client relations coordinator

MTH Landscaping Inc

About the JobMTH Landscaping is a full-service landscape and property maintenance company and we are growing fast. We are looking for a dependable, friendly, and organized Administrative Assistant &amp; Client Relations Coordinator to join our team full-time. If you are a people person who stays on top of the details, learns quickly, and takes pride in doing things right, this could be a great long-term fit.This position reports to our Office Manager and is a ground-floor opportunity with real room to grow. We are not just filling a seat &mdash; we are building a team.What You Will DoClient Communication<ul><li>Answer phones and respond to emails professionally and warmly on behalf of MTH Landscaping</li><li>Manage the Install Sales team inbox and handle client communication on their behalf</li><li>Follow up on sent estimates to get a yes or no from every prospect</li><li>Reach out to clients after project completion to request online reviews</li></ul>Lead Management<ul><li>Enter all new client and lead information into our business management platform (LMN)</li><li>Route maintenance and enhancement leads to the appropriate sales team; route install leads to Install Sales</li><li>Pre-qualify inbound leads and schedule consultations</li><li>Keep all lead records accurate and up to date</li></ul>Billing &amp; Payments<ul><li>Collect and securely store a credit card on file for every residential client at the time of sale</li><li>Assist in processing invoices under the direction of the Office Manager</li></ul>Scheduling &amp; Office Support<ul><li>Coordinate scheduling for contract marketing activities</li><li>Verify timesheets against our timekeeping system and flag any discrepancies</li><li>Maintain a clean office environment; create signs and labels for tools and spaces</li><li>Run errands and make bank deposits as needed</li></ul>What We Are Looking For<ul><li>Friendly, outgoing personality &mdash; clients will interact with you regularly</li><li>Highly organized with strong attention to detail</li><li>Comfortable managing multiple tasks at once without dropping the ball</li><li>Experience with any CRM, scheduling, or project management software</li><li>Quick learner &mdash; we will train you on our specific tools and systems</li><li>Comfortable handling billing and sensitive client payment information</li><li>Valid driver's license (for errands and bank deposits)</li></ul>Bonus If You Have...<ul><li>Background in bookkeeping, invoicing, or accounting support</li><li>Experience in a similar admin or customer-facing role</li><li>Prior work in landscaping, construction, or a trade industry</li><li>Experience in finance, HR, or business operations</li></ul>Compensation &amp; Benefits<ul><li>Starting pay: $16.00/hour (based on experience)</li><li>90-day probationary period with a performance review at the end</li><li>Real opportunity for growth &mdash; MTH Landscaping is actively building new roles over the next 5-10 years</li><li>Supportive team environment with hands-on training</li></ul>Pay: $15.00 - $18.00 per hourBenefits:<ul><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant & Client Relations Coordinator

SYNERGY HomeCare

<div>Job Summary
SYNERGY HomeCare of DeSoto County is hiring a Caregiver Relations Coordinator to support caregiver operations and daily scheduling. This role is ideal for someone who is highly organized, communicates effectively, and can respond quickly to changing needs while ensuring caregivers are supported and client services remain consistent.
This role has a dual focus:<ul><li>
Caregiver coordination and scheduling (primary)</li><li>
Client relations and service coordination (secondary)</li></ul>
The Caregiver Relations Coordinator plays a critical role in ensuring caregivers are properly supported, shifts are filled, and services are delivered without disruption. This role requires someone who remains calm, responsive, and reliable in time-sensitive situations. 
Responsibilities
Caregiver Coordination &amp; Scheduling (Primary)<ul><li>
Coordinate caregiver scheduling and client assignments</li><li>
Manage call-offs, open shifts, and last-minute coverage needs</li><li>
Proactively fill shifts and ensure full schedule coverage</li><li>
Communicate schedules, updates, and changes clearly with caregivers</li><li>
Support caregiver onboarding, coordination, and readiness for assignments</li><li>
Monitor caregiver performance, reliability, and engagement</li><li>
Partner with leadership to maintain a strong, dependable caregiver team</li><li>
Respond to urgent staffing needs with a sense of urgency and accountability</li><li>
Make real-time decisions to resolve scheduling challenges and prevent service gaps</li></ul>
Client Relations &amp; Service Coordination (Secondary)<ul><li>
Support client communication as needed regarding schedules and services</li><li>
Assist with coordinating service updates and schedule adjustments</li><li>
Help ensure continuity of care and appropriate caregiver matching</li><li>
Address basic client concerns and escalate as appropriate</li></ul>
Administrative &amp; Compliance<ul><li>
Maintain accurate caregiver records, files, and documentation</li><li>
Track certifications, training, and compliance requirements</li><li>
Ensure documentation aligns with company policies and state regulations</li><li>
Assist with incident reporting and follow-up related to caregivers</li><li>
Provide regular updates on scheduling, staffing, and key activities</li></ul>
Qualifications<ul><li>
Experience in non-medical home care, healthcare staffing, or patient care required</li><li>
CNA (Certified Nursing Assistant) certification preferred</li><li>
Supervisory skills preferred</li><li>
Experience with caregiver scheduling, staffing, or direct care strongly preferred</li><li>
Strong communication and problem-solving skills</li><li>
Ability to manage multiple priorities in a fast-paced environment</li><li>
Experience with scheduling software (AxisCare or similar) preferred</li><li>
Reliable and responsive, with the ability to manage urgent staffing needs and stay effective under pressure</li></ul>
Job Details<ul><li>
Part-time</li><li>
Evening and weekend on-call phone coverage required on a rotating basis</li></ul> 
About SYNERGY HomeCare
SYNERGY HomeCare provides non-medical, in-home care services that help individuals maintain independence and quality of life. Our team is committed to compassionate care, reliability, and strong relationships with both clients and caregivers. 
Apply Today
If you are dependable, organized, and experienced in home care or caregiver coordination, we encourage you to apply.</div>

Caregiver Relations Coordinator

Courtemanche & Associates

<div></div><div><div><div>Location: Work From Home &ndash; Remote 
Employment Type: Part-Time

About Us

We are an established and growing small consulting business, in the healthcare sector. Our company values professionalism, reliability, and teamwork. We are seeking a dedicated Administrative Coordinator who is looking to build a long-term career and become a trusted member of our organization.

This position offers the opportunity to work directly with a busy leadership team while interacting with team members, customers, and vendors. The right candidate will play a key role in keeping daily operations organized and running smoothly to provide general support to the operation of the business office, client relations, coordination of educational services, and processing of staff expense reports, to support the mission and participate in achieving the vision of the company.

Position Overview

This is a part-time remote role supporting executive-level administrative functions. The Administrative Coordinator will coordinate a variety of operational tasks in a fast-paced but structured environment.

We are looking for someone dependable, highly organized, and responsive during standard business hours.

Key Responsibilities
<ul>
<li>Communicate professionally with staff, customers, and vendors</li>
<li>Prepare documents, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe.</li>
<li>Maintain digital files and records</li>
<li>Track client deliverables and help ensure deadlines are met</li>
<li>Accurately input and collate expense reports for client billing and processing</li>
<li>Coordinate set-up, and attend periodic trade shows in continental U.S.</li>
<li>Provide support for educational programs, including post program survey processing, documentation for the accrediting organization, and organizing and filing the above.</li>
<li>Assist with various administrative and operational tasks as needed</li>
</ul>
Key Roles and Responsibilities:

Client Relations
<ul>
<li>Actively promotes the Company&rsquo;s world class image through positive, helpful interactions with clients via phone, email and in-person contact.</li>
<li>Follow up on client needs.</li>
<li>Ensure new clients receive the predetermined appropriate Company information.</li>
<li>Facilitate coordination and set-up for the Company&rsquo;s vendor booth &amp;/or presentation at periodic industry conferences</li>
</ul>
 Office Support
<ul>
<li>Answer the phone and direct calls appropriately</li>
<li>Support with occasional errands as needed</li>
<li>Handles staff birthday acknowledgements</li>
<li>Office communications</li>
<li>Monitor and direct web email, as appropriate</li>
<li>Assist with equipment maintenance</li>
<li>Order office supplies, business cards and name tags.</li>
<li>Assist with travel arrangements for consulting team and staff, as needed</li>
<li>Facilitate computer-issue resolution for team members, with appropriate sources.</li>
</ul>
 Expense Tracking
<ul>
<li>Track staff &amp; consultant&rsquo;s expenses</li>
<li>Track cancelled flights</li>
</ul>
 Account Management
<ul>
<li>Maintain client account data</li>
<li>Assist with client billing, as needed</li>
<li>Process expenses</li>
<li>Update Client Fulfillment Trackers.</li>
<li>Update data points in CRM and monitor for accuracy
<ul><li>Fulfillment Data updates</li>
<li>Facilitate marketing initiatives</li>
</ul>
</li> </ul>Business Admin Support
&ndash; Assist with data entry

&ndash; AR

&ndash; AP

&ndash; File Maintenance

&ndash; CRM audits for data integrity.
<ul>
<li>Update client records and files in appropriate repositories</li>
<li>Manage electronic technology inventories, including but not limited to, Air cards, Computers, Scanners, warranties</li></ul> 


Education Support
<ul>
<li>Assist with the processing of webinar registrations, conference registrations &amp; publication orders as needed.</li>
<li>Assist with education programs &ndash; Surveys / Certificates / Managing files</li>
<li>Process education certificates for Company sponsored programs</li>
<li>Monitor ANCC documentation completion and management of the records</li>
</ul>
 Consulting support
<ul>
<li>Arrange hotel accommodations for traveling staff</li>
<li>Prepare and update travel logistic forms for traveling staff</li>
<li>Prepare consultant feedback surveys for evaluations</li>
</ul>
 Publications
<ul><li>Fulfill and track client publication orders and subscriptions</li>
<li>Maintain inventory, including printing of in-house editions as needed.</li>
</ul>
Other duties
<ul>
<li>Support Leadership Team as needed</li>
<li>Support Strategic Initiatives and assist with implementation of Strategic Plans</li>
<li>Assist with tradeshows, production of promotional products and project assembly</li>
<li>Support marketing efforts, including but not limited to assisting with collateral assembly and mailing</li>
<li>Work collaboratively w/ colleagues to advance mission, values, vision of Company</li>
</ul>
Other duties, as may become necessary

Qualifications
<ul>
<li>5-11 years prior relevant experience required, with clearly demonstrated strong organizational and time-management skills</li>
<li>Bachelor&rsquo;s degree preferred</li>
<li>Excellent written and verbal communication skills</li>
<li>Professional demeanor and customer-service mindset</li>
<li>Proficiency in Microsoft Office Suite</li>
<li>Proficiency with Quickbooks Enterprise Professional</li>
<li>Comfortable using video conferencing platforms</li>
<li>Ability to multitask and maintain attention to detail and accuracy</li>
<li>Reliable high-speed internet connection</li>
<li>Dedicated, professional home workspace</li>
<li>Knowledge of healthcare industry and terminology is helpful</li>
</ul>
Work Environment &amp; Expectations
<ul>
<li>Remote position</li>
<li>Company-provided computer</li>
<li>Part-time schedule during standard business hours</li>
<li>Must be responsive and accessible throughout the workday</li>
<li>Occasional flexibility required to address time-sensitive matters</li>
<li>Sits, stands, bends, lifts and moves up to 20 pounds intermittently during working hours</li>
<li>Extended periods of computer work</li>
<li>Occasional overnight travel.</li>
</ul>
Growth &amp; Development

High performers may have opportunities to take on expanded responsibilities over time. We value long-term team members and support professional growth within the company.

Compensation &amp; Benefits
<ul>
<li>Competitive compensation based on experience</li>
<li>Benefits available correspond to the percent FTE</li>
<li>Paid time off and holidays (details provided during interview process)</li>
</ul>
If you are organized, dependable, and looking to grow within a stable and collaborative small business environment, we encourage you to apply.

Job Type: Part-time

Pay: $18.00 to $20.00 per hour

Expected hours: 20-25 per week

Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Paid time off</li>
<li>Eligibility for bonus program</li>
</ul>
Application Question(s):
<ul>
<li>Are you located in the greater Charlotte, North Carolina area?</li>
</ul>
Work Location: Hybrid remote in Charlotte NC area.

Respond to: careers@courtemanche-assocs.com</div></div></div>

Part-Time Administrative Coordinator with light bookkeeping (Remote)

Break & Build

(MUST LIVE IN LUZERNE COUNTY OR SURROUNDING AREA)Company OverviewBreak &amp; Build LLC is a premier [Insert Specialty, e.g., Residential Remodeling] firm known for quality craftsmanship and efficient project execution. As we continue to scale our operations, we are seeking a highly organized, proactive Operations Coordinator to manage our remote office functions and serve as a vital link between our field crews and our clientele.The RoleThis is a 100% remote, high-impact position. You will act as the &quot;command center&quot; for the company, ensuring that communication remains seamless and project documentation is meticulous. We are looking for a professional who can maintain our high standards of customer service while decisively managing subcontractor logistics.Key Responsibilities<ul><li>Client Relations &amp; Lead Management: Act as the primary point of contact for all inbound inquiries. Qualify potential projects based on scope, budget, and timeline, and manage the Principal&rsquo;s professional calendar for site consultations.</li><li>Subcontractor Coordination: Manage daily logistics for field crews. This includes confirming job site arrivals, verifying schedules for upcoming phases, and ensuring subcontractors have all necessary project specifications.</li><li>Project Documentation: Maintain digital project files, including the organization of site photography, permit tracking, and contract management.</li><li>Operational Support: Execute follow-up sequences for outstanding proposals, process basic invoicing, and provide daily status updates to the leadership team.</li></ul>Candidate Profile<ul><li>Exceptional Communication: Must possess a professional, authoritative phone presence and the ability to communicate effectively with both high-net-worth clients and field laborers.</li><li>Detail-Oriented: A natural &quot;organizer&quot; who thrives on creating order out of moving parts.</li><li>Technically Proficient: Mastery of Google Workspace (Drive, Calendar, Sheets) and a high comfort level learning construction management software.</li><li>Self-Governing: As a remote professional, you must demonstrate the ability to manage your workflow independently and meet deadlines without constant supervision.</li><li>Industry Interest: While prior construction experience is a plus, a willingness to learn the &quot;language&quot; of the trade is required.</li></ul>Job Types: Full-time, Part-timePay: $15.00 - $25.00 per hourWork Location: Remote

Project Assistant & Office Coordinator (Remote)

Andrews media

Job Title: Project Coordinator/Administrative Assistant (Part-Time, Remote)Location: Madison/HuntsvilleCompany Overview: Andrews MediaAndrews Media is a family-owned and innovative real estate media agency rapidly expanding throughout North Alabama. Our mission is to deliver high-quality photo and video marketing solutions to our clients (realtors), enhancing their reach and driving business growth. We are known for going the extra mile for our clients by providing kind and personable interactions, having reliable, consistent, and quick turnaround times, and being flexible to our clients&rsquo; needs. We believe in cultivating a positive and collaborative work environment.Are you a people person with exceptional organizational skills? Do you thrive in dynamic environments and love making a difference? If so, Andrews Media wants you on our team!About the Role:We are looking for a Client Relations &amp; Project Coordinator to manage our inbox, client calls, project coordination, and streamline communication between clients, photographers, editors, and virtual assistants. This position would also be involved in working with the CEO to create procedures, documentation and further shape this role at the company. This is a primarily remote position, however we need someone based in the Huntsville/Madison area for in-person training, team meetings and of course any team bonding events! This role is perfect for someone who loves interacting with customers, is highly organized, and thrives in a fast-paced environment.Key Responsibilities:Customer Advocacy: Be patient, empathetic, and passionately communicative. Put yourself in the customers&rsquo; shoes and advocate for them when necessary. Solve customer problems and issues confidently, and investigate to resolve complaints.Accountability: Understand, review, and positively impact specific standards set daily. Schedule shoots and confirm appointments with customers.Project Coordination: Monitor and track jobs. Communicate and guide photographers in the field to ensure a quality project. Assist in resolving customer issues.Communication: Handle large amounts of incoming calls/emails/texts. Manage responsive and consistent communication with our team and clients.Problem-Solving: Report any client/photographer issues or concerns and be solution oriented. Maintain organization while managing your calendar, inbox, files, and resources.Relationship Building: Build sustainable relationships and trust with customer accounts through open and interactive communication.Customer Service: Handle customer complaints, provide appropriate solutions and alternatives within the time limits, and follow up to ensure resolution.Collaboration: Work with the CEO to create procedures and documentation. Add input and ideas to the team/business to improve operations and client satisfaction.Qualifications:<ul><li>Must be detail oriented and enjoy problem solving and organization.</li></ul>Customer Interaction: Identify and assess customers&rsquo; needs to achieve satisfaction. Take the extra mile to engage customers.Record Keeping: Keep records of customer interactions and preferences, process customer accounts, and file documents. Follow communication procedures, guidelines, and policies.Communication Skills: Strong phone contact handling skills and active listening. Excellent communication and presentation skills.Adaptability: Customer orientation and ability to adapt/respond to different types of characters.Time Management: Ability to multi-task, prioritize, and manage time effectively.Urgency: Strong sense of urgency in regards to customer service.Tech Savvy: Computer literate (Word processing software, spreadsheets ie Outlook, Excel, Word, and learning our booking software etc.).Organizational Skills: Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Takes feedback well, always looking to improve.Why You'll Love This Role:People-Centric: If you love talking to people and providing excellent customer service, this role is for you.Growth Opportunities: We're growing rapidly and want someone who is eager to grow with us, taking on more responsibilities as we expand.Dynamic Environment: No two days are the same! You'll enjoy a fast-paced and ever-changing work environment.Supportive Team: We believe in cultivating a positive and collaborative work environment and understand the importance of personal development and mentorship to help you succeed.Work-Life Balance: Part-time, hourly positionJob Type: Part-timePay: $20 per hour starting payExpected hours: 20 hours per weekHow to ApplyThe ONLY way to be considered:Please send a short video (recorded on your phone is totally fine) via the following link:Copy and paste link to browser and follow prompts to record video.https://app.hirevire.com/applications/e3ae60c7-e28d-45d7-ad35-4978dbcb0f9bYou will answer these 3 questions:<ul><li>Why do you want to join the Andrews Media team and what makes you a great fit?</li><li>What does stellar customer service mean to you?</li><li>How does this job fit into your life right now?</li></ul>Then, complete your Indeed application and type &ldquo;Media&rdquo; somewhere in your answers so we know you read the whole thing.Pay: From $20.00 per hourApplication Question(s):<ul><li>What city do you live in? </li><li>Do you have reliable transportation?</li><li>Do you have any experience in Office Administration and if so, for how long? </li><li>Do you have a personal computer? Is it Apple of Windows based? </li><li>Do you have any experience with social media content? If so, how many years and which types?</li><li>Would you be interested in moving to a full time position if that became available? </li></ul>Work Location: Hybrid remote in Madison, AL 35757

Project Coordinator/Administrative Assistant

TodayOman

Kindly fill up the google form - https://forms.gle/veiLzP9ebt4QD4oRAA Client Coordinator is responsible for managing the communication and relationships between clients and the organization, ensuring that client needs are met, and projects are delivered successfully. This role involves being the main point of contact for clients, understanding their requirements, and liaising with various Internal teams to ensure client satisfaction.Prior Work experience from Ad Agency add advantageCandidate Must have laptop &amp; Stable Internet ConnectionKey Responsibilities:Client CommunicationSocial Media Management Documentation &amp; Reporting Digital Marketing Trends Job Type: Full-timePay: RO120.000 - RO140.000 per monthApplication Question(s):<ul><li>How many years of experience in Client Coordination</li><li>Kindly fill up this google form -https://forms.gle/veiLzP9ebt4QD4oRA</li></ul>Work Location: Remote

Client Coordinator - Ad Agency

Aisle & Abroad

<div>
 
 Position Overview
 
 
 We are seeking a professional and service-oriented
 
 Client Relations Assistant
 
 to support client communication and coordination efforts. This role focuses on maintaining positive client interactions, assisting with inquiries, and helping ensure a smooth and consistent experience throughout the process.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy building strong client relationships in a virtual environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist with managing client communications, inquiries, and follow-ups
 </li>
 <li>
 Provide timely and professional responses to client questions and requests
 </li>
 <li>
 Support coordination tasks including scheduling and updates
 </li>
 <li>
 Maintain accurate records of client interactions and communications
 </li>
 <li>
 Help ensure a consistent and positive client experience
 </li>
 <li>
 Collaborate with team members to support client needs
 
 
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Excellent organizational and time management abilities
 </li>
 <li>
 Ability to work independently in a remote setting
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, messaging platforms, and online systems
 
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, client relations, or administrative support
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing support
 </li>
 <li>
 Opportunities for growth and advancement based on performance
 </li>
 <li>
 Supportive and collaborative team environment
 
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and responsive in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy working with clients, supporting communication, and contributing to a positive overall experience, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Client Relations Assistant | Travel Reservations | (Remote)

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