commercial lease administrator

CityLand Group

<p>We are seeking a meticulous and highly organized Commercial Leasing Coordinator to join our dynamic property management team. The ideal candidate will be responsible for managing the end-to-end commercial leasing cycle, from initial inquiry to tenant handover. A critical component of this role is the ability to independently draft and manage lease agreements while ensuring full compliance with Dubai Land Department (DLD) and other governmental regulations. The successful candidate must have hands-on experience with the DLD portal, Ejari system, and the complete rental contract registration process.</p><p><b>Key Responsibilities and Duties</b></p><p><b>1. Lease Administration &amp; Documentation:</b></p><p>Draft, review, and prepare commercial lease agreements, addendums, renewal letters, termination notices, and other related legal documents with a high degree of accuracy.</p><p>Ensure all leasing documentation is in full compliance with the latest regulations set forth by the Dubai Land Department (DLD), RERA, and Dubai Municipality.</p><p>Manage the entire Ejari registration process, including preparing and uploading required documents to the DLD portal, generating official Ejari certificates, and resolving any related issues.</p><p>Handle the complete registration of rental agreements with the DLD and Dubai Municipality, ensuring all procedural requirements are met in a timely manner.</p><p>Prepare and process No Objection Certificates (NOCs) for fit-outs, modifications, and other tenant requests.</p><p><b>2. DLD &amp; Regulatory Compliance:</b></p><p>Serve as the primary expert on DLD portal operations for all commercial leasing functions.</p><p>Maintain an up-to-date and thorough understanding of Dubai&rsquo;s rental laws and regulations, particularly concerning commercial properties.</p><p>Ensure all commercial properties and lease contracts in the portfolio are compliant with governmental and authority requirements.</p><p><b>3. Tenant &amp; Stakeholder Coordination:</b></p><p>Act as the main point of contact for prospective and existing tenants regarding leasing inquiries, contract negotiations, and documentation.</p><p>Coordinate with legal, finance, and facilities management teams to ensure a seamless and efficient leasing process from start to finish.</p><p>Liaise with real estate agents and brokers, providing them with accurate information, necessary documentation, and support.</p><p>Facilitate the tenant move-in and move-out process, including inspections and handover procedures.</p><p><b>4. Reporting &amp; Database Management:</b></p><p>Maintain a precise and up-to-date database of all lease agreements, tracking key dates such as lease commencement, expiry, renewal notice periods, and rent reviews.</p><p>Prepare and generate regular reports on leasing activity, vacancy rates, rental income, and tenancy schedules for management review.</p><p>Ensure a systematic and organized filing system for all physical and digital leasing records.</p><p><b>Required Qualifications &amp; Skills</b></p><p><b>Experience:</b> A minimum of 3 years of direct experience in a leasing coordinator, leasing administrator, or property paralegal role within the Dubai real estate market.</p><p><b>DLD &amp; Ejari Proficiency:</b> <b>Mandatory</b> hands-on experience and proven proficiency in using the Dubai Land Department (DLD) portal and the Ejari system to register contracts and issue certificates.</p><p><b>Legal Knowledge:</b> Strong foundational knowledge of Dubai's real estate laws, rental dispute settlement procedures, and the legal framework governing commercial leases.</p><p><b>Contract Drafting:</b> Demonstrable experience and skill in drafting and reviewing commercial lease agreements and related legal documents.</p><p><b>Technical Skills:</b> Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with property management software (e.g., Yardi, MRI, Propspace) is a significant advantage.</p><p><b>Communication:</b> Excellent verbal and written communication skills in English. Proficiency in Arabic is a strong plus.</p><p><b>Organizational Skills:</b> Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.</p><p><b>Interpersonal Skills:</b> A proactive, client-focused attitude with the ability to work independently and as part of a team.</p><p><b>Educational Background</b></p><p>Bachelor&rsquo;s degree in Business Administration, Law, Real Estate, or a related field is highly preferred.</p><p>نوع الوظيفة: دوام كامل</p><p>الراتب المدفوع: AED٥٬٠٠٠٫٠٠&nbsp;لكل شهر</p>

Senior Commercial Leasing Admin

Ferguson

<div><p><b>Job Posting:
</b></p><p>Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers&rsquo; complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.</p><p></p><h2 class="jobSectionHeader"><b>
Senior Lease Administrator -Corporate Real Estate &amp; Facilities</b></h2><p></p><p><b>
Location:</b> This is a Hybrid role out of Newport News, VA Headquarters. 3 Days in Office (usually Tues, Wed, Thurs) and 2 Days Remote (usually Mon, Fri)</p><p></p><h2 class="jobSectionHeader"><b>
Primary Job Duties and Responsibilities</b></h2><ul><li>
Maintain and update lease records, including lease abstracts, critical dates, and payment schedules, ensuring data accuracy and compliance.</li><li>
Review, interpret, and abstract lease agreements and related documents.</li><li>
Conduct peer-to-peer reviews of data entry for accuracy.</li><li>
Ensure timely payment of rents, taxes, and other financial obligations as outlined in lease agreements.</li><li>
Track critical dates such as lease renewals, expirations, and amendments, and provide interested parties with advance notice and recommendations for action.</li><li>
Serve as the main point of contact for landlords, tenants, and internal teams regarding lease-related inquiries and issues.</li><li>
Collaborate with Real Estate, Finance, Legal, and other teams to ensure seamless lease administration processes, and provide guidance as needed.</li><li>
Exercise proper judgment in resolving issues, recommend policy updates, and participate in strategic planning related to lease management.</li><li>
Generate regular reports on lease performance, financial obligations, and portfolio metrics.</li><li>
Operate or review SOX controls, and assist in lease related audits and compliance reviews, identifying and addressing discrepancies.</li><li>
Coordinate the execution of new leases, renewals, terminations, and amendments.</li><li>
Review and prepare payment schedules, one-time payments regarding property tax management, and recurring rent payments including operation charges, reconciliations, rent/CPI increases, and any other charges to rent due to expansions, reductions and terminations.</li><li>
Leverage lease administration technology, including creating dashboards, analytics, and reports to monitor portfolio performance.</li><li>
Build and maintain positive relationships with internal Real Estate and Facilities teams, as well as external partners.</li><li>
Lead by example and model behaviors to achieve team and department goals, while influencing others to embrace a different point of view while being guided by policies and department plans.</li></ul><p></p><h2 class="jobSectionHeader"><b>
Preferred Education and experience</b></h2><ul><li>
At least 3+ years of experience, with a proven track record in lease administration, real estate, or property management.</li><li>
Experience managing lease administration operations and real estate finance a plus.</li><li>
Familiar with SOX Compliance requirements regarding lease administration.</li><li>
Bachelor&rsquo;s degree in Real Estate, Business Administration, Finance, or a related field.</li><li>
Familiarity with accounting principles related to lease administration, such as ASC 842</li><li>
Strong understanding of lease agreements, legal terms, and real estate practices.</li><li>
Exceptional attention to detail and accuracy in data management.</li><li>
Proficiency in lease administration software and tools, including experience with CoStar and Lucernex.</li><li>
Excellent organizational, analytical, and problem-solving skills.</li><li>
Strong communication and interpersonal skills to collaborate with diverse interested parties.</li><li>
Ability to manage multiple tasks and priorities in a fast-paced environment.</li><li>
Strong technical skills for data reporting and visualization, proficiency in Excel, and basic Power BI knowledge.</li></ul><p></p><p>
At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!</p><ul><li></li></ul><p><b>
Pay Range:</b></p><ul><li></li></ul>
$5,125.00 - $8,200.00<ul><li></li></ul><p><b><i>
Estimated Ranges displayed are Monthly for Salaried roles </i></b><b>OR</b><b><i> Hourly for all other roles.</i></b></p><ul><li></li></ul><p>
This role is Bonus or Incentive Plan eligible.</p><ul><li></li></ul><p>
Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.</p><ul><li></li></ul><p><i>
The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.</i></p><p></p><p><i>
Ferguson Enterprises, LLC. is an equal employment employer </i><i>F/M/Disability/Vet/Sexual</i><i> Orientation/Gender</i><i> Identity.</i></p><p></p><p>
Equal Employment Opportunity and Reasonable Accommodation Information</p></div><p></p>

Senior Lease Administrator -Corporate Real Estate & Facilities

Baldwin Brothers, Inc

<p>Baldwin Brothers, Inc., an Erie-based national real estate company, has immediate need for a full-time Commercial Lease Specialist/Legal Assistant as lease administration manager. Responsibilities include lease review, notices, legal correspondence, lease interpretation and compliance. Two years' experience required proficient in Adobe, Excel and Word programs. Paralegal degree not necessary.</p><p>Job Type: Full-time</p><p>Pay: $22.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Microsoft Excel: 2 years (Required)</li><li>Interpretation: 2 years (Required)</li><li>Legal drafting: 2 years (Required)</li><li>Math: 2 years (Required)</li></ul><p>Work Location: In person</p>

Commercial Lease Specialist/Legal Assistant

Fox Corporation

<div><div>OVERVIEW OF THE COMPANY</div>
Fox Corporation<div></div>
Under the FOX banner, we produce and distribute content through some of the world&rsquo;s leading and most valued brands, including: FOX News Media, FOX Sports, FOX Entertainment, FOX Television Stations and Tubi Media Group. We empower a diverse range of creators to imagine and develop culturally significant content, while building an organization that thrives on creative ideas, operational expertise and strategic thinking.<div></div><div>
JOB DESCRIPTION</div><div>
FOX is looking for a Commercial Administrator - Log Editor. The Commercial Administrator - Log Editor ensure logs accurately reflect the most current program schedules and correct formats are applied. You'll work closely with programming teams for scheduling inquiries and formats for specific live events and coordinate with Sales, Programming, and agencies within established time parameters, for any issues with missing commercial instructions, tapes, or filler elements. The Commercial Administrator - Log Editor will reconcile logs for advertiser billing and interface with Sales or Live Operation teams as needed to trouble shoot any post log inquiries and ensure that commercials air in accordance with agency instruction and assist with any other Commercial Administration functions as directed by Management. Organizational skills are a key component to meet daily copy deadlines.</div><div></div><div>
A SNAPSHOT OF YOUR RESPONSIBILITIES</div><ul><li><div>
Prepare daily program/commercial logs for air</div></li><li><div>
Run appropriate checks in the system and verify with Sales Admin that any issues are covered on the log variance report</div></li><li><div>
Adjust log formats as necessary to insure correct log timing</div></li><li><div>
Verify tickers and graphics or other added value placements as necessary</div></li><li><div>
Reconcile and post logs after air</div></li><li><div>
Interface with Sales Coordination, Sales, Programming, On-air Promo, Operations as necessary to ensure logs are completed and ready for air</div></li><li><div>
Schedule contingency and alternate logs as directed by Programming and copy inventory as directed by Pricing &amp; Planning</div></li><li><div>
Any other Commercial Administration duties as assigned by Management</div></li></ul><div></div><div>
WHAT YOU WILL NEED</div><ul><li><div>
High School Diploma</div></li><li><div>
Prior computer experience</div></li><li><div>
Experience with Windows-based software and database programs</div></li><li><div>
Excellent verbal and written communication skills to communicate precise information clearly and accurately</div></li><li><div>
Basic calculator, timing calculator skills</div></li><li><div>
Able to make judgments within parameters as trained</div></li><li><div>
Able to spot discrepancies and problem-solve using reports and other tools as trained</div></li><li><div>
Able to balance multiple requirements and know when to bring an issue to management&rsquo;s attention</div></li><li><div>
Ability to work within deadlines and under pressure</div></li><li><div>
Ability to multi-task and manage large volume of work</div></li><li><div>
Professional demeanor even while under pressure.</div></li><li><div>
Well organized and able to prioritize and manage time well</div></li></ul><div></div><div><i>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.</i></div><div></div>
Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $17.50-26.93 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.<div></div><div><div>
View more detail about FOX Benefits.</div></div></div>

Commercial Administrator - Log Editor

CBRE

<b>About The Role:</b><br>
As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors. This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.
<br><br>
<b>What You'll Do:</b><br>
Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
<br>Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
<br>Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
<br>Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
<br>Prepare tenant bills and submit upon approval.
<br>Help with preparations of monthly and quarterly management reports.
<br>Submit invoices for payment and purchase orders by inputting them into the accounting system.
<br>Forwards original invoices to accounting for payment.
<br>Recognize and solve typical and atypical problems that can occur in own work area.
<br>Evaluate and choose solutions from established options.
<br>Impact team through the quality of the services or information provided.
<br>Follow standardized procedures and practices and receive regular but moderate supervision and guidance. What You'll Need:
<br>To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
<br>High School Diploma or GED with 3-4 years of job-related experience.
<br>A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
<br>Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
<br>In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mindset.
<br>Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups. Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
<br>Our Values in Hiring At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
<br>Disclaimers Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
<br>Applicant AI Use Disclosure We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
<br><b>About CBRE Group, Inc. CBRE Group, Inc. (NYSE:</b> CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.
<br><br>
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Property Administrator position is $50,000 annually [or $24.04 per hour] and the maximum salary for the Property Administrator position is $60,000 annually [or $28.84 per hour]. The compensation yield to a successful candidate will depend on their skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
<br><b>Equal Employment Opportunity:</b> CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
<br><br>
<b>Candidate Accommodations:</b> CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Property Administrator

<b>About The Role:</b><br>
As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors.
<br>This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.
<br><br>
<b>What You'll Do:</b><br>
Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
<br>Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
<br>Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
<br>Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
<br>Prepare tenant bills and submit upon approval.
<br>Help with preparations of monthly and quarterly management reports.
<br>Submit invoices for payment and purchase orders by inputting them into the accounting system.
<br>Forward original invoices to accounting for payment.
<br>Recognize and solve typical and atypical problems that can occur in own work area.
<br>Evaluate and choose solutions from established options.
<br>Impact team through the quality of the services or information provided.
<br>Follow standardized procedures and practices and receives regular but moderate supervision and guidance. What You'll Need:
<br>To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
<br><br>
High School Diploma or GED with 3-4 years of job-related experience.
<br>A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
<br>Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
<br>In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mentality.
<br>Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.
<br><br>
Why CBRE When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
<br>Our Values In Hiring At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
<br>Disclaimers Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
<br>Applicant AI Use Disclosure
<br>We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
<br>About CBRE Group, Inc.
<br><b>CBRE Group, Inc. (NYSE:</b> CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.
<br>CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Property Administrator position is $55,000 annually [or $26.44 per hour] and the maximum salary for the Property Administrator position is $65,000 annually [or $31.25 per hour]. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
<br><b>Equal Employment Opportunity:</b> CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
<br><br>
<b>Candidate Accommodations:</b> CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Calendar Holdings LLC

<div><p><b>Who We Are</b></p><p>
Go! Retail Group, based in Austin, Texas, is a national specialty retailer and the parent company to several iconic retail brands, including <b>Go! Toys</b>, <b>Toys&ldquo;R&rdquo;Us</b>, <b>Babies&ldquo;R&rdquo;Us</b>, Attic Salt, Wonder World, and other global brands. We are the world&rsquo;s largest operator of holiday pop-up stores, operating hundreds of locations in malls, outlets, shopping centers, and lifestyle centers across the United States.</p><p><b>
What We Are Looking For</b></p><p>
We are seeking a Real Estate Administrator to join our team. This position reports directly to the Vice President of Real Estate and works closely with a highly collaborative team of professionals. The role requires daily communication with the VP of Real Estate and cross-functional collaboration to support the overall business by ensuring all real estate services and processes are executed efficiently and accurately.</p><p><b>
Special Note:</b> This is not a leasing agent role. This is an administrative position designed for a highly organized professional who can manage processes and workflows related to lease documentation, rent payments, and extensive Excel spreadsheet reporting, with exceptional attention to detail.</p><p>
The successful candidate will demonstrate strong organizational skills, excellent written and verbal communication abilities, meticulous attention to detail, and a positive, can-do attitude with a good sense of humor.</p><p><b>
Position Overview</b></p><p>
This role provides administrative and clerical support to the Real Estate Department. The Real Estate Administrator oversees the timely processing of real estate functions, including deal sheets, lease agreements, rent payments, invoices, and reporting, to ensure departmental efficiency and achievement of company goals. The ideal candidate is proactive, solution-oriented, and an effective communicator.</p><p><b>
Essential Functions</b></p><ul><li>
Provide administrative support to the Vice President of Real Estate, Lease Manager, and Real Estate team to maintain departmental efficiency and coordinate with other departments.</li><li>
Submit deal sheets to the CEO for approval.</li><li>
Enter LFS documentation and respond to inquiries from the CEO and VP; contact Operations for feedback on locations and malls.</li><li>
Manage the lease administration process from start to finish:
<div><ul><li>Log receipt of leases.</li></ul>
<ul><li>Review lease documents and request revisions as needed.</li></ul>
<ul><li>Process lease agreement packets.</li></ul>
<ul><li>Track lease agreements (LA), Certificates of Insurance (COI), and related materials for return to malls and developers.</li></ul>
<ul><li>Ensure timely execution by the VP of Real Estate.</li></ul>
<ul><li>Return fully executed lease agreements to landlords.</li></ul>
<ul><li>Enter rent payments.</li></ul>
<ul><li>Review, track, and properly file fully executed leases.</li></ul>
</div></li><li>Process invoices and rent payments accurately and timely; assist with year-end sales reporting.</li><li>
Negotiate onsite mall storage agreements and process related lease documentation.</li><li>
Issue Certificates of Insurance.</li><li>
Maintain files (hard copy and electronic) for leases and related documents.</li><li>
Create and maintain reports using Excel.</li><li>
Maintain strong landlord relationships with developers and mall management.</li><li>
Maintain the office database with mall and developer contact information; set up logins and passwords for mall/developer access to SRV Exchange.</li><li>
Maintain Real Estate department reporting files; create Excel reports to analyze business performance for the VP and Leasing Manager; prepare annual fiscal year sales recaps and annual sales reporting to malls; develop new reports as needed.</li><li>
Organize lease processing according to Production Board priorities and departmental goals.</li><li>
Serve as liaison between Store Operations and Real Estate to process storage requests: confirm availability, negotiate rates, submit for approval, process lease agreements, track documentation, and maintain files.</li><li>
Work occasional overtime as needed.</li></ul><p><b>
Qualifications / Basic Requirements</b></p><ul><li>
1+ years of related administrative experience.</li><li>
Ability to read and comprehend basic lease documents.</li><li>
Excellent record-keeping and organizational skills.</li><li>
Strong verbal and written communication skills.</li><li>
Strong time management skills with the ability to prioritize and meet tight deadlines.</li><li>
Ability to multi-task while maintaining a high level of accuracy.</li><li>
Strong decision-making and problem-solving skills.</li><li>
Meticulous attention to detail.</li><li>
Basic accounts payable knowledge.</li><li>
Strong analytical skills.</li><li>
High sense of urgency and accountability.</li><li>
Advanced computer skills, including Microsoft Office (Excel, Word, Outlook); data entry and data processing experience required. (Training provided for in-house systems.)</li><li>
Excellent interpersonal skills.</li><li>
Ability to thrive in a fast-paced, team-oriented environment.</li><li>
High ethical standards and professional integrity.</li></ul><p><b>
Benefits &amp; Perks</b></p><ul><li>
Medical, Dental, Vision, Life Insurance</li><li>
Short-Term and Long-Term Disability</li><li>
Employee Assistance Program (EAP)</li><li>
Bonus opportunities</li><li>
Strong 401(k) match</li><li>
Generous PTO program</li><li>
Birthday Day Off</li><li>
Paid Maternity Leave</li><li>
Relaxed dress code</li><li>
Company events and additional fun perks</li><li>
Collaborative, open-door, team-oriented environment</li><li>
A supportive workplace where you can build and grow your career</li></ul><p>
This job description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualification may vary based on assignment.</p><p>
Go! Calendar Holdings, LLC is an equal opportunity employer and does not discriminate against individuals on the basis of race, gender, age, national origin, religion, marital status, veteran status, or sexual orientation.</p></div>

Real Estate Administrator

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