compliance administrator

Deluxe Holiday Homes

<div>
 
 
 Deluxe Holiday Homes
 
 is one of the Middle East&rsquo;s largest vacation‑rental and property‑management operators. The Group manages 800 + holiday homes, runs real‑estate brokerage, maintenance, interior design, warehousing, fleet, and wellness units, and employs 250 + staff in the UAE. Our values: Integrity, Empathy, Professionalism, Dedication, Transparency.
 
 
 
 About the Role:
 
 
 
 As the first dedicated Compliance Officer, you will safeguard the Group&rsquo;s licences, revenues, and reputation by ensuring that every landlord, guest, employee, and company document is complete, lawful, and stored correctly, and that all regulatory renewals are handled on time.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Review all new Management Agreements to ensure inclusion of mandatory DTCM and RERA clauses.
 </li>
 <li>
 Verify title deed or POA, landlord identification documents, KYC forms, and IBAN letters before initiating the first landlord payout.
 </li>
 <li>
 Ensure commission and revenue-sharing terms align with approved company templates.
 </li>
 <li>
 Audit guest files in Guesty, including passport or Emirates ID, signed house rules, terms &amp; conditions, and security deposit receipts.
 </li>
 <li>
 Verify DTCM registration and municipality fee postings are completed for each check-in.
 </li>
 <li>
 Check employee onboarding documentation, including MOHRE contract, visa, Emirates ID, health insurance, NDAs, and social media policy acknowledgements.
 </li>
 <li>
 Ensure timely completion of offboarding requirements, including visa cancellations and end-of-service formalities.
 </li>
 <li>
 Validate internal compliance forms such as maintenance logs, refund approvals, guest relocation authorisations, and BD &ldquo;On Hold&rdquo; justifications for accuracy and required approvals.
 </li>
 <li>
 Escalate unresolved documentation or process gaps exceeding two business days to the respective Department Head and General Manager.
 </li>
 <li>
 Maintain a rolling 12-month compliance calendar for all company licences, permits, insurances, vehicle registrations, and civil defence certificates.
 </li>
 <li>
 Liaise with PROs and relevant government authorities (DED, DTCM, RERA, FTA, MOHRE) to ensure timely renewals and prevent lapses or fines.
 </li>
 <li>
 Monitor UAE legislation and regulatory updates, including RERA circulars, MOHRE reforms, PDPL, and FTA announcements; ensure SOPs are updated within 30 days of changes.
 </li>
 <li>
 Draft, update, and enforce compliance SOPs and quick-reference checklists across departments; conduct refresher training sessions where recurring deviations are found.
 </li>
 <li>
 Run compliance dashboards in Google Looker Studio using data from Guesty, HubSpot, HRMS, and Oracle ERP to identify and close documentation gaps.
 </li>
 <li>
 Issue a monthly Compliance Report summarizing key metrics, risks mitigated, pending violations, and fines avoided.
 </li>
 <li>
 Screen all landlords, guests, and counterparties against international sanctions (UN, OFAC, UAE Central Bank) and PEP databases; initiate Enhanced Due Diligence (EDD) and file Suspicious Transaction Reports (STRs) when needed.
 </li>
 <li>
 Maintain a comprehensive Compliance Register, tracking all licences, regulatory filings, STRs, audit trails, policy versions, and training logs.
 </li>
 <li>
 Act as the primary point of contact during external audits or surprise inspections by DTCM, RERA, MOHRE, FTA, or Civil Defence, ensuring timely access to all required documentation.
 </li>
 </ul>
 
 
 WHAT WE OFFER
 
 
 <ul>
 <li>
 Competitive salary with performance bonus
 </li>
 <li>
 Comprehensive medical insurance
 </li>
 <li>
 Professional development budget for compliance certifications or legal courses
 </li>
 <li>
 A dynamic, growth‑oriented culture where you will build the compliance framework from the ground up
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Law, Business Administration, or related field
 </li>
 <li>
 4 + years in compliance, legal coordination, or internal audit within UAE real‑estate, hospitality, or property‑management sectors
 </li>
 <li>
 Strong knowledge of UAE Commercial Law, RERA holiday‑home regulations, DTCM standards, MOHRE Labour Law, and basic VAT/FTA requirements
 </li>
 <li>
 Working knowledge of CRM, HRMS, Google Workspace (Google Docs/ Google Sheets), MS Software.
 </li>
 <li>
 Fluent written and spoken English (Arabic is an advantage)
 </li>
 </ul>
 
 
 
 
 Join Deluxe Holiday Homes and help us scale responsibly&mdash;protecting our landlords, guests, employees, and brand every single day.
 
 
 
</div>

Compliance Administrator

SSC HR Solutions

<div>
 
 HSE Administrator, Corporate
 
 
 
 
 1.0 Corporate Job Title
 
 
 
 HSE Administrator
 
 
 
 2.0 Reporting Relationships
 
 
 
 This position reports directly to the Compliance Manager, HSE
 
 
 This position is based out of Egypt, Cairo-Maadi office
 
 
 
 3.0 Position Summary
 
 
 
 The HSE Administrator will assist with all administrative duties identified below and any other duties assigned by the Compliance Manager, HSE or Director, HSE.
 
 
 
 4.0 Minimum Requirements
 
 
 
 <ul>
 <li>
 Bachelors Degree
 </li>
 <li>
 Minimum 2 years office administration experience
 </li>
 <li>
 Strong communication (written and verbal) and interpersonal skills
 </li>
 <li>
 Fluent in English
 </li>
 <li>
 Experience in managing databases, data tracking, data trending and analysis
 </li>
 <li>
 Microsoft Office applications- Intermediate level
 
 
 </li>
 </ul>
 
 5.0 Responsibilities
 
 
 
 <ul>
 <li>
 Maintain EHS Insight User Database, custom reports, and modules
 </li>
 <li>
 Update manhours and mileage monthly
 </li>
 <li>
 Update all third-party registries
 </li>
 <li>
 Administer and maintain all SDS's in EHS Insight
 </li>
 <li>
 Update training records
 </li>
 <li>
 Oversight of SSE program
 </li>
 <li>
 Oversight of contractor management program
 </li>
 </ul>
</div>

HSE Administrator (Corporate)

Constellation Insurance, Inc

<div><div>Legal Administrator will provide support to the Legal and Compliance Departments in a variety of roles and tasks.
Your role and impact

Here's a glimpse of your responsibilities and the meaningful impact you'll create as the Legal Administrator:
<ul>
<li>Providing direct assistance to attorneys in the handling of correspondence and complaints, including gathering documents, finalizing and transmitting responses, corresponding with state insurance departments, uploading information into the Company's record storage systems, drafting summaries, maintaining complaint logs, and providing periodic reports as needed to others within the company.
</li><li>Reviewing legal documents submitted to our company, including powers of attorney, bankruptcy filings and garnishments, and communicate with internal constituents regarding the same.</li>
<li>Assisting with the management of third-party vendors and law firms by obtaining approval for submitted invoices, coding and submitting invoices for payment, responding to internal company surveys and requests for information about vendors and their utilization, and tracking spending on such law firms and vendors as they relate to particular matters.</li>
<li>Assisting with litigation management by providing support for discovery related requests, compiling information about open litigation matters and preparing periodic litigation reports.</li>
<li>Providing administrative support to the Corporate Compliance in a variety of compliance related tasks, including mailing of compliance questionnaires, compiling information, and conducting the necessary follow-ups as may be required.</li>
<li>Assisting with the administration of the company's various compliance programs, including the company's AML program.</li>
<li>Providing administrative support to the Legal Department in a variety of tasks, such as handling telephone inquiries, mailing letters, sending agreements for signature, copying, opening, and identifying mail, scheduling meetings, and assisting with the preparation and submission of expense reports.</li>
</ul>
What's in it for you
<ul>
<li>Competitive pay: Fair compensation for your hard work.</li>
<li>Healthcare coverage: Comprehensive medical, dental, and vision from day one.</li>
<li>Life insurance: Company-paid coverage for you and your loved ones.</li>
<li>401(k) plan: Matching contributions to help secure your financial future.</li>
<li>Family support: Paid parental leave and reimbursement for adoption and surrogacy expenses.</li>
<li>Work-life balance: Flexible time-off policy to recharge and pursue passions.</li>
<li>Dress for your day: Express your style comfortably at work.</li>
<li>Inclusion and Culture: A respectful environment that values unique contributions.</li>
<li>Flexible work options: Remote, hybrid, and onsite opportunities at various locations across the U.S. for better work-life integration.</li>
<li>Well-being focus: Programs to support a healthy balance between work and home life.</li>
<li>Community connections: Build strong relationships through virtual and in-person interactions, with resources for your growth.</li>
</ul></div>Requirements:
<div>What sets you up for success
<ul>
<li>High school diploma</li>
<li>Experience working in a law firm or corporate law department environment</li>
<li>Proficient in Microsoft Office (Excel, Access, PowerPoint &amp; Word) applications
</li></ul></div> 
Compensation: $42k-$53k</div>

Legal Administrator

Ruwenzori Invest (DIFC) Limited

We are seeking a highly organized Compliance and Corporate Administrator (Legal Support) to manage the corporate administration of multiple entities (UAE and offshore entities). This role will be one of the main point of contact for company governance, compliance, and banking matters.Responsibilities:<ul><li>Manage incorporation, amendments, share transfers, and liquidation of UAE and offshore entities.</li><li>Prepare and review legal documents including board resolutions, agreements, power of attorney.</li><li>Maintain compliance with ESR, CRS/FATCA, and other regulatory reporting requirements.</li><li>Coordinate with government authorities, external Corporate Service Providers (CSPs), vendors, etc.</li><li>Oversee opening and maintenance of corporate bank accounts in the UAE and internationally.</li><li>Review and complete subscription agreements for investment vehicles.</li><li>Maintain accurate corporate records and document filing systems.</li></ul>Qualifications and Skills:<ul><li>1&ndash;3 years&rsquo; experience in corporate administration, company secretarial, or legal support roles.</li><li>Knowledge of UAE Free Zones, DIFC Foundations, and offshore jurisdictions.</li><li>Experience in regulatory compliance (ESR, CRS, FATCA).</li><li>Strong understanding of corporate governance and document management.</li><li>High attention to detail, ability to meet deadlines, and work independently.</li><li>Proficiency with MS Office and experience with online government/corporate portals.</li><li>Excellent written and verbal communication skills in English.</li><li>Preference for candidates who can join immediately.</li></ul>Why Join Us?<ul><li>Exposure to diverse jurisdictions and complex structures.</li><li>Work directly with top-level executives and international service providers.</li><li>Opportunity to manage high-value transactions and develop deep regulatory expertise.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your notice period?</li><li>Have you used online government or corporate portals to manage corporate database and compliance? (Yes/No)</li><li>What is your expected salary (in AED)? </li></ul>Experience:<ul><li>corporate administration or legal support roles: 1 year (Required)</li></ul>

Compliance and Corporate Administrator (Legal Support)

Rissox

We are seeking a CRM &amp; System Administrator to manage our brokerage CRM and ensure smooth integration with MT5 and other platforms. The role involves overseeing client onboarding, compliance processes, backoffice operations, and financial reconciliations while maintaining system security and efficiency. The ideal candidate will have strong technical expertise, attention to detail, and the ability to collaborate across teams to support business operations and client services.CRM &amp; System Management<ul><li>Configure and maintain brokerage CRM (Leverate, Skale, Broctagon, B2Core, or proprietary).</li><li>Ensure full MT5 synchronization (accounts, balances, commissions, reports).</li><li>Manage user access, data security, and system stability.</li><li>Coordinate with vendors/IT for fixes, updates, and enhancements.</li></ul>Client Onboarding &amp; Compliance<ul><li>Oversee automated KYC/AML processes (e.g., Sumsub).</li><li>Ensure timely account verification and regulatory compliance.</li><li>Monitor high-risk, PEP/sanction checks, and suspicious activity.</li><li>Maintain secure and GDPR-compliant client records.</li></ul>Backoffice &amp; Finance Support<ul><li>Handle deposits, withdrawals, transfers, IB commissions, and rebates.</li><li>Reconcile CRM, payment gateways, and MT5 transactions.</li><li>Provide daily reconciliations and finance reports.</li></ul>Automations &amp; Integrations<ul><li>Manage integrations for KYC, payments, email/SMS, and marketing tools.</li><li>Monitor and resolve errors in automated workflows.</li></ul>Reporting &amp; Analytics<ul><li>Generate reports on fund flows, trading activity, and commissions.</li><li>Build dashboards for management insights (clients, deposits, churn, volume).</li><li>Prepare AML and suspicious activity reports.</li></ul>Collaboration &amp; Support<ul><li>Support Sales/Retention with CRM data.</li><li>Assist Support team with CRM/MT5-related issues.</li><li>Coordinate with Dealing Desk on trade discrepancies.</li></ul>You can share resume at hr@rissox.comJob Type: Full-timeWork Location: In person

CRM Admin Manager

Catalyst Cannabis Co.

Compliance ManagerReports to: Senior Compliance Manager / Chief Compliance OfficerKey Responsibilities<ul><li>Stay current with California cannabis regulations and applicable local ordinances.</li><li>Act as a regulatory subject matter expert, providing guidance, training, and support to HQ departments, staff and &#64257;eld teams.</li><li>Respond to compliance inquiries and deliver real-time solutions to business partners.</li><li>Oversee regulatory &#64257;lings, audit calendars, and track compliance deadlines.</li><li>Conduct onsite compliance audits and inspections; draft reports and follow up on de&#64257;ciencies.</li><li>Ensure inventory records and track-and-trace systems (Metrc) remain accurate and compliant.</li><li>Develop and re&#64257;ne SOPs, compliance protocols, and internal processes in collaboration with cross-functional departments.</li><li>Provide mentorship and direction to Compliance Administrator.</li><li>Support Senior Compliance Manager and Chief Compliance Officer in reporting department goals, activities, and allocating team resources.</li><li>Act as a point of contact for regulators, inspectors, and external auditors</li></ul>Quali&#64257;cations<ul><li>2+ years compliance experience in California cannabis.</li><li>3+ years operations or operational support experience (multi-site preferred).</li><li>Direct experience with California cannabis regulation and compliance auditing.</li><li>Strong ability to draft and re&#64257;ne SOPs.</li><li>Excellent written, verbal, and presentation skills.</li><li>Experience with Metrc and cannabis-related point of sale systems.</li><li>High pro&#64257;ciency in Microsoft Office Suite + Google Applications.</li><li>Supervisory or team leadership experience.</li><li>Notary Public certi&#64257;cation (or willingness to obtain &mdash; company will sponsor).</li><li>CAL OSHA certi&#64257;cation preferred.</li></ul>Core Competencies<ul><li>Problem Solving + Risk Management</li><li>Thoroughness + Attention to Detail</li><li>Business Acumen + Regulatory Knowledge Communication + Presentation Skills</li><li>Initiative + Follow-Through</li><li>Personal Effectiveness + Credibility</li><li>Leadership + Mentorship</li></ul>Compensation<ul><li>$78,000 &ndash; $90,000 annually, depending on experience and quali&#64257;cations</li></ul>Working Conditions<ul><li>In-office position &ndash; HQ located in Downtown Long Beach</li><li>Operates in a professional office environment with standard equipment (computers, phones, photocopiers, &#64257;ling cabinets)</li><li>Occasional visits to distribution + retail environments</li></ul>Position Type / Hours<ul><li>Full-time position; occasional evening and weekend work may be required</li></ul>Physical Requirements<ul><li>Regularly required to talk, hear, stand, walk, use hands, and reach with arms</li><li>Occasionally lift office products/supplies, cannabis and cannabis accessories up to 20 lbs.</li></ul>Travel Requirements<ul><li>25&ndash;40% travel to business locations as needed</li></ul>Background Check Requirement<ul><li>Employment in this role may be contingent upon successfully meeting the eligibility requirements and passing multiple locality-required Live Scan &#64257;ngerprinting, background checks, and/or other screenings as applicable to cannabis industry regulations.</li></ul>ADA StatementCatalyst complies with the ADA and ADAAA, providing reasonable accommodations toquali&#64257;ed individuals with disabilities.Equal Employment Opportunity StatementCatalyst is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability status, veteran status, or any other protected characteristic under applicable laws.Job Type: Full-timePay: $78,000.00 - $90,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Cannabis Compliance: 2 years (Required)</li><li>Operational risk management: 3 years (Required)</li><li>METRC: 2 years (Required)</li></ul>License/Certification:<ul><li>CAL OSHA Certification (Preferred)</li></ul>Work Location: In person

Compliance Manager

The Citizens Foundation (TCF)

DescriptionArea-level management is vital for effective functioning of schools. The Area Manager is responsible for overseeing 40 to 60 schools, supported by various teams. The regional HR team helps with staff recruitment, while the Accounts team aids the Area Manager in financial management. The Administrative Services Manager (ASM) is responsible for efficiently supporting the AM in managing inventory, fleet logistics, repairs and maintenance, leading engagement with communities and partners, and resolving issues with civil official depts. including civil administration, revenue Depts, police etc.Culture<ul><li>Consistently demonstrate TCF&rsquo;s values and behaviors through actions and interactions with stakeholders, ensuring to cultivate the same culture among team members, school staff, and students. V&amp;B in their day-to-day work.</li><li>Foster and inculcate a culture of growth mindset and collaboration across all levels.</li></ul>Inventory Management<ul><li>Organize and maintain inventory stores by categorizing, labeling, and shelving items to ensure optimal accessibility and use.</li><li>Conduct regular inventory audits and inventory counts to prevent overstocking and stockouts.</li><li>Forecast demand accurately and ensure timely, need-based distribution of materials to schools.</li></ul>Fleet &amp; logistics Management<ul><li>Hire, onboard, and train drivers to ensure compliance with organizational safety standards and transportation policies.</li><li>Manage route planning for staff transport, ensure timely fuel entry and billing, and implement strategies for optimal fuel usage.</li><li>Ensure Fuel limits of School vans are calculated more meticulously, and consumption tracking is done with vigilance</li><li>Manage and report road accidents promptly, ensuring appropriate documentation and adherence to safety protocols.</li><li>Assess vehicle requirements and develop effective utilization plans to maximize efficiency and cost-effectiveness.</li><li>Identify vendors for vehicle repair and maintenance (VRM) services and ensure quality of work.</li><li>Maintain detailed records by tracking and recording all VRM-related expenses.</li><li>Coordinate the timely and compliant disposal of vehicles no longer in use, ensuring proper documentation and procedures.</li><li>Plan and budget transport logistics for TCT/PQI visits, FB/QAT exams, and other activities organized by the Head Office, in coordination with relevant teams.</li><li>Provide logistical and event management support for programs such as TCF School Awards, Rahbar Program, Summer Camps, and other Head Office-organized programs.</li></ul>Repair &amp; Maintenance<ul><li>Conduct comprehensive annual assessments of all schools to evaluate major and minor repair and maintenance needs as per the Maintenance Quality Index (MQI).</li><li>Define the scope of work and prepare cost estimates for annual budget for minor R&amp;M activities at schools; in coordination with Engg ACMs</li><li>Identify and shortlist suitable vendors for R&amp;M tasks. Supervise ongoing work to ensure quality standards are met in alignment with project expectations; in coordination with Zonal Fleet Administrator</li><li>Oversee vendor payment processing and maintain accurate records of related expenses. Ensure timely closure of financial advances and compliance with reporting protocols.</li><li>Coordinate with the Engr Department for timely and effective of major R&amp;M activities at school.</li></ul>Network Expansion<ul><li>Identify potential school sites through personal research and references.</li><li>Conduct comprehensive site surveys and organize visits or meetings with the Regional Manager (RM).</li><li>Maintain and update digital records of all land surveys, ensuring accuracy and accessibility.</li><li>Provide support in the site finalization process by preparing and submitting relevant documentation for internal and external approvals.</li><li>Coordinate and manage all paperwork related to land acquisition, including documentation required by Donor Services and government departments. Ensure timely processing of legal formalities and smooth transfer of land ownership.</li><li>Support the Engineering team in conducting surveys and soil testing for approved school sites.</li><li>Liaise with contractors and the Engineering team to monitor construction progress, address any site-level issues, and ensure timely updates.</li></ul>Relationship Management<ul><li>Coordinate and accompany donors during school visits, ensuring a smooth experience.</li><li>Share timely visit reports and key observations with the Regional Manager (RM) and the DJS Team.</li><li>Foster strong relationships with the local community and build trust and support for the school. Assist in driving student admissions and improving attendance.</li><li>Handle community related grievances empathetically, support local development projects, and proactively identify and mitigate potential conflicts.</li><li>Engage with local government officials to build goodwill and secure support for school safety, resources, and to raise awareness about the organization&rsquo;s work.</li></ul>Required Skills<ul><li>Ability to perform and oversee vehicle repair and maintenance processes effectively</li><li>Analytical Skills</li><li>Technical skills and expertise in Land surveying techniques</li><li>Organizational Skills</li><li>Communication &amp; Problem-Solving Skills</li><li>Networking Skills &amp; relationship management including vendor Management</li><li>Crises management</li></ul>EducationBachelor&rsquo;s or Master&rsquo;sExperienceAt least 12 years of relevant experienceJob Type: Full-timeApplication Question(s):<ul><li>What is your Current Salary?</li><li>What is your Expected Salary?</li><li>Are you willing to negotiate?</li></ul>Work Location: In person

Administration and Compliance Manager - Jaranwala and Kasur

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