clerk secretary

Lavaca Medical Center

<p>We are currently seeking a highly skilled, compassionate and reliable Unit Clerk to serve on the med-surg floor of our hospital. In this role, work under the direction of nursing staff and physicians to coordinate patient appointments and perform clerical duties. You will also act as receptionists and communicate with patients on the phone and in person, and should possess the ability to work within our iCare team.</p><p>In order to maintain the trust of our community, prospective Med-Surg Unit Clerk should foster our iCare values of Integrity, Commitment, Accountability, Respect, and Excellence. In addition, the candidate should be able to perform the essential duties, as well as meet the qualifications listed below.</p><p><b>Position Duties &amp; Responsibilities:</b></p><ul><li>Full Time 3 p.m. to 11 p.m. shift</li><li>Collaborate with physicians, nurses, and other healthcare workers within a secretarial or general office function at a hospital.</li><li>Answer phones, order supplies, and transcribe orders given by physicians. Handle patient's paperwork, such as discharge, admission, and personal information forms.</li><li>Must possess strong communication skills, including verbal and written, as well as be able to effectively multi-task.</li><li>Office skills, such as organizing, filing, and scheduling.</li></ul><p>Job duties of a unit clerk may include using a computer to document physician orders, preparing patient treatment charts, updating patient information, and scheduling appointments.</p><p>You will work under the supervision of physicians and nurses, taking direction and accommodating clerical needs. Patient confidentiality is emphasized and unit clerks must abide by these standards.</p><p>**Lavaca Medical Center is a 25-bed rural hospital located in Hallettsville, Texas. A rural health clinic, Lavaca Family Health Clinic, is located within the facility, as well. We are looking for energetic, dedicated employees to help us achieve our vision of &quot;Continued Healthcare Excellence - Every Patient, Every Time&quot;. For more information on our facility, please visit, www.lavacamedicalcenter.com.</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>High school or equivalent (Preferred)</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li><li>Computer skills: 1 year (Preferred)</li><li>health care clerical: 1 year (Preferred)</li><li>EHR systems: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Full Time (3p-11p) Medical/Surgical Unit Clerk (Unit Secretary)

Texas Children's Hospital

<div><p>We&rsquo;re searching for a Clerical Secretary, someone who&rsquo;s ready to be part of the best ranked children&rsquo;s hospital in Texas, and among the best in the nation. In this position, you will perform receptionist and secretarial responsibilities for the unit/department and represent Texas Children's Hospital utilizing exemplary customer service skills with all patients, families, visitors, and health care team members.
</p><p><b>Think you&rsquo;ve got what it takes?
</b></p><p>Job Duties &amp; Responsibilities:
</p><ul><li>Provides customer service to patients, families, visitors, and health care team members.
</li><li>Serves as a receptionist using service-oriented verbal and nonverbal behavior. Greets all visitors courteously with respect to social, cultural, and ethnic needs, as evidenced by supervisory observation
</li><li>Positively interacts with all members of the health care team to meet the patient and family's needs.
<br>
Acts as a resource to families/visitors by providing information about hospital services and city information (as appropriate).
</li><li>Demonstrates control in stressful situations and involves appropriate departmental representatives and resources necessary for effective problem resolution as evidenced by supervisory observation.
</li><li>Coordinates area communication systems and procedures.
</li><li>Completes secretarial duties and assigned special projects.
</li><li>Participates in achieving hospital/unit goals.
</li><li><p>As part of our commitment to maintaining a safe and healthy workplace, all successful candidates will be required to undergo respiratory fit testing in compliance with occupational health and safety standards.<br>
</p></li></ul><p></p><p>Skills &amp; Requirements
</p><ul><li>Required H.S. Diploma or equivalent
</li><li>Preferred 2 years related experience and 6 months experience in a medical office or hospital environment</li></ul></div>

Clerical Secretary

Rutgers University

<div><div><h2 class="jobSectionHeader"><b>Position Details</b></h2>
<p></p><div><div><div>Position Information
</div><p></p><div><div><div><div><b>Recruitment/Posting Title</b></div> <div>Secretary III</div>
</div><br>
<div><div><b>Job Category</b></div> <div>Staff &amp; Executive - Administrative &amp; Support</div>
</div><br>
<div><div><b>Department</b></div> <div>UBHC - Emergency Screening New</div>
</div><br>
<div><div><b>Overview</b></div>
<div>Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC&rsquo;s 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education. UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.</div>
</div><br>
<div><div><b>Posting Summary</b></div>
<div><div>Rutgers, The State University of New Jersey is seeking a Secretary III for the Essex Children&rsquo;s Mobile Response within Rutgers University Behavioral Health Care.<br>
<br>
The primary purpose of the Secretary III is to provide secretarial general office services for UBHC Unit.<br>
<br>
Among the key duties of this position are the following:<br>
</div><ul><li>Completes a variety of internal paperwork for the department, including travel and mileage reimbursement forms, general stores requests, check requests, and clinical data/reports.</li>
<li>Inputs and retrieves data and information stored in computer and databases and updates as required.</li>
<li>Assists in the maintenance of appropriate log sheets, databases, and records needed for the efficient operation of Unit.</li>
<li>Handles internal and external mail for Unit.</li>
<li>Assists the Clinician Supervisor and the Supervising Habilitation Counselors with the registration process for all new and returning clients.</li>
<li>Assists the Clinician Supervisor and the Supervising Habilitation Counselors in the submission of billing for the services of the CMRSS program.</li>
<li>Assists the Clinician Supervisor and the Supervising Habilitation Counselors in the review of clinical records being submitted to the UBHC Clinical Records Department.</li>
<li>Keeps accurate minutes for all staff meetings and group supervisions and stores a typewritten copy of the minutes on CMRSS&rsquo;s and the Acute Management Supervisor&rsquo;s share drives.</li>
<li>Handles Unit&rsquo;s telephone calls in a professional, thorough and helpful manner.</li>
</ul></div>
</div><br>
<div><div><b>FLSA</b></div> <div>Nonexempt</div>
</div><br>
<div><div><b>Grade</b></div> <div>170</div>
</div><br>
<div><div><b>Salary Details</b></div>
</div><br>
<div></div><div><div><b>Minimum Salary</b></div> <div>25.380</div>
</div><br>
<div><div><b>Mid Range Salary</b></div> <div>25.880</div>
</div><br>
<div><div><b>Maximum Salary</b></div> <div>26.660</div>
</div><br>
<div><div><b>Offer Information</b></div>
<div>The final salary offer may be determined by several factors, including, but not limited to, the candidate&rsquo;s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university&rsquo;s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.</div>
</div><br>
<div><div><b>Benefits</b></div>
<div><div>Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:</div><ul>
<li>Medical, prescription drug, and dental coverage</li>
<li>Paid vacation, holidays, and various leave programs</li>
<li>Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options</li>
<li>Employee and dependent educational benefits (when applicable)</li>
<li>Life insurance coverage</li>
<li>Employee discount programs</li>
</ul></div>
</div><br>
<div><div><b>Position Status</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Working Hours</b></div>
</div><br>
<div></div><div><div><b>Standard Hours </b></div><div>35.00</div>
</div><br>
<div><div><b>Daily Work Shift</b></div> <div>Day</div>
</div><br>
<div><div><b>Work Arrangement</b></div>
<div>Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.</div>
</div><br>
<div><div><b>Union Description</b></div> <div>Teamsters 97</div>
</div><br>
<div><div><b>Payroll Designation</b></div> <div>PeopleSoft</div>
</div><br>
<div><div><b>Seniority Unit</b></div>
</div><br>
<div></div><div><div><b>Terms of Appointment</b></div> <div>Staff - 12 month</div>
</div><br>
<div><div><b>Position Pension Eligibility </b></div><div>PERS</div>
</div><br>
</div></div></div><div><div>Qualifications
</div><p></p><div><div><div><div><b>Minimum Education and Experience</b></div>
<ul><li>Graduation from an accredited program in secretarial studies plus two (2) years of full-time secretarial experience. An additional year of experience is required in lieu of the secretarial program.</li>
<li>College credits may be substituted on a year-for-year basis for secretarial experience. A maximum of sixty (60) credits or two (2) years may be substituted for two (2) years of secretarial experience.</li>
</ul>
</div><br>
<div><div><b>Certifications/Licenses</b></div>
</div><br>
<div></div><div><div><b>Required Knowledge, Skills, and Abilities</b></div>
<ul><li>Experience with Microsoft Office package (Word and Excel).</li></ul>
</div><br>
<div><div><b>Preferred Qualifications</b></div>
</div><br>
<div></div><div><div><b>Equipment Utilized</b></div>
</div><br>
<div></div><div><div><b>Physical Demands and Work Environment</b></div>
<div><b>PHYSICAL</b><b> </b><b>DEMANDS</b><b>:</b> Ability to sit for extended periods of time at a desk working with a computer, typewriter and fax machine. Ability to carry files and bend and reach to file. Moderate physical effort (lift/carry up to 50 pounds). Ability to climb stairs to reach other UBHC departments.<br>
<br>
<b>WORK</b><b> </b><b>ENVIRONMENT</b><b>: </b>Busy office with staff and consumer contact and frequent telephone calls. May be exposed to infectious and contagious diseases. Subject to varying and unpredictable situations. May be exposed to clients exhibiting assaultive or aggressive behaviors. Generally pleasant working conditions in a clean, well-lighted, and quiet to moderately loud setting.</div>
</div><br>
<div><div><b>Special Conditions</b></div>
</div><br>
</div></div></div><div></div><div><div>Posting Details
</div><p></p><div><div><div><div><b>Posting Number</b></div> <div>26ST0529</div>
</div><br>
<div><div><b>Posting Open Date</b></div>
</div><br>
<div></div><div><div><b>Special Instructions to Applicants</b></div>
</div><br>
<div></div><div><div><b>Regional Campus</b></div> <div>Rutgers Biomedical and Health Sciences (RBHS)</div>
</div><br>
<div><div><b>Home Location Campus</b></div> <div>Newark (RBHS)</div>
</div><br>
<div><div><b>City</b></div> <div>Newark</div>
</div><br>
<div><div><b>State</b></div> <div>NJ</div>
</div><br>
<div><div><b>Location Details</b></div>
</div><br>
</div></div></div><div></div><div><div>Pre-employment Screenings
<p></p><div>All offers of employment are contingent upon successful completion of all pre-employment screenings.</div><p></p>
</div></div><div></div><div><div>Immunization Requirements
<p>Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate&rsquo;s offer of employment or disciplinary action up to and including termination.</p>
</div></div><div></div><div><div>Equal Employment Opportunity Statement
<p></p><div>It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
</div>
</div></div></div></div><p></p><h2 class="jobSectionHeader"><b>Supplemental Questions</b></h2>
<div><p>Required fields are indicated with an asterisk (*).</p>
<div>
<ul><li>* Are you a graduate from an accredited program in secretarial studies plus have two (2) years of full-time secretarial experience?
<ul><li>Yes</li>
<li>No</li>
</ul></li></ul><ul><li>* Do you have experience with Microsoft Office package (Word and Excel)?
<ul><li>Yes</li>
<li>No</li>
</ul></li></ul></div></div><h2 class="jobSectionHeader"><b>Applicant Documents</b></h2>
<div><b>Required Documents</b>
<div><ul><li>Resume/CV</li></ul>
</div><b>Optional Documents</b>
<div><ul><li>Cover Letter/Letter of Application</li></ul></div></div></div>

Secretary III

Voltex Security Systems

<p>We are seeking a detail-oriented and organized Office Secretary to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role involves a variety of tasks including managing schedules, handling correspondence, and assisting with customer inquiries. The Office Secretary will play a key role in maintaining a positive and productive work environment.</p><p>Duties</p><p>Perform data entry and maintain accurate records in office databases.</p><p>Greet visitors and manage front desk operations, ensuring a welcoming atmosphere.</p><p>Handle incoming calls and emails, providing exceptional customer support.</p><p>Assist in calendar management by scheduling appointments and meetings for staff.</p><p>Prepare and distribute correspondence, reports, and other documents as needed.</p><p>Maintain office supplies inventory and place orders when necessary.</p><p>Provide assistance to team members as a personal assistant when required.</p><p>Ensure compliance with office procedures and maintain confidentiality of sensitive information.</p><p>Requirements</p><p>Proven experience as an office clerk or in a similar administrative role.</p><p>Proficiency in data entry with strong attention to detail.</p><p>Experience as a medical receptionist is a plus but not mandatory.</p><p>Excellent customer service skills with the ability to communicate effectively with clients and colleagues.</p><p>Strong organizational skills with the ability to manage multiple tasks simultaneously.</p><p>Bilingual candidates are highly encouraged to apply, as this is beneficial for customer interactions.</p><p>Familiarity with calendar management tools and office software (e.g., MS Office Suite).</p><p>Ability to work independently as well as part of a team in a fast-paced environment.</p><p>If you are looking for an opportunity to contribute positively to our team while developing your administrative skills, we encourage you to apply for the Office Secretary position today!</p><p>Job Type: Full-time</p><p>Pay: $12.00 - $25.00 per hour</p><p>People with a criminal record are encouraged to apply</p><p>Work Location: Hybrid remote in Houston, TX 77021</p>

Office Secretary

Davis School District

<p></p><div><div><div><div><div><b>Location</b></div><div>
Mountain View Elementary</div></div><div><div><b>
Reference #</b></div><div>
2026-499C</div></div><div><div><b>
Close Date</b></div><div>
03/18/2026
</div></div></div><p></p><div><div><b>Summary</b></div><div>
Under the general supervision of the principal, office manager, department head or other supervisor, the office assistant (Health Clerk) provides general support for administrators, office staff and faculty. Incumbent may process student information; serve as receptionist, answering telephones, taking messages, making telephone calls, and assisting students and visitors; manage/monitor the teacher's workroom; manage/monitor the copy center; and/or supervise students in various settings. See job announcement for more specific details.</div></div><div><div><b><br>
Description</b></div><div>
Classified position is announced to all qualified applicants. Applications must be submitted no later than Wednesday, March 18, 2026.
3.9 hours per day/174 days per year/Grade 4 $17.77 per hour (2025-26 Support Salary Table)
[Promotions result in a 5% minimum increase]
GENERAL FUNCTION: Under the general supervision of the principal, office manager, department head or other supervisor, the office assistant (Health Clerk) provides general support for administrators, office staff and faculty. Incumbent may process student information; serve as receptionist, answering telephones, taking messages, making telephone calls, and assisting students and visitors; manage/monitor the teacher's workroom; manage/monitor the copy center; and/or supervise students in various settings.
Specific responsibilities for this position will include:
* Assisting Head Secretary and school nurse in the health room.
* Ordering and restocking health room supplies.
* Assisting with personal needs of students and basic medical procedures.
* Assisting with maintenance of health records.
* Administering medications to students.
Educational Requirements:
1. High School graduation or equivalent education and/or experience.
Knowledge &amp; Ability:
1. Basic office/secretarial skills.
Preferred Qualifications:
* CNA Certification.
* Familiarity with Medical terminology.</div></div></div></div><p></p>

Office Assistant-Health Clerk

Union Health

<div><p><b>You belong at Union!</b></p>
<p>The <b><i>Unit Secretary</i></b> is a key role in providing the highest quality of patient care while the patient is in at Union Health.<br>
The Critical Care team operates a 24-bed unit equipped with advanced monitoring technology and staffed by specialized professionals. They provide intensive care to critically ill patients, including those with traumatic injuries, life-threatening conditions, post-operative cases, and complex medical conditions, with a particular emphasis on open-heart surgery patients.<br>
<br>
Join us as we provide compassionate service and high-quality care to the Wabash Valley Communities. We are committed to helping you find a role that recognizes your interests, expertise, and talent and helping you achieve your long-term career goals and aspirations. At Union, you&rsquo;ll experience an inclusive environment in which you are empowered to be your best self every day.</p>
<p>In addition to competitive pay, Union co-workers enjoy:</p>
<ul><li>Part-time and Full-time schedules</li>
<li>Comprehensive Benefits</li>
<li>Paid Time Off starting day one.</li>
<li>Tuition reimbursement up to $5,250 each year.</li>
<li>Career Paths</li>
<li>Success Sharing</li>
<li>403b Retirement Employer Match.</li>
<li>Much More!</li>
</ul>
<p>Be part of an organization that is dedicated to your work-life balance, career, growth, and development. Union Health, <b>U Matter</b> and <b>U Belong</b>.</p>
<p>How can we help? Call us at 812-238-7827 or email us at recruiting@union.health</p><br>
<p><br>
Unit Secretary Essential Job Duties:</p>
<div><ul><li>Demonstrates awareness of unit activities to assist in promoting unit services
<ul><li>Consults with the registered nurse regarding unit activities.</li>
<li>Keeps patient records available for use.</li>
</ul></li></ul><ul><li>Applies knowledge of basic clerical skills.
<ul><li>Answers telephone. Relays messages to appropriate person. Notifies RN of diagnostic test results communicated as abnormal.</li>
<li>Copies patient care data accurately into the patient record as directed by the Registered Nurse.</li>
<li>Transcribes physician orders accurately.</li>
</ul></li></ul><ul><li>Completes unit duties as assigned by supervisor.
<ul><li>Enters patient laboratory and x-ray orders into the computer.</li>
<li>Assures that chart forms, paper and other clerical supplies are available on the unit.</li>
<li>Collects information for ED records as needed.</li>
<li>Maintains information accurately on the daily log.</li>
<li>Dismantles charts at time of discharge.</li>
</ul></li></ul></div><p>Education, Training &amp; Experience</p>
<ul><li>Excellent grasp of English.</li>
<li>Excellent reading skills required.</li>
<li>Excellent keyboarding skills preferred.</li>
<li>Functional or working knowledge of computers preferred.</li>
Previous Unit Secretary or Ward Clerk experience desirable.<br>
<li>
</li></ul><p>Please note that the salary information provided on the career site for this position opening may not necessarily reflect the accurate compensation associated with the role.<br>
We encourage candidates to inquire further and engage in direct communication with Union Health for comprehensive salary details.</p><br>
Location: Union Hospital &middot; CRITICAL CARE 2EC(61005)<br>
Schedule: FULLTIME, NIGHT, 7pm-7am</div>

UNIT SECRETARY-CRITICAL CARE 2EC

Lonoke School District

<div><p><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b> <i>Other duties may be assigned.</i></p><ul><li>
Superintendent&rsquo;s Secretary (screen phone calls, type letters, memos, schedule appointments, correspond with personnel, etc.) all other duties as assigned</li><li>
School Board Secretary</li><li>
Agenda prepared in BoardDocs/Diligent</li><li>
Prepare and organizing board meeting meal</li><li>
Attend regular and special board meetings; take minutes</li><li>
Maintain board minutes and appropriate attachments as necessary</li><li>
Report board member PD hours to state</li><li>
School Election &ndash; legal ads to newspaper by deadlines, etc.</li><li>
Submit yearly Financial Disclosure forms to county clerk</li><li>
Attend student expulsion hearings</li><li>
Coordinate distribution and collection of district-wide general disclosures (Beginning of school year)</li><li>
Keep accurate home school records, and research (attendance and/or discipline history) when required</li><li>
Record School Choice / Student Transfer requests and records; file legal transfers with the county clerk&rsquo;s office.</li><li>
Maintain certified files (licensure, test scores, evaluations, etc.) and classified staff files</li><li>
Maintain original copies of current licensure for all licensed employees, and master list with each licensed staff&rsquo;s certification codes, work in conjunction with District Coordinator</li><li>
Maintain Job Descriptions for the district, revising as directed</li><li>
Backup receptionist for central office when receptionist is unavailable. Includes greeting visitors and providing appropriate information and/or route to appropriate person; make and receive telephone calls, take messages, routes calls, sorting mail</li><li>
Follow ethical and legal practices</li><li>
Schedule and oversee in conjunction with superintendent/designee receptions, meetings, etc. for community and staff</li><li>
Liaison to public to assist superintendent with public relations across the district and within the community of Lonoke</li><li>
Assist in coordinating job forums for Lonoke High School in the fall and spring</li><li>
Volunteer trainings and background checks for all volunteers on a three-year rotation</li><li>
Familiar with school policies</li><li>
Prepare FMLA documents, submit, and keep records for each employee</li><li>
Complete FBI, state police and child maltreatment background checks for all classified and certified employees on a five-year rotation</li><li>
Maintain confidentiality in all aspects and areas</li><li>
Display professionalism in appearance, attitude, and actions</li></ul></div>

Administrative Assistant to the Superintendent

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