client coordinator

Zen Portable Massage

Job Overview We are seeking a dynamic and organized Client Coordinator to join our team and serve as the vital link between our clients and our internal operations. In this role, you will manage client communications, coordinate appointments, and ensure smooth administrative workflows. Your proactive approach and exceptional organizational skills will help foster positive relationships, streamline processes, and enhance overall client satisfaction. This paid position offers an exciting opportunity to develop your office management expertise while supporting a professional and energetic team.Responsibilities<ul><li>Serve as the primary point of contact for clients via multi-line phone systems, emails, and in-person interactions, providing friendly and professional customer service.</li><li>Manage appointment scheduling, calendar coordination, and follow-up communications using tools like Go High Level.</li><li>Handle front desk duties including greeting visitors, answering phones with proper phone etiquette, and directing inquiries efficiently.</li><li>Perform clerical tasks such as data entry, filing, proofreading documents, and maintaining accurate records to support office operations.</li><li>Assist with office management responsibilities including supply inventory, organization of files, and overseeing general administrative functions.</li><li>Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate record-keeping.</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Demonstrate experience in office management or administrative roles with a focus on customer service excellence.</li><li>Familiarity with multi-line phone systems, phone etiquette, data entry, filing, and proofreading.</li><li>Experience in clerical tasks such as calendar management, document preparation, and record keeping.</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus.</li><li>Bilingual abilities are highly desirable to enhance communication with diverse clients.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Relevant personal assistant experience is valued. Join us as a Client Coordinator where your enthusiasm for organization and customer support will make a meaningful impact every day!</li></ul>Pay: $15.00 per hourWork Location: Remote

Client Coordinator

TodayOman

Kindly fill up the google form - https://forms.gle/veiLzP9ebt4QD4oRAA Client Coordinator is responsible for managing the communication and relationships between clients and the organization, ensuring that client needs are met, and projects are delivered successfully. This role involves being the main point of contact for clients, understanding their requirements, and liaising with various Internal teams to ensure client satisfaction.Prior Work experience from Ad Agency add advantageCandidate Must have laptop &amp; Stable Internet ConnectionKey Responsibilities:Client CommunicationSocial Media Management Documentation &amp; Reporting Digital Marketing Trends Job Type: Full-timePay: RO120.000 - RO140.000 per monthApplication Question(s):<ul><li>How many years of experience in Client Coordination</li><li>Kindly fill up this google form -https://forms.gle/veiLzP9ebt4QD4oRA</li></ul>Work Location: Remote

Client Coordinator - Ad Agency

Nievera Williams Design

About Julia Fay AccessoriesJulia Fay Accessories is the daughter company of Nievera Williams Design, an award-winning landscape architecture firm in Palm Beach. We specialize in creative, high-quality outdoor products and accessories that blend function with design. Our mission is to bring innovative concepts to outdoor living spaces, combining aesthetics with durability and user comfort.Position OverviewSourcing &amp; Client Coordinator leads all product sourcing initiatives from initial request through final delivery. This role serves as the primary point of contact for clients, landscape architecture teams, and vendors, ensuring timely coordination, accurate documentation, and smooth execution.Primary Responsibilities <ul><li>Lead sourcing projects from initial request through final delivery Serve as the primary point of contact for clients, vendors, and internal project teams</li><li>Independently source products and select appropriate vendors Request, review, and confirm vendor quotes, specifications, and lead times</li><li>Manage project timelines Work with Product Coordinator Specialist to review purchase orders, order confirmations, and invoices for accuracy</li><li>Preparing client-facing presentations and proposals</li><li>Request vendor quotes using Julia Fay Accessories company information Confirm all quotes list Julia Fay Accessories as the purchaser</li><li>Communicate delivery schedules, delays, or issues to clients and internal teams Work as liaison between client and team</li></ul>Required Skills:Preferred experience/education in Interior Design, (Landscape) Architecture, Industrial Design, Project Management, or a related field.Strong project management and organizational skillsVendor sourcing and coordination experienceExcellent written and verbal communicationStrong organizational and multitasking skillsFamiliarity with In-Design, Adobe, and ExcelHigh attention to detail and follow-throughUnderstanding of trade pricing, markups, and resale compliancePay: $45,000.00 - $48,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Design Sourcing Specialist and Client Coordinator

Exovations of Atlanta

<div>EXOVATIONS&reg;, is GROWING again and is NOW HIRING for a Client Communications Coordinator. Part time Monday &ndash; Thursday 9am &ndash; 3pm, Friday 9am &ndash; 2pm. 
WHAT DO WE DO? Design, Sell, and Install Siding, Windows/Doors, Roofing and Decks
HOW DO WE SUCCEED? Find, Hire, Develop and Retain great people
HOW DO WE BEHAVE? Unselfish/Integrity, Grit/Competitive, Love to Laugh
WHY DO WE EXIST? Building Opportunities for a Better Life 
POSITION SCOPE:
The Client Communications Coordinator is a forward-thinking, solutions-oriented role responsible for managing all inbound client communications, coordinating and tracking leads and appointments, maintaining accurate CRM data, and supporting sales and business development leadership. This position also serves as the front desk point of contact, ensuring a professional, welcoming office environment and a high-quality client experience from first call through post-job follow-up. 
Key Results - The successful candidate will be able to produce the following outcomes: 
<ul><li>
Leads are contacted immediately and followed up consistently</li><li>
Appointments are booked accurately and tracked reliably</li><li>
 CRM and tracking data are complete, clean, and current</li><li>
Customers feel informed, valued, and professionally supported</li><li>
Office environment is welcoming, organized, and client-ready always</li></ul> 
Duties:<ul><li> Answer all inbound calls promptly and professionally; transfer and handle calls effectively</li><li> Process all incoming inquiries from: Website forms, Email, Podium messages, Social media platforms, Smith AI answering service, Any additional lead sources</li><li> Return calls immediately for messages left via any channel</li><li> Accept all vendor-provided leads ASAP (Hardie, TimberTech, and Deckorators) and initiate immediate outreach</li><li> Leads are contacted immediately and followed up consistently</li><li> Appointments are booked accurately and tracked reliably</li><li> CRM and tracking data are complete, clean, and current</li><li> Customers feel informed, valued, and professionally supported</li><li> Office environment is welcoming, organized, and client-ready always</li><li> Accurately enter and track all customer inquiries in CRM/LCS, including Lead source, Call source, Booking method (AI, Appointments Plus, phone, text, etc.)</li><li> Create and maintain the daily 2026 Lead &amp; Appointment Tracker</li><li> Update the Business Development Director regularly on: Appointment totals, Percentage of goal completed</li><li> Communicate weekly appointment counts per sales consultant to: Sales Director and Business Development Director</li><li> Support verification of fair and effective appointment distribution based on leadership</li></ul>
Judgment.<ul><li> Review every Smith AI call for accuracy and quality. Dispute non-qualifying or invalid calls with: Smith AI, Modernize, Any paid lead services. Ensure disputes align with contract criteria and documentation standards.</li><li> Maintain presence at the front desk during scheduled hours</li><li> Greet guests, customers, and employees with a friendly, professional, positive attitude</li><li> Monitor building entry and guest arrivals</li><li> Update the welcome sign based on scheduled visitors and meetings</li><li> Ensure presentation and meeting rooms are always: Clean, Organized, Client-ready</li><li> Upon job completion: Register all applicable product warranties, Email customers confirming warranty registration, including: Warranty links, Instructions for filing claims, Google review link</li></ul> 
Skills/Qualifications:<ul><li> A team player who understands how their role supports sales, marketing, and leadership</li><li> A forward thinker who anticipates needs and takes initiative</li><li> A self-directed problem solver who can find answers and resolve issues independently</li><li> Someone who operates by the principle: Think first. Ask second.</li><li> Resourceful and comfortable researching systems, reviewing past activity, and using available tools before escalating questions</li><li> Confident making day-to-day decisions while keeping leadership informed</li><li> Professional, calm, and composed when interacting with clients, vendors, and internal teams</li></ul> 
The pay range for this role is: 
20 - 20 USD per hour(Georgia)</div>

Client Communications Coordinator

Ohio Equities

<div>About Our Company
NAI Ohio Equities is Central Ohio&rsquo;s most trusted commercial real estate partner. Over more than 50 years, we&rsquo;ve earned a reputation for delivering specialized expertise and service to our client partners&mdash;driving results while building lasting relationships. Our brokerage and property management teams bring diverse experience across assets and industries, working in lockstep to deliver strategic, integrated solutions.
As a people-first organization, we focus on creating opportunities for professional growth and developing tomorrow&rsquo;s talent, today. We value teamwork and collaboration and foster a culture that supports long-term careers and continuous development.
About the Role 
 As a Client Services Coordinator, you will play a key role in supporting our commercial real estate professionals and their clients. You're at the forefront of the action, delivering exceptional support to up to five assigned agents. From project management to marketing support, you're the go-to guru for all things Commercial real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction management task that comes your way. This role blends organization, attention to detail, and client service, helping our agents deliver an exceptional experience to their clients from start to finish.
Marketing:<ul><li>
Utilizing templates to create and format proposals, presentations, broker opinion of values, analysis spreadsheets and correspondence using MS Word, Excel and/or InDesign.</li><li>
Create and maintain marketing materials for property listings (flyers/brochures, investment offering memorandums, custom aerial mapping) and ensure properties are up to date in all listing databases.</li><li>
Ordering of professional photography, property signage, and other marketing materials.</li><li>
Format and distribute email marketing, direct mailers, and property announcements.</li><li>
Support agents in creating, writing, and posting social media content, newsletters, blogs, maintaining individual and/or team websites as well as coordinating events.</li><li>
Ensure consistency with brand standards across all marketing deliverables.</li></ul>
Business Operations:<ul><li>
Process lease and sale paperwork, collect all pertinent documentation, and maintain client/property files.</li><li>
Manage multiple projects simultaneously.</li><li>
Work with agents on transaction procedures including timelines, commission vouchers and invoices, vendor communication, and pipeline maintenance.</li><li>
Support agents through market research, business development, preparing/updating reports and surveys, and database/CRM management</li></ul>
Administrative:<ul><li>
General duties such as scheduling meetings, printing, binding tour books, conference room set up, and maintaining agent calendars.</li></ul>
Collaboration &amp; Teamwork:<ul><li>
Partner with the Senior Marketing Coordinator to manage workflow and prioritize projects.</li><li>
Work closely with the Marketing Team to ensure materials align with company strategy and messaging.</li><li>
Collaborate with team members to improve processes, templates, and overall client service delivery.</li><li>
Covering receptionist duties from time to time.</li></ul>
Qualifications<ul><li>
1&ndash;3 years of experience in marketing, client services, or administrative support (experience in the real estate industry is preferred but not required)</li><li>
Strong organizational and time management skills with high attention to detail.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Proficient in Adobe InDesign, Photoshop, and Illustrator (willingness to learn additional skills required).</li><li>
Familiar with large language models (LLM) best practices for ChatGPT, Copilot, etc.</li><li>
Knowledge of Mailchimp/Constant Contact and Social Media platforms</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to balance multiple projects in a fast-paced, team-oriented environment.</li><li>
Bachelor&rsquo;s degree in marketing, communications, business, or related field preferred.</li><li>
Willingness to become a notary and licensed real estate agent in the State of Ohio</li></ul></div>

Client Services Coordinator

Excellent Healthcare & PRP Services Inc.

Job Summary We are seeking a dedicated and organized Customer Care Coordinator to join our team. In this role, you will serve as the primary point of contact for clients, ensuring exceptional service and support within a medical or dental office environment. Your ability to communicate effectively and manage administrative tasks will be essential in providing a seamless experience for our patients.Responsibilities<ul><li>Title: Client Care Coordinator / Support</li></ul>Department: AdministrativeWork Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m., Occasional weekends and holidays. Duties &amp; Responsibilities<ul><li>Assist clients with scheduling an admission or first appointment date at the program or facility where they are referred.</li><li>Collect and review referral information upon receipt from the referral source and consult with others as needed to support coordination of services and scheduling of client interviews.</li><li>Work collaboratively with client&rsquo;s funding sources to obtain initial authorizations for reimbursement for intervention and recovery support services.</li><li>If client does not keep assessment appointment, follow up by phone, mail or email and offer to reschedule the appointment.</li><li>Ensure the maintenance of documentation and statistics as required by the agency and funding sources.</li><li>Complete paperwork requirements and maintain quality, up-to-date clinical records, including Outcomes Survey information and information for invoicing; enter necessary information into EHPS. electronic medical records (EMR) system.</li><li>Participate in all assigned meetings, staff development, and training as required.</li><li>Remain in compliance with internal and external policies, procedures, regulations, and standards, including all EHPS&rsquo;s policies and procedures and Quality Assurance Plan,</li></ul>DDAP requirements, State Licensing standards, County Monitoring requirements, and managed care regulations.<ul><li>Collect information from collateral resources to aid in determining diagnosis and need for treatment.</li><li>Model and support health and wellness activities and healthy coping skills for clients.</li><li>Transcribe medical dictation, with absolute accuracy, to provide a permanent record of patient care.</li><li>Demonstrate an understanding of the medicolegal implications and responsibilities related to the transcription of patient records to protect the patient and the business/ institution.</li><li>Operate effectively, skillfully and efficiently designated word processing, dictation and transcription.</li></ul> Other responsibilities  There are a number of standard duties and responsibilities that all employees, irrespective of their role and level of seniority with the EHPS, are expected to be familiar with and adhere to:<ul><li>Comply at all times with the requirements of health and safety regulations to ensure their own wellbeing and that of their colleagues.</li><li>Promote and comply with EHPS  policies on diversity and equality both in the delivery of services and treatment of others.</li><li>Ensure confidentiality at all times, only releasing confidential information obtained during the course of employment to those acting in an official capacity in according with the provision of the HIPPA regulations and all related rules and regulations.</li><li>Comply with the EHPS  protocols on the appropriate use of telephone, email and internet facilities.</li><li>Comply with the principles of risk management in relation to individual and corporate responsibilities.</li><li>Comply with EHPS  policies on diversity and equality both in the delivery of services and treatment of others.</li><li>Manages time appropriately and prioritizes workload to ensure completion.</li><li>Performs other related duties as assigned.</li></ul>Competencies<ul><li>A self-starter who is able to work with minimum supervision.</li><li>Listens attentively.</li><li>Accurate proofreading skills.</li><li>Computer skills.</li><li>Writing Skills.</li><li>Manages and organizes information.</li><li>High motivated and flexible.</li><li>Client centered and organized approach to client care.</li></ul><ul><li>A good team player a confident person.</li><li>Demonstrate a high level of integrity, patience, compassion, care and professionalism in dealing with pressured, unpredictable and sensitive situations in relation to client care.</li></ul>Job RequirementEducation: Minimum of a Associate Degree in Social Work, psychology and mental health counseling or a related field from an accredited college or university.Experience: At least one year of experience in mental health setting preferred. Must understand the accurate proofreading of medical records and understand Time must be set aside to accomplish work correctly.Additional Eligibility Qualifications<ul><li>Excellent people skills, with an ability to partner with a dynamic leadership team.</li><li>Possess personal qualities of integrity, credibility, and commitment to the corporate mission.</li></ul>Job Types: Full-time, Part-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>Baltimore, MD 21215 (Required)</li></ul>Ability to Relocate:<ul><li>Baltimore, MD 21215: Relocate before starting work (Required)</li></ul>Work Location: In person

Client Care Coordinator

County Of Marquette

MARQUETTE COUNTYTo apply please complete the application available on our website: www.co.marquette.mi.usGeneral SummaryUnder the supervision of the General Manager, the Client Services Coordinator is responsible for all customer service tasks at the front desk of the Fixed Base Operations (FBO) office at the Marquette Sawyer Regional Airport including but not limited to greeting and assisting flight crews and passengers, hotel accommodations, catering, ground transportation arrangements, pilot supplies and other ground support items. The Client Service Coordinator will also be responsible for answering multiple telephone lines, ground-to-air radio, accepting payments for services, assisting with daily reconciliation of sales, balancing a cash drawer, and prepare daily, weekly, and monthly reports to the General Manager.Essential Functions1. Provide professional, discreet, and service-oriented interactions with high-profile, corporate, military, and private aviation clients.2. Greet guests and crews as they arrive at facility and escorting them to the front office, aircraft, or vehicles. Effectively collaborate, cooperate and work closely with all team members, guests, and other visitors to ensure services are promptly and correctly handled.3. Assist with hotel reservations, catering, rental cars, and processing paperwork. Be a source of information including accurate directions to local restaurants, hotels, and attractions.4. Monitor the use of courtesy vehicles. Log vehicles in/out as needed.5. Assist clients with our phone system, phone calls, faxes, internet, flight planning, and weather computers.6. Mail &ldquo;Thank you&rdquo; or &ldquo;Hello&rdquo; cards to customers when you meet them for the first time, they have aircraft maintenance done, etc.7. Ensure all documentation, receipts, transactions, accounting records, etc. are accurately completed, processed, and forwarded to the appropriate parties.8. Process customer daily refueling journals and preparation of receivable /payable accounting in accordance with procedures.9. Completes service request forms, hangar/ramp storage records, and daily aircraft movements and services log.10. Manage departmental filing system. Maintain system for recording expenses and petty cash use.11. Monitors vehicle and personnel access onto aircraft parking ramp.12. Responds to vendor, customer, and employee questions/concerns in an efficient and effective manner.13. Receives airport service orders and directs line service personnel to accomplish services requests as appropriate.14. Maintains the appearance of the interior facility and replenishes complementary beverages and/or supplies.15. Monitor current fuel inventory and anticipated fuel orders, acquire additional fuel as needed for potential increases in demand. Coordinate with vendors for ordering, payment, and record retention.16. Maintains continuous radio contact with line service personnel. Maintain situational awareness of airfield and ramp activity to support safe, secure, and efficient operations.17. Identify crewmembers, passengers, visitors, and vendors in accordance with all security procedures. Abide by emergency response procedures during critical events.18. Review line service records for accuracy, including fuel sheets, transactions, and daily tank level reports.19. Retrieves information from records, emails, and meeting minutes as requested. Prepare written summaries of data as needed.20. Generate invoices for airport fees (landing, parking, surcharges, etc.) and be able to process multiple forms of payment.21. Maintain office supplies and coordinate maintenance of office equipment.22. Comply with all TSA, FAA, DHS, and airport security regulations and report security concerns or irregularities immediately.23. Performs other related duties as assigned.This list may not be inclusive of the total scope of job functions to be performed. Duties and responsibilities may be added, deleted, or modified at any time.Employment QualificationsEducation: High school graduation or equivalent, preferably with college level coursework in data processing or office management.Experience: Two years of progressively more responsible administrative experience with experience in word processing, spreadsheet applications and general office practices.Other Requirements:&middot; Valid MI Driver&rsquo;s License&middot; Ability to multi-task daily while easily being able to reclaim focus.&middot; Security Clearance: Prior to actual employment, must pass a 10-year Criminal History Background Record Check (CHRC) as required by the Department of Homeland Security and the Transportation Security Administration.Physical Requirements&middot; Ability to meet or exceed all requirements of the Federal Aviation Administration Federal Aviation Regulation mandated personnel regulations at an air carrier airport.&middot; Proficiency with point-of-sale systems, reservation or scheduling software, and Microsoft Office applications.The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.Physical Requirements: &middot; Ability to enter and access information from a computer.&middot; Ability to enter and retrieve information from departmental filing system.&middot; Ability to operate copy and fax machines.&middot; Ability to lift and carry file storage boxes weighing up to 20 pounds.This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.Working Conditions: &middot; Ability to work flexible schedules, including early mornings, evenings, weekends, holidays, and irregular hours based on flight activity.&middot; Primarily works in office conditions with periodic exposure to outdoor ramp environments, including varying weather and conditions and aircraft noise.Pay: $21.35 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Client Service Coordinator

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