commercial lease administrator

Al-Futtaim

<div>Job Requisition ID: 173405
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day 

Overview Of The Role: 
<ul><li>
The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.</li></ul> 

What You Will Do: 
<h4 class="jobSectionHeader">
General</h4> 
<ul><li>
Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.</li><li>
Execute leasing admin activities aligned with AFGRE objectives.</li><li>
Prepare and process tenant documentation.</li><li>
Update leasing data in YardiSAP.</li><li>
Handle lease registration.</li><li>
Translate and manage lease agreements in both English and Arabic.</li><li>
Maintain a legal contracts database and trackers.</li><li>
Ensure that all required documents are completed and filed according to property and unit number.</li><li>
Prepare LAF for management signature and handle lease agreement contracts.</li><li>
Collect payments, issue receipts, and dispatch tenant's executed copies.</li><li>
Assist in drafting correspondence and documentation for lease renewals or amendments.</li><li>
Process and execute leases for special projects.</li><li>
Prepare progress reports, tenancy schedules, and maintain updated tenant database.</li><li>
Manage the maintenance of a Brand Profile Log and communication with prospective tenants.</li><li>
Assist in updating tracking sheets, preparing presentations, and managing office supplies.</li><li>
Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.</li><li>
Maintain effective collaboration with departments for legal compliance and procedural updates.</li><li>
Manage communication with Al Futtaim EIT for technical resolutions.</li></ul> 

Required Skills To Be Successful: 
<ul><li>
Proficiency in English (both written and spoken), Arabic is an advantage.</li><li>
Strong IT skills with experience in data management systems like Yardi.</li><li>
Excellent communication skills and ability to collaborate across departments.</li><li>
Understanding of legal documentation and leasing processes.</li></ul> 

What Qualifies You For The Role: 
<ul><li>
Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.</li><li>
2-3 years of experience as a Leasing Administration professional.</li><li>
Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.</li><li>
Experience in using Yardi and Projectwise is advantageous.</li></ul> 
About Al-Futtaim Malls 
Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.

Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.

Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.

For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/</div>

Retail Leasing Administrator

<div>
 
 Job Requisition ID:
 
 173405
 
 
 Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
 
 
 By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
 
 
 
 Overview Of The Role:
 
 
 
 <ul>
 <li>
 The Retail Lease Administrator is responsible for supporting the leasing administration team by ensuring accurate documentation, effective data management, and adherence to all leasing processes. Success in this role involves maintaining and updating leasing records, processing tenant documentation, and ensuring compliance with relevant policies and legal requirements. This position plays a crucial role in facilitating communication and coordination within the leasing team and supporting departments, thereby contributing to efficient leasing operations.
 
 
 </li>
 </ul>
 
 What You Will Do:
 
 
 
 General
 
 
 <ul>
 <li>
 Support AFGRE Leasing Administration by ensuring accurate documentation, data management, and compliance with leasing processes.
 </li>
 <li>
 Execute leasing admin activities aligned with AFGRE objectives.
 </li>
 <li>
 Prepare and process tenant documentation.
 </li>
 <li>
 Update leasing data in YardiSAP.
 </li>
 <li>
 Handle lease registration.
 </li>
 <li>
 Translate and manage lease agreements in both English and Arabic.
 </li>
 <li>
 Maintain a legal contracts database and trackers.
 </li>
 <li>
 Ensure that all required documents are completed and filed according to property and unit number.
 </li>
 <li>
 Prepare LAF for management signature and handle lease agreement contracts.
 </li>
 <li>
 Collect payments, issue receipts, and dispatch tenant's executed copies.
 </li>
 <li>
 Assist in drafting correspondence and documentation for lease renewals or amendments.
 </li>
 <li>
 Process and execute leases for special projects.
 </li>
 <li>
 Prepare progress reports, tenancy schedules, and maintain updated tenant database.
 </li>
 <li>
 Manage the maintenance of a Brand Profile Log and communication with prospective tenants.
 </li>
 <li>
 Assist in updating tracking sheets, preparing presentations, and managing office supplies.
 </li>
 <li>
 Ensure accurate data entry and maintenance of lease records in Yardi and Projectwise.
 </li>
 <li>
 Maintain effective collaboration with departments for legal compliance and procedural updates.
 </li>
 <li>
 Manage communication with Al Futtaim EIT for technical resolutions.
 
 
 </li>
 </ul>
 
 Required Skills To Be Successful:
 
 
 
 <ul>
 <li>
 Proficiency in English (both written and spoken), Arabic is an advantage.
 </li>
 <li>
 Strong IT skills with experience in data management systems like Yardi.
 </li>
 <li>
 Excellent communication skills and ability to collaborate across departments.
 </li>
 <li>
 Understanding of legal documentation and leasing processes.
 
 
 </li>
 </ul>
 
 What Qualifies You For The Role:
 
 
 
 <ul>
 <li>
 Degree or equivalent level of education in any discipline preferable but not mandatory, depending on previous experience.
 </li>
 <li>
 2-3 years of experience as a Leasing Administration professional.
 </li>
 <li>
 Strong knowledge of leasing procedures and practices in the Middle East market, especially Qatar.
 </li>
 <li>
 Experience in using Yardi and Projectwise is advantageous.
 
 
 </li>
 </ul>
 
 About Al-Futtaim Malls
 
 
 
 Al-Futtaim Malls provides development and asset management expertise, specializing in building retail-led super regional malls in prime locations across MENA and beyond. With a proven track record of creating both sustainable revenue growth and value enhancement for tenants, Al-Futtaim Malls delivers exceptional experiences and exciting shopping environments for customers.
 
 
 Part of the Al-Futtaim Group, Al-Futtaim Malls leadership team brings more than 30 years of experience and a deep understanding and knowledge of the retail sector, both from a shopper&rsquo;s point of view but as curators of space or landlords to other brands. The company has a directly managed portfolio including over 9 million sqft of retail space across four malls in the MENA region and two under development. Malls under the Al-Futtaim Malls portfolio include Dubai Festival City Mall and Festival Plaza in the UAE, Cairo Festival City Mall in Egypt, Doha Festival City in Qatar and Zenata Mall, Morocco.
 
 
 Leveraging on the expertise of its parent company, Al-Futtaim Malls established PLEX Management Services offering a full array of services including asset management and development, leasing, and brand experience expertise to shopping mall landlords and retail organizations globally. Implementing global best practice and deploying Al-Futtaim Mall&rsquo;s deep understanding of mall management and retail dynamics, PLEX promises to deliver continuous growth and long-term value for its partners.
 
 
 For more information on Al-Futtaim Malls, please visit https://www.al-futtaimmalls.com/
</div>

Retail Leasing Administrator | Real Estate | Asset Management

Confidential Company

<ul><li>Coordinate the leasing process by managing tenant applications, lease agreements, and renewals to ensure smooth transitions and compliance with company policies.</li><li>Conduct thorough background checks and credit evaluations on prospective tenants to maintain a high standard of tenant quality.</li><li>Maintain accurate and up-to-date records of lease agreements, tenant communications, and property maintenance requests using property management software.</li><li>Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests in a timely and professional manner.</li><li>Prepare and distribute lease documentation, ensuring all terms and conditions are clearly outlined and understood by both parties.</li><li>Monitor and manage rent collection processes, including sending reminders and following up on late payments to ensure timely revenue flow.</li><li>Generate and analyze leasing reports to provide insights on occupancy rates, tenant turnover, and market trends to inform strategic decisions.</li><li>Collaborate with legal and compliance teams to ensure all leasing activities adhere to local regulations and industry standards.</li></ul>

Leasing Administrator

Abdulla Bin Ali and Partners

Company DescriptionFounded in 2015, Abdulla Bin Ali and Partners is a leading real estate firm specializing in residential properties in The Pearl-Qatar. We focus on developing, managing, and providing comprehensive property services, including leasing, property management, and facilities management. Our mission is to deliver high-quality, safe, and secure residential spaces that meet tenant needs.Role DescriptionThe Leasing and Admin Specialist (full-time, on-site in Doha, Qatar) is responsible for overseeing the full leasing cycle, including marketing properties, conducting viewings, processing applications, and coordinating move-in/move-out processes. Key tasks include preparing and managing lease agreements, verifying tenant documentation, and negotiating lease terms. This role also involves tracking lease renewals, handling lease terminations, and ensuring compliance with all relevant property regulations.In addition to leasing activities, the role requires administrative support, including maintaining tenant records, preparing reports, coordinating property maintenance requests, and ensuring timely communications with tenants regarding lease terms, renewals, and maintenance updates.Qualifications<ul><li>Strong organizational, communication, and interpersonal skills</li><li>Knowledge of leasing and property regulations</li><li>Proficiency in MS Office and property management software</li><li>Detail-oriented with problem-solving abilities</li><li>Experience in property management or real estate is preferred</li><li>Bachelor&rsquo;s in Business Administration or a related field</li></ul>Job Types: Full-time, PermanentLanguage:<ul><li>English (Preferred)</li></ul>

Leasing and Admin Specialist

Meerab Properties

Job Title: Junior Leasing Administrator [Female] Location: Dubai Type: Full-Time [Mon&ndash;Sat, 9:00 AM &ndash; 6:00 PM]Role Summary: An entry-level role supporting leasing and office operations. Suitable for candidates with 1 year of experience in real estate.Key Responsibilities:<ul><li>Handle client inquiries [calls, emails, WhatsApp]</li><li>Assist with leasing process, i.e., handling contracts, renewals, Ejari, and handovers.</li><li>Update property listings on portals [Bayut, Property Finder, Dubizzle]</li><li>Register with Developers and prepare necessary documents like NOCs/Letters when required.</li><li>Maintain leasing documentation.</li><li>Provide general administrative and coordination support for any Ad-hoc task[s].</li></ul>Requirements:<ul><li>Minimum 1 year experience in leasing/real estate as an admin in Dubai.</li><li>Knowledge of Dubai communities and RERA rules [Preferred]</li><li>Bachelor&rsquo;s attested degree from MOFA UAE [Mandatory]</li><li>Proficient in MS Office, real estate portals, and Trakheesi.</li><li>Basic real estate social media marketing knowledge about Dubai real estate [Preferred]</li><li>Strong communication, professional and customer-focused.</li><li>Motivated for multitasking and teamwork.</li><li>English language proficiency [Mandatory]</li><li>Female candidates only.</li><li>Freshers are welcome to apply</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per month

Junior Leasing Administrator

Clover Project Management LLC

Lawyer &ndash; UK Property and Commercial Leasing About the RoleWe are seeking a highly skilled Lawyer with proven experience in UK property law, particularly within commercial leasing and real estate transactions. The ideal candidate will possess a strong understanding of UK leasing structures, landlord and tenant obligations, and the drafting and negotiation of lease agreements for commercial properties.You will work closely with internal stakeholders and external clients to provide legal advice and support across all stages of the leasing process &mdash; from due diligence and contract preparation to renewals, terminations, and compliance matters.Key Responsibilities<ul><li>Draft, review, and negotiate commercial lease agreements, licences, and related property documents.</li><li>Advise on all aspects of UK commercial property law, including landlord and tenant matters.</li><li>Manage legal aspects of property acquisitions, disposals, and lease renewals.</li><li>Conduct due diligence on property portfolios and leasing arrangements.</li><li>Provide clear, practical legal advice to support business decisions and mitigate risk.</li><li>Liaise with external solicitors, agents, and regulatory authorities as required.</li><li>Ensure compliance with all relevant UK property legislation and regulations.</li></ul>Qualifications &amp; Experience<ul><li>Qualified Solicitor (England &amp; Wales).</li><li>Minimum 3&ndash;7 years&rsquo; experience in UK property and commercial leasing law.</li><li>Strong background in commercial lease drafting and negotiation.</li><li>Excellent understanding of UK real estate and landlord/tenant frameworks.</li><li>Exceptional written and verbal communication skills.</li><li>Strong attention to detail, analytical ability, and commercial awareness.</li></ul>Why Join Us<ul><li>Opportunity to work on diverse and high-value property portfolios.</li><li>Collaborative and supportive working environment.</li><li>Exposure to international property projects (if applicable).</li><li>Competitive salary and benefits package.</li></ul>Job Types: Full-time, PermanentPay: AED10,000.00 - AED19,000.00 per month

Lawyer - UK Property and Commercial Leasing

Ernest Talent

Position SummaryThe Leasing Admin / Coordinator will be responsible for managing all Kahramaa-related tasks and associated municipal (Baladiya) procedures. This role ensures accurate documentation, timely payment and processing of utility services, and smooth coordination with government entities, landlords, and tenants to maintain regulatory compliance and uninterrupted operations.Key Responsibilities1. Documentation and Attestation<ul><li>Prepare, review, and organize contracts such as tenancy agreements and related documentation.</li><li>Ensure contracts are duly signed and stamped by relevant parties (landlord/owner).</li><li>Submit documents to Baladiya for attestation and stamping.</li><li>Ensure timely completion of Baladiya attestation for use in utility or address verification purposes.</li></ul>2. Kahramaa and Utility Coordination<ul><li>Manage Kahramaa account activities, including opening, transfer, move-in/move-out, and account closures.</li><li>Oversee timely payments of electricity, water, and telecommunication bills.</li><li>Handle customer name change requests and ensure smooth coordination with relevant authorities.</li><li>Track and maintain all payment records and ensure timely renewals or follow-ups.</li></ul>3. Government &amp; Municipal Liaison<ul><li>Act as the company&rsquo;s representative with Baladiya, Kahramaa, and other government entities.</li><li>Follow up on permits, approvals, and renewals to ensure compliance with Qatar&rsquo;s municipal and regulatory requirements.</li><li>Maintain strong professional relationships with government offices to facilitate faster processing.</li></ul>4. Record Keeping and Tracking<ul><li>Maintain an organized filing system for contracts, bills, and attestations.</li><li>Track expiry dates of contracts and renewal timelines for documents or utility accounts.</li><li>Generate periodic status reports and ensure there are no delays or lapses in regulatory or utility obligations.</li></ul>5. Tenant / Landlord Coordination<ul><li>Coordinate with landlords, tenants, and property owners to ensure compliance with tenancy and Baladiya attestation requirements.</li><li>Clarify documentation requirements and ensure all parties provide necessary information promptly.</li><li>Support internal teams in addressing any issues or clarifications related to tenancy and utility processes.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Administration, Business Management, or related field.</li><li>Minimum 2&ndash;4 years of experience in government relations, utilities coordination, or administrative support within Qatar.</li><li>Sound knowledge of Qatari municipal and government procedures, especially Baladiya and Kahramaa processes.</li><li>Familiarity with government e-services portals such as Hukoomi, MOI, and Kahramaa.</li><li>Strong administrative and organizational skills with attention to detail.</li><li>Excellent communication skills in English (Arabic proficiency preferred but not mandatory).</li><li>Ability to work independently, manage multiple priorities, and maintain confidentiality in handling official documents.</li></ul>Job Type: Full-time

Leasing Admin /Coordinator

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