commercial coordinator

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
A lone star welcome in the country's capital of southern cool. We can&rsquo;t wait to welcome you to Houston, the country&rsquo;s capital of southern cool, where urban sophistication meets bold Texas hospitality. Gather where business deals get done, friends and family reconnect and celebrities and athletes make their home. After a day exploring our city, unwind at our rooftop pool oasis, enjoy the ultimate in entertainment at our Topgolf Swing Suites, indulge and pamper at The Spa and our Krigler perfumery boutique and savour flavourful dishes from Chef Partner Richard Sandoval at Toro Toro and Bayou &amp; Bottle.
Position Overview
The Digital Marketing &amp; Commercial Coordinator supports the hotel&rsquo;s commercial, marketing, and digital strategies by providing day-to-day coordination across digital marketing, social media, public relations, and commercial initiatives. This role works closely with the Commercial Director, the Director of Public Relations &amp; Marketing, and the Digital Marketing Manager to ensure alignment and seamless execution of campaigns that drive revenue, brand awareness, engagement, and market share.
The ideal candidate is detail-oriented, creative, data savvy, and comfortable managing multiple projects in a fast-paced hospitality environment.
<div></div>Key Responsibilities
Digital Marketing
<ul><li>Assist in executing digital marketing campaigns across display, paid social, SEM, and email marketing.
</li><li>Assist with the management of website and mobile app content updates, photography, landing pages, and promotional messaging.
</li><li>Manage and ensure up-to-date information on hotel and partner websites
</li><li>Monitor online performance metrics (traffic, conversion, engagement) and prepare weekly/monthly reports.
</li><li>Coordinate with digital agencies and brand partners to support campaign deliverables.
</li><li>Support shopping cart amenities and experiences, including F&amp;B offers and culinary classes.
</li></ul>Social Media &amp; Content
<ul><li>Support the development of monthly social media content calendars.
</li><li>Assist with capturing day-to-day content across the hotel, including promotions, activations, and organic moments for use across marketing and social channels.
</li><li>Assist with drafting copy, sourcing imagery, and coordinating photography or video shoots as needed.
</li><li>Monitor social channels for engagement, brand mentions, and guest inquiries.
</li><li>Assist in influencer collaborations including vetting inquiries, contract coordination, and content delivery.
</li></ul>Public Relations &amp; Communications
<ul><li>Assist with PR initiatives, including press releases, media visits, and editorial submissions.
</li><li>Coordinate media stays, requests, itineraries, and follow-up.
</li><li>Assist with maintaining updated media lists, press kits, and asset libraries.
</li><li>Support reputation management, including monitoring and responding to guest reviews (Tripadvisor, Google, OTAs) under established brand guidelines.
</li><li>Manage hotel communications including reader boards, in-room TVs, and print collateral
</li><li>Weekly summary of press coverage for internal distribution
</li></ul>Commercial &amp; Programming Support
<ul><li>Support the Commercial Director in preparing presentations, performance reports, and business review materials.
</li><li>Assist with coordinating promotions, packages, and on-property activations.
</li><li>Help manage partnerships, sponsorships, and local business relationships.
</li><li>Process POs, deliveries, and timely submission of invoices.
</li><li>Ensure that all hotel promotions, advertising, and collateral are in keeping with Four Seasons image and reflect the highest level of professionalism in content and presentation
</li><li>Provided coverage for Sales and Catering Coordinators as needed, including, receiving and responding to incoming emails/phone calls to the Sales Department in accordance with Four Seasons Standards.
</li></ul>Cross-Department Collaboration
<ul><li>Work closely with Sales, Catering, Revenue Management, Food &amp; Beverage, Spa, and Operations to gather content, understand priorities, and support revenue driving initiatives.
</li><li>Support internal communication efforts around commercial and marketing programs.
</li><li>Ensure brand compliance across all F&amp;B marketing materials and menus; secure required approvals from PR &amp; Marketing.
</li><li>The ability to perform other tasks or projects as assigned by hotel management.
</li></ul><div></div>Qualifications
<ul><li>Bachelor&rsquo;s degree in Marketing, Communications, Business, Hospitality, or related field.
</li><li>1&ndash;3 years of experience in digital marketing, hospitality marketing, PR, or similar role.
</li><li>Strong writing, editing, and communication skills.
</li><li>Proficiency with social media platforms, and basic design or editing software (Canva, Adobe Creative Suite a plus).
</li><li>Comfortable with reporting and basic analytics tools (Google Analytics, social insights, etc.).
</li><li>Highly organized with excellent attention to detail and ability to manage multiple deadlines.
</li><li>Collaborative, proactive, and eager to learn.
</li></ul><div></div>Key Competencies
<ul><li>Creative thinking and storytelling
</li><li>Strong project management
</li><li>Data literacy and analytical mindset
</li><li>Brand awareness and visual consistency
</li><li>Relationship building
</li><li>Adaptability and problem-solving
</li></ul><div></div>Reporting Structure
This role reports directly to:
<ul><li>Commercial Director
</li><li>Director of Public Relations &amp; Marketing
</li><li>Digital Marketing Manager
</li></ul>Works closely with: Sales, Revenue, F&amp;B, Operations, and external partners/agencies.
Four Seasons is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. To access the 'EEOC is The Law' Information poster please visit this website - https://eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf</div>

Digital Marketing and Commercial Coordinator

LEO J ROTH CORPORATION

Commercial HVAC Service CoordinatorLeo J Roth is looking for a service coordinator for our commercial service department. This is a full time position.Duties and responsibilities:&middot; Answer daily service calls and requests that come into the service department via telephone and email and create necessary work orders.&middot; Schedule and create work orders for service repairs and preventative maintenance visits&middot; Dispatch technicians for emergency service calls&middot; Continual review and processing of work orders to completion&middot; Regular and consistent communication with technicians, update WO status with field notes daily&middot; Review technician time sheets and purchase orders Monday morning pre-payroll&middot; Provide support to field technicians&middot; Focus on customer satisfaction, customer follow-up&middot; Build positive working relationships with customer base and technicians&middot; Ensure PM contract files are properly established and maintained in our software&middot; Inform manager of work progress, customer relations, field personnel relations, and other matters affecting day to day operation&middot; Work with sales team and construction team with regard to scheduling equipment install and start-ups.&middot; Coordinate the on-call rotation for nights and weekends&middot; Setup new service accountsRequired skills and experience:&middot; High school diploma required. Associates or Bachelor&rsquo;s degree a plus.&middot; Experience in customer service and/or dispatching preferred&middot; Must work well in a fast paced and at times demanding environment&middot; Must have excellent communication skills&middot; Must have excellent organizational skills and attention to detail&middot; Knowledge in Microsoft Office suite.&middot; Ability to be proactive&middot; Professional phone skills&middot; Time management skills&middot; Team player&middot; Dependable&middot; Sense of urgency&middot; Ability to learn and understand technical terms at a surface levelJob Type: Full-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Work Location: In person

Commercial Service Coordinator

Guardian Moving Systems

Logistics &amp; Commercial Projects CoordinatorDepartment: Operations Reports To: Office Manager Location: La Vergne, TNAbout the RoleWe are looking for a highly organized, proactive Logistics &amp; Commercial Projects Coordinator to join our growing operations team. This role is ideal for someone who enjoys keeping projects moving, solving problems, and making sure details are handled the right way.In this position, you will help coordinate the day-to-day operational and administrative flow of commercial moving, storage, and logistics projects. You will play a key role in preparing job documentation, coordinating deliveries and shipments, maintaining receiving and inventory records, and supporting accurate billing once work is complete.This is an important role for someone who thrives in a fast-paced environment, communicates well with different teams, and takes pride in keeping projects organized from start to finish.What You&rsquo;ll DoProject Coordination<ul><li>Prepare job packets, paperwork, and operational documents for upcoming commercial moving and logistics projects</li><li>Help coordinate scheduling for deliveries, installations, relocations, and project-based work</li><li>Maintain project timelines and ensure crews and operations staff have accurate job information</li><li>Support operations leadership in planning and coordinating multi-phase commercial projects</li></ul>Receiving &amp; Warehouse Support<ul><li>Manage receiving reports for inbound shipments and warehouse inventory</li><li>Track inbound freight and verify shipments against purchase orders, bills of lading, or other documentation</li><li>Document shortages, damages, or discrepancies and communicate them to the appropriate teams</li><li>Maintain accurate inventory and storage records for customer goods</li></ul>Transportation &amp; Logistics Coordination<ul><li>Coordinate pickups and deliveries with carriers, vendors, and transportation partners</li><li>Communicate delivery schedules and project requirements with drivers, field crews, and project managers</li><li>Monitor shipment status and help ensure materials and goods arrive on time and in the right place</li></ul>Billing &amp; Administrative Support<ul><li>Prepare billing backup for completed jobs, including labor, transportation, storage, and related services</li><li>Review job paperwork for completeness and accuracy before invoicing</li><li>Work closely with accounting to help ensure invoices are processed correctly and on time</li></ul>Communication &amp; Customer Support<ul><li>Serve as a key point of contact for internal teams and customers regarding project status, logistics updates, and documentation</li><li>Communicate schedule changes, delivery updates, and important project information clearly and professionally</li><li>Maintain organized digital files and records for jobs, reports, and operational documents</li></ul>What We&rsquo;re Looking For<ul><li>2+ years of experience in logistics, operations coordination, project coordination, transportation, moving and storage, or a related field</li><li>Strong organizational skills and attention to detail</li><li>Ability to manage multiple projects, priorities, and deadlines at once</li><li>Strong written and verbal communication skills</li><li>Proficiency in Microsoft Office, especially Excel, Word, and Outlook</li><li>Experience with logistics, warehouse, or moving software is a plus</li></ul>Helpful Background<ul><li>Commercial moving or FF&amp;E installation projects</li><li>Warehouse receiving and inventory documentation</li><li>Carrier coordination and freight scheduling</li><li>Billing support, job costing, or invoice preparation</li></ul>Skills That Will Help You Succeed<ul><li>Project coordination</li><li>Logistics planning</li><li>Documentation management</li><li>Problem-solving</li><li>Time management</li><li>Customer communication</li><li>Team collaboration</li></ul>Work EnvironmentThis position is primarily office-based, with regular communication and coordination with warehouse staff, drivers, crews, and project teams.Why Join UsWe are a growing company with opportunities for people who want to contribute, grow professionally, and be part of a team that values reliability, service, and execution. If you enjoy being the person who keeps projects organized and helps operations run smoothly, we&rsquo;d love to hear from you.Pay: $18.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Logistics and Commercial Projects Coordinator

Interiors Company

Role Summary Assist the Commercial and projects team by providing support in commercial activities by coordinating with internal and external stakeholders for the Fit-out operations.Duties and responsibilities Perform the commercial activities (viz. contractual documentation and writing)Preparation and tracking of variation submittalsPreparation of progress billingCheck Bill of quantities (BOQs) against the drawings to raise claims and assist the Project manager (PM) with cost monitoring and controllingAssist in collecting and processing of additional orders from suppliers for the active projectsEnsure compliance with the commercial frameworkCapability to carry out QS function, BOQ preparation, management, and measurement activities etc.Personal qualitiesWe are looking for a versatile Quantity Surveyor in KSA who has the following experience, skills and personal attributes:Skills Required: The essential skills required for this purpose are as follows:The candidate should have a minimum of five years&rsquo; experience with reputable fit-out contracting companies in the Middle EastExperience in Post-tender analysis, preparing bills of quantities, Cost managing live projectsProcurement Activities.Subcontract analysis and final account settlementsExcellent communication and interpersonal skills and the ability to work successfully in a multinational market environment.Needs to communicate effectively with project teams and co-workers.Demonstrable understanding of the KSA supply chain and a well-developed knowledge of the regional material suppliers.Experience negotiating contracts with suppliers and subcontractors.Excellent time management skills.Strong teamwork and analytical skills.Ability to manage multiple concurrent tasks, work under pressure with challenging deadlines while delivering high quality results.Must have good computer skills.Should be familiar with MS office tools and experienced with financial procurement and inventory management software.Job Type: Full-time

Quantity Surveyor

Al-Razzaq Fibres (Pvt) Limited - SAYA

Education:- Bachelor&rsquo;s degree in Textile Engineering, Textile Management, Business Administration, or a related field.Experience:- 2&ndash;4 years of relevant experience in commercial coordination or documentation within the textile or garment industry, preferably in Embroidery or CMT operations.Key Responsibilities<ul><li>Coordinate with embroidery vendors and CMT units for smooth execution of production orders.</li><li>Conduct regular follow-ups with commercial vendors to ensure timely completion of tasks and documentation.</li><li>Prepare and maintain commercial documents including purchase orders, invoices, delivery challans, and order records.</li><li>Coordinate with production, merchandising, and procurement teams regarding order progress and requirements.</li><li>Monitor vendor commitments and production timelines to ensure timely execution.</li><li>Maintain proper filing and record management for all commercial and embroidery-related documents.</li><li>Assist in resolving documentation or vendor coordination issues to avoid operational delays.</li><li>Prepare periodic reports and updates regarding vendor follow-ups, documentation, and order status.</li></ul>Pay: Rs50,000.00 - Rs60,000.00 per hourWork Location: In person

Commercial Officer – Embroidery (CMT)

NCRI PAKISTAN PVT. LTD.

NCRi Solutions is looking for an Officer- Commercial for one of the biggest Conglomerate clients based in UAE who provides provides essential commercial support and administrative functions for ongoing projects. The primary objective is to expedite financial and procurement processes to ensure efficient, result-driven outcomes in coordination with the Commercial Manager and relevant departments.Key Accountabilities<ul><li>Assist in optimizing project completion efficiency by ensuring timely processing of financial instruments to enable on-time delivery of major equipment.</li><li>Support monthly revenue targets through diligent tracking and processing of commercial documentation.</li><li>Provide administrative assistance in the preparation of cash-flow forecasting and reporting.</li><li>Assist with cost loading activities and general commercial support.</li><li>Prepare internal documentation for L/C establishment and obtain necessary executive approvals.</li><li>Coordinate with finance teams to forward draft conditions to suppliers and internal stakeholders.</li><li>Manage amendments, monitor expiry dates, and maintain a comprehensive L/C log.</li><li>Oversee the final closure of L/Cs, including draft confirmations with vendors.</li><li>Follow up on approved advance payment certificates for major equipment to ensure timely release.</li><li>Maintain monthly vendor outstanding payment logs and coordinate with finance to clear balances.</li><li>Identify and prioritize critical payments to prevent project execution delays.</li><li>Proactively identify and provide insights for improving existing business processes or products.</li></ul>Communication &amp; Relationships<ul><li>Internal: Regularly interacts with Commercial Managers, Quantity Surveyors, Finance, Procurement, and Project Control departments.</li><li>External: Serves as a point of contact for OEMs, suppliers, and subcontractors regarding commercial documentation.</li></ul>Qualifications and Experience<ul><li>Education: Preferably a Degree in Commerce or a related field.</li><li>Experience: * Minimum 3&ndash;5 years of experience in construction or turnkey projects.</li><li>Working knowledge of handling Letters of Credit, invoices, and both payable and receivable payments.</li><li>Experience with cash-flow calculations and reporting.</li><li>Technical Skills: * Proficiency in MS Office and ERP/SAP systems.</li><li>Knowledge of accounting software (e.g., Tally).</li><li>Understanding of construction project scheduling and bills is advantageous.</li><li>Soft Skills: Excellent written and verbal communication skills.</li></ul>Industry: Power and Engineering Location: Islamabad/KarachiJob Type: Full-timeWork Location: In person

Officer – Commercial

ALEC Holdings

<div>
 
 
 For nationalization purposes &ndash; This role is for Saudis only.
 
 
 
 
 
 
 
 ALEC Holdings PJSC,
 
 part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 We are looking for highly motivated and experienced
 
 Commercial Administrator
 
 to join our team.
 
 
 
 
 
 The individuals will be responsible for (but not limited to):
 
 
 
 
 
 Job Purpose: The Commercial Department Administrator plays a vital role in supporting the efficient functioning of the commercial division within construction projects. They are responsible for a range of administrative tasks essential for the smooth operation of the department and contribute to the commercial success of construction projects.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Document Management:
 </li>
 </ul>
 
 Maintain and organize project documentation, including contracts, agreements, financial securities, purchase orders, and change orders.
 
 
 Ensure accuracy, completeness, and proper filing of all commercial records.
 
 
 Assist in the preparation and distribution of project-related documents.
 
 
 
 
 <ul>
 <li>
 Financial Support:
 </li>
 </ul>
 
 Aid in the preparation of financial reports, including budget tracking, cost analysis, and expense reports.
 
 
 Assist in the processing of invoices, purchase orders, and payments, ensuring adherence to project budgets and financial guidelines.
 
 
 Collaborate with the finance department to maintain accurate financial records.
 
 
 
 
 <ul>
 <li>
 Contract Administration:
 </li>
 </ul>
 
 Support the creation, review, and execution of contracts and agreements.
 
 
 Maintain contract databases and monitor compliance with contractual obligations and terms.
 
 
 Assist in the coordination of contract changes and amendments.
 
 
 
 
 <ul>
 <li>
 Communication and Coordination:
 </li>
 </ul>
 
 Serve as a point of contact between the commercial department and other project stakeholders.
 
 
 Facilitate communication and coordination among various teams, including procurement, legal, finance, and project management.
 
 
 
 
 <ul>
 <li>
 Compliance and Regulation:
 </li>
 </ul>
 
 Assist in ensuring compliance with company policies, and audit/legal requirements.
 
 
 
 
 <ul>
 <li>
 Support to Commercial Team:
 </li>
 </ul>
 
 Provide administrative support to commercial managers and team members.
 
 
 Assist in scheduling meetings, preparing presentations, and organizing departmental events.
 
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's or master's degree in business administration or a related field.
 </li>
 <li>
 Strong organizational and administrative skills, including document management, scheduling, and record-keeping.
 </li>
 <li>
 Understanding of financial principles, budget tracking, and invoice processing.
 </li>
 <li>
 Excellent written and verbal communication skills for internal and external coordination.
 </li>
 <li>
 High accuracy in handling documentation, contracts, and financial records.
 </li>
 <li>
 Ability to collaborate with cross-functional teams and support multiple stakeholders.
 </li>
 <li>
 Flexibility to manage multiple tasks and changing priorities in a dynamic construction environment.
 </li>
 <li>
 Proficient in Microsoft Office Suite and familiarity with project management software.
 </li>
 </ul>
 
 
</div>

Administrative Officer | KSA National

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