condominium manager

EJF Real Estate Services

Who We AreTracing our history back to 1920, EJF Real Estate Services has been a family-owned and family-operated business for over 30 years, specializing in community association management and real estate sales across the Washington, DC metropolitan area. Today, we are the largest DC-based property management firm, proudly serving hundreds of clients throughout the DMV. Our extensive market knowledge, hands-on industry experience, and best-in-class customer service help communities thrive. Want to join us?What You'll DoAs a Finance Manager, you&rsquo;ll oversee the financial reporting and analysis for a portfolio of community associations. This is a client-facing, oversight role &mdash; not transactional bookkeeping. You&rsquo;ll ensure accurate monthly financials, guide Boards of Directors in understanding their financial position, and partner with internal teams to resolve issues. This position is ideal for an experienced accounting professional who thrives in a dynamic, client-service environment.Requirements<ul><li>Ensure monthly financial reports accurately reflect the association&rsquo;s financial position.</li><li>Review general ledgers, statements of revenue/expenses, and balance sheets to resolve issues and correct errors.</li><li>Serve as the primary financial resource for both internal team members and external clients (board members and association representatives).</li><li>Oversee and ensure completion of administrative tasks, including tax payments, end-of-year tax returns, and government filings.</li><li>Support external audits for associations within the portfolio.</li><li>Review and monitor banking and investment activity.</li><li>Analyze and review loans, special assessments, and other financial obligations as required.</li><li>Provide long-term financial planning guidance for capital projects.</li><li>Attend weekly team meetings, set goals, and complete assigned tasks on time.</li><li>Perform additional duties as assigned.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Accounting, Finance, or related field (or equivalent experience).</li><li>3+ years of accounting, financial experience in property management (HOA, condo, coop) is required.</li><li>Experience working with Vantaca property management software is required.</li><li>Strong knowledge of GAAP and financial reporting.</li><li>Excellent analytical, problem-solving, and organizational skills.</li><li>Strong interpersonal and communication skills with the ability to present financial information clearly to non-financial stakeholders.</li><li>Must be able to analyze data issues and execute on solutions.</li><li>Proficiency in accounting software and Microsoft Excel.</li></ul>What We Offer<ul><li>Comprehensive medical, dental, and vision insurance</li><li>Employer-paid life and disability insurance</li><li>401(k) with company match and immediate vesting</li><li>Generous paid time off: flexible leave + 13 paid holidays</li><li>And much more!</li></ul>EJF Real Estate Services is an equal opportunity employer. We are committed to providing reasonable accommodations for qualified individuals with disabilities.Pay: $60,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: Remote

Condominium Finance Manager

Associa

Position Summary:We are seeking a motivated and detail-oriented Licensed Community Association Manager (LCAM) with at least one (1) year of experience to oversee the daily operations of a condominium association. This is an onsite position responsible for implementing board directives, maintaining property standards, and ensuring excellent service to residents.Key Responsibilities:<ul><li>Serve as the primary liaison between the Board of Directors, residents, and vendors</li><li>Oversee daily operations of the condominium, ensuring compliance with governing documents and Florida Statutes (Chapter 718)</li><li>Conduct regular property inspections and coordinate maintenance, repairs, and vendor services</li><li>Manage and track service contracts, proposals, and vendor performance</li><li>Assist with preparation and execution of board meetings, including agendas, notices, and minutes</li><li>Enforce rules and regulations, including issuing violation notices and coordinating with the fining committee when applicable</li><li>Review financial reports, invoices, and budgets; assist the Board with financial planning and cost control</li><li>Coordinate projects, including capital improvements and preventative maintenance</li><li>Respond to homeowner inquiries and resolve issues in a professional and timely manner</li><li>Maintain accurate records, reports, and association files</li></ul>Qualifications:<ul><li>Active Florida LCAM license (required)</li><li>Minimum of 1 year of experience managing condominiums or HOAs</li><li>Strong knowledge of Florida Condominium Law (Chapter 718)</li><li>Excellent communication and organizational skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Proficiency in property management software (e.g., CINC, AppFolio, Vantaca, or similar) is a plus</li><li>Strong problem-solving and customer service skills</li></ul>Work Environment &amp; Schedule:<ul><li>Full-time, onsite position</li><li>May require occasional evening availability for board meetings</li><li>Professional office setting within the condominium property</li></ul>Compensation &amp; Benefits:<ul><li>Competitive salary based on experience</li><li>Benefits package may include health insurance, PTO, and 401(k) (if applicable)</li></ul>Preferred Skills (Not Required):<ul><li>Experience with financial oversight, budgeting, and reserves</li><li>Experience managing vendors and large-scale projects</li><li>Bilingual (English/Spanish) is a plus</li></ul>Pay: $65,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

On-Site Community Association Manager - LCAM

Guest Services, Inc.

<div>Compensation Amount:
60,000.00 USD Annual
Job Summary:
The Condominium Accountant is responsible for managing the financial operations of multiple condominium and homeowners' associations. This role ensures accurate financial reporting, compliance with association governing documents, and adherence to accounting standards while supporting property managers and board members with financial information and analysis.
Job Description:
ESSENTIAL FUNCTIONS
Prepare monthly financial statements<ul><li> for assigned condominium and HOA associations, including but not limited to, Balance Sheet, Income Statement, General Ledger, Bank Reconciliation.
</li><li>Maintain accurate financial records for each association
</li>Process and review vendor invoices<li> for payment.
</li><li>Ensure invoices are properly approved according to association procedures.
</li>Manage<li> check runs and electronic payments.
</li>Record and reconcile<li> owner assessment payments.
</li>Monitor delinquent accounts<li> and coordinate with collections/legal when necessary.
</li><li>Apply late fees and interest according to association policies.
</li>Perform monthly bank reconciliations<li> for operating and reserve accounts.
</li>Track<li> reserve investments and transfers.
</li><li>Investigate and resolve discrepancies.
</li>Assist property managers and boards with<li> annual budget preparation.
</li><li>Provide financial analysis and recommendations.
</li>Prepare year-end financial packages<li> for auditors or CPAs.
</li><li>Maintain supporting documentation for audits and reviews.
</li>Work with property managers and board members<li> to answer financial questions.
</li><li>Attend board meetings when financial matters are discussed (if required).
</li><li>Provide financial insight into operating costs, reserves, and projects.
</li><li>Ensure accounting practices follow:
</li><li>GAAP
</li><li>Association governing documents
</li><li>State condominium statutes
</li></ul>SKILL AND KNOWLEDGE REQUIREMENTS
Bachelor's degree in accounting or finance<ul><li> preferred.
</li>2<li>&ndash;5 years of accounting experience (property management or HOA accounting preferred).
</li><li>General ledger accounting
</li><li>Bank reconciliations
</li><li>Financial statement preparation
</li>Experience with<li> property management accounting software, such as Enumerate (formerly) TOPS Software, QuickBooks
</li><li>Advanced Proficiency in Microsoft Excel
</li><li>Strong analytical and problem-solving skills
</li><li>Attention to detail
</li>Ability to manage<li> multiple associations simultaneously
</li><li>Strong communication skills with boards and managers
</li><li>Time management and deadline focus
</li>Ability to efficiently and accurately manage a workload supporting 8<li>&ndash;20 associations.
</li><li>High level of attention to detail and accuracy
</li></ul>PHYSICAL AND MENTAL REQUIREMENTS
<ul><li>Ability to sit at a desk and work at a computer for extended periods during the workday.
</li><li>Ability to read, write, and communicate effectively in English.
</li>Frequent communication with employees, vendors, and managers via phone, email, and in person.<li>
</li>Occasionally required to stoop, kneel, or crouch.<li>
</li>Regular use of hands and arms to reach, grasp, and manipulate office equipment and documents.<li>
</li></ul>Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.
Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
OUR COMMITMENT TO DIVERSITY, EQUITY, &amp; INCLUSION: We embrace Diversity, Equity, and Inclusion (DEI) and the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.</div>

Condominium Accountant

The Heritage On the Garden

Two part-time positions in a premier luxury condominium complex in the Back Bay of Boston. The responsibilities include performing some clerical work, filing, maintaining detailed logs, scanning packages, making deliveries to units, assisting with serving afternoon tea, parking vehicles, covering breaks of Concierge and Door Attendant, and greeting and assisting residents. This position requires someone who is service-oriented, detail-oriented, a team player, and self-motivated. The hours for one position are are Monday to Friday from 4:00pm to 8:00pm and the hours for the second position are Saturday and Sunday from 11:00am to 7:30pm. A valid driver's license is required.Job Type: Part-timePay: $20.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Paid time off</li></ul>Work Location: In person

Condominium/Library Runner

Guf Breeze Management Services, Inc.

A Community Association Manager position at a well-respected, employee-owned community association management firm that serves the Naples, Bonita Springs, and Estero communities, predominantly high-end communities. Manager must be good with people, well organized, and understand all aspects of property management.ExpectationsAs the Community Association Manager, you will be responsible for guiding Boards of Directors, dealing with all types of property owners, negotiating and managing contracts, and ensuring the financial health of the associations.Key Responsibilities:&middot; Association Management:o Oversee community associations, ensuring their operations run smoothly and efficiently.o Manage budgets, financial reports, and ensure compliance with all governing documents.o Provide regular communication with Board Members, vendors, and residents to ensure expectations are met.&middot; Board Guidance &amp; Owner Relations:o Serve as a trusted advisor to the Board of Directors, providing recommendations on best practices and strategic decisions.o Handle owner inquiries, resolve complaints, and maintain positive relationships with residents.o Ensure all community rules and regulations are enforced consistently.&middot; Contract Management &amp; Negotiations:o Lead contract negotiations with service providers, ensuring the best value and quality of service for the associations.o Manage ongoing contract performance and hold vendors accountable for agreed-upon terms.&middot; Financial Oversight:o Maintain a strong understanding of association financials, ensuring adherence to budgets and proper allocation of funds.o Assist in the preparation of annual budgets and financial reports for the Board.o Ensure timely collection of dues and oversee financial reporting.&middot; Administrative &amp; Technological Expertise:o Utilize Microsoft Word, Outlook, and Excel for correspondence, reporting, and budgeting.o Maintain organized and up-to-date files on all community-related matters.o Ensure that all aspects of the association&rsquo;s operations are documented and compliant.Ideal Candidate:&middot; Proven experience managing both condominium and homeowner associations.&middot; Strong understanding of property management, including budgeting, financials, contract negotiations, and vendor management.&middot; Excellent people skills with the ability to engage and manage diverse personalities, including Board members and community owners.&middot; Exceptional organizational skills with the ability to handle multiple tasks and priorities efficiently.&middot; Strong communication skills, both written and verbal.&middot; Proficiency with Microsoft Word, Outlook, Excel, and property management software.&middot; Community Association Manager License is required.&middot; High School Diploma is required; a 4-year college degree is preferred.Why You Should Join Us:&middot; Competitive Pay &amp; Benefits: We offer an attractive salary and benefits package, including medical, dental, and retirement benefits.&middot; Employee Stock Ownership Plan (ESOP): Be part of a company where you can build wealth alongside your career.&middot; Collaborative Team Environment: Our supportive team is always ready to assist with any challenges, and we foster a positive, low-turnover workplace.Job Type: Full-timePay: $60,000.00 - $80,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>License/Certification:<ul><li>CAM License (Required)</li></ul>Work Location: In person

Community Association Manager

FirstService Residential

<div>Description 
 
Job Overview: 
As a Senior Property Manager, you will be responsible for the daily management of a portfolio of cooperative and condominium hi-rise properties.in Manhattan. The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned to every duty.
 
 
Your Responsibilities:<ul><li>
Oversee all aspects of building management while acting as a liaison between the Board, tenants, and the Company.</li><li>
Responsible for leading the Board of Director/Manager meetings by keeping focus on the agenda created.</li><li>
Load tasks onto the resident/building database, FSRconnect, in Task Administration within 48 hours of any board or annual meeting.
</li><li>Prepare Board meeting minutes in a timely and professional fashion and deliver to Board within three days of meeting.
</li><li>Submit board meeting &ldquo;agenda packages&rdquo; to Board as required but at least four days prior to meetings using the Meeting Management System.
</li><li>Responsible for handling emergency situations and crisis management.
</li><li>Supervision and training of building staff members (union and non-union).</li><li>
Conduct thorough interviews for potential building open positions. Responsible for the coordination of background and drug tests of potential new hires.
</li><li>Conduct and manage adequate training of new staff members, as well as the ongoing training of existing staff.</li><li>
Impose progressive disciplinary action if and when required.</li><li>
Responsible for the development and implementation of building staff work schedules as well as weekly approvals of building staff payroll in ADP.
</li><li>Conduct periodic staff performance evaluations. Develop improvement strategies for the performance of building staff members.
</li><li>Monitor the cash and reserve funds of the property.
</li><li>Responsible for final review of operating statements and monthly financial reports.</li><li>
Actively participate in the preparation of annual operational budgets
</li><li>Assist the property accountant in the presentation of the annual budget to the Board.</li><li>
Keep track of property financial variance reports.
</li><li>Constantly seek, evaluate, and execute methods to preserve client cash and capital.
</li><li>Responsible for overseeing building repairs and apartment alterations.</li><li>
Approve payment of vendor invoices via accounts payable software, AvidXchange.</li><li>
Diligently monitor and take appropriate action on delinquent tenant/shareholder/owner accounts.
</li><li>Ensure that all building permits, licenses, etc. are compliant with state and local rules and regulations.</li><li>
Responsible for taking immediate action to resolve new violations.</li><li>
Ensure that old violations of record are resolved on a timely basis.</li><li>
Ensure implementation of security and safety safeguards and procedures for portfolio of properties managed.
</li><li>Perform regular property inspections to ensure building safety, maintenance, cleanliness, etc.</li><li>
Responsible for the communication of mechanical/building deficiencies and issues with building staff and other appropriate parties involved.</li><li>
Identify, discuss, plan, and negotiate with vendors to complete all necessary capital improvement projects.</li><li>
Responsible for ensuring proper vendor insurance with Vive and assisting with annual building insurance renewals, including coordinating, and completing any required scheduling insurance tasks.</li><li>
Responsible for overseeing the maintenance requirements of the properties' physical plants, such as boiler conversions and HVAC systems, and regularly obtaining vendor service contract proposals for Board review.</li><li>
Interface with all internal department personnel (accounting, compliance, closings, etc.).</li><li>
Maintain and organize electronic and paper tenants and building files.
</li><li>Respond to all communications (phone, email, etc.) in a timely and professional manner, ensuring same-day responses to emails and calls received before 3 PM.</li><li>
Be familiar with critical provisions of client management contracts.</li><li>
Maintain substantial compliance and follow Property Management Best Practices, particularly FSRconnect.
</li><li>Email the supervisor within 24 hours of a board or annual meetings with a succinct description of the general tone of the meeting and ensure the property questionnaire is kept current with any relevant updates.</li></ul> 
 
Skills &amp; Qualifications:<ul><li>
Bachelor's degree required. Certifications desired</li><li>
8-10 years&rsquo; experience in New York City residential condominium and cooperative property management.</li><li>
Must have superior verbal and written communications skills and proven customer service exposure.</li><li>
Must have strong financial acumen, with the ability to analyze, prepare and manage budgets, cash flow, and financial statements effectively.
</li><li>Need to have a high energy type of attitude to deal with the day to day tasks and able to multi-task under pressure and stressful situations.</li><li>
Must have exceptional organizational skills, with the ability to manage multiple priorities, stay consistent, and remain flexible and adaptable to change while maintaining a high level of accuracy and attention to detail. Proven leadership and teamwork skills and attributes.</li><li>
Demonstrated experience in large, complex accounts with multiple clients and stakeholders.</li><li>
Excellent decision making and analytical skills to effectively tackle issues or challenges that may occur daily.</li><li>
Excellent time management skills to meet deadlines and display efficiency.</li><li>
Working knowledge of Microsoft office and Windows environment necessary.</li><li>
Experience with property management software, AvidXchange, ClickPay is a plus.</li></ul> 
 
What We Offer: 
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, life insurance, short term disability, legal, and identity theft. You will also be eligible for company paid life insurance, long term disability, and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, and a 401k with company match. 
 Compensation: 
$135000 - $150000 / year 
 
#LI-MM1 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Senior Property Manager

NFM Lending

<div>Position Summary:
The Condo Analyst is responsible for evaluating condominium projects to determine eligibility for FHA, VA, and Conventional financing. This role involves reviewing submission packages, leveraging mortgage industry software, and facilitating the condo approval process to ensure compliance with investor and regulatory guidelines.
Qualifications:
<ul><li>Minimum two years&rsquo; experience in the mortgage industry.</li><li>
Experience with FHA, VA, and Conventional loan processes.</li><li>
Familiarity with Encompass or similar mortgage industry software.</li><li>
Strong analytical skills and attention to detail.</li><li>
Ability to prioritize tasks and meet deadlines in a dynamic environment.</li><li>
Good communication and interpersonal skills.</li><li>
Adaptable to changing environments and regulatory requirements.</li></ul>
Essential Job Functions include, but are not limited to:
<ul><li>Perform basic analysis of condo project documentation to determine project eligibility for FHA, VA, and Conventional financing.</li><li>
Manage submission packages, ensuring all necessary information is included and accurately represented.</li><li>
Utilize Encompass or similar systems to manage and track project status, submission packages, and approval processes.</li><li>
Support senior team members in training initiatives and condo approval processes.</li><li>
Assist in analyzing financial statements, legal documents, budgets, and insurance policies for adequacy.</li><li>
Serve as a resource for processors, underwriters, loan officers, borrowers, and attorneys regarding condo-related inquiries.</li><li>
Assist in reviewing insurance documentation, including Liability, Hazard, Flood, and Fidelity policies, to determine acceptability.</li><li>
Support senior team members in making recommendations for policy and process improvements.</li><li>
Maintain current awareness and understanding of all regulatory compliance responsibilities of the position, ensuring compliance with all applicable laws, regulations, policies, and guidelines.</li><li>
Collaborate with homebuilders and branch requests to ensure timely and accurate condo approval.</li><li>
Additional duties as assigned.</li></ul>
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.
Working Conditions Information:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is often required to walk; use hands to finger, handle, or operate computers, objects, tools, or controls; and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.
This job description is not a contract of employment. The employer, in its sole discretion, may modify or adjust the position to meet the organization&rsquo;s changing needs.
NFM Lending is an equal-opportunity employer. We value diversity and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. NFM believes success is created by a diverse workforce of individuals with different ideas, strengths, interests, and cultural backgrounds.
The range provided reflects the expected compensation for this role and is considered a general guideline. Actual compensation will be decided based on factors such as geographic location, skills, education, experience assessed during the interview process, and internal pay equity. Compensation may also include incentives such as per-file bonuses and discretionary bonuses as applicable to the role.
Qualifying employees are eligible to participate in our Total Rewards program. Additional information can be found by clicking on the following link: Benefits and Total Rewards
NFM Lending, LLC. is an equal-opportunity employer. We value diversity and do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. NFM believes success is created by a diverse workforce of individuals with different ideas, strengths, interests, and cultural backgrounds.</div>

Condominium Analyst

Search 10000+ Condominium manager jobs near you this March. New roles added regularly across leading industries. Apply today.