client project coordinator

United At Home

Job SummaryWe are seeking an energetic and highly organized Project Coordinator to join our dynamic team. In this vital role, you will oversee project timelines, coordinate cross-functional teams, and ensure seamless communication between stakeholders. Your proactive approach will help drive project success from inception to completion, supporting our mission to deliver exceptional results efficiently. This paid position offers an exciting opportunity for individuals passionate about project management, office administration, and client support to grow their skills in a fast-paced environment.Responsibilities<ul><li>Assist in developing detailed project plans, schedules, and budgets to meet organizational goals.</li><li>Coordinate meetings, prepare agendas, and document meeting minutes to keep team members aligned.</li><li>Manage project documentation, including reports, spreadsheets, and correspondence using productivity software such as Microsoft Office and Google Workspace.</li><li>Monitor project progress, identify potential delays or issues, and communicate updates effectively to stakeholders.</li><li>Support client communication by providing timely updates and addressing inquiries with professionalism and clarity.</li><li>Maintain organized filing systems for all project-related documents and records.</li><li>Facilitate smooth office operations by managing calendars, scheduling appointments, and handling multi-line phone systems with excellent phone etiquette.</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and spreadsheets for data entry and reporting.</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.</li><li>Excellent verbal and written communication skills; bilingual abilities are a plus.</li><li>Experience with office management tasks such as filing, calendar management, and front desk duties.</li><li>Technical proficiency with computer literacy including data entry, proofreading, and document formatting.</li><li>Customer service experience with a focus on client communication and support.</li><li>Familiarity with QuickBooks or bookkeeping is advantageous for financial recordkeeping.</li><li>Ability to manage multiple projects simultaneously while maintaining attention to detail and accuracy.</li></ul>Join us as a Project Coordinator and be part of a vibrant team dedicated to achieving excellence through organized collaboration!Pay: $49,374.07 - $59,461.25 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul>Work Location: In person

Project Coordinator

Zones IT Solutions

<div>
 
 Description
 
 
 
 Company Overview:
 
 
 When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there&rsquo;s really only one: Zones &ndash; First Choice for IT.TM
 
 
 Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud &amp; Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.
 
 
 
 Position Overview
 
 
 
 Project Coordinator is a key role to delivering customer service directly to our top tier clients in order to achieve a high degree of customer satisfaction and meeting customer&rsquo;s SLA expectations for projects. This role requires a highly-motivated individual with the ability to deal with ambiguous requests, manage on-going deployment schedules and handle multiple competing priorities.
 
 
 
 What You&rsquo;ll Do As The Project Coordinator
 
 
 
 Employees employed in the role of Project Coordinator shall be required to apply their independent minds and demonstrate intellectual abilities in their decision-making.
 
 
 The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job description is not intended to be a comprehensive list of the duties and responsibilities of the position, and the duties and responsibilities may change without notice.
 
 
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 Coordination of the deployment processes.
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 Coordinating with multiple internal teams via multiple tools (CRM, FTM, CIM, AX, Kinaxis, ServiceNow)
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 Understand Order Processing with attention to detail including quality checking, releasing and monitoring shipment status
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 Working in a team environment
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 Developing firm understanding of the principles and best practices of inventory management.
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 Managing project tools including nterprise, such as Client dashboards, Smartsheets and MS Excel
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 Drive all deployment requirements through demand planning tools (Kinaxis) including order processing, schedule changes, order changes, and Internal changes.
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 Project management experience is a plus
 
 
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 </ul>
 
 Education/Certification
 
 
 
 What you will bring to the team:
 
 
 Bachelor&rsquo;s degree in IT/Business Administration or any other related field
 
 
 
 Certificates/Licenses, Etc
 
 
 
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 N/A
 
 
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 Required Experience
 
 
 
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 Strong customer service skills
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 Excellent organization skills and process expertise
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 Ability to deal with ambiguity.
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 Excellent verbal and written communication skills
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 Ability to meet aggressive deadlines
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 Analytical with excellent problem-solving skills
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 Very driven, team-oriented and active participant in accomplishing team goals
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 Ability to work with little or no supervision
 
 
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 </ul>
 Zones offers a comprehensive Benefits package
 
 
 
 
 At Zones, we are committed to fostering an inclusive and diverse workplace where every team member is valued and supported. We offer life insurance, optional health insurance, EOBI, and a voluntary pension scheme in line with Company policy. Employees also enjoy additional perks such as Complimentary meals, and access to our in-house gym.
 
 
 We take pride in being an equal opportunity employer and remain dedicated to maintaining a workplace free from discrimination of any kind. If you are passionate about driving innovation in IT, sales, engineering, or operations, Zones provides a dynamic and collaborative environment to help you grow your career.
 
 
 All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, or pregnancy.
 
 
 Shift Timings: 7:00 P.M to 4:00 A.M (Pk time)
 
 
</div>

Jacuzzi Group

<div>
 
 Founded in 1956, the Jacuzzi&reg; Brand has grown to become the modern-day Jacuzzi Group-- the premier manufacturer of functional products for the home and outdoor space found in more than 60 countries. Jacuzzi Bath Remodel is the fastest growing business unit of Jacuzzi Group with 13 successful locations launched nationwide in 5 years. Jacuzzi Bath Remodel combines our premium materials, knowledgeable sales team, experienced in-house certified installers and over 60 years of proven excellence to deliver the highest standard of customer satisfaction.
 
 
 
 Jacuzzi Bath Remodel is thrilled to be hiring a
 
 Project Coordinator
 
 in Chino, CA. Are you someone who has experience collaborating closely with customers? Do you possess exceptional skills in multitasking and schedule management? If the answer to these questions is yes, then we would love to speak with you today!
 
 
 
 
 KEY DUTIES AND RESPONSIBILITIES
 
 
 
 Responsibilities for our
 
 Project Coordinator
 
 :
 
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 Coordinate with Sr. Production Manager and Installation Manager to set the install schedule 4 weeks out
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 Assist the Installation Managers and Sales Managers in promptly resolving any holds within a 72-hour timeframe to ensure 45 day order to delivery.
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 Place outbound phone calls to customers in preparation for Installation day, reconfirming installation date
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 Follow up with customers to adjust Installation schedule
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 Responsible for creating project packets for each installation job; updating completion, revenue and missed revenue.
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 Work closely with local Permit Coordinator to ensure all jobs have proper permits and are approved.
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 Partner with Business Administration Manager to track any changes to orders, payments, or project updates
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 Manage local project statuses within Salesforce making proper adjustments as needed.&nbsp;
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 Other duties as assigned.
 
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 </ul>
 
 What we require from our
 
 Project Coordinator:
 
 
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 1-3 years of Project Management experience
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 Experience with Salesforce a plus
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 Experience using multiple software applications at once to complete a task
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 Able to effectively relate and communicate with all levels of employees and clients
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 Must be dependable - must demonstrate thorough follow-up and responsiveness
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 Strong team player
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 Must be able to manage multiple tasks/ priorities and easily adapt to changing situations
 
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 What we offer our
 
 Project Coordinator:
 
 
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 40 hour work week
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 Monday- Friday Schedule
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 Hourly pay of $28.00 per hour + (based on experience)
 
 
 
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 Benefits
 
 
 
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 401(k) with matching
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 Dental insurance
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 Health insurance
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 Health savings account
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 Life insurance
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 Paid time off
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 Vision insurance
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</div>

K Komfort Heating & Cooling

<div><div>HVAC Project Coordinator 
 
Location: This role is based out of our Grafton, WI office. 
Project Coverage: Milwaukee, Madison, and Green Bay metro areas. 
Job Type: Full-Time. 
Industry: HVAC / Mechanical Construction. 
 
About Us 
 
We are a fast-growing HVAC contractor operating throughout Wisconsin, Illinois, Indiana, and Florida, serving multi-family, commercial, K&ndash;12, municipal, hospitality, and other markets. Our company differentiates itself through strong project execution and internal engineering design capabilities, allowing us to successfully deliver design-build and design-assist projects. 
 
With expansion plans across the Midwest and the Southeast, we are building a team of leaders who want to grow with the organization. We value professionals who bring an entrepreneurial mindset, take ownership of their work, and thrive in a dynamic environment. 
 
Position Overview 
 
We are seeking an HVAC Project Coordinator to help manage mechanical construction projects from handoff through closeout. This role is responsible for schedule coordination, cost control, field coordination, and client communication to ensure projects are delivered safely, on time, and on budget. 
 
Responsibilities</div>
<ul><li>Help manage HVAC construction projects from pre-construction handoff through project closeout.</li>
<li>Track and maintain project schedules, material movement, and labor.</li>
<li>Coordinate with internal engineering and design teams on design-build and design-assist projects.</li>
<li>Prepare and receive project permits.</li>
<li>Prepare and manage change orders.</li>
<li>Coordinate field supervision and internal resources to support project execution.</li>
<li>Organize and maintain project folders and operational Software (BuildOps).</li>
<li>Serve as a point of contact for owners, general contractors, architects, and engineers.</li>
<li>Manage submittals, RFIs, as-builts, and closeout documentation.</li>
<li>Support inspections, testing, balancing, and commissioning activities.</li>
</ul>
<div> 
Required Qualifications</div>
<ul><li>1+ year(s) of construction project coordination experience in HVAC, mechanical, or related trades.</li>
<li>Experience managing projects in the $500K&ndash;$5M+ range.</li>
<li>Ability to read and interpret construction drawings, specifications, and contracts.</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to help manage multiple projects simultaneously.</li>
<li>Proficiency with construction management software (Procore, Autodesk Construction Cloud, MS Project, or similar).</li>
<li>Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).</li>
</ul>
<div> 
Preferred Qualifications</div>
<ul><li>Strong understanding of HVAC systems and mechanical construction practices.</li>
<li>Degree in Construction Management, Mechanical Engineering, or related field.</li>
<li>Experience with multi-family, commercial, K&ndash;12, municipal, or hospitality projects is appreciated.</li>
<li>Experience with public-sector and prevailing wage projects is a plus.</li>
<li>Design-build or design-assist experience is appreciated.</li>
<li>PMP, LEED, or similar certifications is a plus.</li>
</ul>
<div> 
Travel &amp; Work Environment</div>
<ul><li>Based out of our Grafton, WI office.</li>
<li>Supports projects in the Milwaukee, Madison, and Green Bay metro areas.</li>
<li>Regular visits to active construction sites.</li>
</ul>
<div> 
Compensation &amp; Benefits</div>
<ul><li>Competitive salary based on experience.</li>
<li>Health, dental, and vision insurance.</li>
<li>Employer covered life/AD&amp;D insurance.</li>
<li>401(k) with company match.</li>
<li>Paid time off and paid holidays.</li>
<li>Growth-oriented work culture.</li>
</ul>
<div> 
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an &ldquo;at will&rdquo; relationship.</div></div>

HVAC Project Coordinator

Pacific Working Capital

We are seeking a motivated and highly organised Entry-Level Project Coordinator to join our growing team. This is a fantastic opportunity for a proactive individual looking to build a career in project management within the financial services industry. In this fully remote role, you will be instrumental in supporting our lending projects, ensuring they are executed efficiently from initiation to completion. You will collaborate closely with our Lending Specialists and other departments to help facilitate seamless operations and uphold our commitment to exceptional client service. Responsibilities: * Assist senior team members with the planning and implementation of projects. * Coordinate project schedules, resources, and information to ensure key deadlines are met. * Act as a point of contact for stakeholders, providing regular updates on project status. * Prepare and maintain comprehensive project documentation, plans, and reports. * Help monitor project progress and identify and address any issues that arise. * Organise, attend, and participate in team meetings, taking minutes and tracking action items. * Support the team with various administrative tasks to ensure operational efficiency. Qualifications * Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously. * Strong written and verbal communication skills. * Excellent attention to detail and a methodical approach to work. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar software. * A self-starter with the ability to work independently and responsibly in a remote setting. * A positive attitude and a strong desire to learn and contribute to a collaborative team. * Previous experience in an administrative or coordination role is advantageous but not essential. Benefits * A competitive hourly wage of $20 - $30 USD. * The flexibility and convenience of a fully remote working arrangement. * Valuable training and career development opportunities in a supportive environment. * The chance to be part of a mission-driven company that makes a real difference for small businesses.

Remote Entry-Level Project Coordinator

Job Overview 3M, a globally recognised American multinational conglomerate, is renowned for its spirit of innovation and a portfolio of over 60,000 products spanning the industrial, safety, and consumer markets. Since our founding in 1902, we have been at the forefront of material science, creating iconic household brands like Post-it Notes, Scotch Tape, and Nexcare. We are driven by our four core business groups—Safety &amp; Industrial, Transportation &amp; Electronics, and Consumer—to deliver solutions that improve lives daily. We are currently seeking a highly organised and proactive Project Coordinator to join our dynamic team in Richardson, Texas, United States. This is a Full-Time position ideal for an individual who thrives in a fast-paced environment and is passionate about supporting the successful delivery of complex projects. The successful candidate will play a crucial role in ensuring our projects are executed efficiently, on time, and within budget, contributing directly to 3M's legacy of innovation. Responsibilities  <ul><li>Support Project Managers in the development and execution of project plans, schedules, and budgets.</li><li>Coordinate project activities, resources, and information to ensure seamless workflow and communication among team members.</li><li>Act as a central point of contact for all project stakeholders, facilitating effective communication and resolving queries.</li><li>Monitor and track project progress, identifying and escalating any potential issues or delays to the Project Manager.</li><li>Prepare and maintain comprehensive project documentation, including reports, presentations, and meeting minutes.</li><li>Schedule and organize project meetings, ensuring all participants are well-informed and prepared.</li><li>Assist in managing project-related administrative tasks, such as procurement and resource allocation.</li><li>Ensure all project deliverables meet the required quality standards and adhere to company guidelines.</li></ul>Qualifications  <ul><li>Proven experience as a Project Coordinator or in a similar administrative role within a project-based environment.</li><li>Exceptional organisational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously.</li><li>Strong interpersonal and communication skills, both written and verbal.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software (e.g., MS Project, Jira, or similar).</li><li>A proactive approach to problem-solving and the ability to work effectively both independently and as part of a collaborative team.</li><li>A degree in Business Administration, Project Management, or a related field is desirable but not essential.</li><li>Experience working within a manufacturing, industrial, or technology-focused organization would be advantageous.</li></ul> Benefits  <ul><li>A competitive salary range of $45.00 - $75.00 USD per hour, commensurate with experience.</li><li>A comprehensive benefits package, including health, dental, and vision insurance.</li><li>Generous pension scheme and retirement savings plans.</li><li>Opportunities for professional growth, training, and career advancement within a global organization.</li><li>Access to employee wellness programs and resources.</li><li>A collaborative, inclusive, and innovative company culture that values curiosity and new ideas.</li></ul>

Woodlake Construction Management

<div>
 
 The ideal candidate will be responsible for documents, billing, and communications associated with past and current commercial construction projects. The coordinator will work with Project Managers &amp; Superintendents to insure projects stay on schedule and compliant with company culture. With self motivation, organization and prioritization skills, this candidate will organize the necessary dosuments to ensure project success.&nbsp;
 
 
 &nbsp;
 
 
 
 Responsibilities
 
 
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 Coordinate payment of inner office invoices and payment
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 Verify invoices have appropriate approval from ownership
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 Manage day to day office operations and office supply procurement
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 Maintain regular communication with Project Management Team to insure expedited documents to clients.
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 Provide accounts receivable support (occasional bank deposits)
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 Maintain vendors &amp; sub-contractor relationships by expediting issues to Project Managers &amp; Ownership.
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 Manage the entry of Vendor &amp; Sub-contractor insurance documents.
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 Manage Vendor &amp; Sub-contractor current W-9 documents
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 Maintain office commodities and manage repairs by subcontractors on Woodlake owned facilities
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 Structure and maintain submittal logs and closeout packages
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 Qualifications
 
 
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 Excellent verbal and written communication skills, problem solving skills, and attention to detail
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 Ability to prioritize and multi-task
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 Expertise in Microsoft Office Suite
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 Well spoken and astute in email communication
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 Experience with RedTeam or Procore is a plus
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 Certified Notary is a plus
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 2 years or more experience in project coordination
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 General knowledge of construction accounting concepts and practices
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 Capable of working independently
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 Ability to set and achieve goals for each project
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 Ability to complete assigned tasks accurately, timely and consistently
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 Ability to meet deadlines timely, accurately, and consistently
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 Salary Range $65,000 - $85,000 to start
 
</div>

Commercial Project Coordinator

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