company secretary

Oaktree Capital Management

<div><div>Our company</div><div><br>
Oaktree is a leader among global investment managers specializing in alternative investments, with more than $220 billion in assets under management. The firm emphasizes an opportunistic, value-oriented, and risk-controlled approach to investments in credit, equity, and real estate. The firm has more than 1,400 employees and offices in more than 25 cities worldwide.</div><div></div><div>
We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.</div><div></div><div>
For additional information please visit our website at <div>www.oaktreecapital.com</div></div><div></div><div>
Scope and Responsibilities:</div><div></div><div>
Based in India, the role requires a highly organized, detail-oriented and process-driven professional to provide support to the Luxembourg Legal team in connection with the approval of annual accounts for Luxembourg companies. This position involves close coordination with internal and external stakeholders and ownership of end-to-end documentation and process tracking.</div><div></div><div>
Key responsibilities include:</div><ul><li>
Preparing and generating all documentation required for the approval of annual accounts (including board minutes, powers of attorney, and shareholder resolutions) using Oaktree&rsquo;s IT solution;</li><li>
Developing strong expertise in Docify and taking ownership of templates related to annual accounts, including maintaining and updating templates as required;</li><li>
Liaising with internal managers and external directors to coordinate and schedule board meetings for the approval of annual accounts, and guiding managers through the accounts and proposed allocation of results;</li><li>
Managing the collection of signatures on powers of attorney in advance of board meetings, as well as on board minutes following meeting completion;</li><li>
Coordinating closely with the Finance team to ensure accurate allocation of results within legal documentation;</li><li>
Liaising with external parties to obtain shareholder signatures on resolutions related to the approval of annual accounts;</li><li>
Maintaining shared mailboxes and managing multiple trackers to ensure timely progress and accurate recordkeeping;</li><li>
Monitoring progress and providing regular updates to various investment strategies and management through the preparation of reports;</li><li>
Working closely with the Administrative Assistant to ensure the electronic filing and proper archiving of all documentation related to the approval of accounts;</li><li>
Assisting with the filing of annual accounts on the Luxembourg Business and Commerce Register platform;</li><li>
Assisting with additional legal or operational projects as required.</li></ul><div></div><div>
Experience required:</div><div></div><ul><li>
At least 4-5 years in a corporate secretarial/paralegal function (experience with Luxembourg corporate structure is a strong asset);</li><li>
Experience in managing a large number of requests and demonstrating an exceptional focus on prioritizing tasks and meeting deadlines; and</li><li>
Strong organizational skills and good knowledge of the Microsoft Office pack, Adobe, etc.</li></ul><div></div><div>
Personal attributes:</div><ul><li>
Excellent interpersonal, verbal and written communication skills;</li><li>
Self-starter with commercial sensibility and a proven ability to take initiative and solve problems as they arise;</li><li>
Demonstrates clear ownership of tasks through to completion;</li><li>
Hard-working with strong dedication to the position, the team, and Oaktree;</li><li>
Ability to build good working relationships and gain confidence of others;</li><li>
Team-oriented with strong integrity and professionalism; and</li><li>
Willingness to listen to feedback, collaborate to solve challenges raised and work to implement sustainable improvements.</li></ul><div></div><div>
Education:</div><ul><li>
Qualified CS and bachelor&rsquo;s degree.</li><li>
Fluency in English; proficiency in French or German is considered an asset.</li></ul><div></div><div>
Equal Opportunity Employment Policy</div><div></div><div>
Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.</div><div></div><div>
For positions based in Los Angeles</div><div></div><div>
For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.</div></div>

Company Secretary, Associate

Bostani

<p><br /><strong>Job Title:</strong> Secretary of the Council<br /><br /><strong>Location:</strong> Ad Dammam, Saudi Arabia<br /><br /><strong>Employment Type:</strong> Full-time<br /><br /><br /><br /><strong>About Bostani</strong><br /><br />Bostani is a premier provider of luxury chocolates, gourmet delicacies, and exquisite corporate gifts. We specialise in creating memorable experiences through our semi-custom and fully bespoke offerings, including elegant gift boxes and event accessories. From weddings and anniversaries to corporate functions, we provide everything needed to ensure any event is a remarkable success. At Bostani, we are dedicated to craftsmanship, quality, and the art of sophisticated gifting.<br /><br /><br /><br /><strong>Job Overview</strong><br /><br />We are seeking a highly experienced and meticulous <strong>Secretary of the Council</strong> to join our executive team in Ad Dammam. This is a critical strategic role responsible for managing all corporate governance and secretarial functions for the company's governing council. The ideal candidate will possess exceptional expertise in corporate law and governance, with a proven track record of <strong>preparing companies for an Initial Public Offering (IPO)</strong>. You will be instrumental in guiding Bostani through the complex regulatory and administrative processes required to become a publicly listed company, ensuring the highest standards of compliance and corporate conduct are met.<br /><br /><br /><br /><strong>Responsibilities</strong><br /><br />• Lead and manage all administrative and procedural aspects of the company's IPO readiness programme.<br /><br />• Act as the primary point of contact for the council, providing comprehensive support and expert advice on all governance matters.<br /><br />• Organise, prepare agendas for, and take minutes of all council and committee meetings, ensuring all action points are followed up.<br /><br />• Coordinate with legal advisors, underwriters, regulatory bodies, and other external stakeholders throughout the IPO process.<br /><br />• Manage the corporate due diligence process, ensuring all documentation is accurate, complete, and readily available.<br /><br />• Develop and implement a robust corporate governance framework that aligns with the requirements for a publicly listed entity in Saudi Arabia.<br /><br />• Ensure the company's full compliance with the Saudi Arabian Companies Law, Capital Market Authority (CMA) regulations, and other relevant legal and statutory requirements.<br /><br />• Maintain all statutory books, including registers of members, directors, and secretaries.<br /><br /><br /><br /><strong>Qualifications</strong><br /><br />• Proven experience in a senior corporate secretarial or governance role, such as Company Secretary or Secretary to the Board.<br /><br />• <strong>Essential:</strong> Demonstrable, hands-on experience of successfully guiding at least one company through the entire IPO process.<br /><br />• In-depth knowledge of corporate law, compliance, and best practices in corporate governance, preferably within Saudi Arabia.<br /><br />• Familiarity with the rules and regulations of the Capital Market Authority (CMA) is highly desirable.<br /><br />• Exceptional organisational, project management, and problem-solving skills.<br /><br />• Meticulous attention to detail and a commitment to accuracy.<br /><br />• Outstanding written and verbal communication skills, with the ability to liaise effectively with senior executives and external advisors.<br /><br />• A high degree of integrity, professionalism, and the ability to handle confidential information with discretion.<br /><br />• A degree in Law, Business Administration, or a related discipline. Professional qualifications (such as ICSA/CGI) would be a significant advantage.<br /><br /> </p>

Council Secretary | IPO Preparation

nineDots.io

<div>
 <p>
  <strong>
   Board Secretary
  </strong>
 </p>
 <p>
  Bahrain - Executive Office - Board-Level Exposure
 </p>
 <p>
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 <p>
  Join a scaling fintech operating across the GCC, where governance, execution discipline, and leadership alignment are becoming critical to the next phase of growth.
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 <p>
  <br/>
 </p>
 <p>
  This is not a traditional company secretary role. This is a high-trust, high-authority position at the centre of the business, ensuring that board decisions translate into execution across technology, product, finance, and growth.
 </p>
 <p>
 </p>
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 </p>
 <p>
  <strong>
   The Role:
  </strong>
 </p>
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  As Executive Governance &amp; Strategy Officer, you will act as the connective tissue between the Board, the CEO, and the C-suite.
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 </p>
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  <br/>
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  You will own follow-up, accountability, and structure across executive decisions. Every board resolution, CEO directive, and strategic initiative will pass through your oversight to ensure clarity, tracking, and delivery.
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  This role requires executive presence, maturity, and confidence. You will challenge, escalate, and enforce accountability when needed.
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 <p>
  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Be Doing:
  </strong>
 </p>
 <ul>
  <li>
   Owning and maintaining the Master Resolution Log across Board and executive meetings.
  </li>
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   Tracking every action item, commitment, and deadline agreed at leadership level.
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   Proactively following up with C-level executives to ensure delivery.
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   Escalating delays, risks, and governance gaps to senior leadership.
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   Developing and maintaining an Executive Scorecard tracking KPIs across Tech, Product, Finance, and Growth.
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   Monitoring implementation of strategic initiatives across departments.
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   Preparing board-ready briefings, executive summaries, and high-level presentations.
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   Supporting special projects such as license applications, fundraising preparation, or geographic expansion.
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   Maintaining governance calendars, documentation standards, and approval workflows.
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   Acting as a central communication hub across executive leadership levels.
  </li>
 </ul>
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 </p>
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  <br/>
 </p>
 <p>
  <strong>
   What You&rsquo;ll Need to Succeed:
  </strong>
 </p>
 <ul>
  <li>
   Around 7+ years&rsquo; experience in executive coordination, governance, strategy, or similar leadership-facing roles.
  </li>
  <li>
   Strong executive presence and the confidence to operate at Board level.
  </li>
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   Structured, disciplined mindset with high attention to documentation and accountability.
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   Proven ability to drive follow-up and enforce deadlines across senior stakeholders.
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   Experience in fintech, financial services, or regulated environments is advantageous.
  </li>
  <li>
   MBA or relevant postgraduate qualification preferred.
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  <li>
   Based in Bahrain.
  </li>
 </ul>
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 </p>
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 </p>
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  This role suits someone who thrives on structure, visibility, and impact. Someone comfortable operating behind the scenes while influencing at the highest level.
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 </p>
 <p>
  <br/>
 </p>
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  <strong>
   What&rsquo;s in It for You:
  </strong>
 </p>
 <ul>
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   Direct exposure to the CEO and Board.
  </li>
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   A central, high-trust role in a scaling fintech.
  </li>
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   Real authority to drive execution discipline across the business.
  </li>
  <li>
   Competitive senior package.
  </li>
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   The opportunity to shape governance and performance infrastructure at scale.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
 </p>
 <p>
  <strong>
   Next Steps:
  </strong>
 </p>
 <p>
  If you&rsquo;re operating at senior governance or strategy level and want a role with real visibility and influence, send your CV or reach out confidentially to learn more.
 </p>
 <p>
 </p>
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  <br/>
 </p>
 <p>
  nineDots is Bahrain's only specialist technology &amp; outsourcing recruitment agency advertising this role on behalf of our client.
 </p>
</div>


Board Secretary

Bausch + Lomb

<div>
 <p>
  <strong>
   Bausch + Lomb
  </strong>
  is a leading global eye health organization dedicated to protecting and enhancing the gift of sight for millions of people worldwide. With a comprehensive portfolio of over 400 products, including contact lenses, lens care products, eye care products, and ophthalmic surgical devices, we have a significant global presence. Founded in 1853, we have over 12,000 employees and operate in nearly 100 countries.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Objectives / Purpose of the Job:
  </strong>
 </p>
 <p>
  Ensure that the company's administrative function and project management furthers the goals of the organization. Responsible for overseeing the daily operations of an office and its various departments. Organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. Responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Oversee and support all administrative duties to ensure smooth day-to-day office operations.
  </li>
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   Maintain office efficiency by organizing procedures, managing filing systems, and overseeing supplies, equipment, and common areas.
  </li>
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   Purchase office supplies and equipment, maintaining proper stock levels.
  </li>
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   Supervise general office functions and report regularly to management.
  </li>
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   Provide progress updates to senior management and collaborate on improving office operations.
  </li>
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   Deliver administrative support including calendar management, meeting scheduling, research, and internal reporting.
  </li>
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   Coordinate domestic and international travel arrangements (flights, hotels, car rentals) for employees and leadership.
  </li>
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   Provide comprehensive administrative support across departments.
  </li>
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   Follow up on administrative invoice payments for accurate financial reporting.
  </li>
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   Track employee movements, including vacation schedules, ADM requests, and social security updates.
  </li>
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   Ensure timely processing and follow-up on administrative purchase orders.
  </li>
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   Collaborate with the HR team on employee onboarding, offboarding, and HR-related administrative tasks.
  </li>
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   Organize events across the Middle East, including hotel bookings and visa processing.
  </li>
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   Plan detailed travel logistics for senior leadership, including itineraries, transport, and meeting materials.
  </li>
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   Manage contract approvals and signatures using the Evisort platform.
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   Prepare monthly administrative provisions with full justification of related expenses.
  </li>
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   Support general office needs such as supplies, event planning, meeting coordination, shipping, and mail handling.
  </li>
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   Ensure a safe, clean, and compliant working environment.
  </li>
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   Review and compare legal agreements (e.g. vendor, distributor, confidentiality) when signed by external parties.
  </li>
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   Ensure timely execution of approvals and signatures for Saudi Arabia entity signatories.
  </li>
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   Act as Company Secretary for the Bausch + Lomb Regional Headquarters.
  </li>
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   Maintain custody and availability of all original and copy legal and contractual documents.
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   Assist with Evisort preparation and approvals for the Saudi Arabia team.
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   Lead and track contract approval workflows for Saudi Arabia.
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   Maintain and update distributor lists and coordinate with Quality on distributor qualifications.
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   Validate and proofread contract content to ensure compliance with internal SOPs.
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   Manage contract databases (hard and soft copies) for the region via Evisort.
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   Lead the regional contract database project as a centralized data source.
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   Maintain and update best practices, templates, and contract management guidelines.
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   Ensure proper filing and quick retrieval of all original contracts.
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   Validate distributor signatures on finalized contracts.
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   Liaise with the PRO for all legalizations and departmental document processing.
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   Coordinate with the PRO for the renewal of licenses for Saudi entities.
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   Support office logistics such as lease expirations, trade license renewals, and transition-related documentation.
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   Participate in preparing the annual administrative budget and monitoring related expenses.
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   Conduct training on legal contract management and the corporate documentation system.
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   Ensure documentation and contract databases are updated with relevant teams.
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   Administer corporate GEMS system uploads for the TMEA region.
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   Provide audit support through documentation, retrieval, and system compliance.
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   Serve as a Securitate user supporting due diligence processes.
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   Act as legal administrator for Legal Tracker, assisting law firms and internal legal teams with updates across TMEA.
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 </ul>
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  <br/>
 </p>
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  <strong>
   Required Education &amp; Skills:
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 </p>
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   Undergraduate BS, or bachelor&rsquo;s degree or a university degree is required.
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   Advanced computing skills including Word, Excel, Outlook email and Power point.
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  <br/>
 </p>
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  <strong>
   Experience:
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   Proven of at least 1-2 years of office management, administrative, or assistant experience ideally gained within a multinational matrix organization.
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   Knowledge of office management responsibilities, systems, and procedures.
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   Experience in different field is advantageous.
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   Experience of dealing with people at different levels throughout the organization and across the regions.
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   Experience of dealing and price negotiation with vendors/suppliers.
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   Ability to deal with strictly confidential information in a professional manner.
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 </ul>
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 </p>
</div>


Office Administrator

Swisslinx Middle East

<div>
 <p>
  On behalf of our client, an international corporate services provider established in DIFC, we are looking for Assistant Manager (Private Clients) to joinn thier team.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candididate should have a corporate governance qualification (or currently pursuing) such as STEP / ICSA or similar as well as relationship management experience with DIFC/ADGM based Private Clients related to corporate/ trust/ fiduciary services .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description
  </strong>
 </p>
 <p>
  <strong>
   Purpose of the Job
  </strong>
 </p>
 <p>
  <strong>
   <em>
    <u>
     Company Secretarial Services
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Preparation of directors and shareholder&rsquo;s resolution;
  </li>
  <li>
   Preparation and updating of registers and share certificates;
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   Application for license renewal, and filing of annual returns;
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   Submission of annual financial statements;
  </li>
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   Preparation and circulation of compliance checklist to directors;
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   Organisation of board meetings;
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   Drafting of agenda, and compiling the board pack;
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   Attendance to board meeting as secretary, and providing compliance updates to board as well as taking attendance and recording of the meeting;
  </li>
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   Drafting of minutes of meetings and action points and circulating to the board of directors;
  </li>
  <li>
   Application for change in shareholding, officers, company name etc. (including resolutions drafting and online application)
  </li>
 </ul>
 <p>
  <strong>
   <em>
    <u>
     Corporate Administration
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Preparation of transfer instructions;
  </li>
  <li>
   Follow up with the bank for swift details;
  </li>
  <li>
   Preparation of letters;
  </li>
  <li>
   Drafting transfer instructions
  </li>
 </ul>
 <p>
  <strong>
   <em>
    <u>
     Bank Account Opening
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Preparation of bank forms for bank account opening;
  </li>
  <li>
   Liaison with the bank for bank account opening;
  </li>
  <li>
   Attendance at meeting with banker and provision of documents and information.
  </li>
 </ul>
 <p>
  <strong>
   <em>
    <u>
     Company Set Up/Migration
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Liaison with authorities to request for online portal admin login
  </li>
  <li>
   Drafting all required set up application forms and resolutions/POA to be signed by the client and sending them to the client (subject to RM authorization)
  </li>
  <li>
   Uploading all KYC and signed documents on Sharepoint or Filesite
  </li>
  <li>
   Completing online application, uploading all required documents on the portal, and submitting the application online
  </li>
  <li>
   Follow up and respond to queries from authorities for initial approval
  </li>
  <li>
   Accompanying client for the signature of Memorandum and Articles of Association and lease is booked with client and authority
  </li>
  <li>
   Follow up with Authorities for the issuance of the license, registration certificate, and Memorandum and Articles of Association
  </li>
  <li>
   Circulating the license, registration certificate and Memorandum and Articles of Association
  </li>
  <li>
   Preparation and submission of post-licensing work/requirements
  </li>
  <li>
   Inform the client to comply with the post-licensing requirements: appointment of an auditor, company stamp, letterhead, PSA, etc.
  </li>
 </ul>
 <p>
  <strong>
   <em>
    <u>
     Visa Services (Provided as part of our set up services)
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Drafting of forms and application for visa application;
  </li>
  <li>
   Collecting documents from clients and uploading on the respective application portal;
  </li>
  <li>
   Submitting an application online and arranging for payment/portal top-up;
  </li>
  <li>
   Organising client&rsquo;s medical visit and fingerprinting (The PRO accompanies the client);
  </li>
  <li>
   Arranging for submission of passport to the authorities for visa stamping;
  </li>
  <li>
   Following up with authorities and updating client until visa issuance
  </li>
 </ul>
 <p>
  <strong>
   <em>
    <u>
     Client Liaison and Relationship Management
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Liaising with the client with respect to jobs under process;
  </li>
  <li>
   Managing client complaints, and providing the solution/escalating
  </li>
 </ul>
 <p>
  <strong>
   <em>
    <u>
     Job Management
    </u>
   </em>
  </strong>
 </p>
 <ul>
  <li>
   Creation of Job Fee set up, credit memos;
  </li>
  <li>
   Drafting and issuance of invoices and credit notes;
  </li>
  <li>
   Follow up for payment of invoices;
  </li>
  <li>
   Assisting with the review of Work-In-Progress and in determining write offs
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Degree Holder
  </li>
  <li>
   ICSA/ACCA Qualified or ongoing
  </li>
 </ul>
 <p>
 </p>
</div>


Assistant Manager/ Manager (Private Clients) - Corporate Services Provider/ Fund Administration firm

VSURFACES

<p></p><div><h4 class="jobSectionHeader"><b>Job Description</b></h4><div><br>
<div></div>
</div><p></p><p>Handle incoming phone calls, emails, and official inquiries received by the management office.<br>
Organize and coordinate management meetings, both in-person and virtual, ensuring proper scheduling and preparation.<br>
Plan and manage daily administrative activities while prioritizing tasks to maintain smooth office operations.<br>
Follow up with team members on assigned responsibilities to ensure timely completion of tasks.<br>
Prepare and document meeting minutes, official instructions, circulars, and management approvals.<br>
Compile and submit reports to senior management while maintaining accurate documentation.<br>
Maintain organized filing and archiving systems for both electronic and physical records.<br>
Receive, register, distribute, and track internal and external correspondence efficiently.<br>
Schedule appointments, official visits, work programs, and management missions as required.<br>
Support communication and coordination between departments when necessary.<br>
Perform additional administrative duties assigned by supervisors within the organization.</p>
<h4 class="jobSectionHeader"><b>
Job Requirements</b></h4>
<p>
Strong organizational and planning skills with the ability to coordinate multiple tasks effectively.<br>
Professional attitude with appropriate workplace conduct and presentation.<br>
Excellent communication and public relations skills with strong speaking ability.<br>
Responsible, reliable, and highly dependable personality.<br>
Fluent in English with strong written and spoken communication skills.<br>
Excellent command of official writing and professional correspondence.<br>
Advanced proficiency in Microsoft Office applications.<br>
Working knowledge of Photoshop and InDesign.<br>
Basic understanding of office automation systems.</p>
<p>
About Company:<br>
VSURFACES is a forward-thinking company built on a simple belief &mdash; that great work comes from great people.<br>
We operate across multiple industries, bringing fresh ideas and a relentless commitment to quality to<br>
everything we do. Our culture thrives on collaboration, bold thinking, and a shared drive to build something<br>
meaningful. If you&rsquo;re someone who takes initiative, embraces challenges, and wants your work to actually<br>
matter, you&rsquo;ll fit right in here.</p></div>

CEO Secretary

kMNA lAWYERS & LEGAL CONSULTANTS

<p>Our company is looking to hire a Secretary to join our team in Abu Dhabi. Arabic language proficiency is required. The ideal candidate should be organized, detail-oriented, and capable of supporting lawyers with administrative and legal documentation tasks in a professional legal environment.</p><p>Key Responsibilities</p><ul><li>Handle client communications and professional correspondence</li><li>Maintain and organize legal records, files, and documentation</li><li>Manage office emails, phone calls, and administrative documentation</li></ul><p>Requirements</p><ul><li>Previous experience as a <b>Secretary</b> or <b>Administrative Secretary</b> (experience in a law firm is preferred)</li><li>Knowledge of <b>accounting or financial administrative tasks</b></li><li><b>Fluency in Arabic is mandatory</b>; English proficiency is an advantage</li><li>Proficiency in <b>Microsoft Office (Word, Excel, Outlook)</b></li><li>Strong organizational, multitasking, and time-management skills</li><li>Excellent communication skills with the ability to handle confidential information professionally</li><li>Ability to manage sensitive information with professionalism and discretion</li><li>Ability to manage multiple tasks and perform effectively in a fast-paced environment</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Work Location: In person</p>

Secretary

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