collections assistant

Confidential Company

<div>
 
 Job Purpose:
 
 
 The Curatorial Assistant (UAEN Applicants) assists chief curator of Archaeology &amp; Antiquity and the senior curatorial assistant in all activities related to curation, project exhibitions and research requirements of the collections within their designated area.
 
 
 
 
 
 Roles and Responsibilities:
 
 <ul>
 <li>
 Supports in the weekly gallery overview of permeant and temporary collections within the area, providing follow-up arrangements in the event of potential technical and conservation incidents or premises related requirements.
 </li>
 <li>
 Completing archiving, registration, cataloguing and record-keeping of the wing's collections and retrieval of such information when directed.
 </li>
 <li>
 Supports the collection and storage management on formations of new collection and the rotations of current collections.
 </li>
 <li>
 Supports in the development and updating of display labels, panels and narrative information for the wing's collections and loans.
 </li>
 <li>
 Assists in the production of curatorial, marketing, educational, cultural publications and exhibition-related materials including but not limited to wall texts, extended object labels and multimedia content.
 </li>
 <li>
 Assists in the preparation of the documentation for acquisition process.
 </li>
 <li>
 Participates in the research and preparation for potential development of collection, including biographical and bibliographical research.
 </li>
 <li>
 Supports Chief Curator on public and private tours and educational workshops conducted on the wing's collections.
 </li>
 <li>
 Continues to learn preventative and curative restoration actions within the Louvre Abu Dhabi&rsquo;s collections.
 </li>
 <li>
 Continues research and development general art history and expertise on the wing&rsquo;s area collections and themes.
 </li>
 <li>
 Other duties as applicable to the role.
 </li>
 </ul>
 
 
 
 
 Working Environment Requirements:
 
 
 Normal administrative hours required but occasional rostering to work across weekends and/or evenings
 
 
 
 
 
 Minimum Experience &amp; Education Requirements
 
 <ul>
 <li>
 Fresh Graduate in History of Arts or Archaeology / 1-2 years of experience as Curatorial Assistant
 </li>
 <li>
 Interest in art history and working with historical objects and documents
 </li>
 <li>
 Fluency in Arabic and English
 </li>
 </ul>
 
 
</div>

Curatorial Assistant

firstPRO, Inc

<div>
 
 
 
 *PLEASE NOTE: Due to client restrictions, only US Citizens or Green Card holders are eligible to apply for this role.
 
 
 
 
 
 
 
 My business consulting industry client in downtown Boston is hiring for a recent graduate (2024, 2025, 2026) who wants to get their foot in the door at an international consulting $300 million organization of 1,500+ employees.
 
 
 
 
 
 They currently have one opening: Accounts Receivable/Collections Assistant
 
 
 
 
 
 This department only goes into the office 1x per week (Wednesdays), with the rest of the time remote.
 
 
 
 
 
 Qualified applicants must have the following
 
 <ul>
 <li>
 US Citizen or Green Card status
 </li>
 <li>
 Ability to commute into downtown Boston 1x per week (Wednesdays)
 </li>
 <li>
 Quiet, reliable work-from-home setup
 </li>
 <li>
 Bachelor's degree in Business, Finance, Accounting, or similar
 </li>
 <li>
 Internship / Co-Op experience OR maximum 1 year of professional experience
 </li>
 <li>
 Strong communication &amp; collaboration skills
 </li>
 </ul>
 
 
 
 
 Compensation is up to $60K + discretionary bonus + benefits
 
 
 
</div>

Entry Level Accounts Receivable Assistant (Recent Graduates)

Winterthur Museum, Garden & Library

<div>Winterthur Museum, Garden &amp; Library encompasses an unrivaled museum of American decorative arts in its mansion and galleries and a magnificent 60-acre naturalistic garden&mdash;all set on 1,000 gorgeous acres.

Winterthur employs a wide array of positions in the areas of curatorial, horticulture, education, conservation, library, maintenance, marketing, development, technology, and administration.

Winterthur offers a unique and rewarding experience that is rich in culture and natural beauty. Winterthur considers its employees and volunteers to be among its greatest assets and welcomes applications from candidates who will contribute their specific skills to its mission &ldquo;to inspire, enlighten, and delight all of its visitors while preserving and enhancing [Winterthur]&rdquo; and also uphold its core values of agility, excellence, innovation, integrity, inclusion, and transparency.

JOB DESCRIPTION:

Under the supervision of the Manager of Exhibitions, the Exhibitions Assistant is a key member of the Exhibitions Department which resides within the Collections and Interpretation Division. This highly collaborative role serves as an interdepartmental liaison between the Exhibitions team and staff across the institution. These include, but are not limited to: Marketing, Interpretation and Engagement, Conservation, Registration, and Curatorial.

The Exhibitions Assistant works closely with the Manager of Exhibitions and the Director of Collections to support the development of museum exhibitions and installations from conception to installation. The Exhibitions Assistant plays a critical role in the organization and execution of all exhibitions-related activities and workflows. 


Compensation: $48,000 per year

Benefits: Including, but not limited to, medical, dental, and vision insurance; generous paid time off plan including 10 holidays, vacation, personal, and sick time; 403b with employer match for eligible employees; discounts in the museum store and cafe; free general admission for you and your immediate family

Work Schedule: Monday &ndash; Friday, 35 hours/week

Responsibilities:
<ul><li>
Support the Manager of Exhibitions and the Director of Collections in collaborating with Curatorial, Conservation, Registration, Facilities, Development, Marketing, Interpretation and Engagement, Finance, Membership, Gardens, and Academic Programs to ensure exhibitions, rotations, and gallery changes are successfully accomplished on deadline and with effective and efficient workflows</li><li>
Maintain individual exhibition checklists, including object lists for all installations, rotations, and exhibitions and, with the Exhibitions Manager, maintain comprehensive timelines for major workflows associated with exhibition projects</li><li>
Disperse relevant and up-to-date information about exhibitions and installations to all internal stakeholders</li><li>
Aid in scheduling and attend exhibition-related planning meetings; collaboratively prepare agendas and hand-outs and, with the Manager of Exhibitions and Director of Collections, participate in critical conversations during planning and design meetings; record and distribute notes for all meetings</li><li>
 Support the Director of Collections and Manager of Exhibitions in the development of a 3-to-5-year exhibitions schedule</li><li>
Assist with maintaining all digital exhibitions-related content on internal platforms (currently Teams) and communicate needed changes to external digital platforms to the Marketing team</li><li>
Under the guidance of the Exhibitions Manager, serve as an internal contact for exhibition-related questions and information and as needed, a contact for external stakeholders and vendors</li><li>
 Support vendors and external partners by providing exhibition information, checklists, and images</li><li>
Submit photography requests for objects associated with graphic production and exhibition-related publications</li><li>
Secure rights for exhibition content (images, videos, etc.) when necessary and maintain permissions documents to disseminate to other departments for image use</li><li>
Assist preparators with object movement, installation, and graphics production and installation when needed</li><li>
Assist the exhibitions team with the production, printing, and preparation of labels and the development of gallery interactives and media, as needed</li><li>
Ensure that all exhibitions are properly entered and archived in the collections database, project management system, and other systems/locations and archive exhibition content, design, budget and spending information, and other details for each completed exhibition</li><li>
Aid the exhibitions team with any and all exhibition related tasks and perform other duties as assigned</li></ul>
Minimum Experience: B.A; experience accepted in lieu of education, with 2+ years of working in a collections management database; knowledge of project management software; educational background in a related field

Preferred Experience: 2+ years of working in a collections management database; knowledge of project management software; educational background in a related field with experience assisting projects in a museum, academic, or nonprofit environment, particularly exhibitions; proven track record of working as part of a team to realize large projects (preferably exhibitions)

Knowledge/Skills:
<ul><li>
Strong skills in written and oral communication, time management, and organization</li><li>
Superior project management skills and a proven track record of managing multiple, complex projects simultaneously, with the ability to manage competing priorities</li><li>
Highly-collaborative, creative, energetic, and adaptable problem solver with the ability to work on large team projects with diverse professional staff, volunteers, and contractors</li><li>
Knowledge of best practices in museum exhibition planning and development processes</li><li>
Detail oriented and effective at communicating with all levels within the organization, as well as with external constituents</li><li>
Ability to read floor plans and other design documents</li><li>
 Knowledge and proven ability in EMu (or another collection database software), Microsoft 365 and Adobe Creative Cloud</li><li>
Ability to handle confidential information with discretion and diplomacy</li></ul>

Essential Functions:
<ul><li>
Must be able to help with cutting and mounting graphics and basic exhibitions installation needs to support the team</li><li>
Must be able to lift 30 lbs.</li><li>
Must be able to work at a computer for up to 8 hours a day</li></ul></div>

Exhibitions Assistant

Milwaukee Public Museum Inc

<div>MPM is seeking 2 temporary, part-time Collections Move Technicians to support the museum&rsquo;s goal of moving its 4 million object collection to a new building. The technician will operate within the museum&rsquo;s Cultural Science department, with possible work in the history, anthropology, and archival collections. The Technician will work collaboratively under the supervision of the museum&rsquo;s collections move project assistant. Initial work will focus on processing and packing part of the museum&rsquo;s history collection. In addition to these tasks, future projects may include work with ethnographic or archaeological material, firearms, decorative arts, furniture, fine art, photographs, and other objects of an historical or anthropological nature.
The schedule for the position is Monday through Thursday from 8:30 &ndash; 3:30, and the position will run for approximately 1 year with the possibility for extension. To perform this job successfully, ideal candidates will be expected to complete the following duties:
<ul><li>Safely handle and manipulate museum objects
</li><li>Read and transcribe identifying numbers from object labels, catalog books, and catalog cards
</li><li>Swiftly generate digital records from transcribed data into a spreadsheet
</li><li>Create, tie, and attach barcodes to museum objects</li><li>
Photograph objects and drawers of objects as required
</li><li>Critically assess object stability and material makeup, pre-packing
</li><li>Pack and unpack various types of objects safely and securely
</li><li>Fabricate basic packing supports out of archival materials
</li><li>Construct crates and other large scale packing material
</li><li>Operate a standard pallet jack to move packed crates
</li><li>Perform basic operations within the museum&rsquo;s collections database, EMu
</li><li>Other move-related collections duties as assigned
</li></ul>Education and/or Experience:
Undergraduate or graduate degree in Museum Studies or a related field (complete or in-progress), along with past experience with museum collections. A documented history of collections experience may be substituted for a formal degree.
Competencies:
<ul><li>Comfortable undertaking fine dexterity work and handling delicate materials
</li><li>Ability to complete repetitive tasks consistently, while maintaining accuracy, safety, and integrity</li><li>
Detail oriented, with strong problem-solving skills
</li><li>Ability to wear PPE appropriate to the tasks assigned
</li><li>Strongly developed 3D-spatial reasoning skills
</li><li>Capable of working independently and as part of a team
</li><li>The ability to use a ladder, and spend much of the day standing, bending, and lifting
</li><li>Familiarity with Microsoft products, with specific experience in Excel
</li><li>Proficient typing skills</li></ul>
Benefits:<ul><li>
Dental and Vision Insurance</li><li>
Paid Time Off package</li><li>
401(k) Retirement Plan with Employer Match</li><li>
Free Museum Membership</li><li>
Museum Shop, Food &amp; Beverage Discounts</li><li>
Parking Subsidy/Discounted Bus Pass</li></ul>
The Milwaukee Public Museum (MPM) is a natural and human history museum located in downtown Milwaukee, Wisconsin. The museum is among the oldest in the United States, with a history dating back to the 1850&rsquo;s. We offer great career opportunities for people with all levels of training, experience, and education. We are a composition of diverse and talented staff working together as a team to offer our visitors the best possible immersive experience in learning and enjoyment.
A career with the Milwaukee Public Museum allows you to connect your skills and abilities in a rewarding position with a non-profit organization doing good work in our community. MPM provides an unlimited opportunity to gain knowledge about our world, as you connect with visitors, donors, innovative staff members, curious students, interns and volunteers in your day-to-day-work. See what MPM has to offer and consider applying today! 
 
The Milwaukee Public Museum is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.</div>

Collections Move Technician - Cultural Science (History)

Grinnell College

<div>POSITION SUMMARY

The Library Special Collections and Archives Assistant hires, trains, supervises, and evaluates student assistants while providing reference assistance to researchers on campus and around the world who use Special Collections and Archives materials. Core responsibilities include accessioning, processing, and maintaining materials and collections; creating finding aids; evaluating and organizing college records in coordination with campus departments; and digitizing documents to support reference needs and current digital projects. The position also curates physical and online displays, assists with outreach efforts for Special Collections and the Libraries, coordinates special projects, and supports the Special Collections Librarian and College Archivist with class visits and instructional sessions.

This role designates confidentiality status for sensitive materials and processes and provides appropriate access in accordance with established policies and the special nature of the collections. The position identifies and takes steps to stabilize materials requiring preservation or conservation treatment and supports general operational functions of the department. All work is carried out with the needs of current and future library users in mind and in alignment with the mission of the College and its Libraries. Regular on-site presence is required to supervise student employees and work directly with physical collections.

Key Responsibilities
<ul>
<li>Hire, train, supervise, and evaluate student assistants, schedule student shifts, and coordinate student projects.</li>
<li>Provide research assistance to users of the Libraries' Special Collections and Archives, including answering reference questions from college administrative offices.</li>
<li>Accession and process collections; create metadata and finding aids; and curate exhibitions (physical and virtual). Oversee and/or collaborate on special projects, including binding, microfilming, digitization initiatives, stacks maintenance, collection shifts, and student supervision.</li>
<li>Work collaboratively with other library staff on planning and projects and contribute to campus-wide initiatives.</li>
<li>Support donor and alumni relations, including coordinating donations of materials and representing Special Collections during annual and special Reunion events.</li>
<li>Collaborate with the Special Collections Librarian to prepare for class visits, including selecting materials, preparing activities and exercises, assisting in leading instructional sessions, and occasionally conducting class sessions independently.</li>
</ul>Requirements:
Minimum Qualifications
<ul>
<li>One or more years of relevant work experience.</li>
<li>Bachelor's degree from a four-year college or university.</li>
<li>Demonstrated commitment to Diversity, Equity, and Inclusion.</li>
<li>Demonstrated ability to plan, organize, and manage daily work demands strong attention to detail.</li>
<li>Ability to work independently while exercising sound judgment and problem-solving skills.</li>
<li>Ability to communicate effectively in verbal and written formats.</li>
<li>Ability to work effectively within a team environment.</li>
<li>Ability to effectively partner across all levels of campus constituencies.</li>
</ul>
 
Compensation: $19 - $21 per hour</div>

Library Special Collections and Archives Assistant

RENT RO

Accounts cum Admin Asst - CollectionFemales Only (Hindi / Urdu Speaking Mandatory)As an Accounts cum Admin Asst, you will be working alongside our technical team and collections from clients.Responsibilities:Accounts, Tele Calling and Admin Jobs You&rsquo;ll be responsible for collections, assisting techies, schedules etc.,Knowledge, Skills and Qualifications:Accounts, Tele Calling, Office works etc.,Job Type: Full-timePay: AED1,500.00 - AED2,500.00 per monthWork Location: In person

Accountant cum Admin Assistant (FEMALES)

The University of Iowa

<div>The University of Iowa Law Library seeks a reliable and collaborative new member of its team. The Circulation &amp; Collections Assistant (Library Assistant II) is an important member of the Circulation Team and is responsible for closing the Law Library multiple days per week. This position supports a wide variety of Law Library functions, including payment, receiving, filing, and claiming; hiring, training, and supervising student workers within the Circulation Team; and processing all course reserve materials for the College of Law. This position also provides backup and support for interlibrary loan and document delivery operations, acquisitions, shelving/shifting/weeding, the mailroom, and assists other staff and patrons as needed. 
Essential (Primary) Functions<ul><li>
Staff the circulation desk on a regular basis and fill in, as necessary, to cover for absences. Greet and help patrons who come to the desk, check books in and out, answer telephone, respond to circulation emails, and issue temporary Guest I.D.s. Deal extensively with the library&rsquo;s patrons explaining policies and exercising judgment, make decisions about possible exceptions or special handling at times, and address issues or concerns voiced by patrons. Direct patrons to library, law school, and university resources for assistance. Enforce library policies. Regularly close the Law Library. Assist with troubleshooting equipment related to user services operations, including filling printers with paper, dislodging paper jams, replacing printers with toner, and resolving issues with the self check-out machine.</li><li>
Complete assigned serials tasks. Receiving: Process and receive serials and continuations materials, in all formats. This includes marking and distributing each received piece, as necessary, with identifying call numbers, stamps, routing slips and barcodes; editing item records and patterns as needed; and routing items to their appropriate location or staff member for further processing. Claiming: Generate routine claims in Alma for missing serials and continuations. Initiate vendor contact by email, telephone, fax or website to resolve outstanding problems and complex claims. Record all vendor correspondence in Alma. Filing: Complete assigned filing in a timely manner.</li><li>
As a member of the Payers Team, assist with payment operations including invoice preparation and payment in Alma for subscription and billed by the piece titles; reconciling and paying monthly West and Hein invoices; and bi-weekly voucher assembly. Key data into Alma to pay invoices according to departmental procedures, verifying all data is correct, converting currency as needed, and meeting payment deadlines.</li><li>
Maintain the Reserve Collection. This includes completing an annual inventory and removing outdated and superseded items from reserves after consulting with the Selection Team or as new materials arrive.</li><li>
Support acquisition and payment workflows including pre-order searching, initial vendor statement reviews, and creating the bi-weekly open orders report. Serve as backup for GOBI selection and ordering operations.</li><li>
Oversee, create, and process course reserve materials for the College of Law, particularly at the start and conclusion of each semester. This includes communicating with faculty and staff; requesting and obtaining materials from the Law Library or University Libraries&rsquo; collections; setting up the course reserves in Alma/InfoHawk+; communicating frequently with references and acquisitions staff; and other related tasks.</li><li>
Provide backup and support for interlibrary loan operations. This includes determining workflow and developing procedures; organizing new initiatives; cross-training staff; taking ownership for daily assignment and processing of queues; resolving problems; processing and/or placing requests; managing physical materials borrowed from other institutions; and communicating with Law Library patrons, as well as staff at other libraries. Initiate and/or contribute to the development and revision of ILL and document delivery policies and procedures. Create and/or maintain procedural documentation, as appropriate.</li><li>
Provide backup and assistance for carrell maintenance requests.</li></ul> 
The schedule for the position is Sunday&ndash;Thursday, 1:30&ndash;10 pm during most of the academic year, 2:30&ndash;11 pm during extended hours during and shortly before exams, and 9:30&ndash;6 pm during academic break periods. The position&rsquo;s schedule may be adjusted with appropriate notice based on library needs. 
To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact joshua-gulick@uiowa.edu 

<div>MINIMUM ELIGIBILITY REQUIREMENTS:<ul><li>
Two years of library work experience, or</li><li>
A combination of related work experience, undergraduate education, and/or post-high school library training totaling three years.</li></ul> 
Application Details: 
In order to be considered for an interview, applicants must upload the following documents and mark them as a &ldquo;Relevant File&rdquo; to the submission:<ul><li>
Resume</li><li>
Cover Letter</li></ul> 
Job openings are posted for a minimum of 10 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at joshua-gulick@uiowa.edu. 
Benefits Highlights<ul><li>
Regular salaried position. Located in Iowa City, Iowa.</li><li>
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.</li><li>
For more information about Why Iowa? Visit the Welcome to Iowa website.</li></ul>
About Iowa
Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.</div></div>

Circulation Assistant - Law Library

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