commercial lease administrator

Al Marasem Group

<div>
 
 As a Senior Leasing Administrator, you will oversee and manage all aspects of lease agreements, ensuring accuracy, compliance, and timely execution of lease-related activities. This role requires a strong background in contracts management and exceptional proficiency in Microsoft Excel for data analysis, tracking, and reporting.
 
 
 You will serve as a key link between the leasing, finance, and legal departments to ensure smooth lease operations and accurate documentation across all properties.
 
 
 
 Your responsibilities will encompass the following key areas:
 
 
 
 
 Lease Management &amp; Documentation:
 
 
 <ul>
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 Manage and maintain all lease agreements, amendments, renewals, and terminations.
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 Ensure lease data accuracy and completeness across internal systems and databases.
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 Prepare, review, and verify lease abstracts and financial terms for accuracy.
 </li>
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 Maintain digital and physical records in compliance with company policies.
 </li>
 </ul>
 
 
 Contracts Administration:
 
 
 <ul>
 <li>
 Review lease and contract terms to ensure compliance with company standards and legal requirements.
 </li>
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 Liaise with legal and commercial teams to resolve discrepancies or ambiguities in contracts.
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 Track critical lease dates (renewals, expirations, escalations) and coordinate timely actions.
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 </ul>
 
 
 Financial Analysis &amp; Reporting:
 
 
 <ul>
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 Prepare lease-related financial reports, payment schedules, and reconciliations.
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 Use advanced Excel functions to analyze lease data, forecast costs, and identify savings opportunities.
 </li>
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 Support the finance team in month-end and year-end closing activities related to leasing.
 </li>
 </ul>
 
 
 Cross-Functional Coordination:
 
 
 <ul>
 <li>
 Collaborate with leasing, property management, and finance teams to ensure proper communication of lease obligations.
 </li>
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 Coordinate with tenants, landlords, and internal stakeholders to address lease-related inquiries.
 </li>
 <li>
 Support system implementation and process improvement initiatives to enhance data accuracy and workflow efficiency.
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 </ul>
 
 
 Team Leadership &amp; Development:
 
 
 <ul>
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 Supervise and guide the lease admin team to ensure timely and high-quality deliverables.
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 Provide training and mentorship on lease processes, documentation, and reporting standards.
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 Promote a culture of accountability, attention to detail, and continuous improvement.
 </li>
 </ul>
 
 
 
 
 
 To excel in this role, candidates should possess the following qualifications and attributes
 
 :
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Accounting, or a related field.
 </li>
 <li>
 +5 years of experience in lease admin or contracts management, preferably within real estate or mall operations.
 </li>
 <li>
 Strong understanding of lease structures, legal terms, and financial implications.
 </li>
 <li>
 Excellent proficiency in Microsoft Excel (pivot tables, lookups, dashboards, and financial modeling).
 </li>
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 Familiarity with ERP or lease management systems (SAP, Oracle, Yardi, or similar) is a plus.
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 Exceptional attention to detail and strong analytical skills.
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 Excellent communication and interpersonal abilities.
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 Fluent in English; Arabic is an advantage.
 </li>
 </ul>
 
 
</div>

Senior Leasing Administrator

Majan Printing & Packaging

We are currently hiring a diligent Leasing Administrator to be part of our dynamic team, to oversee the leasing management of designated residential and commercial facilities. The Leasing Manager should advertise available properties, negotiate rental terms, and then finalize lease agreements. You should also direct routine property-related upkeep.You will be responsible for planning, execution and directing the leasing and property management activities of the company to achieve best occupancy rate and excellent customer service objectives. To ensure success as a Leasing Manager, you should be a thoughtful and high-achieving negotiator. You will remain cognizant of outgoing tenants' schedules when arranging open houses.The Leasing Administrator is accountable for providing intelligent real estate solutions to clients, lease record and documents management, conduct presentations and facilitate commercial, residential viewing &amp; clients meetings. The candidate is also expected to generate leads through networks and cold calls and by assisting with referrals and inquiries. The candidate should have a strong background in real estate Backoffice tasks, Buy &amp; Sell of properties and land, the drive to develop the asset management portfolio. It is highly expected that the candidate is proficient in preparing MIS and provide analysis report and updated dashboards to the Management.Job Responsibilities:&middot; Identify and develop potential business opportunities to meet tangible objectives and targets for growth&middot; Source and manage partnerships to command and execute leasing plan to reduce vacancy&middot; Develop and implement leasing strategy to ensure sustainable development of leasing business in line with the business strategy.&middot; Support in executing all leasing contracts and operational activity to fulfill the business objectives.&middot; Manage tenants and improve the service provided by developing high standards of service and successfully implementing them.&middot; Ensure that all properties are properly maintained and ready for occupancy at all time.&middot; Enjoy and take pride in providing excellent customer service&middot; Conduct market intelligence and analyze market trends&middot; Direct and review the continuous improvement of leasing practices considering best practices in the market and in business environment which demand proactive action plans.&middot; Review &amp; recommend corrective actions based on leasing activities and review the performance against key performance indicators.&middot; Manage cordial relations with clients, existing tenants, real estate agents and brokers.&middot; Lead the preparation of monthly reports of the performance of the department.&middot; Prepare budget for the smooth and efficient running of leasing department.&middot; Motivates and coaches leasing agents and monitors individual and team performance.&middot; Managing all aspects of the leasing process and determines sales goals, develops and implements appropriate, innovative lease strategies and practices to reach and exceed leasing objectives.&middot; Listing current and predictable vacancies on all pertinent platforms.&middot; Scouting for prospective lessees.&middot; Directing guided tours of each rental.&middot; Crafting snag lists in consultation with lessees.&middot; Drafting and signing legally sound and detailed lease agreements.&middot; Scheduling property-related maintenance, as needed specifically in the facilities management department. Identifying the snags and close the complaint through a proactive approach.&middot; Leading the Maintenance team, monitoring the volume and progress of repair and maintenance reports to satisfy the customer&rsquo;s needs in timely manner.&middot; Should be capable in developing techniques in making the maintenance process a seamless to ensure customers satisfaction and to uplift the day-to-day operation of the facility management department.&middot; Addressing and recording all rule violations.&middot; Renewing lease agreements, if desired.&middot; Negotiating the updated features of applicable lease agreements.&middot; Performing relevant inspections prior to returning lessees' deposits.&middot; Works in partnership with the Leasing Agents and Marketing Team to generate leasing&middot; Revenue and maximize revenue growth through real estate portfolio of the company.Qualification and job Requirements:&middot; Graduate/Diploma in commerce, marketing or related field.&middot; Professional certification from relevant bodies in real estate processes will be preferred.&middot; Computer literate with expert skill in MS Office and Proficient user of ERP Systems&middot; 10+ Years post qualification experience especially in leasing at Real Estate Development/ Management organization preferably in RAK market.&middot; The ability to plan, negotiate and knowledgeable in the real estate market and trends.&middot; Excellent communication, presentation, leadership and negotiation skills&middot; Well-versed in marketing and sales techniques&middot; Receipt of a pertinent Real Estate certificate is advantageous.&middot; Demonstrable experience as a Leasing Manager.&middot; Well-honed marketing abilities.&middot; Ability to sign legitimate tenants quickly.&middot; Capacity to write, interpret, and assess lease agreements.&middot; Considerate of outgoing tenants and occupancy.&middot; Must have a proven expertise in People Management&middot; Prior experience in a team lead role with interest in developing management skills.&middot; Self-starter, able to lead, work &amp; plan with minimal guidance to drive projects to conclusion.&middot; Organized with the ability to multi-task &amp; problem solve in a fast-paced environment&middot; Established, excellent business communication and document presentation skills for interaction with a variety of groups at various levels&middot; UAE Driving License is mustCompetencies:&middot; Planning and Organizing - Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organizes resources needed to accomplish tasks; manages time effectively; monitors performance against deadlines and milestones.&middot; Formulating Strategies and Concepts - Works strategically to realize Total Management&rsquo;s goals; sets and develops strategies; identifies and develops positive and compelling visions of the organization&rsquo;s future potential; takes account of a wide range of issues across, and related to Total Management.&middot; Persuading and Influencing - Gains agreement and commitment from others by persuading, convincing and negotiating; makes effective use of political processes to influence and persuade others inside and outside MAJAN; promotes ideas on behalf of oneself or others; makes a strong personal impact on others; takes care to manage one&rsquo;s impression on others.&middot; Deciding and Initiating Action - Takes responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks.<ul><li>Driver for Results - Sets high standards for quality of work; monitors and maintains quality of work; works in a systematic, methodical and orderly way; consistently achieves project goals; focuses on the needs and satisfaction of internal and external partners; accepts and tackles demanding goals with enthusiasm. Required strong analytical skills, data management, derive conclusion from analysis and business case development.</li></ul>&middot; Relating and Networking - Easily establishes good relationships with external partners and staff; builds wide and effective networks within Total Management and with external parties; relates well to people at all levels; manages conflict; uses humor appropriately to enhance relationships with others. Ability to establish and maintain professional and effective working relationships with employees, supervisors, other departments, and external entities each of which require cooperative efforts on both sides.&middot; Leading and Supervising - Provides others with a clear direction; motivates and empowers others; recruits staff of a high caliber; provides staff with development opportunities and coaching; sets appropriate standards of behavior. Ability to lead a small group of professionals and drive projects into its completion and has the ability to handle full responsibility to plan, organize and manages staff and over-all operations to ensure the stable operation of the organization. High energy level required, with strong leadership skills, independent thinking, strong organizational and planning abilities and excellent analytical and problem solving.&middot; Analytical, Accounting and Mathematical Skills &ndash; Significant exposure to economic and accounting principles, which includes the practices in the financial markets. Analysis and reporting of relevant financial data. Broad knowledge of arithmetic, algebra, geometry, calculus, statistics and their applications.&middot; Integrity - Maintains high ethical standards; takes clear ethical stands; keeps promises; immediately addresses untrustworthy or dishonest behavior; resists pressure in decision-making from internal and external sources; does not abuse power or authority.<ul><li>Coping with Pressure and Setbacks - Maintains a positive outlook at work; works productively in a pressurized environment and in intense situations; keeps emotions under control during difficult situations; handles criticism well and learns from it; balances the demands of a work life and a personal life.</li><li>Team management - Strong team facilitation skills required</li></ul>&middot; Entrepreneurial Thinking - Keeps up to date with trends in own work area; identifies opportunities for advancing Total Management&rsquo;s mission; maintains awareness of developments in the organizational structure and politics; demonstrates financial awareness and a concern for cost effectiveness.&middot; Behavioral and Attitudinal Skills &ndash; Exemplary behavioral aspect towards work and has a driven attitude in focusing customer service relations, teamwork and cooperation, initiative with attentiveness to details and interactive communication.&middot; Confidentiality &ndash; Ability to maintain and ensure the confidential nature of the department including all pertinent records and services rendered to other departments.&middot; Communication Skills &ndash; Ability to communicate effectively, both verbally and in written form. Communicates clearly among the employees, supervisors, other departments. Knowledge of different languages is an advantage.&middot; Company Rules &ndash; Full awareness of the internal policies, procedures, and strategies to effectively and efficiently promote the enhancement of day-to-day achievements.&middot; Clerical and Computer Literacy &ndash; Knowledge of up to date computer principles in MS Word, Excel PowerPoint and working knowledge of ERP system. Awareness of some clerical responsibilities which includes filing and documentations.Job Type: Full-timePay: AED6,000.00 - AED8,000.00 per monthApplication Question(s):<ul><li>What is your gross salary expectations?</li><li>What is your notice period?</li><li>Are you willing to relocate to Ras Al Khaimah?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Real Estate business development: 10 years (Required)</li><li>UAE Real Estate Leasing Administration: 5 years (Required)</li></ul>Language:<ul><li>English (Preferred)</li></ul>

Leasing Administrator - Real Estate

UCC Holding

<div>
 
 
 
 Job Summary
 
 
 
 <ul>
 <li>
 The Commercial Administrator is part of the commercial team to coordinate and manage key accounts and activities through assisting in the delivery and governance of commercial tasks and activities.
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 </ul>
 
 
 
 
 
 
 Job Responsibilities
 
 
 
 
 
 
 <ul>
 <li>
 Conduct Process checks, maintain filing and invoice monitoring systems, and audit regularly.
 </li>
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 Ensure to update the records of all invoices and creditors' payments.
 </li>
 <li>
 Ensure of submitting accurate records of all transactions on a predefined basis bases.
 </li>
 <li>
 Perform reconciliation of banking transactions regularly.
 </li>
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 Prepare all the invoices for external clients as per agreed timelines.
 </li>
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 Follow up certification and collection with clients to assure the invoices certified and paid.
 </li>
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 Prepare the Aging report on monthly basis and reconcile with finance department.
 </li>
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 Provide administrative support to the team to maintain an efficient office environment.
 </li>
 <li>
 Managing the day-to-day operations of the office.
 </li>
 <li>
 Prepare and submit telephone invoice summary.
 </li>
 <li>
 Complete closing of Advance Payment as per timelines.
 </li>
 <li>
 Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
 </li>
 </ul>
 
 
 
 
 
 
 Job Knowledge &amp; Skills
 
 
 
 
 
 
 <ul>
 <li>
 Understanding of construction processes, materials, and techniques to effectively contribute to cost estimation and project management.
 </li>
 <li>
 Proficiency in quantitative analysis methods to accurately assess project costs, perform cost-benefit analysis, and identify potential cost-saving measures.
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 Ability to accurately estimate costs for labor, materials, and equipment based on project specifications, drawings, and industry standards.
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 Knowledge of contract administration principles and practices to assist in the preparation, negotiation, and management of contracts with suppliers, subcontractors, and clients.
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 Effective communication skills to collaborate with project teams, present cost estimates and analysis, and communicate with stakeholders to ensure clarity and understanding.
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 ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
 </li>
 </ul>
 
 
 
 
 
 
 Job Experience
 
 
 
 
 Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus.
 
 
 
 
 
 
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Administration or Engineering and Operations Management
 </li>
 </ul>
 
 
</div>

Commercial Administrator

Confidential Company

<ul><li>Coordinate the leasing process by managing tenant applications, lease agreements, and renewals to ensure smooth transitions and compliance with company policies.</li><li>Conduct thorough background checks and credit evaluations on prospective tenants to maintain a high standard of tenant quality.</li><li>Maintain accurate and up-to-date records of lease agreements, tenant communications, and property maintenance requests using property management software.</li><li>Serve as the primary point of contact for tenants, addressing inquiries, concerns, and maintenance requests in a timely and professional manner.</li><li>Prepare and distribute lease documentation, ensuring all terms and conditions are clearly outlined and understood by both parties.</li><li>Monitor and manage rent collection processes, including sending reminders and following up on late payments to ensure timely revenue flow.</li><li>Generate and analyze leasing reports to provide insights on occupancy rates, tenant turnover, and market trends to inform strategic decisions.</li><li>Collaborate with legal and compliance teams to ensure all leasing activities adhere to local regulations and industry standards.</li></ul>

Leasing Administrator

Meerab Properties

Job Title: Junior Leasing Administrator [Female] Location: Dubai Type: Full-Time [Mon&ndash;Sat, 9:00 AM &ndash; 6:00 PM]Role Summary: An entry-level role supporting leasing and office operations. Suitable for candidates with 1 year of experience in real estate.Key Responsibilities:<ul><li>Handle client inquiries [calls, emails, WhatsApp]</li></ul><ul><li>Assist with leasing process, i.e., handling contracts, renewals, Ejari, and handovers.</li></ul><ul><li>Update property listings on portals [Bayut, Property Finder, Dubizzle]</li></ul><ul><li>Register with Developers and prepare necessary documents like NOCs/Letters when required.</li></ul><ul><li>Maintain leasing documentation.</li></ul><ul><li>Provide general administrative and coordination support for any Ad-hoc task[s].</li></ul>Requirements:<ul><li>Minimum 1 year experience in leasing/real estate as an admin in Dubai.</li></ul><ul><li>Knowledge of Dubai communities and RERA rules [Preferred]</li></ul><ul><li>Bachelor&rsquo;s attested degree from MOFA UAE [Mandatory]</li></ul><ul><li>Proficient in MS Office, real estate portals, and Trakheesi.</li></ul><ul><li>Basic real estate social media marketing knowledge about Dubai real estate [Preferred]</li></ul><ul><li>Strong communication, professional and customer-focused.</li></ul><ul><li>Motivated for multitasking and teamwork.</li></ul><ul><li>English language proficiency [Mandatory]</li></ul><ul><li>Female candidates only.</li></ul>Job Type: Full-time

Junior Leasing Administrator

PROMPT Holding

<ul><li>Assist in drafting, reviewing, and managing contracts, purchase agreements, and service level agreements with suppliers, subcontractors, and clients.</li><li>Maintain an organized filing system for all commercial documents, ensuring compliance with company policies and legal requirements.</li><li>Track contract timelines, renewals, and expirations, ensuring timely actions are taken.</li><li>Support the preparation and processing of invoices, purchase orders, and payment requests.</li><li>Assist in budget monitoring and cost control for landscaping projects, ensuring expenses align with allocated budgets.</li><li>Reconcile financial records with project expenditures and assist in financial reporting.</li><li>Coordinate with suppliers and subcontractors to obtain quotations, compare pricing, and negotiate terms.</li><li>Monitor supplier performance and ensure timely delivery of materials and services.</li><li>Maintain an updated database of preferred suppliers and subcontractors.</li><li>Assist in tracking project progress, ensuring adherence to contract terms and budget constraints.</li><li>Liaise with project managers, site supervisors, and finance teams to facilitate smooth operations.</li><li>Provide administrative support in preparing reports, meeting minutes, and project documentation.</li><li>Ensure adherence to company policies, industry regulations, and contract requirements.</li><li>Support internal audits and compliance checks for financial and contractual obligations.</li><li>Identify potential risks in contracts and procurement processes and escalate issues as needed.</li><li>Act as a point of contact for clients, suppliers, and internal teams regarding commercial matters.</li><li>Prepare and distribute commercial correspondence, reports, and contract summaries.</li><li>Facilitate effective communication between finance, procurement, and operational teams.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Finance, Accounting or a related field.</li><li>2&ndash;5 years of experience in a commercial, administrative, or financial role, preferably within the landscaping, construction, or related industries.</li><li>Understanding of contract terms, renewals, and compliance.</li><li>Ability to source, negotiate, and manage supplier relationships.</li><li>Knowledge of invoicing, budgeting, cost control, and financial reporting.</li><li>Ability to track project progress and ensure adherence to commercial agreements.</li><li>Experience with Microsoft Office (Excel, Word, Outlook, PowerPoint) and ERP systems related to procurement and finance.</li><li>Familiarity with landscaping, construction, or facilities management industry standards and regulations.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>commercial: 2 years (Preferred)</li></ul>

Al Rakha Contracting & General Transport LLC

&quot;CONTRACTS ADMINISTRATOR WITH EXPERIENCE WORKING WITH DEVELOPER ABU DHABI&quot;Hiring: Real Estate Contracts Administrator (with Abu Dhabi Developer Experience Required)Location: United Arab Emirates (Abu Dhabi)Employment Type: Full-TimeStart Date: Immediate&#11835;Abu Dhabi Developers:Aldar Properties, Modon Properties, SAAS Properties, Ohana Development, Imkan, Bloom Properties, etc.)About the Role:We are seeking an experienced Real Estate Contracts Administrator who has a solid background working with property developers in Abu Dhabi, United Arab Emirates. The ideal candidate will have in-depth knowledge of real estate laws, off-plan sales, and contract lifecycle management within the UAE real estate market.&#11835;Key Responsibilities:<ul><li>Sales documents review &amp; management (Offer Letter, EOI, RF, SPA, Invoice, Notices, Receipts, Handover, etc.)</li><li>KYC/AML Checks.</li><li>Third party brokers registration and management (commissions validation, disputes, etc.)</li><li>Inventory management and releases.</li><li>Reminders, Follow-ups, Payments and Collections management.</li><li>Daily/Weekly/Monthly Reporting.</li><li>Draft, review, and manage real estate sale and purchase agreements (SPAs), lease agreements, and addendums.</li><li>Ensure compliance with UAE real estate regulations, including RERA and ADREC requirements.</li><li>Liaise with legal teams, clients, brokers, and internal departments (Sales, Finance, CRM).</li><li>Maintain accurate contract records, updates, and reports using CRM systems.</li><li>Support the Sales and Development teams with contract-related queries and documentation.</li><li>Coordinate with external stakeholders like ADREC, escrow agents, and registration authorities.</li></ul>&#11835;Qualifications:<ul><li>Minimum 5 years experience in a similar role with Abu Dhabi-based property developer.</li><li>Strong understanding of UAE property laws, off-plan sales regulations, and ADREC procedures.</li><li>Proficient in English; Arabic is a plus.</li><li>Excellent attention to detail and document management skills.</li></ul>&#11835;Preferred Candidate Profile:<ul><li>Currently based in the UAE.</li><li>Able to join on short notice.</li><li>Experience in both residential and commercial projects is an advantage</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Application Question(s):<ul><li>Immediate Join/Joining Date:</li><li>Have you worked in Abu Dhabi UAE Developers as Administrator Contract?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>UAE Real Estate Contracts Administrator: 5 years (Required)</li></ul>

Real Estate Contracts Administrator

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