conference coordinator

University of California Los Angeles

<div><div><div><div><div>The Catering &amp; Conference Services Coordinator provides administrative support to the sales and events team. The position is responsible for hospitality sales system database account, booking and event management along with executing and coordinating all data and reports. The incumbent must be a strong communicator with the ability to bring desired results while supporting the Director of Catering &amp; Conference Services, sales and events team and their clients.</div><br>
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<p><b>Salary &amp; Compensation</b></p><br>
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<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
2+ years Experience working as an administrative assistant or similar position (Required) And</li></ul>
<ul><li>2+ years Experience working in a hotel or conference environment (Preferred)
</li></ul><ul><li>Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)</li></ul>
<ul><li>Ability to collaborate with colleagues and work cooperatively as part of a team (Required)</li></ul>
<ul><li>Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)</li></ul>
<ul><li>Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion (Required)</li></ul>
<ul><li>Ability to prioritize assignments and make appropriate adjustments despite changes in workload and competing deadlines (Required)</li></ul>
<ul><li>Ability to work efficiently under conditions of a fluctuating work load with frequent interruptions and distractions (Required)</li></ul>
<ul><li>Skill in performing basic bookkeeping transactions (Required)</li></ul>
<ul><li>Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)</li></ul>
<ul><li>Skill in operating a 10-key calculator by touch (Required)</li></ul>
<ul><li>Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies (Required)</li></ul>
<ul><li>Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)</li></ul>
<ul><li>Ability to maintain confidentiality in the work environment and use discretion when interacting with others (Required)</li></ul>
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<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<ul><li>Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li><li>
Evenings, weekends, holidays, and overtime based on departmental needs (Required)</li></ul>
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<p><b>Schedule</b></p><br>
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8:00 a.m. to 5:00 p.m.
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<p><b>Union/Policy Covered</b></p><br>
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CX-Clerical &amp; Allied Services
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<p><b>Complete Position Description</b></p><br>
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https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(40105892)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9973</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>LUSKIN CONFERENCE CENTER</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$30.36/Hr. - $32.53/Hr.</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Fully Onsite</p>
<div><b>Department Location:</b></div>
<p>425 Westwood Plaza
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

Catering & Conference Services Coordinator

MP-HR

<div><p><b>ABOUT OUR CLIENT:</b></p><p>
Our client has a mission to create a vibrant community of successful professional photographers by providing education, resources, and industry standards of excellence. MP's client has been in business for more than 150 years and while times change, their dedication to serving the members of the photography community remains constant. They are a partner, advocate and guide for photographers navigating the increasingly complex business of photography. They are also one of the world's largest nonprofit photography associations that is organized to help professional photographers with over 35,000 current members in more than 50 countries.</p><p><b>
WHAT YOU WILL DO:</b></p><p>
We are seeking a highly organized, detail-oriented team member to support our clients education programs and annual national conference. This role plays a key behind-the-scenes part in keeping workshops, instructors, and conference logistics running smoothly by communicating with instructors, managing applications, data entry, contracts, and speaker support materials.</p><p>
The ideal candidate enjoys administrative work, thrives on organization, and is comfortable juggling multiple projects with accuracy and care.</p><p><b>
Job Responsibilities</b>:</p><p><b>
ProgramWorkshop Support</b></p><ul><li>
Assist with organizing and tracking workshop instructor applications</li><li>
Enter and maintain class titles, descriptions, and instructor information in internal systems</li><li>
Maintaining communications with and supporting instructors throughout the workshop process, from applications and marketing all the way through to following up post-workshop.</li></ul><p><b>
Conference SpeakerLogistics Support</b></p><ul><li>
Track speaker contracts, model requests, gear requests, and related documentation</li></ul><p><b>
WHAT YOU NEED:</b></p><ul><li>
Strong organizational and time-management skills</li><li>
High attention to detail and accuracy</li><li>
Comfort working with databases, spreadsheets, and internal systems</li><li>
Ability to manage multiple tasks and shifting priorities</li><li>
Clear written communication skills</li><li>
Ability to work independently and follow established processes</li></ul><p><b>
PREFERRED EXPERIENCE:
</b></p><ul><li>Experience in an administrative, operations, or coordinator role</li><li>
Familiarity with SmartSheet and quick to pick up new software</li><li>
Maintain organized records for all speaker needs and deliverables</li><li>
Compile and update gear and prop lists for conference sessions</li><li>
Communicate with and coordinate information between speakers, internal teams, and conference operations</li></ul><p><b>
ADDITIONAL INFORMATION:</b></p><ul><li>
Onsite Mon - Thurs., Remote on Fridays</li><li>
Location: Atlanta, GA (downtown off Peachtree)</li><li>
Compensation: $50k-$55k annually</li><li>
Full benefits including medical, dental, vision, retirement, vacation, sick, etc.</li></ul></div>

Education Program Coordinator

Yatsudoki Chateraise

<p><b>Event Planning</b></p><p>Project Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timeline</p><p><b>Event Collaterals</b></p><p>Their responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.</p><p><b>Speaker Management and Coordination</b></p><p>Speaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.</p><p>Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.</p><p>Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)</p><p>Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.</p><p>Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.</p><p>Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if required</p><p>Schedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.</p><p>Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.</p><p>Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.</p><p><b>Program Management</b></p><p>Program Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.</p><p>Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.</p><p>Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.</p><p>Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.</p><p>Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.</p><p>Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.</p><p>Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.</p><p>Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.</p><p>Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.</p><p><b>CME application</b></p><p>Needs Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.</p><p>Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.</p><p>Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.</p><p>Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.</p><p>Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.</p><p><b>Website Planning:</b> Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.</p><p><b>Other Activities: I</b>nter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality Assurance</p><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Medical Conference

Ford Agency

<div></div><div><div><div><h4 class="jobSectionHeader"><b>Job Details</b></h4>
</div><div><div><div>Posted March 12, 2026
</div><div>Compensation Starting at $50,000
</div><div>LocationWashington D.C.</div>
<div>Job Type Direct Hire
</div><div>Industry Legal
</div></div></div><div><h4 class="jobSectionHeader"><b>Job Description</b></h4>
<div>The Ford Agency is actively recruiting for a Conference Services Assistant to join a large global law firm in their DC office. The Assistant will provide high quality service to attorneys, clients, staff, and other visitors who require conference center services. This is a rare opportunity for recent college graduates with prior customer service experience to take on a role that will give them a broad foundation on the ins and outs of the business world with a highly regarded law firm.<br>
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Responsibilities Include:
<ul><li>Schedule meetings and book conference rooms for attorneys, staff, and clients</li>
<li>Respond to internal and external requests in a timely manner</li>
<li>Enter information into the event management system (EMS)</li>
<li>Coordinate and arrange catering, set up conference rooms, and coordinate with IT and other teams for A/V and other equipment needs</li>
<li>Serve as first point of contact for clients and visitors</li>
<li>Assist staff with administrative tasks and other projects</li>
</ul>Qualifications Include:
<ul><li>Bachelor's degree</li>
<li>1+ year of customer service experience, retail and hospitality experience a plus</li>
<li>Proficient in MS Office</li>
<li>Strong customer service skills</li>
<li>Professional communication skills</li>
</ul>
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<b>Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.</b><br>
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<i>The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.</i></div></div></div></div>
<br><div><div><div><h2 class="jobSectionHeader"><b>We </b><b>listen, ask </b><b>key questions, and </b><b>refine</b><b> the process</b></h2><p><br>
Our refined process has led our team to consistent success in recruiting for the area&rsquo;s discerning business market.</p><p>
We ensure our clients&rsquo; priorities, role requirements, company culture, and objectives are taken into consideration for every search. We have an extensive pool of talent to quickly identify strong candidates for your open positions, taking the burden of time and energy off your shoulders.
</p><p>We do the same for candidates, actively listening to career desires and goals during each interview, and presenting realistic options and timelines for employment.</p><p>
Clients and candidates alike find our recruiting services refreshing and reliable.</p></div></div></div>

Conference Services Assistant

KIKBoss

<p>Iqra Rauzatul Atfal School Sherpao, invites applications for the following position:</p><p><b>Position:</b> Coordinator<br/><b>Qualification:</b> MA / MSc with 3&ndash;4 years of relevant experience<br/><b>Gender:</b> Male</p><p>Interested candidates are requested to send their latest to:</p><p><b>WhatsApp:</b> 0300-2157411<br/><b>Email: </b>7move7@gmail.com<br/><b>Address:</b> Iqra Rauzatul Atfal School Sherpao, Talashah Road, Adda Bazar, Sherpao</p><p>Only shortlisted candidates will be called for interview.</p><p>For further information, feel free to contact the school administration at:<br/><b>0300-2157411</b></p><p>Job Type: Full-time</p><p>Work Location: In person</p>

Coordinator

NAFFCO Fire Fighting Equipment Safety Systems

<p>Job Title: Secretary/Coordinator</p><p>About the Role</p><p>We are seeking a proactive and organized <b>Secretary/Coordinator</b> to provide administrative support and oversee coordination tasks across departments. This role requires excellent communication skills, attention to detail, and the ability to manage multiple priorities effectively. The successful candidate will serve as a central point of contact, ensuring smooth operations and efficient workflow.</p><p>Key Responsibilities</p><ul><li>Manage correspondence, including emails, phone calls, and official documents.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and meeting minutes.</li><li>Maintain filing systems and ensure records are accurate and up to date.</li><li>Assist in handling confidential information with discretion.</li><li>Coordinate between departments to ensure timely completion of tasks and projects.</li><li>Track deadlines, deliverables, and follow-ups to support management.</li><li>Support event planning, logistics, and stakeholder communication.</li></ul><p>Qualifications</p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Management, or related field (preferred).</li><li>Proven experience as a secretary, coordinator, or administrative assistant.</li><li>Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent organizational and multitasking abilities.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work independently and collaboratively in a fast-paced environment.</li><li>Professional demeanor and problem-solving mindset.</li><li>Must have QID</li></ul><p>Job Type: Full-time</p>

Secretary/Coordinator

Swan Global WLL

<p><b>Requirements:</b></p><ul><li>Minimum 4&ndash;7 years in institutional relations, stakeholder engagement, government liaison, international conference delivery, or similar roles.</li><li>Bachelor&rsquo;s degree in international relations, public policy, communications, business administration, or related field (Master&rsquo;s a plus).</li><li>Manage day-to-day working-level engagement with assigned stakeholders (relevant government entities, ITU counterparts, diplomatic missions, and partners as applicable) to progress IR requirements and close actions.</li><li>Experience in multilateral/UN-style environments and protocol-adjacent coordination is an advantage.</li><li>Experience in working with the Multicultural team and working with international conferences and events.</li><li>Arabic and English required (French is an advantage).</li><li>Proficiency with MS Office and collaboration tools (Teams/SharePoint); strong comfort with trackers and reporting (Excel</li></ul><p>Job Type: Contract<br/>Contract length: 8 months</p><p>Pay: QAR6,000.00 - QAR7,000.00 per month</p><p>Application Question(s):</p><ul><li>Are you under freelance visa or company visa?</li><li>What is your notice period?</li><li>Are you interested in an 8 months extendable project?</li><li>Do you have experience in  institutional relations, stakeholder engagement, government liaison, international conference delivery, or similar roles?</li></ul><p>Work Location: In person</p>

Institutional Relations Coordinator

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