clinical administrative assistant

Capital Health Plan

<div><p><b>Location: </b>Tallahassee, FL</p><p><b>
Department:</b> Nursing</p><p><b>
F/T or P/T:</b> Full-Time</p><p><b>
Schedule/Hours:</b> Monday - Friday, 8:00 a.m. - 5:00 p.m.</p><p></p><p><b><br>
About the role:</b></p><p>
We are seeking a Clinical Administrative Assistant to provide administrative support to the Nursing Department and its leadership team while contributing to patient care both directly and indirectly. This role is responsible for preparing correspondence, maintaining reports and records, supporting patient order management, and coordinating administrative activities that help ensure smooth clinical operations.</p><p>
The Clinical Administrative Assistant supports communication across the organization, assists with patient discharge and order reconciliation within the Electronic Health Record (EHR), and helps manage meetings, projects, and employee health records. This position works closely with nursing leadership and other departments to support clinical workflows, documentation accuracy, and operational efficiency.</p><p></p><p><b><br>
We're looking for someone who has:</b></p><ul><li>
One year certificate from a college or technical school, or equivalent education and experience</li><li>
Minimum of one year of clinical experience required</li><li>
Licensed or certified medical professional</li><li>
Strong organizational skills with the ability to manage multiple administrative priorities</li><li>
Ability to prepare, update, and maintain spreadsheets, reports, and documentation</li><li>
Ability to communicate clearly and professionally with nursing leadership, providers, and staff</li><li>
Proficiency with Microsoft Office applications, including Word, Excel, and other Office programs</li></ul><p></p><p><b><br>
Highly preferred candidates also have:</b></p><ul><li>
Experience supporting nursing leadership or clinical management teams</li><li>
Experience working within an Electronic Health Record (EHR) system</li><li>
Experience coordinating meetings, preparing agendas, and documenting meeting minutes</li><li>
Familiarity with patient order management, cancellations, or discharge workflows</li>
Experience maintaining employee health or files<br>
<li>
</li></ul><p></p><br>
<br>
<p><b>About Capital Health Plan (CHP):</b></p><p>
CHP is a locally based, not‑for‑profit health maintenance organization serving the Tallahassee region for more than four decades. Founded by community leaders with a mission to deliver high‑quality, affordable, and patient‑centered health care, CHP has grown into a nationally recognized healthcare organization while remaining deeply rooted in the communities it serves.</p><p>
CHP is proud to be an Equal Opportunity Employer and is committed to maintaining a workplace that values professionalism, integrity, and respect. We provide equal employment opportunities to all employees and applicants and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status.</p></div>

Clinical Administrative Assistant

Cleveland Clinic

<p></p><div><div><p>Join Cleveland Clinic&rsquo;s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.
</p><p></p><p>As a Clinical Administrative Assistant II supporting Vascular Surgery, you will provide comprehensive support to medical staff to ensure efficient departmental operations and an exceptional patient experience. This role requires an individual who can work collaboratively and serve as an extension of the physician&rsquo;s professional presence and leadership. The ideal candidate will be highly organized, responsive, and able to manage multiple tasks simultaneously, with a strong focus on quality, accountability, and integrity. Exceptional performance in this role may lead to further professional growth and development opportunities within the organization.
</p><p></p><p><b>A caregiver in this role works days from 8:30 a.m. &ndash; 5:00 p.m.
</b></p><p></p><p>A caregiver who excels in this role will:
</p><ul><li><p>Manage incoming correspondence for disbursement to the appropriate practice.
</p></li><li><p>Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.
</p></li><li><p>Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.
</p></li><li><p>Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc.
</p></li><li><p>Manage physician clinic schedules, including slot management and reconciling scheduling errors.
</p></li><li><p>Collect insurance information, forward it to Patient Financial Advisors and follow-up as required.
</p></li><li><p>Assist patients with check-in for virtual appointments.
</p></li><li><p>Initiate patient referral processes and monitor referrals for empaneled patients.
</p></li><li><p>Assist with messages and inbound calls.
</p></li><li><p>Respond to provider&rsquo;s emails and manage staff out-of-office arrangements.
</p></li><li><p>Respond to referral emails
</p></li><li><p>Schedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal.
</p></li><li><p>Offer IT assistance.
</p></li><li><p>Arrange and execute all department events and manage incoming mail.
</p></li><li><p>Take and transcribe meeting minutes.
</p></li><li><p>Other duties as assigned.
</p></li></ul><p></p><p>Minimum qualifications for the ideal future caregiver include:
</p><ul><li><p>High School Diploma or GED <b>and </b>three years of administrative assistant experience
</p></li><li><p><b>OR </b>Associate&rsquo;s or Bachelor&rsquo;s degree <b>and </b>one year of administrative assistant experience
</p></li><li><p>Experience with Electronic Medical Records
</p></li><li><p><b>Must </b>complete EPIC training during first year
</p></li><li><p>Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)
</p></li><li><p>Experience <i>may </i>be assessed with an on-line Skills Assessment
</p></li><li><p>Ability to be an effective liaison between patients and medical professionals at all levels
</p></li><li><p>Excellent communication and organizational skills
</p></li></ul><p></p><p>Preferred qualifications for the ideal future caregiver include:
</p><ul><li><p>Associate&rsquo;s Degree
</p></li><li><p>Typing proficiency with accuracy
</p></li><li><p>Healthcare experience
</p></li></ul><p></p><p><b>Physical Requirements:
</b></p><ul><li><p>Ability to perform work in a stationary position for extended periods
</p></li><li><p>Ability to operate a computer and other office equipment
</p></li><li><p>Ability to travel throughout the hospital system
</p></li><li><p>Ability to communicate and exchange accurate information
</p></li><li><p>In some locations, the ability to move up to 20 pounds
</p></li></ul><p></p><p><b>Personal Protective Equipment:
 </b></p><ul><li><p>Follows standard precautions using personal protective.
</p></li></ul></div><p></p><div><p><b>Pay Range
</b></p><p></p><p>Minimum hourly: $16.47
</p><p></p><p>Maximum hourly: $23.61
</p><p>The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate&rsquo;s actual compensation will be determined after taking factors into consideration such as the candidate&rsquo;s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic&rsquo;s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).</p></div></div>

Clinical Administrative Assistant II - Vascular Surgery

<div></div><div><div><div><p>Join Cleveland Clinic&rsquo;s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.<br>
</p></div><p></p><div><p>Clinical Administrative Assistant II delivers high-level support to medical staff, promoting efficient departmental operations and a seamless, patient-centered experience. Responsibilities and patient interactions vary based on departmental specialties and individual provider practices.<br>
</p></div><p></p><div><p><b>A caregiver in this position works </b><b>days| 8:00am&mdash;5:00pm.<br>
</b></p></div><p></p><div><p>A caregiver who excels in this role will:
</p></div><div><p>Patient Facing
</p></div><div><ul><li><p>Manage incoming correspondence for disbursement to the appropriate practice .
</p></li></ul></div><div><ul><li><p>Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.
</p></li></ul></div><div><ul><li><p>Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.
</p></li></ul></div><div><ul><li><p>Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc.
</p></li></ul></div><div><ul><li><p>Manage physician clinic schedules, including slot management and reconciling scheduling errors.
</p></li></ul></div><div><ul><li><p>Collect insurance information, forward it to Patient Financial Advisors and follow-up as required .
</p></li></ul></div><div><ul><li><p>Assist patients with check-in for virtual appointments.
</p></li></ul></div><div><ul><li><p>Initiate patient referral processes and monitor referrals for empaneled patients.
</p></li></ul></div><div><ul><li><p>Assist with messages and inbound calls.
</p></li></ul></div><div><ul><li><p>Other duties as assigned.
</p></li></ul></div><div><p>Administrative
</p></div><div><ul><li><p>Respond to provider&rsquo;s emails and manage staff out-of-office arrangements.
</p></li></ul></div><div><ul><li><p>Respond to referral emails
</p></li></ul></div><div><ul><li><p>Schedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal.
</p></li></ul></div><div><ul><li><p>Offer IT assistance .
</p></li></ul></div><div><ul><li><p>Arrange and execute all department events and manage incoming mail.
</p></li></ul></div><div><ul><li><p>Take and transcribe meeting minutes.
</p></li></ul></div><div><ul><li><p>Other duties as assigned.<br>
</p></li></ul></div><p></p><div><p>Minimum qualifications for the ideal future caregiver include:
</p></div><div><ul><li><p>High School Diploma or GED
</p></li></ul></div><div><ul><li><p>3 years of administrative assistant experience in a professional setting
</p></li></ul></div><div><ul><li><p>OR A ssociate Degree or Bachelor&rsquo;s Degree may substitute two years of experience
</p></li></ul></div><div><ul><li><p>Experience with Electronic Medical Records
</p></li></ul></div><div><ul><li><p>Must complete EPIC training during first year
</p></li></ul></div><div><ul><li><p>Experience using Microsoft Office Suite products (Outlook, Word, Excel or Power Point)
</p></li></ul></div><div><ul><li><p>*Experience may be assessed with an on-line Skills Assessment<br>
</p></li></ul></div><p></p><div><p>Preferred qualifications for the ideal future caregiver include:
</p></div><div><ul><li><p>Associate&rsquo;s Degree
</p></li></ul></div><div><ul><li><p>Healthcare experience
</p></li></ul></div><div><ul><li><p>Typing proficiency of with accuracy<br>
</p></li></ul></div><p><br>
<b>Physical Requirements:
 </b></p><ul><li>Ability to perform work in a stationary position for extended periods
</li><li>Ability to operate a computer and other office equipment
</li><li>Ability to travel throughout the hospital system
</li><li>Ability to communicate and exchange accurate information
</li><li>In some locations, the ability to move up to 20 pounds
</li></ul><p></p><p><b>Personal Protective Equipment:
 </b></p><ul><li>Follows standard precautions using personal protective.
</li></ul></div><div><p><b>Pay Range
</b></p><p></p><p>Minimum hourly: $16.47
</p><p></p><p>Maximum hourly: $23.61
</p><p>The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate&rsquo;s actual compensation will be determined after taking factors into consideration such as the candidate&rsquo;s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic&rsquo;s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).</p></div></div>

Clinical Administrative Assistant II - Cancer Center

<p></p><div><div><p>Join Cleveland Clinic&rsquo;s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.
</p><p></p><p>As a Clinical Administrative Assistant in the Infectious Disease department, you will provide comprehensive support to medical staff, helping ensure efficient operations and a safe, high-quality patient experience. Responsibilities and patient interactions will vary based on the provider&rsquo;s practice and the specific needs of infectious disease care. This role offers a valuable opportunity to collaborate with physicians, nurses, and staff while expanding your knowledge of infectious diseases and contributing to the delivery of specialized, patient-centered care.
</p><p></p><p><b>A caregiver in this position works days from 8:00 a.m. &ndash; 5:00 p.m.
</b></p><p></p><p>A caregiver who excels in this role will:
</p><ul><li>Manage incoming correspondence for disbursement to the appropriate practice.
</li><li>Serve as the first point of contact for outside and internal referrals and patient/family inquiries, and triage appropriately.
</li><li>Manage external medical records, including initial and follow-up phone calls and entering images into the EPIC system.
</li><li>Effectively document and convey patient matters to appropriate medical professionals and initiate pending order and labs, etc.
</li><li>Manage physician clinic schedules, including slot management and reconciling scheduling errors.
</li><li>Collect insurance information, forward it to Patient Financial Advisors and follow-up as required.
</li><li>Assist patients with check-in for virtual appointments.
</li><li>Initiate patient referral processes and monitor referrals for empaneled patients.
</li><li>Assist with messages and inbound calls
</li><li>Respond to provider&rsquo;s emails and manage staff out-of-office arrangements.
</li><li>Respond to referral emails
</li><li>Schedule meetings, manage travel and reimbursement processes, and assist with recertification/licensing renewal.
</li><li>Offer IT assistance.
</li><li>Arrange and execute all department events and manage incoming mail.
</li><li>Take and transcribe meeting minutes.
</li></ul><p></p><p>Minimum qualifications for the ideal future caregiver include:
</p><ul><li>High school diploma or GED
</li><li>Three years of office experience in a professional setting or associate&rsquo;s degree and one year of experience
</li><li>Experience using Microsoft Office Suite products (Outlook, Word, Excel, and Power Point)
</li><li>Experience with Medical records
</li><li>EPIC training completion within one year of hire
</li><li>Completion of on-line Skills Assessment for demonstrated proficiency level.
</li><li>Demonstrate exceptional clerical, communication, and organizational skills.
</li></ul><p></p><p>Preferred qualifications for the ideal future caregiver include:
</p><ul><li>Associate&rsquo;s degree
</li><li>Typing proficiency with accuracy
</li><li>Healthcare experience
</li></ul><p></p><p><b>Physical Requirements:
 </b></p><ul><li>Ability to perform work in a stationary position for extended periods
</li><li>Ability to operate a computer and other office equipment
</li><li>Ability to travel throughout the hospital system
</li><li>Ability to communicate and exchange accurate information
</li><li>In some locations, the ability to move up to 20 pounds
</li></ul><p></p><p><b>Personal Protective Equipment:
 </b></p><ul><li>Follows standard precautions using personal protective.
</li></ul></div><div><p><b>Pay Range
</b></p><p></p><p>Minimum hourly: $16.47
</p><p></p><p>Maximum hourly: $23.61
</p><p>The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate&rsquo;s actual compensation will be determined after taking factors into consideration such as the candidate&rsquo;s work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic&rsquo;s benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).</p></div></div>

Clinical Administrative Assistant II - Infectious Disease

UCLA Health

<div><div><b>Description</b><p></p><p>
The Semel Institute is seeking a highly organized Administrative Assistant to provide administrative and clinical support to faculty, staff, and administrators within the Child and Adolescent Division of Psychiatry. This role supports daily operations by coordinating meetings and events, managing schedules, preparing correspondence and university/hospital forms, answering phones, and utilizing standard office systems.</p><p>
Responsibilities also include registering and scheduling private patients, maintaining patient files, coordinating clinical visits, and organizing the bi-annual Autism Diagnostic Observation Schedule (ADOS) training, including advertising, registration, purchasing materials, and volunteer coordination. This position plays a key role in ensuring smooth, efficient, and patient-centered operations in a fast-paced academic clinical environment.</p><p>
Hourly range: $30.36-$43.49</p></div><p></p><div><b>
Qualifications</b><p></p><p><b>
Required:</b></p><ul><li>
Bachelor&rsquo;s degree in psychology, neuroscience, human development, or a related behavioral science field, and or equivalent combination of education &amp; experience</li><li>
Strong organizational and project-management skills, including the ability to track action items, maintain documentation, and prioritize competing tasks</li><li>
Strong written and verbal communication skills, with the ability to interact professionally with families, clinicians, trainees, and external partners</li><li>
High attention to detail and accuracy across administrative, scheduling, and data-related responsibilities</li><li>
Ability to work independently while also collaborating effectively with research staff, postdoctoral fellows, graduate students, and administrative teams</li><li>
Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with HIPAA and institutional policies</li><li>
Technical proficiency with Excel and/or Google Sheets</li><li>
Familiarity with research data platforms such as REDCap or Qualtrics</li><li>
1+ years&rsquo; experience in a clinical, medical, or research setting involving patient coordination, administrative support, or study support</li><li>
1+ years&rsquo; experience demonstrated ability to manage multiple tasks, deadlines, and communications in a high-volume environment.</li></ul><p><b>
Preferred:</b></p><ul><li>
Exposure to basic data cleaning or statistical software (e.g., R, SPSS, Jamovi)</li><li>
1+ years&rsquo; experience using clinical or scheduling systems (e.g., EMR platforms such as CareConnect, scheduling or registration systems).</li><li>
1+ years&rsquo; experience working with autistic i, or with autism-focused research or clinical programs.</li><li>
1+ years&rsquo; experience supporting faculty or senior staff with calendar management, meeting coordination, or multi-step project workflows</li><li>
Coursework or exposure to autism and neurodevelopmental disorders</li></ul></div></div>

Administrative Assistant - Psychiatry

Bassett Healthcare Network

<div>Overview:
<div>
Are you looking to make a difference by improving the health of our patients? Here you will find an innovative culture that is patient-focused and dedicated to making a difference. We are committed to helping the population we serve, and our communities, achieve optimum health and enjoy the best quality of life possible.</div>
Responsibilities:
<div>
Under regular supervision of the division or department manager, the <b>Administrative Assistant I - Clinical</b> supports the services of the assigned practitioners in a diversified, high quality and confidential manner for the department. Works closely with other department staff to provide a smooth operating and efficient department, to enhance the quality of patient care. This person provides daily support to clinical operations of department.</div><ul><li>
Provides high quality and confidential administrative support to assigned providers.</li><li>
Based upon observations and feedback from provider, answers, screens and triages telephone
<br>
calls in a positive, professional and helpful manner, always utilizing the Bassett three-part
<br>
greeting.</li><li>
Takes detailed and accurate messages consistently in the established format and assures that
<br>
any required follow-through occurs within an acceptable time-frame as observed by manager and
<br>
providers.</li><li>
Accurately types all memoranda, reports and correspondence as requested, maintaining
<br>
knowledge in all necessary computer programs to best support clinical operations as observed by
<br>
manager.</li><li>
Accurately utilize EPIC and Microsoft Outlook computer programs as trained to manage provider
<br>
schedules and schedule patients as needed as observed by manager.</li><li>
Maintains accurate calendars for providers and, in accordance with department policies,
<br>
coordinates all related paperwork for meetings, time off and travel for providers, completeness,
<br>
timeliness and accuracy shall be based upon feedback from providers and observation by
<br>
manager.</li><li>
Incoming correspondence is processed in a timely and confidential manner as observed by
<br>
manager and utilizing peer feedback.</li><li>
Utilize good time management skills by prioritizing work/projects, communicating status of on-going tasks/projects to providers and manager and by completing work in a timely manner as
<br>
observed by manager and providers.</li><li>
Processes all clinical paperwork (dictation, labs, pathologies, prescriptions) accurately with no
<br>
more than 3 exceptions per year, as measured by feedback from providers.</li><li>
Provides other administrative support as needed or requested to ensure quality support and
<br>
continuous improvement of clinical operations.</li><li>
Schedules outpatient appointments via telephone request directly from patients and referring
<br>
providers, or off of reminder lists and bump lists (including patients with special indicators such as
<br>
resistant organism, and including confirmation of patient&rsquo;s demographic information) according to
<br>
departmental protocols and in compliance with the quality assurance reviews.</li><li>
Cross-trains in all appropriate scheduling functions as determined through departmental training
<br>
schedules and implemented by Supervisor.</li><li>
Initiates and coordinates with all appropriate entities (departments, physicians, etc&hellip;) the
<br>
scheduling of various procedures along with any required pre-procedure appointments or post-procedure follow-up.</li><li>
Communicates with various departments and coordinates appointments for diagnostic testing
<br>
such as (but not limited to) MRI, CT scans, bone scans and laboratory testing.</li><li>
Collects and records all pertinent information for obtaining authorization for diagnostic testing and
<br>
medication including ICD-9 codes, progress notes, and historical information as required based
<br>
upon site of service or urgent circumstances.</li><li>
Actively promotes the delivery of quality health care through continual learning, proactive
<br>
communications and encouraging teamwork.</li><li>
Pro-actively resolves problems and makes decisions within scope of authority as observed by
<br>
manager and providers.</li><li>
Provides assistance and cross-coverage for other staff willingly as requested or as needed,
<br>
ensuring adequate coverage during staff vacations and time-off.</li><li>
Presents a positive image of Bassett Medical Center through professional appearance and
<br>
behavior as observed by manager and providers.</li><li>
Always ensures the confidentiality of protected health information, understanding patient privacy
<br>
rights and Patient Bill of Rights.</li><li>
Always discusses patient care issues privately and quietly at work only and reads medical
<br>
documentation on a need-to-know only basis in order to accomplish a specific task.</li><li>
Receives requests from various internal and external sources and schedules appointments in
<br>
accordance with departmental guidelines.</li><li>
Serves as a liaison between the Department and the health insurance plans during the review
<br>
process, facilitating communication and adhering to Department policy and procedure for
<br>
timeliness of review, decision and determinations as observed by a supervisor.</li><li>
Acts as a receiving point for patient concerns and complaints, accurately identifies unresolved
<br>
issues that have the potential to adversely affect patient care, and refers issues and conflicts on to
<br>
a supervisor/manager or provider as measured by direct supervisory observation and co-worker
<br>
feedback. Responds to the patient/families or refers to a supervisor/manager or provider as
<br>
appropriate depending upon circumstances.</li><li>
Communicates care plans and scheduled appointments to patients/families. Responds to
<br>
patients/families within 24-72 hours or as appropriate based upon the circumstances</li><li>
Assumes responsibility for continuing education by maintaining competency in programs required
<br>
for daily responsibilities, including clinical information systems, office automation systems and
<br>
insurance issues.</li><li>
Attends required in-services as requested by supervisor.</li><li>
Identifies need for computer training or refresher courses and attends as necessary</li><li>
Attends 85-90% of all staff meetings, reviewing minutes of any meetings missed with no more
<br>
than 1 exception per year as measured by supervisory audit.</li><li>
Maintains job specific knowledge and proficiency (may include FSC, scheduling, charge coding
<br>
information and creation of open referrals) by attending meetings, training and reading all
<br>
pertinent training documentation and memos as documented on annual in-service record.</li><li>
Maintains a thorough knowledge and understanding of Bassett FSC&rsquo;s and local carrier&rsquo;s medical
<br>
coverage policies as they relate to the Department.</li><li>
Performs department specific tasks as assigned by the manager or director.
</li><li>Performs similar or related duties as requested or directed</li></ul>
Qualifications:
<div><b>
Education:</b></div><ul><li>
High School Diploma or GED, preferred</li><li>
Administrative Assistant training or AAS degree, preferred</li></ul><div><b>
Experience:</b></div><ul><li>
Minimum 2 years Administrative Assistant experience, required<br>
</li><li>
Bachelor's degree may be substituted for one year of work experience
</li></ul><div><b>Licensure/Certifications:</b></div><ul><li>
Administrative Assistant training</li></ul><div><b>
Skills:</b></div><ul><li>
Computer Skills</li><li>
Time Management</li><li>
Customer Service</li><li>
Maintain Confidentiality</li><li>
Attention to Detail
</li></ul><div><b>Physical Requirements:</b></div><ul><li>
Light Work - Exerting up to 20 lbs of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg control requires exertion of forces greater than that of sedentary work and if the worker sits most of the time, the job is considered light work</li><li>
Occasional balancing, climbing, crouching, kneeling, lifting, pulling, pushing, reaching, repetitive motion, stooping, visual acuity, walking</li><li>
Frequent grasping, hearing, standing</li><li>
Constant typing/clerical/dexterity, seeing/monitor/computer use, fit testing</li></ul><div><b>
Hazards:</b></div><ul><li>
Occasional bodily fluid/bloodborne exposure</li></ul><div><b>
Working Conditions:</b></div><ul><li>
Occasional noise</li></ul><div><b>
Travel:</b></div><ul><li>
No Travel</li></ul>
Total Rewards:
<div>
Bassett Healthcare Network&rsquo;s commitment to our employees includes benefit programs carefully designed with the needs and values of all our employees in mind. Many of the benefits we offer are paid fully or in large part by Bassett. Our generous benefits offerings include:
</div><ul><li>Paid time off, including company holidays, vacation, and sick time</li><li>
Medical, dental and vision insurance</li><li>
Life insurance and disability protection</li><li>
Retirement benefits including an employer match</li><li>
And more!</li></ul><div>
Specific benefit offerings may vary by location and/or position.</div>
Pay Transparency Statement (Text Only): Salary is based on a variety of factors, including, but not limited to, qualifications, experience, education, licenses, specialty, training, and fair market evaluation based on industry standards. The above compensation range represents a good faith belief of the compensation range by Bassett Healthcare Network, and its entities and affiliates, at the time of this posting or advertisement. Min: USD $21.11/Hr. Max: USD $31.67/Hr. EEO Statement (Text Only): We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.</div>

Administrative Assistant I - Clinical - Plastics

Oregon Health & Science University

<div>Department Overview:
<div>
The Midwifery Clinical Support Administrative Assistant is a hybrid position. This Administrative Coordinator (AC) will support midwifery faculty clinical practice operations at two locations. The AC will work with midwifery practice leadership to ensure clinician scheduling, credentialing, onboarding on of new clinicians, ongoing clinician professional compliance, and payroll submission as well as general practice support and administrative needs to ensure a smooth flow of operations. This position will act as a liaison between the SON Human Resources department and support the Midwifery Practice Manager and Senior Associate Dean for Practice for SON clinical practice outreach.</div>
Function/Duties of Position:
<div><b>
Clinical Operational Support&mdash;General support for the SON Midwifery Faculty Clinical Practices at all practice locations:</b></div><ul><li>
Assist with the credentialing, onboarding, and ongoing compliance processes for all newly hired midwifery and current faculty</li><li>
Organization of all midwifery clinical faculty ambulatory and inpatient schedules at all midwifery practice locations<br>
<ul><li>
Qgenda (or other scheduling software) scheduling program</li><li>
Smart Web scheduling program</li><li>
Interface with ambulatory and inpatient Leads</li><li>
Maintain clinic/inpatient shift statistic spreadsheets as part of tracking performance measures. Creates monthly reports based on these statistics.</li></ul></li><li>
Time Keeping and Payroll submission for all PTO, sick, per diem, and other leave hours for the Midwifery Faculty at all practice locations. Liaison with SON Timekeeping for complex timekeeping and payroll situations.</li><li>
Serve as scheduler for online Webex meetings, interviews, and events for Midwifery Faculty practice, assist with meeting agenda development, take meeting minutes,</li><li>
Administrative support for Group Prenatal Care, including ordering of supplies</li><li>
Process all P-card transactions and reimbursements as directed by the manager/director.</li><li>
Provide general administrative support to the Midwifery clinical practice</li><li>
Assists in development and maintenance of Quality Assurance projects</li></ul><div><b>
SON Support:</b></div><ul><li>
Liaison for Human Resources support for all clinical providers in the SON</li><li>
Reviews policies and procedures for obtaining relevant OHSU services</li><li>
Supports the Midwifery Practice Manager and Senior Associate Dean for Practice for SON Clinical Practice Outreach: including credentialing, intake/change/term documents, FPPE, OPPE of SON clinicians outside of the midwifery practices.</li></ul>
Required Qualifications:
<ul><li>Four years of general office or secretarial experience; <b>OR</b></li><li>
An Associate&rsquo;s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; <b>OR</b></li><li>
A Bachelor&rsquo;s degree and two years of general office or secretarial experience; <b>OR</b></li><li>
An equivalent combination of training and experience.<ul><li>
Additional certifications may be required based on the specific department the position resides in, as indicated by the position description.</li><li>
Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility.</li></ul></li><li><div>
Previous work experience with clinical scheduling and payroll submission</div></li><li><div>
Demonstrated professionalism and integrity</div></li><li><div>
Demonstrated successful work experience with Microsoft Word, PowerPoint, Excel</div></li><li><div>
Well-versed and developed technology skills</div></li><li><div>
Ability to take initiative and ownership of responsibilities</div></li><li><div>
Excellent forecasting, analytical, critical thinking and problem-solving skills</div></li><li><div>
Excellent attention to detail; successful demonstration of experience working in detail-oriented capacity with proven record of accuracy</div></li><li><div>
Excellent interpersonal skills, initiative and the ability to work with diverse groups; students, faculty, staff, community business partners.</div></li><li><div>
Excellent organizational skills; ability to be self-directed and set own work priorities</div></li><li><div>
Ability to multi-task in a fast-paced environment</div></li><li><div>
Ability to be flexible regarding job assignments and support for other co-workers as needed</div></li><li><div>
Successful demonstration of positive teamwork attitude</div></li><li><div>
Ability to work effectively as a team member</div></li><li><div>
Excellent written communication skills</div></li><li><div>
Successful demonstration of effectively working with complex processes</div></li><li><div>
Ability to remain calm and patient in the face of competing demands</div></li></ul>
Preferred Qualifications:
<ul><li><div>
Experience working in the healthcare field</div></li><li><div>
Scheduling experience</div></li><li><div>
Timekeeping experience</div></li><li><div>
Experience with scheduling software (e.g. Qgenda)</div></li><li><div>
Experience with timekeeping systems (e.g. UKG, Kronos)</div></li></ul>
Additional Details:
<ul><li>The work schedule for the position conforms to normal business hours within the SON.</li><li>
This is a hybrid position with occasional requirements to attend meetings in-person.</li></ul>
Why apply to OHSU?: <b>We are Oregon's only public academic health center.</b> In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. <b>All are welcome.</b> OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.edu</div>

Midwifery Administrative Coordinator

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