client project coordinator

Octacer

About OctacerAt Octacer, we specialize in delivering high-quality software solutions by combining innovation, strategy, and technical expertise. We are looking for a dedicated Project Coordinator who will serve as the bridge between our business and technical teams. This role is vital in ensuring smooth communication, timely project execution, and alignment of client requirements with development outcomes.About the RoleAs a Project Coordinator, you will support ongoing software development projects by managing communication across sales, management, and development teams. You will oversee proposal preparation, track updates from sales, and ensure developers have the necessary inputs to deliver high-quality solutions. The ideal candidate will be proactive, detail-oriented, and comfortable working in a dynamic environment.Key ResponsibilitiesProposal &amp; Portfolio Preparation<ul><li>Draft and prepare project proposals, portfolios, and related documentation immediately after client meetings.</li><li>Collaborate with sales and technical teams to ensure accuracy and alignment with client requirements.</li><li>Client Coordination</li><li>Work closely with the team to track leads, proposals, and opportunities.</li><li>Provide management with timely updates on client discussions and proposals.</li><li>Ensure smooth and accurate handover of project details to the development team.</li></ul>Software Development Team Coordination<ul><li>Act as a communication link between developers and management.</li><li>Monitor ongoing projects to ensure deliverables align with agreed scope and timelines.</li><li>Document meeting notes, requirements, and action items for the team.</li></ul>Monitoring &amp; Reporting<ul><li>Proactively identify risks, delays, or dependencies and escalate to management.</li><li>Provide regular status reports and dashboards to management.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Computer Science, IT, Business, or related field.</li><li>Experience as a Project Coordinator, Business Analyst, or similar role in the IT/software industry.</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills to manage technical and non-technical stakeholders.</li><li>Proficiency in project management and collaboration tools (Jira etc.).</li><li>Detail-oriented, proactive, and comfortable working in a fast-paced environment.</li></ul>Why Join Octacer?<ul><li>Opportunity to contribute to diverse software projects with direct client and developer interaction.</li><li>Play a critical role as the connector between business and technology teams.</li><li>Be part of a growth-oriented company that values learning, innovation, and professional development.</li></ul>Job Types: Full-time, Contract, Internship Contract length: 3 monthsPay: From Rs30,000.00 per monthWork Location: In person

Project Coordinator

Cosmetica Medical Equipment Trading

Project CoordinatorLocation: DubaiReports to:Project Manager / Senior ConsultantLanguage : Arabic &amp; EnglishLabor contract to be providedOverviewWe are seeking a highly organized and proactive Project Coordinator to support our consultancy team in delivering strategic projects to clients across various sectors. The Project Coordinator will be responsible for ensuring smooth project operations, maintaining timelines, coordinating resources, and providing administrative and analytical support to consultants and project managers.Key ResponsibilitiesProject Support &amp; CoordinationAssist Project Managers in planning, executing, and monitoring consulting projects.Develop and maintain project documentation, including project plans, status reports, meeting minutes, and risk logs.Track project deliverables and deadlines, ensuring alignment with client expectations.Client &amp; Stakeholder CommunicationAct as a key point of contact for clients on project updates and scheduling.Support in preparing client presentations, proposals, and progress reports.Coordinate meetings, workshops, and stakeholder sessions.Resource &amp; Logistics Management* Schedule project activities, assign tasks, and follow up with internal team members.* Manage project calendars, logistics, and communication channels.* Assist in budget tracking, invoicing, and procurement requests.Quality &amp; Compliance* Ensure that project processes comply with internal standards and methodologies.* Support in implementing quality assurance and risk management practices.* Maintain accurate and updated records for audits and project reviews.Qualifications &amp; Skills* Bachelor&rsquo;s degree in Business Administration, Management, or related field.* 2&ndash;4 years of experience in project coordination, preferably within a consultancy or professional services firm.* Strong organizational and time-management skills, with the ability to manage multiple priorities.* Excellent written and verbal communication skills.* Proficiency in MS Office Suite, project management tools (e.g., MS Project, Asana, Trello), and documentation systems.* Ability to work effectively in a fast-paced, client-focused environment.* Analytical mindset with attention to detail.Preferred* Certification in project management (PMP ) is a plus.* Experience coordinating projects across different sectors (healthcare, finance, technology, government, etc.).Personal Attributes* Proactive, resourceful, and solution-oriented.* Collaborative team player with a positive attitude.* Able to handle pressure and adapt to changing project requirements.Job Type: Full-timePay: AED6,000.00 - AED10,000.00 per monthLanguage:<ul><li>Arabic &amp; English (Required)</li></ul>

RAY ARCHITECTS

Job Title: Project CoordinatorRole SummaryThe Project Coordinator will serve as the Single Point of Contact (SPOC) between the client and internal teams at RAY Architects, ensuring seamless coordination of design, quality, time, and cost across all project stages. This role demands proactive communication, meticulous planning, and a strong sense of ownership to deliver a high-end client experience in line with RAY&rsquo;s premium design standards.Location: Madurai &amp; CoimbatoreKey ResponsibilitiesClient Interface &amp; Communication<ul><li>Act as the primary liaison between clients and the internal design, engineering, and execution teams.</li><li>Conduct regular project meetings, updates, and presentations to keep clients informed and engaged.</li><li>Document all discussions, decisions, and approvals for accountability and clarity.</li></ul>Design Coordination<ul><li>Coordinate between architectural, structural, MEP, interior, and landscape design teams to ensure seamless integration.</li><li>Track design progress and ensure timely delivery of drawings and details to site.</li><li>Facilitate design approvals and manage revisions as per client inputs and site conditions.</li></ul>Project Planning &amp; Scheduling<ul><li>Prepare and monitor project schedules, milestones, and deliverables.</li><li>Coordinate with site engineers and vendors to ensure timelines are met.</li><li>Highlight delays or risks proactively and assist in corrective actions.</li></ul>Quality &amp; Execution Oversight<ul><li>Ensure design intent is maintained during execution by coordinating between site and design teams.</li><li>Conduct periodic site inspections with the design and QA teams.</li><li>Track and ensure adherence to material specifications and workmanship standards.</li></ul>Cost &amp; Documentation<ul><li>Support the estimation and procurement teams with quantity checks, BOQ validation, and vendor coordination.</li><li>Track project budgets, change orders, and variations with cost implications.</li><li>Ensure proper documentation of approvals, drawings, and site progress.</li></ul>Reporting &amp; Coordination<ul><li>Generate weekly project status reports (design, cost, progress) for internal and client review.</li><li>Coordinate with consultants, vendors, and contractors for smooth execution.</li><li>Ensure alignment of all project stakeholders with RAY&rsquo;s project goals and standards.</li></ul>Key Skills &amp; Competencies<ul><li>Excellent communication and interpersonal skills.</li><li>Strong coordination and multitasking abilities.</li><li>Proficiency in MS Excel, MS Project, AutoCAD (basic), and other project tracking tools.</li><li>Understanding of architectural and interior design processes.</li><li>Time management and problem-solving aptitude.</li><li>Client service mindset and attention to detail.</li><li>Ability to manage demanding clients with poise and diplomacy.</li><li>Professional, confident, and articulate.</li><li>High ownership and accountability.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or Diploma in Architecture / Civil Engineering / Interior Design / Project Management.</li><li>3&ndash;7 years of experience in design coordination or project management within an architectural or design-build environment.</li><li>Experience in luxury residential or turnkey interior projects preferred.</li></ul>Job Types: Full-time, PermanentPay: &#8377;300,000.00 - &#8377;500,000.00 per yearBenefits:<ul><li>Cell phone reimbursement</li><li>Health insurance</li><li>Paid sick time</li></ul>Work Location: In person

VIrtesys LLP

Position: Project Coordinator- (work order and client coordinator)Reports to: Project ManagerLocation: On-SiteDescription:Facility Coordinator manages project tasks such as executing work orders (communication with vendors and clients), photo reviews, creating photo workbooks, and data entry for a company based in the US. This is an on-site position, Not hybrid or Remote.Key Responsibilities<ul><li>Ensure quality assurance for work orders.</li><li>Manage high-volume email communications efficiently.</li><li>Dispatch and coordinate vendor partners to meet schedules.</li><li>Handle service requests from start to completion, meeting KPIs.</li><li>Source and onboard vendor partners.</li><li>Maintain accurate data and documentation.</li><li>Handle heavy phone and email traffic with customers and service providers.</li><li>Communicate effectively via multiple channels and CMMS systems.</li><li>Prioritise overlapping tasks in a fast-paced environment.</li><li>Work independently to resolve issues and meet team goals.</li><li>Assist in preparing key project documents in line with the Project Execution Manual</li><li>Schedule project meetings, prepare agendas, and document minutes of meetings</li><li>Track and monitor timely completion of project tasks and milestones.</li><li>Coordinate shipment of materials to designated project sites</li><li>Maintain and update project documentation, ensuring revisions are shared.</li><li>Monitor subcontractors and employees at job sites to ensure compliance with project standards</li><li>Conduct precalls and quality control (QC) calls as required</li><li>Perform additional project-related duties as assigned by management.</li></ul>Qualifications and requirment:<ul><li>Must be graduated from a reputable Institute</li><li>Excellent English communication skills.</li><li>Strong time management and multitasking abilities.</li><li>Fast response time and ability to work efficiently.</li><li>Proficiency in Microsoft Office and relevant software.</li></ul>Please note: This will be On-site Night shift (6 pm to 3 am and During Daylight Saving shift will be 7pm to 4 am)Location: KarachiHow to ApplyClick Apply or WhatsApp: 0301-3528439-0326-8086249If you&rsquo;re ready to take your career to the next level, please share/message your resume mentioning the position and your years of experience with current salary and expected salary.Join us and be a part of our journey to success!Job Type: Full-timeApplication Question(s):<ul><li>Have you worked for an international client? For how long?</li></ul>Language:<ul><li>are you fluent in English (American or Neutral accent) (Required)</li></ul>Work Location: In person

Project Coordinator (Work Order Execution & Client Coordination)

Maestro Constructions

Job Title: Project Coordinator &ndash; ConstructionLocation: Dubai, UAEAbout Us: We are a well-established construction company committed to delivering projects that meet the highest standards of quality, safety, and efficiency. We are seeking a proactive and detail-oriented Project Coordinator to support our project management team and ensure smooth execution of construction activities from initiation to completion.Key Responsibilities:<ul><li>Coordinate project management activities, resources, equipment, and information to support successful delivery.</li><li>Provide engineering and technical support for projects at various stages of construction.</li><li>Liaise with clients to identify project requirements, scope, and objectives.</li><li>Assist in preparing prequalification documents, bid packages, proposal specifications, and drawings.</li><li>Prepare RFQs and obtain quotations from suppliers and agents; issue purchase orders accordingly.</li><li>Manage IFB, RFP, and RFI processes for construction projects, services, and supplies.</li><li>Liaise with suppliers and ensure timely delivery of materials while maintaining approved supplier records.</li><li>Prepare presentation materials and project status reports for internal and external meetings.</li><li>Update construction schedules, track progress, and inspect material deliveries.</li><li>Monitor project performance and address issues as they arise.</li><li>Act as the central point of contact and communicate project status to stakeholders.</li><li>Maintain comprehensive project documentation, plans, method statements, HSE, and quality records.</li><li>Assist Project Managers/Engineers in developing and maintaining project schedules.</li><li>Receive, review, and track submittals, RFIs, and change orders.</li><li>Prepare monthly project status reports for management and clients.</li><li>Organize and participate in stakeholder meetings, ensuring follow-up on action items.</li><li>Support project handover activities and ensure proper documentation.</li></ul>Qualifications &amp; Skills:<ul><li>Bachelor&rsquo;s Degree in Civil Engineering, Construction Management, or a related field.</li><li>Previous experience as a Project Coordinator in the construction industry (UAE experience preferred).</li><li>Strong knowledge of construction processes, project documentation, and procurement.</li><li>Excellent organizational and multitasking skills with attention to detail.</li><li>Strong communication and interpersonal skills for client and supplier coordination.</li><li>Proficiency in MS Office and project management software.</li><li>Familiarity with HSE standards and quality management procedures.</li></ul>What We Offer:<ul><li>Competitive salary package.</li><li>Professional development and career growth opportunities.</li><li>Collaborative and supportive work environment.</li></ul>Job Type: Full-timeExperience:<ul><li>Construction Field: 3 years (Required)</li></ul>

Power Zone Electronics

Sales Coordinator Company: Besomi Group Location: Dubai &ndash; Abu Hail Job Type: Full-timeAbout Us: Besomi Group is a growing company focused on client project management, sales coordination, and sourcing high-quality products. We are looking for a motivated Sales Coordinator to support our Unit Manager and ensure smooth operations.Key Responsibilities:<ul><li>Prepare quotations, purchase orders, invoices, and sales reports.</li><li>Maintain customer databases and track orders.</li><li>Coordinate with logistics/warehouse teams for timely deliveries.</li><li>Follow up with clients on quotations, orders, and payments.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, Supply Chain, or related field (preferred).</li><li>1&ndash;3 years of experience in sales coordination</li><li>Strong communication, negotiation, and organizational skills.</li><li>Proficient in MS Office and ERP/CRM systems.</li></ul>Competencies:<ul><li>Customer-focused, proactive, results-oriented.</li><li>Strong problem-solving and teamwork skills.</li></ul>How to Apply: Send your CV to careers @ besomi.com with the subject line: &ldquo;Sales Coordinator &ndash; Q3&rdquo;Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthLanguage:<ul><li>Arabic (Preferred)</li></ul>

Sales Coordinator

Gubloo Technologies Pvt Ltd

Job Title: Project CoordinatorLocation: On-site &ndash; Islamabad, PakistanType: Full-TimeShift: Night Shift (U.S. Time &ndash; 6 PM to 2 AM PKT)About UsGubloo Technologies (Pvt.) Ltd. is a fast-growing technology and staffing solutions company delivering customized business and support services to the U.S.-based clients. We are seeking a detail-oriented and proactive Project Coordinator with strong organizational skills and at least 2 years of professional experience to join our team.About the RoleThe Project Coordinator will play a key role in managing schedules, supporting cross-functional teams, and ensuring smooth project execution.You will assist in task tracking, email management, resource coordination, and timely communication between teams and clients.Key Responsibilities<ul><li>Coordinate and monitor project activities to ensure timely delivery.</li><li>Manage and organize professional email communication with clients and internal teams</li><li>Maintain schedules, calendars, and task lists using Google Calendar and project management tools.</li><li>Track progress and provide regular updates to stakeholders and management.</li><li>Assist in documentation, reporting, and maintaining accurate records in CRM systems.</li><li>Collaborate with internal teams to ensure smooth communication and workflow.</li><li>Support the implementation and monitoring of project plans.</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s degree (Project Management, Business, or related field preferred).</li><li>Minimum 2 years of experience in project coordination or a similar role.</li><li>Proficiency in project management tools such as ClickUp, Asana, Jira, or Trello.</li><li>Strong knowledge of CRM tools, Hubspot, Zoho and Google Workspace (Docs, Sheets, Calendar).</li><li>Excellent English communication skills (written and spoken).</li><li>Strong organizational and multitasking abilities.</li></ul>Preferred Skills<ul><li>Prior experience coordinating projects with international or U.S.-based clients.</li><li>Ability to manage multiple tasks with attention to detail.</li><li>Familiarity with Agile or Scrum methodologies.</li><li>Problem-solving mindset and proactive approach.</li></ul>What We Offer<ul><li>Competitive salary: PKR 60,000 &ndash; 70,000/month.</li><li>Growth opportunities in project and operations management.</li><li>Professional and collaborative work environment.</li><li>Exposure to international clients and projects.</li></ul>How to Apply<ul><li>Send your CV to hr@gublootech.com</li><li>Contact: (+92) 336-052-9929</li><li>HR Manager &ndash; Gubloo Technologies (Pvt.) Ltd.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs70,000.00 per monthApplication Question(s):<ul><li>Do you have at least 2 years of experience in project coordination or a similar role?</li><li>Are you experienced in managing and organizing professional emails (client communication, follow-ups, scheduling)?</li><li>Do you have hands-on experience with Google Workspace (Docs, Sheets, Calendar, Gmail)?</li><li>Have you previously worked with CRM tools to manage and track project activities? (if yes, name the CRM)</li><li>Have you worked with U.S.-based clients or in night shift (6 PM &ndash; 2 AM PKT) before?</li></ul>Work Location: In person

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