conference coordinator

Society of Petroleum Engineers International

<div>
 
 
 JOB TITLE
 
 
 
 Senior Event Coordinator
 
 
 
 
 
 
 THE LOCATION
 
 
 
 Dubai, UAE (hybrid)
 
 
 
 
 
 
 THE ORGANIZATION
 
 
 
 
 Solutions. People. Energy.
 
 These three words define how we work together to create impact. Our members gain access to premier programs, content, and events designed to accelerate professional growth and career development, while fostering a strong network and sense of community. SPE employees are proud to contribute to a community that&rsquo;s making a difference globally!
 
 
 
 
 
 From our beginning in the early 1900&rsquo;s, SPE has grown to nearly 132,000 members in 146 countries. SPE is a 501(c)(3) not-for-profit organization with operations around the world. SPE maintains offices in Calgary, Dallas, Dubai, Houston, and Kuala Lumpur.
 
 
 
 
 
 
 Visit our website for more information about life as an employee with SPE: https://www.spe.org/en/spe-life/
 
 
 
 
 
 
 
 THE OPPORTUNITY
 
 
 
 The Senior Event Coordinator position is responsible for managing workshops from conceptualization to post-event wrap-up and programming support of Conferences and Symposiums throughout Europe and the Caspian regions.
 
 
 
 
 
 
 ESSENTIAL DUTIES AND RESPONSIBILITIES
 
 include the following:
 
 <ul>
 <li>
 Event Committee Management which includes committee formation, attending and facilitating committee meetings and liaising with committee members on the technical programme and overall event progress
 </li>
 <li>
 Support identification of workshop dates, avoiding clashes with other SPE and oil and gas industry activities worldwide
 </li>
 <li>
 Evaluate, inspect and select venues for workshops. Negotiate contracts and work closely with vendors on aspects such as catering, branding, audio&hyphen;visual, transportation, signage and entertainment
 </li>
 <li>
 Organizing social and networking opportunities during workshops
 </li>
 <li>
 Build and maintain external relationships with key stakeholders within the industry
 </li>
 <li>
 Work closely with committees to ensure successful management and smooth delivery of programmes. Also includes speaker solicitation, invitation and management
 </li>
 <li>
 Establish and maintain relationships with committees, event partners, venues and suppliers
 </li>
 <li>
 Production of monthly event progress reports
 </li>
 <li>
 Prepare and maintain workshop budgets, with close monthly monitoring and follow-up meetings with other teams including accounts, marketing, sales and event assistants.
 </li>
 <li>
 Work closely with Marketing to develop and execute an Event Marketing Campaign.
 </li>
 <li>
 Work closely with Sales and committee members to identify potential sponsors and exhibitors
 </li>
 <li>
 Ensuring sponsor, exhibitor and delegate payments are processed
 </li>
 <li>
 Overview of onsite registration management and operations
 </li>
 <li>
 Assume responsibility for successful workshops in terms of financial results and member-satisfaction
 </li>
 <li>
 Maintain competency with in-house computer applications and other software programmes that are applicable to event administration.
 </li>
 <li>
 Providing technical programme support for conferences, from SPE Paper Management System setup to production of conference proceedings, which includes processing abstracts and manuscripts on SPE system, author and committee communications and onsite preparations and execution.
 </li>
 <li>
 Work closely with Event Managers supporting Conference/Symposium programming and produce regular reports on the abstract/paper proposal process when required
 </li>
 <li>
 Communicate with authors during the paper management process
 </li>
 </ul>
 
 
 
 
 
 YOUR SKILLS AND EXPERTISE
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in event/project management, or a relate field, or equivalent practical experience supporting event activities.
 </li>
 <li>
 Experience supporting and facilitating event committees - desirable
 </li>
 <li>
 Timely and accurate written and verbal communication
 </li>
 <li>
 Skilled in budget management &amp; tracking
 </li>
 <li>
 Exceptional attention to detail, coordinating event logistics, producing progress reports, and maintaining accurate event documentation
 </li>
 <li>
 Highly organised, reliable, and comfortable managing multiple tasks in a fast-paced environment while keeping documentation structured.
 </li>
 <li>
 Self-motived, with the ability to work independently with little supervision.
 </li>
 <li>
 Strong collaboration skills, with the ability to communicate clearly and work effectively with global colleagues, internal teams, and external stakeholders.
 </li>
 <li>
 Proficient in event management systems and all MS Office Software
 </li>
 <li>
 Resilient and calm under pressure, particularly during live event environments
 </li>
 <li>
 Solution focused mindset, with confidence to take initiative
 </li>
 <li>
 Highly level of professionalism, a strong work ethic and commitment to delivering a successful event and an outstanding experience for event participants
 </li>
 </ul>
 
 
 
 
 
 OTHER REQUIREMENTS
 
 
 <ul>
 <li>
 Ability to travel (approx. 4 to 5 times per year) to the European &amp; Caspian region, without travel restrictions
 </li>
 <li>
 Knowledge of the Oil &amp; Gas industry -
 
 desirable
 
 </li>
 </ul>
 
 
 
 
 
 BENEFITS AND PERKS
 
 
 
 
 You can expect to enjoy our excellent benefits contributing to our employee work/life balance!
 
 
 <ul>
 <li>
 Private Medical Insurance
 </li>
 <li>
 Life Insurance protection
 </li>
 <li>
 Housing Allowance along with competitive salaries.
 </li>
 <li>
 Annual Airfare Allowance, an economy class, return airfare to your home country, paid after each full year of employment.
 </li>
 <li>
 Paid Annual Leave of 30 working days per annum.
 </li>
 <li>
 Carparking in our subsidized car parking arrangement.
 </li>
 </ul>
 
 
 
 
 
 To avoid delays in considering your application, please complete all questions within the application including your expected compensation range for this role.
 
 
 
 
 
 
 
 
 Society of Petroleum Engineers is an Equal Opportunity Employe
 
 
 
 r
 
 
 
 
 We welcome diversity in our workforce and encourage all qualified applicants to apply.
 
 
 
 
</div>

Senior Event Coordinator

Siemens Healthineers

<div>Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. 
 
Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.
Siemens Healthineers is looking for an experienced candidate to join our North American Exhibit Management team based in the Malvern, PA office in a remote capacity with travel for team collaboration. Our exhibit management organization provides convention and tradeshow management services in the United States supporting our regional and global business. We function as the trusted partner to our stakeholders by developing creative and strategic solutions that present our diverse portfolio while supporting the overall Healthineers strategy. This position is part of a Team who work together to provide for the 130+ Conferences/Tradeshows annually across our multiple business areas and business lines.
Expectations:<ul><li>
Lead the planning and execution of 18+ high- to mid-level conferences across North America, including U.S.-based global conferences/tradeshows, with minimal oversight.</li><li>
Manage program budgets of up to $5M in compliance with Siemens financial policies and processes.</li><li>
Deliver accurate, timely, and effective reporting.</li><li>
Build and maintain strong working relationships with executives, internal stakeholders, vendors, associations, and colleagues.</li></ul>
Responsibilities:
The Exhibit Manager is responsible for overseeing all aspects of conference and tradeshow management, ensuring that each aligns with the business strategy and delivers exceptional results. Key responsibilities are detailed below.<ul><li>
Project Management: Act as the project manager for all scheduled conferences/tradeshows, including developing strategic project plans, organizing and managing core teams, and fulfilling financial obligations. This role requires coordination across the entire project lifecycle to achieve successful outcomes.</li><li>
Stakeholder Collaboration: Work closely with internal stakeholders such as Communications, Marketing, Product, Finance, Event Management, Technical, and others for each conference/tradeshow. Oversees project plan, defines roles and responsibilities for conference team members and ensures regular project team meeting cadence. Collaboration ensures that all aspects of the program are aligned with organizational goals and executed efficiently.</li><li>
Exhibit Logistics Management: Oversee and execute all exhibit logistics, including design, services, housing &amp; registration, sponsorships, etc. Ensure operational excellence by maintaining, enhancing, and executing procedures throughout the entire conference cycle, from pre-conference planning to post-conference wrap-up.</li><li>
Association and Sponsorship Coordination: Serve as the primary contact for associations to develop and finalize contracts and agreements that support the business strategy. Facilitate sponsorship activities, such as submitting materials, in coordination with marketing and communications colleagues.</li><li>
Vendor Management: Manage relationships with vendors to ensure deliverables are met within budget. Research and source appropriate vendors in partnership with procurement as needed, maintaining effective communication and oversight.</li><li>
Problem Solving: Demonstrate expert problem-solving skills and manage multiple priorities simultaneously. Remain calm under pressure and educate stakeholders about risks involved in logistics planning, guiding them toward productive solutions.</li><li>
Budget Management: Build and manage budgets ranging from $5,000 to over $2,000,000, adhering to financial processes and policies. Responsibilities include handling vendor quotes, payments, and reconciliation to maintain fiscal integrity.</li><li>
Reporting and Program Wrap-Up: Create and deploy surveys and facilitate program debriefs to gather feedback and complete wrap-up activities, supporting continuous improvement. Monitor and report on key performance indicators for each conference, providing valuable insights for future planning and execution.</li><li>
Creative Elements and Program Execution: Drive creative elements and execution for programs when required, ensuring that each conference/tradeshow is engaging and memorable. Lead exhibit design process leveraging specialized expertise as needed to deliver compelling experiences.</li></ul><ul><li>
Compliance and Transparency: Ensure compliance and transparency reporting as required by organizational and regulatory standards.</li><li>
Onsite Management: Provide onsite management when necessary for conferences and tradeshows; overseeing execution and resolving issues as they arise to ensure a successful conference/tradeshow.</li></ul>
Qualifications:<ul><li>
A seasoned professional with 8-10 years experience in exhibition or conference management required; with healthcare preferred</li><li>
Bachelor's degree is preferred</li><li>
Organized, driven, with high attention to detail</li><li>
Highly accountable and holds stakeholders and vendors to high level of accountability</li><li>
Able to manage complex logistical planning and execution</li><li>
Ability to multi-task when managing multiple conferences/tradeshows at one time</li><li>
Excellent collaboration, communication, organizational, and problem-solving skills</li><li>
Ability to work within a complex matrixed organization</li><li>
Engage, present, and influence senior level management with confidence</li><li>
Requires approximately 20-30% travel including weekend and working extended hours for assigned conferences.</li></ul>
Who we are: We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.
How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual&rsquo;s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world&rsquo;s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably.
To find out more about Siemens Healthineers businesses, please visit our company page here.
The base pay range for this position is:
$105,150 - $144,584
Factors which may affect starting pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.
If this is a commission eligible position the commission eligibility will be in accordance with the terms of the Company's plan. Commissions are based on individual performance and/or company performance.
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan. life insurance, long-term and short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time.
Equal Employment Opportunity Statement: Siemens Healthineers is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.
EEO is the Law: Applicants and employees are protected under Federal law from discrimination. To learn more, click here.
Reasonable Accommodations: Siemens Healthineers is committed to equal employment opportunity. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations.
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form here. If you&rsquo;re unable to complete the form, you can reach out to our HR People Connect People Contact Center for support at peopleconnectvendorsnam.func@siemens-healthineers.com. Please note HR People Connect People Contact Center will not have visibility of your application or interview status.
California Privacy Notice: California residents have the right to receive additional notices about their personal information. To learn more, click here.
Export Control: &ldquo;A successful candidate must be able to work with controlled technology in accordance with US export control law.&rdquo; &ldquo;It is Siemens Healthineers&rsquo; policy to comply fully and completely with all United States export control laws and regulations, including those implemented by the Department of Commerce through the Export Administration Regulations (EAR), by the Department of State through the International Traffic in Arms Regulations (ITAR), and by the Treasury Department through the Office of Foreign Assets Control (OFAC) sanctions regulations.&rdquo;
Data Privacy: We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions become open. Register here to get started.
Beware of Job Scams: Please beware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as Siemens Healthineers recruiters/employees. These scammers may attempt to collect your confidential personal or financial information. If you are concerned that an offer of employment with Siemens Healthineers might be a scam or that the recruiter is not legitimate, please verify by searching for the posting on the Siemens Healthineers career site.
To all recruitment agencies: Siemens Healthineers does not accept agency resumes. Please do not forward resumes to our jobs alias, employees, or any other company location. Siemens Healthineers is not responsible for any fees related to unsolicited resumes.</div>

Exhibit Manager

JOB HUB GLOBAL

Join Our Team &ndash; Transport Coordinators for AL SHAQAB 2025!We are seeking dedicated Event Coordinators to ensure seamless logistics and transportation for participants and guests. This is your chance to contribute to an elite competition that showcases Qatar&rsquo;s equestrian heritage and reinforces its place as a global sports destination in line with Qatar National Vision 2030.If you have experience in Event Coordination and a passion for delivering excellence, we invite you to be part of this extraordinary event.Event: Al Shaqab Event Location: Doha, QatarWe are urgently looking for Event Coordinators for a prestigious event in Qatar.Job Details:<ul><li>Position: Event Coordinator</li><li>Number of Vacancies: 10</li><li>Salary: QAR 11 per hour</li><li>Working Hours: 12 hours per day</li><li>Off Days: No off</li><li>Duration: 15 to 30 days</li><li>Joining: Immediate (4th February 2026)</li></ul>Candidate Requirements:<ul><li>Previous event / coordination experience is an advantage</li><li>Physically fit and ready for long working hours</li><li>Good communication and teamwork skills</li><li>Must be available for immediately</li></ul>What We Offer:<ul><li>Short-term paid event assignment</li><li>Opportunity to work at a high-profile international event</li><li>Competitive hourly pay</li></ul>Please note that applicants should answer the pre-screening questions to be considered for this positionTHOSE WHO CAN JOIN IMMEDIATELY SHOULD APPLY. REGRETTABLY ONLY SHORTLISTED CANDIDATES WILL BE CONTACTEDJob Type: Temporary Contract length: 30 daysPay: QAR11.00 per hourExpected hours: 84 per weekApplication Question(s):<ul><li>How many years of expereince do you have as a Project Event Coordinator ?</li><li>Do you have valid QID?</li><li>Are you available to start working immediately in this position?</li><li>Are you in agreement to the salary mentioned in job posting (11 / hour for 12 hrs in a day)?</li></ul>

Event Project Coordinators

Jouzy Consulting Engineers

Job Title: Proposal CoordinatorLocation: Dubai, UAEDepartment: Business Development / ProposalsReports to: Departments HeadsAbout Jouzy Consulting EngineersJouzy Consulting Engineers (JCE) is a leading engineering consultancy in Dubai, established in 1966. We deliver multidisciplinary design and supervision services across buildings and infrastructure, supporting clients with technical excellence, compliance, and reliable project delivery.Position OverviewThe bid Coordinator supports the end-to-end preparation and submission of proposals, tenders, EOIs, and prequalification packages. The role ensures submissions are compliant, well-structured, branded, and delivered on time by coordinating inputs from technical teams, finance, and management.Responsibilities<ul><li>Coordinate the full proposal lifecycle: kick-off, planning, content collection, formatting, review cycles, and final submission.</li><li>Maintain tender schedules and trackers; monitor deadlines, deliverables, and required approvals.</li><li>Prepare and update proposal structures, document templates, and standard company content (profiles, project sheets, CVs, organograms).</li><li>Compile compliance matrices and ensure all requirements (forms, declarations, certificates, and supporting documents) are met.</li><li>Edit, proofread, and format submissions to a high standard (Word/PDF), ensuring consistency, branding, and readability.</li><li>Liaise with technical leads to gather methodology, scope understanding, project approach, and key differentiators.</li><li>Coordinate with Finance/Commercial for fee proposals, commercial forms, and pricing schedules (as applicable).</li><li>Manage submission logistics including online tender portals, email submissions, printing, binding, and courier arrangements when required.</li><li>Maintain an organized library of past submissions, client requirements, and lessons learned; support client prequalification registrations and updates on relevant platforms and portals.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Engineering, or a related field.</li><li>5 to 7 years of experience in procurement, tendering, or bid support, preferably within the infrastructure industry or related industries, including experience with a consultant, contractor. developer, or Project Management Consultant (PMC),</li><li>Strong command of Microsoft Word (advanced formatting), PowerPoint, and Excel; strong PDF handling and document compilation skills.</li><li>Excellent written English; Arabic is an advantage.</li><li>High attention to detail with strong proofreading, formatting, and quality-control skills.</li><li>Ability to manage multiple submissions simultaneously, prioritize effectively, and work under tight deadlines.</li><li>Strong coordination and stakeholder management skills; able to communicate clearly with technical and commercial teams.</li><li>Familiarity with tendering processes, client requirements, and online submission portals is an advantage.</li><li>Experience with InDesign or similar tools is a plus (not mandatory).</li></ul>Why JCEAt JCE, you will join a firm with a long-standing reputation in Dubai since 1966, working alongside experienced professionals on diverse projects across buildings and infrastructure. We offer a collaborative environment, structured processes, and opportunities to grow your skills in bids, client engagement, and high-quality project delivery.Job Type: Full-timePay: AED8,000.00 - AED10,000.00 per month

Proposal Coordinator

Hilton

<div>
 A GC&amp;E Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals.
 
 
 
 What will I be doing?
 
 
 
 As a GC&amp;E Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:
 
 
 <ul>
 <li>
 Receive groups and events and keep up to date the hotel even output
 </li>
 <li>
 Draw up contracts for groups and events
 </li>
 <li>
 Insert Rooming List in the system, update payment instructions and enter important information relevant to the group
 </li>
 <li>
 Negotiate budgets with customers
 </li>
 <li>
 Develop events Work Orders in the system with all relevant information
 </li>
 <li>
 Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)
 </li>
 <li>
 Perform monthly report groups and update closing information groups
 </li>
 <li>
 Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen
 </li>
 <li>
 Act directly with the guest or client during the stay of groups and events
 </li>
 <li>
 Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.
 </li>
 <li>
 Ensure that all client requests are answered efficiently and with agility
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 A GC&amp;E Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
 
 
 <ul>
 <li>
 Graduate or MBA in Management, Hospitality and Marketing
 </li>
 <li>
 Previous sales groups and events, preferably in Hospitality
 </li>
 <li>
 Ability to analyze and manage multiple tasks
 </li>
 <li>
 Ability to solve problems quickly and efficiently
 </li>
 <li>
 Sense of organization and planning
 </li>
 <li>
 Good computer skills including Excel, PowerPoint and Word
 </li>
 <li>
 Proactive approach to meet deadlines and objectives
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Garden Inn Al Khobar King Fahd Causeway
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Doubletree by Hilton
 
 
 
 Job
 
 
 
 Sales
</div>

GC&E Cordinator

Figure Shipping

Job OverviewWe are seeking an experienced and proactive Pricing &amp; Sales Coordinator with strong knowledge of JCtrans and/or WCA networks. The ideal candidate will support the sales team by handling pricing inquiries, coordinating shipments, managing documentation, and performing administrative tasks to ensure smooth daily operations.This role requires someone who understands freight forwarding networks and can independently communicate with overseas agents while supporting sales and operations.Key Responsibilities<ul><li>Handle pricing inquiries through JCtrans, WCA, and other freight networks</li><li>Develop and maintain strong relationships with overseas agents</li><li>Prepare competitive freight quotations (Air, Sea &amp; Land)</li><li>Coordinate shipments from booking until delivery</li><li>Generate AWBs, invoices, and other shipping documentation</li><li>Follow up with customers and agents regarding payments</li><li>Support the sales team with coordination and operational updates</li><li>Maintain accurate records and update internal systems</li><li>Perform general administrative and office support tasks</li></ul>Requirements<ul><li>Minimum 2&ndash;4 years experience in Freight Forwarding</li><li>Strong working knowledge of JCtrans and/or WCA network</li><li>Good understanding of freight pricing (Air &amp; Sea freight)</li><li>Experience in sales coordination and shipment handling</li><li>Strong communication and negotiation skills</li><li>Good command of English (written and spoken)</li><li>Ability to multitask and work under pressure</li><li>Skills</li><li>Strong attention to detail</li><li>Good organizational skills</li><li>Customer service oriented</li><li>Ability to build agent relationships internationally</li><li>Proficient in MS Office and freight systems</li></ul>Job Type: Full-timePay: E&pound;18,000.00 per monthExperience:<ul><li>Working with the JCtrans portal or the WCA network?: 2 years (Required)</li></ul>

Pricing & Coordinator

metroConnections

The Creative Asset Coordinator is a support role within the Creative Services team, responsible for coordinating printed signage, digital media, and creative assets for conferences and events.This position manages the workflow, production, and delivery of creative materials, ensuring accuracy, consistency, and timeliness while streamlining processes to support multiple teams. A Conference and Event Creative Asset Coordinator can accomplish this by implementing the metroConnections Brand Pillars in everyday work functions with internal colleagues and external partners: Connection, Innovation, Adaptability, Partnership, Dependability, Execution.This is a full-time, salary, hybrid position. Work locations will include independent remote/work from home, occasional team office work in Burnsville, MN, quality check reviews at print vendor facilities. This position is an entry-level position to gain experience and develop skills with the goal of growing into elevated positions and specializing in Creative Services at metroConnections.Position Responsibilities include, but are not limited to:<ul><li>Work collaboratively with all service teams within metroConnections.</li><li>Participate in all aspects of metroConnections where appropriate/when assigned.</li><li>Support or lead efforts to enhance and further develop the processes and service offerings at metroConnections, particularly in the area of printed signage and digital media coordination.</li><li>Manage content and scheduling for digital signage and kiosks, including OptiSigns.</li><li>Organize media in digital signage library.</li><li>Schedule digital signage agendas and media.</li><li>Administer assignments and co-manage licensed music licenses.</li><li>Serve as a pre-planning backup for Branding and Print Production Specialists.</li><li>Support internal teams by coordinating the production of creative assets when a dedicated Branding Specialist is not assigned to a program. Such projects include minimal branding needs, standalone shop projects, etc. Support the Coordination Phase for requested creative assets, following established processes:</li><li>Coordinate and communicate with internal teams and external partners while keeping information about the graphic design and print needs centrally organized. Compile and organize graphics specifications grids for print graphics.</li><li>Coordinate and communicate with internal team members regarding print graphic needs, requirements, recommendations, creative, and approvals.</li><li>Receive and review graphic design specifications.</li><li>Coordinate and communicate with internal and external graphic designers and animators regarding design needs for print production and digital media.</li><li>Coordinate and communicate with print vendors regarding print needs: request quotes, communicate timelines, and provide files. Submit finalized/approved signage graphic files to printer for print and lead the process for approval of proofs.</li><li>Cross-check signage quote from printer, send revisions if needed, and devise an internal asset timeline for deliverables.</li><li>Coordinate and communicate with internal team members regarding the development, production, and testing of printed graphics, following established processes.</li><li>Lead or support quality check reviews at print vendor and metroConnections facilities.</li><li>Format operational PowerPoint creative decks.</li><li>Communicate and coordinate with internal teams: Operations, Shop, Design, Sales, etc.</li><li>Correspond with vendors &ndash; check availability/options, negotiate rates, book services, etc.</li><li>Coordinate financial details with Accounting Team: accounts receivable, accounts payable, etc.</li><li>Create, format, and save all project documents in program folder (SharePoint) and program workspace (Smartsheet) throughout planning process.</li></ul>DURING PROGRAM: Provide remote support for on-site team members, as needed:<ul><li>Respond to relevant needs for on site team.</li><li>Maintain digital signage scheduling &amp; revise media as necessary.</li></ul>POST PROGRAM: Support or lead the post-program follow up phase of assigned projects:<ul><li>Inventory new items for storage/update existing inventory details.</li><li>Archive digital display media and clear out platform media library.</li><li>Compile and share debrief notes. Communicate updates and learning experiences to internal teams.</li><li>Communicate updates and learning experiences to internal teams.</li><li>Finalize financial details with Accounting Team: accounts receivable, accounts payable, etc.</li></ul>Minimum Qualifications include:<ul><li>Technology literate with a passion for learning new things; ability to become proficient in the most frequently-used platforms.</li><li>Exhibit strong computer and technical skills; proficiency in Microsoft Office including PPT, Word, Excel, and Outlook.</li><li>Enthusiastic learner; learn quickly.</li><li>Work independently to come up with viable solutions.</li><li>Provide excellent customer service via email, on the phone and in-person.</li><li>Take direction from multiple managers or team members, as well as having a good understanding of with whom to advise/consult in the event of conflicting instruction.</li><li>Multi-task efficiently and provide detailed work while maintaining big-picture thinking.</li><li>Strong organizational skills, with the ability to stay focused on tasks, as well as a strong attention to detail and organization/documentation.</li><li>Demonstrate common sense, comprehend instructions, interpret documents, and apply abstract principles to a wide range of complex tasks.</li><li>Excellent oral and written communication, including presentation skills (English is the primary language).</li><li>Understand the meanings of words and effectively respond, analyze information, and write reports, and comprehend complex issues and communicate effectively to diverse groups.</li><li>Perform basic arithmetic accurately and compute rates and percentages.</li><li>Ability to work well in a team environment; able to collaborate and compromise, both as a lead and support role.</li><li>Manage stress successfully: adapt to change, trouble-shoot, and make decisions while maintaining a calm and respectful demeanor.</li><li>Work successfully with many different types of personalities.</li><li>Possess strong leadership skills and an outgoing personality.</li><li>Maintain a cheerful and positive attitude.</li><li>Maintain a presentable appearance as many work functions are performed in or adjacent to a corporate atmosphere.</li><li>Ability to handle work-related stress; handle multiple priorities simultaneously; and meet deadlines.</li></ul>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.<ul><li>The employee must be able to lift up to 40 pounds.</li><li>The employee may exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push or otherwise move objects.</li><li>This is a sedentary position that requires the employee to sit for extended periods of time without being able to leave the work area.</li><li>The employee will experience repetitive motion, substantial movements (motions) of the wrists, hands, and/or fingers.</li><li>The employee will type or otherwise work primarily with fingers.</li><li>The employee will be required to stand or walk for long periods of time.</li><li>Regularly required to talk/hear.</li></ul>Preferred Qualifications include:<ul><li>1+ years of industry or related experience.</li><li>Third-party planning experience.</li><li>Experience working with graphic designers and print vendors.</li></ul>Benefits Package Highlights:<ul><li>Comp Time for on-site program hours worked over 40</li><li>Paid Time Off &ndash; Starting with 15 PTO Days</li><li>Paid Holidays &ndash; 9.5 Days Annually, including Employee-Owner Appreciation Day (first Friday of March)</li><li>Summer Fridays &ndash; Reduced Business Hours on Fridays during Summer Months</li><li>Employee-Owned &ndash; Employee Stock Ownership Plan &ndash; Retirement Plan 100% funded by the company</li><li>401(k) Retirement Plan with company match</li><li>Medical and Dental Insurance &ndash; 50% company paid</li><li>Options for Voluntary Disability Insurance, Voluntary Vision Insurance, Voluntary Life and AD&amp;D Insurance</li><li>Bereavement &ndash; Up to 5 Days Paid per occurrence</li><li>Annual Uniform Allowance</li><li>Monthly Cell Phone Reimbursement</li></ul>Compensation:<ul><li>$50,000.00 annually</li></ul>Please send your resume and salary requirements. No phone calls please.metroConnections is proudly employee owned and operated. An employee stock ownership plan (ESOP) is an employee benefit plan that gives workers ownership interest in the company.Equal Opportunity is metroConnections, Inc.&rsquo;s policy. We are committed to policies of non-discrimination to promote diversity in employment regardless of race, sex, parental or marital status, age, religion, sexual orientation, disability or any other criteria not specifically related to relevant aptitudes, potential, skills, and abilities.We value the diversity in society and the diversity amongst our employees, and we believe that by successfully managing this diversity, we can gain from it and become a more effective business. If you are excited about this opportunity but your past experience does not align perfectly with the qualifications, we encourage you to apply anyway. This or another opportunity may end up being a great fit for you!metroConnections is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation, contact metroConnections&rsquo; Human Resources team at 612.333.8687.Job Type: Full-timePay: $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: Hybrid remote in Burnsville, MN 55337

Conference and Event Creative Asset Coordinator

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