company secretary

ASK Development

A public sector organization invites application for career-oriented and experienced professional for the following position: Position Title: Company SecretaryPurpose: The position assists the Managing Director in implementation of all necessary policies and procedures to ensure that compliance with memorandum article of association and statutory obligation and ensure compliance/implementation of all decisions of the Board and committees.Key Responsibilities of the incumbent will include, but not limited to the following:1. Adopt and implement relevant corporate governance standard, SOP&rsquo;s, guidelines2. Ensuring the coordination conduct recording and compliance of meetings of the Board and its committees and executive management teams3. Supervise agenda setting for formal committee meetings in coordination with departments so as to cover pending items from previous meetings and add new items for review/discussion as per departmental requests4. Ensure proceedings of the meetings are recorded accurately on paper and on audio and that minutes prepared are reflective of the actual proceedings of the meetings. Upon preparation of final draft minutes, ensure that the context/discussion/arguments presented by committee members are captured adequately and all decision/ action points are noted while maintaining the level of confidentiality required when dealing with sensitive matters5. During Board and committee meeting proceedings and otherwise such as in relation to organizational governance and compliance ensure that all relevant laws, rules, regulations and SROs of SECP as applicable to corporation and abided by and highlight and work to redress any deviation in this regard6. Prepare, review and share extracts of minutes for individual departments highlighting specific actions and resolve any queries that departments may have in this regard7. Provide considered opinions based on precedence, prevailing law, international practices on governance issues as and when required8. Review compliance reports/data received from departments regarding implementation of decisions and ensure their veracity to the extent possible before presenting to committee/Board while continuing to interact with department stakeholders for fulfilling compliance in letter and spirit9. Undertake any other related task assigned by Managing Director, Board and Board Committees which may include specific query, research, analysis, view on a specific subject or a specific task such as digitization of records for quick retrieval and usageEducation: Master&rsquo;s/Bachelor&rsquo;s degree (equivalent to at least 16 years of education) in Business/Finance/Law form reputed university recognized by HEC, Member of recognized body of professional accountants or a member of recognized body of corporate or a chartered secretaries (equivalent to at least 16 years of education). Applicants with practical experience in legal affairs will have an added advantage.Age: Maximum 50 years as on the last date of submission of application to PSPC. Age limit may be relaxed by three years for the candidates for Ex FATA, Gilgit Baltistan, Balochistan and Azad Jammu and Kashmir.Experience: At least 13 years relevant post qualification experience with at least 05 years of experience as a company secretary in any reputable organization.Compensation:a. A market-based compensation package as per Corporation&rsquo;s policy will be offered.b. Service benefits including medical coverage for self and family, loans, gratuity, contributory PF, Life Insurance, Bonus, leaves etc.Duty Station: KarachiNote:i. The Corporation is an equal opportunity employer.ii. Misinformation and any attempt to influence the selection process will be considered a definite disqualification at any stage of the process for current as well as for all future recruitment in the corporation, even if the candidates are otherwise qualified.Application Question(s):<ul><li>What is your DOB</li><li>Do you have 13 years of post qualification relevant experience </li><li>What is your current package</li></ul>Work Location: In person

Company Secretary

Reflective Image Pool Service, LLC

Overview Join a dynamic pool service company as a Company Secretary dedicated to streamlining administrative operations and supporting our team&rsquo;s success. In this vital role, you will serve as the organizational backbone, managing office functions with energy and precision. Your proactive approach will ensure smooth daily operations, excellent customer support, and effective communication across all levels of the company. This paid position offers an exciting opportunity to be an integral part of a thriving service-oriented environment where your organizational skills and office management expertise will shine.Duties<ul><li>Manage front desk responsibilities, greeting clients and visitors with professionalism and enthusiasm</li><li>Answer and direct multi-line phone systems efficiently, providing exceptional customer service and support</li><li>Handle data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications</li><li>Utilize QuickBooks for bookkeeping tasks, invoicing, and financial record keeping with attention to detail</li><li>Coordinate calendar management and schedule appointments for team members using Google Workspace and Microsoft Office tools</li><li>Support office management activities including supply ordering, filing systems, and general clerical duties</li><li>Assist with customer support inquiries via phone or email, ensuring prompt resolution and positive interactions</li><li>Maintain organization of all administrative files, documents, and correspondence to facilitate easy access and retrieval</li></ul>Skills<ul><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with QuickBooks accounting software for bookkeeping and financial tasks</li><li>Excellent organizational skills with the ability to multitask effectively in a fast-paced environment</li><li>Bilingual abilities are a plus to serve diverse customer needs confidently</li><li>Demonstrated office management experience combined with clerical and administrative expertise</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer support</li><li>High typing speed coupled with meticulous proofreading skills to ensure error-free documents</li><li>Knowledge of data entry procedures, filing systems, and calendar management tools for efficient workflow</li><li>Strong time management skills to prioritize tasks effectively while maintaining attention to detail</li><li>Personal assistant or administrative support experience is highly desirable for seamless task coordination</li></ul>This role is perfect for motivated individuals eager to contribute their organizational talents in a lively work environment. If you thrive on supporting teams through excellent office management, enjoy engaging with customers professionally, and possess the skills listed above, we invite you to apply!Job Type: Part-timePay: From $20.00 per hourWork Location: Hybrid remote in Fort Myers, FL

Pool service company secretary

ASPIRE 92 (SMC-PRIVATE) LIMITED

Job Description:We are seeking a detail-oriented and organized corperate secretary to join our growing team.In this role, you will perform various administrative and clerical tasks to support our operations.You should have excellent communication skills, a strong ability to prioritize tasks, and aproactive approach to problem-solving.Key Responsibilities:<ul><li>Oversee and manage the day-to-day administrative operations of the company.</li><li>Supervise administrative staff and ensure their performance meets company standards.</li><li>Coordinate office activities and operations to secure efficiency and compliance with company</li><li>Maintaining time schedule for CEO</li></ul>policies.<ul><li>Manage office supplies, equipment, and maintenance.</li><li>Handle employee recordkeeping, attendance, and HR-related tasks.</li><li>Assist in organizing company events and meetings.</li><li>Collaborate with other departments to streamline administrative processes.</li><li>Maintain a safe and secure working environment.</li></ul>Requirements &amp; Qualifications:<ul><li>At least 2-4 years of experience</li><li>Qualification: BBA/MBA/MPA</li><li>Strong leadership and communication skills</li><li>Understanding of financial/accounting tasks</li><li>Basic knowledge of school operations and protocols</li><li>Proficient in MS Office (Excel, Word, PowerPoint) and Google DOCS</li><li>Ability to handle multitasking and work under pressure.</li></ul>Skills:<ul><li>Proven ability to manage multiple tasks and meet deadlines</li><li>Strong attention to detail and organizational skills</li><li>Ability to work independently and as part of a team</li></ul>Job Type: Full-timeWork Location: Hybrid remote in KarachiJob Type: Full-timeWork Location: Hybrid remote in Karachi

Corporate Secretary

Al-Futtaim

<div>Job Requisition ID: 177401
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A&rdquo;rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group&rsquo;s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.

We&rsquo;re Hiring | Board Secretary 
United Arab Emirates 
UAE Nationals or Any Arabic Nationality

A leading insurance company in the UAE is seeking a highly organized and detail-oriented Board Secretary to support the Board of Directors and ensure strong corporate governance practices.

Key Responsibilities:
<ul>
<li>Organize and coordinate Board and Committee meetings, including preparation of agendas and board packs</li>
<li>Record accurate minutes and ensure proper documentation of resolutions</li>
<li>Maintain statutory records and corporate documents in line with regulatory requirements</li>
<li>Ensure compliance with corporate governance frameworks and applicable UAE regulations</li>
<li>Liaise with Board members, executive management, and regulators</li>
<li>Monitor follow-up on Board resolutions and action items</li>
</ul>
Requirements:
<ul>
<li>UAE National (Family Book required) or any Arabic Nationality is preferred</li>
<li>Bachelor&rsquo;s degree in Law, Business Administration, Corporate Governance, or a related field</li>
<li>2+ years of experience in a similar role, preferably within the insurance or financial services sector</li>
<li>Strong knowledge of UAE corporate governance regulations and compliance requirements</li>
<li>Excellent written and verbal communication skills in Arabic and English</li>
<li>High level of professionalism, confidentiality, and attention to detail</li>
</ul>
We&rsquo;re here to provide excellent service but a little help from you can ensure a five-star candidate experience from start to finish.

Before you click &ldquo;apply&rdquo;: Please read the job description carefully to ensure you can confidently demonstrate why this opportunity is right for you and take the time to put together a well-crafted and personalised CV to further boost your visibility. Our global Talent Acquisition team members are all assigned to specific businesses to ensure that we make the best matches between talent and opportunities. We not only consider the requisite compatibility of skills and behaviours, but also how candidates align with our Values of Respect, Integrity, Collaboration, and Excellence.

As part of our candidate experience promise, we also want to make ourselves available to you throughout the application process. We make every effort to review and respond to every application. 
Additional Internal Information:<div> 
<ul><li>Reports to: Board Committee</li><li>Band: F</li></ul></div>

Note:-

You must have been an Al-Futtaim employee for at least 18 months in order to be considered. 
You must inform your HRBP in confidence of your application. 
Please note that this vacancy may be advertised externally in the next week so apply without delay.</div>

Board Secretary - UAE National or Any Arabic Nationality

F.I.C

Key Details of the Role<ul><li>Position: Compliance &amp; Regulatory Section Head / Board Secretary</li><li>Scope: Dual role combining Compliance Leadership and Board Secretariat responsibilities</li><li>Background Required:</li><li>Experience in SAOG / publicly listed companies</li><li>Preferably within Oman or similar regulated markets</li></ul>Key Responsibilities<ul><li>Act as Board Secretary:</li><li>Organize board meetings and agendas</li><li>Prepare minutes of meetings</li><li>Ensure adherence to corporate governance standards</li><li>Lead Compliance &amp; Regulatory Function:</li><li>Ensure compliance with FSA and other regulatory authorities</li><li>Update and monitor internal policies in line with regulations</li><li>Oversee Internal &amp; External Audit Coordination:</li><li>Act as the main point of contact for auditors</li><li>Follow up on audit findings and ensure proper closure</li><li>Collaborate with Finance Department:</li><li>Ensure financial and regulatory compliance</li><li>Maintain Regulatory Awareness:</li><li>Stay updated on laws, regulations, and best practices</li><li>Manage Documentation &amp; Reporting:</li><li>Prepare board packs, compliance reports, and regulatory submissions</li></ul>Role Nature<ul><li>Strategic and high-impact role</li><li>Requires strong expertise in:</li><li>Corporate Governance</li><li>Regulatory Compliance</li><li>Internal &amp; External Audit Processes</li><li>Experience in listed/public companies is essential</li></ul>Pay: RO800.000 - RO850.000 per monthWork Location: In person

Board Secretary & Compliance

Pakistan Single Window

<div>This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan&rsquo;s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA&rsquo;s foundational team, contributing to the development of systems, processes, and institutional capabilities.
The Director NAFSA Secretariat (Company Secretary) provides end-to-end secretarial, governance and compliance support to the Board of Governors (BoG) and its committees, enabling effective oversight, timely decision-making and documentation integrity. The role supports the Director General in his statutory capacity as Secretary to the BoG by coordinating Board and committee meetings, managing Board papers and records, tracking implementation of decisions, and maintaining statutory registers and compliance calendars under the NAFSA Act, 2026 and notified rules/regulations. The position also establishes secure digital and physical record management for governance documentation, ensuring confidentiality, transparency and auditability. 
 
Responsibilities:<ul><li>
Act as the professional secretariat for the BoG and its committees (including HR, Finance &amp; Audit, Planning &amp; Development and statutory committees), ensuring smooth governance operations and timely convening of meetings.</li><li>
Develop and manage an annual Board/committee meeting calendar; coordinate agendas, meeting logistics, circulation of notices and papers, and ensure quorum and procedural compliance.</li><li>
Coordinate preparation of Board papers by liaising with NAFSA wings and functions; ensure completeness, quality, and appropriate legal/financial vetting before submission.</li><li>
Record accurate minutes and resolutions; maintain a decision register and secure repository of approved papers, minutes and resolutions with version control and access management.</li><li>
Maintain statutory registers and governance documentation, including Board/committee composition, terms of appointment, declarations of interest, attendance, and approvals as required under the Act and governance guidelines.</li><li>
Track implementation of BoG and committee decisions across NAFSA; maintain action logs, follow-up mechanisms and periodic compliance/progress reports for Chairpersons, the BoG and the Director General.</li><li>
Draft and manage official correspondence of the BoG/committees (letters, notes, notifications and directives), handles the BoG/logistics (Agenda, Minutes, Quorum) in coordination with the Director General and relevant ministries/departments, ensuring timely dispatch and record retention.</li><li>
Coordinate induction and orientation of Board and committee members; prepare briefing packs on mandate, governance framework, ethics/conflict-of-interest, key risks and performance dashboards.</li><li>
Support development and administration of governance policies and procedures (Board charters, committee ToRs, operational guidelines, document templates and confidentiality protocols) and ensure periodic updates.</li><li>
Facilitate governance reporting requirements, including inputs to annual reports, statutory reporting to Federal Government, and coordination of meeting fee/expense processing in collaboration with Finance (as per approved policies).</li><li>
Establish and administer secure digital workflows (board portal/e-meetings, document management, e-signature and action tracking) in coordination with ICT to improve governance efficiency and audit trails.</li>
Lead, supervise and develop Secretariat staff (board affairs, committee coordination and compliance officers); set work priorities, ensure service standards and maintain strict confidentiality. 
<li>
 
</li></ul> 
 
Requirements 
 
Education:<ul><li>
Master&rsquo;s degree (16 years of education) in Public Administration, Management Sciences/Business Administration, Law, Corporate Governance or a related discipline from a recognized university; LLB/LLM is preferred for governance/legal drafting heavy environments.</li><li>
Professional qualification/certification in corporate governance or company secretarial practice (e.g., ICSA/CG qualifications or equivalent) is an advantage.
 
</li></ul>Experience:<ul><li>
Minimum 12 years of relevant experience in board/committee secretariat, company secretarial or governance roles; experience in an autonomous body, regulator, SOE, or large public/private organization is preferred.</li><li>
Demonstrated experience preparing Board agendas, papers, minutes and resolutions, and managing end-to-end meeting processes with senior stakeholders.</li><li>
Strong understanding of governance best practices, statutory compliance tracking, and record retention requirements; ability to design governance SOPs and templates.</li><li>
Experience coordinating multi-stakeholder decision implementation (action tracking, follow-ups, escalation and progress reporting).</li><li>
High level of integrity, discretion and ability to handle confidential and sensitive information; sound judgment in governance matters.</li><li>
Strong drafting, communication and stakeholder management skills, including engagement with ministries, regulators and public sector entities.</li><li>
Proficiency in digital document management/board portals and MS Office; ability to implement secure, auditable governance workflows.</li></ul></div>

Director Secretariat | NAFSA

Pakistan Single Window (PSW)

<div>
 This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan's agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA's foundational team, contributing to the development of systems, processes, and institutional capabilities.
 
 
 The Director NAFSA Secretariat (Company Secretary) provides end-to-end secretarial, governance and compliance support to the Board of Governors (BoG) and its committees, enabling effective oversight, timely decision-making and documentation integrity. The role supports the Director General in his statutory capacity as Secretary to the BoG by coordinating Board and committee meetings, managing Board papers and records, tracking implementation of decisions, and maintaining statutory registers and compliance calendars under the NAFSA Act, 2026 and notified rules/regulations. The position also establishes secure digital and physical record management for governance documentation, ensuring confidentiality, transparency and auditability.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Act as the professional secretariat for the BoG and its committees (including HR, Finance &amp; Audit, Planning &amp; Development and statutory committees), ensuring smooth governance operations and timely convening of meetings
 </li>
 <li>
 Develop and manage an annual Board/committee meeting calendar; coordinate agendas, meeting logistics, circulation of notices and papers, and ensure quorum and procedural compliance
 </li>
 <li>
 Coordinate preparation of Board papers by liaising with NAFSA wings and functions; ensure completeness, quality, and appropriate legal/financial vetting before submission
 </li>
 <li>
 Record accurate minutes and resolutions; maintain a decision register and secure repository of approved papers, minutes and resolutions with version control and access management
 </li>
 <li>
 Maintain statutory registers and governance documentation, including Board/committee composition, terms of appointment, declarations of interest, attendance, and approvals as required under the Act and governance guidelines
 </li>
 <li>
 Track implementation of BoG and committee decisions across NAFSA; maintain action logs, follow-up mechanisms and periodic compliance/progress reports for Chairpersons, the BoG and the Director General
 </li>
 <li>
 Draft and manage official correspondence of the BoG/committees (letters, notes, notifications and directives), handles the BoG/logistics (Agenda, Minutes, Quorum) in coordination with the Director General and relevant ministries/departments, ensuring timely dispatch and record retention
 </li>
 <li>
 Coordinate induction and orientation of Board and committee members; prepare briefing packs on mandate, governance framework, ethics/conflict-of-interest, key risks and performance dashboards
 </li>
 <li>
 Support development and administration of governance policies and procedures (Board charters, committee ToRs, operational guidelines, document templates and confidentiality protocols) and ensure periodic updates
 </li>
 <li>
 Facilitate governance reporting requirements, including inputs to annual reports, statutory reporting to Federal Government, and coordination of meeting fee/expense processing in collaboration with Finance (as per approved policies)
 </li>
 <li>
 Establish and administer secure digital workflows (board portal/e-meetings, document management, e-signature and action tracking) in coordination with ICT to improve governance efficiency and audit trails
 </li>
 <li>
 Lead, supervise and develop Secretariat staff (board affairs, committee coordination and compliance officers); set work priorities, ensure service standards and maintain strict confidentiality.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Education:
 
 
 
 
 <ul>
 <li>
 Master's degree (16 years of education) in Public Administration, Management Sciences/Business Administration, Law, Corporate Governance or a related discipline from a recognized university; LLB/LLM is preferred for governance/legal drafting heavy environments
 </li>
 <li>
 Professional qualification/certification in corporate governance or company secretarial practice (e.g., ICSA/CG qualifications or equivalent) is an advantage.
 
 
 </li>
 </ul>
 
 
 Experience:
 
 
 
 
 <ul>
 <li>
 Minimum 12 years of relevant experience in board/committee secretariat, company secretarial or governance roles; experience in an autonomous body, regulator, SOE, or large public/private organization is preferred
 </li>
 <li>
 Demonstrated experience preparing Board agendas, papers, minutes and resolutions, and managing end-to-end meeting processes with senior stakeholders
 </li>
 <li>
 Strong understanding of governance best practices, statutory compliance tracking, and record retention requirements; ability to design governance SOPs and templates
 </li>
 <li>
 Experience coordinating multi-stakeholder decision implementation (action tracking, follow-ups, escalation and progress reporting)
 </li>
 <li>
 High level of integrity, discretion and ability to handle confidential and sensitive information; sound judgment in governance matters
 </li>
 <li>
 Strong drafting, communication and stakeholder management skills, including engagement with ministries, regulators and public sector entities
 </li>
 <li>
 Proficiency in digital document management/board portals and MS Office; ability to implement secure, auditable governance workflows.
 </li>
 </ul>
</div>

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10000 company secretary jobs Near Me

Company Secretary

Pool service company secretary

Corporate Secretary

Board Secretary - UAE National or Any Arabic Nationality

Board Secretary & Compliance

Director Secretariat | NAFSA

Director Secretariat | NAFSA