clinic administrative support

Leafwell

<div>
 
 Description
 
 
 
 Clinic Support Contractor
 
 
 The Contractor will provide on-site administrative and operational support during clinic events to assist with patient flow, data tracking, and general clinic coordination. The Contractor will work independently to complete the services described below while coordinating with the Client&rsquo;s physician and remote operations team as needed.
 
 
 Scope of Services
 
 
 
 The Contractor May Perform The Following Services
 
 
 
 <ul>
 <li>
 Provide patient-facing support during clinic events, including greeting and checking in patients.
 </li>
 <li>
 Assist with patient intake and registration, confirming required information and documentation prior to appointments.
 </li>
 <li>
 Support the on-site physician by managing patient flow and ensuring appointments remain organized and on schedule.
 </li>
 <li>
 Utilize Google Sheets or similar web-based tools to track clinic activity, manage patient check-ins, and provide real-time operational updates to the Client&rsquo;s team.
 </li>
 <li>
 Maintain accurate administrative records related to clinic operations during the event.
 </li>
 <li>
 Handle sensitive patient information in compliance with HIPAA and applicable privacy standards.
 </li>
 <li>
 Provide general administrative or receptionist-style support necessary for the efficient operation of the clinic event.
 </li>
 <li>
 Communicate operational issues or patient flow concerns to the physician or remote team when necessary.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Technology Requirements
 
 
 
 The Contractor must be comfortable using web-based software tools, including Google Sheets and other clinic-related platforms, and must maintain the ability to access and update these tools in real time during clinic operations.
 
 
 
 Transportation
 
 
 
 The Contractor is responsible for maintaining their own reliable transportation and covering any associated travel required to reach clinic event locations. Clinic events may occur at various locations, and the Contractor is responsible for ensuring they can travel to assigned sites as needed to perform the services.
 
 
 
 Professional Conduct and Compliance
 
 
 
 The Contractor agrees to maintain professional conduct in all patient-facing interactions and comply with all applicable privacy and confidentiality requirements, including HIPAA, when handling patient information.
 
 
 
 Appearance and Professional Presentation
 
 
 
 Because the Contractor will interact directly with patients in a healthcare environment, the Contractor agrees to maintain a clean, professional, and patient-appropriate appearance while performing services at clinic locations. This includes wearing attire that is neat, appropriate for a clinical setting, and consistent with maintaining a professional patient experience.
 
 
 The Contractor agrees to conduct themselves in a courteous, respectful, and professional manner in all interactions with patients, physicians, and clinic staff while performing services.
</div>

Clinic Staff

DeTar Healthcare System

<div>Job Summary 
 
The Clinic Office Assistant provides administrative and clerical support to ensure efficient operations within the clinic. This role is responsible for patient check-in and check-out, scheduling appointments, handling patient inquiries, processing payments, and maintaining accurate records. The Clinic Office Assistant also assists with various office and clinic tasks to support healthcare providers and ensure a positive patient experience. 
 
Essential Functions<ul><li>
Greets and assists patients during check-in and check-out, ensuring accuracy in patient information and documentation.</li><li>
Schedules patient appointments, obtains pre-certifications, and coordinates with providers for testing, procedures, and surgeries.</li><li>
Collects time-of-service (TOS) payments, issues invoices, and processes financial transactions in compliance with clinic policies.</li><li>
Maintains and updates patient records, ensures quality control, and addresses gaps in care.</li><li>
Answers phone calls, responds to inquiries regarding clinic policies and services, and routes messages appropriately.</li><li>
Enters charges and codes invoices for billing, ensuring accuracy and timely processing.</li><li>
Monitors and maintains office and clinic supply inventory, placing orders as needed to ensure availability of necessary materials.</li><li>
Assists in handling physician call schedules, provider reimbursements, and license renewals.</li><li>
Supports clinical staff as needed, including assisting in triage and coordinating patient referrals.</li><li>
Ensures a clean and organized work environment, following infection control and safety protocols.</li><li>
Performs other duties as assigned.</li><li>
Maintains regular and reliable attendance.</li><li>
Complies with all policies and standards.</li></ul>
Qualifications<ul><li>
0-2 years of experience in a medical office, clinic, or healthcare administrative setting required</li></ul>
Knowledge, Skills and Abilities<ul><li>
Proficiency in electronic medical records (EMR) systems and office software.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to multitask and work in a fast-paced healthcare environment.</li><li>
Customer service-oriented with a professional and courteous demeanor.</li><li>
Knowledge of medical terminology, scheduling, billing, and insurance verification preferred.</li></ul>
Licenses and Certifications<ul><li>
Certified Medical Office Administrative Assistant (CMAA) preferred</li></ul></div>

Clinic Office Assistant

Innovative Renal Care

<div>Job Requirements 
 
Administrative Assistant - Full Time
Location: 425 N Lee St, Jacksonville, FL 32204, USA
Schedule: Monday to Friday, standard business hours, occasional Saturday
Pay Range: $18.17 to $22.17 per hour (based on experience and qualifications) 
The Administrative Assistant supports daily clinic operations by serving as the front desk receptionist and providing administrative support in a dialysis clinic setting. This role helps create an environment that protects patient privacy, dignity, and well-being while ensuring accurate documentation, professional communication, and dependable coordination across the care team. 
Key Responsibilities:<ul><li>
Serve as the clinic front desk and primary point of contact: greet patients and visitors, answer phones, route messages, and support a positive patient experience.</li><li>
Maintain and organize patient records and clinic documentation accurately, including new patient chart setup and ongoing file auditing, while protecting confidentiality and HIPAA compliance.</li><li>
Provide administrative support to clinic leadership and staff, including data entry, report preparation, and general office coordination.</li><li>
Support clinic operations by ordering and managing office and lab supplies, tracking inventory, and keeping work areas stocked and organized.</li><li>
Assist with coordination tasks that keep clinic workflows moving, such as traveling patient support, forms/document processing, and other assigned operational needs.</li><li>
Follow safety, regulatory, and emergency procedures (OSHA, infection control practices, drills, incident reporting) to support a compliant clinic environment.</li></ul> 
Education &amp; Experience<ul><li>
High school diploma or equivalent combination of education and experience required.</li><li>
Previous experience in medical setting preferred.</li><li>
Proficient with Microsoft office and outlook.</li><li>
Strong communication skills.</li></ul> 

Benefits 
 
At Innovative Renal Care (IRC), our comprehensive benefits program is a key component of our total compensation package. It includes a 401(k) match, healthcare coverage, and a broad range of other benefits that compare favorably within our industry and marketplace. Learn more at IRC Benefits and Perks 
About Innovative Renal Care
We are one of the largest dialysis service providers in the U.S., partnering with local physicians to deliver high-quality care to patients with ESRD and other kidney conditions. Our mission is to be the trusted experts and preferred partners for patients, physicians, and healthcare providers by delivering best-in-class care, service, and solutions. 
Our Values: I CARE
Integrity &amp; Innovation &ndash; Earn trust by keeping promises and embracing new solutions.
Compassion &ndash; Treat patients, families, and colleagues with respect and empathy.
Accountability &ndash; Take ownership and recognize the contributions of others.
Results-Driven &ndash; Strive for excellence and exceed expectations.
Everyone Counts &ndash; Foster diversity, equity, teamwork, and collaboration. 
Why Join IRC?<ul><li>
Career Growth &ndash; Be part of a values-driven team making a meaningful impact.</li><li>
Competitive Compensation &ndash; Salaries continually benchmarked against market and trends.</li><li>
Enhanced PTO &ndash; Your most recent dialysis experience counts toward PTO accrual.</li><li>
Team Culture &ndash; Thrive in a supportive environment that values innovation, accountability, and compassion.</li></ul> 
Salary Range: $18.17 - $22.17 / hour depending on experience and qualifications 
Innovative Renal Care is an equal opportunity and a drug free workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origins, citizenship, disability or protected veteran status. All applicants will be subject to a drug screening and background check upon acceptance of an offer.<ul><li> 
IRC will only contact you from careers@innovativerenal.com or team members with an @innovativerenal.com email address. Please be cautious and aware of spam or fraudulent emails soliciting personal or banking information. IRC will not request this information via email.</li></ul> 
#LI-DNI</div>

Administrative Assistant

Yuan Qi Acupunture Center

Female Receptionist / Administrative AssistantLocationYuan Qi Acupuncture Center LLCJob SummaryWe are looking for a professional, organized, and friendly Female Receptionist to join our clinic team. The candidate will be responsible for handling front desk operations, assisting patients, managing appointments, and providing administrative support to ensure smooth daily clinic operations.Duties and Responsibilities<ul><li>Welcome and assist patients and visitors professionally</li><li>Answer phone calls, WhatsApp inquiries, and emails</li><li>Schedule and confirm appointments</li><li>Handle patient registration and maintain records/files</li><li>Process payments, invoices, and receipts</li><li>Coordinate with doctors, therapists, and staff regarding schedules</li><li>Assist patients with insurance reimbursement documents if needed</li><li>Maintain cleanliness and organization of the reception area</li><li>Monitor office supplies and clinic inventory</li><li>Support administrative and marketing tasks when required</li><li>Handle patient concerns politely and professionally</li></ul>Requirements<ul><li>Female candidate only</li><li>Previous receptionist or customer service experience is an advantage</li><li>Good communication skills in English</li><li>Knowledge of Microsoft Office and basic computer skills</li><li>Friendly personality with professional appearance</li><li>Ability to multitask and work under pressure</li><li>Experience in clinic, wellness, or healthcare industry is preferred</li><li>Knowledge in Google Ads, Instagram Ads, and social media marketing is an advantage</li></ul>Working Hours<ul><li>48 hours per week</li><li>Clinic schedule may include weekends and holidays based on duty roster</li></ul>Salary &amp; Benefits<ul><li>Salary to be discussed during interview</li><li>Visa and medical insurance provided according to UAE labor law</li><li>Incentives/commission may be offered based on performance</li></ul>Skills Preferred<ul><li>Customer service</li><li>Communication skills</li><li>Time management</li><li>Organization skills</li><li>Teamwork</li><li>Sales and appointment handling experience is a plus</li><li>Basic digital marketing knowledge is an advantage</li></ul>Job Types: Full-time, PermanentPay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Admin Receptionist

august rose health center

<div><div><div>Benefits:</div>
<ul><li>Training &amp; development</li>
<li>Bonus based on performance</li>
<li>Health insurance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul></div><div><div>Are you an organized and detail-oriented individual with a passion for supporting the mental health and well-being of others? Join our reputable outpatient mental health clinic as an Administrative Assistant, where you will play a vital role in providing efficient administrative support to our psychiatrist and mental health therapists. Your exceptional organizational skills and dedication to assisting our clients with insurance-related matters will contribute to the smooth functioning of our clinic and ensure our clients receive the care they need. 
</div><ul><li>Job Title: Administrative Assistant</li>
<li>Job Type: Part-Time</li>
<li>Job Location: In-Person</li>
<li>Compensation Range: $15-$19 an hour</li>
</ul><div>Key Responsibilities:</div>
<ul><li>Scheduling Appointments:</li>
<li>Coordinate and manage the appointment schedule for the psychiatrist and mental health therapists.</li>
<li>Communicate with clients to schedule, reschedule, and confirm appointments, ensuring timely and accurate information.</li>
<li>Handle appointment inquiries via phone, email, or in person, providing exceptional customer service to all clients.</li>
<li>Insurance Verification and Authorization:</li>
<li>Verify clients' insurance coverage and benefits prior to their appointments, ensuring accuracy and completeness of information.</li>
<li>Obtain insurance authorizations for therapy services as required by insurance providers.</li>
<li>Assist clients in understanding their insurance coverage and potential out-of-pocket expenses.</li>
<li>Insurance Billing:</li>
<li>Prepare and submit insurance claims for therapy services provided by the psychiatrist and mental health therapists.</li>
<li>Monitor and track insurance claims to ensure timely payment and follow up on any denied or pending claims.</li>
<li>Work collaboratively with insurance companies to resolve billing inquiries and discrepancies.</li>
<li>Electronic Health Records (EHR) Management:</li>
<li>Maintain and update clients' electronic health records accurately and securely.</li>
<li>Ensure that all documentation complies with clinic policies and relevant legal and ethical standards.</li>
<li>Administrative Support:</li>
<li>Assist with general administrative tasks, including filing, data entry, and managing office supplies.</li>
<li>Help with answering phone calls, directing inquiries to the appropriate staff, and providing information to clients as needed.</li>
<li>Collaborative Teamwork:</li>
<li>Collaborate effectively with other administrative staff, therapists, and the psychiatrist to support the overall clinic operations.</li>
<li>Foster a positive and welcoming environment for clients and staff alike.</li>
</ul><div>Requirements:</div>
<ul><li>High school diploma or equivalent; some college coursework or a related degree is a plus.</li>
<li>Proven experience in administrative or office support roles, preferably in a healthcare or mental health setting.</li>
<li>Strong organizational skills and attention to detail, ensuring accurate scheduling and billing procedures.</li>
<li>Excellent communication and customer service skills, with the ability to empathize and interact professionally with clients.</li>
<li>Familiarity with insurance verification, authorization, and billing processes.</li>
<li>Proficiency in using electronic health records (EHR) systems and standard office software (e.g., Microsoft Office).</li>
<li>Ability to handle sensitive and confidential information with utmost discretion and professionalism.</li>
</ul><div>Join our compassionate and dedicated team as an Administrative Assistant, and contribute to our mission of providing exceptional mental health services to our valued clients. Help us make a positive impact on the lives of individuals seeking support and healing. Apply today and be part of our caring community. 
</div><div>Job Type: Part-time 
</div><div>Work Location: In person</div></div></div>

Outpatient Mental Health Clinic Administrative Assistant

Trinity Health-ND

<div>Position Summary:
The Office Assistant supports daily front-office operations by providing courteous, efficient, and accurate administrative services within the clinic setting. This role greets patients, coordinates registration and scheduling, answers incoming calls, collects payments, and ensures each interaction reflects a high standard of customer service. Working closely with clinical and administrative staff, the Office Assistant helps maintain smooth clinic workflow by keeping records organized, supporting clear communication, and responding effectively to changing operational needs. This position functions within a collaborative, service-oriented team environment and may also provide coverage in other reception areas as needed to support continuity of care and clinic operations.
Key Responsibilities:<ul><li>
Greet and register patients, verify required information, and process payments in accordance with clinic procedures.</li><li>
Schedule, update, and coordinate patient appointments using electronic scheduling systems to support timely and efficient clinic access.</li><li>
Answer and triage incoming calls, route messages appropriately, and provide clear, courteous communication to patients and staff.</li><li>
Maintain organized front office operations by preparing forms, updating records, managing incoming documents, and supporting daily administrative tasks.</li><li>
Protect patient confidentiality by handling sensitive information in compliance with privacy and organizational policies.</li><li>
Provide cross coverage in other reception or clinic areas to support continuity of operations during staff absences or high volume periods.</li></ul>
Licenses and Certifications Required:<ul><li>
None</li></ul>
Educational Requirements:<ul><li>
HS Diploma or GED, preferred</li></ul>
Experience Requirements:<ul><li>
Customer service experience or training, required. Preferably six (6) months minimum</li><li>
Experience in a clerical or office setting, preferred</li><li>
Medical terminology knowledge, preferred</li><li>
Experience with computer appointment software, preferred</li></ul>
Special Skills or Training Requirements:<ul><li>
Ability to communicate effectively in person and on the telephone</li><li>
Ability to demonstrate good judgement in handling incoming calls and in person patients efficiently and appropriately</li><li>
Exceptional interpersonal, customer service, problem solving, verbal and written communication and conflict resolution</li><li>
Ability to handle confidential and sensitive information</li><li>
Ability to work in a fast paced environment; working efficiently and multitasking</li><li>
Compliance with all Privacy and Confidentiality Standards per Trinity&rsquo;s policies</li></ul>
Physical Requirements:
The Office Assistant primarily performs work at a computer workstation, requiring frequent sitting with intermittent standing, walking, reaching, and handling of office materials. The role may involve occasional lifting or carrying of light items such as supplies or paperwork. Adequate vision, hearing, and verbal communication skills are essential for interacting with patients, managing phone calls, and completing detailed clerical tasks.
Environmental Requirements:
Work occurs in an outpatient clinic reception environment with routine contact with patients, families, and clinical staff. The role may involve frequent interruptions, moderate noise, and proximity to patient-care areas. Adherence to safety practices, infection-prevention protocols, and confidentiality standards is required when working with patient information and navigating shared clinic spaces.</div>

Office Assistant, Patient Registration

Office Assistant, Occupational Medicine

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