conference coordinator

Hilton

<div>Groups Conference &amp; Events Coordinator | Hilton Dubai Palm
At Hilton Dubai Palm Jumeirah a Groups and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. 
What will I be doing?
As a Groups and Events Coordinator, you will work following the events that occur in the Hotel from initial contact with the head of the event to prepare contracts for groups and events, until the end of the event and therefore must perform the following tasks with the higher standards:<ul><li>
Receive groups and events and keep up to date the hotel even output</li><li>
Draw up contracts for groups and events</li><li>
Insert Rooming List in the system, update payment instructions and enter important information relevant to the group</li><li>
Negotiate budgets with customers</li><li>
Develop events Work Orders in the system with all relevant information</li><li>
Conduct instructional groups with all relevant information to the group (number of able, category, price, form of payment, contact the company, special notes, etc.)</li><li>
Perform monthly report groups and update closing information groups</li><li>
Interact permanently with the Account Managers, Sales Coordinators, Reservations, Front Desk, Department Parties, Hilton Meetings and kitchen</li><li>
Act directly with the guest or client during the stay of groups and events</li><li>
Participate in special activities such as secretaries of cocktails, welcome tour groups, etc.</li><li>
Ensure that all client requests are answered efficiently and with agility</li></ul>
What are we looking for?
A Groups and Events Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul><li>
Graduate or MBA in Management, Hospitality and Marketing</li><li>
Previous sales groups and events, preferably in Hospitality</li><li>
Ability to analyze and manage multiple tasks</li><li>
Ability to solve problems quickly and efficiently</li><li>
Sense of organization and planning</li><li>
Good computer skills including Excel, PowerPoint and Word</li><li>
Proactive approach to meet deadlines and objectives</li><li>
Having an outgoing personality
</li><li>Fast learner</li><li>
Team player</li></ul> 
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Groups Conference & Events Coordinator | Hilton Dubai Palm

SignalWire

<div>
 SignalWire is seeking an organized and proactive Event Logistics Coordinator to partner with our Events Manager in planning, coordinating, and executing a variety of events. This role encompasses our flagship annual technology conference, ClueCon, along with other external and internal conferences, events, and in-person meetings. This is a part-time position with hours that fluctuate throughout the year, requiring increased flexibility leading up to major events like ClueCon every August.
 
 
 Although this position is remote, occasional travel is required.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
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 Answer and manage incoming event calls and respond promptly to emails and chat communications
 </li>
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 Engage with the community on social media and Discord, sharing relevant updates and information
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 Support preparation and coordination of graphics and printed materials as needed
 </li>
 <li>
 Collaborate with Marketing to ensure all event needs are clearly identified and met
 </li>
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 Participate in planning meetings with management
 </li>
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 Maintain and update Asana tasks, boards, and projects
 </li>
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 Manage documentation for all event logistics
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 Conduct research on conventions and venues
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 Assist in booking travel for staff as needed
 </li>
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 Coordinate shipping of items to conference venues or locations
 </li>
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 Help manage swag inventory and allocation
 </li>
 <li>
 Provide support in Salesforce, Brex, and Hubspot as required
 </li>
 <li>
 Maintain event timelines and collaborate with multiple departments to meet deadlines
 </li>
 <li>
 Keep master event documentation up to date
 </li>
 <li>
 Work cross-functionally to ensure event success
 
 
 </li>
 </ul>
 
 ClueCon Conference Support:
 
 
 
 <ul>
 <li>
 Lead attendee acquisition and coordination, including cold calling
 </li>
 <li>
 Manage content and updates for the ClueCon website
 </li>
 <li>
 Help with inventory management at our ClueCon office (as needed)
 </li>
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 Oversee registration for ClueCon
 </li>
 <li>
 Serve as primary contact for speakers and secured sponsors
 </li>
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 Support sponsorship activities as needed
 </li>
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 Build and maintain strong relationships with sponsors, speakers, and the community
 </li>
 <li>
 Collaborate with Marketing on post-event content
 
 
 </li>
 </ul>
 
 Required Skills:
 
 
 
 <ul>
 <li>
 Experience with event logistics, including venue research, travel booking, and shipping coordination
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 <li>
 Experience with customer service via phone, email, and chat
 </li>
 <li>
 Strong communication skills, both written and verbal, for engaging with attendees, sponsors, and internal stakeholders
 </li>
 <li>
 Comfortable using various CRM and project management software (such as Salesforce, Brex, Hubspot, Asana)
 </li>
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 Ability to stay flexible and calm under pressure with changing priorities
 </li>
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 Proven self-starter who can efficiently manage time and workload in a remote environment
 </li>
 <li>
 Strong collaboration skills to work cross-functionally with multiple departments
 </li>
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 Ability to manage and update documentation, timelines, and task boards
 </li>
 <li>
 Willingness and ability to travel as needed
 </li>
 <li>
 Experience managing inventories, swag, and printed materials
 
 
 </li>
 </ul>
 
 Preferred Skills:
 
 
 
 <ul>
 <li>
 Project management experience
 </li>
 <li>
 Experience posting and engaging on social media platforms and Discord
 </li>
 <li>
 Basic graphic design and video editing skills
 </li>
 <li>
 Experience with website management
 </li>
 <li>
 Cold calling and attendee acquisition experience
 </li>
 <li>
 Prior experience working in conference or event coordination roles
 
 
 </li>
 </ul>
</div>

Event Logistics Coordinator

Excel Recruitment

CONFERENCE MANAGER - MATERNITY COVER c£55-£60k + EXC BENSWe are looking for an experienced Conference Manager who can provide continuity during a maternity absence.This well-established, medical membership body is looking for an events and conference professional with at least five years event management experience in the healthcare sector. In 2026 there will be two flagship events to be arranged for those working in the medical and health care sectors. The successful candidate will be responsible for the organisation and management of both conferences, supported by a small team of staff. Additionally, there will be other smaller conference management sessions to oversee and organise. We are looking forward to hearing from you if you feel you are a sophisticated communicator and meet the essential criteria for this position. Please contact us today!

Conference Manager

Omics International Private limited

&middot; Coordinates program related events such as workshops, symposia, national and international Scientific Events etc&middot; Designing scientific sessions for the conference. Invite professors, Assistant, Associate from Universities&middot; Directors, Managers and Executive from Reputed companies throughout the world be a main point of contact for Program chairs, session chairs, scientific committee and invited speakers&middot; Conference content/for all conference related communications, Content Marketing or Content Manager&middot; Forming organizing committee and scientific squad with top quality scientists on the research&middot; More intellectual in using scientific knowledge and footing on current scientific inventions&middot; Adopt/attain information on new finding in the all related research fields regularly&middot; To make event successful by providing fruitful information to the scientific community&middot; Plan and execute all web, SEO/SEM, marketing database, email, social media and display advertising CampaignsJob Type: Full-timePay: &#8377;12,000.00 per monthWork Location: In personExpected Start Date: 30/11/2025

Intern

Taash Group

About the RoleWe are looking for a passionate, well-organized, and experienced Tour Coordinator to manage and coordinate international tours across multiple countries. The ideal candidate must have a strong understanding of travel logistics, exceptional communication skills, and the ability to deliver smooth and memorable tour experiences for our clients.Key Responsibilities<ul><li>Plan, organize, and coordinate international tour packages.</li><li>Manage travel arrangements including flights, hotels, visas, transportation, and activities.</li><li>Handle communication with travel partners, vendors, and clients.</li><li>Prepare itineraries and ensure all tour details are accurate.</li><li>Monitor ongoing tours and provide real-time support to clients.</li><li>Resolve issues quickly and professionally during tour operations.</li><li>Maintain records, budgets, and reports for each tour.</li><li>Ensure excellent customer experience from booking to tour completion.</li></ul>Requirements<ul><li>3-5 years experience as a Tour Coordinator / Travel Consultant or a similar role.</li><li>Strong knowledge of international destinations and travel logistics.</li><li>Excellent communication, customer service, and problem-solving skills.</li><li>Ability to multitask, work under pressure, and handle last-minute changes.</li><li>Proficiency in MS Office and travel management tools.</li><li>Passion for travel and creating exceptional experiences.</li><li>Flexible to travel when required.</li></ul>Preferred Qualifications<ul><li>Experience coordinating group tours or corporate travel.</li><li>Multi-language skills are an advantage.</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Performance-based incentives</li><li>Opportunity to travel</li><li>Career growth within a fast-growing organization</li></ul>How to ApplyInterested candidates can submit their CV through Indeed or email: info@taashgroup.com Please include &ldquo;Application for Tour Coordinator&rdquo; in the subject line.Job Type: Full-time

Tour Coordinator

VALTRANS TRANSPORTATION SYSTEMS & SERVICES

We are seeking a dedicated and organized Coordinator to join our dynamic hospitality team. The ideal candidate will play a key role in ensuring smooth operations by coordinating various activities, supporting staff, and enhancing guest experiences in a fast-paced environment.Responsibilities:- Coordinate daily operational activities and assist in managing schedules.- Communicate effectively with team members and departments to ensure seamless service delivery.- Assist in planning and executing events and special functions.- Manage inventory and order supplies as needed to support hospitality services.- Provide excellent customer service by addressing guest inquiries and resolving issues promptly.- Maintain accurate records and reports related to operations and guest services.Skills &amp; Requirements- Proven experience in a coordination or administrative role, preferably in hospitality.- Strong organizational and multitasking skills with attention to detail.- Excellent communication and interpersonal abilities.- Ability to work collaboratively in a team-oriented environment.- Problem-solving mindset with the ability to handle challenging situations calmly.- Flexibility to work various shifts, including weekends and holidays.- Proficiency in using standard office software and scheduling tools.Job Type: Full-timePay: AED2,500.00 per monthApplication Question(s):<ul><li>Willing to stay in accommodation</li><li>Can join immediately</li></ul>Experience:<ul><li>Coordinator: 1 year (Required)</li></ul>

Coordinator

Raffa Construction & Maintenance Co. W.L.L (RAFCO)

We are seeking a Bahraini Garage coordinator, for immediate joining.<ul><li>Bahraini</li><li>Male</li><li>good in English</li><li>Diploma in mechanical engineering or administration</li><li>Good in Microsoft (Excel)</li><li>Data entry</li></ul><ul><li>Act as a central point of communication between departments, employees, and external stakeholders.</li><li>Prepare, update, and maintain records, reports, and documentation.</li><li>Schedule and organize meetings, appointments, and follow-ups.</li><li>Assist in tracking project progress, deadlines, and deliverables.</li><li>Ensure accurate data entry, file management, and document control.</li></ul>Job Type: Full-time

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