clinic office manager

Balance Hormone Center

Balance Hormone Center &ndash; West Valley Litchfield Park, AZ Job Type: Full-time | ExemptPay: $55,000 - $65,000 a yearAbout Us Balance Hormone Center provides comprehensive hormone replacement therapy and wellness services for men and women. We are a growing clinic focused on compassionate, efficient, and patient-centered care.We are expanding into the West Valley, with a new clinic location in the Litchfield Park area and are seeking an experienced Office Manager to lead the launch and ongoing operations of our new clinic.Position Overview The Office Manager is the operational leader of the clinic and is responsible for overseeing front and back-office operations, staff performance, patient experience, and compliance with company policies and procedures.Training Training will be conducted over a four-week period prior to the clinic opening. Training will take place at one or more of our established clinic locations (Gilbert, Chandler, and/or Scottsdale).A $500 training bonus will be provided to help offset additional commute costs associated with traveling to these locations.Key ResponsibilitiesClinic Operations:<ul><li>Oversee daily front and back office operations</li><li>Ensure adherence to SOPs and workflow efficiency</li><li>Monitor patient flow, scheduling, and documentation accuracy</li></ul>Staff Leadership:<ul><li>Hire, train, and supervise clinic staff</li><li>Manage schedules, PTO, and performance reviews</li><li>Partner with HR on employee relations</li></ul>Patient Experience:<ul><li>Manage escalated patient concerns and ensure resolution</li><li>Maintain documentation of patient issues and follow-up</li></ul>Reporting &amp; Inventory:<ul><li>Track clinic performance metrics and KPIs</li><li>Manage inventory, ordering, and compliance logs</li></ul>Required Qualifications<ul><li>Experience in healthcare operations or clinic management required</li><li>Strong leadership and organizational skills</li><li>Experience with EMR, scheduling systems, and reporting tools</li></ul>Benefits<ul><li>Health insurance</li><li>Dental insurance</li><li>401(k) with employer matching</li><li>Paid time off</li><li>Paid Holidays</li><li>Employee discounts</li></ul>Why Join Us<ul><li>Opportunity to lead a brand-new clinic launch</li><li>Growth potential within a rapidly expanding organization</li><li>Collaborative and team-oriented environment</li></ul>Pay: $55,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Application Question(s):<ul><li>How many years of experience do you have managing operations in a medical or healthcare setting?</li><li>How many employees have you directly supervised in your most recent role?</li><li>What electronic medical record (EMR) systems have you used, and how comfortable are you navigating them daily?</li><li>Have you been responsible for hiring, training, and managing staff performance in a prior role? Please briefly describe.</li><li>What are your compensation expectations for this role?</li><li>This role will support the launch of a new clinic and require implementing workflows, team culture, and patient volume from the ground up. How comfortable are you working in a growth-focused environment?</li><li>In your most recent role, approximately how many patients did your clinic see per day, and what was your role in managing patient flow?</li><li>Tell us about a time you identified an operational issue in a clinic and how you resolved it.</li><li>What experience do you have with medical billing, insurance verification, or revenue cycle processes?</li><li>This position will be based in the West Valley (Peoria or Litchfield Park area, final location TBD). Are you able to reliably commute to this area?</li><li>Training will take place over a four-week period at our Gilbert, Chandler, and/or Scottsdale locations. Are you able to commit to this training schedule?</li><li>How would you describe your leadership style when managing a team in a fast-paced clinical environment?</li><li>If selected, when would you be available to begin employment?</li><li>Tell us about a time you had to address a performance or behavioral issue with an employee. What steps did you take, and what was the outcome?</li><li>What type of medical practice have you primarily worked in: insurance-based, cash-pay, or a combination of both? Please briefly describe your experience.</li></ul>Work Location: In person

Medical Office Manager

Workhorse Coworking

Job Summary We are seeking a dynamic and highly organized Medical Office Manager to lead the daily operations of our healthcare facility. This role is vital in ensuring seamless clinic management, exceptional patient care, and efficient administrative workflows. The ideal candidate will possess extensive medical office experience, strong leadership skills, and a comprehensive understanding of healthcare management systems. As the cornerstone of our practice, you will oversee staff supervision, financial management, compliance with healthcare regulations, and the implementation of best practices to elevate our clinic&rsquo;s performance.Responsibilities<ul><li>Oversee all aspects of medical office operations, including scheduling, patient flow, and administrative support to ensure a smooth patient experience.</li><li>Manage fiscal responsibilities such as budgeting, billing, coding accuracy, and financial reporting using Mod Med.</li><li>Supervise clinical and administrative staff, providing guidance on human resources policies, training, performance evaluations, and team development.</li><li>Maintain compliance with HIPAA regulations and ensure the confidentiality and security of medical records and electronic health records (EHR) systems.</li><li>Coordinate with healthcare providers to optimize practice management, including utilization management, managed care processes, and medical records documentation.</li><li>Oversee clinic inventory management, procurement processes, and equipment maintenance to support efficient operations.</li><li>Ensure adherence to accreditation standards such as JCAHO requirements and OSHA guidelines for safety and quality assurance in acute care or hospital settings.</li><li>Implement process improvements for office management workflows while fostering a positive environment that promotes excellent patient care and staff satisfaction.</li></ul>Qualifications<ul><li>Proven experience in medical office management or healthcare administration within a clinical setting.</li><li>Strong knowledge of medical terminology, medical records management, and EMR systems. Mod Med experience is a plus!</li><li>Demonstrated supervisory experience leading multidisciplinary teams in a healthcare environment.</li><li>Expertise in fiscal management, including budgeting, financial analysis, and resource allocation.</li><li>Familiarity with Podiatry office practice management is a plus but not required.</li><li>Excellent organizational skills with the ability to multitask effectively in fast-paced settings such as clinics or hospitals.</li><li>Knowledge of HIPAA regulations, managed care policies, JCAHO standards, and healthcare compliance protocols. Join us to lead a dedicated team committed to delivering outstanding patient-centered care! This position offers an exciting opportunity to influence practice success through strategic leadership while supporting the health and well-being of our community.</li></ul>Pay: $35.00 - $42.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Vaughan Regional Medical Center

<div><div>Facility Vaughan Regional Medical Center 
Req ID 554302 Post Date 04/13/2026</div> 

<div> 
Description 
Join Vaughan Regional Medical Center in Selma, AL, a 175-bed, Joint Commission&ndash;accredited community hospital that serves as a critical healthcare hub in the region. Vaughan delivers a full complement of hospital services, including emergency care, to the Black Belt area of southern Alabama. As part of ScionHealth, Vaughan combines system strength with strong local impact so that you can make your mark where your work truly matters.
Job Summary
The Clinic Manager is responsible for overseeing the daily operations of hospital-owned physician practices, ensuring high-quality patient care, operational efficiency, and regulatory compliance. The role involves managing staff, developing and monitoring budgets, implementing practice policies, and fostering effective communication between clinical and administrative staff. The Clinic Manager also collaborates with senior leadership to develop strategic initiatives aimed at optimizing service delivery and patient satisfaction.
Essential Functions<ul><li>
Oversees daily operations of assigned physician practices, ensuring efficient workflow and high-quality patient care</li><li>
Develops and implements policies and procedures to maintain operational consistency and regulatory compliance</li><li>
Monitors financial performance, prepares budgets, and addresses variances</li><li>
Recruits, trains, and supervises clinical and administrative staff</li><li>
Ensures accurate documentation, coding, and billing practices to optimize reimbursement</li><li>
Coordinates with providers to optimize schedules, manage patient flow, and reduce wait times</li><li>
Manages supply chain processes, including ordering and maintaining inventory levels</li><li>
Resolves patient complaints and escalates issues to senior leadership as necessary</li><li>
Implements quality improvement initiatives to enhance patient experience and operational efficiency</li><li>
Collaborates with senior leadership on strategic planning and service line development</li></ul>
Knowledge/Skills/Abilities/Expectations<ul><li>
Strong leadership and team-building skills</li><li>
Knowledge of medical billing, coding, and insurance reimbursement</li><li>
Excellent communication and interpersonal skills</li><li>
Proficiency in Microsoft Office Suite and EHR systems (e.g., Epic, Athena)</li><li>
Analytical skills to interpret financial data and develop operational plans</li><li>
Ability to work independently and manage multiple priorities in a fast-paced environment</li><li>
Demonstrates professionalism, integrity, and commitment to patient-centered care</li></ul> 

Qualifications 
Education<ul><li>
Bachelor&rsquo;s degree in Business Administration, Healthcare Management, or related field preferred</li><li>
Associate degree or equivalent combination of education and experience required</li></ul>
License/Certification<ul><li>
Certification in Healthcare Management (e.g., CMPE) preferred</li><li>
Basic Life Support (BLS) preferred</li></ul>
Experience<ul><li>
Minimum of three (3) years of management experience in a physician practice or outpatient clinic setting required</li><li>
Experience with electronic health record (EHR) systems and medical billing/coding preferred</li></ul></div></div>

Clinic Manager - OB Clinic

Optimize U Memphis

Overview We are seeking a dedicated and skilled Office Manager to join our team. We treat women and men by optimizing their hormones. We also focus on workout recovery. The ideal candidate will play a crucial role in providing high-quality patient care and administrative support within a fast-paced medical environment. This position requires an understanding of medical terminology, patient service, and the ability to work effectively in an outpatient setting. Experience in customer care and marketing is highly desirable.Responsibilities<ul><li>Assist healthcare providers with patient examinations and procedures.</li><li>Perform Billing entries.</li><li>Perform intake procedures including obtaining vital signs and medical histories.</li><li>Maintain accurate patient records using EHR systems.</li><li>Ensure compliance with safety protocols and basic life support standards.</li><li>Communicate effectively with patients regarding their care and treatment plans.</li><li>Manage scheduling, appointments, and follow-up calls for patients.</li><li>Assist in the coordination of care for patients in the clinic setting.</li><li>Assist in marketing, client acquisition and retention.</li></ul>Requirements<ul><li>Proven experience as a Office Manager or in a similar role preferably within healthcare settings such as clinics or hospitals.</li><li>Knowledge of medical terminology.</li><li>Familiarity with EMR systems and basic life support certification.</li><li>Strong patient service skills with the ability to communicate effectively with diverse populations.</li><li>Ability to perform intake duties including taking vital signs and understanding medication administration protocols.</li><li>Join us in making a difference in patient care while advancing your career in the medical field!</li></ul>Pay: $23.00 - $28.00 per hourWork Location: In person

Office Manager

OrthoPros of Utah

About OrthoPros of UtahFounded in 2008, OrthoPros of Utah is a trusted provider of orthopedic and sports medicine devices serving patients throughout Utah County. We help individuals recover, rehabilitate, and prevent injury through a wide range of advanced products including orthopedic braces, crutch substitutes, bone growth stimulators, red light therapy, and therapeutic modality devices.We proudly partner with physicians, orthopedic and sports medicine clinics, physical therapy offices, hospital systems, athletes of all levels, and the general public. As a family-owned business, we value integrity, teamwork, and genuine care for both our patients and our staff &mdash; because to us, our team is family.Position SummaryWe are seeking a full-time Assistant Office Manager to join our fast-paced and collaborative team. In this role, you will support day-to-day clinic operations by coordinating patient care, processing referrals and provider orders, communicating with patients and healthcare partners, and ensuring accurate documentation for insurance and billing compliance.You will work closely with the Office Manager to maintain efficient workflows, support a high standard of patient service, and help ensure a smooth experience for both patients and referring providers. This position may also include assisting with measuring and fitting patients for prescribed orthopedic braces and supports.Key Responsibilities<ul><li>Serve as the primary office receptionist, managing a multi-line phone system while delivering exceptional customer service through professional phone and text communication.</li><li>Assist in managing and processing new DME orders via phone, email, fax, web portals, and walk-ins.</li><li>Serve as the secondary point of contact for patients, providers, and partner clinics.</li><li>Handle all referrals with accuracy, efficiency, and exceptional communication.</li><li>Oversee required documentation for billing and insurance compliance.</li><li>Ensure all medical documentation for coverage is obtained promptly.</li><li>Educate patients on insurance benefits, financial responsibility, and product use.</li><li>Verify insurance coverage and maintain up-to-date knowledge of payer regulations.</li><li>Collaborate with the Office Manager to streamline workflows and improve efficiency.</li><li>Support day-to-day office operations to ensure an excellent patient experience.</li><li>Occasionally assist as a DME Fitter/Clinical Product Consultant by measuring and fitting patients for braces and supports as prescribed.</li><li>Maintain a professional and organized workspace, upholding all HIPAA and compliance standards.</li></ul>What We&rsquo;re Looking ForWe&rsquo;re looking for someone who takes pride in their work, communicates professionally, and enjoys being part of a collaborative team. This role is ideal for someone seeking a long-term position in a supportive, family-owned healthcare environment where reliability, initiative, and a positive attitude are highly valued.<ul><li>A strong communicator with a professional phone presence who is comfortable speaking with patients, physicians, clinics, and insurance representatives.</li><li>Detail-oriented with the ability to read, interpret, and retain information accurately, then clearly communicate it to patients, providers, and team members.</li><li>Highly organized with the ability to manage multiple priorities in a fast-paced medical office environment while maintaining accuracy and efficiency.</li><li>A proactive self-starter who takes initiative, anticipates needs, and looks for ways to improve processes and support the team.</li><li>Positive, energetic, and professional, with the competence and confidence to handle responsibilities independently while still collaborating closely with others.</li><li>A dependable team player who contributes to a supportive, respectful, and drama-free workplace culture.</li><li>Someone who values being part of a tight-knit, family-owned business and takes pride in contributing to a collaborative and patient-focused team.</li><li>Demonstrated reliability and a history of longevity in previous roles (ideally 2+ years), with growth or increased responsibility when possible.</li><li>Open to feedback, coaching, and ongoing learning, with a desire to continuously improve and grow in the role.</li><li>A professional who values work-life balance, brings focus and energy to their workday, and appreciates a stable, long-term position.</li></ul>Compensation &amp; BenefitsPay: $37,000&ndash;$40,000 per year (DOE)Applicants with relevant industry experience, knowledge of anatomy and physiology, familiarity with commercial health insurance, and experience working with physicians, clinics, or hospital systems may qualify for the higher end of the posted pay range. Compensation will ultimately be determined based on a combination of the applicant&rsquo;s education, experience, knowledge, skills, and overall qualifications.What We Offer<ul><li>Health insurance stipend</li><li>Generous paid time off including 10&ndash;13 paid holidays depending on the year</li><li>Monday&ndash;Friday daytime schedule (no nights or weekends)</li><li>Parental leave</li><li>Access to wealth management and retirement planning services</li><li>Employee discount on OrthoPros products and services</li><li>Regularly catered lunches for team wins and special occasions</li><li>Complimentary snacks and beverages in the breakroom</li><li>Hands-on experience in the orthopedic, sports medicine, and medical device field</li><li>Ongoing employee training, development, and educational opportunities</li><li>A stable, long-term position with opportunities for growth and advancement</li></ul>How to ApplyIf you enjoy helping people, working in a collaborative medical environment, and being part of a team that makes a meaningful impact in people&rsquo;s recovery and quality of life, we would love to hear from you.Please submit your resume and a brief cover letter telling us why this role interests you and why you believe you would be a strong fit for our team. You can do so here on Indeed or send directly to brooke@orthoprosutah.comPay: $37,000.00 - $40,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li></ul>Work Location: In person

Assistant Office Manager – Orthopedic & Sports Medicine Device Clinic

Clarkson Eyecare

<div>SUMMARY

 An Office Manager will achieve a world class Total Patient Experience that both maximizes the retail sales but also supports the patients' medical needs. Responsible for the overall sales and profitability of an office location. Manage all operations of the location to include team member support, merchandising, inventory management, training and safety. Execute Total Patient Experience (TPE) to drive revenue and profitability. Exercise independent judgment and discretion in managing overall performance of the entire retail operation. A Licensed Office Manager will possess a State Optician's License for states where required by the company.

ESSENTIAL DUTIES AND RESPONSIBILITIES
<ul>
<li>Direct and execute the overall sales and profitability of an individual office location through the effective execution of Total Patient Experience (TPE).</li>
</ul><ul><li>Develop and maintain a good working relationship with doctor/doctors associated with office location and serve as liaison between doctor and office team.</li>
</ul><ul><li>Human Resource Management: Recruitment, selection, training, coaching, and development of team members to include coaching of KPI scorecard results.</li>
</ul><ul><li>Conduct performance reviews and compensation evaluations for the office team.</li>
</ul><ul><li>Exercise judgment and utilize tools to achieve revenue and EBITDA growth.</li>
</ul><ul><li>Motivate team members by remaining positive and communicating any changes or news in a supportive and constructive way.</li>
</ul><ul><li>Maintain facility to corporate standards including building, equipment, parking lot and grounds as well as safety rules, HIPPA &amp; OSHA requirements, hazardous material handling and waste disposal.</li>
</ul><ul><li>Monitor and enforce Company cash handling policies and procedures to include petty cash as outlined by Accounting, and submit required financial documents accurately and on schedule.</li>
</ul><ul><li>Execute day-to-day operations of the office by ensuring the following is completed: Team member scheduling, weekly meetings, report generation, inventory assessment, supply ordering, and team member training.</li>
</ul>
 QUALIFICATIONS
<ul>
<li>Industry related experience will be beneficial.</li>
</ul><ul><li>Mangement experience required</li>
</ul><ul><li>Favorable result on background check as required by state.</li>
</ul><ul><li>Must be able to provide proof of identity and right to work in the United States.</li>
</ul>
EDUCATION AND/OR EXPERIENCE
<ul>
<li>HSD or GED</li>
</ul><ul><li>ABO, NCLE, LDO could be preferred</li>
</ul>
 LICENSES AND CREDENTIALS
<ul>
<li>None</li>
</ul>
 SYSTEMS AND TECHNOLOGY
<ul>
<li>Proficient in Microsoft Excel, Word, PowerPoint, Outlook</li>
</ul>
 LOCATION
<ul>
<li>Work is primarily performed in a standard office or clinical setting. However, travel to other locations may be required to carry out essential job duties and responsibilities</li>
</ul>
 PHYSICAL REQUIREMENTS
<ul>
<li>This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25&ndash;50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity&mdash;including color, depth, peripheral vision, and the ability to adjust focus&mdash;is required 100% of the time. Occasional driving or climbing may also be necessary.</li>
</ul>
If you need assistance with this application, please contact (636) 227-2600. Please do not contact the office directly &ndash; only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

NOTE: Job descriptions are intended to be accurate reflections of those principal job elements essential for making fair pay decisions about jobs. Nothing in this job description restricts management right to assign or reassign duties and responsibilities to this job at any time.</div>

Bliss Birth & Wellness Center

Job Summary We are seeking a Birth and Fertility Center Office Manager who is reliable, detail-oriented, and compassionate to oversee the daily operations of our birth center&rsquo;s administrative functions and create a positive culture at the center. This vital role ensures a smooth, efficient, and welcoming environment for clients, staff, and visitors alike. The Office Manager will welcome clients, communicate with clients and prospective clients through multiple platforms, support medical staff with lab test processing, help with laundry and cleaning as needed, handle vendor relationships, and other medical office management tasks. Phlebotomy skills would be a plus.Join us in creating a warm, efficient environment that supports families during one of life's most special moments! This role is perfect for someone with a positive attitude who thrives on organization, teamwork, and making a positive impact within a healthcare setting.Duties<ul><li>Manage the front desk operations, including greeting visitors, responding to clients and prospective clients across multiple platforms, and maintaining professional phone and email etiquette.</li><li>Oversee schedule management for medical providers, staff, and appointments to ensure optimal workflow.</li><li>Coordinate vendor management activities such as ordering supplies, managing service contracts, and maintaining vendor relationships.</li><li>Taking payments and setting up financial agreements with clients.</li><li>Oversee office management responsibilities such as filing systems, record keeping, calendar management, and ensuring compliance with medical office protocols.</li><li>Ensuring the center is always kept clean and ready for the next client appointment. Checking on laundry regularly.</li></ul>Skills<ul><li>Proven experience in office management within a healthcare or medical setting with strong computer and administrative skills.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;to interact professionally with staff, vendors, patients, and community partners.</li><li>Strong organizational skills with the ability to manage multiple priorities simultaneously.</li><li>Familiarity with medical office management procedures and front desk operations.</li><li>Competence in calendar management for scheduling appointments and coordinating meetings or events.</li></ul>Job Type: Full-timePay: $50,000.00 - $58,000.00 per yearApplication Question(s):<ul><li>What interests you about working at a birth center?</li></ul>Work Location: In person

Birth Center Office Manager

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Medical Office Manager

Medical Office Manager

Clinic Manager - OB Clinic

Office Manager

Assistant Office Manager – Orthopedic & Sports Medicine Device Clinic

Office Manager

Birth Center Office Manager