client project coordinator

XAutonomous L.L.C

XAutonomous is looking for a Project Coordinator to join our team. The ideal candidate will play a key role in ensuring smooth project execution by coordinating between cross-functional internal teams and supporting daily project activities. This role involves maintaining clear communication, tracking progress, and ensuring that all team members remain aligned with project goals, timelines, and deliverables.Responsibilities:<ul><li>Serve as the primary point of contact for project-related coordination.</li><li>Facilitate regular meetings and updates with project teams and clients</li><li>Communicate project status, milestones, and deliverables effectively to all stakeholders.</li><li>Coordinate project activities, resources, and schedules to ensure timely completion.</li><li>Identify and address communication gaps or issues that may arise during the project lifecycle.</li><li>Collaborate with cross-functional teams to resolve conflicts and mitigate risks.</li><li>Document and maintain project communication plans, reports, and documentation.</li><li>Provide timely and accurate responses to client inquiries and requests.</li><li>Monitor project progress and performance against established metrics and goals.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Technology, or a related field.</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Ability to work effectively in a team and independently</li><li>Experience with project management methodologies</li><li>Knowledge of IT solutions and technologies</li><li>Experience in client relationship management</li><li>Previous experience with client-facing roles or US-based customer service.</li></ul>Experience: 02&ndash;04 years Location: Bahria Town, Karachi Office Timings: 9:00 am &ndash; 6:00 pm - onsiteApply Now: careers@xautonomous.net Kindly mention the position &lsquo;Project Coordinator&rsquo; in the subject line.Transportation is provided for the following locations: Ayesha Manzil, 5 Star Chowrangi, Sakhi Hassan, Nagan, Shafeeq More, Model Colony, Malir Halt, Rafah-e-Aam Society, Colony Gate, Malir Cantt (Checkpost 5/6).&#9981;&#65039;For locations near Bahria Town karachi where our vans don&rsquo;t reach, we also offer fuel adjustment!Job Type: Full-timeApplication Question(s):<ul><li>Please mention your full address with the specified sector or block and the nearest landmark to your location.</li></ul>Experience:<ul><li>Project Coordinator: 2 years (Required)</li></ul>Work Location: In person

Project Coordinator

Blueberry Event Management

Project Coordinator (Temporary &ndash; 2 Months)Location: UAE Salary: AED 8,000 / month Start Date: ImmediateAbout the RoleWe are looking for a highly organized and proactive Project Coordinator to join our team on a temporary 2-month contract. The ideal candidate must have experience in exhibition stand projects and excellent client management skills. You will play a key role in coordinating project activities, communicating with clients and suppliers, and ensuring smooth project delivery.Responsibilities<ul><li>Support the end-to-end management of exhibition stand projects.</li><li>Coordinate with clients, internal teams, and suppliers.</li><li>Prepare timelines, follow-up schedules, and task updates.</li><li>Assist in stand design coordination, logistics, and on-site requirements.</li><li>Track project progress and ensure deadlines are met.</li><li>Maintain accurate project documentation and communication.</li></ul>Requirements<ul><li>Minimum 1&ndash;2 years&rsquo; experience in exhibition stands / events / fit-out (mandatory).</li><li>Strong client communication and coordination skills.</li><li>Able to organise, prioritise and meet tight deadlines.</li><li>Proficient in basic project management tools &amp; Microsoft Office.</li><li>Available to start immediately.</li><li>Must be based in UAE.</li></ul>Contract Details<ul><li>Temporary role: 2 months</li><li>Salary: AED 8,000/month</li><li>Full-time role (office-based)</li><li>Immediate joining required</li></ul>Job Types: Full-time, Temporary Contract length: 2 monthsPay: AED7,000.00 - AED10,000.00 per month

Kaleidoscope Studio

<div>
 
 
 🚨 We&rsquo;re Hiring! | Project Coordinator &ndash; Interior Fit-Out (Hybrid Role)
 
 
 
 
 
 
 📍 Dubai, UAE | 🏢 Kaleidoscope Studio Technical Services LLC | 🕓 Full-Time
 
 
 
 
 
 
 Kaleidoscope Studio is looking for a
 
 Project Coordinator
 
 to join our growing fit-out team.
 
 
 This is a
 
 hybrid position (Site + Office)
 
 where you&rsquo;ll manage execution, suppliers, permits, drawings, and client coordination &mdash; a key role with real ownership.
 
 
 
 
 
 If you are detail-driven, organized, and experienced in interior fit-out, we&rsquo;d love to hear from you.
 
 
 
 
 
 
 
 
 
 
 
 🔹 Role Responsibilities
 
 
 
 
 <ul>
 <li>
 Coordinate and supervise daily
 
 site activities
 
 and subcontractors
 </li>
 <li>
 Manage
 
 authority permits
 
 and project documentation
 </li>
 <li>
 Prepare
 
 supplier inquiries
 
 , compare quotations, and process material orders
 </li>
 <li>
 Coordinate
 
 drawings, details, and clarifications
 
 for the site team
 </li>
 <li>
 Follow up on deliveries, timelines, and project progress
 </li>
 <li>
 Support in preparing
 
 client quotes and BOQs
 
 </li>
 <li>
 Act as a link between
 
 design, procurement, and site teams
 
 </li>
 <li>
 Maintain the highest level of
 
 quality and detail
 
 across all works
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 🔹 Requirements
 
 
 
 
 <ul>
 <li>
 
 5+ years UAE experience
 
 in interior fit-out or architectural finishing
 </li>
 <li>
 Strong understanding of
 
 drawings, materials, detailing, and permits
 
 </li>
 <li>
 Excellent
 
 communication, coordination, and reporting skills
 
 </li>
 <li>
 Ability to balance
 
 office + site responsibilities
 
 </li>
 <li>
 Diploma/Degree in Civil/Architectural Engineering
 </li>
 <li>
 UAE driving license preferred
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 💼 What We Offer
 
 
 
 
 <ul>
 <li>
 Work on
 
 premium residential &amp; commercial interiors
 
 </li>
 <li>
 Small, dynamic team with autonomy and growth
 </li>
 <li>
 Professional, detail-focused work culture
 </li>
 <li>
 Competitive salary based on experience
 </li>
 </ul>
 
 
 
 
 
 
 
 📩
 
 To Apply:
 
 
 
 Send your CV to:
 
 info@kaleidoscopestudio.ae
 
 
 
 
 Subject Line:
 
 
 Application &ndash; Project Coordinator &ndash; Fit-Out
 
 
</div>

Bayantech

<div>
 
 Company Description:
 
 
 
 Bayantech is a leading professional language service provider, offering certified, high-quality, smart translation and localization solutions in more than 260 languages. We specialize in delivering tailored language services to meet the global needs of businesses, ensuring accuracy, cultural relevance, and efficiency across all markets.
 
 
 
 Job Overview:
 
 
 
 We seek a highly organized and detail-oriented Project Coordinator to join our team. The ideal candidate will have experience in localization, excellent communication skills, and the ability to manage multiple projects simultaneously. As a Project Coordinator, you will work closely with clients, vendors, and internal teams to ensure the timely and efficient completion of localization projects.
 
 
 
 Key Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Receive and analyze client projects, jobs, and quotations to understand their requirements.
 </li>
 <li>
 Develop comprehensive project plans and workflows, managing time, budget, resources, and quality control.
 </li>
 <li>
 Create and manage localization project budgets, perform cost tracking analysis, and ensure the timely issuance of purchase orders, invoices, and work reports.
 </li>
 <li>
 Identify and solve localization issues or disagreements, whether related to systems or products and implement corrective and preventative actions.
 </li>
 <li>
 Present regular reports to clients, corporate offices, and peers on project progress, forecast work status and escalate issues as needed.
 </li>
 <li>
 Actively participate in corporate management meetings, providing valuable data and project information.
 </li>
 <li>
 Continuously expand knowledge of localization trends and news through active participation in relevant training opportunities.
 
 
 
 </li>
 </ul>
 
 Skills &amp; Qualifications:
 
 
 
 <ul>
 <li>
 1-3 years of experience in project coordination (preferred in Localization).
 </li>
 <li>
 Excellent verbal and written communication skills in English.
 </li>
 <li>
 Strong presentation and communication skills with the ability to clearly explain the localization life-cycle to clients.
 </li>
 <li>
 Exceptional organizational and leadership abilities.
 </li>
 <li>
 Proven experience in project planning, resource management, and risk management.
 </li>
 <li>
 Strong problem-solving capabilities.
 </li>
 <li>
 Quality and detail-oriented, with the ability to manage multiple priorities.
 </li>
 <li>
 Strong team player in a multi-language and multi-cultural environment.
 
 </li>
 </ul>
</div>

Localization Project Coordinator (Hybrid)

BayanTech

<div>Company Description: 
Bayantech is a leading professional language service provider, offering certified, high-quality, smart translation and localization solutions in more than 260 languages. We specialize in delivering tailored language services to meet the global needs of businesses, ensuring accuracy, cultural relevance, and efficiency across all markets.
Job Overview: 
We seek a highly organized and detail-oriented Project Coordinator to join our team. The ideal candidate will have experience in localization, excellent communication skills, and the ability to manage multiple projects simultaneously. As a Project Coordinator, you will work closely with clients, vendors, and internal teams to ensure the timely and efficient completion of localization projects.
Key Duties &amp; Responsibilities:<ul><li>
Receive and analyze client projects, jobs, and quotations to understand their requirements.</li><li>
Develop comprehensive project plans and workflows, managing time, budget, resources, and quality control.</li><li>
Create and manage localization project budgets, perform cost tracking analysis, and ensure the timely issuance of purchase orders, invoices, and work reports.</li><li>
Identify and solve localization issues or disagreements, whether related to systems or products and implement corrective and preventative actions.</li><li>
Present regular reports to clients, corporate offices, and peers on project progress, forecast work status and escalate issues as needed.</li><li>
Actively participate in corporate management meetings, providing valuable data and project information.</li><li>
Continuously expand knowledge of localization trends and news through active participation in relevant training opportunities.</li></ul>
Skills &amp; Qualifications:<ul><li>
1-3 years of experience in project coordination (preferred in Localization).</li><li>
Excellent verbal and written communication skills in English.</li><li>
Strong presentation and communication skills with the ability to clearly explain the localization life-cycle to clients.</li><li>
Exceptional organizational and leadership abilities.</li><li>
Proven experience in project planning, resource management, and risk management.</li><li>
Strong problem-solving capabilities.</li><li>
Quality and detail-oriented, with the ability to manage multiple priorities.</li><li>
Strong team player in a multi-language and multi-cultural environment.</li></ul></div>

Wefit Interiors

Job Title: Project Coordinator (Civil Engineer)Department: Projects / Construction Location: Nagercoil Experience: 5 Years Qualification: B.E / B.Tech / Diploma in Civil EngineeringJob Summary:We are seeking a proactive and organized Project Coordinator (Civil Engineer) to manage project coordination, manpower handling, online portal updates, and project documentation. The candidate will be responsible for tracking manpower utilization, project revenue, and ensuring smooth communication between site teams and management.Key Responsibilities:<ul><li>Coordinate and monitor daily project activities at site and office level.</li><li>Handle and supervise site employees, supervisors, and subcontractors.</li><li>Maintain manpower records and answer queries related to:</li><li>Manpower deployment per project</li><li>Productivity and utilization</li><li>Attendance and labor reporting</li><li>Track and report revenue generated from allocated projects and compare with manpower and cost.</li><li>Prepare and submit:</li><li>Daily Progress Reports (DPR)</li><li>Weekly and Monthly Project Reports</li><li>Manage and update all project details on the company&rsquo;s online portal.</li><li>Upload project documents such as:</li><li>Drawings</li><li>BOQs</li><li>Invoices</li><li>Work completion reports</li><li>Compliance documents</li><li>Coordinate between site engineers, vendors, contractors, and management.</li><li>Ensure proper documentation for billing and client approvals.</li><li>Support project planning, scheduling, and tracking as per timelines.</li><li>Assist in audits and management reviews related to project performance.</li></ul>Required Skills &amp; Competencies:<ul><li>Strong knowledge of civil construction practices.</li><li>Excellent coordination and team-handling skills.</li><li>Good understanding of manpower planning and productivity tracking.</li><li>Ability to analyze project revenue vs. manpower and cost.</li><li>Proficient in MS Office (Excel, Word) and online project portals.</li><li>Strong documentation and reporting skills.</li><li>Good communication and follow-up skills.</li><li>Ability to multitask and work under pressure.</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;25,000.00 per monthWork Location: In person

Project Co-ordinator

Oxiliry

<div>
 BlinkSigns is a print and signage service company serving Fortune 500 businesses and enterprises of all sizes. Our team of experts offers unparalleled service and support to meet creative, innovative, and high-standard signage needs. We are Better Business Bureau accredited and affiliated with Midwest Sign Association, The International Sign Association, and the United States Sign Council. We are looking for a highly skilled and detail-oriented Project Coordinator with expertise in Excel sheets, cost estimation, and procurement. This role will involve overseeing the entire production process, managing project timelines, creating and managing Purchase Orders (POs), issuing vendor and client invoices, and ensuring the timely and accurate completion of tasks and financial documentation. The ideal candidate will have strong organizational and communication skills, along with an ability to maintain efficient project workflows.
 
 
 Key Responsibilities:
 
 
 1. Project Coordination:
 
 &cir; Oversee and track project timelines, deliverables, and milestones.
 
 &cir; Coordinate between clients, vendors, and internal teams to ensure that projects are completed on time and within budget.
 
 &cir; Organize and schedule meetings, prepare project agendas, and ensure follow-up on action items.
 
 &cir; Maintain project documentation and ensure all communications are accurate and up to date.
 
 &cir; Ensure effective communication and resolution of any project-related issues or changes.
 
 &cir; Supervise the daily production process and ensure adherence to production schedules.
 
 &cir; Work closely with the production team to monitor progress and ensure quality standards are maintained.
 
 &cir; Identify production challenges and work on process improvements.
 
 &cir; Manage inventory, procurement of materials, and ensure timely availability of resources to avoid delays.
 
 &cir; Collaborate with the team to optimize the production workflow and meet project deadlines.
 
 &cir; Prepare detailed cost estimates for projects, including labor, materials, overheads, and other necessary expenses.
 
 &cir; Work with clients to understand their requirements and provide accurate project cost projections.
 
 &cir; Analyze client specifications, review historical data, and consult with vendors to gather pricing information.
 
 &cir; Review estimates periodically and adjust for scope changes or unforeseen circumstances.
 
 &cir; Present cost estimates to clients and senior management for approval and make necessary revisions.
 
 &cir; Create and issue Purchase Orders (POs) for required materials, equipment, and services, ensuring timely procurement.
 
 &cir; Ensure that all POs are aligned with project requirements, specifications, and budgets.
 
 &cir; Monitor the status of POs to ensure that vendors deliver materials on time and in the correct quantity.
 
 &cir; Work with finance to ensure that POs are accurately tracked and recorded.
 
 &cir; Issue vendor invoices based on POs and received goods/services.
 
 &cir; Ensure timely generation of client invoices reflecting services rendered, project milestones, materials provided, and labor costs.
 
 &cir; Track outstanding invoices and follow up with clients and vendors for timely payment.
 
 &cir; Collaborate with the finance team to ensure that all invoices are accurate and payments are processed promptly.
 
 &cir; Maintain an organized record of all vendor and client invoices and ensure compliance with project budgets.
 
 
 2. Excel Sheets and Data Analysis:
 
 &cir; Create and maintain detailed Excel sheets for tracking project progress, budgets, production schedules, and procurement.
 
 &cir; Use advanced Excel functions such as pivot tables, VLOOKUP, macros, etc., to analyze project data and generate performance reports.
 
 &cir; Create and update spreadsheets for POs, vendor/client invoices, and cost tracking to maintain a clear financial overview of each project.
 
 &cir; Develop and maintain KPIs, forecasts, and performance reports using Excel to support project management and decision-making.
 
 
 3. Reporting and Documentation:
 
 &cir; Provide regular updates to senior management on the status of projects, production timelines, and financials.
 
 &cir; Prepare reports related to production schedules, invoices, cost estimations, and financial performance for internal and client review.
 
 &cir; Maintain accurate records of all project-related documents, including estimates, POs, and invoices.
 
 
 4. Team Collaboration and Support:
 
 &cir; Support cross-functional teams by providing guidance on project timelines and resource management.
 
 &cir; Mentor team members on best practices related to production, estimation, invoicing, and Excel-based reporting.
 
 &cir; Collaborate with the finance department to ensure the smooth flow of financial documentation.
 
 
 
 Requirements
 
 
 ● Bachelor&rsquo;s degree in Business Administration, Project Management, Engineering, or a related field.
 
 ● 3-5 years of experience in project coordination, cost estimation, and invoice management.
 
 ● Proficiency in Microsoft Excel and other relevant software tools (e.g., project management software).
 
 
 Key Skills and Qualifications:
 
 ● Proven experience as a Project Coordinator or a similar role.
 
 ● Strong expertise in Excel (advanced functions such as pivot tables, VLOOKUP, macros, etc.) for data analysis, reporting, and project tracking.
 
 ● Proficient in cost estimation and preparing detailed project estimates for materials, labor, and overheads.
 
 ● Ability to create and manage Purchase Orders (POs) and vendor/client invoices.
 
 ● Strong project management skills with the ability to handle multiple tasks and deadlines.
 
 ● Excellent communication skills and the ability to coordinate with clients, vendors, and internal teams.
 
 ● Strong attention to detail and problem-solving ability.
 
 ● Knowledge of production processes, supply chain management, and procurement systems.
 
 ● Ability to track and manage project finances, budgets, and timelines efficiently.
 
 
 
</div>

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