conference and event organiser

PULLMAN

<div><b>Company Description</b><p><br>
Join a hotel that is a member of the Accor network, whose group brings together more than 45 brands, 5,500 hotels, 10,000 restaurants and lifestyle destinations. Here, we believe in you and what you bring to the table. There are many opportunities for development and advancement. Every gesture, every smile, every action, contributes to creating a positive and memorable impact for our customers, our colleagues and also for our planet. Together, we embody the vision of responsible hospitality.</p><p>
Take the opportunity to become a Heartist&reg;, and let your heart guide you in this world where life beats faster.</p><b><br>
Job Description</b><br>
<ul><li>
Handle event inquiries and convert leads into confirmed bookings.</li><li>
Coordinate with clients to understand their event requirements and provide tailored solutions.</li><li>
Prepare event proposals, contracts, and function sheets.</li><li>
Liaise with internal departments (F&amp;B, housekeeping, AV, etc.) to ensure smooth event execution.</li><li>
Conduct site inspections and pre-event meetings with clients.</li><li>
Monitor event timelines, budgets, and logistics.</li><li>
Provide on-site support during events to ensure client satisfaction.</li><li>
Follow up post-event for feedback and future business opportunities.</li><li>
Maintain accurate records and update the event management system.</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Previous experience in event planning or conference services, preferably in a hotel or hospitality setting.</li><li>
Strong organizational and multitasking skills.</li><li>
Excellent communication, client service abilities, and sales driven.</li><li>
Attention to detail and a proactive approach to problem-solving.</li><li>
Proficiency in MS Office and event management software.</li></ul></div>

Conference & Event Executive

Hilton Hotels

<p>As Groups, Conference &amp; Events Executive, you will actively manage group enquiries, coordinate event logistics, and support the successful delivery of conferences and events. You will interact frequently with clients and guests to build strong relationships, contributing to repeat business and long-term partnerships.</p> <p>Specifically, you will be responsible for performing the following tasks to the highest standards:</p> <ul> <li>Respond promptly and professionally to all inquiries related to group bookings, meetings, and events, ensuring accurate and comprehensive information is provided</li> <li>Coordinate the full planning cycle of group events and conferences from initial inquiry to post-event follow-up</li> <li>Liaise closely with internal departments including Banqueting, Food &amp; Beverage, Front Office, Housekeeping, and AV to ensure smooth execution of all event details</li> <li>Prepare accurate and tailored event proposals and confirmations based on client requirements and hotel standards</li> <li>Organize and conduct site inspections, showcasing the hotel s event spaces and service offerings to potential clients</li> <li>Manage event logistics including room setup, audio-visual needs, catering, and timing to ensure flawless delivery</li> <li>Support on-the-day event operations, acting as the main contact for the client and addressing any last-minute changes or guest needs</li> <li>Ensure all event materials, signage, collateral, and supplies are prepared and in place ahead of the event</li> <li>Maintain accurate records of bookings, event notes, contracts, and billing details within the event management system</li> <li>Assist with billing and payment follow-up, ensuring deposits and invoices are processed in line with hotel policies</li> <li>Monitor space availability and maintain an up-to-date event calendar to maximize venue utilization and prevent conflicts</li> <li>Conduct post-event follow-up with clients to gather feedback and contribute to ongoing service improvements</li> <li>Provide input on event performance, client satisfaction, and revenue tracking to support departmental reporting</li> <li>Maintain a polished, professional demeanor at all times, embodying the standards of luxury service expected at Waldorf Astoria</li> </ul>

Groups, Conference and Events Executive

Conservatorium Hotel

<div><div><div><p>Conference &amp; Events Coordinator
 </p><div></div><div><div><ul><div>542531
</div> </ul></div><div></div><div><ul><div>Commercial &amp; Brand/Marketing
</div> </ul></div><div></div><div><ul><div>Full time
</div></ul></div><div></div><div><ul><div><div>Mandarin Oriental Al Faisaliah, Riyadh
</div></div>
</ul></div></div><p></p><div><p>Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.</p>
<p>
Mandarin Oriental is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognised for creating some of the world&rsquo;s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.</p>
<p>
Mandarin Oriental Al Faisaliah Riyadh&ndash; Located in the heart of the city and setting new standards for luxury, Al Faisaliah Hotel is one of the most sought-after addresses in Saudi Arabia. Its timeless elegance, central location and panoramic views are complemented by Mandarin Oriental&rsquo;s signature service to ensure a truly unforgettable Arabian experience.</p>
<p><b>
About the job</b></p>
<p>
Based at the Mandarin Oriental Al Faisaliah Riyadh within the Commercial Department in Riyadh, the Conference &amp; Events Coordinator is responsible to assist the fundamental set-up, organization and development of systems within the department. This position will create all forms, scheduling systems, and correspondence venues and devise accurate internal sales procedures for addressing daily requests.</p>
<p>
The Events Coordinator will be responsible for providing information, assisting in the daily operation of the department as well as the maintenance of all sales records. This individual will also maintain and update the Delphi system and communicate related information to colleagues. The administrative requirements of this position will not be limited to assisting with administrative needs, training, client relations, and general office projects under the direction of Director of Commercial Strategy.</p>
<p><b>
As Conference &amp; Events Coordinator, you will be responsible for the following duties:</b></p>
<p>
It is part of your role to understand and disseminate/communicate all corporate and hotel policies and standard operating procedures to the colleagues.</p>
<ul>
<li>It is part of your role to understand and disseminate/communicate all corporate and hotel policies and standard operating procedures to the colleagues.</li>
<li>MOHG Code of Conduct requires that all business activities and business decisions comply with the general law, with all rules, regulations, and other requirements.</li>
<li>Assist the Team in all upcoming tasks within Commercial Strategy but also beyond.</li>
<li>To ensure that Mandarin Oriental, Riyadh&rsquo;s grooming and appearance standards are implemented and maintained to reflect an image of professionalism and care.</li>
<li>Ensures all requests are handled in the time frame set by the company.</li>
<li>Updates all activities related to company account management in the system and adheres to MOHG standards.</li>
<li>Supports customer loyalty and property&rsquo;s brand standards by delivering service excellence throughout each customer experience.</li>
<li>Services our customers to grow share of the account.</li>
<li>Ensures an excellent working relationship with all colleagues within the hotel.</li>
<li>Effectively communicating with all other hotel departments, especially Reservations, Front Office and Banquets.</li>
<li>Establishing and maintaining files, data base of all accounts and assisting the team in maintaining the account management system.</li>
</ul>
<p><b> </b><b>As Conference &amp; Events Coordinator, we expect from you:</b></p>
<ul>
<li>This role involves implementing eco-friendly practices, educating guests/colleagues on sustainable initiatives, and continuously seeking ways to minimize the hotel's environmental footprint.</li>
<li>Knowledge of waste sorting and recycling procedures. Energy Conservation: Water Conservation.</li>
<li>Supporting sustainability initiative.</li>
</ul>
<p><b>Our commitment to you
</b></p><ul><li>Learning &amp; Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.</li>
<li>MOstay. When you work as hard as our colleagues do, it&rsquo;s important to take time off. As a member of the #MOfamily, you can stay with us wherever you go in the world. The MOstay programme offers complimentary nights and additionally attractive rates on rooms for you and your loved ones.</li>
<li>Heath &amp; Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.</li>
<li>Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.</li>
</ul>
<p><i> </i><b><i>Benefits:
</i></b></p><ul><li>A competitive salary.</li>
<li>A competitive incentive.</li>
<li>Health insurance.</li>
</ul>
<p><b>We&rsquo;re Fans. Are you?</b></p></div></div></div></div>

Conference & Events Coordinator

Hilton

<div><p>Conference and Events Sales Executive</p><p>
A Conference and Events Sales Executive will maximise revenue opportunities in the areas of conferences and events by driving sales leads and increasing conversions.</p><br>
<p><br>
<br>
<b>What will I be doing?</b></p><br>
<p>As Conference and Events Sales Executive, you will maximise revenue opportunities in the areas of conferences and events by driving sales leads and increasing conversions. The Conference and Events Sales Executive will interact frequently with Guests and customers with the intention of earning repeat and expanded business. Specifically, a Conference and Events Sales Executive will perform the following tasks to the highest standards:</p>
<ul><li>Receive and convert incoming enquiries to achieve targets and maximize revenue</li>
<li>Seek opportunities to increase sales and conversions within the Team</li>
<li>Manage an events schedule to maximise yield</li>
<li>Focus on a consistently executed up-selling approach</li>
<li>Build strong relationships with customers to fully understand their needs</li>
<li>Arrange and carry out Hotel show rounds</li>
<li>Ensure the complete administration and execution of all planned events</li>
<li>Participate in hotel promotional activities</li>
</ul><p><b>What are we looking for?</b></p><br>
<p>A Conference and Events Sales Executive serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p>
<ul><li>Good organisational and administration skills</li>
<li>Positive attitude and good communication skills</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Confident telephone manner</li>
<li>High level of IT skills</li>
<li>Excellent grooming standards</li>
</ul><p>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p>
<ul><li>Demonstrated previous experience working in the Conference and Events function</li>
<li>Knowledge of the hotel property management systems</li><br>
</ul><p><br>
<br>
<b>What will it be like to work for Hilton?</b></p><br>
<p>Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</p></div>

Conference and Events Sales Executive

Takeda Pharmaceuticals

<div><p>By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.</p><p></p><h2 class="jobSectionHeader"><b>
Job Description</b></h2><p></p><p><b>
Job Purpose</b><br>
Organize domestic and international congresses, Takeda Organized Meetings and Events (TOMEs), and internal events in alignment with Takeda&rsquo;s strategic goals. Ensure timely execution and full compliance with internal and external regulations, while integrating sustainability principles. Manage vendor relations, travel logistics, budget coordination, and cross-functional collaboration to deliver impactful, value-driven events across local, regional, and global platforms.</p><div><b><br>
Role Core Responsibilities &amp; Accountabilities</b><br>
<ul><li>Manage congress and meeting requests from Business Units and Medical departments, ensuring inclusion in the annual sponsorship list and tracking approved ad-hoc requests.</li><li>Coordinate and ensure timely submission of internal approvals (e.g., Gears, Purchase Orders) in line with organizational processes and deadlines.</li><li>Secure all required Ministry of Health (MOH) approvals for congress and meeting participation, sponsorships, and ensure timely event closure in collaboration with the Transparency and Government Event Reporting Specialist.</li><li>Execute TOMEs and scientific meetings, including registration, accommodation, and transportation, in compliance with company timelines and regulatory requirements.</li><li>Maintain robust communication with third-party vendors regarding budgets, services, documentation, and event details.</li><li>Create and manage purchase orders (POs), process advance payment requests, and ensure proper tracking and closure post-event.</li><li>Oversee reconciliation processes, including invoice handling and transfer of value reporting, ensuring timely and accurate documentation.</li><li>Ensure all activities comply with SOPs, AIFD guidelines, and MOH regulations, with proper archiving of supporting documents per company retention policy.</li><li>Deliver internal and external training sessions in collaboration with cross-functional teams to enhance awareness and compliance with congress and meeting processes.</li></ul></div><div><b><br>
Role Mandatory Responsibilities</b><br>
<ul><li>Information Security Compliance: Act in full alignment with Takeda&rsquo;s Information Security Policy and Acceptable Use of Technology Policy.</li><li>Quality Ambassador: Promptly communicate product quality issues or concerns to the Quality Team.</li><li>Integrity &amp; Ethical Conduct: Consistently demonstrate integrity and ethical behavior, exemplifying Takeda&rsquo;s core values (Takeda-ism) at all times</li><li>Training &amp; Policy Adherence: Ensure timely completion of all mandatory global trainings and full adherence to Takeda&rsquo;s policies and procedures.</li><li>Lead by example in the accurate and timely use of company systems (e.g., Concur, Dakika, Bloom), fostering process discipline across the team.</li></ul></div><p><b><br>
Role required Qualifications &amp; Capabilities</b></p><div><b><br>
Qualifications</b><br>
<ul><li>Education: Vocational school and/or university graduate</li><li>Experience: Minimum 3 years of professional experience</li><li>Language: Intermediate English proficiency; able to follow documentation and communicate when needed.</li><li>Digital &amp; Technology: Proficiency in MS Office applications</li></ul></div><div><b><br>
Capabilities &amp; Skills:</b><br>
<ul><li>Strong time management and prioritization skills</li><li>Proactive approach to meeting deadlines with excellent follow-up discipline</li><li>Effective communication skills for engaging internal and external stakeholders</li><li>Team-oriented mindset with a collaborative working style</li><li>Strong organizational and problem-solving abilities</li><li>Ability to manage multiple complex tasks simultaneously</li><li>Sound judgment and strategic decision-making</li><li>Basic financial awareness and cost-consciousness</li><li>Vendor coordination and project execution skills</li><li>Commitment to continuous learning and self-improvement</li></ul></div><p></p><h2 class="jobSectionHeader"><b>
Locations</b></h2>
Istanbul, Turkey<p></p><h2 class="jobSectionHeader"><b>
Worker Type</b></h2>
Employee<p></p><h2 class="jobSectionHeader"><b>
Worker Sub-Type</b></h2>
Regular<p></p><h2 class="jobSectionHeader"><b>
Time Type</b></h2>
Full time</div>

Congress and Event Specialist

Electra Events & Exhibitions

<p><strong>Key Responsibilities</strong></p>
<ul>
<li>Prepare detailed technical drawings and fabrication documentation for exhibition stands, event structures, and interior fit-outs.</li>
<li>Interpret design intent from 3D renders or sketches and translate them into accurate 2D and 3D technical files.</li>
<li>Develop layout plans covering electrical, lighting, rigging, and structural elements, ensuring full compliance with venue and safety standards.</li>
<li>Collaborate closely with designers, project managers, and production teams to resolve technical challenges and optimize material use.</li>
<li>Conduct site measurements and produce as-built drawings when required.</li>
<li>Maintain organized archives for drawings, documentation, and technical revisions.</li>
<li>Coordinate with CNC, carpentry, and fabrication teams to ensure production accuracy and efficient execution.</li>
<li>Support the technical production head in reviewing feasibility and ensuring design integrity across all deliverables.</li>
</ul>
<p><strong>Skills &amp; Qualifications</strong></p>
<ul>
<li>Diploma or Bachelor s degree in Technical Design, Architecture, Civil or Mechanical Engineering, or a related field.</li>
<li>Minimum of 3 years  experience in exhibition detailing, event production, or interior fit-out.</li>
<li>Proficiency in AutoCAD, SketchUp, or similar CAD software (knowledge of 3D Studio Max, Revit, or SolidWorks is an asset).</li>
<li>Strong understanding of materials used in exhibitions, including MDF, metal, acrylic, and aluminum systems.</li>
<li>Excellent ability to interpret and produce construction, joinery, and assembly drawings.</li>
<li>Solid understanding of structural integrity, load-bearing systems, and installation logistics.</li>
<li>Exceptional attention to detail, time management, and commitment to technical precision.</li>
<li>Strong communication and coordination skills within multi-disciplinary project teams.</li>
</ul>

Technical Detailer Events & Exhibitions

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