clerical support

Orlando Health

<div>Position Summary:
<div>
Provides clerical and administrative support in the achievement of the team goals and the objectives within the department.</div>
Responsibilities:
<div><b>
Essential Functions:</b><br>
 Maintains required files, statistics and reports in a streamlined manner to ensure current, accurate information is readily accessible.
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 Prepares charts, graphs, packets etc. for presentations. Tracks progress of special projects.
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 Maintains the various databases utilized within the team.
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 Schedules and/or organizes meetings/classes including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary.
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 Responsible to meet regularly with all support department team members, make recommendations to improve office efficiencies and assist with the implementation process.
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 Maintains supplies and office equipment for department.
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 Works with information that may be of a confidential nature. Uses moderate discretion; works under general supervision.
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 Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
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 Maintains compliance with all Orlando Health policies and procedures.</div><div></div><div><b><br>
Other Related Functions:</b><br>
 Maintains policies and procedures manuals.
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 Works as a team with all internal departments as well as all other Orlando Health team members to ensure the achievement department specific critical success factors.
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 Attends meetings and in-services as required.
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 Performs all other duties as assigned.</div>
Qualifications:
<div><b>
Education/Training:</b><br>
 High School diploma or equivalent.
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 Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office<br>
based products (Word, Excel, PowerPoint, Access).
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<b>Experience:</b><br>
Two (2) years clerical or secretarial experience.</div></div>

Team Assistant

Studio link interior and decoration

<p>The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role involves managing schedules, handling correspondence, maintaining records, coordinating meetings, and assisting staff and management with day-to-day tasks.</p><p>Key Responsibilities</p><ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Organize and maintain filing systems, records, and databases.</li><li>Coordinate travel arrangements and expense reports.</li><li>Order and manage office supplies and equipment.</li><li>Assist with data entry and record keeping.</li><li>Greet visitors and provide customer service support.</li><li>Support special projects and administrative initiatives.</li><li>Ensure confidentiality of sensitive information.</li></ul><p>Required Qualifications</p><ul><li>High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>Proven experience in an administrative, clerical, or office support role.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office software.</li><li>Strong written and verbal communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to multitask and prioritize workload effectively.</li><li>OWN VISA PREFFERED</li></ul><p>Preferred Skills</p><ul><li>Experience with scheduling software and office management systems.</li><li>Basic bookkeeping or accounting knowledge.</li><li>Professional demeanor and customer service orientation.</li><li>Ability to work independently and as part of a team.</li></ul><p>Pay: AED3,000.00 per hour</p><p>Work Location: In person</p>

Office Administrator

Ameren

<div><p><b>About Ameren Illinois</b></p><div><div><div><div><div><div><div><div><div><div><p>
Ameren Illinois provides electric transmission and distribution service and natural gas distribution service. Every day, we deliver electricity to 1.2 million electric and 816,000 natural gas customers in central and southern Illinois. We deliver safe, reliable energy to more than 1,200 communities.</p></div></div></div></div></div></div></div></div></div></div><p></p><div><div>
Job Description</div></div><div><div><div><div><div><div><div><div><div><p>
The Operations Support Representative is primarily responsible for providing general clerical and administrative support. Key responsibilities include:</p><ul><li><p>
Enter payroll and time data in Time Reporting Information System (TRIS) for Operating Center personnel.</p></li><li><p>
Update ACO/ARCOS database, daily sheets, and maintain necessary reports with current information.</p></li><li><p>
Responsible for updating daily orders in Customer Service System (CSS), OAS, and Maximosystems, including rate changes, installs/removes, lighting orders, disconnects for non-pay and damage claim billing. Review, investigate and complete CSS Work Flow Manager (WFM) on-line reports.</p></li><li><p>
Contact with customers concerning updates and changes with schedules and orders.</p></li><li><p>
Accurately maintain files and records.</p></li><li><p>
Provide clerical support, including handling of the mail, office supplies, general letter and spreadsheets. Assist other Operating Centers during vacations, illnesses as needed.</p></li></ul><p></p><p><b>
Position Requirements</b></p><p>
High School Diploma or equivalent required. One or more years of relevant clerical/administrative experience required. In addition to the above qualifications, the successful candidate will demonstrate: Working knowledge of MS Word and Excel required. Working knowledge of specific Ameren systems (CSS, OAS, etc.) preferred.</p><p>
Must have good communication and human relations skills and the ability to handle multiple tasks. Clerical aptitude testing and data entry testing required for position.</p><p>
*This position is covered by IBEW Local 51 previously 1306 Operating Labor Agreement*</p></div></div></div></div></div></div></div></div></div><p></p><p><b>
Hourly Pay:</b></p>
Grade Step BB 039 Step 1 of 6 - 25.42 USD<p></p>
Grade Step BB 039 Step 2 of 6 - 27.74 USD<p></p>
Grade Step BB 039 Step 3 of 6 - 28.79 USD<p></p>
Grade Step BB 039 Step 4 of 6 - 30.28 USD<p></p>
Grade Step BB 039 Step 5 of 6 - 32.22 USD<p></p>
Grade Step BB 039 Step 6 of 6 (Top Step) - 35.34 USD<p></p><div><div><div><div><div><div><div><div><div><div><div><p>
Position is eligible for annual incentive payments based on company performance and subject to sole management discretion. Visit our Benefits &amp; Perks Page for more information on benefits provided to regular full-time employees.
</p></div></div></div></div></div></div></div></div></div></div></div><p></p><p><b>If end date is listed, the posting will come down at 12:00 am on that date:</b></p>
Tuesday June 09, 2026<p></p><p><b>
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, genetic information, military service or status, pregnancy, marital status, sexual orientation, gender identity or expression, or any other class, trait, or status protected by law.</b></p></div>

Operations Support Rep

Life Care Center of Elyria

<b>Live the Mission:</b><br>
Come join our reception team with a part time opening on evenings, 4pm-8pm, and weekends!
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<b>Position Summary:</b><br>
The Receptionist efficiently performs clerical support and serves as the facility’s first greeter for all visitors in person as well as via phone in accordance with all applicable laws, regulations, and Life Care standards.
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<b>Education, Experience, and Licensure Requirements:</b><br>
<ul>
<li>High school graduate or equivalent</li>
<li>Successfully completed a secretarial science program from accredited college or university OR have a minimum of six (6) months experience in a clerical role</li>
</ul>
<b>Specific Job Requirements:</b><br>
<ul>
<li>Proficient in Microsoft Word, Excel, and e mail</li>
<li>Make independent decisions when circumstances warrant such action</li>
<li>Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility</li>
<li>Implement and interpret the programs, goals, objectives, policies, and procedures of the department</li>
<li>Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation</li>
<li>Maintains professional working relationships with all associates, vendors, etc.</li>
<li>Maintains confidentiality of all proprietary and/or confidential information</li>
<li>Understand and follow company policies including harassment and compliance procedures</li>
<li>Displays integrity and professionalism by adhering to Life Care’s Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training</li>
</ul>
<b>Essential Functions:</b><br>
<ul>
<li>Service as the first point of contact for guests and visitors in person as well as via phone in a friendly and professional manner</li>
<li>Effectively operate the facility phone and paging system</li>
<li>Exhibit excellent customer service and a positive attitude towards patients</li>
<li>Assist in the evacuation of patients</li>
<li>Demonstrate dependable, regular attendance</li>
<li>Concentrate and use reasoning skills and good judgment</li>
<li>Communicate and function productively on an interdisciplinary team</li>
<li>Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours</li>
<li>Read, write, speak, and understand the English language</li>
</ul>
An Equal Opportunity Employer

Receptionist

Service Corporation International

<div><p>Our associates celebrate lives. We celebrate our associates.</p><p></p>
Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations.<p></p><p><b>
JOB </b><b>RESPONSIBILITIES</b><b>
</b></p><ul><li>Prepares death certificates, prayer cards and related documents</li><li>
Completes required permits and or certificates</li><li>
Prepares and processes Veteran&rsquo;s Paperwork</li><li>
Prepares marker monument placement paperwork</li><li>
Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules</li><li>
Prepares and distributes daily schedules, reports, and documents</li><li>
Receives and processes payments and contracts</li><li>
Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers</li><li>
Orders office supplies</li><li>
Oversees the processing of installation orders to grounds and maintenance departments</li><li>
Processes accounts payable transactions</li><li>
Assists with the preparation of obituaries</li><li>
Assists Location Management, Sales, Family Service Counselors and payroll as needed</li><li>
Acts as backup to Receptionist</li><li>
Greets family members and friends</li><li>
Communicates client family&rsquo;s needs promptly and accurately to the appropriate staff member</li><li>
Conveys a sense of concern and empathy with client family members at all times</li><li>
Responds to customer inquiries via telephone, internet and in person</li><li>
Maintains professional and cooperative relationships with county clerk, medical examiner and physicians</li></ul><p></p><p><b>
MINIMUM </b><b>REQUIREMENTS</b></p><p></p><p><b>
Education</b></p><ul><li>
High School or equivalent</li></ul><p></p><p><b>
Experience</b></p><ul><li>
1 - 2 years of experience in an office clerical or customer service capacity required</li><li>
Experience working in a customer-focused and fast-paced professional environment required</li></ul><p></p><p><b>
Knowledge, Skills &amp; Abilities</b></p><ul><li>
Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience</li><li>
MS Office Suite experience preferred</li><li>
Basic mathematics skills required</li><li>
Good verbal and written communication skills</li><li>
Strong organizational skills and detail oriented</li><li>
High level of compassion and integrity</li><li>
Ability to maintain confidentiality</li></ul><p><b>
Compensation:</b><br>
<b>Salary: $19.00/Hr</b></p><p></p><p><b><br>
Benefits:</b><br>
<b>Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care) *Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program</b></p><p></p><p><b>
As part of your pre-employment background check, your criminal conviction history will be verified given that this role requires the following material job duties: </b><b><i>Working around and/or handling deceased and working around families and colleagues</i></b><br>
<b>Convictions creating a direct, adverse, and negative relationship with the identified job duties may result in withdrawal of a conditional job offer.</b></p><p></p>
Postal Code: 91321<p></p>
Category (Portal Searching): Administration and Clerical<p></p>
Job Location: US-CA - Newhall</div>

Field Operations Support Assistant

Electromechanex,LLC

<p><b>Duties</b></p><ul><li>Provide project coordination support, including organizing and maintaining project files, tracking deadlines, and assisting with project documentation.</li><li>Assist with customer support activities, such as answering phone calls, responding to emails, and addressing customer inquiries or concerns while providing exceptional service.</li><li>Perform various clerical duties, including data entry, photocopying, scanning and organize and file documents systematically for easy retrieval.</li><li>Perform order entry tasks by accurately inputting customer orders into the system and ensuring timely processing.</li><li>Act as a personal assistant to the office manager by managing calendars, scheduling appointments, and making travel arrangements</li><li>Handle administrative tasks specific to the service center, such as managing records, scheduling appointments, and processing orders. Transcribing information from various sources into electronic formats.</li><li>Utilize QuickBooks or other accounting software to assist with bookkeeping tasks, such as invoicing clients, tracking expenses, and reconciling accounts.</li><li>Input, update, and maintain data in databases and spreadsheets with a high level of accuracy.</li><li>Serve as a receptionist at the service counter setting by greeting visitors, and addressing customer inquiries or concerns.</li><li>Conduct regular audits of data entries to ensure accuracy and completeness.</li></ul><p><b>Qualifications</b></p><ul><li>High school diploma or equivalent required; additional education or certification in office administration is a plus.</li><li>Proven experience in an administrative role or similar position is preferred.</li><li>Strong organizational skills with the ability to multitask and prioritize tasks effectively.</li><li>Excellent communication skills, both verbal and written.</li><li>Proficient in using computer software programs such as MS Office (Word, Excel, Access) and QuickBooks.</li><li>Ability to maintain confidentiality and handle sensitive information with professionalism.</li><li>Attention to detail and accuracy in performing clerical tasks.</li><li>Strong problem-solving skills and ability to work independently or as part of a team</li><li>Basic math skills for handling numerical data accurately.</li><li>Excellent computer skills with the ability to quickly learn new software applications.</li><li>Excellent customer service skills with a friendly demeanor.</li></ul><p>If you are an enthusiastic individual looking to contribute positively to our office environment, we encourage you to apply for this exciting opportunity.</p><p><b>Note: </b>This summary is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position.</p><p>Candidates interested in this position should <b>visit our website</b>, l<b>earn about our company</b>, and then <b>submit a cover letter</b> with their resume. <b>Your cover letter should include why you think you would be a good fit for this role.</b></p><p>Electromechanex, LLC, located in Vineland, NJ, provider of solutions for electric motors and motor control systems, services a wide range of customers, such as municipal utilities, mining, printing, and manufacturing facilities, focusing on a comprehensive range of efficient and high technical quality products and services</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Office Assistant

New Horizons serving individuals with special needs

<div>Make a Difference Every Day....<p><b>
New Horizons</b>, a nonprofit organization that has served adults with special needs throughout the <b>San Fernando Valley, Santa Clarita, Simi Valley, Moorpark, Thousand Oaks, and Ventura</b> for more than 60 years, is seeking a motivated and detail-oriented <b>Administrative Support Associate</b>.
</p><p>This position is ideal for a self-starter who thrives in a mission-driven environment and is committed to supporting an organization dedicated to empowering individuals with developmental and intellectual disabilities to live meaningful and independent lives.</p><p><b><br>
SUMMARY: </b>The Administrative Support Associate provides administrative and clerical support to ensure the efficient day-to-day operation of the office. Responsibilities include performing a variety of clerical tasks, maintaining accurate records and documentation, assisting with data entry, filing, correspondence, scheduling, and general office organization. The Administrative Support Associate also supports special projects and assignments as directed, exercising professionalism, attention to detail, and effective communication skills.</p><p>
In addition to routine clerical responsibilities, the Administrative Support Associate may perform other administrative functions consistent with their skill level, experience, and training. This position may also collaborate with and provide support to other departments on special projects and organizational initiatives in coordination with the Employment Services Department, contributing to overall operational efficiency and team success.</p><p></p><p><b><br>
ESSENTIAL DUTIES AND RESPONSIBILTIES </b>include the following:</p><p>
1. Maintains strict confidentiality of all personnel, members, medical, and financial records in accordance with organizational policies and applicable regulations.</p><p>
2. Creates new client files, enters client information into the system, and maintains accurate and up-to-date database records.</p><p>
3. Performs monthly data entry and record updates for Regional Center (RC) individual clients.</p><p>
4. Completes and processes DS 1972 forms accurately and in a timely manner.</p><p>
5. Reviews client files regularly to ensure all annual documentation and required forms are current and properly maintained.</p><p>
6. Prepares monthly Job Coach meeting agendas, training materials, and supporting documentation.</p><p>
7. Maintains and organizes filing systems for the Employment Services Department, including Supported Employment (SE), Pathways, Direct Placement (DP) and External Situational Assessment (ESA).</p><p>
8. Assists SE and DP members with completing online job applications.</p><p>
9. Conducts monthly quality control reviews of member files (minimum of 10 files per month) and submits findings and required documentation to the Program Manager.</p><p>
10. Conducts monthly quality control reviews of billing records (minimum of 10 files per month) and submits findings and supporting documentation to the Program Manager.</p><p>
11. Ensures Job Coaches and designated staff submit timesheets accurately and on time, while adhering to Human Resources policies and procedures regarding overtime, vacation, and sick leave usage.</p><p>
12. Provides administrative and operational support to New Horizons team members as needed to help ensure the highest level of customer service and program effectiveness.</p><b><br>
Requirements</b><p><b><br>
QUALIFICATIONS: </b>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
</p><p>Must demonstrate the ability to organize and complete work in an efficient and timely manner to meet the requirements of the job. The ability to multi-task is preferred.</p><p>
Computer proficiency, including Word and Excel, is desired. Efficient operation of office machines such as copiers is also required.
</p><p>Professional and courteous telephone demeanor with experience managing a multi-line switchboard and interacting effectively and professionally with the public. Bilingual (English/Spanish) skills are preferred.</p><p><b>
KEY COMPETENCIES:</b></p><ul><li>
Ensure 100% on-time submission of Job Coach and designated staff timesheets</li><li>
Achieve 100% compliance with HR policies regarding overtime, vacation, and sick leave documentation and usage</li><li>
Resolve timesheet discrepancies within 1&ndash;2 business days of identification</li><li>
Complete monthly Regional Center (RC) client data updates on time with zero overdue submissions</li><li>
Conduct monthly quality control reviews of at least 10 member files and 10 billing records, with findings submitted on schedule</li><li>
Ensure 100% confidentiality compliance for all client, medical, financial, and personnel records</li><li>
Maintain 100% completion and on-time processing of DS 1972 forms and other required documentation</li><li>
Achieve 95%+ compliance rate in documentation and audit readiness across all filing systems (SE, Pathways, DP, ESA)</li></ul><br>
<b>
Benefits</b><p><br>
Medical, Dental, Vision, Life Insurance, Retirement Plan, FSA, Vacation, Sick, 10-Paid Holidays a year, Discounts, Paid Trainings including CPR/First Aide, and more.....<br>
<br>
New Horizons offers a supportive, team environment. TOGETHER WE MAKE A DIFFERENCE - Apply Now!</p></div>

Administrative Support Associate

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