commercial property administrator

Diana Duggan UK Limited

We are supporting our client with a domestic and commercial property reconciliation project. As a Property Administrator, you will reconcile large and complex data sets for our client's property portfolios across different systems such as property management accounts, general ledgers, and bank statements. Your role is designed to identify, extract, categorise, and reconcile transactions, highlighting discrepancies and providing management with clear outputs for review. This role focuses on data integrity and reconciliation, not on fraud detection.<ul><li> Start Date: ASAP</li><li>End Date: 6-month contract</li><li>Hours: Full time - Monday to Friday</li><li>Location: London - on-site 2-3 days per week</li><li>Rate: £250 per day (inside IR 35)</li><li>Pay Framework: Umbrella Company</li></ul>Key Responsibilities:<ul><li>Responsible for updating Excel property packs to new templates</li><li>Supporting Property Managers with administrative tasks</li><li>Help analyse and review property management information</li><li>Support with reporting and interpreting data </li><li>Support with reviewing current reporting practices and helping with improvements</li><li>Produce Excel spreadsheets to support with review and reporting </li><li>Analyse income reports and financial statements </li></ul>Requirements:<ul><li>Essential: significant Excel experience, including macros</li><li>Background in the property industry </li><li>Will need to be able to analysis income reports and have an understanding financial statement, as well as understanding leases</li></ul>Don't delay, apply today!

Property Administrator - reporting

Nationwide Middle East Properties LLC

<div>
 
 
 Job Opportunity: Owners Association (OA) Administrator
 
 
 
 Location: Abu Dhabi, United Arab Emirates
 
 
 Company: Nationwide Property Management and Maintenance LLC
 
 
 Employment Type: Full-time
 
 
 
 
 
 
 Company Overview
 
 
 
 
 
 
 
 Nationwide Property Management and Maintenance LLC
 
 is a premier real estate organization dedicated to operational excellence. We are currently recruiting for the position of
 
 Owners Association Administrator
 
 . This role requires a highly disciplined professional capable of managing complex administrative workflows, financial collections, and regulatory compliance within the real estate sector.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Owners Association Administrator serves as the central operational authority for community management activities. The successful candidate will be responsible for the end-to-end management of financial recovery, compliance with governing bodies (ADM/RERA), and the maintenance of high-level stakeholder relations. This position demands a strategic approach to debt recovery and rigorous attention to administrative governance.
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 
 
 
 
 1. Financial Operations &amp; Revenue Recovery
 
 
 <ul>
 <li>
 
 Service Charge Administration:
 
 Oversee the accurate preparation and dissemination of annual service charge invoices in accordance with approved budgets.
 </li>
 <li>
 
 Debt Collection &amp; Reconciliation:
 
 Execute a structured collection strategy to recover outstanding dues, including the negotiation of payment plans and the reconciliation of owner accounts in coordination with the Finance Department.
 </li>
 <li>
 
 Financial Record Keeping:
 
 Maintain audit-ready financial records and facilitate the issuance of precise Statements of Accounts (SOA).
 </li>
 </ul>
 
 
 
 
 
 2. Stakeholder Relations &amp; Community Management
 
 
 <ul>
 <li>
 
 Unit Owner Liaison:
 
 Act as the primary point of contact for all owner inquiries regarding service charges, access protocols, and community governance.
 </li>
 <li>
 
 Administrative Support:
 
 Process and issue No Objection Certificates (NOCs), clearance certificates, and move-in/move-out permits efficiently.
 </li>
 <li>
 
 Dispute Resolution:
 
 Manage and resolve escalated owner complaints with professionalism, ensuring adherence to community rules and regulations.
 </li>
 </ul>
 
 
 
 
 
 3. Governance, Documentation &amp; Compliance
 
 
 <ul>
 <li>
 
 Regulatory Adherence:
 
 Ensure full compliance with all regulations mandated by the Abu Dhabi Municipality (ADM), Real Estate Regulatory Agency (RERA), and other relevant authorities.
 </li>
 <li>
 
 Document Control:
 
 Maintain a comprehensive filing system for all legal notices, insurance policies, contracts, and meeting minutes.
 </li>
 <li>
 
 Audit Preparation:
 
 Compile and verify all necessary documentation for external audits, regulatory submissions, and official inspections.
 </li>
 </ul>
 
 
 
 
 
 4. Board Support &amp; Meetings
 
 
 <ul>
 <li>
 
 Meeting Administration:
 
 Coordinate all aspects of Annual General Meetings (AGMs) and Board Meetings, including agenda preparation, minute taking, and ensuring quorum requirements are met.
 </li>
 <li>
 
 Official Communications:
 
 Draft and distribute formal circulars, legal notices, and community announcements to all stakeholders.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Competencies
 
 
 
 
 
 
 
 Minimum Requirements:
 
 
 <ul>
 <li>
 
 Education:
 
 Bachelor&rsquo;s degree in Business Administration, Property Management, or a relevant discipline.
 </li>
 <li>
 
 Experience:
 
 A minimum of 2&ndash;4 years of demonstrated experience in Owners Association Management, Property Management, or Accounts Receivable.
 </li>
 <li>
 
 Regulatory Knowledge:
 
 Comprehensive understanding of UAE property laws and OA regulatory frameworks (ADM/RERA).
 </li>
 <li>
 
 Technical Proficiency:
 
 Advanced command of Microsoft Office (specifically Excel) and specialized OA Management Software (e.g., Mollak, OAMS).
 </li>
 </ul>
 
 
 
 
 
 Professional Competencies:
 
 
 <ul>
 <li>
 
 Negotiation &amp; Persuasion:
 
 Proven ability to manage collections and enforce payments while maintaining professional relationships.
 </li>
 <li>
 
 Communication:
 
 Superior verbal and written English communication skills suitable for official correspondence.
 </li>
 <li>
 
 Operational Resilience:
 
 Demonstrated ability to manage conflicting priorities and work effectively under pressure.
 </li>
 </ul>
 
 
 
 
 
 Application Process
 
 
 
 Qualified candidates are invited to submit their curriculum vitae for consideration.
 
 
 Please apply directly on LinkedIn, or send your application to
 
 
 CV@nwmea.com with the subject line "OA Administrator Application".
 
 
 
</div>

Property Administrator

Trade Circle Enterprises LLC

Document Controller &amp; Corporate AdministratorJob SummaryTo manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.The Administrator serves as the central point of coordination between agents, landlords, tenants, and management to support seamless business operations.Key Responsibilities1. Administrative &amp; Operational Management<ul><li>Maintain and organize all real estate documentation, including title deeds, tenancy contracts, Ejari registrations, and property management agreements.</li><li>Manage and monitor our rented and owned properties and Coordinate with service providers.</li><li>Visit Notary Public offices and Rental Dispute Centres to serve notices and handle tenancy disputes.</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, Visa and Passport renewal.</li><li>Manage Directors travelling itinerary, air ticket booking, hotel booking, Insurance, Mobile and internet bills payments and other related work.</li></ul>2. Financial &amp; Compliance Support<ul><li>Coordinate rent collection, security deposits, and utility payments with the finance team.</li><li>Verify invoices, issue receipts, and assist in reconciling accounts related to property transactions.</li><li>Ensure compliance with Dubai Land Department (DLD), RERA, and other relevant authorities.</li></ul>Qualifications &amp; Skills<ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DLD, RERA, Ejari system, DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills</li></ul>Experience:&middot; Real estate administrative: 2 years (Required)Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Homevy

Hey, we&rsquo;re Homevy, a premium holiday homes management company in Dubai. We deliver smooth hands-free management for owners and a high standard of comfort for guests. Intentionality guides how we work. We run our operations with a hospitality-first mindset. We focus on clear communication, organised processes, and properties that stay guest ready.We are looking for a Property Administrator with strong organisation, clear communication, and steady follow through. You keep tasks moving, information accurate, and stay on top of what needs attention. You support our Guest Experience Lead and Operations Lead so the team stays aligned.What You&rsquo;ll Do:<ul><li>Keep tasks updated with clear notes, progress, and evidence.</li><li>Keep databases, checklists, and logs updated.</li><li>Maintain property files, SOPs, and compliance documents.</li><li>Keep information accurate and easy to access.</li><li>Track linen, towels, consumables, and supply levels.</li><li>Coordinate laundry pickups and returns.</li><li>Support new property onboarding with admin, scheduling, and documentation.</li><li>Keep office supplies stocked and organised.</li><li>Manage deliveries.</li><li>Keep shared spaces tidy and ready for daily use.</li><li>Support small day to day office needs so the team can work smoothly.</li><li>Manage weekend check in and check-out coordination once every three weeks.</li><li>Follow up with cleaners and technicians for updates.</li><li>Share readiness updates with the Guest Experience team.</li><li>Track progress on open tasks and report delays early.</li></ul>What You&rsquo;ll Bring to the Table:Experience<ul><li>Admin or operations coordination.</li><li>Hospitality or short term rental exposure is not essential, but desirable.</li><li>Experience using digital tools such as Slack and Notion.</li><li>Basic understanding of maintenance or facilities work helpful.</li></ul>Skills<ul><li>Strong written and spoken English.</li><li>Good organisation.</li><li>Strong follow up.</li><li>High accuracy in documentation.</li><li>Good time management.</li><li>Ability to handle many moving tasks without losing detail.</li><li>Comfort using apps, dashboards, and operational software.</li></ul>Attributes<ul><li>Reliable and consistent.</li><li>Calm under pressure.</li><li>Good attention to detail.</li><li>Proactive with updates.</li><li>Fast to respond and fast to action.</li><li>Takes ownership of tasks from start to finish.</li><li>Comfortable supporting different teams.</li></ul>Details:<ul><li>Full time, office based in Dubai with property visits when needed. A valid driving licence and access to a vehicle is helpful, but not essential.</li><li>Working hours 9am to 6pm, Monday to Friday, plus one weekend coordination every three weeks.</li><li>Benefits:</li><li>Competitive salary with annual bonus</li><li>Annual leave under UAE Labour Law</li><li>Health insurance</li><li>Visa sponsorship</li><li>Company laptop provided</li></ul>www.homevy.comJob Types: Full-time, PermanentPay: From AED3,000.00 per monthApplication Question(s):<ul><li>Do you have any hospitality or holiday homes experience?</li></ul>Experience:<ul><li>administrative: 2 years (Required)</li></ul>License/Certification:<ul><li>UAE drivers license (Preferred)</li></ul>Location:<ul><li>Dubai (Required)</li></ul>

Gough Recruitment

We're currently assisting a well-regarded commercial real estate agency in North Brisbane, who are seeking a talented Commercial Property Manager to join their growing team. This is an excellent opportunity for an ambitious real estate professional looking to develop their career and work alongside industry experts. About the Role: As a Commercial Property Manager, you'll be responsible for managing a diverse portfolio of commercial, retail, and industrial properties. You'll work closely with property owners and tenants, ensuring smooth operations and excellent service across all aspects of property management. Key Responsibilities:<ol><li>Manage a mixed portfolio of commercial, retail, and industrial properties</li><li>Communicate directly with property owners and tenants</li><li>Conduct property inspections and site visits, coordinating maintenance and contractor works</li><li>Oversee lease document management, negotiate lease renewals, and ensure compliance with tenant and landlord obligations</li><li>Assist with financial management, including rent collection, arrears management, and outgoings budgets and reconciliations</li></ol> What We're Looking For:<ol><li>A motivated, proactive individual with a passion for real estate</li><li>Excellent communication, interpersonal, and negotiation skills</li><li>Strong organisational and time management abilities</li><li>Attention to detail with the ability to handle multiple tasks effectively</li><li>A positive team player who is eager to learn and grow</li></ol> Desired Experience & Qualifications:<ol><li>Current Real Estate Registration</li><li>2-3 years of experience in commercial property management or a related field</li><li>Familiarity with Microsoft Office Suite</li><li>Experience with Cirrus 8 or Re-Leased software is a plus</li><li>A valid driver's license and reliable transportation</li></ol> For inquiries, please contact Hayley on or email your CV to . Simply click APPLY now!

Commercial Property Manager

BEST LUXURY PROPERTIES LLC

PROPERTY ADMINISTRATORExperience: at least 1 year experience Monthly Salary : &#8203;from AED 4,000 Job Location :&#8203;&#8203; Dubai - United Arab Emirates Education :&#8203;&#8203; Bachelor's degree Nationality&#8203;&#8203; : Philippines Benefits&#8203;&#8203; : Medical Insurance, Visa, Ticket AllowanceAbout the Role:We are seeking a highly organized and detail-oriented Property Administrative Assistant to support our property management and operations team. The ideal candidate will play a key role in ensuring smooth day-to-day activities, handling clerical tasks, coordinating documentation, and assisting with client and developer communication.Key Responsibilities:<ul><li>Provide administrative support to the property management team.</li><li>Prepare, review, and maintain real estate documentation such as agreements, forms, NOCs, tenancy contracts, payment schedules, and internal records.</li><li>Manage incoming inquiries, emails, and calls related to property matters.</li><li>Coordinate with developers, landlords, tenants, and internal departments on required documents, payments, updates, and follow-ups.</li><li>Assist with listings management: updating CRM systems, property portals, and internal trackers.</li><li>Schedule client appointments, unit viewings, and meetings.</li><li>Handle filing, data entry, and organization of property files (digital &amp; physical).</li><li>Track payments, invoices, renewals, and contract deadlines.</li><li>Support the management team with daily office tasks and special projects.</li><li>Assist the team for the move-in/move out &amp; inspection of the properties</li><li>Ensure compliance with company processes and UAE real estate regulations.</li></ul>Qualifications &amp; Skills:<ul><li>Previous experience in real estate administration or property management in the UAE (preferred).</li><li>Strong command of English</li><li>Proficiency in MS Office, CRM systems, and property listing portals.</li><li>Excellent organizational skills and attention to detail.</li><li>Strong communication and follow-up abilities.</li><li>Ability to multitask and work in a fast-paced environment.</li><li>Professional, proactive, and reliable work ethic.</li></ul>What We Offer:<ul><li>Competitive salary and benefits.</li><li>Opportunities for growth within a dynamic real estate team.</li><li>Supportive working environment and professional development.</li><li>Exposure to high-end real estate and property management operations.</li></ul>How to Apply: Interested candidates may send their CV to careers@bestluxury.properties with the subject line: Property Administrative Assistant Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per month

ALEMCO

<div>
 
 
 Commercial Administrator - UAE
 
 
 
 
 
 
 
 Are you a hands-on professional with a passion for precision and performance? Join us in delivering high-quality MEP systems for landmark projects in the UAE.
 
 
 
 
 
 
 This role is based on-site in the UAE and will require relocation. ALEMCO will be visiting
 
 India
 
 to conduct face-to-face interviews in
 
 Mumbai, Bangalore, Hyderabad &amp; Pune.
 
 
 
 
 
 
 
 Who we are!
 
 
 
 ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Commercial Administrator, you will provide comprehensive administrative and operational support to our commercial department. This role plays a key part in ensuring accurate documentation, efficient coordination, and compliance with project and company standards, supporting cost control, procurement, and contract administration processes.
 
 
 
 
 
 At ALEMCO, we&rsquo;re about more than just building iconic structures - we&rsquo;re about building exceptional careers. As a trusted partner to some of the region&rsquo;s most ambitious projects, we value innovation, operational excellence, and our people. Join us to deliver Project Planning and Controls initiatives that directly shape our business success, from sourcing candidates to enhancing candidate experiences.
 
 
 
 
 
 
 Your Role
 
 
 <ul>
 <li>
 Maintain and update trackers for RFQs, payment certificates, submittals, variations, and correspondence logs.
 </li>
 <li>
 Ensure proper filing and referencing of all commercial documentation (both soft and hard copies).
 </li>
 <li>
 Assist in preparation, review, and submission of invoices, payment applications, and commercial reports.
 </li>
 <li>
 Coordinate with procurement, finance, and project teams to verify supporting documents.
 </li>
 <li>
 Manage daily administrative duties, including scheduling meetings and preparing minutes.
 </li>
 <li>
 Maintain registers for subcontracts, supplier agreements, and related documentation.
 </li>
 <li>
 Monitor timesheets, expense claims, and other cost-control documents for accuracy.
 </li>
 <li>
 Compile commercial correspondence for internal and external stakeholders.
 </li>
 <li>
 Provide support during internal/external audits and commercial reviews.
 </li>
 <li>
 Follow up on approvals, submissions, and outstanding documents with relevant departments.
 </li>
 <li>
 Perform other duties as required, aligned with the needs of the business.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 <ul>
 <li>
 Trade Test Certificate / Diploma / Degree
 </li>
 <li>
 Proficiency in MS Office Suite (Word, Excel, PowerPoint)
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational and multitasking ability
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Team-oriented attitude with strong interpersonal skills
 </li>
 <li>
 Familiarity with procurement, cost-control processes, or ERP/document management systems (e.g., Aconex, SharePoint)
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 Total package of salary, UAE Employment Visa, Medical Insurance &amp; Annual ticket allowance.
 </li>
 <li>
 The chance to contribute to some of the UAE's most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to Lead?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 Join ALEMCO and shape the future of infrastructure delivery in the UAE.
 
 
 
 
 
 Apply today and be part of something extraordinary.
 
</div>

Commercial Administrator

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