clerical support specialist

Family Services

<div>
 <strong>
  Title:
 </strong>
 Office Specialist (Temporary)
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 $18.75 per hour
 <br/>
 <br/>
 <strong>
  Supervisor:
 </strong>
 Office Manager
 <br/>
 <br/>
 <strong>
  Status:
 </strong>
 FT or PT, Non-Exempt, Minimum 24/hrs. weekly
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Eastern Dutchess Behavioral Health Center,
 <strong>
 </strong>
 7 Market St. Dover Plains, NY 12522
 <br/>
 <br/>
 <ul>
  <li>
   This is a Temporary Position with an anticipated start date in mid-to-late April 2026 and an expected duration of 12-24 weeks. While this role is temporary, there may be potential for continued employment based on agency needs and performance.**
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Schedules can vary based on center coverage needs.
 </strong>
 Office Specialists may be required to provide coverage in other centers as needed. Our centers are in Dutchess and Ulster Counties.
 <br/>
 <br/>
 <strong>
  Function:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   The Office Specialist provides clerical support to an outpatient behavioral health center performing medical receptionist and scheduling coordination functions
  </li>
  <li>
   Greeting clients/visitors, scheduling appointments in-person and via Zoom, reminder calls to clients for appointments, collecting copays and service fees, answering and routing calls, keep documentation organized.
  </li>
  <li>
   Provide a variety of routine clerical services such as filing, photocopying, faxing, maintaining office supplies, sorting, and distributing mail and other similar activities.
  </li>
  <li>
   Other duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Graduation from high school or possession of a high school equivalency diploma
  </li>
  <li>
   One (1) year of full-time clerical work experience, or completion of a clerical training program which included an internship.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   The primary role of the Office Specialist is scheduling which includes checking clients in and out.
  </li>
  <li>
   Make reminder phone calls for next day appointments.
  </li>
  <li>
   Perform skilled keyboarding and accurate data entry in a fully integrated electronic medical record system; performs reception work, including providing routine information concerning clinic procedures and services, collecting fees, referring callers to appropriate staff, and taking detailed messages.
  </li>
  <li>
   Accurately records daily fee collection including service fees, copays, deductibles, and invoice payments.
  </li>
  <li>
   Reviews records and documents for completeness, compliance with standards and for accuracy
  </li>
  <li>
   Scans and files materials in record system in accordance with guidelines.
  </li>
  <li>
   Maintains records of time and benefit usage, employee certification and training. Provide coverage within and at other clinics within the agency as requested.
  </li>
  <li>
   Adhere to prescribed privacy practices and HIPAA regulations to protect the security of our clients and their medical records and ensure that confidentiality is maintained.
  </li>
  <li>
   Support Full Time Office Specialists to ensure completeness of daily tasks.
  </li>
  <li>
   Other Duties as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills and Abilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Knowledge of grammar, spelling, punctuation and required formats necessary to recognize and correct such errors in correspondence, records, and reports.
  </li>
  <li>
   Knowledge of software packages for word processing to produce a variety of information and for database management to track information.
  </li>
  <li>
   Knowledge of office practices necessary for interacting with staff and the public, processing workflow, and filing and retrieving information.
  </li>
  <li>
   Knowledge of arithmetic to verify calculations and report on work activities.
  </li>
  <li>
   Skill in operating office automation equipment sufficient to produce work accurately and efficiently.
  </li>
  <li>
   Ability to learn and work within procedures and guidelines.
  </li>
  <li>
   Ability to provide basic information and direction to clients, public and others.
  </li>
  <li>
   Ability to collect and record fees.
  </li>
  <li>
   Ability to develop and maintain collaborative and supportive working relationships with all members of the clinical and clerical staff; informs Clinic Director of relevant clinical and administrative issues; consult appropriately; actively support program goals and system improvements/changes.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Essential Requirements:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Personal characteristics necessary to perform the duties of the position.
  </li>
  <li>
   Physical condition commensurate with the demands of the position.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Medical, dental, and vision coverage
  </li>
  <li>
   403(b) retirement plan with employer match up to 5%
  </li>
  <li>
   Generous paid vacation, holiday, sick and personal time package (2 weeks&rsquo; vacation in first year, 13 paid holidays per year, 12 sick days per year and 4 personal days per year)
  </li>
  <li>
   Access to Family Services&rsquo; Compassionate Leave Program where employees can donate/receive unused time off
  </li>
  <li>
   Group term life and long-term disability insurance
  </li>
  <li>
   Supplemental life insurance &amp; accidental death and dismemberment coverage (AD&amp;D)
  </li>
  <li>
   Supplemental insurance through Aflac
  </li>
  <li>
   Employee assistance program (EAP)
  </li>
  <li>
   Pet insurance
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our Mission:
  <br/>
  <br/>
 </strong>
 Family Services brings people together to find the support they need, improving their lives and communities, and building a stronger safer Hudson Valley.
 <br/>
 <br/>
 <strong>
  Our Values:
  <br/>
  <br/>
 </strong>
 Compassion &ndash; Extending empathy and understanding to others.
 <br/>
 <br/>
 Integrity &ndash; Being honest and dependable.
 <br/>
 <br/>
 Hope &ndash; Believing in the strength of the human spirit and heart, to emerge and thrive when faced with a challenge.
 <br/>
 <br/>
 Diversity &ndash; Promoting a vision of community comprised of wide-ranging assets.
 <br/>
 <br/>
 Respect &ndash; Treating all individuals with dignity and without judgement.
 <br/>
 <br/>
 Community &ndash; Recognizing and reinforcing the importance of our world as being comprised of people of differing strengths and perspectives.
 <br/>
 <br/>
 Justice &ndash; Promoting social and economic equity and fairness.
 <br/>
 <br/>
 Quality &ndash; Aspiring for excellence in every aspect of our work.
 <br/>
 <br/>
 #INDBH
 <br/>
 <br/>
 Family Services, Inc. complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact hr@familyservicesny.org.
 <br/>
 <br/>
 Family Services is an equal opportunity employer. We follow federal, state, and local laws prohibiting discrimination in hiring and employment.
 <br/>
 <br/>
 Must be authorized to work in the United States without work sponsorship.
 <br/>
 <br/>
 Powered by JazzHR
 <br/>
 <br/>
 1BZZ1a0qki
</div>


Medical Receptionist (Temporary)

Progressive

<p></p><div><p>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.</p><p>
As a <b>claims administrative support specialist</b>, you'll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.</p><p><b>
Must-have qualifications</b></p><ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
{OR} one year post-secondary education</li></ul><p><b>
Preferred skills</b></p><ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul><p><b>
Schedule</b>: Monday - Friday 8:00 AM-5 PM or 9 AM - 6 PM, based on business need</p><p><b>
Compensation</b>
</p><ul><li>$17.31-$21.63/hour</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul><p><b>
Benefits</b></p><ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul><p>
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership.</p><p>
Equal Opportunity Employer</p><p>
Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with (e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN) statuses for this role.</p><p>
For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</p></div>

Claims Administrative Support Specialist

<p></p><div><p>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.</p><p>
As a <b>claims administrative support specialist,</b> you&rsquo;ll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.</p><p><b>
Must-have qualifications</b></p><ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
[OR] one year post-secondary education</li></ul><p><b>
Preferred skills</b></p><ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul><p><b>
Schedule</b>: Monday - Friday, either 8:00 AM - 5:00 PM or 9:00 AM - 6:00 PM depending on business need.</p><p><b>
Location: </b>This is an in-office role reporting to our Mt. Laurel, NJ office located at 1200 Howard Blvd, Suite 230, Mt. Laurel, NJ 08054.</p><p><b>
Compensation</b></p><ul><li>
$21.57 - $23.04/hr</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul><p><b>
Benefits</b></p><ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul><p>
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership.</p><p>
Equal Opportunity Employer Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with {e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN} statuses for this role.</p><p>
For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</p></div>

<p></p><div>Progressive is dedicated to helping employees move forward and live fully in their careers. Your journey has already begun. Apply today and take the first step to Destination: Progress.<br>
<br>
As a <b>claims administrative support specialist</b>, you'll play a vital role supporting our claims branch offices. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.<br>
<br>
<b>Must-have qualifications</b><br>
<ul><li>
High School diploma/GED equivalent or higher and a minimum of one year of administrative or clerical support experience</li><li>
{OR} one year post-secondary education</li></ul><br>
<b>
Preferred skills</b><br>
<ul><li>
Proficiency using office equipment</li><li>
Proven organizational skills</li><li>
Ability to multi-task and quickly switch duties</li><li>
Communication skills with the ability to work in a team-environment</li><li>
Customer service and follow-up skills</li></ul><br>
<b>
Schedule:</b> Monday-Friday, 8am-5pm<br>
<br>
<b>Location:</b> This is a 100% in-office customer-facing position working in our Nashville, TN office<br>
<br>
<b>Compensation</b><br>
<ul><li>
$17.31/hour-$21.63/hour</li><li>
Gainshare annual cash incentive payment up to 16% of your eligible earnings based on company performance</li></ul><br>
<b>
Benefits</b><br>
<ul><li>
401(k) with dollar-for-dollar company match up to 6%</li><li>
Medical, dental &amp; vision, including free preventative care</li><li>
Wellness &amp; mental health programs</li><li>
Health care flexible spending accounts, health savings accounts, &amp; life insurance</li><li>
Paid time off, including volunteer time off</li><li>
Paid &amp; unpaid sick leave where applicable, as well as short &amp; long-term disability</li><li>
Parental &amp; family leave; military leave &amp; pay</li><li>
Diverse, inclusive &amp; welcoming culture with Employee Resource Groups</li><li>
Career development &amp; tuition assistance</li></ul><br>
Energage recognizes Progressive as a 2025 Top Workplace for: Innovation, Purposes &amp; Values, Work-Life Flexibility, Compensation &amp; Benefits, and Leadership.<br>
<br>
Equal Opportunity Employer<br>
<br>
Applicants must be authorized to work for any employer in the U.S. without the need or potential need, of current or future sponsorship for employment. Progressive does not hire candidates with (e.g., F-1 CPT, OPT, or STEM OPT, H-1B, O-1, E-3, TN) statuses for this role.<br>
<br>
<i>For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/</i></div>

University of North Carolina at Chapel Hill

<div><div><div>Posting Information
</div><p></p><div><div><div><div><b>Department</b></div> <div>Alcohol Studies Center - 428801</div>
</div><br>
<div><div><b>Career Area </b></div><div>Administrative/Clerical Support</div>
</div><br>
<div><div><b>Posting Open Date</b></div> <div>03/03/2026</div>
</div><br>
<div><div><b>Application Deadline</b></div> <div>03/10/2026</div>
</div><br>
<div><div><b>Position Type</b></div> <div>Temporary Staff (SHRA)</div>
</div><br>
<div><div><b>Position Title </b></div><div>Admin Support Specialist</div>
</div><br>
<div><div><b>Position Number</b></div> <div>20074926</div>
</div><br>
<div><div><b>Vacancy ID</b></div> <div>S026956</div>
</div><br>
<div><div><b>Full-time/Part-time</b></div> <div>Part-Time Temporary</div>
</div><br>
<div><div><b>Hours per week</b></div> <div>20</div>
</div><br>
<div><div><b>Work Schedule</b></div>
<div>9:00 AM &ndash; 3:00 PM on Wednesday &amp; Thursday with flexible 3rd day each week</div>
</div><br>
<div><div><b>Position Location</b></div> <div>North Carolina, US</div>
</div><br>
<div><div><b>Hiring Range</b></div> <div>$17.00 - $20.00 per hour</div>
</div><br>
<div><div><b>Proposed Start Date</b></div> <div>04/01/2026</div>
</div><br>
<div><div><b>Estimated Duration of Appointment</b></div> <div>6 months not to exceed 11 months</div>
</div><br>
</div></div></div><div><div>Position Information
</div><p></p><div><div><div><div><b>Be a Tar Heel!</b></div>
<div><div>A global higher education leader in innovative teaching, research and public service, the <b>University of North Carolina at Chapel Hill</b> consistently ranks as <b>one of the nation&rsquo;s top public universities</b>. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.</div><div>
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.</div><div>
University employees can choose from a wide range of <b>professional training opportunities</b> for career growth, skill development and lifelong learning and enjoy <b>exclusive perks</b> that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.</div></div>
</div><br>
<div><div><b>Primary Purpose of Organizational Unit</b></div>
<div>Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.<br>
<br>
UNC&rsquo;s Bowles Center for Alcohol Studies (BCAS) is one of 20 national Alcohol Research Centers funded by the National Institute on Alcohol Abuse and Alcoholism (NIAAA). BCAS faculty members conduct groundbreaking scientific research and are invited to speak at national and international conferences, and several have received NIH MERIT and Career Awards. For more than 35 years, BCAS has been a leader in the search for the causes and prevention of alcohol use disorder (AUD) and has worked to improve intervention and treatment for AUD.</div>
</div><br>
<div><div><b>Position Summary</b></div>
<div>University of North Carolina&rsquo;s Bowles Center for Alcohol Studies is seeking a proactive, detail oriented Administrative Support Specialist to join our team. Reporting to the Business Officer, this role plays a key part in keeping our operations running smoothly by providing administrative, HR, and accounting support while serving as a welcoming presence for visitors, faculty, and staff.<br>
<br>
As Administrative Support Specialist, you will:<br>
<ul><li>Coordinate building and lab access for employees and ensure smooth onboarding by assisting new hires with University orientation requirements, office assignments, and system access.</li><li>Support offboarding by assisting with required documentation in accordance with University policies.</li><li>Provide administrative support across the Center, including assistance with HR processes and maintaining compliance with University, state, and federal guidelines.</li><li>Serve as a professional and welcoming point of contact for guests, faculty, and staff.</li><li>Maintain and track Center inventory; coordinate surplussing and ordering of supplies and equipment.</li><li>Assist with managing telephone system requests, updates, and changes in collaboration with UNC Telecommunications.</li><li>Attend University-sponsored workshops to stay current on new systems and processes.</li><li>Provide comprehensive administrative support to search committees, including scheduling, candidate communication, travel arrangements, itinerary creation, and documentation management.</li><li>Ensure all search activities adhere to University, state, and federal regulations.</li><li>Assist with administrative accounting tasks and provide backup support to the Business Officer as needed.</li></ul></div>
</div><br>
<div><div><b>Minimum Education and Experience Requirements</b></div>
<div>High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.</div>
</div><br>
<div><div><b>Management Preferences</b></div>
<ul><li>Basic office skills</li><li>Understanding of State reimbursements and allowances, travel and itineraries;</li><li>Ability to maintain confidentiality</li><li>Self-motivating</li><li>Ability to work in groups</li></ul>
</div><br>
<div><div><b>Special Physical/Mental Requirements</b></div>
</div><br>
<div></div><div><div><b>Campus Security Authority Responsibilities</b></div>
<p>Not Applicable.</p></div></div></div></div></div><p></p>

Admin Support Specialist

Virginia Department of Corrections

<div><div><div><ul><li>5099668
</li></ul></div><div><ul><li>Richmond, Virginia, United States
</li></ul></div><div><ul><li>Dept of Corr - Div of Inst
</li></ul></div><div><ul><li>Administrative Services
</li><li>Public Safety
</li></ul></div><div><ul><li>Full-Time (Salaried)
</li></ul></div><div><ul><li>Closing at: Mar 6 2026 - 23:55 EST
</li></ul></div><div><ul><li>Dept of Corr - Central Admin</li></ul></div></div><p></p><div><br>
</div><div><p><b>Title:</b> Office Service Specialist: Offender Management Services Unit (Transportation) #00944</p>
<p><b>
State Role Title:</b> Admin and Office Spec III</p>
<p><b>
Hiring Range:</b> $35,450.00 - $47,240.00</p>
<p><b>
Pay Band:</b> 2</p>
<p><b>
Agency:</b> Dept of Corr - Central Admin</p>
<p><b>
Location: </b>DOC Headquarters</p>
<p><b>
Agency Website:</b> www.vadoc.virginia.gov</p>
<p><b>
Recruitment Type:</b> General Public - G</p>
<p><b>
Job Duties</b></p>
<p>
To provide clerical support for the Transportation Section of Central Classification Services, and to enter data into the DOC data base Virginia CORIS pertinent to inmate movement and transportation.<br>
<br>
It is the mission of the Central Classification Services/Transportation Section to provide support to institutional staff as a method of ensuring safe and efficient institutional operations. It is at the institutional level where the most critical and difficult decisions are made, and it is the Transportation Sections commitment to provide support in a manner that is professional and timely and with concern for public safety and the well-being of each facility.</p>
<p><b>
Minimum Qualifications</b></p>
<p>
VA CORIS knowledge. Secretarial or clerical experience involving variety of clerical related duties to include, data entry, typing and the use of office equipment. Demonstrate skills using MS Office and other automated systems. Ability to communicate effectively in person and by telephone, work without close supervision.</p>
<p><b>
Additional Considerations</b></p>
<p>
Knowledge of the geographical locations of VADOC Facilities and Local and Regional Jails. VCIN Certified.</p>
<p><b>
Special Instructions</b></p>
<p>
You will be provided a confirmation of receipt when your application and/or r&eacute;sum&eacute; is submitted successfully. Please refer to &ldquo;Your Application&rdquo; in your account to check the status of your application for this position.</p>
<p>
If selected as a finalist with the VADOC, candidates can expect the following:
<br>
<br>
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
<br>
<br>
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver&rsquo;s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
<br>
<br>
Application Requirements: Application and/or r&eacute;sum&eacute; for this position are only accepted electronically through the Commonwealth of Virginia&rsquo;s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or r&eacute;sum&eacute;s will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or r&eacute;sum&eacute;.
<br>
<br>
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or r&eacute;sum&eacute;.<br>
<br>
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
<br>
<br>
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.</p>
<p><b>
Contact Information</b></p>
<p>
Name: Human Resources</p>
<p>
Phone: 804-357-3445</p>
<p>
Email: EMAILED APPLICATIONS/R&Eacute;SUM&Eacute;S / WILL NOT BE ACCEPTED FOR THIS POSITION</p><br>
<p></p>
<p>
In support of the Commonwealth&rsquo;s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging &amp; Rehabilitative Services (DARS), or the Department for the Blind &amp; Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.</p>
<p>
Note<b>:</b> Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.</p></div></div>

Office Service Specialist: Offender Management Services Unit (Transportation) #00944

County of Napa, CA

<div><div><div><h2 class="jobSectionHeader"><b>The Napa Valley</b></h2></div><br>
<div><div><br>
Internationally known for its fine wines exciting restaurants and world-class resorts, is home to 140,000 residents who share a strong sense of community and a legacy of preserving and protecting our rich agricultural heritage.<br>
<br>
Located in the heart of California's preeminent wine region, the Napa Valley is also part of the dynamic San Francisco Bay Metropolitan Area. With its sunny Mediterranean climate and proximity to the mountains and ocean, the Valley offers residents easy access to virtually unlimited shopping, dining, cultural and recreational opportunities.<br>
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The Napa Valley's strategic location, natural and cultural resources, history of responsible land use planning and attractive quality of life provide the ideal mix of small town living and big city amenities.</div></div><br>
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<div><h2 class="jobSectionHeader"><b>Napa County as an Employer</b></h2></div><br>
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As an organization, the County is dedicated to improving the lives of our citizens and reflecting the best of the community's values: Respect, Accountability, Dedication, Integrity and Innovation. <b>Learn more here.</b></p></div>
<div><h2 class="jobSectionHeader"><b>The Position</b></h2></div><br>
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Napa County's Office of Emergency is seeking a Secretary for the Office of Emergency Services who will perform a variety of specialized and complex secretarial duties; and to coordinate clerical support functions.<br>
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The Secretary for the Office of Emergency Services plays a vital role in supporting the daily operations of a department dedicated to public safety and emergency preparedness. This position provides administrative and clerical support to staff, ensuring efficient coordination, communication, and documentation. Responsibilities include managing calendars and scheduling meetings, preparing correspondence, maintaining physical and digital records, processing invoices, and assisting with other daily clerical tasks. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities. The ideal candidate demonstrates professionalism, discretion, strong written and verbal communication skills, and proficiency in standard office software systems.<br>
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This recruitment is being conducted to fill one Limited Term vacancy with an estimated end date of 8/2026. Please note this duration is an estimate and may change. The list established by this recruitment may also be used to fill future full-time, part-time, limited term, and extra help vacancies for up to one year.</div><br>
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Memorandum of Understanding (MOU) Agreed Salary increases and Wintertime Off:</b><ul><li>
3.5% COLA Increase effective 7/1/2026</li><li>
32.0 hours of Winter Time Off (WTO)</li></ul><div><b><br>
POSITION REQUIREMENTS</b></div>
To qualify for this classification, an individual must possess any combination of experience and education that would likely produce the required knowledge and abilities. A desirable combination is:<br>
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<b>Experience:</b><br>
Three years of significant, directly related and progressive clerical experience.<br>
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<b>Education:</b><br>
Equivalent to completion of the twelfth grade, including or supplemented by specialized clerical training.<br>
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<b>License or Certificate:*</b><br>
Certain positions assigned to this class may require possession of a valid California Driver's License.*<br>
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Any license, certification, or registration required for this position shall be maintained (i.e. active and in good standing) at all times during employment with Napa County. For continued employment with Napa County, you must maintain such license, certification, or registration to meet the minimum qualifications of this position. Loss of the required State licensure may result in termination or reassignment.<br>
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RECRUITMENT PROCESS</b><br>
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Application Deadline</b></div><div><b> By 5:00 pm on March 16, 2026</b></div></div><br>
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Application Screening &amp; Supplemental Question Scoring</div><div> Tentatively the week of March 16, 2026<br>
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<i>Supplemental questions will be scored by subject matter experts. Only the most qualified applicants from</i><i> the scoring of the supplemental questions will be invited for an Oral Panel Interview</i><b><i>.</i></b></div></div><br>
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Oral Panel Interview</div><div> Tentatively the week of March 30, 2026</div></div><br>
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Establish Eligibility List</div><div> Tentatively the week of April 6, 2026<br>
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<i>Only the most qualified candidates from the interview process will be placed on the eligibility list and may be considered to fill positions for up to one year.</i></div></div><br>
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The Human Resources Department reserves the right to change the recruitment process at any time.</i></b></div></div><br>
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<div><h2 class="jobSectionHeader"><b>Example of Duties</b></h2></div>
<div><p><b>View the full job description, including the example of duties for this position can be reviewed here: Secretary.</b><br>
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<b>Disaster Service Workers:</b><br>
Napa County employees automatically become Disaster Service Workers. This means that when Napa County experiences emergencies (earthquake, wildfire, power outage, flood, etc.) you may be asked to pivot from your regular duties to provide critical services to those affected by the emergency (CA Govt Code &sect; 3102).<br>
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<b>ADA Accommodation:</b><br>
Applicants requiring accommodation during the application and/or selection process pursuant to the Americans with Disabilities (ADA) Act should contact County of Napa Human Resources at (707) 253-4303.<br>
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Napa County is an Equal Opportunity Employer.</p></div></div></div>
<br><p></p><div><div><div><div><b>PUBLIC SERVICES EMPLOYEES BENEFITS INFORMATION</b><br>
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<b>SALARY -</b><br>
Salaries are based on a five-step range. Appointments are usually made at the beginning step with advances occurring at six months and the completion of each year thereafter. Salary rates are reviewed annually.<br>
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<b>ADDITIONAL BENEFITS INFO - </b><br>
Click here for additional benefits information for Public Services Employees: <br>
https://www.countyofnapa.org/DocumentCenter/View/25886/Benefits-Summary-Public-Service-Employee-PSE<br>
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<b>THESE BENEFITS DO NOT APPLY TO EXTRA HELP POSITIONS</b></div><br>
<b>EMPLOYMENT INFORMATION</b><br>
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<b>PHYSICAL STANDARDS -</b><br>
Certain designated County positions require a candidate to pass a physical examination prior to appointment. Offers of employment are conditional upon successful completion of this examination.<br>
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<b>FINGERPRINTING -</b><br>
All employees hired into allocated positions or extra help positions will be fingerprinted.<br>
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<b>SELECTION PROCESS -</b><br>
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<b>FOR POSITIONS IN THE DEPARTMENT OF CORRECTIONS AND THE PROBATION DEPARTMENT - </b>The selection process will include an oral board interview, psychological assessment, background investigation, and a pre-employment physical exam.</div></div></div><p></p>

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