conference coordinator

Insci Tech Summits LLC

Conference Coordinator &ndash; Insci Tech Summits LLC Location: Al Rayyan, QatarInsci Tech Summits LLC is seeking a highly organized and proactive Conference Coordinator to support the planning, execution, and post-event management of our technology-focused conferences and summits. Based in Al Rayyan, the ideal candidate will play a key role in delivering seamless, high-quality event experiences for speakers, delegates, sponsors, and partners.Role OverviewThe Conference Coordinator will be responsible for coordinating all logistical and operational aspects of conferences, ensuring that each event runs smoothly from concept to completion. This includes working closely with internal teams, vendors, venues, and stakeholders to maintain timelines, budgets, and quality standards.Key Responsibilities<ul><li>Assist in planning and organizing tech summits, conferences, and related corporate events</li><li>Coordinate venue booking, catering, audio-visual requirements, and on-site logistics</li><li>Manage speaker invitations, confirmations, travel arrangements, and schedules</li><li>Support sponsor coordination, including deliverables, branding, and engagement opportunities</li><li>Liaise with vendors and service providers to ensure timely execution of event requirements</li><li>Prepare event materials such as agendas, briefing documents, name badges, and signage</li><li>Oversee registration processes and attendee communications before and during events</li><li>Provide on-site event support, troubleshooting issues as they arise</li><li>Maintain event documentation, reports, and post-event evaluations</li><li>Collaborate with marketing teams to support promotional activities and attendee outreach</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Marketing, or related field</li><li>1&ndash;3 years of experience in event coordination, hospitality, or conference management preferred</li><li>Strong organizational and multitasking abilities with attention to detail</li><li>Excellent communication and interpersonal skills</li><li>Ability to work under pressure and manage tight deadlines</li><li>Proficiency in MS Office and event management tools is an advantage</li><li>Willingness to work flexible hours, including weekends during events</li><li>Experience in tech or corporate conferences is a plus</li></ul>What We Offer<ul><li>Opportunity to work on international technology summits and high-profile events</li><li>Dynamic and collaborative work environment</li><li>Career growth within the events and technology industry</li><li>Exposure to global speakers, innovators, and industry leaders</li></ul>Job Type: Full-timePay: Up to QAR650,000.00 per yearWork Location: In person

Conference Coordinator

Newtecna LLC

Job Title: Conference Coordinator Company: Newtecna LLC Location: Doha, QatarJob Summary: Newtecna LLC is seeking a highly organized and detail-oriented Conference Coordinator to plan, manage, and execute conferences, meetings, and corporate events. The ideal candidate will ensure seamless event delivery while maintaining high standards of professionalism and client satisfaction.Key Responsibilities:<ul><li>Plan, coordinate, and oversee all aspects of conferences, seminars, and corporate events</li><li>Liaise with clients to understand event objectives, requirements, and expectations</li><li>Manage event logistics including venue selection, catering, transportation, and accommodation</li><li>Coordinate with vendors, suppliers, and service providers to ensure timely delivery of services</li><li>Develop event timelines, budgets, and project plans</li><li>Handle event registrations, attendee communication, and on-site coordination</li><li>Prepare event materials such as agendas, presentations, and promotional content</li><li>Monitor event budgets and ensure cost-effective solutions</li><li>Troubleshoot issues during events and provide quick resolutions</li><li>Conduct post-event evaluations and prepare reports with recommendations for improvement</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Hospitality, or related field</li><li>Proven experience in event or conference coordination</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and interpersonal abilities</li><li>Ability to work under pressure and meet tight deadlines</li><li>Proficiency in Microsoft Office and event management tools</li><li>Strong problem-solving skills and attention to detail</li><li>Flexibility to work evenings or weekends as required</li></ul>Preferred Skills:<ul><li>Experience working in corporate or international environments</li><li>Knowledge of the local event industry in Doha</li><li>Strong negotiation and vendor management skills</li></ul>What We Offer:<ul><li>Competitive salary package</li><li>Opportunity to work with a dynamic and professional team</li><li>Career growth and development opportunities</li><li>Exposure to high-profile conferences and corporate events</li></ul>How to Apply: Interested candidates are encouraged to submit their CV and a cover letter outlining their relevant experience.Job Type: Full-timeWork Location: In person

Aviatehnik Solusindo LLC

Job Title: Forum Operations CoordinatorCompany: GCC Forums LLC Location: Doha, QatarJob SummaryGCC Forums LLC is seeking a highly organized and detail-oriented Forum Operations Coordinator to support the planning, execution, and smooth operation of forums, conferences, and business events. The ideal candidate will coordinate event logistics, manage participant communications, and ensure high-quality delivery of forum activities in alignment with organizational goals.Key Responsibilities<ul><li>Coordinate the day-to-day operations of forums, conferences, and business events.</li><li>Manage participant registration, invitations, and communication before and after events.</li><li>Liaise with speakers, moderators, sponsors, and vendors to ensure seamless event execution.</li><li>Support event scheduling, agenda development, and program coordination.</li><li>Oversee logistics including venue setup, technical requirements, and materials distribution.</li><li>Maintain accurate records of attendees, feedback, and event reports.</li><li>Assist in preparing presentations, briefing documents, and event summaries.</li><li>Monitor event timelines and ensure all deliverables are completed on schedule.</li><li>Provide on-site support during events and resolve operational issues as needed.</li><li>Collaborate with marketing and communications teams to promote forum activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Communications, or related field.</li><li>2&ndash;4 years of experience in event coordination, operations, or administrative roles.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work under pressure and manage multiple deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Fluency in English (Arabic is a plus).</li></ul>Preferred Skills<ul><li>Experience in conference, forum, or corporate event management.</li><li>Familiarity with event registration platforms or CRM systems.</li><li>Strong vendor and stakeholder coordination skills.</li><li>Ability to manage on-site event operations effectively.</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Opportunity to work on high-profile forums and events</li><li>Career growth in the events and business networking sector</li><li>Dynamic and professional work environment</li><li>Exposure to regional and international stakeholders</li></ul>الراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

Legal Coordinator

GCC Forums LLC

Job Title: Forum Operations CoordinatorCompany: GCC Forums LLC Location: Doha, QatarJob SummaryGCC Forums LLC is seeking a highly organized and detail-oriented Forum Operations Coordinator to support the planning, execution, and smooth operation of forums, conferences, and business events. The ideal candidate will coordinate event logistics, manage participant communications, and ensure high-quality delivery of forum activities in alignment with organizational goals.Key Responsibilities<ul><li>Coordinate the day-to-day operations of forums, conferences, and business events.</li><li>Manage participant registration, invitations, and communication before and after events.</li><li>Liaise with speakers, moderators, sponsors, and vendors to ensure seamless event execution.</li><li>Support event scheduling, agenda development, and program coordination.</li><li>Oversee logistics including venue setup, technical requirements, and materials distribution.</li><li>Maintain accurate records of attendees, feedback, and event reports.</li><li>Assist in preparing presentations, briefing documents, and event summaries.</li><li>Monitor event timelines and ensure all deliverables are completed on schedule.</li><li>Provide on-site support during events and resolve operational issues as needed.</li><li>Collaborate with marketing and communications teams to promote forum activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Event Management, Business Administration, Communications, or related field.</li><li>2&ndash;4 years of experience in event coordination, operations, or administrative roles.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint).</li><li>Ability to work under pressure and manage multiple deadlines.</li><li>Strong attention to detail and problem-solving skills.</li><li>Fluency in English (Arabic is a plus).</li></ul>Preferred Skills<ul><li>Experience in conference, forum, or corporate event management.</li><li>Familiarity with event registration platforms or CRM systems.</li><li>Strong vendor and stakeholder coordination skills.</li><li>Ability to manage on-site event operations effectively.</li></ul>What We Offer<ul><li>Competitive salary package</li><li>Opportunity to work on high-profile forums and events</li><li>Career growth in the events and business networking sector</li><li>Dynamic and professional work environment</li><li>Exposure to regional and international stakeholders</li></ul>نوع الوظيفة: دوام كاملالراتب المدفوع: QAR٠٫٠٠&nbsp;لكل عامموقع العمل: بشكل شخصي

Forum Operations Coordinator

California Association of Health Facilities

Job SummaryThe Membership Services and Meetings Coordinator provides day-to-day coordination of membership services and supports the Association&rsquo;s governance and meetings activities, including conferences and special programs.Duties<ul><li>Coordinate membership services, including member onboarding and offboarding, record maintenance, dues-related support, and serving as a key point of contact to ensure a positive and responsive member experience.</li><li>Coordinate the annual House of Delegates, providing administrative and logistical support, managing timelines and materials, and assisting with communications to ensure effective planning and execution.</li><li>Manage the annual volunteer committee appointment process, including tracking nominations, preparing appointment materials, coordinating timelines, and supporting leadership and staff throughout the process.</li><li>Provide support for conference set-up and planning, including registration coordination, materials preparation, onsite assistance, and collaboration with internal teams and vendors.</li><li>Provide timely customer service, communications, and member support, responding to member inquiries, coordinating follow-up, and ensuring accurate and professional information is delivered across multiple channels.</li></ul>Experience<ul><li>Demonstrated administrative experience with the ability to coordinate and manage processes from start to finish.</li><li>Strong customer service skills with the ability to handle inquiries professionally and efficiently.</li><li>Demonstrated ability to learn and effectively use internal database platforms.</li><li>Ability to research and resolve membership issues and accounts receivable discrepancies.</li><li>Excellent written, verbal, and interpersonal communication skills.</li><li>Demonstrates initiative to organize, coordinate and improve day-to-day activities.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.</li><li>Ability to work collaboratively with internal teams, members, and external partners.</li><li>This role requires attention to detail and the ability to manage competing priorities during peak seasons</li></ul>BENEFITS:Vacation; sick leave; designated holidays; health and dental coverage, 401(k) program; life insurance; hybrid work schedule.PAY RANGE:$24.42 - $29.81 per hourTO APPLY FOR THIS POSITION:Submit cover letter and resume to CAHF.hr@cahf.orgPay: $24.42 - $29.81 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Sacramento, CA 95816

Membership Services and Meetings Coordinator

AME Trade Ltd

AME Trade is an independent B2B event organizer with a strong focus on Africa. With on the ground representation in Kenya, Senegal, Mozambique, Zambia, Morocco,Mauritius, Ghana we deliver 8&ndash;10 conferences and exhibitions per year across mining, energy, oil &amp; gas, finance, and infrastructure sectors.We are seeking motivated, driven, and passionate professionals to join our team as Conference Producer. You will play a key role in developing, managing, and expanding our portfolio of high-level conferences&mdash;working in a multicultural, hybrid, and fully remote environment.We&rsquo;re hiring an experienced Conference Producer to take full ownership of research, agenda development and speaker management across the annual shows while collaborating with both marketing and sales teamWhat you&rsquo;ll do<ul><li>Own the research: Map sectors, sub-sectors and stakeholders; identify the hottest projects, policy shifts and investment signals; validate market demand through targeted calls.</li><li>Develop agendas that cut through: Translate research into a sharp, commercially relevant programme with defined value propositions; craft session titles, formats and talk briefs.</li><li>Source &amp; secure speakers: Build balanced, high-calibre faculty (industry, government, finance, technology, off-takers); write compelling invites; negotiate and confirm participation.</li><li>Run speaker calls: Lead structured pre-event calls to align objectives, refine content, and orchestrate narrative flow across panels and presentations.</li><li>Speaker management &amp; communications: Own comms from confirmation to showtime&mdash;bios, assets, briefing packs, session run-of-show, tech checks and on-the-day support.</li><li>Partnership marketing: Shape and deliver contra-agreements with associations and media; co-create content, newsletters and social posts that drive qualified delegates.</li><li>Social media collaboration: Package speaker quotes, session clips and data points into snackable content; schedule posts; track performance and optimise.</li><li>Data &amp; performance: Maintain clean pipelines and tracking; report on research calls, speaker confirmations, partner reach, registrations and show rates.</li><li>Onsite production (as needed): Speaker timekeeping, stage flow and stakeholder care to ensure a smooth, high-quality experience.</li></ul>Post-Event Analysis &amp; Reportingo Collect feedback from speakers.o Provide a feedback on the overall programo Prepare Thank you letterso Proof read the reporto Recommend improvements for future events.Requirements<ul><li>ESSENTIAL - Minimum 2 years&rsquo; proven experience as a conference producer, content writer, speaker acquisition</li><li>Fluent English (native or near-native); Portuguese or French an advantage</li><li>Strong interest in Africa&rsquo;s economic and commercial landscape</li><li>Excellent communication, research, and analytical skills</li><li>Ability to work independently, meet deadlines, and perform under pressure</li><li>Willingness to travel internationally for onsite event and speaker management</li></ul>Job Types: Full-time, CommissionPay: 68,000.00TRY - 120,000.00TRY per monthExperience:<ul><li>Conference Production: 2 years (Required)</li></ul>Work Location: Hybrid remote in Istanbul

Conference Producer (Program Management and Speaker Acquisition)

Gulf Downstream Association (GDA)

<div>
 
 
 Association Description
 
 
 
 The Gulf Downstream Association (GDA) was established by its Founding Companies from Saudi Aramco, Kuwait Petroleum International (KPI),
 
 BAPCO Refining
 
 , Kuwait National Petroleum Company (KNPC), Abu Dhabi National Oil Company (ADNOC) and OQ. GDA is a non-profit organization that aims to bring leading Downstream players together to further develop the industry and draw mutual benefits from sharing knowledge and best practices
 
 
 
 
 
 
 Job Summary
 
 
 
 The Events Specialist handles the planning, coordination, and execution of the association&rsquo;s events, including networking activities, workshops, and large-scale conferences such as the International Downstream Conference and Exhibition (IDCE) in coordination with appointed external event organizers. The role ensures high-quality and professional event delivery aligned with the association&rsquo;s standards and stakeholder expectations.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Prepare detailed event plans, timelines, and operational requirements aligned with approved objectives.
 </li>
 <li>
 Coordinate with external event organizers for large-scale events, including supporting bid evaluation and selection processes.
 </li>
 <li>
 Act as the operational liaison between the Secretariat and appointed event organizers.
 </li>
 <li>
 Coordinate with internal departments to ensure timely processing of procurement and documentation.
 </li>
 <li>
 Liaise with speakers, sponsors, vendors, and participants to support smooth event execution.
 </li>
 <li>
 Coordinate event registration processes with relevant stakeholders.
 </li>
 <li>
 Monitor event progress and address operational issues during planning and execution phases.
 </li>
 <li>
 Prepare post-event reports, including attendance data, evaluations, and recommendations.
 </li>
 <li>
 Align event timelines with marketing and program requirements in coordination with relevant teams.
 </li>
 <li>
 Maintain event documentation and records in a centralized system (e.g., SharePoint).
 </li>
 </ul>
 
 
 
 
 
 Required Skills and Experience
 
 
 <ul>
 <li>
 Minimum 5 years of experience in event coordination, preferably within the energy, oil &amp; gas, or association sectors.
 </li>
 <li>
 Strong organizational and coordination skills with high attention to detail.
 </li>
 <li>
 Excellent communication and stakeholder engagement abilities.
 </li>
 <li>
 Proficiency in MS Office and event management tools.
 </li>
 <li>
 Experience in handling event budgets and logistics.
 </li>
 </ul>
</div>

Events Specialist

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7832 conference coordinator jobs Near Me

Conference Coordinator

Conference Coordinator

Legal Coordinator

Forum Operations Coordinator

Membership Services and Meetings Coordinator

Conference Producer (Program Management and Speaker Acquisition)

Events Specialist