clinic administrative assistant

Fresenius Medical Care

<div>
 PURPOSE AND SCOPE:
 
 
 
 Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
 
 
 
 Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
 
 
 PRINCIPAL DUTIES AND RESPONSIBILITIES:
 
 
 Under general supervision, follows established company policies and procedures and applies acquired job skills to:
 
 
 
 Patient Engagement and Front Desk -
 
 Responsibilities may include the following based on location and business need:
 
 
 
 <ul>
 <li>
 Answering telephone &amp; routing calls to the appropriate person
 </li>
 <li>
 Professionally greet all patients and guests.
 </li>
 <li>
 Maintain a professional environment at all times. Monitors the reception and waiting areas.
 </li>
 <li>
 Distributing incoming mail.
 </li>
 <li>
 Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
 </li>
 <li>
 Ensure all aspects of patient confidentiality are maintained at all times
 
 
 
 </li>
 </ul>
 
 Scheduling and Registration -
 
 Responsibilities may include the following based on location and business need:
 
 
 <li>
 Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
 </li>
 <ul>
 <li>
 Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
 </li>
 <li>
 Organizes travel for patients by contacting and providing requested medical records.
 </li>
 <li>
 Coordinates with transient patient paperwork.
 </li>
 <li>
 Coordinates transfer placements and confirmations along with Clinical Manager.
 </li>
 <li>
 Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
 </li>
 <li>
 Assist with medical appointment referrals and scheduling.
 </li>
 <li>
 Assist with transportation coordination and referrals.
 </li>
 <li>
 Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
 </li>
 <li>
 Monthly insurance card scanning
 
 
 
 </li>
 </ul>
 
 Administrative and Additional Responsibilities
 
 
 -
 
 Responsibilities may include the following based on location and business need:
 
 
 
 <ul>
 <li>
 Setting up and maintaining filing systems and basic databases as applicable.
 </li>
 <li>
 Completing forms and reports as required by the various company offices and outside vendors and agencies.
 </li>
 <li>
 Preparing purchase orders using the appropriate software application.
 </li>
 <li>
 Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
 </li>
 <li>
 Maintaining inventory of the necessary office supplies
 </li>
 <li>
 Assists in auditing records for ongoing compliance with medical records standards (H&amp;Ps, monthly physician progress notes, care plans, etc).
 </li>
 <li>
 Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
 </li>
 <li>
 Assemble, file and maintain patient medical records
 </li>
 <li>
 Print patient schedule and pull patient charts daily.
 </li>
 <li>
 Arrange for package pickup and delivery.
 </li>
 <li>
 Assists with month-end reporting requirements.
 </li>
 <li>
 Participate in collaboration sessions such as center/team huddles and staff meetings.
 </li>
 <li>
 Attend education and training sessions as appropriate and apply key learnings.
 
 
 
 </li>
 </ul>
 
 SKILLS:
 
 
 
 
 <ul>
 <li>
 Knowledge of office procedures required.
 </li>
 <li>
 Proficient in Microsoft office applications
 </li>
 <li>
 Ability to adapt to supporting software applications.
 </li>
 <li>
 Professional attitude and appearance
 </li>
 <li>
 Solid written and verbal communication skills
 </li>
 <li>
 Ability to be resourceful and proactive when issues arise
 </li>
 <li>
 Strong organizational skills
 </li>
 <li>
 Multitasking and time-management skills, with the ability to prioritize tasks
 </li>
 <li>
 Customer service attitude
 
 
 
 </li>
 </ul>
 PHYSICAL DEMANDS AND WORKING CONDITIONS:
 
 
 
 <ul>
 <li>
 The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 </li>
 <li>
 Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
 
 
 
 </li>
 </ul>
 SUPERVISION:
 
 
 
 <ul>
 <li>
 None
 
 
 
 </li>
 </ul>
 
 EDUCATION
 
 :
 
 
 
 <ul>
 <li>
 High School Diploma or GED required
 
 
 
 </li>
 </ul>
 EXPERIENCE AND REQUIRED SKILLS:
 
 
 
 <ul>
 <li>
 Minimum 6 months relevant experience without a degree.
 </li>
 <li>
 1-2 years related experience preferred.
 </li>
 <li>
 Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
 </li>
 <li>
 Pleasant telephone manner.
 
 
 
 </li>
 </ul>
 
 Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
 
 
 
 
 EOE, disability/veterans
 
</div>

Clinic Administrative Assistant

<div></div><div><div><h1 class="jobSectionHeader">PURPOSE AND SCOPE:</h1>
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the &quot;face&quot; of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.<h1 class="jobSectionHeader">
PRINCIPAL DUTIES AND RESPONSIBILITIES:</h1>
 Under general supervision, follows established company policies and procedures and applies acquired job skills to:
 Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:<ul><li>
Answering telephone &amp; routing calls to the appropriate person</li><li>
Professionally greet all patients and guests.</li><li>
Maintain a professional environment at all times. Monitors the reception and waiting areas.</li><li>
Distributing incoming mail.</li><li>
Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.</li><li>
Ensure all aspects of patient confidentiality are maintained at all times</li></ul>
 Scheduling and Registration - Responsibilities may include the following based on location and business need:<ul><li>
Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.<ul><li>
Prepares medical records for facsimile or mail related to travel, transplant, disability and others.</li><li>
Organizes travel for patients by contacting and providing requested medical records.</li><li>
Coordinates with transient patient paperwork.</li><li>
Coordinates transfer placements and confirmations along with Clinical Manager.</li><li>
Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.</li><li>
Assist with medical appointment referrals and scheduling.</li><li>
Assist with transportation coordination and referrals.</li></ul></li></ul><ul><li>
Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.</li><li>
Monthly insurance card scanning</li></ul>
Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:<ul><li>
Setting up and maintaining filing systems and basic databases as applicable.</li><li>
Completing forms and reports as required by the various company offices and outside vendors and agencies.</li><li>
Preparing purchase orders using the appropriate software application.</li><li>
Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.</li><li>
Maintaining inventory of the necessary office supplies</li><li>
Assists in auditing records for ongoing compliance with medical records standards (H&amp;Ps, monthly physician progress notes, care plans, etc).</li><li>
Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.</li><li>
Assemble, file and maintain patient medical records</li><li>
Print patient schedule and pull patient charts daily.</li><li>
Arrange for package pickup and delivery.</li><li>
Assists with month-end reporting requirements.</li><li>
Participate in collaboration sessions such as center/team huddles and staff meetings.</li><li>
Attend education and training sessions as appropriate and apply key learnings.</li></ul>
SKILLS:<ul><li>
Knowledge of office procedures required.</li><li>
Proficient in Microsoft office applications</li><li>
Ability to adapt to supporting software applications.</li><li>
Professional attitude and appearance</li><li>
Solid written and verbal communication skills</li><li>
Ability to be resourceful and proactive when issues arise</li><li>
Strong organizational skills</li><li>
Multitasking and time-management skills, with the ability to prioritize tasks</li><li>
Customer service attitude</li></ul><h1 class="jobSectionHeader">
PHYSICAL DEMANDS AND WORKING CONDITIONS:</h1><ul><li>
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials</li></ul><h1 class="jobSectionHeader">
SUPERVISION:</h1><ul><li>
None</li></ul>
 EDUCATION:<ul><li>
High School Diploma or GED required</li></ul><h1 class="jobSectionHeader">
EXPERIENCE AND REQUIRED SKILLS:</h1><ul><li>
Minimum 6 months relevant experience without a degree.</li><li>
1-2 years related experience preferred.</li><li>
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.</li><li>
Pleasant telephone manner.</li></ul>
The rate of pay for this position will depend on the successful candidate&rsquo;s work location and qualifications, including relevant education, work experience, skills, and competencies. 
 
Rate: $XX - $XX 
 
Non-Bonus Eligible Positions: include language below. 
 
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave. 
 
Bonus Eligible Positions &ndash; include language below. 
 
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.</div>
EOE, disability/veterans</div>

august rose health center

<div><div><div>Benefits:</div>
<ul><li>Training &amp; development</li>
<li>Bonus based on performance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul></div><div><div>Are you an organized and detail-oriented individual with a passion for supporting the mental health and well-being of others? Join our reputable outpatient mental health clinic as an Administrative Assistant, where you will play a vital role in providing efficient administrative support to our psychiatrist and mental health therapists. Your exceptional organizational skills and dedication to assisting our clients with insurance-related matters will contribute to the smooth functioning of our clinic and ensure our clients receive the care they need. 
</div><ul><li>Job Title: Administrative Assistant</li>
<li>Job Type: Part-Time</li>
<li>Job Location: In-Person</li>
<li>Compensation Range: $15-$19 an hour</li>
</ul><div>Key Responsibilities:</div>
<ul><li>Scheduling Appointments:</li>
<li>Coordinate and manage the appointment schedule for the psychiatrist and mental health therapists.</li>
<li>Communicate with clients to schedule, reschedule, and confirm appointments, ensuring timely and accurate information.</li>
<li>Handle appointment inquiries via phone, email, or in person, providing exceptional customer service to all clients.</li>
<li>Insurance Verification and Authorization:</li>
<li>Verify clients' insurance coverage and benefits prior to their appointments, ensuring accuracy and completeness of information.</li>
<li>Obtain insurance authorizations for therapy services as required by insurance providers.</li>
<li>Assist clients in understanding their insurance coverage and potential out-of-pocket expenses.</li>
<li>Insurance Billing:</li>
<li>Prepare and submit insurance claims for therapy services provided by the psychiatrist and mental health therapists.</li>
<li>Monitor and track insurance claims to ensure timely payment and follow up on any denied or pending claims.</li>
<li>Work collaboratively with insurance companies to resolve billing inquiries and discrepancies.</li>
<li>Electronic Health Records (EHR) Management:</li>
<li>Maintain and update clients' electronic health records accurately and securely.</li>
<li>Ensure that all documentation complies with clinic policies and relevant legal and ethical standards.</li>
<li>Administrative Support:</li>
<li>Assist with general administrative tasks, including filing, data entry, and managing office supplies.</li>
<li>Help with answering phone calls, directing inquiries to the appropriate staff, and providing information to clients as needed.</li>
<li>Collaborative Teamwork:</li>
<li>Collaborate effectively with other administrative staff, therapists, and the psychiatrist to support the overall clinic operations.</li>
<li>Foster a positive and welcoming environment for clients and staff alike.</li>
</ul><div>Requirements:</div>
<ul><li>High school diploma or equivalent; some college coursework or a related degree is a plus.</li>
<li>Proven experience in administrative or office support roles, preferably in a healthcare or mental health setting.</li>
<li>Strong organizational skills and attention to detail, ensuring accurate scheduling and billing procedures.</li>
<li>Excellent communication and customer service skills, with the ability to empathize and interact professionally with clients.</li>
<li>Familiarity with insurance verification, authorization, and billing processes.</li>
<li>Proficiency in using electronic health records (EHR) systems and standard office software (e.g., Microsoft Office).</li>
<li>Ability to handle sensitive and confidential information with utmost discretion and professionalism.</li>
</ul><div>Join our compassionate and dedicated team as an Administrative Assistant, and contribute to our mission of providing exceptional mental health services to our valued clients. Help us make a positive impact on the lives of individuals seeking support and healing. Apply today and be part of our caring community. 
</div><div>Job Type: Part-time 
</div><div>Work Location: In person</div></div></div>

Outpatient Mental Health Clinic Administrative Assistant

Michael S. Chin, MD, Inc

Overview We are seeking a dedicated and detail-oriented Medical Administrative Assistant to join our team. This pivotal role is essential in ensuring the smooth operation of our new clinic, providing exceptional patient service, and supporting the clinical staff. The ideal candidate will have a strong background in medical administration, with knowledge of surgery, especially vascular surgery and vein care.Responsibilities for the Administrative Medical Assistant - 1 year experience<ul><li>Manage patient appointments and maintain accurate scheduling for outpatient services.</li><li>Assist with the intake process, including collecting patient information and vital signs.</li><li>Provide administrative support to medical staff in a clinic / procedure driven office</li><li>Facilitate communication between patients and providers regarding treatment plans and medication administration.</li><li>Ensure all medical records are up-to-date and comply with privacy regulations.</li><li>Prepare and organize documents for patient visits, including consent forms and insurance information.</li><li>Assist in emergency situations by applying basic life support techniques as needed.</li><li>Maintain cleanliness and organization within the office and treatment areas.</li></ul>Skills for the Administrative Medical Assistant - 1 year experience<ul><li>Ability to speak, read and write in Chinese.</li><li>Strong understanding of medical terminology related to emergency medicine, dermatology, and outpatient care.</li><li>Proficiency in managing patient service interactions with empathy and professionalism.</li><li>Ability to perform vital sign assessments accurately.</li><li>Familiarity with procedure room protocols is a plus.</li><li>Excellent organizational skills with attention to detail in managing patient records and schedules.</li><li>Strong communication skills, both verbal and written, to effectively interact with patients and healthcare professionals.</li><li>Ability to work collaboratively within a team-oriented environment while also being self-motivated.</li></ul>Join us in making a difference in the lives of our patients by providing exceptional administrative support in a dynamic healthcare setting.Job Types: Full-time, Part-timePay: $21.10 - $24.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Opportunities for advancement</li><li>Paid time off</li></ul>Experience:<ul><li>EMR systems: 1 year (Preferred)</li></ul>Language:<ul><li>Mandarin (Required)</li></ul>License/Certification:<ul><li>BLS Certification (Preferred)</li><li>Certified Medical Assistant (Preferred)</li></ul>Ability to Commute:<ul><li>Monterey Park, CA 91754 (Required)</li></ul>Ability to Relocate:<ul><li>Monterey Park, CA 91754: Relocate before starting work (Required)</li></ul>Work Location: Hybrid remote in Monterey Park, CA 91754

Mandarin Speaking Administrative Medical Assistant-1 year experience preferred

International SOS Government Medical Services

<div>
 
 Company Description
 
 
 
 International SOS delivers customized medical and security risk management and wellbeing solutions that enable organizations to operate safely and effectively in challenging environments around the world. Founded in 1984, International SOS operates in more than 90 countries and supports clients through integrated medical, security, and wellbeing services.
 
 
 International SOS Government Medical Services (GMS), headquartered in Houston, Texas, provides contracted healthcare support to U.S. government defense and civil agencies. Our teams support military operations, humanitarian missions, disaster response, diplomatic missions, and healthcare delivery for vulnerable populations across the globe.
 
 
 If you are passionate about serving those who served our country, this role offers the opportunity to support Veterans by helping them access the care they need&mdash;when they need it most
 
 
 
 Job Description
 
 
 
 International SOS Government Medical Services is seeking a Medical Support Assistant (MSA) to provide front-line administrative and patient support within Department of Veterans Affairs (VA) clinics.
 
 
 As an MSA, you will often be the first person a Veteran interacts with when accessing care. Your work helps ensure appointments are scheduled correctly, records are accurate, and Veterans receive timely access to healthcare services. This role is ideal for professionals who enjoy helping people, staying organized, and contributing to a mission-driven healthcare team.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Welcome and assist Veterans, visitors, and staff with professionalism and respect.
 </li>
 <li>
 Schedule, cancel, and manage patient appointments according to VA guidelines.
 </li>
 <li>
 Maintain accurate patient records and update demographic information in the electronic health record.
 </li>
 <li>
 Provide clerical and administrative support to clinic staff and care teams.
 </li>
 <li>
 Route calls appropriately and assist patients with general questions and requests.
 </li>
 <li>
 Monitor clinic schedules, update no-show appointments, and manage waiting lists.
 </li>
 <li>
 Support daily clinic operations including opening/closing tasks and correspondence management.
 </li>
 <li>
 Ensure compliance with VA policies, HIPAA standards, and Joint Commission requirements.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Basic Requirements
 
 
 
 <ul>
 <li>
 Minimum of six months of customer service experience.
 </li>
 <li>
 Proficiency with Microsoft Office products including Word, Excel, Outlook, and Teams.
 </li>
 <li>
 Ability to type at least 50 words per minute.
 </li>
 <li>
 Basic understanding of healthcare delivery and medical terminology preferred.
 
 
 </li>
 </ul>
 
 Education
 
 
 
 <ul>
 <li>
 High School Diploma or GED required.
 
 
 </li>
 </ul>
 
 Additional Requirements
 
 
 
 <ul>
 <li>
 Ability to read, write, and communicate effectively in English.
 </li>
 <li>
 Must be a U.S. Citizen or possess a Permanent Resident Card.
 </li>
 <li>
 Ability to obtain and maintain any required background investigation or clearance.
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 <ul>
 <li>
 Work is performed in a standard office or clinical environment.
 </li>
 <li>
 May involve sitting or standing for extended periods.
 </li>
 <li>
 Occasional bending, stooping, and lifting up to 15 pounds may be required.
 
 
 </li>
 </ul>
 If you are a dependable, service-minded professional who enjoys helping others and wants to play a meaningful role in supporting Veterans&rsquo; healthcare, we encourage you to apply today and join International SOS Government Medical Services.
 
 
 Additional Information
 
 
 International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.
 
 
 Compensation| Min: $19hr Max: $23hr
 
 
 Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant&rsquo;s background, experience, skills, internal equity, and alignment with geographical market data.
 
 
 Benefits - This position is eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan and paid time off and annual bonus. International SOS complies with all federal, state, and local minimum wage laws.
 
 
 
 Privacy Disclaimer: Policy Link
 
 
 
 By clicking &ldquo;I&rsquo;m Interested&rdquo; and submitting your application, you acknowledge that you have read and understood the applicable Privacy Policy (available via the link above) and agree that International SOS Government Medical Services, may collect, use, store, transfer, and otherwise process your personal information in accordance with that Privacy Policy for recruitment and hiring purposes.
 
 
 
 Compensation Disclaimer:
 
 
 
 Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant&rsquo;s background, experience, skills, internal equity, and alignment with geographical market data.
 
 
 
 Benefits Language (FTE roles):
 
 
 
 Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan, paid time off, and an annual bonus. International SOS Government Medical Services complies with all federal, state, and local minimum wage laws.
 
 
 
 Equal Opportunity Employer (EEO) Statement:
 
 
 
 International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.
</div>

Medical Support Assistant (MSA) - Veteran Affairs Clinic

Trauma Healing Therapy

NOTE: clients MUST reside in California. Candidates residing outside of California will not be considered for this position. Graduate or students of Psychology highly preferred.Job Summary:At Trauma Healing Therapy (THT), we're excited to welcome a part-time Clinic Coordinator to our growing team! If you&rsquo;re someone who thrives on creating meaningful connections, staying organized, and helping others feel at ease, we&rsquo;d love to hear from you. Graduate or students of Psychology highly preferred/people with a Bachelor in Psychology preferred.Starting at 5&ndash;20 hours a week, this role is perfect for someone who is highly organized, compassionate, and detail-oriented. As our Clinic Coordinator, you&rsquo;ll play a key part in ensuring the smooth day-to-day operations of our practice while helping us maintain a warm, welcoming space for our clients. Your main responsibilities will include managing client inquiries with care, scheduling appointments, assisting with billing and payments, and keeping the clinic running seamlessly.If you&rsquo;re ready to make a meaningful impact and join a team dedicated to helping people heal and thrive, we&rsquo;d love to connect with you!About THT: we are a private pay psychotherapy practice specializing in trauma and couples therapy, offering individual and couples psychotherapy services both online and in person. We provide a safe and nurturing environment to help our clients heal from relationship trauma, childhood trauma, medical trauma, pregnancy/infant loss, infidelity, and more.At THT, it is our mission to help clients and the community heal from trauma and relationship wounds using two simple ingredients: evidenced-based clinical techniques AND an empathic, warm, humanistic approach to psychotherapy.Reports to: Dr. Mariella Lauriola, PhDEssential Functions and Responsibilities<ul><li>Serve as the first point of contact for client inquiries via phone, email, and website. Hours of work are flexible, however, this position requires availability to check working phone/emails daily at different time points.You may do this at any time, from any (secure) location, and will be paid for any time actually spent responding to phone calls and/or emails.</li><li>Schedule and manage appointments for clinicians, ensuring timely communication with clients.</li><li>Handle billing, invoicing, and payment processing, maintaining accurate records.</li><li>Assist with onboarding new clients, including processing intake forms and documentation.</li><li>Consistently communicate with clinicians/learn about each clinician niche/specialization in order to match a client with the best clinician at THT</li><li>Manage intake paperwork collection and ensure EHR files are accurate (48 prior to first intake session)</li><li>Make sure each clinician enters notes/treatment plans accurately/timely on EHR</li><li>Train each new clinician on key EHR/clinic procedures</li><li>Update clinic operation manual as needed with new/changed procedure</li><li>Create clinic training videos to store on shared training drive</li><li>Assist with general administrative tasks, such as filing, data entry, and record keeping.</li><li>Support marketing efforts by managing social media updates and newsletters as needed.</li><li>Keeping track of metrics weekly for practice growth</li><li>Attend mandatory staff meetings and training as directed by THT.</li><li>Other duties/projects may be assigned.</li></ul>Minimum Requirements:<ul><li>Must be in alignment with THT&rsquo;s mission, vision, and values.</li><li>Residing in California (remote work)</li><li>Prior experience in an administrative or receptionist role, preferably in a healthcare setting.</li><li>Bachelor&rsquo;s Degree in counseling or psychology or being a graduate psychology student highly preferable.</li><li>Excellent communication and interpersonal skills.</li><li>Proficient in Microsoft Office Suite and Google Workspace; familiarity with electronic health record (EHR) systems is a plus.</li><li>Strong organizational skills with the ability to multitask and prioritize effectively.</li><li>A compassionate and professional demeanor, with the ability to maintain client confidentiality.</li><li>Regular and reliable attendance and timely arrival to work (based on schedule communicated to Trauma Healing Therapy).</li><li>Superior verbal and written communication skills.</li><li>Compassionate and empathetic with a strong ability to establish and build trust.</li><li>Excellent listening skills.</li><li>Be able to work independently on tasks assigned.</li><li>Be able to adjust and learn quickly.</li><li>Attitude of respectfulness, cooperation, and collaboration/teamwork with co-workers.</li><li>Passion for working with others and helping our team members grow and learn.</li><li>Honesty and integrity in reporting work hours and all other aspects of interoffice relations.</li><li>Punctuality, strong work ethic, and a drive to meet client caseload minimums.</li><li>Ability to remain calm and reassuring in tense situations and to de-escalate conflicts.</li><li>Must be very detail oriented, with organizational skills required to manage complex, deadline-driven paperwork including documentation and billing.</li><li>Able to use technology such as EHR, Google Workspace, video conferencing, etc.</li><li>Must have a strong, reliable internet connection at home and private home office, in a space that is free from excessive noise or distraction.</li><li>Ability to endure prolonged periods sitting, listening, observing, and working on a computer.</li></ul>This position is not right for you if you&rsquo;re:<ul><li>Someone just looking for a job to clock in and out of.</li><li>Someone who doesn&rsquo;t feel passion for our mission, vision and values.</li><li>Someone who&rsquo;s not a team player or prefers not to work collaboratively.</li><li>Someone who is looking for a temporary gig - The ideal person is invested in time and energy in THT.</li><li>Someone who doesn&rsquo;t like to hop in and help others get their work done - we highly value teamwork.</li></ul>This position perfect for you if you&rsquo;re:<ul><li>Aligned with THT mission, vision, and values.</li><li>You are a psychology student that wants to learn more about private practice/clinical work day in and out, while having the perks of a PT commitment only</li><li>Energized by helping others in a team and contributing to the growth of THT</li><li>Creative, engaged in doing good work, and excited by furthering our mission</li><li>Able to take direct, kind and constructive feedback and run with it.</li></ul>Application instructions:For consideration, please email us a full CV with references at with object &ldquo;THT PT Clinic Coordinator application&rdquo;: info@traumahealingtherapy.comJob Type: Part-timePay: $19.00 - $22.00 per hourWork Location: Remote

Part-Time Clinic Coordinator

U.S. Renal Care Saudi Arabia

<div>
 
 
 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.
 
 
 
 
 
 
 &bull; Greet and welcome patients as they arrive at the clinic in a friendly and professional manner.
 
 
 
 
 
 &bull; Manage phone inquiries professionally and courteously, effectively address questions, and provide pertinent information to patients and other relevant individuals. Maintain strict confidentiality regarding all physicians, staff, and patient's information.
 
 
 
 
 
 &bull; Schedule patient appointments and manage the appointment calendar, ensuring optimal utilization of resources.
 
 
 
 
 
 &bull; Confirm patient appointments and follow up on reminders, cancellations, and rescheduling as necessary.
 
 
 
 
 
 &bull; Maintain an organized and clean reception area, ensuring it's inviting for patients and their families.
 
 
 
 
 
 &bull; Address patient inquiries and concerns with empathy and efficiency and escalate issues to the appropriate staff when necessary.
 
 
 
 
 
 &bull; Assist in managing daily operations, including coordinating schedules and meetings for the clinical staff.
 
 
 
 
 
 &bull; Maintain and update patient records and documentation in adherence to privacy regulations and clinic policies.
 
 
 
 
 
 &bull; Prepare and distribute internal communication and reports as needed.
 
 
 
 
 
 &bull; Collaborate with the Revenue Cycle Management Department to enhance communication and improve operational workflow for insurance patients within the clinic.
 
 
 
 
 
 &bull; Verify patient insurance eligibility and coverage before appointments, ensuring all necessary authorizations are obtained.
 
 
 
 
 
 &bull; Collect patient co-payments and outstanding balances at the time of service, handling transactions accurately and securely.
 
 
 
 
 
 &bull; Participate in patient experience initiatives by collecting feedback and suggesting improvements.
 
 
 
 
 
 &bull; Ensure that all communications with patients, both verbal and written, reflect the clinic's commitment to quality care and service excellence.
 
 
 
 
 
 &bull; Ensure adherence to all relevant health and safety regulations and standards within the clinic.
 
 
 &bull; Assist in maintaining compliance with HIPAA regulations, safeguarding patient confidentiality and data security.
 
 
 
 
 
 &bull; Mentor and guide new staff or interns in administrative tasks, patient interaction, and office procedures as required.
 
 
 
 
 
 &bull; Maintain a clean, safe, and well-organized work environment.
 
 
 
 
 
 &bull; Ensure appropriate safety measures, including personal protective equipment, as necessary.
 
 
 
 
 
 &bull; Participate in staff meetings as required. Attend in-service and continuing education offerings in compliance with company policy and procedure.
 
 
 
 
 
 &bull; Participate in team concepts and promote a team effort; perform duties in accordance with company policies and procedures.
 
 
 
 
 
 &bull; Perform other duties or tasks as assigned.
 
 
 
 
 
 
 QUALIFICATIONS REQUIREMENTS:
 
 
 
 
 Education Requirements:
 
 
 
 Bachelor&rsquo;s Degree.
 
 
 
 
 
 
 Experience Requirements:
 
 
 
 No experience is required with a Bachelor&rsquo;s Degree.
 
 
 
 
 
 
 Other Requirements:
 
 
 
 Certified Project Management Professional (PMP) is an advantage.
 
 
 
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Administrative Manager

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