commercial assistant

Neon Chemicals (Pakistan)

<ul><li>Fresh Graduate B.A B.Com / BBA</li><li>Good communication &amp; MS Office skills</li><li>Able to handle documentation, quotations, and client coordination</li></ul>Pay: From Rs40,000.00 per monthWork Location: In person

Commercial Assistant

PHYTOCON International pvt ltd

<ul><li>Fresh Graduate B.A B.Com / BBA</li><li>Good communication &amp; MS Office skills</li><li>Able to handle documentation, quotations, and client coordination</li></ul>Job Type: Full-timePay: From Rs40,000.00 per monthWork Location: In person

Wimmits Pharmaceuticals

YMP Real Estate Management

<div>Description:

POSITION SUMMARY
The Commercial Assistant General Manager will play a pivotal role in supporting the efficient and effective
management of our commercial real estate portfolio. Working closely with the property management team,
this position will be responsible for a variety of tasks related to tenant relations, lease administration,
financial management, and overall property operations.
GENERAL RESPONSIBILTIES
As a Commercial Assistant General Manager, you will be an integral part of the property management team, contributing to the smooth operation of our commercial real estate portfolio. Your primary responsibilities will encompass a range of duties aimed at ensuring tenant satisfaction, maintaining
accurate records, and supporting the financial and operational success of the properties. On-Site Visits - Regular on-site visits to commercial properties within the portfolio will be required. This includes conducting property inspections, meetings with tenants, and coordinating maintenance
activities. The on-site aspect of the role allows for a hands-on approach to property management and a direct understanding of property conditions.<ul><li>
 Tenant Interactions - Interact with tenants in person and through various communication channels. This may involve addressing concerns, coordinating events, and fostering positive relationships to enhance tenant satisfaction.</li><li>
 Attend tenant meetings and events to maintain open lines of communication and address any issues promptly.</li><li>
 Flexible Schedule - Property management often involves a degree of flexibility in work hours. Responding to urgent matters or attending to property needs may require occasional work outside regular business hours.</li><li>
 Collaborative Environment - Work closely with a diverse team of professionals, including property managers, leasing agents, maintenance personnel, and finance professionals.</li><li>
 Collaborate with different departments within the organization to ensure streamlined communication and coordinated efforts in managing commercial properties.</li><li>
 Assist Property Manager in the preparation of monthly reports according to needs.</li><li>
 Assist the Property Manager in supervising on-site staff.</li><li>
 Other duties, responsibilities, and special projects as assigned</li></ul>
Requirements:

QUALIFICATIONS &amp; EDUCATION
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<ul><li>
High school diploma or equivalent preferred</li><li>
Office building management experience required</li><li>
Minimum 2 years of Commercial property management experience required</li><li>
Sales and/or leasing experience</li><li>
Yardi experience preferred</li><li>
General office and accounting skills.</li><li>
Computer proficient.</li></ul>
LANGUAGE ABILITY
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATH ABILITY
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl.</div>

Assistant General Manager - Commercial

Al Jazeera Shipping Co. W.L.L

SummaryThe Commercial Operations Coordinator is responsible for providing comprehensive administrative, coordination, and documentation support to the Commercial Department. This role ensures seamless communication between internal departments (Contracts, Business Development, and Operations) and external clients, with a primary focus on preparing quotations, CPA (Charter Party Agreement) / Contracts, and commercial documentation. The role is integral to the operational workflow of the Commercial team and facilitates smooth handovers to Operations while maintaining records, monitoring approvals, and supporting client relations.Essential Duties and Responsibilities<ul><li>Draft, format, and issue client quotations, CPA (Charter Party Agreement) / Contracts, service agreements, and other commercial documents.</li><li>Maintain accurate and organized filing systems for all commercial documents (digital and hard copies).</li><li>Track the status of all ongoing commercial activities including quotation approvals, CPA (Charter Party Agreement) / Contract expiry dates, and pending client responses.</li><li>Coordinate with the Commercial team to gather necessary data for the preparation of offers and client packages.</li><li>Ensure timely follow-up with management for approvals on pricing, contracts, and other client-facing documents.</li><li>Communicate with clients to send approved offers and documents, record responses, and follow up as required.</li><li>Update CRM trackers and quotation logs with accurate data on document status, validity, and client engagement.</li><li>Prepare and circulate minutes of meetings for internal Commercial reviews and client follow-ups.</li><li>Liaise with the Operations team to ensure smooth project handover after Commercial approval of CPA (Charter Party Agreement) / Contracts.</li><li>Assist in organizing documentation for tenders and physical packages for submission.</li><li>Manage department stationery, documentation tools, and printing/binding needs for the Commercial team.</li><li>Provide ad-hoc support to the Executive Office and coordinate across departments as needed.</li></ul>Qualifications &amp; Experience<ul><li>Diploma or bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>3&ndash;5 years of experience in a secretarial or coordination role, preferably within marine, logistics, or contracting sectors.</li><li>Strong written and verbal communication skills.</li><li>Proficient in MS Office (Word, Excel, Outlook); familiarity with CRM systems is a plus.</li><li>Excellent document formatting and typing skills.</li><li>Proven experience in managing multiple priorities and maintaining accuracy under pressure.</li><li>Strong organizational skills and attention to detail.</li><li>Ability to work independently and as part of a team.</li><li>Knowledge of basic commercial document structures (e.g., quotations, CPA (Charter Party Agreement) / Contracts).</li></ul>Language Skills<ul><li>Fluenct in English</li></ul>Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this role, the employee is regularly required to sit, type, and handle office documentation. The role is office-based but may require visits to other departments or printing facilities.Work EnvironmentThe work environment is primarily an office setting, involving the use of computers, printers, filing systems, and communication tools. Occasional visits to other departments or operational areas (e.g., for handovers) may occur. The employee must be able to work in a fast-paced environment and manage multiple priorities effectively.Job Type: Full-timePay: BD300.000 - BD500.000 per monthLanguage:<ul><li>ENGLISH (Required)</li></ul>Work Location: In person

Commercial Coordinator

COMMERCIAL REALTY

<div><div><div>We are seeking a reliable and professional Virtual Assistant to support our commercial real estate sales team with lead generation and outbound prospecting activities. 
</div><div>Key Responsibilities: 
</div> <ul><li>Conduct outbound calls to prospective commercial real estate clients and property owners</li>
<li> Prospect and identify qualified sales leads</li>
<li> Follow call scripts while maintaining natural, professional conversations</li>
<li> Update and manage lead information within CRM systems</li>
<li> Schedule appointments and follow-ups for the sales team</li>
<li> Maintain accurate records of calls, conversations, and pipeline activity</li>
<li> Research potential prospects and companies as needed</li>
</ul><div>Requirements: 
</div> <ul><li>Excellent English communication skills (spoken and written)</li>
<li> Previous experience with outbound calling, telemarketing, or sales prospecting</li>
<li> Experience working with CRM platforms Pipedrive, HubSpot, Zoho, or similar systems</li>
<li> Strong organizational and time management skills</li>
<li> Comfortable speaking with business professionals over the phone</li>
<li> Ability to work independently and meet daily/weekly outreach targets</li>
<li> Commercial real estate experience is a plus, but not required</li>
</ul><div>Ideal Candidate: 
</div> <ul><li>Confident and professional phone presence</li>
<li> Detail-oriented and highly organized</li>
<li> Persistent, motivated, and results-driven</li>
<li> Able to build rapport quickly with prospects</li>
</ul><div>This is an excellent opportunity for a motivated virtual assistant who enjoys sales outreach and lead generation in the commercial real estate industry.</div>
</div>
This is a remote position.</div>

Virtual Assistant

ClimeCo LLC

<div>Description: 
BackgroundClimeCo is a global sustainability company headquartered in Pennsylvania with projects and partners all over the world. Our mission is to advance the low-carbon future and restore nature with market-based solutions. We offer comprehensive services spanning environmental asset innovation, ESG and climate strategy consulting, regulatory and policy advisory, environmental credits, API solutions, and climate action certification programs. 
Our growing team of respected engineers and industry experts collaborate with companies of all sizes, governmental groups, NGOs, and capital markets players on ESG, decarbonization, and policy issues&mdash;allowing us to develop high-quality, purpose-built end-to-end sustainability solutions with measurable impact. We are steadfastly committed to educating and empowering our clients, no matter where they are in their sustainability journey, to be confident in a rapidly evolving marketplace. 
ClimeCo is seeking an Executive Assistant and Marketing Coordinator to join our Commercial team. 
Position DescriptionWe are currently seeking a full-time Executive Assistant &amp; Events/Marketing Coordinator to support our Chief Commercial Officer (CCO) and the broader Commercial team. This position will be remote with a preference for location in Chicago IL, Houston TX, New York NY, or Boston MA. 
The Executive Assistant &amp; Marketing Coordinator will provide high-level administrative support to the CCO while playing an integral role in planning and executing events for ClimeCo's Commercial team. This dual-function role requires exceptional organizational skills, strong written communication ability, and a proactive approach to supporting a fast-moving, growth-oriented team. The ideal candidate is equally comfortable managing a busy executive's calendar as they are coordinating logistics for client-facing events, conferences, and team gatherings. 
ClimeCo embraces diversity and welcomes candidates who contribute to a climate that supports our staff of all identities and backgrounds. We further commit ourselves to an inclusive workplace where we value the perspectives of all employees by recognizing and appreciating their unique skills and talents. We strongly encourage individuals from underrepresented and/or marginalized identities to apply. 
Executive Support<ul><li>
Provide high-level administrative support and assistance to the CCO and other assigned Commercial team leadership</li><li>
Manage the CCO's calendar, including scheduling meetings, resolving conflicts, and ensuring timely preparation for all engagements</li><li>
Draft, review, and distribute correspondence, memos, reports, and other documents on behalf of the CCO</li><li>
Prioritize and manage incoming communications, summarizing and routing as appropriate</li><li>
Arrange travel and accommodations for the CCO and Commercial team members</li><li>
Attend meetings on behalf of the CCO, taking notes, drafting follow-ups and recording action items</li><li>
Prepare presentation materials, communication templates, and briefing documents for internal and external use</li><li>
Maintain confidentiality of sensitive business and personnel information</li><li>
Perform additional duties as assigned by the CCO or Commercial leadership</li></ul> 
Events Coordination &amp; Marketing Administration<ul><li>
Lead the development and execution of ClimeCo&rsquo;s robust conference and event presence including: booth coordination, travel logistics, brand and marketing awareness e.g., signage/handouts, speaking engagement planning e.g., prepping materials and drafting talking messaging, and ClimeCo attendee preparation.</li><li>
Lead the marketing amplification for ClimeCo&rsquo;s conference and event presence including authoring social copy for ClimeCo&rsquo;s social media channels, creating social cards for ClimeCo attendees, newsletter copy, blog posts, and website content.</li><li>
Plan, coordinate, and execute Commercial team events including client entertainment, team offsites, and networking functions.</li><li>
Manage Commercial event logistics end-to-end, including venue selection, vendor management, catering, A/V, registration, and on-site coordination.</li><li>
Develop and track event &amp; conference budgets, ensuring cost-effective execution and timely reconciliation</li><li>
Collaborate with the Commercial team to align event programming with business development and marketing goals</li><li>
Maintain a forward-looking events calendar and communicate key deadlines and logistics to relevant stakeholders</li><li>
Source and manage relationships with external vendors and venues that Commercial works with e.g., promotional item ordering, printers, booth storage vendor</li><li>
Process invoices tied to the Commercial budget</li><li>
Lead the creation, coordination, and execution of client case studies and marketing slicks, including working with the business unit client relationship owners to ID storytelling opportunities, authoring the case study and designing it.</li><li>
Work closely with the Commercial Team and business units to serve as the point person for company presentation slide decks including:
<ul><li>Regularly updating and disseminating the company-wide, encompassing ClimeCo slides and project profile slides</li>
<li>Quick turn pitch and/or proposal presentations (Word, PowerPoint, Excel fluency needed)</li>
<li>Speaking engagement presentations</li>
</ul></li><li>Support HR with onboarding new ClimeCo colleagues with branding &amp; marketing materials, business card ordering, and website biography writing.</li><li>
Work closely with the Brand Strategy team to:
<ul><li>Author award submissions across the brand, leaders, and projects</li>
<li>Create creative and engaging content to ClimeCo owned channels e.g., social channels, newsletter, website, email</li>
<li>Identify and author creative and relevant blog post ideas</li>
</ul></li></ul>Requirements: 
Minimum Requirements<ul><li>
High school diploma required; a college-level degree in business administration, hospitality, communications, or a related field preferred</li><li>
Minimum of 4 years of direct experience in an executive assistant, events coordinator, or similar combined role required</li><li>
Excellent verbal and written communication skills</li><li>
Exceptional organizational skills and attention to detail</li><li>
Strong time management skills with a proven ability to meet deadlines and manage competing priorities</li><li>
Demonstrated experience in planning and executing professional events of varying scale</li><li>
Proven ability to maintain confidential information</li><li>
Knowledge of office administration and clerical procedures</li><li>
Proficiency with Microsoft Office Suite; experience with event management platforms or CRM tools a plus</li><li>
Ability to travel occasionally for events and team meetings as required</li></ul>
The starting salary for a well-qualified Executive Assistant and Marketing Coordinator is $75,000 - $90,000 USD annually base salary and performance-based bonus, considering individual work experience and work location.</div>

Executive Assistant and Marketing Coordinator

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