conference and event organiser

Hilton

<div>Conference and Events Manager
As Conference and Events Manager, you will be responsible for the successful event planning and overall execution of all Conference &amp; Events that take place within the hotel. The Events Manager will interact frequently with customers and Guests to learn about their needs and develop relationships from which to earn repeat and expanded business. 
What will I be doing? 
Specifically, you would be responsible for performing the following tasks to the highest standards:<ul><li>
Maximise all Meeting &amp; Events Sales revenue opportunities through up selling of function items</li><li>
Ensure the highest standards of Event Management are in place including building relationships with new/existing customers in order to secure rollover business</li><li>
Manage the department&rsquo;s day-to-day operations and activities, whereas implementation of the selling strategy yields meetings and events space</li><li>
Ensure the Meeting &amp; Events Team Members are developed effectively and generate a culture of high quality standards for relationship building, customer service, selling techniques, and billing and processing contracts</li><li>
Build strong relationships with customers, Guests and Team Members in order to gain full understanding of their needs and work to serve them effectively</li><li>
Accurate administration and control of all Meetings and Events related reservations and blocks</li><li>
Ensure that all Function Sheets are handed over the Food and Beverage Operations Team every week for the following 7- 10 days outline and that all the information is accurate, confirmed and billing details documented and in line with the credit policy</li><li>
To meet &amp; greet nominated conference contact or organizer to check on their satisfaction and the set up of the meeting rooms on the day of the event</li><li>
To conduct Show rounds for companies &amp; agents in line with the Company policy</li><li>
To support the Food &amp; Beverage operations and room reservations team with information as required</li><li>
Ensure all information is relayed to the Chef and Operations Team in a timely manner to ensure they can order and roster effectively</li><li>
Attend Sales events, as required</li><li>
To support in other properties within the Cluster as required, according to the business needs</li></ul>
Additional Sales Involvement:<ul><li>
Review business plans, identify gaps and ensure proactive efforts to fill capacity and meet set targets</li><li>
Contribute to the selling strategy of the hotel, and manage the departments&rsquo; adherence to achieving that strategy</li><li>
To raise invoices for Events in line with quotations and forward them to the accounts departments on a daily basis with relevant back up documentation to expedite payment</li><li>
Understand the competitive market place and implement approaches to ensure the hotel stays ahead in the local market</li></ul>
What are we looking for?
An Conference and Events Manager serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you must possess the following qualifications, attitude, behaviours, skills, and values that follow:<ul><li>
Able to develop positive working relationships at all levels</li><li>
To create a positive image</li><li>
Good personal presentation</li><li>
Good understanding of C&amp;E business</li><li>
Company/competitor awareness</li><li>
Previous experience working in an Event Planning Environment</li><li>
Good administration skills</li><li>
Good organization skills</li><li>
Proven customer service experience</li><li>
Able to &lsquo;close&rsquo; a sale</li><li>
Previous experience in a Sales environment &ndash; either proactive or reactive</li></ul> 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Conference and Events Manager

<div>Conference and Events Sales Executive
A Conference and Events Sales Executive will maximise revenue opportunities in the areas of conferences and events by driving sales leads and increasing conversions. 
 
 
What will I be doing? 
As Conference and Events Sales Executive, you will maximise revenue opportunities in the areas of conferences and events by driving sales leads and increasing conversions. The Conference and Events Sales Executive will interact frequently with Guests and customers with the intention of earning repeat and expanded business. Specifically, a Conference and Events Sales Executive will perform the following tasks to the highest standards:
<ul><li>Receive and convert incoming enquiries to achieve targets and maximize revenue</li>
<li>Seek opportunities to increase sales and conversions within the Team</li>
<li>Manage an events schedule to maximise yield</li>
<li>Focus on a consistently executed up-selling approach</li>
<li>Build strong relationships with customers to fully understand their needs</li>
<li>Arrange and carry out Hotel show rounds</li>
<li>Ensure the complete administration and execution of all planned events</li>
<li>Participate in hotel promotional activities</li>
</ul>What are we looking for? 
A Conference and Events Sales Executive serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
<ul><li>Good organisational and administration skills</li>
<li>Positive attitude and good communication skills</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Confident telephone manner</li>
<li>High level of IT skills</li>
<li>Excellent grooming standards</li>
</ul>It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
<ul><li>Demonstrated previous experience working in the Conference and Events function</li>
<li>Knowledge of the hotel property management systems</li> 
</ul> 
 
What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Conference and Events Sales Executive

INDEX Holding

<div><div><div>General Summary or Job Objective:
The Business Unit Manager will be responsible for generating revenue and business growth whilst overseeing the planning, execution, and completion of projects related to conferences and exhibitions. Daily tasks include expediting project processes, managing logistics, conducting inspections, and ensuring projects are completed on time and within budget. The role requires collaboration with various stakeholders to ensure the successful delivery of events.
Location: (Abu Dhabi)
Essential Functions:
Event Concept Development and Planning:
<ul>
<li>Develop comprehensive project plans in line with organizational processes and policies.</li>
<li>Collaborate with various teams (Media/Marketing, Design, IT, Legal, Research &amp; Development, Production, Procurement) to meet project milestones and timelines.</li>
</ul>
Project Management and Reporting:
<ul>
<li>Maintain ongoing progress reports and produce periodic status updates.</li>
<li>Ensure clear and consistent communication with clients from both the government and private sectors.</li>
</ul>
Budgeting and Cost Management:
<ul>
<li>Work closely with the event director to set event budgets and supervise event expenditures.</li>
<li>Implement strategies to increase revenue and manage costs effectively.</li>
</ul>
Sales and Business Development:
<ul>
<li>Identify and pursue new business opportunities to expand the client base and event portfolio.</li>
<li>Develop and implement sales strategies to drive event revenue and secure sponsorships, partnerships, and exhibitor participation.</li>
<li>Build and maintain strong relationships with potential clients and partners to foster business growth.</li>
</ul>
Proposal Creation and Client Engagement:
<ul>
<li>Develop customized proposals for government, semi-government, and private organizations based on RFP requirements.</li>
<li>Maintain strong client relationships to secure ongoing partnerships and collaborations.</li>
</ul>
On-Site Event Supervision:
<ul>
<li>Oversee all phases of the event, from setup to teardown, ensuring adherence to health and safety standards.</li>
<li>Manage on-site logistics and resolve any issues that arise promptly.</li>
</ul>
Marketing and Promotion:
<ul>
<li>Collaborate with the marketing team to create and implement tailored event marketing strategies.</li>
</ul>
Sponsor, Partner, and Exhibitor Management:
<ul>
<li>Manage relationships with sponsors, partners, and exhibitors, ensuring all deliverables and requirements are met.</li>
<li>Handle necessary permits and requirements related to sponsorships and partnerships.</li>
</ul>
Supplier and Production Oversight:
<ul>
<li>Manage supplier relationships, oversee production, supervise the quality of materials, conduct negotiations, and provide detailed briefings.</li>
</ul>
Permits and Insurance:
<ul>
<li>Process event permits, speaker permits, and event insurance to ensure all necessary documentation is in place.</li>
</ul>
Research and Program Development:
<ul>
<li>Conduct research to develop scientific programs, including sourcing speakers, determining relevant topics, and establishing event themes.</li>
</ul>
Key Qualifications &amp; Skills:
<ul>
<li>Bachelor&rsquo;s degree in Business Administration, with a minimum of 5-6 years of experience in event operations and management.</li>
<li>Experience in B2G Sales/bidding sales is a plus.</li>
<li>Experience in budgeting and cost management.</li>
<li>Ability to supervise and ensure health and safety compliance during events.</li>
<li>Skilled in proposal development and responding to RFPs.</li>
<li>Bilingual proficiency in English and Arabic.</li>
</ul>
<div>To apply send your CV to hr@index.ae</div></div></div></div>

Business Unit Manager - INDEX Conferences & Exhibitions

Future FM

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Event Director - Energy Conference and Exhibition

Takeda Pharmaceuticals

<div>By clicking the &ldquo;Apply&rdquo; button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda&rsquo;s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.<h2 class="jobSectionHeader">
Job Description</h2>
Job Purpose 
Organize domestic and international congresses, Takeda Organized Meetings and Events (TOMEs), and internal events in alignment with Takeda&rsquo;s strategic goals. Ensure timely execution and full compliance with internal and external regulations, while integrating sustainability principles. Manage vendor relations, travel logistics, budget coordination, and cross-functional collaboration to deliver impactful, value-driven events across local, regional, and global platforms.<div> 
Role Core Responsibilities &amp; Accountabilities 
<ul><li>Manage congress and meeting requests from Business Units and Medical departments, ensuring inclusion in the annual sponsorship list and tracking approved ad-hoc requests.</li><li>Coordinate and ensure timely submission of internal approvals (e.g., Gears, Purchase Orders) in line with organizational processes and deadlines.</li><li>Secure all required Ministry of Health (MOH) approvals for congress and meeting participation, sponsorships, and ensure timely event closure in collaboration with the Transparency and Government Event Reporting Specialist.</li><li>Execute TOMEs and scientific meetings, including registration, accommodation, and transportation, in compliance with company timelines and regulatory requirements.</li><li>Maintain robust communication with third-party vendors regarding budgets, services, documentation, and event details.</li><li>Create and manage purchase orders (POs), process advance payment requests, and ensure proper tracking and closure post-event.</li><li>Oversee reconciliation processes, including invoice handling and transfer of value reporting, ensuring timely and accurate documentation.</li><li>Ensure all activities comply with SOPs, AIFD guidelines, and MOH regulations, with proper archiving of supporting documents per company retention policy.</li><li>Deliver internal and external training sessions in collaboration with cross-functional teams to enhance awareness and compliance with congress and meeting processes.</li></ul></div><div> 
Role Mandatory Responsibilities 
<ul><li>Information Security Compliance: Act in full alignment with Takeda&rsquo;s Information Security Policy and Acceptable Use of Technology Policy.</li><li>Quality Ambassador: Promptly communicate product quality issues or concerns to the Quality Team.</li><li>Integrity &amp; Ethical Conduct: Consistently demonstrate integrity and ethical behavior, exemplifying Takeda&rsquo;s core values (Takeda-ism) at all times</li><li>Training &amp; Policy Adherence: Ensure timely completion of all mandatory global trainings and full adherence to Takeda&rsquo;s policies and procedures.</li><li>Lead by example in the accurate and timely use of company systems (e.g., Concur, Dakika, Bloom), fostering process discipline across the team.</li></ul></div> 
Role required Qualifications &amp; Capabilities<div> 
Qualifications 
<ul><li>Education: Vocational school and/or university graduate</li><li>Experience: Minimum 3 years of professional experience</li><li>Language: Intermediate English proficiency; able to follow documentation and communicate when needed.</li><li>Digital &amp; Technology: Proficiency in MS Office applications</li></ul></div><div> 
Capabilities &amp; Skills: 
<ul><li>Strong time management and prioritization skills</li><li>Proactive approach to meeting deadlines with excellent follow-up discipline</li><li>Effective communication skills for engaging internal and external stakeholders</li><li>Team-oriented mindset with a collaborative working style</li><li>Strong organizational and problem-solving abilities</li><li>Ability to manage multiple complex tasks simultaneously</li><li>Sound judgment and strategic decision-making</li><li>Basic financial awareness and cost-consciousness</li><li>Vendor coordination and project execution skills</li><li>Commitment to continuous learning and self-improvement</li></ul></div><h2 class="jobSectionHeader">
Locations</h2>
Istanbul, Turkey<h2 class="jobSectionHeader">
Worker Type</h2>
Employee<h2 class="jobSectionHeader">
Worker Sub-Type</h2>
Regular<h2 class="jobSectionHeader">
Time Type</h2>
Full time</div>

Congress and Event Specialist

Trident HRM Services Pvt Ltd

Key responsibilities<ul><li>Assist GM in developing and optimising marketing strategies: Analysing market trends,</li></ul>consumer needs, and competitor activities to devise comprehensive marketingstrategies aligned with exhibition objectives.<ul><li>Second SPOC in Leading and managing marketing campaigns: Planning, executing, and</li></ul>overseeing marketing campaigns across various channels, including digital(social media, email, SEO, SEM, etc.), and traditional advertising.<ul><li>Assist GM in Budget management: Developing and managing the show marketing budget,</li></ul>allocating effectively to maximise ROI, and tracking campaign expenditure.<ul><li>Brand management: Ensuring the consistency of brand messaging, visual</li></ul>identity, and CE and CX across all marketing channels and collaterals.<ul><li>Market research and analysis: Conducting thorough market research to</li></ul>understand consumer behaviour, preferences, and trends, and utilising dataanalytics tools to evaluate campaign effectiveness and optimise futurestrategies.<ul><li>On-site event management: Leading and overseeing the on-site execution of the</li></ul>exhibition. Managing high-value visitors, buyers, VIP&rsquo;s media, association heads,vendors and internal stakeholders, to ensure a seamless experience forattendees. troubleshooting and resolving any issues that may arise during the event.Collaboration: Fostering a collaborative environment and coordinating with otherdepartments like sales, Project, and operations.<ul><li>Reporting and analysis: Tracking key performance indicators (KPIs) and providing</li></ul>regular reports on campaign performance and insights to the reporting manager.<ul><li>Marketing Process: Adhering to system, process and compliance.</li></ul>Required skills &amp; Experience<ul><li>Excellent written and verbal communication skills</li><li>The ability to think creatively, generate fresh ideas and adapt to evolving trends</li><li>and technologies is crucial for success.</li><li>Analysing market trends, customer behaviour, and campaign performance data</li><li>is essential for making informed decisions and optimising strategies.</li><li>Experience with customer data platform and the ability to leverage first-party</li><li>data for audience segmentation and targeting existing and new audiences</li><li>Proficiency in marketing automation tools and campaign orchestration</li><li>Proficiency in marketing analytics platforms</li></ul>Job Type: Full-timePay: &#8377;1,000,000.00 - &#8377;1,100,000.00 per yearBenefits:<ul><li>Health insurance</li></ul>Work Location: In person

Asst. Marketing Manager - Conferences (B2B Events & Exhibitions)

Yatsudoki Chateraise

Key Responsibility<ul><li>Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.</li><li>Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.</li><li>Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.</li><li>Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.</li><li>Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).</li><li>Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.</li><li>Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.</li><li>Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.</li><li>Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.</li><li>Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.</li><li>Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.</li><li>Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.</li></ul>Required Experience<ul><li>Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.</li><li>Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.</li><li>Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.</li><li>Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.</li><li>Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).</li><li>Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.</li><li>Proficiency in tools like project management software, CRM systems, and event registration platforms.</li><li>Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.</li><li>Excellent communication, negotiation, and stakeholder management skills.</li><li>Willingness to travel and work extended hours during event periods.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of project management experience do you have in Conferences?</li><li>How many conferences do you manage end to end in year?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>

Conference and Exhibition Manager

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