closing coordinator

Troutman Pepper Locke

<div>We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
The Post Closing Coordinator is responsible for providing administrative support for the Multifamily Housing practice group related to all aspects of the preparation, review, and delivery of loan packages to agency and non-agency investors. 
Essential Duties and Responsibilities:<ul><li>
Track loan delivery due dates and maintain database with current delivery details.</li><li>
Review loan documents, pro forma and final title policies, endorsements, recorded loan documents, and surveys for accuracy and completeness.</li><li>
Assemble and submit complete loan delivery packages in accordance with precise requirements and due dates of Freddie Mac, Fannie Mae, and appropriate lenders.</li><li>
Coordinate resources inside and outside of the Firm to obtain necessary revisions to delivery documents.</li><li>
Communicate effectively with and provide superior customer service to all attorneys, staff, title companies, and clients.</li><li>
Make edits and revisions as needed, including strong proofreading skills.</li><li>
Perform a broad range of routine clerical tasks, including printing, photocopying, and scanning documents within tight deadlines in a high volume and fast paced work environment.</li></ul> 
Knowledge, Skills, and Abilities:<ul><li>
Demonstrated sound judgement and discretion.</li><li>
Ability to handle competing priorities and deadlines, as well as flexibility to manage demands outside of traditional business hours.</li><li>
Proficiency with Microsoft Office Suite.</li><li>
Knowledge of, or ability to quickly acquire familiarity with, the roles and function of Multifamily Housing and specific applicable laws or guidelines.</li><li>
Ability to successfully work independently.</li><li>
Flexible and adaptable in various situations and when interacting with a large fast-paced team.</li><li>
Willingness to assist teammates as necessary.</li><li>
Ability to understand and follow complex instructions.</li><li>
High level of attention to detail, able to organize a high volume of materials, and a commitment to accuracy in a deadline driven environment.</li><li>
&quot;Can do&quot; attitude and a willingness to continue learning and developing skills.</li></ul> 
Education and/or Experience:<ul><li>
High school diploma, or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.</li><li>
Minimum of one (1) year of administrative experience working in an administrative support role in a legal or professional services environment.</li></ul>
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at privacy@troutman.com.
Equal Employment Opportunity 
Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.<h2 class="jobSectionHeader">
Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.</h2><div><div><div><div><div><div><div>
Hiring Salary Range:</div></div></div></div></div></div></div>
$50,000.00 - $70,000.00</div>

Post-Closing Coordinator

Essent Guaranty, Inc.

<div>Essent Group Ltd. (NYSE: ESNT) is a Bermuda-based holding company (collectively with its subsidiaries, &quot;Essent&quot;) which serves the housing finance industry by offering private mortgage insurance, reinsurance, risk management products and title insurance and settlement services to mortgage lenders, borrowers, and investors to support homeownership. We are focused on managing risk and dedicated to serving as a strong and fair counterparty. As a company, we bring strong private capital and a commitment to risk management to the mortgage insurance industry.
 
 
Title: Closing Specialist, Title Insurance 
 
Location: Remote, anywhere in USA 
 
The Closing Specialist will coordinate all phases of loan closing. This role will prepare loan closing packages, communicate with all parties involved in the transaction, and ensure that all paperwork is complete, accurate, and in compliance with legal regulations. 
 
As a dynamic and resourceful professional, we will rely on you to perform the following duties:<ul><li>
Prepare and review closing statement.<ul><li>
Add all fees required to clear title and record documents.
</li><li>Obtain all final payoffs for utility, HOA, and taxes, and other items (Purchase Closings).</li><li>
Collaborate with internal teams, clients, lenders, and other parties to gather required information.
</li></ul></li><li>Balance closing statement with all parties to the transaction.</li><li>
Coordinate and schedule closing with all parties, to include lender and agents.<ul><li>
Review and organize all necessary closing documents, ensuring accuracy. Collaborate with internal teams, clients, lenders, and other parties to gather required information and documents.</li><li>
Ensure that all necessary parties will be present.</li><li>
Deliver closing package to assigned notary/signing agent.</li><li>
Complete pre-closing call with assigned notary/signing agent to provide all details of closing to include any lender specific requirements for closing.</li><li>
Follow for signed closing package and confirmation of closing.
</li></ul></li><li>Serve as a primary point of contact for clients, real estate agents, lenders, and other parties involved in the closing process. Communicate effectively to address inquiries and provide updates as applicable and requested.
</li><li>Review signed closing package and deliver to all applicable parties required to review and provide approval for funding and disbursement.
<ul><li>Work closely with the Post Close for any items needed to record documents.</li></ul></li><li>
Responsible for accurate disbursement.</li><li>
Review closing statement to ensure file is balanced.<ul><li>
Identify how all line items will be disbursed. (i.e., Check, wire)</li><li>
Ensure all invoices are received and available for disbursement.</li><li>
Confirm all payees and addresses are accurate.</li><li>
Work closely with funding team.</li></ul></li><li>
Ensure compliance with all state and federal regulations while maintaining an up-to-date knowledge of changing real estate laws and regulations.</li><li>
Identify and resolve any challenges or obstacles that may arise during the closing process.</li><li>
Perform other duties as assigned by management.</li></ul> 
Minimum Education &amp; Experience Requirements:<ul><li>
Associate&rsquo;s degree in related field or equivalent work experience.</li><li>
4+ years of industry experience.</li><li>
RamQuest Closing operations system knowledge preferred.
</li><li>High-level of ethical conduct and integrity when handling sensitive financial and legal information.</li><li>
Ability to read and interpret documents such as underwriting guideline matrix, lender&rsquo;s instructions, trust agreements, and purchase contracts.</li><li>
Excellent communication and presentation skills with the ability to communicate effectively with various stakeholders and audiences.</li><li>
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.</li><li>
Ability to work under pressure, prioritize, and multitask in a fast-paced environment.</li><li>
High-level of attention to detail, accuracy, and quality.</li>
Proficiency in MS Office Suite. 
<li>
</li></ul> 
Our commitment to your success is enhanced by our competitive salary and comprehensive benefits package including paid time off, medical, dental, vision, 401(k) and disability benefits. We work to maintain a positive environment for our employees, where people can learn and grow with the company. Essent is an Equal Opportunity Employer.</div>

Closing Specialist, Title Insurance

Proliant Settlement Systems

<div>
 
 Description
 
 
 
 We are seeking a meticulous and organized Post-Closing Specialist to join our title agency team. The Post-Closing Specialist will be responsible for finalizing real estate transactions across multiple offices, ensuring that all post-closing tasks are completed accurately and in a timely manner. This role includes managing a variety of post-closing tasks. The ideal candidate will have strong attention to detail, experience with post-closing processes, and the ability to work efficiently in a fast-paced environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Review and verify all closing documents to ensure accuracy and completeness before finalizing transactions.
 </li>
 <li>
 Resolve any post-closing issues or discrepancies by coordinating with internal teams, clients, and other stakeholders to ensure a smooth resolution.
 </li>
 <li>
 Provide support to clients and internal teams by answering questions related to post-closing processes and resolving any issues that may arise.
 </li>
 <li>
 Ensure compliance with federal, state, and local regulations, including RESPA, TRID, and other relevant guidelines.
 </li>
 <li>
 Assist with any administrative tasks related to post-closing functions, including managing correspondence and tracking transaction progress.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Certification in post-closing or related fields.
 </li>
 <li>
 Experience with both residential and commercial real estate transactions.
 </li>
 <li>
 Familiarity with industry best practices and emerging trends in post-closing services.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 1-3 years of experience in the title or real estate industry.
 </li>
 <li>
 Strong understanding of post-closing processes, title insurance, and real estate transactions.
 </li>
 <li>
 Proficiency with title and escrow software (e.g., SoftPro, RamQuest, or ResWare) and Microsoft Office Suite.
 </li>
 <li>
 Excellent attention to detail and accuracy in handling documents and disbursements.
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
 </li>
 <li>
 Effective communication and problem-solving skills, with the ability to interact professionally with clients, lenders, agents, and other stakeholders.
 </li>
 </ul>
</div>

Title Agency Post Closing Specialist

PembertonRE

<div>
 As a
 
 Transaction Coordinator,
 
 you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You&rsquo;ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.
 
 
 
 Compensation:
 
 $50,000+ based on experience
</div>

Real Estate Transaction Coordinator

The Sky Group

<div>The Sky Group is seeking an experienced, detail-oriented Transaction Coordinator to manage all administrative and operational aspects of real estate transactions from ratified contract through closing. This role is essential to keeping transactions compliant, on track, and running smoothly for our agents, clients, and partners. 
The ideal candidate is proactive, highly organized, calm under pressure, and confident in managing multiple transactions simultaneously while delivering a polished, professional experience at every stage. 
This role is integral to our success and offers long-term growth for the right candidate. 
To apply, please submit your resume. All applications will be kept confidential. Only candidates selected for interviews will be contacted. 
Job Type: Full-time 
Compensation:
$60,000 yearly 
Responsibilities:
Transaction Management<ul><li>
Oversee all aspects of the transaction from ratified contract to close</li><li>
Review contracts to understand and summarize key terms, deadlines, and contingencies</li><li>
Closely monitor and manage contingency periods and contractual timeframes</li><li>
Create transaction timelines and follow up to ensure deadlines are met, and contingencies are released</li><li>
Obtain all necessary signatures on addenda and transaction-related documentation</li><li>
Draft addenda as needed and maintain accurate records</li><li>
Coordinate property access with cooperating agents and/or sellers when required</li><li>
Consult on and coordinate inspections, repairs, and treatments with relevant parties</li><li>
Track earnest money deposits and confirm receipt per contract terms</li><li>
Coordinate the closing date, time, and location, and notify all parties</li></ul> 
Communication &amp; Client Experience<ul><li>
Serve as a primary point of contact throughout the transaction</li><li>
Act as liaison between agents, clients, attorneys, lenders, title companies, inspectors, appraisers, and cooperating agents</li><li>
Provide proactive weekly updates to buyers, sellers, agents, and other relevant parties</li><li>
Communicate clearly and consistently regarding next steps, timelines, and expectations</li><li>
Alert agents promptly if issues arise that require negotiation or escalation</li><li>
Notify clients regarding utility setup/cancellation and key logistical details</li><li>
Follow up post-closing to check in and request testimonials</li></ul> 
Lender, Title &amp; Third-Party Coordination<ul><li>
Send contracts to lenders and title companies and provide ongoing updates</li><li>
Communicate regularly with lenders to ensure loan progress, TRID compliance, and on-time closing</li><li>
Review settlement statements / CDs / ALTA statements for accuracy</li><li>
Order and manage HOA and condo documents when applicable</li><li>
Track receipt of HOA documents, distribute to buyers, and follow up on any cited issues</li></ul> 
Compliance, MLS &amp; File Management<ul><li>
Ensure accuracy of all documents for compliance and submit to the office accurately and on time</li><li>
Maintain complete, compliant transaction files for all deals</li><li>
Create and manage digital house files (DocuSign and internal systems)</li><li>
Submit all required documentation to the brokerage for file compliance</li><li>
Input all necessary contract information into MLS and update as needed</li><li>
Input and maintain all transaction details in CRM and transaction management systems</li><li>
Draft commission statements and verify commissions, splits, and prorations</li><li>
Ensure all parties are paid accurately and on time</li><li>
Close out files post-settlement, including:</li><li>
Updating MLS status to closed</li><li>
Uploading settlement documents (CD-ALTA, HUD, etc.)</li><li>
Processing checks</li><li>
Final file review and electronic storage</li></ul> 
Additional Responsibilities<ul><li>
Assist with ad hoc projects related to transaction success and operational efficiency</li><li>
Create and contribute to social media postings as they relate to current transactions</li><li>
Support ongoing process improvements and team systems</li><li>
Prepare and draft purchase offers on behalf of team members, as needed.</li></ul> 

Qualifications:<ul><li>
Valid Maryland real estate license required</li><li>
Prior experience in real estate transaction coordination is required</li><li>
Strong understanding of contracts, escrow, contingencies, and compliance</li><li>
Exceptional organizational skills and attention to detail</li><li>
Strong written and verbal communication skills</li><li>
Ability to manage a high transaction volume with accuracy and professionalism</li><li>
Proactive, service-oriented mindset with strong problem-solving skills</li><li>
Comfortable working with MLS platforms, DocuSign, CRM systems, and transaction software</li><li>
Team-oriented, dependable, and deadline-driven</li></ul> 

About Company 
The Sky Group is a top-producing real estate team operating across DC, Maryland, and Virginia. We pride ourselves on operational excellence, strong systems, and delivering a best-in-class experience for clients and agents. This role is integral to our success and offers long-term growth for the right candidate.</div>

Palm Harbor Homes

<div><h3 class="jobSectionHeader">Key Responsibilities</h3>
<h4 class="jobSectionHeader">Deal Intake &amp; Coordination</h4>
<ul>
<li>Receive and manage original deal files from the General Manager after deal approval
</li>
<li>Coordinate with General Manager and Finance Manager to initiate deal processing
</li>
<li>Ensure all documentation is complete and accurate from the outset
</li>
</ul><h4 class="jobSectionHeader">Financial Oversight &amp; Closing Preparation</h4>
<ul>
<li>Partner with Finance Manager to prepare deals for closing
</li>
<li>Compile and submit all contractor bids (&ldquo;hard bids&rdquo;)
</li>
<li>Prepare Cost Worksheets and Commission Sheets prior to closing
</li>
<li>Verify all financials align with approved deal structure and profitability targets
</li>
</ul><h4 class="jobSectionHeader">Contractor &amp; Project Management</h4>
<ul>
<li>Serve as the primary point of contact for all contractors
</li>
<li>Obtain and evaluate bids; coordinate project scope and timelines
</li>
<li>Schedule all construction and manage timelines to meet closing deadlines
</li>
<li>Conduct regular (weekly or more frequent) check-ins with contractors
</li>
<li>Ensure all work is completed as agreed and on schedule
</li>
</ul><h4 class="jobSectionHeader">Customer &amp; Vendor Communication</h4>
<ul>
<li>Communicate directly with customers to provide updates and obtain approvals
</li>
<li>Facilitate Cost Worksheet approval via email or fax
</li>
<li>Coordinate with lenders and vendors to ensure timely completion of all requirements
</li>
</ul><h4 class="jobSectionHeader">Quality Control &amp; Compliance</h4>
<ul>
<li>Order and manage required site checks and inspections
</li>
<li>Verify completion of work through photos and required documentation
</li>
<li>Monitor vendor billing and report discrepancies immediately
</li>
<li>Review all customer information for accuracy prior to closing
</li>
<li>Process and scan original customer files to corporate in compliance with company standards
</li>
</ul><h4 class="jobSectionHeader">Closing Coordination</h4>
<ul>
<li>Prepare all closing documents
</li>
<li>Schedule closings with customers and title companies
</li>
<li>Ensure all conditions are met prior to closing
</li>
<li>Authorize or coordinate key release to customer upon completion
</li>
</ul><h4 class="jobSectionHeader">Systems &amp; Reporting</h4>
<ul>
<li>Maintain accurate inventory and records using internal systems (e.g., ProSys)
</li>
<li>Enter Purchase Orders and build homes/projects in system upon order confirmation
</li>
<li>Maintain daily deal tracking and update statuses consistently
</li>
<li>Use deal tracker in daily communication with General Managers
</li>
</ul><h4 class="jobSectionHeader">Administrative &amp; Operational Support</h4>
<ul>
<li>Submit finalized Cost Worksheets to General Manager (and Regional VP as required)
</li>
<li>Serve as backup for time management functions in UKG
</li>
<li>Assist with employee status change forms and administrative processes as needed
</li>
</ul><h3 class="jobSectionHeader">Key Skills &amp; Competencies</h3>
<ul>
<li>Strong organizational and project management skills
</li>
<li>Excellent communication and coordination abilities
</li>
<li>High attention to detail and accuracy
</li>
<li>Ability to manage multiple projects and deadlines simultaneously
</li>
<li>Problem-solving and decision-making skills
</li>
<li>Financial and operational acumen
</li>
</ul><h3 class="jobSectionHeader">Success Metrics</h3>
<ul>
<li>Deals closed on time and within budget
</li>
<li>Accuracy of cost and commission documentation
</li>
<li>Contractor performance and timeline adherence
</li>
<li>Customer satisfaction and communication effectiveness
</li>
<li>Compliance with internal processes and documentation standards</li></ul></div>

Business Mgr 3 Retail

Consumers National Bank

<div>Description:

The post closer is responsible to accurately prepare loans for delivery to investors and/or servicers, track and clear file exceptions, and ensure that all loans are closed in conformance with underwriting/ compliance guidelines.<ul><li>
Review signed documents for errors</li><li>
Upload and break out documents in Loan Origination System (LOS) and assigning conditions</li><li>
Register MERS and/or MI and paying FHA/VA fee</li><li>
Ship collateral to investors</li><li>
Create and upload shipping packages to investors for secondary market loans</li><li>
Create and upload shipping packages to EFolder for portfolio loans</li><li>
Register tax service for portfolio loans and creating physical folder</li><li>
Send payments to appraisers</li><li>
Process application deposits</li><li>
Send funding wires</li><li>
Handle all post-closing investor conditions required to purchase note</li><li>
Transfer MERS and MI when secondary market loan is purchased</li><li>
Send goodbye, insurance and/or property tax letters</li><li>
Handle follow up and collection of recorded mortgages and final title policies for all loan types within 120 days of closing</li><li>
Monitor tracking reports for funding and suspense items and escalate where needed</li><li>
Provide excellent customer service to both internal and external customers</li></ul>
Requirements:
<ul><li>Well developed communication skills</li><li>Strong attention to detail</li><li>Reading and proofreading skills</li><li>Excellent time management and organization skills</li><li>Able to exercise appropriate judgment and seek/involve management when necessary</li><li>Ability to accept management instruction and execute tasks while under pressure</li><li>Strong customer service orientation</li><li>Proficient computer skills with an emphasis on Microsoft Office Suite</li><li>Experience working in a team-oriented, collaborative environment</li></ul></div>

Mortgage Post Closer

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Post-Closing Coordinator

Closing Specialist, Title Insurance

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Business Mgr 3 Retail

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