client services coordinator

Ohio Equities

<div>About Our Company
NAI Ohio Equities is Central Ohio&rsquo;s most trusted commercial real estate partner. Over more than 50 years, we&rsquo;ve earned a reputation for delivering specialized expertise and service to our client partners&mdash;driving results while building lasting relationships. Our brokerage and property management teams bring diverse experience across assets and industries, working in lockstep to deliver strategic, integrated solutions.
As a people-first organization, we focus on creating opportunities for professional growth and developing tomorrow&rsquo;s talent, today. We value teamwork and collaboration and foster a culture that supports long-term careers and continuous development.
About the Role 
 As a Client Services Coordinator, you will play a key role in supporting our commercial real estate professionals and their clients. You're at the forefront of the action, delivering exceptional support to up to five assigned agents. From project management to marketing support, you're the go-to guru for all things Commercial real estate. You have a passion for proposal creation and presentation. You're ready to tackle any client-facing challenge, or transaction management task that comes your way. This role blends organization, attention to detail, and client service, helping our agents deliver an exceptional experience to their clients from start to finish.
Marketing:<ul><li>
Utilizing templates to create and format proposals, presentations, broker opinion of values, analysis spreadsheets and correspondence using MS Word, Excel and/or InDesign.</li><li>
Create and maintain marketing materials for property listings (flyers/brochures, investment offering memorandums, custom aerial mapping) and ensure properties are up to date in all listing databases.</li><li>
Ordering of professional photography, property signage, and other marketing materials.</li><li>
Format and distribute email marketing, direct mailers, and property announcements.</li><li>
Support agents in creating, writing, and posting social media content, newsletters, blogs, maintaining individual and/or team websites as well as coordinating events.</li><li>
Ensure consistency with brand standards across all marketing deliverables.</li></ul>
Business Operations:<ul><li>
Process lease and sale paperwork, collect all pertinent documentation, and maintain client/property files.</li><li>
Manage multiple projects simultaneously.</li><li>
Work with agents on transaction procedures including timelines, commission vouchers and invoices, vendor communication, and pipeline maintenance.</li><li>
Support agents through market research, business development, preparing/updating reports and surveys, and database/CRM management</li></ul>
Administrative:<ul><li>
General duties such as scheduling meetings, printing, binding tour books, conference room set up, and maintaining agent calendars.</li></ul>
Collaboration &amp; Teamwork:<ul><li>
Partner with the Senior Marketing Coordinator to manage workflow and prioritize projects.</li><li>
Work closely with the Marketing Team to ensure materials align with company strategy and messaging.</li><li>
Collaborate with team members to improve processes, templates, and overall client service delivery.</li><li>
Covering receptionist duties from time to time.</li></ul>
Qualifications<ul><li>
1&ndash;3 years of experience in marketing, client services, or administrative support (experience in the real estate industry is preferred but not required)</li><li>
Strong organizational and time management skills with high attention to detail.</li><li>
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>
Proficient in Adobe InDesign, Photoshop, and Illustrator (willingness to learn additional skills required).</li><li>
Familiar with large language models (LLM) best practices for ChatGPT, Copilot, etc.</li><li>
Knowledge of Mailchimp/Constant Contact and Social Media platforms</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to balance multiple projects in a fast-paced, team-oriented environment.</li><li>
Bachelor&rsquo;s degree in marketing, communications, business, or related field preferred.</li><li>
Willingness to become a notary and licensed real estate agent in the State of Ohio</li></ul></div>

Client Services Coordinator

All Wrapped Up LLC

Willow Transitions and Willow Auction House are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Client Services Coordinator to support the owners in the daily operations of a busy downsizing company and auction house.This is a unique opportunity for someone who enjoys variety, loves staying organized, works well with people, and has a genuine interest in reselling, vintage, and antiques. This role supports both the client service side of the business and the behind-the-scenes flow of inventory, projects, and resale operations.We are looking for someone who can help keep the business running smoothly by supporting communication, scheduling, organization, project follow-up, and the many moving parts involved in downsizing, estates, auctions, and resale.Responsibilities:<ul><li>Provide administrative and personal assistant support to the owners</li><li>Manage calendars, appointments, reminders, and follow-up</li><li>Communicate with clients in a professional, warm, and timely manner</li><li>Assist with client onboarding, paperwork, file management, and internal organization</li><li>Help coordinate projects related to downsizing, moving, estate services, auctions, and resale</li><li>Organize digital files, photos, inventory details, and client information</li><li>Help support inventory flow and resale operations across the business</li><li>Assist with vintage and antique item organization, tracking, research, and related projects</li><li>Help manage workflows using Gmail, Google Drive, Google Sheets, Google Docs, and Asana</li><li>Keep tasks moving and help ensure important details do not fall through the cracks</li></ul>Qualifications:<ul><li>Strong organizational skills and close attention to detail</li><li>Excellent written and verbal communication skills</li><li>Dependable, proactive, and able to anticipate needs</li><li>Able to multitask and shift between priorities in a fast-paced environment</li><li>Professional, polished, and client-friendly</li><li>Comfortable with technology and able to learn new systems quickly</li><li>Experience in administrative support, executive assistance, office coordination, client service, or resale operations preferred</li><li>Interest in reselling, vintage, antiques, estate items, or auctions strongly preferred</li><li>Able to handle confidential information with professionalism and discretion</li></ul>Why this role is different:This is more than a traditional assistant role. It is a hands-on position in a dynamic small business where no two days are exactly the same. It is ideal for someone who enjoys being helpful, staying organized, working closely with ownership, and being involved in a business that works with clients, estates, vintage items, and antiques.Location:Lincoln Park, NJTo apply:Please send your resume and a short note telling us why you would be a great fit for this role.Job Type: Full-timePay: $20.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant / Client Services Coordinator Reselling

Alta California Regional Center

<div>Description:

THE ORGANIZATION
Alta California Regional Center (ACRC) is a non-profit agency under contract to the State of California and for 50 years has provided the coordination of services to individuals with developmental disabilities. ACRC employs approximately 800+ individuals working out of eight offices in a ten-county area. ACRC is one of 21 Regional Centers in California.
COMPENSATION
The below is dependent upon experience and education.<ul><li>
Service Coordinator I: $24.80 - $28.69/hr.</li><li>
Service Coordinator II: $27.34 - $31.64/hr. (must possess 5 years of experience working in a Regional Center as a Service Coordinator)</li><li>
Service Coordinator IIIB: $29.10 - $33.68/hr. (must possess a master's degree and 1-year social work experience)</li><li>
Service Coordinator IIIA: $32.13 - $37.18/hr. (must a possess a master's degree and 2-years post-masters experience)</li></ul>
Note: Master&rsquo;s degrees in Social Work, Human Services, Public Administration, Criminal Justice, Child Development, Special Education, Counseling, Psychology, Public Health, Nursing, Rehabilitation Counseling, and Sociology or closely related field.
The actual amount offered within this range will depend on a variety of factors including skills and abilities, education, experience, and other relevant job-related factors. It is not typical for an individual to be hired at or near the top of the range for the role.
THE POSITION AND JOB SUMMARY
ACRC is seeking a Service Coordinator to provide case management and advocacy for persons with developmental disabilities. This position is currently located in the Roseville office. Typical duties include assisting clients and their families in acquiring and maintaining assessed supports and services including transportation, vocational training, day programming, education, mental health services, medical care, and independent living training; serving as an advocate for the client with community agencies; consulting with and assisting vendors with certifications, applications, and referrals; participation in the development of Individual Program Plans for clients; monitoring these plans and revising them as necessary; completing all required forms, documentation, and reports in accordance with regulations and ACRC policies and procedures; rotating officer-of-the-day duties with other Service Coordinators; assisting co-workers with special projects, unique problems, vacation, and sick relief; and providing emergency on-call services when required.
SUMMARY OF OUTSTANDING BENEFITS
ACRC offers an excellent working environment and a benefits package to include:<ul><li>
90% employer-paid health insurance plus low-cost dependent coverage including domestic partners</li><li>
100% employer-paid dental and vision insurance for employees plus dependents</li><li>
100% employer-paid employee life insurance coverage</li><li>
100% employer-paid long term disability coverage</li><li>
flexible benefits pre-tax spending program</li><li>
CalPERS employee pension plan; and 457 and 403-B voluntary tax shelter annuities.</li></ul>
OTHER BENEFITS INCLUDE:<ul><li>
17-22 annual vacation days</li><li>
12 annual sick days</li><li>
15 paid holidays</li><li>
Longevity leave</li><li>
Employee Assistance Program, and many other generous benefits.</li></ul>
Many of our employees participate in the Public Service Loan Forgiveness (PSLF) Program
This is intended to represent a general summary of benefit plans and coverages only.
Requirements:

JOB REQUIREMENTS AND QUALIFICATIONS
Applicants must possess: a Bachelor&rsquo;s or Master&rsquo;s degree in Social Work or a related field; demonstrate excellent written, verbal, and interpersonal communications skills; and have strong time management and organization skills; and possess a valid California driver license and automobile liability insurance. One year of professional experience in social work or a related field (preferably in the field of developmental disabilities) is preferred. Other requirements and qualifications may apply.
EQUAL OPPORTUNITY EMPLOYER</div>

Service Coordinator - Adult and Adolescents

<div>Description:

THE ORGANIZATION
Alta California Regional Center (ACRC) is a non-profit agency under contract to the State of California and for 50 years has provided the coordination of services to individuals with developmental disabilities. ACRC employs approximately 800+ persons working out of eight offices in a ten-county area. ACRC is one of 21 Regional Centers in California.
COMPENSATION
The below is dependent upon experience and education.<ul><li>
Service Coordinator I: $24.80 - $28.69/hr.</li><li>
Service Coordinator II: $27.34 - $31.64/hr. (must possess 5 years of experience working in a Regional Center as a Service Coordinator)</li><li>
Service Coordinator IIIB: $29.10 - $33.68/hr. (must possess a master's degree and 1-year social work experience)</li><li>
Service Coordinator IIIA: $32.13 - $37.18/hr. (must a possess a master's degree and 2-years post-masters experience)</li></ul>
Note: Master&rsquo;s degrees in Social Work, Human Services, Public Administration, Criminal Justice, Child Development, Special Education, Counseling, Psychology, Public Health, Nursing, Rehabilitation Counseling, and Sociology or closely related field.
The actual amount offered within this range will depend on a variety of factors including skills and abilities, education, experience, and other relevant job-related factors. It is not typical for an individual to be hired at or near the top of the range for the role.
THE POSITION AND JOB SUMMARY
ACRC is seeking a Service Coordinator to provide case management and advocacy for persons with developmental disabilities. This position is currently located in the Sacramento office. Typical duties include assisting clients and their families in acquiring and maintaining assessed supports and services including transportation, vocational training, day programming, education, mental health services, medical care, and independent living training; serving as an advocate for the client with community agencies; consulting with and assisting vendors with certifications, applications, and referrals; participation in the development of Individual Program Plans for clients; monitoring these plans and revising them as necessary; completing all required forms, documentation, and reports in accordance with regulations and ACRC policies and procedures; rotating officer-of-the-day duties with other Service Coordinators; assisting co-workers with special projects, unique problems, vacation, and sick relief; and providing emergency on-call services when required.
SUMMARY OF OUTSTANDING BENEFITS
ACRC offers an excellent working environment and a benefits package to include:<ul><li>
90% employer-paid health insurance plus low-cost dependent coverage including domestic partners</li><li>
100% employer-paid dental and vision insurance for employees plus dependents</li><li>
100% employer-paid employee life insurance coverage</li><li>
100% employer-paid long term disability coverage</li><li>
flexible benefits pre-tax spending program</li><li>
CalPERS employee pension plan; and 457 and 403-B voluntary tax shelter annuities.</li></ul>
OTHER BENEFITS INCLUDE:<ul><li>
17-22 annual vacation days</li><li>
12 annual sick days</li><li>
15 paid holidays</li><li>
Longevity leave</li><li>
Employee Assistance Program, and many other generous benefits.</li></ul>
Many of our employees participate in the Public Service Loan Forgiveness (PSLF) Program
This is intended to represent a general summary of benefit plans and coverages only.
Requirements:

JOB REQUIREMENTS AND QUALIFICATIONS
Applicants must possess a Master&rsquo;s or a Bachelor&rsquo;s degree in Social Work or a related field; demonstrate excellent written, verbal, and interpersonal communications skills; have strong time management and organization skills; and possess a valid California driver license and automobile liability insurance. One year of professional experience in social work or a related field (preferably in the field of developmental disabilities) is preferred. Other requirements and qualifications apply. Spanish Speaker Preferred
EQUAL OPPORTUNITY EMPLOYER</div>

Service Coordinator - Adults and Adolescent (Spanish Speaker Preferred)

Mala Child & Family Institute

Are you passionate about the field of mental health and making a positive impact in the lives of children and families? Do you excel in creating welcoming and supportive environments? If so, Mala Child and Family Institute invites you to join our team as a part-time Intake Coordinator.Position Overview: This is a Full-Time opportunity.As an Intake Coordinator, you will be the first point of contact for clients seeking our services. Your role is crucial in ensuring a smooth and compassionate introduction to our programs. You will guide clients through the intake process, coordinate appointments, and provide essential information about our services.Key Responsibilities:<ul><li>Serve as the primary contact for prospective clients, responding to inquiries with empathy and professionalism.</li><li>Conduct initial assessments to understand the needs and concerns of clients.</li><li>Coordinate and schedule appointments with clinicians, ensuring timely and efficient service delivery.</li><li>Maintain accurate and confidential client records in compliance with HIPAA regulations.</li><li>Collaborate with the clinical team to ensure a seamless transition from intake to treatment.</li><li>Provide clients with information about available services, resources, and support options.</li></ul>What We Offer:<ul><li>A supportive and inclusive work environment where your contributions make a tangible difference.</li><li>Opportunities for professional growth and development within the mental health field.</li><li>Competitive salary and comprehensive benefits package.</li><li>Flexibility to balance work and personal life, recognizing the importance of well-being.</li></ul>Qualifications:<ul><li>A Bachelor's degree in psychology, social work, or a related field is an added plus.</li><li>Previous experience in an administrative or client-facing role, preferably within a mental health or healthcare setting.</li><li>Excellent communication and interpersonal skills, with a strong ability to build rapport with clients and families.</li><li>Proficiency in Microsoft Office and experience with electronic health record systems.</li><li>A compassionate and patient-centered approach, with a commitment to confidentiality and ethical practices.</li><li>Strong organizational and time management skills, with the ability to multitask and prioritize effectively.</li><li>Problem-solving skills and a proactive approach to improving processes and addressing issues.</li></ul>Our Organization&rsquo;s Missions:Forming a trauma-informed and culturally sensitive working and learning space dedicated to safety, community, inclusivity, connection, and support.Supporting the mental and emotional health of children and families through high quality, evidence-based, integrative mental health services that are primarily focused on ending intergenerational cycles of trauma.Fighting for clients through micro and macro level advocacy work, such as connecting families to resources, getting children academic accommodations, and forming community programs.Providing trauma-informed training to the next generation of practitioners who are passionate about working with children and families through education, training, and supervision.Pay: $18.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Flexible schedule</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Intake Coordinator

Zen Portable Massage

Job Overview We are seeking a dynamic and organized Client Coordinator to join our team and serve as the vital link between our clients and our internal operations. In this role, you will manage client communications, coordinate appointments, and ensure smooth administrative workflows. Your proactive approach and exceptional organizational skills will help foster positive relationships, streamline processes, and enhance overall client satisfaction. This paid position offers an exciting opportunity to develop your office management expertise while supporting a professional and energetic team.Responsibilities<ul><li>Serve as the primary point of contact for clients via multi-line phone systems, emails, and in-person interactions, providing friendly and professional customer service.</li><li>Manage appointment scheduling, calendar coordination, and follow-up communications using tools like Go High Level.</li><li>Handle front desk duties including greeting visitors, answering phones with proper phone etiquette, and directing inquiries efficiently.</li><li>Perform clerical tasks such as data entry, filing, proofreading documents, and maintaining accurate records to support office operations.</li><li>Assist with office management responsibilities including supply inventory, organization of files, and overseeing general administrative functions.</li><li>Support bookkeeping activities using QuickBooks or similar accounting software to ensure accurate record-keeping.</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Demonstrate experience in office management or administrative roles with a focus on customer service excellence.</li><li>Familiarity with multi-line phone systems, phone etiquette, data entry, filing, and proofreading.</li><li>Experience in clerical tasks such as calendar management, document preparation, and record keeping.</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus.</li><li>Bilingual abilities are highly desirable to enhance communication with diverse clients.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Relevant personal assistant experience is valued. Join us as a Client Coordinator where your enthusiasm for organization and customer support will make a meaningful impact every day!</li></ul>Pay: $15.00 per hourWork Location: Remote

Client Coordinator

CWS Corporate Housing

<div></div><div><div>Temporary Living.
Lasting Impressions.<div> 
A corporate apartment is rented to an individual or company for a short-term length of time. Corporate apartments are utilized for various reasons, including relocation, temporary job assignments, individuals in between homes or that have been displaced from their homes due to natural disasters.</div><div></div><div> 
Part of our vision to create an extraordinary experience and fulfilling the interim housing needs of our clients in Personalized, Innovative, and Dedicated way.</div><div></div><div> 
Why Work for CWS Corporate Housing?<div>
CWS Corporate Housing offers comprehensive benefits (medical, dental, health savings account, 401(k), life insurance, Employee Assistance Program, Short-Term and Long-Term Disability), professional development, and a supportive environment. Paid holidays with your birthday as a holiday, fitness reimbursement, and so much more. Our unique BRIDGE program is designed to recognize volunteerism and encourage growth, leadership, creativity, and community involvement amongst our teams and to give back.</div></div><div>
Job: Guests Services Coordinator
</div><div>FLSA Status: Hourly, Non-Exempt</div><div>
Position Reports to: Area Manager</div><div>
Work Location: Washington, DC</div><div>
Positions Supervised: None</div><div></div><div> 
Responsibilities: The Guest Services Coordinator serves as an essential point of contact for current and potential clients seeking corporate housing need(s) within the region. The primary purpose of this role is to provide sales support to clients by preparing pricing and availability, facilitating new lease paperwork, and ensuring the highest level of customer satisfaction.
</div><ul><li>Provide pricing and availability options while maximizing margins, including finding creative and innovative solutions to book a lead.
</li><li>Understand and learn each corporate apartment unit location, property amenities, directions for arrival, floor plans, and any other necessary knowledge to meet client needs</li><li>
Establish and maintain relationships with clients and properties</li><li>
Ensure clients meet pre-screening qualifications prior to move-in.</li><li>
Facilitate new client lease paperwork and ensure that the corporate apartment is ready for guest move-in</li><li>
Review corporate apartment reservation status daily to determine availability status</li><li>
Identify the vacant units that have highest priority to be leased for maximum profit</li><li>
Maintain accurate and current information in electronic files for client and supply partners, and apartment communities</li><li>
Complete timely and accurate data-entry into the company systems</li><li>
Distribute leads to preferred locator in the event that client does not meet qualifications</li><li>
Respond to client inquiries with a focus on booking as many leases as possible without jeopardizing the highest level of customer service to each guest</li><li>
Answer client questions related to pricing and corporate apartment options.</li><li>
Respond to and prevent customer service issues as they arise</li><li>
Call guests before arrival to answer any last-minute questions and/or provide any additional amenities</li><li>
Respond to customer questions regarding properties, move-in/out procedures</li><li>
Act as a liaison between the area market, Business Development Associates, and Client Services team members.</li><li>
Conduct 24-hour follow-up call with each guest</li><li>
Communicate to the guest that the work order has been completed</li><li>
Follow up with clients&rsquo; issues after issue has been resolved</li><li>
Monitor all existing client work orders to ensure that requests will be completed on schedule, communicate any delays in client work orders, and update with any add on requests for guest needs</li><li>
Communicate with the Home Services department/supply chain partners</li><li>
Perform monthly marketing duties as assigned by the area manager</li></ul><div>
Hours Worked: Monday-Friday: 8:30am-5:30pm</div><div>
Education/Certification: High School diploma or GED or equivalent</div><div>
Experience Preferred: Background in customer service experience, property maintenance management, or in corporate housing is a plus. Computer proficient, particularly in Microsoft Outlook and Word, Smart phone technology.</div><div>
Requirement: Ability to pass background, drug and driving record check annually, as per company policy and guidelines. Must maintain a valid and unexpired driver&rsquo;s license that meets company driving standards and maintain current automobile insurance and registration.</div><div></div> 
CWS Corporate Housing is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</div> 
Monday - Friday 
8:30am - 5:30pm</div>

Guest Service Coordinator

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