commercial real estate assistant

Genesco

<div><b>The Ideal Candidate</b><br>
<br>
This position is responsible for providing administrative support to the Real Estate Department.<br>
<br>
<b>How You Will Make an Impact<br>
</b><br>
<br>
<ul><li>Prepare Real Estate packages for Real Estate Committee meetings</li>
<li>Monitor construction criteria in Lucernex</li>
<li>Fully cross-train in Real Estate Administration duties</li>
<li>Assist with running proformas, when needed
</li><li>Assist with site creation in Lucernex, when needed</li>
<li>Work with Real Estate Services and Compliance Supervisor with daily Real Estate process and functionality</li>
<li>General office duties - filing, processing mail, taking calls, correspondence, etc.</li>
<li>Assist Vice President of Real Estate and Real Estate Managers as needed</li>
<li>Track all deal specific information for reporting purposes in/out of Lucernex</li>
<li>Coordinate booking of travel and expense reports as needed
</li><li>Assist Real Estate Services and Compliance Supervisor and Real Estate Administrative Assistant with other projects and tasks, respectively</li><br>
</ul><br>
<br>
<b>Experience and Skills You'll Need to Have</b><br>
<ul><li>High school diploma required
</li><li>Associates Degree in Business Administration or related field preferred</li>
</ul><ul><li>Proficient in Microsoft Office 365 (Word, Excel and PowerPoint)</li>
<li>Comfortable with technology with a desire to expand this knowledge/skill</li>
<li>Must be able to multi-task in a fast-paced environment</li>
</ul><ul><li>Strong organizational skills</li>
<li>Detail-oriented</li>
<li>Excellent oral and written communication skills</li>
<li>Must be able to work efficiently and be self-motivated
</li><li>Ability to prioritize</li>
<li>Ability to be a team player in assisting others</li></ul></div>

Real Estate Administrative Assistant- Hybrid- Journeys

Rocky Real Estate

<p>We&rsquo;re looking for a <b>Marketing Assistant</b> to join our growing real estate team! If you&rsquo;re creative, organized, and have a passion for property marketing, this is your chance to be part of a fast-paced and dynamic environment.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in planning and executing marketing campaigns for property launches, listings, and events.</li><li>Coordinate with designers and photographers to create high-quality marketing materials.</li><li>Manage social media accounts and ensure consistent posting and engagement.</li><li>Update property listings on online portals (Property Finder, Bayut, Dubizzle, etc.).</li><li>Support the marketing team in preparing brochures, flyers, videos, and other content.</li><li>Monitor marketing performance and help generate reports.</li><li>Provide administrative support to the marketing manager and sales team.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Marketing, Communications, or a related field.</li><li>Minimum <b>1&ndash;3 years of marketing experience</b> (real estate experience preferred).</li><li>Strong knowledge of <b>social media platforms</b> and <b>real estate portals</b>.</li><li>Proficient in <b>Microsoft Office</b> and basic understanding of <b>Canva / Adobe tools</b>.</li><li>Excellent communication and organizational skills.</li><li>Ability to multitask and work under pressure in a fast-paced environment.</li></ul><p>Job Type: Full-time</p>

Marketing Assistant - Real Estate

Wyrick Robbins

<p><b>Overview</b><br/><b>Ready to dive into the fast-paced world of Commercial Real Estate? We're looking for a sharp, organized, and tech-savvy Legal Admin to join our dynamic team and provide support for multiple attorneys and paralegals. If you're someone who thrives on juggling several projects simultaneously, loves the details, and wants to be a key player in a top-notch and supportive legal environment, we want to hear from you!</b></p><p><b>What You'll Be Doing</b></p><ul><li><b>Legal Document Expertise:</b> Craft, revise, and manage legal documents like a pro, using Microsoft Word, Excel, Adobe Acrobat, DocuSign, Box. (Yes, we're talking serious word processing skills including document conversions!)</li><li><b>Organization Guru:</b> Keep our electronic and hardcopy files and documents in tip-top shape, following firm guidelines and practice area procedures and take the initiative to streamline and improve workflows.</li><li><b>Matter and Conflict Check Kickoff</b>: Own the first steps to kick off conflict checks and open new matters to keep our legal teams moving forward.</li><li><b>Attorney Support:</b> Coordinate day-to-day operations, taking initiative and using your keen judgment to keep things running smoothly and address potential issues.</li><li><b>Time &amp; Billing Liaison:</b> Handle time entries for select attorneys (entry to finalizing) to meet monthly deadlines, work with our billing team to ensure accuracy with billing matters, and assist select attorneys with electronic billing protocols for certain clients.</li><li><b>Calendar &amp; Travel Coordination:</b> Manage calendars and coordinate meetings and events.</li><li><b>Project Pro &amp; Information Sleuth:</b> Juggle multiple projects (often with tight deadlines) and adapt to changing priorities like a champ. Use your detective skills to ferret out details and information from various sources, piecing together the puzzle to keep assignments and projects on track.</li><li><b>Tech Savvy:</b> Use various software and tools to support our team's efficiency (think scanning, DocuSign bulk send/bulk uploads, Adobe, Litera/Workshare Compare, Box, and more!), and take the initiative to learn new technologies and find solutions to technical challenges.</li><li><b>Team Collaborator &amp; Self-Motivated Contributor:</b> Assist with special projects and other duties as needed, always with a positive and proactive attitude, and contribute meaningfully by taking ownership of your tasks with a high level of self-motivation</li></ul><p><b>What You'll Bring</b></p><ul><li>A minimum of 2 years of experience as a legal, administrative, or executive assistant, ideally in a law firm or professional services setting.</li><li>Bachelor&rsquo;s degree preferred</li><li>Bonus points for working knowledge of the Commercial Real Estate practice area!</li><li>Advanced proficiency in Microsoft Office (Word, Excel, Outlook) &ndash; your Word skills should absolutely be top-notch!</li><li>Expertise in PDF manipulation software (Adobe preferred).</li><li>Experience with document management systems (iManage, Elite 3E, File Trail) and electronic billing systems are a plus.</li><li>Exceptional organizational skills and a keen eye for detail.</li><li>Strong proofreading abilities.</li><li>A proactive, energetic, and team-oriented spirit.</li><li>Excellent interpersonal and communication skills.</li><li>The ability to stay cool under pressure and handle confidential information with discretion.</li><li>Ability to work onsite, Monday through Friday, 37.5 hours per week, within the hours of 8:30am-6:00pm, with overtime when necessary. (Preferred schedule: 8:30am &ndash; 5:00pm or 9:00am &ndash; 5:30pm)</li><li>Ability to perform standard office related physical tasks. (i.e., prolonged sitting, standing, repetitive finger motion, computer usage, routine walking, bending and lifting up to 20 lbs.)</li></ul><p><b>Why You'll Love It Here</b></p><ul><li><b>Whole-Person Wellbeing:</b> We prioritize your health and wellness with our robust Wellbeing Program and Healthy Lifestyles Reimbursement Program.</li><li><b>Vibrant Social Scene:</b> Join a workplace that values connection! Our active Social Committee organizes frequent engaging events and activities, fostering a strong sense of community and camaraderie</li><li><b>Comprehensive Benefits Coverage:</b> Enjoy peace of mind with firm-paid Medical, Dental, Life, and Long-Term Disability insurance for employees.</li><li><b>Flexible Benefits Options:</b> Tailor your benefits with voluntary options like Supplemental Life Insurance, Short-Term Disability, Vision insurance, Pet insurance and Identity Theft insurance.</li><li><b>Supportive Team:</b> Be part of a collaborative and team-oriented environment.</li><li><b>Professional Growth Opportunities:</b> Gain valuable experience and expand your skills in a fast-paced law firm setting.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>AD&amp;D insurance</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Free parking</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Profit sharing</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li><li>Wellness program</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Legal administrative: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant (Commercial Real Estate Practice Area)

Holland & Knight

<div><div>We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.</div><div></div><div><i><br>
This position is based in our Seattle office.</i></div><div></div><div>
General Description:</div><div>
The Seattle office of Holland &amp; Knight is seeking a Real Estate Transaction Practice Assistant to join our team. The Practice Assistant will be responsible for providing high-quality administrative support to a group of lawyers and professionals in a team environment, effectively and efficiently meeting Firm/client needs. The Practice Assistant position is currently a hybrid role with designated days required to be in the office, which may change depending on future needs of the Firm or industry standards.</div><div></div><div>
Key Responsibilities and Essential Job Functions:</div><ul><li>
Communicate effectively and professionally with clients, lawyers, and co-workers via email, by telephone, and in person; answer telephone, providing responses to routine questions from clients and staff members, and/or route calls to appropriate lawyer or staff member; arrange conference calls and greet clients.</li><li>
Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.</li><li>
Schedule domestic and foreign travel through Firm travel system, including flights, hotels, and/or car rentals.</li><li>
Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner.</li><li>
Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure completed forms are prepared and submitted properly.</li><li>
Learn client-specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost-effective practices.</li><li>
Open, prioritize, and distribute mail (both paper and electronic), coordinate mailings, deliveries, copying, scanning, and printing, when appropriate.</li><li>
Enter and manage work requests from lawyers in the Firm&rsquo;s workflow tool and complete according to provided deadline(s).</li><li>
Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.</li><li>
Perform all file maintenance, including saving documents to the document management system.</li><li>
Assist lawyers with time entry, billing, and collection, as needed.</li><li>
Operate independently to ensure completion of assignments, which may be complex in nature or require high-level production, in an accurate and timely manner. Produce a high volume of work assignments in an accurate and timely manner.</li><li>
Perform clerical duties for non-legal departments, as needed.</li><li>
Special projects and duties as assigned.</li></ul><div></div><div>
Required Skills:</div><ul><li>
Advanced knowledge of Microsoft Office Suite and Adobe.</li><li>
Experience with document management systems.</li><li>
Experience with electronic signature software programs.</li><li>
Proficiency in core legal administrative assistant functions and advanced technical and communications skills.</li><li>
Experience with creating signature page checklists and signature packets.</li><li>
Experience with maintaining digital electronic files of executed Lease files (Lease, Amendments, SNDAs, Estoppels, Liens, Notices) or Closing Documents.</li><li>
Understand how to create and assemble Closing Binders for Acquisition/Sale/Loan transactions from an index party list to final digital file as Subfolder and share with client.</li><li>
Ability to edit PDF documents by inserting dates, fill in blanks, replace PDF pages of PDF documents.</li><li>
Familiar with commercial real estate terminology and tasks.</li><li>
Familiar with large file sharing and electronic signature applications.</li><li>
Experience with preparing closing binders, signature page checklists, signature packets, stock purchase agreements, shareholder agreements, stock certificates, SEC documents, bylaws, articles of incorporation and minutes.</li><li>
Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.</li><li>
Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.</li><li>
Ability to take direction and work independently with little supervision.</li><li>
Ability to effectively work well with others.</li><li>
Effective and professional interpersonal and communication skills.</li><li>
Ability to write clearly and professionally, with excellent proofing skills.</li><li>
Strong work ethic with ability and commitment to maintain confidentiality.</li></ul><div></div><div>
Required Qualifications &amp; Education:</div><ul><li>
Bachelor's degree</li><li>
4 &ndash; 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.</li></ul><div></div><div>
Physical Requirements:</div><ul><li>
Ability to sit or stand for extended periods of time.</li><li>
Moderate or advanced keyboard usage.</li><li>
Ability to lift and carry up to thirty pounds.</li></ul><div></div><div><i>
The base salary range for this position is $39.00/hr - $58.50/hr. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland &amp; Knight provides bonus opportunities and an exceptional benefits package.</i></div><div></div><div>
Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.</div><div></div><div>
Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&amp;D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.</div><div></div><div><i>
Benefits may vary by position and office.</i></div><div></div><div><i>
Holland &amp; Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.</i></div><div></div><div><i>
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland &amp; Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit </i><div><i>Legal Information</i></div><i> Portal for Holland &amp; Knight LLP&rsquo;s privacy policies.</i></div></div>

Practice Assistant - Real Estate Transaction (Hyrid)

ERA Zeytin

<div><h2 class="jobSectionHeader"><b>&#304;&#351; Tan&#305;m&#305;</b></h2><div>
<div><div><ul><li>Yeni gelen portf&ouml;yler i&ccedil;in fiyat analizi ve emsal &ccedil;al&#305;&#351;ma yapmak,</li>
<li>Portf&ouml;y sunumlar&#305;n&#305; haz&#305;rlamak ve ilan giri&#351;lerini sa&#287;lamak,</li>
<li>Haftal&#305;k, ayl&#305;k ve &uuml;&ccedil; ayl&#305;k periyotlar halinde sunulacak olan raporlar&#305; haz&#305;rlamak ve Broker&rsquo;a sunmak,</li>
<li>Mevcut portf&ouml;ylerin ilan durumlar&#305;n&#305; ve i&ccedil;erik g&uuml;ncelli&#287;ini takip etmek,</li>
<li>Ofis i&ccedil;i organizasyonel destek sa&#287;lamak ve g&uuml;nl&uuml;k operasyonlara katk&#305;da bulunmak,</li>
<li>Al&#305;c&#305; m&uuml;&#351;terilere profesyonel &#351;ekilde yer g&ouml;sterimi ve portf&ouml;y sunumu yapmak,</li>
<li>Broker&rsquo;a idari ve operasyonel destek vermek.</li></ul><br>
</div>
<br>
</div></div><h2 class="jobSectionHeader"><b>Aranan Nitelikler</b></h2><div>
<ul><li>En az lise mezunu, tercihen &ouml;n lisans/lisans mezunu,</li>
<li>Dat&ccedil;a&rsquo;da ikamet eden veya edebilecek olan,</li>
<li>G&uuml;ler y&uuml;zl&uuml;, pozitif ileti&#351;im kurabilen, diksiyonu d&uuml;zg&uuml;n, d&#305;&#351; g&ouml;r&uuml;n&uuml;m&uuml;ne &ouml;zen g&ouml;steren,</li>
<li>Organizasyon ve zaman y&ouml;netimi becerileri y&uuml;ksek,Kendisini ve i&#351;ini geli&#351;tirmeye istekli, &ouml;&#287;renmeye a&ccedil;&#305;k,</li>
<li>Analitik d&uuml;&#351;&uuml;nme becerisine sahip,</li>
<li>Verileri analiz edebilme ve raporland&#305;rabilme yetene&#287;ine sahip,</li>
<li>Esnek &ccedil;al&#305;&#351;ma saatlerine uyum sa&#287;layabilecek,</li>
<li>G&uuml;venilir, sistemli ve disiplinli &ccedil;al&#305;&#351;an,</li>
<li>MS Office programlar&#305;na hakim,</li>
<li>Aktif ara&ccedil; kullanabilen (B s&#305;n&#305;f&#305; ehliyete sahip),</li>
<li>Gayrimenkul sekt&ouml;r&uuml;ne ilgi duyan ve bu alanda kariyer hedefleyen.</li>
</ul>
<br>
 Ekip arkada&#351;lar&#305;m&#305;zla tan&#305;&#351;mak istiyoruz<br>
 Era Zeytin Gayrimenkul Dat&ccedil;a</div></div>
<br><div></div><div><h2 class="jobSectionHeader"><b>&Ouml;zet Bilgiler</b></h2><ul>
<div><p><b>Pozisyon</b></p>
<div>:</div>
<div>Broker Asistan&#305;
</div></div><div><p><b>Sekt&ouml;r</b></p>
<div>:</div>
<div>Emlak - Gayrimenkul
</div></div><div><p><b>Kategori</b></p>
<div>:</div>
<div>Gayrimenkul , Sat&#305;&#351;
</div></div><div><p><b>&Ccedil;al&#305;&#351;ma &#350;ekli</b></p>
<div>:</div>
<div>Tam zamanl&#305;
</div></div><div><p><b>&Ccedil;al&#305;&#351;ma T&uuml;r&uuml;</b></p>
<div>:</div>
<div>&#304;&#351; Yerinde
</div></div><div><p><b>Pozisyon Seviyesi</b></p>
<div>:</div>
<div>Uzman
</div></div><div><p><b>&Ccedil;al&#305;&#351;ma Yeri</b></p>
<div>:</div>
<div>Mu&#287;la Dat&ccedil;a
<p>&#304;skele, Era Real Estate Zeytin Gayrimenkul, Ahmet Taner K&#305;&#351;lal&#305; Caddesi, Dat&ccedil;a/Mu&#287;la</p>
<ul><div>Toplu Ta&#351;&#305;maya Eri&#351;im</div><div>Terasl&#305; Ofis</div><div>Deniz Manzaral&#305; Ofis</div></ul>
</div></div><div><p><b>G&uuml;ncelleme Tarihi</b></p>
<div>:</div>
<div>6.11.2025
</div></div><div><p><b>Son Ba&#351;vuru Tarihi</b></p>
<div>:</div>
<div>10.01.2026</div></div></ul></div>

ERA Zeytin Gayrimenkul Datça Ofisinde Çalışmak İsteyen Broker Asistanı Arıyoruz

Al Qaisi Group of Companies

<p><b>Job Title:</b> Assistant Operations Manager (Real Estate Operations)<br/><b>Company:</b> Middle East Real Estate (MERE)<br/><b>Location:</b> Dubai, UAE<br/><b>Employment Type:</b> Full-time<br/><b>Joining:</b> Immediate joiners only</p><p><b>About Us:</b></p><p>Middle East Real Estate (MERE) is a dynamic and fast-growing real estate company operating across Dubai and Sharjah, specializing in residential, commercial, and building leasing. With a strong presence in Dubai and Sharjah&rsquo;s competitive property market, we are committed to delivering reliable leasing solutions, maintaining our assets efficiently, and ensuring long-term satisfaction for both landlords and tenants.</p><p><b>Role Overview:</b></p><p>We are currently seeking an <b>Assistant Manager &ndash; Real Estate Operations</b> to oversee the day-to-day operational and administrative functions of our real estate portfolio. The ideal candidate will manage sub-leases, ensure proper maintenance and compliance of leased buildings, coordinate with internal teams and government authorities, and prepare regular operational and financial reports for management review.</p><p><b>Key Responsibilities:</b></p><ul><li>Oversee and manage the sub-leasing of company-managed units, ensuring compliance with tenancy terms and legal requirements.</li><li>Supervise the maintenance and upkeep of all leased buildings, coordinating with the maintenance team, vendors, and facility staff.</li><li>Follow up with sales, maintenance teams, and watchmen to ensure smooth daily operations and timely issue resolution.</li><li>Liaise with Dubai Municipality and other authorities to obtain necessary approvals, renewals, and compliance certifications.</li><li>Prepare and present periodic operational and performance reports to the management.</li><li>Maintain accurate records of leases, renewals, maintenance requests, and tenant communications.</li><li>Manage the addition of new buildings or assets to the company&rsquo;s portfolio, ensuring smooth onboarding, documentation, and readiness for leasing.</li><li>Support the management in budgeting, expense control, and operational planning related to real estate assets.</li><li>Build strong relationships with landlords, tenants, and service providers to ensure satisfaction and retention.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or a related field.</li><li>Minimum 5-10 years of experience in property management or real estate operations, preferably in Dubai.</li><li>Strong organizational, coordination, and reporting skills.</li><li>Good understanding of real estate documentation, sub-leasing processes, and municipal approval requirements.</li><li>Excellent communication and leadership abilities.</li><li>Proficiency in MS Office (Excel, Word, PowerPoint) and property management systems.</li><li>UAE Driving License preferred.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary package.</li><li>Company visa and benefits as per UAE Labour Law.</li><li>Opportunities for professional growth within a well-established and expanding company.</li><li>Exposure to a diverse real estate portfolio across Dubai and Sharjah.</li></ul><p>Job Types: Full-time, Permanent</p>

Asst. Operations Manager (Real Estate)

Qlinks Properties

<p><b>Overview:</b><br/>The Assistant Sales Manager will support the Sales Manager in driving sales operations for the company&rsquo;s real estate and property development projects. This role requires strong organizational skills, market awareness, and the ability to assist in managing the sales team, client relationships, and investor interactions across residential and commercial projects.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in developing and executing sales strategies for residential, commercial, and mixed-use developments.</li><li>Support the Sales Manager in leading, training, and supervising the sales team to meet sales targets.</li><li>Help manage booking procedures, client negotiations, and deal closures.</li><li>Build and maintain relationships with investors, brokers, and real estate agencies.</li><li>Collaborate with the marketing team to align promotional campaigns with sales objectives.</li><li>Monitor and report on sales performance, customer feedback, and market trends.</li><li>Assist in overseeing project-specific pricing, inventory, and payment plans.</li><li>Represent the company at select property expos, investor meetings, and promotional events as needed.</li><li>Ensure accurate documentation of sales, commissions, and client records.</li><li>Coordinate with development and finance teams for project updates and client communications.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s degree in Business, Marketing, Real Estate, or related field (MBA preferred).</li><li>Minimum 3&ndash;5 years of experience in property sales or real estate, with some exposure to team supervision or leadership.</li><li>Demonstrated ability to support sales targets in real estate projects.</li><li>Strong interpersonal, communication, and negotiation skills.</li><li>Knowledge of Lahore and regional property markets is preferred.</li><li>Proficiency in CRM systems and MS Office Suite.</li></ul><p><b>Compensation:</b></p><ul><li>Competitive salary, commission opportunities, and performance-based incentives.</li></ul><p>Job Type: Full-time</p><p>Work Location: In person</p>

Assistant Sales manager

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