community program assistant

Youth Empowered to Prosper

About YEPYouth Empowered to Prosper (YEP) is a community-driven nonprofit dedicated to empowering young people through mentorship, leadership development, and hands-on programming. We are looking for a passionate, energetic, and creative individual to join our team as a Part-Time Program Assistant on an independent contractor basis.Position summaryAs a Program Assistant (1099 Independent Contractor), you will support the day-to-day operations of YEP's programs, engage with youth participants and mentors, assist with events, and help tell our story through social media and creative content. This role is approximately 20 hours per week on average, with flexible scheduling coordinated in advance around program needs.What you'll doProgram support &amp; youth engagement<ul><li>Lead or assist with group sessions at partner schools and virtual workshops</li><li>Recruit and engage youth participants and volunteer mentors</li><li>Support mentor-mentee matching, regular check-ins, and documentation</li><li>Communicate with youth, families, mentors, and community partners via phone, email, text, and in person</li><li>Track attendance, collect program data, and compile feedback</li></ul>Events &amp; in-person activities<ul><li>Plan and coordinate events &mdash; scheduling, supplies, venues, and promotion</li><li>Facilitate in-person events, social gatherings, and special youth activities</li><li>Capture high-quality photos and videos at events and upload to shared cloud folders</li></ul>Communications &amp; social media<ul><li>Create and schedule engaging monthly social media content</li><li>Assist in writing newsletters and producing short-form video content</li><li>Collect and share testimonials, photos, and impact stories</li></ul>Administrative &amp; cross-program support<ul><li>Maintain organized digital and physical records, files, and forms</li><li>Develop learning materials such as worksheets, slides, and handouts</li><li>Support YEP programs including Young Women Who Win (YWWW) and the Teen Leadership Program</li><li>Provide general support to the Program Coordinator</li></ul>What we're looking forRequired skills &amp; experience<ul><li>Comfortable and confident speaking in front of students, groups, or audiences</li><li>Proven ability to engage, manage, and build rapport with tweens and teens (ages 10&ndash;19)</li><li>Experience with photography and/or videography, including basic editing (e.g. CapCut, Adobe Premiere, iMovie, Lightroom, or similar tools)</li><li>Experience using AI tools (e.g. ChatGPT, Claude, Canva AI, or other generative AI platforms) for content creation, productivity, or communications</li><li>Strong written and verbal communication skills</li><li>Highly organized, self-directed, and able to manage your own schedule and deadlines</li><li>Proficient with social media platforms (Instagram, Facebook, TikTok, etc.) and scheduling tools</li><li>Comfortable with Google Workspace (Docs, Sheets, Drive, Forms)</li></ul>Preferred qualifications<ul><li>Background in education, youth development, social work, or a related field</li><li>Experience with nonprofit programs or community organizations</li><li>Bilingual (English/Spanish or English/Creole) is a plus</li><li>Creative mindset with a passion for designing engaging youth activities</li></ul>Important<ul><li>A background screening is required prior to working with youth participants.</li><li>You will maintain confidentiality of all participant, donor, and organizational information.</li></ul>Pay: $20,000.00 per yearApplication Question(s):<ul><li>Years of experience working with youth ages 10-19?</li><li>What settings have you worked with youth?</li><li>Are you available some afternoons, evenings and occasional weekends during the school year with advance notice?</li><li>What word or phrase would you use to describe tweens and teens? </li><li>What AI tools do you use, and how do you use them?</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>West Palm Beach, FL 33409 (Required)</li></ul>Work Location: Hybrid remote in West Palm Beach, FL 33409

Non-Profit Part-time program assistant

CARE/Child Abuse Resource and Education

Job Description: Littleton Program AssistantOrganization OverviewC.A.R.E./The John 3:16 Center is driven by our Christian faith to address the impact of poverty and trauma on families with children in Halifax, Warren, and Northampton counties. We fulfill our mission through education, empowerment, advocacy, and community collaboration.Location &amp; ScheduleFull-time, hourly position School Year: Monday&ndash;Thursday (10:00 AM&ndash;6:00 PM), Friday (9:00 AM&ndash;5:00 PM) Summer: Monday&ndash;Friday (9:00 AM&ndash;5:00 PM) Occasional Saturdays for community eventsPosition SummaryThe Littleton Program Assistant supports the Site Coordinator in delivering high-quality programming and daily operations at the Littleton Center. This role includes leading after-school programming, supporting youth development, supervising summer camp staff, and assisting with community outreach and center operations.The Program Assistant serves as a mentor to youth, fostering a safe, structured, and engaging environment while ensuring programming aligns with the Center&rsquo;s mission and values.Key ResponsibilitiesYouth Programming &amp; Engagement - Plan and lead after-school enrichment activities, including homework support and educational programming - Develop age-appropriate curriculum and activities in advance - Lead non-denominational devotional activities - Engage youth through structured play, educational games, and outdoor activities - Maintain a safe, inclusive, and structured environment - Monitor behavior and apply appropriate discipline techniquesSummer Camp Leadership (Camp J316) - Assist in planning and implementing a 6-week themed summer camp curriculum - Supervise and support camp counselors to ensure effective program delivery for up to 25 campers 6-7 weeks of the summer - Ensure proper check-in/check-out procedures - Maintain active supervision throughout all activities - Enforce policies using positive behavior management strategiesProgram Operations &amp; Communication - Plan, coordinate, and prepare (as necessary) daily meals and snacks - Maintain accurate attendance and program records- Document and report incidents, injuries, or concerns promptly - Communicate regularly with parents via email, meetings, and verbal updates - Coordinate and support volunteers in a team-oriented environment - Assist with data entry, reporting, and documentationCenter &amp; Community Support - Assist with food pantry operations and donation distribution - Receive, organize, and store donated items according to procedures - Support seasonal and special programs (e.g., Christmas Outreach, Harvest of Blessings) - Help plan and set up community events and meetings - Assist in maintaining facility cleanliness, organization, and upkeep - Greet visitors, answer phones, and assist clients with intake processesAdministrative &amp; Team Support - Assist with reports, data tracking, and documentation - Support volunteer onboarding and engagement - Follow all organizational policies and procedures, including financial protocols - Communicate incidents or challenges in a timely and professional manner - Participate in cross-training to support overall Center operations - Perform other duties as assignedQualificationsRequired - Minimum age of 18 - High school diploma or equivalent - At least one year of experience working with children - Strong organizational, communication, and interpersonal skills - Ability to engage youth across multiple age groups - Ability to lead and support volunteers and staff - Willingness to prepare and share Christian-based devotional content - Basic computer proficiency (e.g., Office 365) - Ability to handle cash transactions accurately - Successful completion of background check and drug screeningPreferred - Associate degree or higher in education, human services, or related field - Experience in youth programming, camps, or curriculum developmentTraining RequirementsDarkness to Light: Preventing Child Sexual Abuse CPR/First Aid Certification Ongoing professional development opportunitiesPhysical RequirementsAbility to lift and move up to 50 pounds Capability to perform physically active tasks Ability to stand, walk, and actively engage with youth for extended periodsCommunication ExpectationsRespond to calls and emails from leadership during work hours Communicate professionally with staff, volunteers, donors, and clients Communicate with the Operations Director promptly regarding absences or schedule changesCompensation and Benefits$14&ndash;$16 per hour, based on experienceHealth insurance, 80% covered by employerLife insurancePaid established holidays and PTORetirement plan Professional DevelopmentPay: $14.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Littleton Program Assistant

Oregon State University

Education Program Assistant 2

LaGuardia Community College

<div><ul><li>welcome and yield campaigns that increase conversion from admission to enrollment</li><li>
Create onboarding communications that support student transition and early engagement</li></ul> 
QUALIFICATIONS
Bachelor&rsquo;s Degree and eight years&rsquo; related experience required.
PREFERRED QUALIFICATIONS<ul><li>
Bachelor&rsquo;s degree in Marketing, Business Administration, Communications, Higher Education Administration, or related field and minimum eight years of professional experience.</li><li>
Demonstrated success managing enrollment communications or marketing campaigns with measurable enrollment outcomes</li><li>
Expert knowledge of digital marketing platforms, marketing analytics, and CRM systems</li><li>
Strong project management skills with ability to manage multiple complex initiatives simultaneously</li><li>
Excellent written and verbal communication skills, with ability to craft compelling messages for highly segmented and diverse audiences</li><li>
Demonstrated commitment to inclusive excellence in marketing practices</li><li>
Data-driven decision-making approach with strong analytical capabilities</li><li>
Strong managerial experience in a educational setting</li><li>
Experience in community college or urban public higher education settings</li><li>
Knowledge of Higher Education student information systems (Peoplesoft a plus)</li><li>
Knowledge of SLATE CRM</li><li>
Experience marketing to adult learners and diverse, first-generation college student populations</li><li>
Experience leveraging AI tools and emerging technologies in enrollment marketing contexts</li></ul> 
CUNY TITLE OVERVIEW
Directs a College Enrollment Management function. 
 
&ndash; Designs, implements and executes an enrollment management plan through research and analysis of enrollment issues, trends, and models; provides leadership in advancing the College&rsquo;s enrollment goals 
 
&ndash; Develops strategic plans, establishes methods to implement initiatives, measures outcomes and monitors progress to achieve enrollment targets 
 
&ndash; Partners with appropriate College units to apply coordinated enrollment and retention plans which provide services to students and applicants in an efficient and effective manner 
 
&ndash; Administers data analyses and reports development related to critical enrollment issues; presents results to facilitate executive decision making 
 
&ndash; Oversees department budget and advises on allocation of College funds regarding enrollment efforts across other units 
 
&ndash; Manages professional and clerical staff 
 
&ndash; Performs related duties as assigned. 
 
Job Title Name: Enrollment Director
CUNY TITLE
Higher Education Officer
FLSA
Exempt
COMPENSATION AND BENEFITS
$91,878 &ndash; $136,546
Salary commensurate with education and experience. 
 
CUNY&rsquo;s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select &ldquo;Apply Now&rdquo; and provide the requested information. 
 
Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information).
CLOSING DATE
May 3rd, 2026</div>
 <div><div><div>Enrollment Data Analyst (Enrollment Coordinator) &ndash; Office of the Vice President
</div></div><div><div>Job ID 31943
Location LaGuardia Community College
Full/Part Time Full-Time
Regular/Temporary Regular</div></div><div><div><div><div><div><h4 class="jobSectionHeader"> 
</h4></div></div><div><div><div>POSITION DETAILS
Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia&rsquo;s degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.
Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility &ndash; moving low-income students into the middle class and beyond &ndash; in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more.
Under the direction of the Manager for Enrollment Research, the Enrollment Data Analyst will supporting strategic, data-informed enrollment planning through reporting, research and system analytics. Enrollment Data Analyst will work in close partnership with the Manager for Enrollment Research and senior enrollment team to translate student data into actionable insights that inform recruitment, access, persistence, and institutional decision-making.
Reporting directly to the Manager for Enrollment Research, the Enrollment Data Analyst is responsible for:<ul><li>
Manages student database and reviews information regarding enrollment, retention, financial aid, and registration data to identify trends, and resolves issues related to student records and transactions;</li><li>
Reviews data from systems including CUNYfirst, EAB Navigate, Slate CRM, and other prospective student data systems;</li><li>
Ensure data quality and integrity by coordinating the implementation of validation processes and addressing inconsistencies or discrepancies;</li><li>
Provides general information on programs, services, requirements, and standards in collaboration with various offices across the college, and conducts follow up as needed;</li><li>
Maintains online workshops, orientation, and/or tutorials using learning management systems and/or online learning platforms with the goal of advancing information and enrollment data literacy;</li><li>
Collaborate with Admissions, Registrar, Financial Aid, Enrollment Services, Institutional Research, and Academic Affairs to align reporting efforts and promote data-informed strategies;</li><li>
Assists in the preparation of presentations, reports, and briefing materials;</li><li>
Coordinates the preparation of institutional, state, and federal compliance reports, including submissions to CUNY Central;</li><li>
Stay current with emerging enrollment trends, technology tools, and policy shifts to inform ongoing strategy;</li><li>
Contribute to the development and enhancement of data governance standards and best practices;</li><li>
Perform other related duties as assigned.</li></ul> 
QUALIFICATIONS
Bachelor&rsquo;s Degree required.
PREFERRED QUALIFICATIONS<ul><li>
Advanced proficiency with Excel, Power Bl, Tableau, and SOL.</li><li>
Experience with CUNYfirst, EAB Navigate, Slate CRM, or Qless.</li><li>
Strong analytical and communication skills.</li><li>
Knowledge of higher education enrollment and retention strategies.</li><li>
Demonstrated ability to work collaboratively across departments.</li></ul> 
CUNY TITLE OVERVIEW
Supports student enrollment activities and processing. 
 
&ndash; Provides direct student services and works collaboratively with other units to support registration, payment, and related activities 
 
&ndash; Conducts workshops on enrollment management services and processes 
 
&ndash; Counsels students, staff and faculty on academic registration, admissions, testing, and related processing 
 
&ndash; Manages student information databases and resolves issues with student records and transactions 
 
&ndash; Ensures compliance with college, Federal, and New York State regulations and policies 
 
&ndash; Creates and updates content for web pages, bulletins, and other media to ensure effective communications to students and campus community 
 
&ndash; May supervise clerical and/or part-time staff and coordinate work schedules 
 
&ndash; Performs related duties as assigned.
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$48,647 &ndash; $84,815
Salary commensurate with education and experience. 
 
CUNY&rsquo;s benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select &ldquo;Apply Now&rdquo; and provide the requested information. 
 
Candidates should provide a resume and cover letter.
CLOSING DATE
April 30th, 2026
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.</div></div></div></div></div></div></div>

Enrollment Data Analyst (Enrollment Coordinator) – Office of the Vice President

City of Reno, NV

<div><div><div><h2 class="jobSectionHeader">Description</h2></div> 
<div> 
 
<div> 
Under general supervision, performs a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program area; assumes on-going programmatic responsibilities specific to area of assignment; researches and recommends new service delivery methods, policies, and procedures; coordinates assigned programs, projects, and services with other City departments, divisions, and outside agencies; and provides specialized departmental or program information and assistance to City staff and the general public.</div></div> 

<div><h2 class="jobSectionHeader">Examples of Essential Functions</h2></div>
<div>The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 
 
Perform a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned. 
 
Serve as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; screen office calls, visitors, and mail; provide information and assistance including responding to requests for information and assistance; assist the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; research information related to City regulations and departmental policies; explain, justify, and defend programs, policies, and activities. 
 
Conduct a variety of studies and research for assigned area; collect, compile, and review information from various sources on a variety of specialized topics related to program area of assignment; participate in the preparation of reports that present data, identify alternatives, and make and justify recommendations. 
 
Perform a variety of special projects and assignments in assigned area including the implementation and coordination of assigned program and project components; assist with the development of policies and procedures; implement and monitor program activities. 
 
Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports; provide information and forms to the public; collect and process appropriate information. 
 
Assist in coordinating and monitoring the assigned budget and contracts; compile annual budget requests; prepare revenue projections; recommend expenditure requests for designated accounts; monitor approved budget accounts; process progress payments and monitor contractual expenses 
 
Process invoices, contracts, work orders, change orders, purchase order numbers, check requests, and requisitions for assigned area; coordinate the resolution of contract and invoice issues with accounts payable and contracts functions; ensure vendor invoices and change order files are accurate and up-to-date including having correct account codes and appropriate approvals; ensure new vendors have completed required new vendor information form. 
 
Type and proofread a wide variety of reports, letters, memoranda, correspondence, contracts, agreements, Requests for Proposals, agenda items, statistical charts, and other documents and material; type from rough draft, verbal instruction, or transcribing machine; independently compose documents related to assigned area of responsibility. 
 
Maintain calendar of activities, meetings, and various events for assigned projects, programs, and staff; coordinate activities with other City departments, the public and outside agencies. 
 
Arrange and coordinate meetings, workshops, and training sessions for various groups and committees; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes. 
 
Establish and maintain various filing systems, schedules and records; file correspondence, reports, bulletins and cards; log reports, applications, and/or telephone calls; maintain records related to specific area of assignment. 
 
Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintain a variety of accounting records, logs, and files; verify, balance, and adjust accounting records. 
 
Recommend improvements in work flow, procedure and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required. 
 
Ensure that all required supplies are available as needed and that the facility and equipment are in proper working order. 
 
Operate a variety of office equipment including copiers, facsimile machine and computer; utilize various computer applications and software packages; enter data, maintain and generate reports from a database or network system; input, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing, desktop publishing, and other computer applications; organize and maintain disk storage and filing. 
 
As assigned, arrange and coordinate meetings; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes. 
 
May lead, oversee, and review the work of lower level clerical staff; review work for accuracy and completeness. 
 
Perform related duties as required.</div>
<div><h2 class="jobSectionHeader">Minimum Qualifications</h2></div>
<div>The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:
Operational characteristics, services, and activities of assigned functions, programs, and operational area.
Basic technical knowledge of business/industry principles and practices related to the area of responsibility.
Methods and techniques of used in the performance of duties and responsibilities specific to the area of assignment.
Basic principles and practices of program administration.
Office procedures, methods, and equipment including computers.
Computer applications such as word processing, spreadsheets, and statistical databases.
Principles and procedures of record keeping.
Principles and practices used in establishing and maintaining files and information retrieval systems.
Principles of business letter writing and basic report preparation.
Customer service techniques, practices, and principles.
Methods and techniques of proper phone etiquette.
Mathematical principles.
Basic accounting and bookkeeping principles and practices.
Basic principles and practices of budget preparation and administration.
English usage, spelling, grammar and punctuation.
Pertinent federal, state and local laws, codes, and regulations.
Ability to:
Perform a full range of advanced clerical and routine technical, administrative, and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative.
Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
Understand, interpret, and apply general and specific administrative and departmental policies and procedures.
Research, compile, and interpret a variety of information and make appropriate recommendations.
Participate in the preparation of a variety of administrative and financial reports.
Independently prepare correspondence and memoranda.
Implement and maintain filing systems.
Type and enter data at a speed necessary for successful job performance.
Exercise good judgment in maintaining information, records, and reports.
Operate and use modern office equipment including computers and supporting word processing and spreadsheet applications.
Work independently in the absence of supervision.
Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
Plan and organize work to meet changing priorities and deadlines.
Work cooperatively with other departments, City officials, and outside agencies.
Respond tactfully, clearly, concisely, and appropriately to inquiries related to area of responsibility.
Work in a team based environment to achieve common goals.
Coordinate multiple projects and complex tasks simultaneously.
Meet the physical requirements to safely and effectively perform the assigned duties.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines -Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to completion of the twelfth grade supplemented by specialized office support training. Additional specialized or college level course work in business administration or a related field is desirable.
Experience:
Three years of increasingly responsible clerical, programmatic, and administrative support experience including some experience directly related to the assigned area.
OR
Two years of experience as an Office Assistant II with the City of Reno in a programmatic area that is substantially similar to the program being recruited for.
License or Certificate:
Some positions may require possession of an appropriate, valid driver's license issued.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>PHYSICAL DEMANDS AND WORKING ENVIRONMENT 
 
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 
 
Environment: Work is performed primarily in a standard office. 
Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.</div></div></div>
 <div></div><div><div><div>Please use this Health and Welfare Benefit Link to learn more about the City of Reno's great employee benefit plans and wellness programs.</div></div></div>

Program Assistant - Housing and Neighborhood Development - Grant Funded

City Of Minneapolis

<div><div><div><h2 class="jobSectionHeader">Position Description</h2></div>
<div><div>The City of Minneapolis Elections &amp; Voter Services is a division of the Office of the City Clerk whose purpose is to support access to local government. We administer local, state, and federal elections for Minneapolis voters. 
 
In a supervisory capacity, participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation. 
 
We are hiring for Satellite Early Vote Center Supervisor (5 positions) 
 
The City Clerk's office is looking to fill five (5) temporary Satellite Early Vote Center Supervisor (Program Assistant) positions to oversee operations of absentee voting, specifically the oversight of absentee voting support staff and supervision of additional Early Vote Centers for the November 3, 2026, General Election. 
 
Desirable candidates will have prior experience in: Elections; absentee voting; training, supervision, and management. 
 
These are full-time (30-50+ hours per week), temporary positions scheduled for June 15, 2026 &ndash; December 4, 2026, covering the following scheduled elections:</div><div><ul><li>
August 11, 2026, State Primary Election</li><li>
November 3, 2026, General Election</li></ul> 

Note: Anticipated starting salary range: $32.517 - $36.028/hr, depending on qualifications.</div> 
Hours may fluctuate based on operational needs. Will involve evening and weekend hours, as needed, especially in the final weeks leading up to each Election Day. 
 
Work Location: This position will work onsite at Minneapolis Elections &amp; Voter Services (980 E Hennepin Ave, Minneapolis, MN 55414) and at other training and voting locations within Minneapolis. 
 
The City of Minneapolis does not sponsor applicants for work visas.</div>
<div><h2 class="jobSectionHeader">Job Duties and Responsibilities</h2></div>
<div><div><ul><li>Assist with the development, supervision, and implementation of the absentee voting program with a focus on Early Vote Centers</li><li>
Assist with the resolution of problems that develop in relation to the activities of the program and direct/resolve complaints as necessary.</li><li>
Prepare materials and make presentations for the program assigned and assist in a variety of presentations to increase awareness, and provide information about services, facilities, programs, or legal requirements.</li><li>
Assist in hiring, scheduling, training, and mentoring of seasonal election support staff.</li><li>
Assist with routine administrative detail in the absence of the program manager.</li><li>
Administer advanced operations related to absentee voting using the Statewide Voter Registration System online database.</li><li>
Manage inventory including absentee voting supplies, materials, and ballots.</li><li>
Oversee the production and distribution of applicable forms and supplies.</li><li>
Perform a wide range of clerical duties related to election operations which may include but are not limited to: election judge training activities; support roles in the election warehouse; and support roles for any other elections-related activities.</li><li>
Perform research, evaluation, and analysis.</li></ul></div> 

Working Conditions: Normal office setting with occasional field work; may involve assignments and travel to and from various Minneapolis Election sites such as additional early vote centers and health care facilities, including outdoor and/or warehouse-related activities. 
 
Pursuant to Minnesota Statute &sect;204C.06, Subd. 8, news media are granted access to polling places, and as part of the normal duties of this position, individuals may be recorded or appear in the background of media interviews or footage while performing their work; this is an inherent requirement of the position.</div>
<div><h2 class="jobSectionHeader">Required Qualifications</h2></div>
<div>Minimum Education: High school diploma or equivalent<div><ul><li>
Eligible to vote in MN:</li><li>
Must be at least 18 years of age;</li><li>
Able to read, write, and speak English;</li><li>
Cannot be a candidate, or the spouse, parent, stepparent, child, stepchild, sibling or step- sibling of a candidate on the ballot;</li><li>
Cannot be domiciled, either permanently or temporarily, with any candidate on the ballot and;</li><li>
Cannot be a candidate in the election.</li></ul> 

Licenses/Certifications: Election Judge Training provided. 
 
Desired Qualifications:</div><ul><li>
Proficiency in Hmong, Somali, Spanish, or Oromo highly desirable to assist voters in translating elections materials.<ul><li>
Candidates selected for positions that make use of additional language skills may have the opportunity to pass a proficiency test to receive additional language pay.</li></ul></li><li>
Experience working in elections.</li><li>
Experience working in customer service roles.</li><li>
Experience working in supervisory roles</li></ul> 

Selection Process 
The selection process will consist of one or more of the following steps: a rating of relevant education and experience 100%. It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score 70% on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process. 
 
Background Check 
The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. 
 
Union Representation 
This position is not represented by a bargaining unit. See the Civil Service Rules for terms and conditions of employment. 
 
Interview Selection 
The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate&rsquo;s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.</div> 

<div><h2 class="jobSectionHeader">Knowledge, Skills and Abilities</h2></div>
<div><div><ul><li>Considerable knowledge of elections, including absentee voting, procedures, and election law.</li><li>
Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.</li><li>
Considerable knowledge of the techniques of gathering, compiling and analyzing data.</li><li>
Considerable knowledge of departmental or division policies and procedures.</li><li>
Good working knowledge of computer operations and programs.</li><li>
Good oral and written communication skills.</li><li>
Good keyboarding skills.</li><li>
Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.</li><li>
Ability to organize, prioritize and supervise the work of subordinates.</li><li>
Requires strong supervisory skills.</li><li>
Good knowledge of modern record keeping and database practices, including complex filing operations.</li><li>
Good negotiating and conflict management skills</li><li>
Ability to work under pressure, manage emergencies, and meet rigid deadlines</li><li>
Strong attention to detail.</li><li>
Ability to interact in a fair and impartial manner and establish and maintain effective working relationships with other staff members, department management, local election officials, and the general public.</li><li>
Ability to handle confidential information in accordance with applicable laws and policies.</li><li>
Ability to manage time effectively and be flexible.</li><li>
Ability to plan and organize projects of modest complexity.</li><li>
Ability to create a supportive working environment and a strong cooperative team.</li><li>
Ability to maintain good working relationships across diverseteams.</li></ul></div></div>
</div><div></div><div><div>As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose&mdash;serving the residents, businesses and visitors of Minneapolis. 

The City of Minneapolis is proud to be an Equal Employment Opportunity employer.</div></div></div>
 <div></div><div><div><div>Benefits Summary 
Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page. 
 
Insurance 
Health insurance 
Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica. 
 
Dental insurance 
The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees. 
 
Life insurance 
The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance. 
 
Paid time off 
Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements. 
 
Paid parental leave 
City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child. 
 
Retirement 
City employees earn a pension and may choose to participate in additional retirement savings programs.<ul><li>Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.</li><li>Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).</li></ul>Transportation 
Eligible City employees may choose to participate in the following transportation programs:<ul><li>Metropass: The Metropass program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.</li><li>Parking or Van Pool: The City of Minneapolis Transportation Benefits Plan gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.</li></ul> 
Learning and development 
To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine&rsquo;s, and St. Mary's University of Minnesota are available to City employees. 
 
Other perks 
Employees can also take advantage of flexible spending accounts, the Emotional Wellbeing Solutions, health club discounts and more.</div></div></div>

Satellite Early Vote Center Supervisor (Program Assistant)

City of Reno

JOB
 Under general supervision, performs a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program area; assumes on-going programmatic responsibilities specific to area of assignment; researches and recommends new service delivery methods, policies, and procedures; coordinates assigned programs, projects, and services with other City departments, divisions, and outside agencies; and provides specialized departmental or program information and assistance to City staff and the general public.
 
EXAMPLE OF DUTIES
 The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.Perform a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.Serve as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; screen office calls, visitors, and mail; provide information and assistance including responding to requests for information and assistance; assist the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; research information related to City regulations and departmental policies; explain, justify, and defend programs, policies, and activities.Conduct a variety of studies and research for assigned area; collect, compile, and review information from various sources on a variety of specialized topics related to program area of assignment; participate in the preparation of reports that present data, identify alternatives, and make and justify recommendations.Perform a variety of special projects and assignments in assigned area including the implementation and coordination of assigned program and project components; assist with the development of policies and procedures; implement and monitor program activities.Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports; provide information and forms to the public; collect and process appropriate information.Assist in coordinating and monitoring the assigned budget and contracts; compile annual budget requests; prepare revenue projections; recommend expenditure requests for designated accounts; monitor approved budget accounts; process progress payments and monitor contractual expensesProcess invoices, contracts, work orders, change orders, purchase order numbers, check requests, and requisitions for assigned area; coordinate the resolution of contract and invoice issues with accounts payable and contracts functions; ensure vendor invoices and change order files are accurate and up-to-date including having correct account codes and appropriate approvals; ensure new vendors have completed required new vendor information form.Type and proofread a wide variety of reports, letters, memoranda, correspondence, contracts, agreements, Requests for Proposals, agenda items, statistical charts, and other documents and material; type from rough draft, verbal instruction, or transcribing machine; independently compose documents related to assigned area of responsibility.Maintain calendar of activities, meetings, and various events for assigned projects, programs, and staff; coordinate activities with other City departments, the public and outside agencies.Arrange and coordinate meetings, workshops, and training sessions for various groups and committees; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes.Establish and maintain various filing systems, schedules and records; file correspondence, reports, bulletins and cards; log reports, applications, and/or telephone calls; maintain records related to specific area of assignment.Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintain a variety of accounting records, logs, and files; verify, balance, and adjust accounting records.Recommend improvements in work flow, procedure and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required.Ensure that all required supplies are available as needed and that the facility and equipment are in proper working order.Operate a variety of office equipment including copiers, facsimile machine and computer; utilize various computer applications and software packages; enter data, maintain and generate reports from a database or network system; input, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing, desktop publishing, and other computer applications; organize and maintain disk storage and filing.As assigned, arrange and coordinate meetings; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes.May lead, oversee, and review the work of lower level clerical staff; review work for accuracy and completeness.Perform related duties as required.
 
SUPPLEMENTAL INFORMATION
 PHYSICAL DEMANDS AND WORKING ENVIRONMENTThe conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.Environment: Work is performed primarily in a standard office.Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

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