clinic office assistant

DeTar Healthcare System

<div><p><b>Job Summary</b><br>
<br>
The Clinic Office Assistant provides administrative and clerical support to ensure efficient operations within the clinic. This role is responsible for patient check-in and check-out, scheduling appointments, handling patient inquiries, processing payments, and maintaining accurate records. The Clinic Office Assistant also assists with various office and clinic tasks to support healthcare providers and ensure a positive patient experience.<br>
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<b>Essential Functions</b></p><ul><li>
Greets and assists patients during check-in and check-out, ensuring accuracy in patient information and documentation.</li><li>
Schedules patient appointments, obtains pre-certifications, and coordinates with providers for testing, procedures, and surgeries.</li><li>
Collects time-of-service (TOS) payments, issues invoices, and processes financial transactions in compliance with clinic policies.</li><li>
Maintains and updates patient records, ensures quality control, and addresses gaps in care.</li><li>
Answers phone calls, responds to inquiries regarding clinic policies and services, and routes messages appropriately.</li><li>
Enters charges and codes invoices for billing, ensuring accuracy and timely processing.</li><li>
Monitors and maintains office and clinic supply inventory, placing orders as needed to ensure availability of necessary materials.</li><li>
Assists in handling physician call schedules, provider reimbursements, and license renewals.</li><li>
Supports clinical staff as needed, including assisting in triage and coordinating patient referrals.</li><li>
Ensures a clean and organized work environment, following infection control and safety protocols.</li><li>
Performs other duties as assigned.</li><li>
Maintains regular and reliable attendance.</li><li>
Complies with all policies and standards.</li></ul><p><b>
Qualifications</b></p><ul><li>
0-2 years of experience in a medical office, clinic, or healthcare administrative setting required</li></ul><p><b>
Knowledge, Skills and Abilities</b></p><ul><li>
Proficiency in electronic medical records (EMR) systems and office software.</li><li>
Strong organizational skills and attention to detail.</li><li>
Excellent verbal and written communication skills.</li><li>
Ability to multitask and work in a fast-paced healthcare environment.</li><li>
Customer service-oriented with a professional and courteous demeanor.</li><li>
Knowledge of medical terminology, scheduling, billing, and insurance verification preferred.</li></ul><p><b>
Licenses and Certifications</b></p><ul><li>
Certified Medical Office Administrative Assistant (CMAA) preferred</li></ul></div>

Clinic Office Assistant

University of Connecticut

<p></p><div><p><b>Additional Links:</b></p>
<div></div><ul><div>This position is Benefit eligible; click here for an overview of available benefits.</div>
<div></div><div>This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract</div>
<div></div><div>This position is in salary group UHP-02; click here to review the current UHP Pay Plan</div></ul><br>
<p></p><div>Excellence, Teamwork, Leadership, and Innovation. These values define UConn Health. We are looking for team members that share these same values. Our top-rated organization is looking to add a Clinic Office Assistant to our Urology team within the UConn Medical Group.</div>
<div>
</div><div>At UConn Health, this class is accountable for independently performing a full range of administrative tasks in the scheduling, record keeping and billing of services to patients. This position will work in the outpatient pavilion located in Farmington, CT.</div>
<div>
</div><div></div><div><b>SUPERVISION RECEIVED:</b></div>
<div>
Works under the general supervision of an employee of higher grade.</div>
<div>
</div><div></div><div><b>SUPERVISION EXERCISED:</b></div>
<div>
ay lead/supervise lower-level employees as assigned.
</div><div></div><div><b>EXAMPLES OF DUTIES:</b></div>
<div>
Acts as triage/receptionist for incoming patients and telephone calls</div>
<div>
Schedules patient appointments for clinics, surgery and diagnostic testing</div>
<div>
Assures availability of medical records</div>
<div>
Prepares a variety of requests for patient diagnostic testing</div>
<div>
May transport specimens</div>
<div>
Receives/records tests results, notify physicians of results</div>
<div>
Processes billing/insurance information</div>
<div>
Sends out reminder cards/letters to cancel and reschedule appointments</div>
<div>
May assist physicians in minor office procedures</div>
<div>
May stock rooms</div>
<div>
May order supplies</div>
<div>
Works on special projects</div>
<div>
May perform secretarial duties</div>
<div>
Keeps records/files</div>
<div>
Prepare reports/correspondence</div>
<div>
May transcribe orders, discharge/admission summaries from tape recordings</div>
<div>
Performs related duties as required</div>
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</div><div></div><div><b>MINIMUM QUALIFICATIONS REQUIRED</b></div>
<div><b>
KNOWLEDGE, SKILL AND ABILITY:</b></div>
<div>
Knowledge of the principles and practices of clinical office management</div>
<div>
Knowledge of medical terminology</div>
<div>
Considerable interpersonal skills</div>
<div>
Oral and written communications skills</div>
<div>
Ability to operate office equipment which may include word processors, computer terminals or other automated equipment</div>
<div>
Ability to schedule and prioritize workflow</div>
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</div><div></div><div><b>EDUCATION AND TRAINING:</b></div>
<div>
General Experience: Two (2) years of direct face-to-face customer service experience.</div>
<div>
</div><div></div><div><b>PREFERRED QUALIFICATIONS:</b></div>
<div>
Two (2) years of medical clinic office experience scheduling medical appointments and procedures</div>
<div>
Experience working with EPIC</div>
<div>
Experience working in a surgery and/or urology office practice setting</div>
<div>
Surgical scheduling</div>
<div>
</div><div></div><div><b>SCHEDULE:</b> Full time, 40 hours per week, Monday - Friday, 8:00 am and 5:00 pm; 60-minute unpaid meal break. May be required to travel to offsite locations.</div>
<div>
</div><div></div><div><b>Why UConn Health</b></div>
<div>
UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.</div></div><div></div>

Zeerak Matab (Herbal & Hijama)

<p>We are looking for an enthusiastic and well-spoken <b>female staff member</b> for a <b>clinic assistant role</b> at our clinic. The ideal candidate will also handle <b>telephone marketing</b>, <b>appointment bookings</b>, and assist the <b>female doctor</b> during clinical procedures.</p><p><b>Job Responsibilities:</b></p><ul><li>Attend to patients at the reception with a warm and professional demeanor</li><li>Make and receive telemarketing calls to promote clinic services</li><li>Book appointments and manage scheduling efficiently</li><li>Assist the doctor in clinical procedures as required</li><li>Maintain cleanliness and basic organization of the front office area</li></ul><p><b>Job Requirements:</b></p><ul><li>Must be <b>presentable, polite, and confident in communication</b></li><li>Basic knowledge of using a computer and phone systems</li><li>Comfortable with handling both reception duties and assisting in medical procedures</li><li>Prior experience in a clinic or customer service role is a plus</li></ul><p><b>Salary:</b> Rs. 15,000/- per month<br/><b>Duty Timing:</b> 04:00 PM to 10:00 PM<br/><b>Working Days:</b> Monday to Saturday (Sunday Off)<br/><b>Location:</b> Block-E, Johar Town, Lahore</p><p><b>How to Apply:</b><br/>Interested candidates can contact us at 0332-1136831</p><p>Job Type: Full-time</p><p>Pay: Rs15,000.00 per month</p><p>Work Location: In person</p>

Clinic Assistant (Female)

Fulton County Schools

<div></div><div><div><div><div><div>Category: Health Services
</div></div></div></div><div><div><div><div>Job Function: Clerical
</div></div></div></div><div><div><div><div>Department: Manning Oaks Elementary
</div></div></div></div><div><div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
</div><div>Assists in the day-to-day work in the school&rsquo;s health clinic</div></div><div><div><h2 class="jobSectionHeader"><b>
Essential Duties</b></h2>
</div><div><ul><li>Monitors the activity of the school health clinic under the direction of the school administration</li>
<li>Monitors ill or injured students while in the school health clinic</li>
<li>Makes appropriate contact with administrators and parents regarding students who are sent to the school health clinic</li>
<li>Administers basic first aid as needed</li>
<li>Attends pre-service and service meetings as required</li>
<li>Perform other duties as assigned by the appropriate administrator</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Required Education</b></h2>
</div><div><div>High School Diploma or GED equivalent</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Certification/Licensure</b></h2>
</div><div><div>Completion of health or equivalent course in first aid/CPR required</div></div></div><div><div><h2 class="jobSectionHeader"><b>
Experience Qualifications</b></h2>
</div><div>Some experience working with children preferred</div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge/Skills/Abilities</b></h2>
</div><ul><li>Knowledge of and appropriate techniques to administer basic first aid
</li><li>Ability to work effectively with the administration in implementing the objectives of the program
</li><li>Ability to handle confidential information
</li><li>Must be detailed and task oriented
</li><li>Excellent organizational skills
</li><li>Excellent communication skills both written and verbal
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Working Conditions</b></h2>
</div><ul><li>Normal office environment
</li><li>Requires safety training and protective devices
</li><li>Regular exposure to infectious material/diseases
</li><li>Regular exposure to chemicals and solvents
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Physical Demands</b></h2>
</div><ul><li>May have to lift and carry 30-50 pounds with assistance
</li><li>May have to push or pull a maximum of 50 pounds
</li><li>May require bending, stooping, or crouching
</li></ul></div></div></div></div></div></div><div><div><div><div>Posting ID: 33962
</div></div></div></div><div><div><p>It is the policy of the Fulton County School System not to discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity, or service. If you wish to make a complaint or request accommodation or modification due to discrimination in any program, activity, or service, contact Compliance Coordinator Gonzalo LaCava, 6201 Powers Ferry Rd, NW, Atlanta, Georgia 30339, or phone 470-254-4585.TTY 1-800-255-0135.</p>
</div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Clinic Assistant
</b></h1></div></div></div></div><div><div><div><div>Req ID: Fulton County Schools<br>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>Atlanta</p></div>

Clinic Assistant

Northwest Medical Specialties

<p><b>Summary:</b> The Clinical Administrative Assistant plays a vital role in supporting providers and enhancing the delivery of patient care through a combination of clinical coordination and high-level administrative support. This position serves as a central point of connection between patients, providers, and care teams, ensuring seamless communication, efficient workflows, and a consistently high-quality care experience. Through proactive organization, attention to detail, and responsiveness, this role helps optimize provider effectiveness while contributing to a smooth, patient-centered operation.</p><p><b>Essential Duties and Responsibilities include the following:</b></p><ul><li>Assist providers with documentation, including creating and transcribing medical records and visit notes under provider supervision</li><li>Ensure accurate, timely, and complete medical chart documentation</li><li>Support patient flow through scheduling, referral coordination, and follow-up care</li><li>Serve as a liaison between providers, patients, and care teams to ensure clear communication and continuity of care</li><li>Collaborate with internal departments to resolve barriers and prevent delays in patient care</li><li>Assist with provider team calls and coordinate communication with external care partners</li><li>Participate in patient visits as requested and support discharge processes</li><li>Monitor patient follow-ups, callbacks, and care coordination tasks</li><li>Ensure patient records are obtained, maintained, and appropriately distributed</li><li>Support provider charge capture, documentation accuracy, and basic auditing/billing processes</li><li>Attend departmental and care team meetings as needed</li><li>Coordinate calendars, meetings, and conference room scheduling across teams</li><li>Provide administrative support to leadership and/or Board of Directors, including preparing materials, transcribing minutes, maintaining records, and supporting special projects</li><li>Prepare reports, presentations, and conduct research using various tools</li><li>Assist with travel arrangements, itineraries, and expense reimbursements</li><li>Maintain professional communication via phone, email, and written correspondence</li><li>Handle confidential and time-sensitive information with discretion</li><li>Manage competing priorities, working proactively to meet deadlines and ensure follow-through</li><li>Provide general administrative support to team members and leadership as directed</li><li>Maintain strict adherence to HIPAA and patient confidentiality standards</li><li>Comply with all company policies, procedures, and regulatory requirements</li><li>Perform other administrative or clinical support duties as assigned</li><li>May provide executive-level operational or personal support, including coordinating select non-business matters, appointments, and logistics to optimize leadership effectiveness</li></ul><p><b>Supervisory Responsibilities: </b> This position does not have supervisory responsibilities.</p><p><b>Qualifications:</b> To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><ul><li>Ability to manage a multitude of emotional situations</li><li>Ability to work in a fast paced working environment</li><li>Self-motivated</li><li>Able to manage several projects independently and simultaneously</li><li>Detailed, thorough, and possessing excellent follow-through skills</li><li>Desire to be proactive and create a positive experience for other team members</li><li>Ability to maintain a professional demeanor</li><li>Prior work experience that demonstrates a track record of operational excellence</li><li>Highly organized with effective communication skills</li><li>Flexibility to work both independently and remotely at times</li><li>Travels/works from various clinic locations as needed</li></ul><p><b>Education/Experience </b></p><ul><li>Two (2) or more years of administrative assistant experience required</li><li>Prior meeting/event management experience preferred</li><li>Experience in a medical setting preferred</li><li>Proficient knowledge of medical terminology</li><li>Excellent computer skills</li></ul><p>Benefit information can be found here:https://www.nwmedicalspecialties.com/about-us/careers/benefits/</p><p>Job Type: Full-time</p><p>Pay: $24.60 - $34.11 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Administrative: 2 years (Required)</li><li>Clinical: 2 years (Required)</li></ul><p>Work Location: In person</p>

Clinical Administrative Assistant

Fresenius Medical Care

<div></div><div><div><h1 class="jobSectionHeader"><b>PURPOSE</b><b> </b><b>AND</b><b> </b><b>SCOPE:</b></h1><p><i>
Performing</i><i> </i><i>general</i><i> </i><i>office</i><i> </i><i>duties</i><i> </i><i>incorporating</i><i> </i><i>a</i><i> </i><i>variety</i><i> </i><i>of basic</i><i> </i><i>and</i><i> </i><i>routine</i><i> </i><i>clerical</i><i> </i><i>and</i><i> </i><i>secretarial</i><i> </i><i>duties</i><i> </i><i>in</i><i> </i><i>a</i><i> </i><i>clinical</i><i> </i><i>environment.</i></p><p></p><p>
Be the &quot;face&quot; of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.</p><p></p><h1 class="jobSectionHeader"><b>
PRINCIPAL</b><b> </b><b>DUTIES</b><b> </b><b>AND</b><b> </b><b>RESPONSIBILITIES:</b></h1><p>
 Under general supervision, follows established company policies and procedures and applies acquired job skills to:</p><p></p><p><b>
 </b><b>Patient Engagement and Front Desk</b><b> -</b> Responsibilities may include the following based on location and business need:</p><ul><li>
Answering telephone &amp; routing calls to the appropriate person</li><li>
Professionally greet all patients and guests.</li><li>
Maintain a professional environment at all times. Monitors the reception and waiting areas.</li><li>
Distributing incoming mail.</li><li>
Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.</li><li>
Ensure all aspects of patient confidentiality are maintained at all times</li></ul><p></p><p>
 <b>Scheduling and Registration </b><b>- </b>Responsibilities may include the following based on location and business need:</p><ul><li>
Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.<ul><li>
Prepares medical records for facsimile or mail related to travel, transplant, disability and others.</li><li>
Organizes travel for patients by contacting and providing requested medical records.</li><li>
Coordinates with transient patient paperwork.</li><li>
Coordinates transfer placements and confirmations along with Clinical Manager.</li><li>
Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.</li><li>
Assist with medical appointment referrals and scheduling.</li><li>
Assist with transportation coordination and referrals.</li></ul></li></ul><ul><li>
Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.</li><li>
Monthly insurance card scanning</li></ul><p></p><p><b>
Administrative and Additional Responsibilities</b><b> - </b>Responsibilities may include the following based on location and business need:</p><ul><li>
Setting up and maintaining filing systems and basic databases as applicable.</li><li>
Completing forms and reports as required by the various company offices and outside vendors and agencies.</li><li>
Preparing purchase orders using the appropriate software application.</li><li>
Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.</li><li>
Maintaining inventory of the necessary office supplies</li><li>
Assists in auditing records for ongoing compliance with medical records standards (H&amp;Ps, monthly physician progress notes, care plans, etc).</li><li>
Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.</li><li>
Assemble, file and maintain patient medical records</li><li>
Print patient schedule and pull patient charts daily.</li><li>
Arrange for package pickup and delivery.</li><li>
Assists with month-end reporting requirements.</li><li>
Participate in collaboration sessions such as center/team huddles and staff meetings.</li><li>
Attend education and training sessions as appropriate and apply key learnings.</li></ul><p></p><p><b>
SKILLS:</b></p><ul><li>
Knowledge of office procedures required.</li><li>
Proficient in Microsoft office applications</li><li>
Ability to adapt to supporting software applications.</li><li>
Professional attitude and appearance</li><li>
Solid written and verbal communication skills</li><li>
Ability to be resourceful and proactive when issues arise</li><li>
Strong organizational skills</li><li>
Multitasking and time-management skills, with the ability to prioritize tasks</li><li>
Customer service attitude</li></ul><p></p><h1 class="jobSectionHeader"><b>
PHYSICAL DEMANDS AND WORKING CONDITIONS</b><b>:</b></h1><ul><li>
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials</li></ul><p></p><h1 class="jobSectionHeader"><b>
SUPERVISION:</b></h1><ul><li>
None</li></ul><p></p><p><b>
 </b><b>EDUCATION</b>:</p><ul><li>
High School Diploma or GED required</li></ul><p></p><h1 class="jobSectionHeader"><b>
EXPERIENCE AND REQUIRED SKILLS</b><b>:</b></h1><ul><li>
Minimum 6 months relevant experience without a degree.</li><li>
1-2 years related experience preferred.</li><li>
Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.</li><li>
Pleasant telephone manner.</li></ul><p></p><p><b>
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.</b></p></div><p><b>
EOE, disability/veterans</b></p></div>

Clinic Administrative Assistant

Trinity Health-ND

<div><p><b>Position Summary:</b></p><p>
The Office Assistant supports daily front-office operations by providing courteous, efficient, and accurate administrative services within the clinic setting. This role greets patients, coordinates registration and scheduling, answers incoming calls, collects payments, and ensures each interaction reflects a high standard of customer service. Working closely with clinical and administrative staff, the Office Assistant helps maintain smooth clinic workflow by keeping records organized, supporting clear communication, and responding effectively to changing operational needs. This position functions within a collaborative, service-oriented team environment and may also provide coverage in other reception areas as needed to support continuity of care and clinic operations.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Greet and register patients, verify required information, and process payments in accordance with clinic procedures.</li><li>
Schedule, update, and coordinate patient appointments using electronic scheduling systems to support timely and efficient clinic access.</li><li>
Answer and triage incoming calls, route messages appropriately, and provide clear, courteous communication to patients and staff.</li><li>
Maintain organized front office operations by preparing forms, updating records, managing incoming documents, and supporting daily administrative tasks.</li><li>
Protect patient confidentiality by handling sensitive information in compliance with privacy and organizational policies.</li><li>
Provide cross coverage in other reception or clinic areas to support continuity of operations during staff absences or high volume periods.</li></ul><p><b>
Licenses and Certifications Required:</b></p><ul><li>
None</li></ul><p><b>
Educational Requirements:</b></p><ul><li>
HS Diploma or GED, preferred</li></ul><p><b>
Experience Requirements:</b></p><ul><li>
Customer service experience or training, required. Preferably six (6) months minimum</li><li>
Experience in a clerical or office setting, preferred</li><li>
Medical terminology knowledge, preferred</li><li>
Experience with computer appointment software, preferred</li></ul><p><b>
Special Skills or Training Requirements:</b></p><ul><li>
Ability to communicate effectively in person and on the telephone</li><li>
Ability to demonstrate good judgement in handling incoming calls and in person patients efficiently and appropriately</li><li>
Exceptional interpersonal, customer service, problem solving, verbal and written communication and conflict resolution</li><li>
Ability to handle confidential and sensitive information</li><li>
Ability to work in a fast paced environment; working efficiently and multitasking</li><li>
Compliance with all Privacy and Confidentiality Standards per Trinity&rsquo;s policies</li></ul><p><b>
Physical Requirements:</b></p><p>
The Office Assistant primarily performs work at a computer workstation, requiring frequent sitting with intermittent standing, walking, reaching, and handling of office materials. The role may involve occasional lifting or carrying of light items such as supplies or paperwork. Adequate vision, hearing, and verbal communication skills are essential for interacting with patients, managing phone calls, and completing detailed clerical tasks.</p><p><b>
Environmental Requirements:</b></p><p>
Work occurs in an outpatient clinic reception environment with routine contact with patients, families, and clinical staff. The role may involve frequent interruptions, moderate noise, and proximity to patient-care areas. Adherence to safety practices, infection-prevention protocols, and confidentiality standards is required when working with patient information and navigating shared clinic spaces.</p></div>

Office Assistant, Patient Registration

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