commercial escrow assistant

Pioneer Title Agency

<div><ul><li>WHAT WE DO: Pioneer Title Agency provides title insurance, escrow, account servicing, trustee sales, and builder-related trust services to our customers through over 70 branches across Arizona.</li><li>
WHO WE ARE: Pioneer Title Agency is more than just a family -owned business &ndash; we are a business made up of dozens of actual families and hundreds of friends whose relationships and real estate expertise predate our official founding in 1985. Not only are we passionate about our customers, we also strive to support the growth of our employees and the causes that are important to them. We are a local business that cares deeply about Arizona and the communities we serve.</li></ul> 
Description:
The Assistant Escrow Oﬃcer provides clerical and administrative support to the Escrow Oﬃcer by assisting in the processing of escrow transactions. Successful Assistant Escrow Oﬃcers are dependable, cooperative, diligent, detailed, and disciplined.
Typical duties of the position may include:<ul><li>
Receive purchase contracts/escrow instructions and prepare transactions for closing.</li><li>
Order title reports and take necessary steps to clear title.</li><li>
Handle the closing of the escrow, including explaining all related documents to the buyers and sellers, securing all necessary signatures, reviewing the settlement sheets, collecting necessary monies, and issuing receipts.</li><li>
Notarize all documents as required by law.</li></ul>
The Assistant Escrow Oﬃcer may be assigned additional tasks in support of the department's goals. 
Desired Qualifications:<ul><li>
At least 1 year of experience performing escrow related duties</li><li>
Commercial escrow experience</li><li>
Ability to type 40+ WPM</li><li>
Current AZ Notary Commission Certiﬁcate, or ability to obtain one</li></ul> 
Skills and Abilities:<ul><li>
Strong oral and written communication skills</li><li>
High level of organizational skills and attention to detail</li><li>
Basic knowledge of escrow practices and terminology</li><li>
Strong computer skills with working knowledge of Microsoft Oﬃce</li><li>
Proﬁciency in the use of a 10-key calculator</li><li>
Strong math skills</li></ul>
Salary:
Competitive and commensurate with experience, plus a robust benefits package.
Pioneer Title Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, and any other characteristic protected by law.</div>

Assistant Escrow Officer - Yuma Financial Center

<div><h1 class="jobSectionHeader">Who We Are</h1>
Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state national commercial real estate transactions. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. They are passionate about what they do, and we are equally passionate about fostering an environment where all feel welcome, supported, and empowered to be innovative and reach their full potential. Our inclusive, people-first culture has earned our company numerous accolades, including being named to the Fortune 100 Best Companies to Work For&reg; list for eleven consecutive years. We have also earned awards as a best place to work for women, diversity and LGBTQ+ employees, and have been included on more than 50 regional best places to work lists. First American will always strive to be a great place to work, for all. For more information, please visit www.careers.firstam.com.<h1 class="jobSectionHeader">
What We Do</h1>
Work as a dynamic team providing best in class service and support in the commercial real estate space. At First American we provide our teams with the support, tools, and technology that they need to ensure that providing unparalleled customer service is your primary focus.
 
 
We are looking to add a Commercial Escrow Officer to our growing team. In this role you will be responsible for establishing new commercial escrow accounts and processing escrow documents in accordance with established policies and procedures. This position plays a key role in transforming the commercial real estate experience by empowering our employees and customers to deliver next-generation solutions and results.
What You&rsquo;ll Do:<ul><li>
Continually grow and service the business by providing outstanding customer service</li><li>
Complete simple and complex commercial real estate escrow transactions by determining requirements and acting as a neutral liaison between buyer, seller, and lender</li><li>
Work cross-functionally with Underwriting to monitor and mitigate risk to the company</li><li>
Responsible for ensuring that all funds are properly accounted for and disbursed in accordance with the terms of the contract</li><li>
Complete closing by reviewing, recording, and filing documents including preparing and distributing final closing statements and title, ensuring adherence to delivery dates and timelines.</li><li>
Prepare regular reports on the status of the escrow account and provide these reports to the parties involved in the transaction</li><li>
Prepare legal documents for the closure of the sale</li><li>
Comply with regulatory requirements by adhering, and enforcing adherence, to requirements</li></ul>
What You&rsquo;ll Bring:<ul><li>
2-4 years of escrow related experience as an Escrow Officer, preferably in Commercial</li><li>
Passion for helping customers while maintaining a professional and positive attitude</li><li>
Excellent verbal and written communication with both internal and external customers; uses various types of communication to meet customer expectations and build relationships</li><li>
Problem solving with strong organizational skills, detail oriented and knows how to navigate internal and external resources to resolve issues</li><li>
May require escrow officer certification dependent upon state</li><li>
Comfortableness working with technology and proprietary programs; adapts quickly to new software applications and technologies</li><li>
Thrives in contributing to a team, working together to deliver beyond customer expectations</li><li>
High School Diploma/Equivalent</li></ul>
Pay Range: $28.09 - $37.44 Hourly 

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.<h1 class="jobSectionHeader"> 
What We Offer</h1>
By choice, we don&rsquo;t simply accept individuality &ndash; we embrace it, we support it, and we thrive on it! Our People First Culture celebrates diversity, equity and inclusion not simply because it&rsquo;s the right thing to do, but also because it&rsquo;s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.
Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.</div>

Commercial Escrow Officer

New Era Escrow

<div><div><div>Benefits:</div>
<ul><li>Competitive salary</li>
<li>Dental insurance</li>
<li>Opportunity for advancement</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
<li>Training &amp; development</li>
<li>Vision insurance</li>
<li>Paid time off</li>
</ul></div><div><div>Do you live and breathe escrow? Can you juggle multiple transactions while keeping clients happy, lenders satisfied, and deadlines on track&mdash;without breaking a sweat? Well, guess what? We&rsquo;re looking for YOU! Yes, YOU! The escrow pro who knows how to close deals, build long-lasting client relationships, and maybe even crack a joke or two to keep the team spirit high. 
 
WHO WE ARE 
 
At New Era Escrow, we pride ourselves on being California's go-to independent escrow company, known for delivering exceptional services and unparalleled customer satisfaction. Think of us as the calm in the storm of real estate transactions&mdash;ensuring every deal is handled with precision and a sprinkle of good humor. Our expert team follows the highest industry standards while keeping the vibe as light as possible. 
 
If you resonate with us, then come join us! 
 
YOU SHOULD BE 
 
Do you have at least 5 years of experience in an independent escrow company? Amazing! Got DFPI clearance? Perfect! If you&rsquo;ve already got a book of business, then you&rsquo;re one step closer to joining our growing team in sunny El Segundo. 
 
If you&rsquo;ve got experience with industry software like QUALIA or RBJ, you&rsquo;re already ahead of the game. Your communication skills? Top-notch. Your customer service? Legendary. 
 
YOU WILL BE 
 
As an escrow officer, you&rsquo;ll be the go-to person for opening new escrows, coordinating with lenders, dealing with title companies, and guaranteeing everything goes off without a hitch. Whether residential, commercial, or refinance transactions, we want someone who can easily handle it all. 
 
Of course, your job won&rsquo;t just stop at paperwork (as exciting as that can be). You&rsquo;ll need to smooth over title issues, handle tricky lien situations, and be the hero of every real estate deal. You&rsquo;ll make sure closing dates are hit and all the necessary documents are in, signed, and ready to go to check that every &lsquo;i&rsquo; is dotted and &lsquo;t&rsquo; crossed. Let&rsquo;s face it &mdash; without you, these deals don&rsquo;t happen. 
 
OUR PERKS &amp; BENEFITS 
 
With great power comes great perks! Think competitive pay, health insurance option, flexible work arrangements, including hybrid or remote, are considered, and paid time off to recharge your escrow-filled brains. Did we mention that we have inviting workspace designed to enhance team collaboration for full-time employment in beautiful El Segundo?
 
 
HOW TO APPLY 
 
So, if you&rsquo;re ready to take your escrow career to the next level, bring your A-game, your book of business, and your best closing-day stories&mdash;because we want to meet you! 
 
Submit your resume and cover letter to terrica.banks@neweraescrow.com or apply directly through LinkedIn/Craigslist. 
For more information, visit our website at https://www.neweraescrow.com/.</div>
</div>
Flexible work from home options available.</div>

ESCROW OFFICER

World Business Lenders, LLC

<div>About World Business Lenders (www.wbl.com) 
 
World Business Lenders (WBL) is proud to offer short-term, real estate-backed commercial loans to a diverse range of small and medium-sized businesses across the United States, especially those who may find it challenging to secure traditional financing.
Typically, the work schedule is from 9:00am to 6:00pm Eastern Time, Monday through Friday, though there might be times when additional hours are needed to meet business demands.
We&rsquo;re looking for someone with strong communication skills in English, both spoken and written.<ul><li>
Please note that all resumes should be submitted in English.</li></ul>
Key Responsibilities:<ul><li>
Expertise in reviewing title commitments, thoroughly understanding the requirements and exceptions to ensure proper lien positioning.</li><li>
Proficient in analyzing legal documents such as deeds, mortgages, lien releases, corporate documents, and authorizations with keen attention to detail.</li><li>
Adept at interpreting legal descriptions, surveys, and title exceptions to guarantee accuracy and compliance.</li></ul> 

Requirements 
Required Education:
<ul><li>Bachelor&rsquo;s degree required, ideally in Business Administration or Finance. A solid understanding of U.S. real estate and title insurance/review is essential.</li></ul> 
Required Experience:<ul><li>
At least 5 years of hands-on experience in title clearance, title examination, and closing operations.
</li><li>Proven expertise in reviewing title commitments, interpreting requirements and exceptions, and guaranteeing a clear title for successful closings.
</li><li>Experience working within lending, title, or escrow settings&mdash;reviewing purchase, refinance, and commercial files&mdash;is a valuable plus.</li></ul> 
Preferred Background / Industry Experience:<ul><li>
Experience in title insurance, mortgage lending, or escrow roles, particularly involving mortgage refinance, purchase, and commercial title reviews.
</li><li>Comfort with lien verification and managing closing documents is highly desirable.</li></ul> 
Key Soft Skills:<ul><li>
Sharp attention to detail paired with a strong analytical mindset.
</li><li>Exceptional time management skills with the ability to juggle multiple files efficiently.
</li><li>A collaborative communicator and true team player who takes ownership, excels at problem-solving, and exercises sound independent judgment.</li></ul> 
Technical Skills:<ul><li>
Proficient in Microsoft Word, Excel, Outlook, and experienced with title platforms like CSC, NETRO, or similar systems.</li></ul> 

Benefits 
<ul><li>
USD base salary.</li><li>
Take advantage of Paid Time Off (PTO) after only 6 months with us.</li><li>
This opportunity is a full-time position.</li><li>
Work comfortably from anywhere with our fully remote setup!</li></ul></div>

Remote - Title Analyst

Lakeview Loan Servicing

<div>Overview:
<div>
The Principal, Servicing Escrow Management, is a senior individual contributor role embedded within the product organization. This is not a line operations or people management role. Instead, this position is designed for a deeply experienced servicing subject matter expert who understands, in detail, how escrow functions operate and why they operate that way, and can translate that expertise into scalable product capabilities.</div><div></div><div> 
Reporting to the Director of Servicing Product, this role partners closely with Product and Engineering to ensure that platform functionality accurately reflects real-world servicing operations, regulatory requirements, and investor expectations. Within the broader servicing product organization, this role serves as the primary domain subject matter expert and is responsible for translating escrow management expertise into clear requirements, workflows, controls, and testing input for Product and Engineering, ensuring that escrow calculations, borrower obligations, disclosures, disbursements, and regulatory requirements are accurately reflected. The Principal plays a critical role in validating that business rules, functional requirements, workflows, and edge cases are intentionally designed and not implicitly assumed.</div><div></div><div> 
This is a fully remote position that offers a competitive salary range of $130,000 to $165,000, plus an annual bonus. You'll also receive our excellent benefits package, which includes medical coverage starting on day one and a company-matched 401(k). Compensation may vary based on experience, location, and other job-related factors.</div>
Responsibilities:

Product and Operational Alignment<ul><li>
Ensure product design reflects real servicing escrow operations, including regulatory (e.g., RESPA/Reg X) and investor requirements (e.g., Fannie Mae, Freddie Mac, GNMA as applicable).</li><li>
Translate escrow operational processes into clear product requirements, business rules, controls, and system logic.</li><li>
Ensure borrower escrow obligations and escrow activities are handled accurately across all standard and exception scenarios, with appropriate controls, traceability, and auditability.</li></ul>
End-to-End Workflow Definition and Validation<ul><li>
Define and validate end-to-end (E2E) workflows across escrow domains.</li><li>
Document workflows across happy paths and edge cases, ensuring intentional handling of exceptions.</li><li>
Validate completeness and consistency of rules, logic, and dependencies across upstream and downstream systems.</li></ul>
Product Translation &amp; Requirements Definition<ul><li>
Translate domain expertise into product requirements, business rules, and system logic.</li><li>
Advise Product and Engineering on the operational implications of design and prioritization decisions.</li><li>
Evaluate trade-offs across compliance, scalability, operational complexity, and speed to market.</li><li>
Surface risks early, particularly related to financial controls, regulatory compliance, and investor reporting.</li></ul>
Engineering Partnership and Delivery Support<ul><li>
Partner closely with engineering teams to refine requirements, clarify logic, and support implementation.</li><li>
Partner with Product and Engineering during backlog refinement and implementation planning to clarify requirements, validate business rules, and support functional decision-making.</li></ul>
Testing, Validation, &amp; Automation Contribution<ul><li>
Contribute to the development of known-answer and scenario-based test cases for escrow workflows.</li><li>
Validate system behavior and outputs against expected financial, operational, and regulatory outcomes.</li><li>
Support UAT execution, defect triage, regression testing, and release readiness validation.</li><li>
Partner with QA and engineering to design and implement an automated test suite informed by escrow domain logic.</li></ul>
Functional Ownership: Escrow Requirements<ul><li>
Own escrow administration requirements, including disbursements, analysis methodology, statement generation, shortage/surplus handling, refunds, and exception processing aligned to RESPA/Reg X expectations.</li><li>
Define escrow setup requirements at boarding and transfer intake, including initial escrow configuration, baseline balances, tax/insurance lines, payment schedules, and coordination with Boarding/Transfers.</li><li>
Define requirements for escrow analysis, including projection logic, recalculation rules, cushion treatment, shortage/surplus determination, repayment options, and borrower-facing statement requirements.</li><li>
Define escrow-related borrower communications and disclosures, including analysis statements, change notices, and other required borrower notifications.</li><li>
Establish control frameworks for escrow operations, including reconciliation, approvals, segregation of duties, disbursement validation, and audit evidence standards.</li><li>
Define escrow disbursement requirements for tax, insurance, mortgage insurance, HOA/condo obligations, and claim-related activities.</li><li>
Define logic for escrow advances, escrow funding impacts, delinquency scenarios, partial payments, and exception workflows.</li><li>
Establish requirements for mortgage insurance administration, including premium collection, cancellation rules, borrower-requested and automatic cancellation, investor-specific requirements, disclosure handling, and coordination with amortization and LTV thresholds.</li><li>
Establish logic for interest on escrow, including state-specific requirements, accrual methodologies, calculation timing, posting treatment, and borrower disclosure obligations.</li><li>
Define requirements for HOA/condo fee management, including tracking of obligations, billing expectations, disbursement handling where applicable, and exception workflows for delinquent or missing payments.</li><li>
Own requirements for force-placed insurance, including trigger conditions, notification timelines, premium handling, policy tracking, cancellation/refund processing, and compliance with regulatory and investor requirements.</li><li>
Define workflows for loss drafts and insurance claim processing, including claim intake, funds endorsement, inspection requirements, staged disbursements, escrow holdback management, and borrower/vendor payment controls.</li><li>
Establish requirements for insurance policy tracking and administration, including policy monitoring, renewal tracking, lapse detection, coverage validation, and integration with escrow analysis and disbursement workflows.</li><li>
Build and sign off on known-answer test scenarios for core escrow calculations, support defect triage, regression testing, and release readiness decisions.</li></ul>
Flexible Domain Contribution<ul><li>
Partner closely with Cash Management and other domain leads to ensure consistent handling of payment application impacts, escrow funding, advances, and exception scenarios across the servicing lifecycle.</li><li>
Support adjacent servicing domains as needed based on program priorities and evolving platform needs.</li><li>
Partner across domains to ensure alignment of workflows, data, and operational dependencies throughout the servicing lifecycle.</li><li>
Contribute to resolution of cross-domain issues, gaps, and edge cases to ensure cohesive end-to-end platform behavior.</li><li>
Apply servicing expertise to broader platform design decisions beyond primary area of ownership.</li></ul>
Qualifications:
<ul><li>8+ years in mortgage servicing escrow administration (AVP level of experience preferred).</li><li>
Deep expertise in escrow analysis, escrow disbursements, shortage/surplus handling, borrower disclosures, and exception processing.</li><li>
Strong working knowledge of regulatory and investor requirements (ie: RESPA/Reg X escrow requirements), as well as servicing operational best practices.</li><li>
Experience with tax and insurance administration, vendor oversight, force-placed insurance, mortgage insurance, interest on escrow, HOA/condo obligations, and insurance policy tracking preferred.</li><li>
Proven functional leadership across cross-functional teams, including Technology, Operations, and external partners.</li><li>
Experience supporting servicing platform modernization, system implementation, product buildout, or process transformation preferred.</li><li>
Demonstrated ability to translate complex escrow processes into clear business requirements, controls, workflows, and test scenarios for Product, Engineering, and QA teams.</li></ul><div></div><div> 
MSR Portfolio Services is an Equal Employment Opportunity employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.</div><div></div><div> 
#LI-Remote</div></div>

Principal, Servicing Escrow Management

Check Off Your List

<div>This is a remote position but we are seeking employees based in Florida, Georgia, Maine, Ohio, and Texas. 
Check Off Your List (COYL) is hiring a remote part-time Executive Assistant to support our exponential growth. 
COYL provides highly trained, remote professionals in bookkeeping, executive assistance, human resources, marketing, web design, and IT Support on a pay-what-you-need model so our clients can focus on what matters most &ndash; their business. 
We work remotely, but we stay connected through Zoom meetings and Teams. Enjoy the best of both worlds - work from home without the isolation! 
This is a remote position (seeking employees based in Florida, Georgia, Maine, Ohio, Texas) reporting to the Manager of the executive assistant team. This role will start at 20+ hours a week and can quickly grow from there. 
Objectives of the Role:
<ul>
<li>Assist clients as directed</li>
<li>Maintain client relations and refine internal processes that support COYL and clients</li>
<li>Manage communication between various clients&rsquo; upper management and employees, liaising with internal and external executives on projects and tasks</li>
<li>Plan and orchestrate work to ensure the client&rsquo;s priorities are met, organizational goals are achieved, and best practices are upheld</li></ul> 


Daily and Monthly Responsibilities (dependent on client needs):
<ul>
<li>For real estate/ business broker clients
<ul><li>Contract-to-Close Management: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing.</li>
<li>Documentation &amp; Compliance: Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance.</li>
<li>Liaison Communication: Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.</li>
<li>Deadline Tracking: Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies.</li>
<li>Escrow &amp; Title Support: Open escrow, manage earnest money deposits, and ensure all escrow documents are complete.</li>
<li>System Maintenance: Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)</li>
<li>Other tasks as needed</li>
</ul></li><li>For all clients
<ul><li>Manage the professional and personal needs for various clients</li>
<li>Track detailed records in timekeeping system</li>
<li>Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients&rsquo; senior executives</li>
<li>Manage, coordinate, and arrange our virtual client&rsquo;s travel and travel-related activities, including hotel booking, transportation, and meals</li>
<li>Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database</li>
<li>Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company</li>
<li>Organize client communications</li>
<li>Answer phones for clients and relay messages</li>
<li>Plan client events</li>
<li>Respond to all requests within a maximum of 4 business hours</li>
<li>Navigate priorities while multi-tasking</li>
<li>All other tasks as needed</li></ul></li></ul> 
 
Skills and Qualifications
<ul>
<li>4 years of experience in an administrative role reporting directly to senior management</li>
<li>Experience in real estate support</li>
<li>Experience supporting brokers</li>
<li>Superb written and verbal communication skills</li>
<li>Strong time-management skills and the ability to organize and coordinate multiple projects</li>
<li>Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems</li>
<li>Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge</li>
<li>Ability to keep various companies&rsquo; confidences</li>
<li>Promptness and a motivated self-starter</li>
<li>Confident and professional phone presence</li>
<li>Available to help with urgent requests</li></ul> 


Preferred Qualifications
<ul>
<li>Experience developing internal processes and filing systems</li>
<li>Associates or above degree in administration; or equivalent experience</li>
<li>Knowledge of CRM such as Active Campaign, Zoho, pipedrive, etc.</li></ul> 


Schedule:
<ul>
<li>Monday to Friday</li>
<li>Part-time with the potential to grow to full-time</li></ul></div>

PT to FT Executive Assistant with Real Estate Assistant Experience

Alliance Title & Escrow

<div>Company Overview: Futura Title &amp; Escrow has established strong roots in the Pacific Northwest since entering the title insurance business in Boise, Idaho, in 1975. Our strategic focus on territorial expansion has led to a successful network of 76 branches across six states, providing comprehensive real estate services. Our subsidiaries include Alliance Title &amp; Escrow, AmeriTitle, Kittitas Title and Escrow, Momentum Title Agency, and Pacific Alliance Title.
 About the Role
Are you a reliable and customer-focused individual who enjoys being on the move? As a Delivery Driver, you&rsquo;ll play a key role in ensuring timely, safe, and professional delivery of products to our customers. This is a great opportunity for someone who values independence, service, and being part of a supportive team.
 What You&rsquo;ll Do<ul><li>
Deliver products safely and efficiently within assigned areas</li><li>
Verify delivery orders for accuracy before and after drop-off</li><li>
Provide excellent customer service and resolve inquiries professionally</li><li>
Plan efficient routes using GPS and navigation tools</li><li>
Maintain a clean, well-functioning delivery vehicle</li><li>
Report vehicle maintenance needs promptly</li><li>
Follow all traffic laws and company safety policies</li><li>
May assist with property inspections, courthouse recordings, or support for escrow/title departments</li><li>
May assist with escrow or title duties, as needed</li></ul>
 What You Bring<ul><li>
High school diploma or equivalent required</li><li>
No prior experience required&mdash;just a great attitude and willingness to learn</li><li>
Valid driver&rsquo;s license and insurance</li><li>
Strong time management and organizational skills</li><li>
Ability to work independently and follow instructions</li><li>
Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams)</li><li>
Friendly, professional demeanor and customer service mindset.</li></ul>
 Benefits We Offer:<ul><li>
Comprehensive healthcare coverage</li><li>
Retirement savings plans with company match</li><li>
 Generous paid time off and holiday</li><li>
 Professional development and training opportunities</li></ul></div>

Delivery Driver/Courier

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