compliance documentation assistant

Defense Holdings, Inc.

<div><p><b>Defense Holdings, Inc. (DHi)</b><br>
Location: Hybrid, Remote (US)<br>
Employment Type: Full-Time<br>
Department: Compliance / Documentation<br>
Reports To: Documentation Manager</p><p></p>
Company Overview<p>
Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.</p><p>
At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.</p><p></p>
Position Summary<p>
Defense Holdings, Inc. (DHi) is seeking a Remote Documentation Assistant (Technical &amp; Compliance) to support the documentation department in preparing, maintaining, and reviewing technical and compliance documentation while ensuring accuracy and regulatory alignment. The ideal candidate will be highly detail-oriented, analytical, and able to manage documentation processes efficiently.</p><p>
This role requires strong organizational skills and the ability to communicate with team members effectively.</p><p></p>
Key Responsibilities<p><b>
Billing &amp; Accounts Processing</b></p><ul><li>
Prepare, review, and maintain technical and compliance documents in a timely manner.
</li><li>Ensure accurate documentation records and version control updates.
</li><li>Handle internal requests for document updates and revisions.
</li></ul><p><b>Compliance &amp; Reporting</b></p><ul><li>
Assist in the preparation of compliance reports for management review.
</li><li>Ensure compliance with regulatory policies and documentation standards.
</li><li>Help with audits and support compliance reporting processes.
</li></ul><p><b>Cross-Department Coordination</b></p><ul><li>
Collaborate with compliance, legal, and operations teams.
</li><li>Ensure documentation procedures align with company policies and industry standards.
</li></ul><p></p>Required Qualifications<ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Business, Technical Writing, or related field.
</li><li>2&ndash;4 years of experience in documentation, compliance, or administrative support.
</li><li>Proficiency in Microsoft Office Suite and documentation tools.
</li><li>Strong analytical skills and attention to detail.
</li><li>Ability to manage multiple priorities in a fast-paced environment.
</li></ul><p></p>Preferred Qualifications<ul><li>
Experience in government contracting or defense-related compliance.
</li><li>Familiarity with document control systems.
</li></ul><p></p>Core Competencies<ul><li>
Accuracy &amp; Attention to Detail: Ensure accuracy in documentation and reporting.
</li><li>Communication Skills: Effectively communicate with team members.
</li><li>Problem-Solving: Address documentation issues and discrepancies proactively.
</li><li>Time Management: Handle multiple tasks efficiently and meet deadlines.
</li></ul><p></p>Work Environment<ul><li>
Professional office environment (or hybrid/remote if applicable).
</li><li>May require occasional travel.
</li><li>Must be eligible to work in the United States.
</li><li>Ability to obtain and maintain security clearance may be required.
</li></ul><p></p>Compensation &amp; Benefits<p>
Defense Holdings, Inc. (DHi) offers a competitive compensation package including:</p><ul><li>
Competitive base salary (commensurate with experience)
</li><li>Medical, Dental, and Vision Insurance
</li><li>401(k) with company match
</li><li>Paid Time Off (PTO) and Holidays
</li><li>Life and Disability Insurance
</li><li>Professional development opportunities
</li></ul><p></p>Equal Opportunity Employer Statement<p>
Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.</p></div>

Documentation Assistant

Sanctuary Recovery Centers

<div><h1 class="jobSectionHeader"><b>HR ASSISTANT JOB DESCRIPTION</b></h1><p><b>
Sanctuary Recovery Centers</b><br>
Phoenix, AZ</p><h2 class="jobSectionHeader"><b>
Purpose</b></h2><p>
Sanctuary Recovery Centers aspires to outline specific job functions and responsibilities to eliminate ambiguity and support consistent HR operations across the organization. The HR Assistant will support HR leadership in ensuring compliance, organization, and efficiency in all HR processes.</p><h2 class="jobSectionHeader"><b>
Position Summary</b></h2><p>
The HR Assistant plays a key administrative and operational role within the Human Resources department. This position supports employee file management, onboarding, documentation, HR audits, compliance tasks, communication, and coordination of HRrelated activities. The HR Assistant contributes to a professional, confidential, and efficient HR environment, promoting open communication and supporting organizational growth and compliance.</p><h2 class="jobSectionHeader"><b>
Reports To</b></h2><p>
Human Resources Manager</p><h1 class="jobSectionHeader"><b>
Essential DutiesResponsibilities</b></h1><h3 class="jobSectionHeader"><b>
Employee File Management</b></h3><ul><li>
Maintain accurate and uptodate employee files in iSolved and SharePoint.</li><li>
Upload certifications, licenses, background checks, and required documents in correct system locations.</li><li>
Assist with weekly or monthly audits to ensure compliance with regulatory and internal standards.</li><li>
Track certification expirations and assist in notifying staff of upcoming renewal deadlines.</li><li>
Support maintenance of checklists, HR logs, and compliance documentation.</li></ul><h3 class="jobSectionHeader"><b>
OnboardingNew Hire Support</b></h3><ul><li>
Assist with new hire processes including paperwork, orientation scheduling, and file creation.</li><li>
Prepare onboarding materials and ensure all forms and consents are completed and filed correctly.</li><li>
Coordinate communication with new hires and internal stakeholders.</li></ul><h3 class="jobSectionHeader"><b>
HR Administrative Support</b></h3><ul><li>
Perform clerical tasks including filing, scanning, data entry, and document organization.</li><li>
Support preparation of HR letters, forms, and internal communication.</li><li>
Answer HRrelated inquiries and direct employees to appropriate resources.</li><li>
Assist with scheduling HR meetings, trainings, and interviews.</li></ul><h3 class="jobSectionHeader"><b>
ComplianceAudits</b></h3><ul><li>
Participate in internal audits to ensure files meet ADHS and Sanctuary Recovery Centers requirements.</li><li>
Support HR documentation needed for regulatory reviews and inspections.</li><li>
Ensure confidentiality and secure handling of all employee information.</li></ul><h3 class="jobSectionHeader"><b>
General Support</b></h3><ul><li>
Assist with special projects assigned by HR leadership.</li><li>
Help maintain a positive and professional HR environment.</li><li>
Provide backup support for other HR functions when needed.</li></ul><h1 class="jobSectionHeader"><b>
Minimum Requirements</b></h1><ul><li>
High school diploma or GED required.</li><li>
Previous HR or administrative experience preferred.</li><li>
Strong organizational skills with high attention to detail.</li><li>
Ability to maintain confidentiality and handle sensitive information.</li><li>
Proficient in Microsoft Office and comfortable learning HRIS systems (iSolved experience preferred).</li><li>
Clear and effective communication skills, both verbal and written.</li><li>
Ability to multitask and manage shifting priorities.</li><li>
Professional, positive, and solutionoriented approach.</li></ul><h1 class="jobSectionHeader"><b>
Work Environment</b></h1><ul><li>
Professional office environment with frequent interaction with staff and management.</li><li>
Must be able to sit, stand, file, and move as needed to support administrative tasks.</li></ul></div>

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