compliance administrator

SabiRecruit

<div><div><div><h3 class="jobSectionHeader">Job summary
</h3>We are seeking a highly organized and detail-oriented Compliance Administrator to support workforce compliance, recruitment coordination, HR administration, and staff record management.
 <div>Min Qualification: HND Experience Level: Entry level Experience Length: 2 years Language Requirement: English Working Hours: Full Time - 9 to 5 Applicant Location: Remote (Work From Home), Nigeria
</div></div><div><h3 class="jobSectionHeader">Job descriptions &amp; requirements
</h3><div>Responsibilities:
Recruitment &amp; Vetting Administration: 
<ul><li>Coordinate recruitment processes, including job postings, shortlisting support, references, and offer documentation.</li>
<li>Maintain accurate recruitment and vetting records.</li>
<li>Track DBS checks and ensure timely renewals.</li>
<li>Verify right-to-work documentation.</li>
<li>Maintain audit-ready recruitment documentation.</li></ul> 

Training &amp; Workforce Compliance:
<ul><li>Maintain and update the training matrix.</li>
<li>Track mandatory and role-specific training completion.</li>
<li>Store training certificates and compliance evidence securely.</li>
<li>Support scheduling of training sessions.</li>
<li>Monitor staff inductions and competency assessments.</li>
<li>Ensure staff acknowledgement of policies and procedures.</li></ul> 

Supervision, Appraisals &amp; Staff Development:
<ul><li>Track staff supervision and appraisal schedules.</li>
<li>Maintain supervision and performance records.</li>
<li>Support competency assessment administration.</li>
<li>Record meeting minutes and staff feedback processes.</li></ul> 

Compliance Records &amp; Staff Files:
<ul><li>Create and maintain accurate staff records (digital and/or physical).</li>
<li>Ensure files include contracts, compliance documents, and training records.</li>
<li>Maintain secure and well-organised filing systems (e.g., Google Drive).</li></ul> 

Payroll, Leave &amp; Attendance Administration:
<ul><li>Process timesheets and payroll records.</li>
<li>Maintain records of annual leave, sickness, and absences.</li>
<li>Track supporting documentation for absences.</li>
<li>Support workforce capacity monitoring.</li></ul> 

Governance &amp; Compliance Logs:
<ul><li>Maintain whistleblowing, complaints, and disciplinary logs (administrative support).</li>
<li>Ensure documentation is complete, accurate, and audit-ready.</li>
<li>Support governance processes and reporting.</li></ul> 

Operational Support:
<ul><li>Assist with on-call coordination and administrative tasks.</li>
<li>Support rota-related administration (non-managerial).</li>
<li>Assist with staffing and capacity tracking.</li></ul> 

Compliance Support:
<ul><li>Prepare documentation for audits and inspections.</li>
<li>Maintain policy documents and version control.</li>
<li>Identify and escalate compliance gaps or risks to senior leadership.</li></ul> 

Requirements:
<ul><li>Experience in compliance administration, HR administration, or workforce coordination.</li><li>
Must have worked for UK-based healthcare roles or companies remotely.</li>
<li>Strong organisational and record-keeping skills.</li>
<li>Knowledge of safer recruitment practices.</li>
<li>Ability to handle confidential information professionally.</li>
<li>Proficiency in IT systems and document management tools.</li>
<li>Ability to work independently and meet deadlines.</li><li>
Highly organised and detail-oriented.</li><li>
Professional, discreet, and reliable.</li><li>
Proactive with strong problem-solving ability.</li><li>
Excellent communication skills.</li><li>
Strong commitment to safeguarding and ethical standards.</li><li>
Experience in healthcare, social care, or children&rsquo;s services.</li>
<li>Knowledge of DBS checks and employment documentation.</li>
<li>Experience supporting audits or inspections.</li><li>
Reports to the Team Leader and is accountable to the Director.</li>
<li>Works in line with company policies and compliance standards.</li>
<li>Maintains strict confidentiality and professional boundaries.</li></ul></div></div></div></div><div></div>

Compliance Administrator

Iron Horse RV and Boat Storage

Position OverviewWe are seeking a high-caliber, detail-oriented Operations &amp; Compliance Administrator to serve as the backbone of our growing portfolio. This isn't a typical &quot;desk job&quot;; it is a dynamic role designed for a professional who thrives on variety, organizational precision, and high-level coordination. You will be responsible for the full lifecycle of our business entities&mdash;from initial formation to maintaining &quot;Good Standing&quot;&mdash;while acting as a critical bridge between our executive team and external partners like General Contractors and Engineers.Key Responsibilities1. Corporate Compliance &amp; Entity Management<ul><li>Secretary of State Oversight: Manage all Secretary of State registrations, annual reports, and filings to ensure multiple entities remain in &quot;Good Standing&quot; across all relevant jurisdictions.</li><li>New Entity Setup: Lead the administrative formation of new business entities as the portfolio expands, ensuring all tax IDs, operating agreements, and foundational documents are secured.</li></ul>2. External Relations &amp; Project Advocacy<ul><li>Stakeholder Management: Lead meetings and manage ongoing relationships with Vendors, General Contractors, and Engineers.</li><li>Project Momentum: Actively track deliverables from external partners to ensure projects remain on schedule and roadblocks are identified early.</li></ul>3. Information Architecture &amp; Data Flow<ul><li>Data Streamlining: Direct the flow of critical documentation to ensure &quot;clean&quot; digital and physical filing systems.</li><li>CPM Management: Maintain real-time accuracy of Critical Path Method (CPM) boards for various projects, ensuring the executive team has access to up-to-date progress data.</li></ul>4. High-Level Coordination<ul><li>Meeting Facilitation: Set up and facilitate high-level strategic meetings, including agenda preparation and brief-back reporting.</li><li>Logistics: Manage corporate mail and physical document flow, ensuring sensitive materials are handled with discretion and speed.</li></ul>5. Strategic Agility<ul><li>Executive Support: Execute specialized &quot;tasks as requested&quot; to support the leadership team.</li><li>Fast-Paced Execution: Adapt quickly to the shifting priorities of a rapid-growth development environment.</li></ul>Qualifications<ul><li>Experience: 3&ndash;5+ years in a senior administrative, legal assistant, or operations role (Real Estate or Construction background preferred).</li><li>Technical Proficiency: Strong command of project management software, CPM tools, and state filing portals.</li><li>Communication: Exceptional verbal and written skills; comfortable leading meetings with technical professionals (Engineers/GCs).</li><li>Discretion: Proven ability to handle confidential corporate governance data with integrity.</li></ul>Why Join Us?You will be more than an administrator; you will be an enabler of growth. As our portfolio expands, your role will be central to how we scale, offering a front-row seat to complex business development and large-scale project management.Pay: $45,000.00 - $50,000.00 per yearWork Location: Remote

Operations & Compliance Adminstrator

Position OverviewWe are seeking a high-caliber, detail-oriented Operations &amp; Compliance Administrator to serve as the backbone of our growing portfolio. This isn't a typical &quot;desk job&quot;; it is a dynamic role designed for a professional who thrives on variety, organizational precision, and high-level coordination. You will be responsible for the full lifecycle of our business entities&mdash;from initial formation to maintaining &quot;Good Standing&quot;&mdash;while acting as a critical bridge between our executive team and external partners like General Contractors and Engineers.Key Responsibilities1. Corporate Compliance &amp; Entity Management<ul><li>Secretary of State Oversight: Manage all Secretary of State registrations, annual reports, and filings to ensure multiple entities remain in &quot;Good Standing&quot; across all relevant jurisdictions.</li><li>New Entity Setup: Lead the administrative formation of new business entities as the portfolio expands, ensuring all tax IDs, operating agreements, and foundational documents are secured.</li></ul>2. External Relations &amp; Project Advocacy<ul><li>Stakeholder Management: Lead meetings and manage ongoing relationships with Vendors, General Contractors, and Engineers.</li><li>Project Momentum: Actively track deliverables from external partners to ensure projects remain on schedule and roadblocks are identified early.</li></ul>3. Information Architecture &amp; Data Flow<ul><li>Data Streamlining: Direct the flow of critical documentation to ensure &quot;clean&quot; digital and physical filing systems.</li><li>CPM Management: Maintain real-time accuracy of Critical Path Method (CPM) boards for various projects, ensuring the executive team has access to up-to-date progress data.</li></ul>4. High-Level Coordination<ul><li>Meeting Facilitation: Set up and facilitate high-level strategic meetings, including agenda preparation and brief-back reporting.</li><li>Logistics: Manage corporate mail and physical document flow, ensuring sensitive materials are handled with discretion and speed.</li></ul>5. Strategic Agility<ul><li>Executive Support: Execute specialized &quot;tasks as requested&quot; to support the leadership team.</li><li>Fast-Paced Execution: Adapt quickly to the shifting priorities of a rapid-growth development environment.</li></ul>Qualifications<ul><li>Experience: 3&ndash;5+ years in a senior administrative, legal assistant, or operations role (Real Estate or Construction background preferred).</li><li>Technical Proficiency: Strong command of project management software, CPM tools, and state filing portals.</li><li>Communication: Exceptional verbal and written skills; comfortable leading meetings with technical professionals (Engineers/GCs).</li><li>Discretion: Proven ability to handle confidential corporate governance data with integrity.</li></ul>Why Join Us?You will be more than an administrator; you will be an enabler of growth. As our portfolio expands, your role will be central to how we scale, offering a front-row seat to complex business development and large-scale project management.Pay: $54,369.34 - $65,477.05 per yearWork Location: Remote

Operations and Compliance Adminstrator

Reliable Robotics Corporation

<div>We're building safety-enhancing technology for aviation that will save lives. Automated aviation systems will enable a future where air transportation is safer, more convenient and fundamentally transformative to the way goods &mdash; and eventually people &mdash; move around the planet. We are a team of mission-driven engineers with experience across aerospace, robotics and self-driving cars working to make this future a reality.
As a Compliance and Benefits Administrator at Reliable Robotics, you will be a part of the People team and will report to the VP, Business &amp; People Operations. Your contributions to the team will support the efforts of our entire organization as we change the aviation industry through advanced automation. You&rsquo;ll be a part of an incredible organization and a key contributor to our day to day success.
Responsibilities
In your role as a Compliance and Benefits Administrator, you will be responsible for supporting the organization's People Operations with a focus on employment compliance and strategic benefits administration. This role ensures the company adheres to federal, state and local employment laws by monitoring regulatory changes, managing required reporting and documentation, and actively drafting new policies and updating the employee handbook. The Administrator manages the employee benefits program, including health, retirement, and leave programs. This role serves as the primary resource for employee questions and coordinating enrollments and life events with external vendors and brokers. This role will also be responsible for strategically recommending new benefit offerings and executing on feedback by running benefit surveys. In addition, this role maintains accurate employee records in the HRIS, supports compliance filings, and helps implement the HR programs and processes that promote consistency, compliance, and support a positive employee experience. Additional responsibilities include supporting employees in other states and countries. 
Basic Success Criteria<ul><li>
3-5 years of specialized experience in HR Compliance and Benefits Administration</li><li>
Working knowledge of federal and state employment laws and HR compliance requirements (e.g. FLSA, FMLA, ADA, ACA)</li><li>
Experience administering employee benefits programs, life events, and open enrollment</li><li>
Familiarity with HRIS and payroll systems and maintaining accurate employee data</li><li>
Ability to handle sensitive employee information with discretion and professionalism</li><li>
Customer centric mindset and positive attitude to provide responsive support and an excellent employee experience</li></ul>
Preferred Criteria<ul><li>
Experience with HRIS implementation or optimization, configuring workflows and processes to streamline data entry and reporting</li><li>
Experience with multi-state employment law</li><li>
Global benefits administration</li><li>
Knowledge of ERISA and 401(k) compliance and filings</li></ul>
The position will be located onsite at our facility in Mountain View, California.
This position requires access to information that is subject to U.S. export controls. An offer of employment will be contingent upon the applicant&rsquo;s capacity to perform in compliance with U.S. export control laws.
All applicants are asked to provide documentation that legally establishes status as a U.S. person or non-U.S. person (and nationalities in the case of a non-U.S. person). Where the applicant is not a U.S. person, meaning not a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident, (iii) refugee under 8 U.S.C. &sect; 1157, or (iv) asylee under 8 U.S.C. &sect; 1158, or not otherwise permitted to access the export-controlled technology without U.S. government authorization, the Company reserves the right not to apply for an export license for such applicants whose access to export-controlled technology or software source code requires authorization and may decline to proceed with the application process and any offer of employment on that basis.
At Reliable Robotics, our goal is to be a diverse and inclusive workforce. As an Equal Opportunity Employer, we do not discriminate on the basis of race, religion, color, creed, ancestry, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, gender expression, sexual orientation, age, non-disqualifying physical or mental disability or medical conditions, national origin, military or veteran status, genetic information, marital status, or any other basis covered by applicable law. All employment and promotion is decided on the basis of qualifications, merit, and business need.
If you require reasonable accommodation in completing an application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to work@reliable.co
Compensation Range: $120K - $150K</div>

Compliance and Benefits Administrator

Zahwas International

Job Overview:Job Title: Office Administrator / Office Assistant Location:* DHA2 Job Type: Reports To:* Office Managerall cv must be sent to chairman@zahwasinternational.co.ukWe are seeking a highly organized and detail-oriented Office Administrator / Office Assistant to join our team. The ideal candidate must have outstanding English communication skills and be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook). This role requires a proactive individual who can manage office operations efficiently and provide strong administrative support.Key Responsibilities:<ul><li>Manage daily administrative and office tasks to ensure smooth operations.</li><li>Handle incoming and outgoing communications, including emails, phone calls, and correspondence.</li><li>Prepare reports, presentations, and other documents using MS Office applications.</li><li>Maintain organized filing systems (digital and physical).</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Order and manage office supplies and equipment.</li><li>Assist with data entry, record-keeping, and database management.</li><li>Provide support to management and other departments as required.</li><li>Greet and assist visitors in a professional and friendly manner.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Proven experience in office administration or a related field.</li><li>Excellent written and spoken English is essential.</li><li>Strong command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Exceptional organizational and time-management skills.</li><li>Ability to work independently and as part of a team.</li><li>High level of accuracy and attention to detail.</li><li>Strong interpersonal and communication skills.</li><li>Discretion and confidentiality in handling sensitive information.</li></ul>Preferred Qualifications:<ul><li>Diploma or Bachelor's degree in Business Administration or a related field.</li><li>Experience in a similar administrative role.</li><li>Knowledge of office management systems and procedures.</li></ul>Working Conditions:<ul><li>Office-based role.</li><li>Standard business hours, with occasional overtime if needed.</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs80,000.00 per monthWork Location: In person

Administrator and Compliance officer

Fleet Farm

<div><h3 class="jobSectionHeader">About the Role</h3>

The Firearms Compliance Admin will coordinate, review and assist implementation of the Company&rsquo;s firearm policies and practices in compliance with Federal, State and local laws/regulations. The Firearms Compliance Specialist will assist in policy implementation concerning firearm transactions, assist and test in the continual updating of compliance systems to ensure ATF Compliance, and provide recommendations for improvement with firearm compliance for all company policies and practices. The Firearms Compliance Specialist will coordinate firearm compliance, communicate with store teams concerning questions on firearm compliance and keep up with completing and documenting ATF traces in a timely manner.
<h3 class="jobSectionHeader">
What You&rsquo;ll Do</h3>
<ul><li>Responsible for recommending enhancements and working with IT through implementation to the Company&rsquo;s electronic firearms sales (ATF4473) program along with current acquisition and disposition program. This includes testing systems to ensure they comply with ATF regulations and rulings.</li>
<li>Assists with training materials surrounding the regulatory requirements for the sale of firearms.</li>
<li>Works with the Director and Administrator in keeping current all policies regarding the sale of firearms.</li>
<li>Handle all ATF requests for firearm traces and reporting of missing/stolen firearms.</li>
<li>Review the company&rsquo;s policies regarding the Distribution Centers fulfillment of firearms.</li>
<li>Assist Store Teams by answering compliance communication concerning the legal transfer of firearms.</li>
</ul><h3 class="jobSectionHeader">What You Bring</h3>
<ul><li><ul><li>Associates degree in Criminal Justice, Paralegal, Business, or equivalent degree or 3-5 years equivalent work experience is required.</li>
<li>Bachelor&rsquo;s Degree is preferred.</li>
</ul><ul><li>3-5 years of experience in the firearm industry required.</li>
</ul><ul><li>Proficiency with Microsoft Excel and Word, also must have strong internet research skills.</li>
</ul><ul><li>Must have analytical, organizing and problem-solving skills.</li>
</ul><ul><li>Experience in a multi-location and multi-state company is preferred.</li>
<li>Experience with a firearm electronic acquisition and disposition system preferred.</li>
<li>Knowledge of Federal and State firearm laws, ATF Form 4473, and straw purchases preferred.</li>
</ul></li></ul><h3 class="jobSectionHeader">Why Join Fleet Farm?</h3>
<ul>
<li>A dynamic and growing company with a strong Midwest footprint.
</li>
<li>Work alongside passionate professionals who are driven by teamwork and results.
</li>
<li>Competitive compensation, benefits, and opportunities for growth and development.
</li>
<li>Make a tangible impact on product availability and customer satisfaction.</li></ul> 

Fleet Farm is an Equal Employment Opportunity Employer and gives all applicants for employment equal consideration regardless of race, color, sex, gender, ethnicity, religious creed or belief, national origin, ancestry, age, physical or mental disability, sexual orientation, genetic information, citizenship status, military or veteran status, pregnancy, or any other status protected by federal, state or local law. Upon request and consistent with applicable laws, Fleet Farm will provide reasonable accommodations to individuals with disabilities who need an accommodation to fully participate in the application process.</div>

Firearms Compliance Admin

Lynx

<div>Job Title: Compliance Manager
Location: Remote - US
Pay Range: $100,000 - $130,000 + Bonus Eligible 
Who we are: Lynx delivers modular, open standards-based software solutions that redefine the economics of developing, deploying, and maintaining high assurance, mission critical edge platforms. These secure edge computing solutions are designed to drive innovation and operational excellence in today&rsquo;s most demanding environments. From advancing aerospace and defense capabilities to transforming commercial and industrial systems, Lynx collaborates across a wide range of industries, including automotive, medical, and critical infrastructure, to deliver tailored, high assurance solutions aligned with specific mission and operational requirements. Our key products and services are:<ul><li>
LYNX MOSA.ic: A software platform that can include a LYNX safety-critical real-time operating system. MOSA.ic's modular design provides robust support for multicore processing. It allows different operating systems and applications of different criticality levels to be run on separate cores for improved performance, reliability, and security.</li><li>
CoreSuite 2.0: A suite of graphics libraries and tools that enable GPU hardware acceleration for both graphics and &quot;GPU Compute&quot;, supporting applications such as machine learning and AI processing in edge devices.</li><li>
MOSA.ic.SCA and Vigiles, tools that provide Software Bill of Materials (SBOM) and Common Vulnerabilities Exposure (CVE) management for embedded Linux-based and other applications.</li><li>
Software development services for high-reliability applications that can include initial setup of a &quot;DevSecOps&quot; development environment, software application development, and long-term product lifecycle management.</li></ul> 
The Role
We are seeking an experienced and dynamic Compliance Manager to help guide the company&rsquo;s export compliance program and assist with governmental contracting. The Compliance Manager will be responsible for managing Lynx&rsquo;s compliance with governmental regulations, including the Export Administration Regulations (EAR), International Traffic in Arms Regulations (ITAR), Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS). The Compliance Manager will work closely with the legal team and cross functional teams to ensure operational compliance to support the Lynx&rsquo;s growth aligned to our strategic goals in a highly regulated environment. 
Key Responsibilities:<ul><li>
Implement and administer Lynx&rsquo;s export compliance program, including developing and implementing training programs policies, and reporting procedures.</li><li>
Conduct and manage third-party risk management, including ongoing monitoring of third-party relationships.</li><li>
Develop and maintain policy for handling of controlled unclassified information (CUI).</li><li>
Support negotiation of governmental contracts, including review of FAR/DFARS.</li><li>
Enter contract data into appropriate forms and databases. Check existence, accuracy, and completeness of electronic documents related to contracts.</li><li>
Review federal solicitations, requests for information and proposals, and identify business risks, documents the findings, and provides recommendations.</li><li>
Drive cross-functional collaboration to ensure key business processes are aligned with regulatory compliance requirements.</li><li>
Oversee relationships with key outside advisors and legal counsel regarding regulatory compliance matters.</li><li>
Perform other job-related duties as assigned.</li></ul> 
Qualifications:<ul><li>
Bachelor&rsquo;s degree.</li><li>
5+ years of experience in compliance, preferably within the embedded software, professional services, technology or government contractor sectors.</li><li>
A strong understanding of export compliance, government contracting regulations (FARs/DFARs), ITAR and related compliance requirements.</li><li>
Excellent communication, presentation and interpersonal skills, with the ability to translate insights and data into actionable recommendations for leaders and engage and influence stakeholders at all levels.</li><li>
A strong working knowledge of export control compliance requirements.</li><li>
Proficiency in Microsoft Office Suite</li><li>
Must be a US Citizen.</li></ul> 
Preferred Qualifications:<ul><li>
Familiarity with tools such as Salesforce and LinkSquares.</li></ul> 
Sound Exciting? Get in touch today! We have very robust benefits including:<ul><li>
Low-cost Medical / Dental / Vision coverage options</li><li>
401K with generous employer match</li><li>
Responsible Paid Time Off + 11 Paid Holidays</li><li>
Remote work opportunities based on role</li><li>
Employee Assistance Program (EAP)</li><li>
Career growth and professional development opportunities</li></ul> 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.</div>

Compliance Manager

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