client coordinator

SkinSpirit

<div>
 
 Department:
 
 Administrative
 
 
 
 Location:
 
 Nordstrom &ndash; NorthPark
 
 
 
 Compensation:
 
 $20.00 - $28.00 / hour
 
 
 
 Description
 
 
 
 Celebrating 20+ years of excellence, SkinSpirit is a top destination for aesthetic skincare and body-with over 60 locations nationwide. Our highly trained experts are the best in the industry-renowned for personalized service deliver safe, effective, medically-proven treatments and optimal results. SkinSpirit is here to ensure you find joy in your skincare journey and happiness in the results you're looking for.
 
 
 We thrive in a people-first culture with an authentic emphasis on wellbeing. As we grow, we reinforce the integrity of our unique culture by leading with love and an unparalleled passion for what we do. We offer world-class training and education. And as industry leaders we're always innovation-bringing stat-of-the-art equipment and services to our clinics. Join the SkinSpirit experience!
 
 
 The Client Care Coordinator is primarily responsible for providing support with the daily activities of a medical spa including telephone coverage, appointment scheduling, registration, opening and closing transactions and client care.
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Candidate MUST be available to work any shift to support business needs, including weekday, weekend and evening shifts.
 </li>
 <li>
 Provide excellent client care and customer service
 </li>
 <li>
 Answer and screen high volume of inbound phone calls
 </li>
 <li>
 Manage appointments (scheduling, moving and canceling appointments)
 </li>
 <li>
 Actively promote the clinic, treatments, services, products, as well as programs, promotions and/or discounts available
 </li>
 <li>
 Provide accurate, appropriate, and immediate responses to all requests by guests, ensuring complete guest satisfaction
 </li>
 <li>
 Accurately complete client transactions
 </li>
 <li>
 Manage multiple responsibilities while maintaining composure, always keeping the clients a priority
 </li>
 <li>
 Perform opening and closing duties of the clinic
 </li>
 <li>
 Efficiently provide basic office administrative support tasks including but not limited to mailing, faxing, sorting, typing and filing
 </li>
 <li>
 Maintain complete confidentiality in all guest matters in accordance with company policy
 </li>
 <li>
 Assist with other duties and projects as assigned by management
 
 
 </li>
 </ul>
 
 What You Will Bring
 
 
 
 Skills, Knowledge &amp; Expertise
 
 
 <ul>
 <li>
 High School Diploma or GED required; AA preferred
 </li>
 <li>
 1+ years of customer or sales experience required; experience in an aesthetic setting preferred
 </li>
 <li>
 Social media experience desired
 </li>
 <li>
 Exceptional customer service skills
 </li>
 <li>
 Ability to be efficient and productive in a fast-paced environment
 </li>
 <li>
 Ability to multi-task, prioritize, and organize with a consistently high level of accuracy
 </li>
 <li>
 Must be a team player
 </li>
 <li>
 Ability to work as part of a team and take initiative independent of direct supervision
 </li>
 <li>
 Knowlege of: Internet, Outlook, Excel, Word and the ability to learn new software quickly
 </li>
 <li>
 Excellent, written, verbal and interpersonal skills
 </li>
 <li>
 Great attention to detail and accuracy
 </li>
 <li>
 Consistently demonstrates good judgement, strong character and personality, ethics and high standards of performance
 </li>
 <li>
 Experience in medical office/understanding of cosmetic procedures/skin care products
 </li>
 <li>
 Experience with Zenoti or other POS systems preferred by not required
 
 
 </li>
 </ul>
 Physical Requirements
 
 
 <ul>
 <li>
 Prolonged periods of:
 </li>
 <ul>
 <li>
 Sitting at desk and working on a computer
 </li>
 <li>
 Repeating of same movements
 </li>
 <li>
 Talking and hearing
 </li>
 </ul>
 <li>
 Occasional periods of:
 </li>
 <ul>
 <li>
 Standing, walking, use of hands and fingers, handling or feeling
 </li>
 <li>
 Reaching with hands and arms
 </li>
 <li>
 Climbing or balancing, stooping, kneeling, crouch or crawl
 </li>
 <li>
 Occasionally lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds
 
 </li>
 </ul>
 </ul>
 
 Benefits
 
 
 
 We offer a competitive benefits package which includes generous employee discounts, Friends &amp; Family discounts and a beautiful working environment with a stellar team. We also offer paid holidays and a 401k plan with a company match program. For full-time employees (24+ hours) we offer Medical, Vision, and Dental insurance.
 
 
 
 Notices for Applicants
 
 
 
 Notice at Collection
 
 
 Privacy Policy for California Residents
 
 
 SkinSpirit participates in
 
 E-Verify
 
 ; To learn more please visit E-Verify.gov - Employee Rights and Responsibilities
 
 
 
 SkinSpirit is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We seek to
 
 hire
 
 on the basis of merit, competence, performance, and business needs.
 
</div>

Client Care Coordinator

Ashton Business Consulting, PLLC

Position SummaryAshton Business Consulting is seeking a highly organized, detail-oriented Administrative Assistant to support daily office operations, client communications, marketing initiatives, accounts receivable collections, and various administrative functions. The ideal candidate is a self-starter who can effectively manage multiple priorities while providing exceptional customer service and maintaining a professional image for the firm.Key ResponsibilitiesAdministrative Support<ul><li>Answer and direct incoming phone calls and emails.</li><li>Schedule appointments and manage calendars.</li><li>Maintain client records and electronic filing systems.</li><li>Prepare correspondence, reports, forms, and other business documents.</li><li>Assist with onboarding new clients and maintaining client information.</li><li>Order office supplies and coordinate office administrative needs.</li><li>Support management with special projects and miscellaneous tasks.</li></ul>Marketing &amp; Business Development<ul><li>Manage and update company social media accounts and business profiles.</li><li>Create and distribute marketing materials, newsletters, and client communications.</li><li>Assist with website updates and content development.</li><li>Coordinate client appreciation events and promotional campaigns.</li><li>Track marketing activities and assist with lead generation efforts.</li><li>Monitor online reviews and maintain the firm's professional presence.</li></ul>Accounts Receivable &amp; Collections<ul><li>Monitor outstanding client invoices and accounts receivable balances.</li><li>Contact clients regarding past-due invoices through phone calls, emails, and written correspondence.</li><li>Maintain accurate collection notes and payment arrangements.</li><li>Prepare aging reports and provide updates to management.</li><li>Assist clients with billing inquiries and payment processing.</li></ul>Client Service<ul><li>Serve as a primary point of contact for clients.</li><li>Provide exceptional customer service and maintain professional client relationships.</li><li>Route client requests to appropriate staff members.</li><li>Follow up on client inquiries and outstanding requests.</li></ul>Additional Duties<ul><li>Assist with payroll, bookkeeping, and administrative projects as assigned.</li><li>Support compliance, registration, and licensing activities.</li><li>Coordinate meetings, training sessions, and company events.</li><li>Perform other duties as needed to support the firm's growth and operations.</li></ul>QualificationsRequired<ul><li>High school diploma or equivalent.</li><li>Minimum 2 years of administrative or office experience.</li><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time management abilities.</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook).</li><li>Ability to maintain confidentiality and professionalism.</li></ul>Preferred<ul><li>Experience working in an accounting, bookkeeping, tax, or professional services environment.</li><li>Experience with QuickBooks and CRM software.</li><li>Marketing, social media management, or collections experience.</li><li>Associate's degree or higher.</li></ul>Desired Skills<ul><li>Strong attention to detail.</li><li>Ability to multitask in a fast-paced environment.</li><li>Customer-service mindset.</li><li>Problem-solving and critical-thinking abilities.</li><li>Ability to work independently with minimal supervision.</li></ul>Pay: $15.00 per hourWork Location: Remote

Administrative & Client Services Coordinator

Let’s Dance With Me

Let&rsquo;s Dance With Me Studio &ndash; Naples, FLCompensation: $18.00 per hour during introductory training period (first 60 days) Performance review after 60 days with opportunity for increase to $20.00+ per hour based on performance and contribution.Schedule: Monday &ndash; Friday 4:00 PM &ndash; 8:00 PM Approximately 20 hours per weekAbout UsLet&rsquo;s Dance With Me Studio is one of Southwest Florida&rsquo;s leading ballroom and Latin dance studios, serving hundreds of adult students through private lessons, group classes, social events, showcases, competitions, and dance travel experiences.We are seeking a professional, organized, reliable, and people-oriented individual to join our team as a Front Desk &amp; Client Success Coordinator.This position plays a critical role in creating an outstanding client experience while supporting daily studio operations.Responsibilities<ul><li>Answer incoming phone calls</li><li>Return missed calls and voicemails</li><li>Schedule and confirm appointments</li><li>Process lesson and event payments</li><li>Follow up with prospective students and leads</li><li>Assist with student communications via phone, text, and email</li><li>Welcome students and guests to the studio</li><li>Maintain accurate records and notes</li><li>Assist with event confirmations and attendance tracking</li><li>Support daily front desk operations and studio organization</li><li>Complete opening and closing front desk procedures</li></ul>QualificationsThe ideal candidate is a friendly, professional, highly organized individual who genuinely enjoys working with people and communicating throughout the day. This position requires excellent verbal and written English skills, strong phone etiquette, attention to detail, and the ability to multitask in a fast-paced environment. The successful candidate should be comfortable answering phones, making follow-up calls, scheduling appointments, collecting payments, entering and maintaining accurate records, and creating an exceptional client experience.Experience with QuickBooks Online, Square Appointments, CRM systems, scheduling software, data entry, and other cloud-based business applications is strongly preferred. Candidates should be confident using computers, possess strong typing skills, and take pride in providing outstanding customer service while helping maintain an organized, professional, and welcoming studio environment.<ul><li>Strong communication and customer service skills</li><li>Friendly, positive, and professional attitude</li><li>Comfortable speaking with people on the phone</li><li>Strong organizational skills and attention to detail</li><li>Reliable attendance and punctuality</li><li>Basic computer skills</li><li>Ability to multitask in a fast-paced environment</li><li>Previous customer service, reception, hospitality, sales support, or administrative experience preferred</li></ul>What Success Looks Like<ul><li>Calls are answered promptly</li><li>Students receive excellent customer service</li><li>Appointments are scheduled accurately</li><li>Leads are followed up consistently</li><li>Payments and records are maintained accurately</li><li>The studio operates smoothly and professionally</li></ul>Growth OpportunitiesWe are committed to promoting from within whenever possible. As the studio continues to grow, opportunities may become available in Client Success, Operations, Event Coordination, Studio Administration, Marketing Support, and Leadership roles for high-performing team members.If you enjoy working with people, creating positive experiences, and being part of a growing organization, we would love to hear from you.To Apply: Please submit your resume and a brief introduction explaining why you believe you would be a great fit for this position.Pay: $18.00 - $22.00 per hourBenefits:<ul><li>Employee discount</li><li>Professional development assistance</li></ul>Work Location: In person

Part-Time Front Desk & Client Success Coordinator

CeDent

<div>The Digital and Content Marketing Coordinator will play a vital role in the marketing team, responsible for developing and executing digital marketing strategies to enhance brand visibility, drive engagement, and support business goals. This role will include managing social media accounts, creating engaging content across various channels, and analyzing performance metrics to optimize campaigns. The ideal candidate should be a creative thinker, skilled writer, and passionate about digital marketing trends and strategies. 
 
Key Responsibilities: 
 
1. Content Creation &amp; Management
 
 <ul><li>Develop, write, and edit content for various digital platforms, including blogs, social media, email newsletters, and website copy.</li><li>Work with the CEO to align content with brand voice and messaging strategies.</li><li>Coordinate visual assets for digital content, working with designers and external vendors when necessary.</li></ul>
 
2. Social Media Management 
<ul><li>Plan, implement, and monitor social media campaigns across platforms (e.g., LinkedIn, Instagram, Twitter, Facebook).</li><li>Schedule regular posts, interact with followers, and respond to comments and inquiries to foster community engagement.</li><li>Track and analyze social media metrics, providing recommendations for improved performance.</li></ul>
 
3. Email Marketing
 
 <ul><li>Create, design, and distribute email campaigns that align with brand objectives.</li><li>Monitor and analyze email marketing performance, including open rates, click-through rates, and conversions.</li><li>Maintain and segment the email marketing database for targeted communication.</li></ul>
 
4. Digital Advertising &amp; Analytics 
<ul><li>Assist in planning and executing paid digital marketing campaigns (e.g., Google Ads, social media ads).</li><li>Monitor, track, and report on campaign performance, providing insights and suggestions for improvement.</li><li>Utilize analytics tools (Google Analytics, social media insights, etc.) to measure campaign success and make data-driven decisions.</li></ul>
 
5. Collaboration &amp; Coordination
 
 <ul><li>Work closely with internal teams (sales, design, product) to ensure marketing efforts are integrated and support overall business goals.</li><li>Coordinate with external partners and agencies as needed to support marketing initiatives.</li></ul>
 
6. Market Research &amp; Trend Analysis 
<ul><li>Stay up to date with the latest trends and best practices in digital marketing, social media, and content creation.</li><li>Conduct competitor analysis and audience research to inform content and campaign strategies.</li></ul>
 
Qualifications: 
 
<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, Journalism, or related field.</li><li>1-3 years of experience in digital marketing, content creation, or a related role.</li><li>Strong writing, editing, and proofreading skills with a keen eye for detail.</li><li>Proficiency in digital marketing tools (e.g., social media schedulers, email marketing software, analytics platforms).</li><li>Basic knowledge of SEO best practices and content management systems (CMS).</li><li>Experience with graphic design software (e.g., Canva, Adobe Creative Suite) is a plus.</li><li>Strong analytical skills and ability to interpret data to improve campaign performance.</li><li>Excellent communication skills and ability to work both independently and as part of a team.</li><li>Highly organized, with strong project management skills and ability to multitask in a fast-paced environment.</li></ul>
 
Personal Attributes: 
 
<ul><li>Creative thinker with a passion for storytelling and brand building.</li><li>Enthusiastic about learning and staying current with digital marketing trends.</li><li>Self-motivated, proactive, and able to take ownership of projects from start to finish.</li><li>Ability to adapt quickly to changing priorities and deadlines.</li><li>Team player</li></ul>
 
Benefits: 
<ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional development and growth.</li><li>Dynamic and collaborative work environment.</li></ul>
 
Application Process: 
Interested candidates should submit a resume, cover letter, and portfolio (if available) showcasing content and digital marketing work.</div>

Digital Marketing and Client Relations Coordinator

La Vie MD Med Spa

LA ViE MD is hiring a Patient Care Coordinator and Front Office Lead for our Dublin location. This is a patient-facing role for someone with aesthetic industry experience, polished communication skills, and the ability to support a luxury med spa experience from first inquiry to checkout. This role requires someone who is organized, proactive, confident discussing treatments and skincare, and comfortable helping patients understand recommended services, packages, memberships, and follow-up care in a professional and consultative way. Responsibilities Manage daily front office flow, including scheduling, patient intake, appointment confirmations, check-in, checkout, payments, rebooking, and follow-up. Provide an elevated patient experience through warm communication, strong organization, and attention to detail. Support treatment plan coordination by helping patients understand services, skincare products, packages, memberships, and next steps. Follow up with inquiries, missed calls, consultation leads, unscheduled patients, and existing clients in a timely and professional manner. Assist with local outreach, events, promotions, lead capture, inventory, product organization, and daily office operations. Requirements <ul><li>Aesthetic industry experience required.</li><li>Experience in a med spa, dermatology, plastic surgery, skincare, wellness, beauty, or luxury service setting strongly preferred.</li><li>Minimum 2 years of patient-facing experience preferred.</li><li>High-ticket service, luxury retail, membership, package, or consultative sales experience strongly preferred.</li><li>Must be comfortable discussing aesthetic treatments, skincare products, pricing, packages, memberships, and follow-up care with confidence and professionalism.</li><li>Strong phone, text, email, and in-person communication skills required.</li><li>Must be organized, dependable, polished, coachable, and proactive.</li></ul>Schedule On-site position in Dublin, CA. Full-time availability preferred. Part-time candidates may be considered with strong aesthetic experience and availability that meets clinic needs. Clinic hours may include Tuesday through Thursday, 10:30 AM to 7:00 PM, and Friday through Saturday, 9:00 AM to 5:30 PM. Compensation Hourly, non-exempt position with performance-based bonus opportunities. Compensation is based on aesthetic experience, front office experience, communication skills, and ability to support patient experience and practice growth. Full-time employees may be eligible for medical, dental, vision, and life insurance. Employee discounts and paid sick time may be available in accordance with applicable law. Pay: $22.00 - $50.00 per hour Expected hours: 30 &ndash; 40 per week Work Location: In person

Patient Care Coordinator - Medical Spa Client Sales Coordinator (Dublin, CA)

Mystic Advertising

We are seeking a skilled Arabic Content &amp; Client Coordinator to manage client communications and produce high-quality Arabic content that resonates with the target audience. The ideal candidate will be fluent in Arabic, ideally in the Emirati dialect, and able to translate, create, and adapt content across various platforms while supporting smooth client interactions.Key Responsibilities<ul><li>Translate and adapt English content into high-quality Arabic, ensuring accuracy, cultural relevance, and alignment with the Emirati dialect.</li><li>Develop and refine Arabic copy for social media, websites, marketing campaigns, client presentations, and brand communications.</li><li>Act as a primary point of contact for assigned clients, building strong relationships and ensuring smooth day-to-day communication.</li><li>Understand client objectives, marketing requirements, and brand guidelines to ensure effective execution of campaigns and deliverables.</li><li>Coordinate with internal teams including creative, design, social media, and strategy to ensure projects are delivered on time and according to client expectations.</li><li>Manage project timelines, communicate progress updates, gather feedback, and ensure timely closure of tasks.</li><li>Participate in client meetings, prepare meeting notes, and follow up on action items to ensure seamless account management.</li><li>Contribute creative ideas, content directions, and campaign concepts that align with client goals and brand positioning.</li><li>Review and proofread Arabic content to maintain quality, consistency, and brand voice across all communication channels.</li><li>Monitor client satisfaction and proactively identify opportunities to enhance service quality and strengthen client relationships.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, Journalism, or a related field.</li><li>Fluent in Arabic (Emirati dialect preferred) with strong comprehension of English.</li><li>At least 1 year of relevant experience, ideally in a marketing or advertising agency environment.</li><li>Strong writing and translation skills with the ability to adapt content for different platforms.</li><li>Excellent coordination and client management skills.</li><li>Ability to handle multiple tasks in a fast-paced environment while meeting deadlines.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>Are you able to commute to Business Bay?</li><li>How soon you can join ? (Notice period)</li><li>Please confirm your current Salary.</li><li>Please state your expected salary.</li><li>What is your visa status? (Employment, Sponsored, Freelancer)</li></ul>Work Location: In person

Accounts & Content Executive (Arabic)

Systems Integration

Job Summary:We are looking for a responsible Coordinator to manage dealer coordination, Client orders, dispatch operations, and sales support activities.Key Responsibilities:<ul><li>Coordinate with dealers and customers</li><li>Manage orders, dispatch, and deliveries</li><li>Follow up on payments and maintain records</li><li>Coordinate with production and logistics teams</li><li>Maintain sales reports and price lists</li><li>Handle calls, WhatsApp, emails, and order tracking</li></ul>Requirements:<ul><li>Bachelor&rsquo;s preferred</li><li>Minimum 2 year of experience in sales department</li><li>Experience in sales or customer handling preferred</li><li>Basic MS Excel and email knowledge</li><li>Good communication and coordination skills</li><li>Ability to handle multiple tasks efficiently</li></ul>Pay: Rs40,000.00 - Rs50,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>sales: 1 year (Required)</li></ul>Location:<ul><li>Lahore (Required)</li></ul>Work Location: In person

Sales Coordinator

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