conference coordinator

DMG Events

This is a crucial time for the energy industry as it rapidly adapts and evolves to meet the global energy transition and deliver secure, affordable and equitable energy for all. dmg events is committed to playing a key role in bringing together the major stakeholders who are driving pragmatic change for future energy ecosystems, and the India and Asia portfolios are bringing the challenges and opportunities of these rapidly growing markets into the spotlight.
The Conference Coordinator role is both an essential component for the successful delivery of dmg s world-class conferences, and an important first step on the dmg Conference Production and Management career path.
The Conference Coordinator assists with the organisation, maintenance and completion of key administrative and logistical tasks that form a core part of Conference Production work. Their contributions allow the Conference Production team more time to focus on the quality, scope, commercial appeal and timely delivery of their programmes. They also help ensure that dmg s Speakers receive a high-standard end-to-end experience, from onboarding, through to featuring in marketing collaterals and campaigns, and during their time on-site at dmg s events.
The Conference Coordinator works extensively with not only the Conference Production team, but also Marketing Managers, designers, Web teams and IT, as well as externally, with Speakers, their Communications teams, and third-party service providers. Conference Coordinators represent an important information conduit between internal departments, and as a key point of contact for speakers and their representatives.
Importantly, the invaluable experience and exposure to core Production tasks, processes and systems as well as dmg s brands, products, markets and company structure offers Conference Coordinators a comprehensive start in Conference Production and Management.
KEY ACCOUNTABILITIES Production Administration 
 Assisting Producer with setting up, overseeing and reporting on Technical Conference campaigns in CMP system.
 Becoming a key point of contact for Strategic and Technical Speakers to deal with bulk of incoming questions, unrelated to content or speaker placement (Producer s remit).
 Assisting with key production administration tasks.
 Inputting speaker campaigns into Salesforce. 
Marketing and Design Related Tasks 
 Website maintenance of Conference/Speaker pages.
 Brochure, EDM and social media banner checks and edits.
 Speaker amplification and promotions. 
Pre-Event and On-Site Conference Delivery 
 Overseeing speaker consent form campaigns.
 Coordinating speaker badge/registration process with registration team.
 On-site speaker photos.
 On-site theatre/Speaker Lounge management.

Conference Coordinator

Hilton

<div>Groups Coordinator
A Groups Coordinator will ensure the effective coordination and administration of all group room bookings, as per the group reservations procedure. 
 
 
What will I be doing? 
As Groups Coordinator, you will ensure the effective coordination and administration of all group room bookings, as per the group reservations procedure. Specifically, you will be responsible for performing the following tasks to the highest standards:
<ul><li>Adhere to the events and group yield policy in order to maximize revenue</li>
<li>Develop and maintain a customer database</li>
<li>Generate and develop sales leads and contact potential clients to build business relationships</li>
<li>Research local competition and local events</li>
<li>Manage administrative requests as directed by the Management Team</li>
<li>Manage an events schedule to maximise yield</li>
<li>Build strong relationships with customers, Guests and Team Members in order to gain full understanding of their needs and work to serve them effectively</li>
<li>Arrange and carry out Hotel show rounds</li>
<li>Ensure the complete administration and execution of all planned events</li>
<li>Participate in hotel promotional activities</li>
</ul>What are we looking for? 
A Groups Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Good organisational and administration skills</li>
<li>Positive attitude and good communication skills</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Confident telephone manner</li>
<li>High level of IT skills</li>
<li>Excellent grooming standards</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Knowledge of the hotel property management systems</li>
<li>Previous experience in a Conference and Events function</li>
<li>Relevant degree, in a business discipline, from an academic institution</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its . Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Groups Coordinator

Yatsudoki Chateraise

Event PlanningProject Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timelineEvent CollateralsTheir responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.Speaker Management and CoordinationSpeaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if requiredSchedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.Program ManagementProgram Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.CME applicationNeeds Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.Website Planning: Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.Other Activities: Inter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality AssuranceJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Conference

Excel Recruitment

CONFERENCE MANAGER - MATERNITY COVER c£55-£60k + EXC BENSWe are looking for an experienced Conference Manager who can provide continuity during a maternity absence.This well-established, medical membership body is looking for an events and conference professional with at least five years event management experience in the healthcare sector. In 2026 there will be two flagship events to be arranged for those working in the medical and health care sectors. The successful candidate will be responsible for the organisation and management of both conferences, supported by a small team of staff. Additionally, there will be other smaller conference management sessions to oversee and organise. We are looking forward to hearing from you if you feel you are a sophisticated communicator and meet the essential criteria for this position. Please contact us today!

Conference Manager

Stellar Connect Events LLC

Key Responsibilities: <ul> <li>Conduct in-depth market research to identify key trends, challenges, and opportunities within target industries.</li> <li>Develop conference topics, themes, and formats based on research and market demand.</li> <li>Identify, invite, and secure high-profile speakers, panelists, and moderators.</li> <li>Write engaging and commercially viable conference agendas and content briefs.</li> <li>Work closely with the sales, marketing, and operations teams to ensure smooth event execution.</li> <li>Liaise with speakers to prepare and coordinate session materials, bios, and logistics.</li> <li>Maintain strong industry relationships and stay current with market developments.</li> <li>Attend industry events and competitor conferences for research and networking.</li> </ul> Reporting and administration: <ul> <li>Report on event progress, speaker acquisition, and production milestones to senior management.</li> <li>Maintain updated records of speaker communications, research notes, and session outlines.</li> <li>Provide regular updates to the marketing and sales teams to support delegate and sponsorship campaigns.</li> <li>Prepare post-event reports including content performance, delegate feedback, and recommendations.</li> <li>Track production timelines and ensure all deliverables meet quality standards and deadlines.</li> </ul>

Conference Producer

DFSICON

Company DescriptionDFSICON 2026, the 23rd Annual Conference of the Diabetic Foot Society of India, will be held in Bengaluru from September 17&ndash;20, 2026. With the theme &ldquo;Digital Footprints in Limb Preservation,&rdquo; the conference focuses on how digital technologies, such as artificial intelligence and advanced imaging, are transforming diabetic foot care. Organized in collaboration with ALPS, FIP, and IADFS, the event features cutting-edge research, interactive workshops, and a vibrant exhibition zone. DFSICON 2026 is a platform for every stakeholder in limb preservation, offering tracks for surgeons, physicians, nurses, paramedics, researchers, and industry partners. The conference aims to create lasting impact through science, technology, and community engagement.Role DescriptionFull-time Executive Secretary for a one-year appointment.If you are MBBS / BDS / MHA / MPH (or equivalent) and have a passion for managing events, coordinating teams, and taking ownership, this role offers a unique opportunity. Prior experience in college fests, conferences, or large-scale events will be considered an advantage.What you will gain:<ul><li>Extensive learning and exposure with leading doctors, researchers, and global experts</li><li>Certificate and Letter of Recommendation on successful completion</li><li>A leadership role in organizing one of India&rsquo;s most prestigious medical conferences</li><li>Stipend provided</li></ul>Job Type: Full-timePay: &#8377;25,000.00 - &#8377;30,000.00 per monthWork Location: In person

Intern for event management

Hilton Hotels

As Group, Conference, and Events (GCE) Sales Executive, you will maximise revenue opportunities in the areas of group reservations, conferences and events by driving sales leads and increasing conversions. The GCandE Sales Executive will interact frequently with Guests and customers with the intention of earning repeat and expanded business. Specifically, a Group, Conference, and Events (GCE) Sales Executive will perform the following tasks to the highest standards:
<ul>
<li>Receive and convert incoming enquiries to achieve targets and maximize revenue</li>
<li>Seek opportunities to increase sales and conversions within the Team</li>
<li>Manage an events schedule to maximise yield</li>
<li>Focus on a consistently executed up-selling approach</li>
<li>Build strong relationships with customers to fully understand their needs</li>
<li>Arrange and carry out Hotel show rounds</li>
<li>Ensure the complete administration and execution of all planned events</li>
<li>Participate in hotel promotional activities</li>
</ul>

Group, Conference and Events Sales Executive

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