commercial property administrator

Remedy Medical Properties

Property AdministratorCoral Springs, FLRemedy is an independent, full-service healthcare real estate company providing acquisition, development, leasing, management and strategy consulting services across the United States. Headquartered in Chicago, we are the largest private owner of healthcare properties in the country. Our national presence enables us to offer the right solutions in the right place. Our team is always thinking ahead. Real estate minds trained on where healthcare is going, with bright ideas on how to get our clients there. If you&rsquo;re one of those bright minds, we&rsquo;d like to meet you.For additional information, please visit our websites at www.remedymed.comResponsibilities:<ul><li>Provide executive level support to Ownership, Building Management Team, and Building Staff</li><li>Serve as the primary day-to-day contact for all tenants; create relationships with each contact and update contact lists as necessary; welcome new tenants to buildings</li><li>Maintain emergency contacts for each building and distribute building announcements as required</li><li>Respond courteously to tenant requests and complaints and respond accordingly</li><li>Provide work order system training to tenants and internal staff as needed</li><li>Prepare monthly bill-back report for tenant specific work orders</li><li>Coordinate pricing, schedules and billing of tenant special service requests and renovations</li><li>Interact with vendors on invoice payment status, incorrect invoices and lien waivers</li><li>Work closely with Property Managers to secure bids for annual bids</li><li>Assist Building Engineers in maintaining facility permits, licenses and documentation</li><li>Coordinate, freight elevators and after-hours activity</li><li>Oversee collection and enforcement of Certificate of Insurance policies related to tenants, vendors and contractors, in order to comply with outlined insurance requirements</li><li>Prepare service agreements and serve as liaison with vendors on behalf of the Property Managers</li><li>Assist in contract management (janitorial, landscaping, pest control, etc.) and maintain building contract summary spreadsheet.</li><li>Prepare Incident Reports promptly for Property Manager to review</li><li>Perform general administrative responsibilities such as filing; auditing, coding and submitting invoices; preparing and submitting expense reports; scanning; faxing; and preparing correspondence/transmittal letters, etc.</li><li>Ensure that all Service Agreement, Licenses, Permits and related building information is saved in the shared files on a timely basis</li><li>Arrange owner and tenant meetings (i.e., order food, prepare agenda, set up meeting room and all audio-visual equipment)</li><li>Organize all tenant events including fire drills and life safety meetings</li><li>Order, stock and maintain office supplies and stationery</li><li>Perform additional responsibilities/tasks as requested</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree or equivalent experience/education required</li><li>1+ years of Property Management experience</li><li>Prior real estate experience with exposure on the healthcare side preferred</li><li>Excellent oral and written communication skills</li><li>Proficiency in Microsoft based software</li><li>Yardi experience preferred</li><li>Solid organizational skills with the ability to work efficiently and independently</li><li>Prior employment history demonstrating the ability to work in a fast-paced, high-intensity environment while managing multiple tasks and priorities, and produce accurate results in a highly organized manner</li></ul>$23 -28 hourly range, based on experience plus benefits and bonus. Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm&rsquo;s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse &amp; child), 401K, STD/LTD, Parental leave, AD&amp;D, Tuition Reimbursement, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.Job Type: Full-timePay: $23.00 - $28.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Property Administrator

ACE Money Transfer

<div>
 
 Who We Are?
 
 
 
 ACE Properties is a Real Estate subsidiary of ACE Group for Companies, an ACE group of companies having a diversified portfolio including, Digital remittance services in more than 100+ countries, digital wallet services in the UK, and real estate projects, web-based News Channel, advertising businesses, and software solutions in Pakistan.
 
 
 ACE Properties Active Projects: Canal City Sarai Alamgir, Dream City Kharian &amp; ACE Shopping Park Kharian.
 
 
 
 Job Title:
 
 Administrator
 
 
 
 Department:
 
 Admin Department
 
 
 
 Location:
 
 Sarai Alamgir - Kharian
 
 
 
 Job Type:
 
 Full-Time
 
 
 
 Job Description
 
 
 
 The role of Administrator is to Manage the Administration ACE Properties Projects.
 
 
 Along with planning, organizing, directing, leading and controlling Admin and Land related matters, the major part is regarding the execution of all matters in a systematic way.
 
 
 This role is very professional face of ACE Properties with the government-connected department with property business to make bridging in both administration and Land connected matters.
 
 
 This role requires a proactive approach to ensure that all documentation and licenses are completed relates to governmental requirements, Land laws of Pakistan for running a housing society and property business in a smooth and efficient way.
 
 
 Ensure land is acquired as per company plan and all related matters and well-taken care of from start to end with no operational and financial gap in-between.
 
 
 
 Job Responsibilities
 
 
 
 The job responsibilities of &lsquo;Administrator can be subdivided, including but not limited to the following;
 
 
 Procurement &amp; Assets Inventory Management
 
 
 <ul>
 <li>
 Manage procurement process as per approved Procurement policy of the company
 </li>
 <li>
 Vendor management and onboarding of reliable suppliers
 </li>
 <li>
 Ensure need analysis before completing the procurement process
 </li>
 <li>
 Manage and oversee completed tasks by procurement staff
 </li>
 <li>
 Approve and oversee the ordering of necessary procurements
 </li>
 <li>
 Ensure contracts with the suppliers are updated from time to time and perform risk management related to vendor management
 </li>
 <li>
 Ensure cost-effective supplies in terms of price, quality and delivery timelines
 </li>
 <li>
 Ensure timely supply of (including but not limited to) all Construction related materials, Office Supplies, Kitchen Supplies, Sanitation related supplies and other procurements for ACE Properties
 </li>
 <li>
 Ensure inventory management of all assets of ACE Properties
 </li>
 <li>
 Ensure all assets are tagged and properly allocated in the books of Admin
 </li>
 <li>
 Manage timely repair and replacement of assets
 
 
 </li>
 </ul>
 
 Event Management
 
 
 
 <ul>
 <li>
 Planning of required events as per the requirement and objectives of
 </li>
 <li>
 Take initiatives and advise different/attractive ways to conduct these events
 </li>
 <li>
 Budgeting and resource allocation for such events
 </li>
 <li>
 Manage NOCs and approvals from authorities for all such events
 </li>
 <li>
 Supervise both internal and external stakeholders of the events
 </li>
 <li>
 Manage complete documentation of all event-related matters from approvals to billings
 
 
 </li>
 </ul>
 
 Security Management
 
 
 
 <ul>
 <li>
 Development and implementation of security policies and protocols
 </li>
 <li>
 Recruitment and Training of security staff as per approved headcount
 </li>
 <li>
 Review and compile reports in case of security breaches
 </li>
 <li>
 Investigate and resolve issues related to security breaches
 </li>
 <li>
 Disciplinary actions related to security staff
 </li>
 <li>
 Advice on hiring and firing of Security Staff as per company policies
 </li>
 <li>
 Ensure that SOPs are prepared and made available d to each and every security staff to ensure all security matters are held as per company policies and procedures
 
 
 </li>
 </ul>
 
 Transportation Management.
 
 
 
 <ul>
 <li>
 Ensure all official vehicles are properly maintained
 </li>
 <li>
 Inspection of official vehicles, when required
 </li>
 <li>
 Ensure carrying out routine repairs and maintenance and have logs in place
 </li>
 <li>
 Ensure that official vehicles are not being used for personal matters
 </li>
 <li>
 Ensure through Admin Team that all drivers have valid Driving Licenses
 </li>
 <li>
 Ensure that Admin Team is maintaining and compiling proper logs for all tours
 
 
 </li>
 </ul>
 
 Others Administration matters:
 
 
 
 <ul>
 <li>
 Manager Admin Team to Ensure maintenance of the interior and exterior of official installations
 </li>
 <li>
 Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
 </li>
 <li>
 Ensure adequate levels of general cleanliness
 </li>
 <li>
 Maintain and ensure adequate office supplies
 </li>
 <li>
 Ensure Admin department is providing required administrative and general support with regards to Health &amp; Safety Regulations
 </li>
 <li>
 Take care of, Fire Safety and Health &amp; Safety processes and procedures
 </li>
 <li>
 Ensure Admin Team is maintaining hostel facilities in all aspects
 </li>
 <li>
 Ensure all records of visitors all properly maintained
 </li>
 <li>
 Ensure proper receiving and sorting of mails and deliveries at reception
 </li>
 <li>
 Recruitment of Security and other Admin outdoor staff as per approved headcount provided by HRD
 </li>
 <li>
 To notify disciplinary matters of staff to HRD if any
 </li>
 <li>
 Team evaluation as and when required
 </li>
 <li>
 Team counselling and motivation
 </li>
 <li>
 To arrange department meetings with staff on a regular basis and document minutes of the meetings as well
 </li>
 <li>
 Ensure availability and preparation of Monthly/quarterly/annual reports in a proper reports format
 
 
 </li>
 </ul>
 
 Land Records Management
 
 
 
 <ul>
 <li>
 Managing function of Land acquisition and Land record management
 </li>
 <li>
 Guidance, Training and debriefing of the Land related Teams relevant to the task completions
 </li>
 <li>
 Ensure land registration/transaction is carried out in accordance with the land laws and regulations of Pakistan
 </li>
 <li>
 Carrying out from paper to computerized registration of documents, where necessary
 </li>
 <li>
 Visiting of Courts when and where required regarding litigations
 </li>
 <li>
 Provision of information and documents required by Courts or other land record departments e.g., Arazi Records Centre (ARC)
 </li>
 <li>
 Coordinate and Liaise with all Government Departments / Officials as per the company need
 </li>
 <li>
 Maintain a healthy relationship with all Land related Government Departments / Officials
 </li>
 <li>
 Drafting and finalization of agreements with Landowners
 </li>
 <li>
 Maintenance of Land Records documentation in a safe manner
 </li>
 <li>
 Documenting all required formal approval from Directors regarding Land purchases
 </li>
 <li>
 Safeguarding and securing Company&rsquo;s interests and resources with regards to all land acquisition-related matters.
 
 
 </li>
 </ul>
 
 Attractive Salary Package with Fringe benefits
 
 
 Contact No. 0333-0100491 Mirpur Road Sarai Alamgir Pakistan.
 
 
 
 Powered by JazzHR
 
 
 6ME1ocj71f
</div>

Administrator - ACE Properties

Venice Investments

Commercial Property ManagerCommercial Property ManagerWe are a Family-Owned DT LA based Real Estate &amp; Development company seeking an experienced property manager to join our team.You will help plan and facilitate all real estate activities and building service requests for our properties. Our properties range from strip centers, retail, boutique offices, and residential units.Experience in dealing with tenants, vendors, acquiring and reviewing estimates, and understanding/knowledge of light construction &amp; tenants&rsquo; improvements.Experience with the city of Los Angeles Planning/Building &amp; Safety departments, and application submittal process is a plus.Responsibilities Include:<ul><li>Oversee and coordinate all assigned properties</li><li>Coordinate maintenance and upkeep of properties</li><li>Investigate, resolve tenant requests and complaints</li><li>Leasing - Tour vacant spaces, work with outside broker</li><li>Ensure all work order and repair requests are processed in a timely fashion</li><li>Supervise and work closely with the on-site repair personnel, handyman, vendors, and tenants</li><li>Facilitate move-in and move-outs</li><li>Enforce property rules and regulations</li><li>Drafting notices, postings, and communication via email</li></ul>Qualifications:<ul><li>A minimum of 5 years of experience in this field.</li><li>Familiarity with real estate contracts and leases.</li><li>Ability to build rapport with tenants.</li><li>Ability to multitask and prioritize work orders.</li><li>Excellent written and verbal communication skills.</li><li>Experience with property management software; AppFolio, Yardi or other comparable property management software.</li><li>Bilingual is a plus (Spanish).</li></ul>Reliable Transportation required. **This is not a remote position.Job Type: Full-timePay: $65,000.00 - $85,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90015 (Preferred)</li></ul>Work Location: In person

Commercial Property Manager

Mckenzie Brothers Realty, LLC

&lt;Job Summary&gt; Join our dynamic team as a Commercial Property Manager specializing in leasing and property management. In this energetic role, you will oversee the day-to-day operations of commercial properties, ensuring exceptional tenant satisfaction, effective leasing strategies, and smooth property maintenance. Your proactive approach will drive occupancy rates, optimize revenue, and uphold the highest standards of property excellence. This position offers a fantastic opportunity to lead impactful projects, foster strong tenant relationships, and contribute to the vibrant growth of our property portfolio.&lt;Duties&gt;<ul><li>Manage all aspects of leasing activities, including marketing available spaces (Craigslist, Facebook Marketplace, etc.), conducting property tours, follow up on leads and close new leases.</li><li>Oversee property management functions such as coordinating maintenance requests, scheduling repairs, and ensuring facilities are well-maintained in compliance with safety standards and regulations.</li><li>Maintain strong relationships with current tenants, coordinate maintenance requests and vendors addressing tenant inquiries promptly via phone or in person while managing conflict resolution effectively to foster positive relationships.</li><li>Ensure property is clean, safe, and professionally presented by conducting regular property inspections to monitor condition, oversee security measures, and coordinate with facilities management teams for ongoing maintenance needs.</li><li>Track tenant activity, leads, and leasing performance, assist with rent collection and reporting, maintain organized records of leases and communications.</li></ul>&lt;Skills&gt;<ul><li>Experience in property management, leasing, or real estate (preferred but not required)</li><li>Strong communication and people skills</li><li>Self-starter with the ability to work independently</li><li>Sales-minded with a drive to fill vacancies</li><li>Organized and detail-oriented</li><li>Comfortable using online platforms (Craigslist, Facebook, email, etc.)</li></ul>&lt;Why This Role?&gt;<ul><li>Opportunity to grow within a real estate portfolio</li><li>Flexible, independent work environment</li><li>Commission incentives for high performers</li><li>Direct impact on property success and income</li></ul>Pay: $16.00 per hourWork Location: In person

Commercial Property Manager (Leasing + Management)

Silver Eagle Properties

Position SummarySilver Eagle Properties is seeking a proactive, detail-oriented Commercial Property Maintenance Manager to oversee day-to-day property operations, vendor relationships, and quality control across our commercial real estate portfolio. This is a hands-on, owner-side role for someone who thrives on solving problems in the field, managing contractors, and executing with precision.This individual will work closely with the Vice President of Finance &amp; Operations to ensure our properties are maintained to a high standard, projects are executed efficiently, and operating costs are actively managed. They will serve as the primary point of contact for vendors, contractors, and tenants, and will be accountable for the physical performance of the portfolio.In addition to responsibilities across Silver Eagle Properties, this role will also support facility and project coordination efforts for select tenants. This includes working directly with tenant leadership and coordinating alongside general contractors on interior improvements, repairs, and buildouts. This dual exposure provides a unique opportunity to operate across both the ownership and tenant sides of healthcare real estate.This is a high-responsibility position requiring a strong combination of technical knowledge, ownership mentality, and hands-on execution. The right candidate is comfortable making decisions, managing priorities independently, and operating within a small, resourceful team.Company Overview &ndash; Silver Eagle PropertiesSilver Eagle Properties is a privately owned real estate investment and operating company focused primarily on commercial properties serving dental and healthcare operators. Our portfolio includes 22 commercial properties and a limited number of residential assets, primarily located in Utah, Colorado, and Arizona, with continued expansion planned across the Mountain West.We operate as an owner and operator, not a passive landlord, with a long-term ownership mindset. We believe strong internal operations are essential to protecting asset value and delivering reliable, high-performing facilities. Rather than outsourcing responsibility, we invest in disciplined processes, hands-on asset management, and long-term vendor relationships built on quality, accountability, and cost efficiency.Because our properties primarily support dental practices, we understand the operational, compliance, and infrastructure demands inside the building, not just the real estate itself.As a lean and highly engaged ownership group, this role is given meaningful autonomy, trust, and the opportunity to directly shape how our properties are managed and how our internal systems evolve.Key ResponsibilitiesProperty Oversight &amp; Project Execution<ul><li>Oversee day-to-day property operations across the portfolio, including repairs, maintenance, and capital improvements</li><li>Conduct regular site visits to assess property condition, safety, and code compliance</li><li>Perform in-house repairs and maintenance when appropriate and cost-effective</li><li>Support facility-related needs for dental practice locations, including interior repairs, maintenance coordination, and operational troubleshooting</li><li>Lead capital projects such as roof replacements, parking lot improvements, HVAC replacements, and common area upgrades</li><li>Track project scope, schedules, and budgets to ensure high-quality, cost-effective execution</li><li>Ensure properties meet company standards for cleanliness, functionality, and tenant experience</li><li>Travel to prospective acquisitions to perform physical and compliance-related due diligence, including assessing system condition, useful life, deferred maintenance, and capital needs</li></ul>Vendor Management &amp; Cost Control<ul><li>Identify, evaluate, onboard, and manage qualified vendors across all relevant trades</li><li>Negotiate and maintain service agreements to ensure competitive pricing and consistent service delivery</li><li>Monitor vendor performance and workmanship in the field</li><li>Assist in holding contractors accountable to quality, execution standards, and contract expectations</li><li>Build long-term, programmatic vendor relationships that support consistency, quality, and scalability across the portfolio</li><li>Act as a liaison between select tenant leadership and general contractors during tenant improvement projects and buildouts</li><li>Coordinate vendors and service providers to minimize disruption to ongoing dental operations</li></ul>Systems, Process &amp; Reporting<ul><li>Help design, implement, and refine internal property management systems, workflows, and standard operating procedures</li><li>Maintain accurate records of inspections, work orders, vendor communications, repair history, warranties, and capital projects</li><li>Continuously identify opportunities to improve efficiency, reduce costs, and enhance asset performance</li><li>Provide regular updates to leadership on property condition, active projects, risks, and priorities</li></ul>Qualifications<ul><li>3+ years of experience in commercial property management, facilities management, construction coordination, or a related field</li><li>Strong working knowledge of building systems (roofing, HVAC, electrical, plumbing, parking lots)</li><li>Practical understanding of building, fire/life safety, accessibility, and local code requirements</li><li>Experience managing vendors, repairs, and capital improvement projects</li><li>Strong project coordination skills, including scheduling, budgeting, and contractor oversight</li><li>Ability to travel regularly to properties and job sites</li><li>Comfortable working independently while staying aligned with leadership</li><li>Strong organizational, communication, and problem-solving skills</li></ul>What We Are Looking For<ul><li>Properties are well maintained, safe, and operationally sound</li><li>Vendors and contractors are held accountable and deliver consistent quality</li><li>Preventative maintenance is planned, tracked, and executed</li><li>Issues are identified early and resolved proactively</li><li>Projects are completed on time, on budget, and to a high standard</li><li>Leadership has clear visibility into property condition and priorities</li><li>Decisions consistently balance cost, risk, and long-term durability</li><li>Clear, direct communication across ownership, tenants, and contractors</li></ul>What We Offer<ul><li>Competitive compensation based on experience</li><li>Performance-based bonus opportunity</li><li>Health insurance stipend</li><li>Significant autonomy and ownership over the role</li><li>Opportunity to build and shape the internal property management function</li><li>A culture that values integrity, responsiveness, and operational excellence</li></ul>DetailsLocation: Utah (HQ-based with travel across UT, CO, AZ, and other Mountain West markets) Employment Type: Full-Time Reports To: Vice President of Finance &amp; OperationsBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In personPay: From $65,000.00 per yearBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Commercial Property Maintenance Manager

U.S. Bank

<div>At U.S. Bank, we&rsquo;re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at&mdash;all from Day One.<h2 class="jobSectionHeader">
Job Description</h2>
Responsible for reviewing and/or negotiating Commercial Real Estate (CRE) loan documents, while protecting the bank&rsquo;s interest, and providing management of a loan portfolio from the time the loans are approved until pay-off or maturity. In addition to construction and term loans, a typical loan portfolio may include unsecured and secured borrowing base lines of credit, subscription lines, and various other complex loan products. The CRE Administrator is an integral member of the Deal Team, and ensures protection of the Bank&rsquo;s interest while providing a high level of customer service.
This role is Monday-Friday 8am-5pm and requires working from the posted U.S. Bank location three (3) or more days per week.<div>
Basic Qualifications 
<ul><li>Bachelor&rsquo;s degree, or equivalent work experience</li><li>Must meet the requirements to be commissioned as a Notary Public</li><li>Two to three or more years experience in CRE loan administration or at least five years transferable experience in Commercial loan administration</li></ul></div><div>
Preferred Skills/Experience 
<ul><li>Advanced level of knowledge in all areas of Commercial Real Estate (CRE) lending including, but not limited to, letters of credit, tax credit transactions, borrowing base lending, multi-phased construction and transactions secured by multiple collateral properties</li><li>Strong technical expertise in the closing and loan management functions</li><li>Demonstrated ability to close complex CRE loans and manage a CRE loan portfolio</li><li>Thorough knowledge of CRE finance, law, documentation, accounting, and data systems</li></ul></div>
If there&rsquo;s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.
Benefits:
Our approach to benefits and total rewards considers our team members&rsquo; whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:<ul><li>
Healthcare (medical, dental, vision)</li><li>
Basic term and optional term life insurance</li><li>
Short-term and long-term disability</li><li>
Pregnancy disability and parental leave</li><li>
401(k) and employer-funded retirement plan</li><li>
Paid vacation (from two to five weeks depending on salary grade and tenure)</li><li>
Up to 11 paid holiday opportunities</li><li>
Adoption assistance</li><li>
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law</li></ul>
Review our full benefits available by employment status here.
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
E-Verify
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $68,850.00 - $81,000.00
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
Posting may be closed earlier due to high volume of applicants.</div>

Commercial Real Estate Loan Admin

Cohen Commercial Management

<div><div><div>Benefits:</div>
<ul><li>MASSAGE ENVY</li>
<li>AFLAC</li>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul></div><div>LEASE ADMINISTRATOR &amp; PROPERTY OPERATIONS SPECIALIST 
 
Full-Time &middot; South Florida &middot; Commercial &middot; 3+ Years Required 
 
ABOUT THE OPPORTUNITY 
 
Cohen Commercial is a boutique commercial real estate firm with an active management portfolio spanning office, industrial, retail, and mixed-use assets throughout Florida. We offer the resources and deal flow of a larger platform with the collaborative culture and direct client access that only a boutique firm can deliver. 
 
We are seeking an experienced Lease Administrator &amp; Property Operations Specialist to join our growing team. This is a broad, high-visibility role combining lease administration, property management support, and property-level accounting &mdash; giving the right candidate ownership over the full lifecycle of a tenancy, from lease execution through financial reporting. You will work directly alongside brokers, property managers, property accountants, and ownership, with real responsibility and genuine room to grow. 
 
CORE RESPONSIBILITIES 
 
LEASE ADMINISTRATION 
<ul>
<li>Abstract, enter, and maintain all commercial lease data &mdash; including critical dates, rent schedules, options, and covenants &mdash; within lease management software (Yardi Voyager)</li>
<li>Monitor and track critical lease dates: rent commencement, option deadlines, expirations, renewal windows, and tenant notice requirements; issue timely internal alerts</li>
<li>Administer CAM, real estate tax, and insurance reconciliations; review landlord billings and dispute inaccurate charges on behalf of clients or ownership</li>
<li>Coordinate with tenants, landlords, legal counsel, and brokers to facilitate lease amendments, estoppels, SNDAs, assignments, and subordination agreements</li>
<li>Support the brokerage team with lease data analysis and due diligence for acquisitions, dispositions, and re-leasing efforts statewide</li>
</ul>PROPERTY ADMINISTRATION 
<ul>
<li>Serve as a point of contact for tenant inquiries, maintenance requests, and service issues; coordinate timely resolution and follow-up to maintain strong landlord-tenant relationships</li>
<li>Maintain complete property files including executed leases, amendments, certificates of insurance, vendor contracts, and inspection records; verify currency and compliance on a rolling basis</li>
<li>Coordinate and track vendor service contracts, bid proposals, and approved scopes of work; assist property managers in ensuring vendor performance and contract compliance</li>
<li>Open, assign, and monitor work orders through the property management platform; prepare monthly status reports on outstanding and completed maintenance items</li>
<li>Track and manage tenant and vendor certificate of insurance requirements; maintain follow-up systems for expirations and ensure all parties remain in compliance</li>
<li>Assist in the coordination of tenant move-ins and move-outs including space inspections, access setup, signage, and utility transfers</li>
<li>Support preparation of board packages, ownership reports, and investor updates by compiling occupancy data, tenant status summaries, and property condition notes</li>
</ul>PROPERTY ACCOUNTING SUPPORT 
<ul>
<li>Participate in the AP workflow as necessary</li>
<li>Prepare and issue monthly tenant rent statements and additional rent billings; manage accounts receivable aging, track delinquencies, and assist in collections follow-up</li>
<li>Assist in the preparation of annual operating budgets and monthly re-forecasts by providing lease-driven revenue schedules, expense projections, and occupancy assumptions</li>
<li>Support month-end close by providing variance narratives on rental income, reconciling tenant ledgers, and flagging discrepancies between lease terms and posted transactions</li>
<li>Coordinate with the property accounting team or outside CPA firm on year-end schedules, tenant audit responses, and documentation requests related to property financials</li>
</ul>QUALIFICATIONS &amp; REQUIREMENTS 
<ul>
<li>Minimum 3 years of experience in commercial lease administration, property administration, or a combined role within a commercial real estate environment</li>
<li>Strong working knowledge of commercial lease structures &mdash; NNN, gross, modified gross, percentage rent &mdash; and the ability to interpret and apply lease language independently</li>
<li>Demonstrated familiarity with property-level accounting concepts: accounts payable/receivable, CAM reconciliations, rent roll management, GL coding, and budget variance analysis</li>
<li>Proficiency in property management and lease administration platforms such as MRI, Yardi, AppFolio, or similar enterprise software; experience running financial reports within these systems preferred</li>
<li>Advanced Microsoft Excel skills, including the ability to build and maintain financial schedules, rent rolls, CAM workpapers, and budget models</li>
<li>Bachelor's degree in Real Estate, Finance, Accounting, Business Administration, or a related field preferred; equivalent professional experience considered</li>
<li>Florida real estate license a plus but not required</li>
<li>Excellent written and verbal communication skills; ability to interface professionally and independently with tenants, vendors, attorneys, and executive stakeholders</li>
<li>Highly organized, detail-oriented, and capable of managing multiple active portfolios across asset classes and Florida markets simultaneously</li>
<li>Experience with office, industrial, or retail assets in South Florida or statewide Florida markets strongly preferred</li></ul></div></div><div></div>

CRE LEASE ADMINISTRATOR & PROPERTY OPERATIONS SPECIALIST

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