conference coordinator

Confworld Educational Research and Development Association

Job DescriptionWe are seeking a knowledgeable and organized Conference Co-ordinator to join our team. The ideal candidate will have a strong background in scientific research and event management with at least 6 months of experience. You will coordinate program-related events, such as workshops, symposia and international conferences, while maintaining communication with international speakers and delegates. You will be responsible for coordinating both virtual and hybrid program-related events, managing client relationships and ensuring the smooth execution of scientific events.Key ResponsibilitiesClient Acquisition<ul><li>Identify and pursue potential clients to convert them into paying customers.</li></ul>Sales Strategy Development<ul><li>Develop and implement effective sales strategies to achieve targets and maximize revenue generation.</li></ul>Pipeline Management<ul><li>Manage and maintain a sales pipeline to track leads, opportunities, and conversions effectively.</li></ul>Data Management<ul><li>Maintain accurate records and databases for participant details, payment receipts and paper titles using designated tracking systems.</li></ul>Escalation Management<ul><li>Handle escalated queries and issues efficiently, ensuring timely resolution and customer satisfaction.</li></ul>Website Maintenance<ul><li>Monitor the organization's website for accuracy and handle any necessary corrections or updates promptly.</li></ul>Reminder and Follow-Up Initiatives<ul><li>Implement reminder and follow-up initiatives for presentation submissions, fee acknowledgements and document verifications to ensure timely completion.</li></ul>Reporting<ul><li>Prepare and present sales reports, forecasts and performance metrics to management regularly.</li></ul>Other responsibilities<ul><li>Coordinate program-related events, including workshops, symposia, international conferences and scientific events.</li><li>Coordinate both virtual and hybrid program-related events, managing client relationships and ensuring the smooth execution of scientific events.</li><li>Design scientific sessions for conferences, inviting professors, directors, managers, and executives from reputed organizations globally.</li><li>Serve as the main point of contact for program chairs, session chairs, scientific committees, and invited speakers for conference content and communications.</li><li>Form organizing committees and scientific squads with top-quality scientists in relevant research fields.</li><li>Stay updated on new findings and current scientific inventions across related research fields.</li><li>Provide valuable information to the scientific community to ensure successful events.</li><li>Regularly report the status of conferences to the Director, Program Manager, and Team Leader.</li><li>Lead external scientific communication with clients globally.</li><li>Generate leads in terms of manuscripts and clients.</li><li>Coordinate and manage scientific events, including CMEs, conferences, workshops and speaker sessions.</li><li>Design new proposals based on market analysis.</li><li>Prepare conference proceedings from the received manuscripts.</li><li>Forecast team targets and ensure they are met.</li><li>Provide valuable information to the scientific community to ensure successful events.</li><li>Regularly report the status of conferences to the Director, Program Manager, and Team Leader.</li></ul>Preferred Qualifications:<ul><li>Excellent communication skills, both written and verbal.</li><li>Experience with scientific event (International Conference) management.</li><li>Strong networking skills within the scientific community.</li><li>Ability to manage multiple projects and meet deadlines.</li><li>Professional telephone etiquette.</li><li>Up-to-date with current scientific affairs and research advancements.</li><li>Strong organizational and project management skills.</li><li>Ability to work independently and as part of a team.</li><li>Zoom handling during conferences/meetings.</li><li>Ability to generate revenue by achieving registrations (Sales) for the conference.</li></ul>Job Type: Full-timePay: ₹12,000.00 - ₹15,000.00 per monthWork Location: In person

Business Development Executive/Conference Coordinator

Hilton

<div>Groups Coordinator
A Groups Coordinator will ensure the effective coordination and administration of all group room bookings, as per the group reservations procedure. 
 
 
What will I be doing? 
As Groups Coordinator, you will ensure the effective coordination and administration of all group room bookings, as per the group reservations procedure. Specifically, you will be responsible for performing the following tasks to the highest standards:
<ul><li>Adhere to the events and group yield policy in order to maximize revenue</li>
<li>Develop and maintain a customer database</li>
<li>Generate and develop sales leads and contact potential clients to build business relationships</li>
<li>Research local competition and local events</li>
<li>Manage administrative requests as directed by the Management Team</li>
<li>Manage an events schedule to maximise yield</li>
<li>Build strong relationships with customers, Guests and Team Members in order to gain full understanding of their needs and work to serve them effectively</li>
<li>Arrange and carry out Hotel show rounds</li>
<li>Ensure the complete administration and execution of all planned events</li>
<li>Participate in hotel promotional activities</li>
</ul>What are we looking for? 
A Groups Coordinator serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Good organisational and administration skills</li>
<li>Positive attitude and good communication skills</li>
<li>Commitment to delivering a high level of customer service</li>
<li>Confident telephone manner</li>
<li>High level of IT skills</li>
<li>Excellent grooming standards</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Knowledge of the hotel property management systems</li>
<li>Previous experience in a Conference and Events function</li>
<li>Relevant degree, in a business discipline, from an academic institution</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Groups Coordinator

Tahaluf

<div>Company Description 
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). 
 
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun. Here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia&rsquo;s B2B and B2C large-scale events scene. 
 
Be part of something BIG with Tahaluf&rsquo;s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector. 
 
Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you&rsquo;ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities. 
Job Description 
We are building awe-inspiring experiences. We are launching award-winning brands. And we are scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to:<ul><li>
Work within a highly dynamic business with the energy and style of a start-up</li><li>
Be part of building a business that is launching new products and events at scale</li><li>
Grab an opportunity to accelerate your career and make a real impact.</li></ul>
What you will do
The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry.
The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.
Key Responsibilities<ul><li>
Conference Production</li><li>
Produce high-level relevant industry conference programs.</li><li>
Liaise with key professionals/institutions and companies in the production of conference programs.</li><li>
Engage with recommended speakers and confirm their attendance.</li><li>
Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management.</li><li>
Prepare and communicate creative brief documents to the Marketing team.</li><li>
Prepare and lead telesales briefs and set follow-up meetings to track progress.</li><li>
Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.</li><li>
Assist in the provision of leads to the sponsorship team and attend sales meetings as appropriate.</li><li>
Mentor other conference producers within the team.</li><li>
Conduct a post-show analysis of the event including job title analysis</li></ul>
Market Research and Industry Networks<ul><li>
Effectively research topics with relevant industry professionals and the target market.</li><li>
Develop new conference ideas and program content through meetings and tele-research with key experts.</li><li>
Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.</li><li>
Identify key opinion leaders/institutions and companies related to the event.</li><li>
Maintain existing and build new relationships develop a conference with topics and speakers.</li><li>
Be able to provide a list of hospitals that are leaders in specialist areas relating to the event.</li><li>
Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.</li></ul>
Speaker &amp; Delegate Liaison<ul><li>
Liaise and network with speakers, exhibitors and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day.</li><li>
Assist with onsite duties as required for the duration of the event, which may require longer working hours</li></ul> 

Qualifications 
What you will bring<ul><li>
Educated to degree level or equivalent</li><li>
Background Knowledge, Skills &amp; Experience</li></ul>
What you will need<ul><li>
Minimum two years&rsquo; experience in conference production.</li><li>
Speaks and writes clearly and fluently in English to both individuals and groups.</li><li>
Computer-literate and proficient in the use of Microsoft Word and Excel.</li><li>
Commercial awareness</li><li>
Experience in a research-based role</li><li>
Copywriting skills.</li><li>
Brand and market awareness.</li></ul>
What would be helpful<ul><li>
Arabic Speaking.</li><li>
Scientific background.</li><li>
Related industry/event knowledge.</li><li>
Conference production role.</li></ul>
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. 
Additional Information 
What you will get<ul><li>
Competitive bonus</li><li>
BUPA Medical Insurance for you and your family</li><li>
Annual leave &ndash; 25 days</li><li>
Remote working on Sundays</li><li>
Working anywhere &ndash; 1 month every year</li><li>
Wellbeing Benefits</li><li>
Residency visa including yearly dependent fees</li><li>
School fees contribution, 40,000 SAR per child per year (up to a max of three children)</li><li>
Individual annual flight allowance for expats</li></ul>
International Relocation Package*<ul><li>
Paid flight to Riyadh &ndash; for you and your family (up to a max of three children)</li><li>
60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>
Individual paid flight home and an end-of-service gratuity payment when leaving the company*</li></ul>
Local Relocation Package*<ul><li>
Paid flight to Riyadh &ndash; individual and family (up to a max of three children)</li><li>
30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>If eligible</li></ul>
We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

Conference Producer

Yatsudoki Chateraise

Event PlanningProject Coordinators have the meticulous responsibility of planning every facet of an event. They are accountable for the completion of all administrative tasks essential for event planning, ensuring that these tasks are accomplished within the project manager's designated timelineEvent CollateralsTheir responsibility extends to crafting event collaterals requested from the bid phase to project completion. Keeping the timeline and requests from the client and project manager as the baseline, they must proactively plan to meet deadlines and ensure the development of event collaterals within the specified timeline set by the project manager.Speaker Management and CoordinationSpeaker Selection: Collaborating with the event team to identify and select appropriate speakers who align with the event's theme and objectives.Speaker Outreach: Contacting and inviting speakers and discussing event details, including presentation topics and requirements.Contract Management: Drafting and managing speaker contracts, ensuring that all terms and conditions are met. (Depending on the event requirements)Communication: Serving as the primary point of contact between speakers and the event team, addressing their questions, concerns, and special requests.Presentation Coordination: Ensuring that speakers have the necessary equipment, technical support, and presentation materials for their sessions.Logistics Coordination: Coordinating travel arrangements, accommodation, and transportation for speakers, if requiredSchedule Management: Managing the event's agenda, including speaker session schedules, and ensuring that speakers adhere to their allocated time slots.Speaker Support: Providing on-site support to speakers during the event, helping them navigate the venue and addressing any last-minute issues.Feedback Collection: Gathering feedback from speakers to evaluate speaker performance and improve future events.Program ManagementProgram Development: Collaborate with stakeholders to develop the conference program, including selecting topics, themes, and speakers.Speaker Management: Assist in identifying and inviting speakers, coordinate speaker logistics, and ensure they have the necessary resources and information for their presentations.Agenda Planning: Create and manage the conference agenda, including session schedules, speaker time slots, and breaks.Content Coordination: Manage the collection and organization of presentation materials, abstracts, and papers from speakers and presenters.Venue and Logistics: Work on logistics related to the conference venue, such as room setup, audio-visual equipment, signage, and catering.Communication: Maintain regular communication with speakers, presenters, sponsors, and attendees to provide updates and gather information.Marketing Support: Collaborate with the marketing team to promote the conference, including creating promotional materials and ensuring program information is accurate.Technical Support: Address technical issues related to presentations, audio-visual equipment, and technology platforms used for virtual or hybrid conferences.Post-Conference Tasks: Wrap up the conference by handling post-event tasks, such as archiving materials and conducting post-conference evaluations.CME applicationNeeds Assessment: Collaborate with medical professionals, educators, and regulatory bodies to identify the educational needs and objectives of healthcare providers.Program Development: Work with subject matter experts to design CME programs that align with identified needs and meet accreditation requirements.Accreditation Compliance: Ensure that all CME activities adhere to the accreditation standards and guidelines set by relevant medical boards or accrediting bodies.Application Preparation: Prepare and submit CME program applications to accrediting organizations, providing all required documentation and information.Document Management: Maintain accurate records of CME applications, approvals, and documentation, ensuring compliance with record-keeping requirements.Website Planning: Collaborate with client and project managers to understand the objectives, theme, and content requirements for the event website.Other Activities: Inter departmental Coordination , CRM (Maestro) ,Event Marketing , Folder Management ,Budget Management .Communication. Problem-Solving ,Adherence to Goals, Quality AssuranceJob Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation in AED?</li><li>How many years of experience do you have coordinating events, exhibitions, or conferences?</li></ul>

Project Coordinator - Conference

Excel Recruitment

CONFERENCE MANAGER - MATERNITY COVER c£55-£60k + EXC BENSWe are looking for an experienced Conference Manager who can provide continuity during a maternity absence.This well-established, medical membership body is looking for an events and conference professional with at least five years event management experience in the healthcare sector. In 2026 there will be two flagship events to be arranged for those working in the medical and health care sectors. The successful candidate will be responsible for the organisation and management of both conferences, supported by a small team of staff. Additionally, there will be other smaller conference management sessions to oversee and organise. We are looking forward to hearing from you if you feel you are a sophisticated communicator and meet the essential criteria for this position. Please contact us today!

Conference Manager

<div></div><div><div><div><div>U.S. - CGI Federal - Making a real impact
</div></div></div><div>By playing this video you consent to Google/YouTube processing your data and using cookies Learn more.</div>
<div><h2 class="jobSectionHeader">Position Description:</h2>
The Travel and Conference Specialist at the Office on Violence Against Women (OVW) is responsible for reviewing, maintaining, and overseeing all conference requests from OVW grantees. This position reports directly to the Grants Development and Management Division (GDMD) Government Task Lead and provides reports on Department of Justice (DOJ)-sponsored OVW events. Below is a high-level summary of duties performed by this position and the necessary qualifications. 
This position is located in Washington, DC.
</div><div><h2 class="jobSectionHeader">Your future duties and responsibilities:</h2>
OVW Conference Administrator 
oAnalyze conference requests for completeness and ensure that the request meet the Department of Justice thresholds; 
oReview and analyze quarterly conference reports; 
oCommunicate with the OVW Program (POC) unresolved conference request issues; 
oCommunicate with the IT solutions team program specific updates related to the Conference Tracker; 
oServe as the liaison between OVW staff and OVW management to communicate conference request procedure updates. 
oMonitor the OVW Conference Request Form Inbox and respond to e-mails accordingly. 
oReview Conference Request Forms (CRF) from Technical Assistant (TA) Providers, Cooperative Agreement Recipients, Contractors, and other Grantees. 
oReview event agendas and ensure that the required information is listed and validated against the CRF. 
oValidate CRFs for missing/incorrect information, cost calculations, thresholds transgression, taxes and fees, attrition rates, location, etc. 
oCalculate travel expenses for all federal staff and include calculations on CRFs. 
oMaintain and update a CRF Tracker to record dates of request, calculate timelines for review, and monitor the overall lifecycle of the request. 
oUpload CRFs to the appropriate monitoring database and assign workflow routing depending on the program unit, state of the event, and review timeline. 
oEnsure that all DOJ Conference/Event Policies are adhered to. 
oLiaison between the Grant Program Specialist and Grantee to retrieve information that is missing and communicate all steps in the request lifecycle. 
oLiaison between the OVW Director and Grant Program Specialists to ensure that all questions/concerns are answered in a timely manner and timelines for review are adhered to. 
oLiaison between the Justice Management Division (JMD) and OVW for requests that require approval from the Office of the Assistant Attorney General (AAG). Provide all requested documentation to JMD in a timeline manner.
</div><div><h2 class="jobSectionHeader">Required qualifications to be successful in this role:</h2>
This individual shall have at least 4 years' experience successfully participating in completion of similar projects. Strong analytical and written skills are required, and advanced MS 365 experience. A bachelor's degree in business or finance preferred. In lieu of a bachelor's degree, five (5) years' experience performing similar work. 
Desired qualifications/non-essential skills required: 
.At least three years three years of experience in the Federal Government grants, financial management, budget or human capital arena; 
.Familiarity or knowledge of UFMS, JustGrants, or similar type systems and how to extract and use the data contained within these systems; 
.Demonstrated experience working with Human Capital/Workflow Planning Strategies; 
.All proposed personnel shall have the ability to obtain a background investigation required to perform the work 
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $42,600.00 - $93,600.00. 
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
 
.Competitive compensation 
.Comprehensive insurance options 
.Matching contributions through the 401(k) plan and the share purchase plan 
.Paid time off for vacation, holidays, and sick time 
.Paid parental leave 
.Learning opportunities and tuition assistance 
.Wellness and Well-being programs 
#CGIFederalJob 
#LI-DD1 
</div><div><h2 class="jobSectionHeader">Skills:</h2>
<ul><li>Data Analysis</li>
<li>Financial Analysis</li>
</ul></div><div><h2 class="jobSectionHeader">What you can expect from us:</h2>
Together, as owners, lets turn meaningful insights into action. 
 
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, youll reach your full potential because 
 
You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction. 
 
Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. 
 
Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
 
 
Come join our teamone of the largest IT and business consulting services firms in the world. 
 
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. 
 
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned. 
 
We make it easy to translate military experience and skills! to be directed to our site that is dedicated to veterans and transitioning service members. 
 
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. 
 
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGIs legal duty to furnish information.</div></div>

Conference Administrator

State of North Carolina

<div>Agency
Commission and Conferences
Division
District Attorneys' Conference
Job Classification Title
Legal Assistant II (S)
Position Number
65009955
Grade
JB12
About Us
DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.
Description of Work
SALARY RANGE: $25,000.00 - $32,500.00
 
 
THIS POSITION IS TIME-LIMITED, GRANT FUNDED, FULL-TIME (25 HOURS PER WEEK).
 
FUNDING FOR THIS POSITION WILL END ON SEPTEMBER 30, 2026.
 
 
The North Carolina Conference of District Attorneys is seeking a highly organized, detail-oriented Part-Time Meeting Planner to support statewide training programs focused on Special Victim cases, including domestic violence, sexual assault, family violence, and related trauma-informed prosecution topics.
 
 
This position plays a critical role in ensuring that prosecutors, law enforcement, and allied professionals receive high-quality, well-coordinated training in some of the most complex and sensitive areas of criminal justice. The ideal candidate is someone who thrives behind the scenes, enjoys managing logistics, and finds purpose in supporting work that truly matters.
 
This is a 25-hour per week position and an excellent opportunity for someone seeking meaningful part-time work in a collaborative, supportive, and mission-driven environment.
Knowledge Skills and Abilities/Management Preferences
Duties include but are not limited to the following:
Training &amp; Meeting Logistics
<ul><li>Coordinate logistics for in-person, virtual, and hybrid training programs related to Special Victim prosecutions.
</li><li>Assist with planning conferences, workshops, and meetings, including venue coordination, room setups, catering, audiovisual needs, and accessibility considerations.
</li><li>Manage registration processes, attendee communications, and event materials.
</li><li>Coordinate travel arrangements and lodging for speakers, faculty, and staff as needed.
</li><li>Submit CLE sponsor applications and attendance documentation.
</li></ul>Program Support
<ul><li>Work closely with Conference staff, trainers, and subject-matter experts to support training goals and timelines.
</li><li>Prepare agendas, schedules, participant packets, and training materials.
</li><li>Assist with post-training tasks, including evaluations, attendance tracking, and reporting requirements.
</li></ul>Communication &amp; Coordination
<ul><li>Serve as a point of contact for training participants, speakers, vendors, and partners.
</li><li>Communicate clearly and professionally with prosecutors, law enforcement, and allied professionals statewide.
</li><li>Maintain organized records related to training events, vendors, and expenses.
</li></ul>Administrative &amp; Grant Support
<ul><li>Assist with tracking expenses and maintaining documentation in support of grant-funded training programs.
</li><li>Support compliance with applicable grant and reporting requirements.
</li><li>Help identify opportunities to streamline processes and improve the training experience for participants.
</li></ul>Knowledge Skills and Abilities/Management Preferences
Knowledge Of
<ul><li>Meeting planning, event coordination, or conference support.
</li><li>Professional training environments, preferably within the legal, public safety, or nonprofit sectors.
</li><li>Sensitivity to trauma-informed work and training programs related to Special Victim cases.
</li></ul>Skill In
<ul><li>Organization, scheduling, and attention to detail.
</li><li>Clear written and verbal communication.
</li><li>Managing multiple projects and deadlines simultaneously.
</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual meeting platforms.
</li></ul>Ability To
<ul><li>Work independently while collaborating closely with a team.
</li><li>Anticipate needs and proactively solve logistical challenges.
</li><li>Maintain professionalism and discretion when supporting sensitive subject matter.
</li><li>Adapt to changing priorities in a fast-paced training environment.
</li><li>Travel in-state for trainings (some overnight travel required).
</li></ul>Why Join the Conference of District Attorneys?
The Conference of District Attorneys is a team-oriented organization committed to excellence, service, and supporting those who do difficult work on behalf of victims and communities.
<ul><li>Meaningful Mission: Your work supports training in domestic violence, sexual assault, and family violence &mdash; areas where thoughtful preparation truly matters.
</li><li>Supportive &amp; Collaborative Team: We value trust, respect, and working together.
</li><li>Flexible, Part-Time Schedule: This role is not remote and requires regular on-site presence. However, this 25-hour/week position is designed to support work-life blend.
</li><li>Professional Impact: Help ensure high-quality training for prosecutors and partners statewide.
</li></ul>INSTRUCTIONS:
 
 
Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.
 
 
Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.
 
 
It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. R&eacute;sum&eacute;s are not accepted in lieu of fully completed applications.
 
 
*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted. 
 
All NC Judicial Branch agencies are Equal Opportunity Employers. 
 
The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility. To learn more, click on these links:
 
 
E-Verify Participation
 
E-Verify Participation (Spanish)
 
 
Right to Work
 
Right to Work (Spanish) 
 
 
 
Dominikii Coleman
 
NC Administrative Office of the Courts
 
Human Resources Division
 
https://www.nccourts.gov/about/about-judicial-branch/careers
Minimum Education and Experience
Some state job postings say you can qualify by an &ldquo;equivalent combination of education and experience.&rdquo; If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Graduation from high school or high school equivalency certificate and two (2) years of legal secretarial experience.
Management Preferences:
<ul><li>Experience planning meetings, trainings, or conferences.
</li><li>Experience supporting legal, law enforcement, victim advocacy, or nonprofit organizations.
</li><li>Familiarity with grant-funded programs is a plus.
</li><li>Strong customer-service mindset and comfort working with diverse stakeholders.
</li></ul>EEO Statement
T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.
Recruiter:
Dominikii Coleman
Email:
HumanResources@nccourts.org</div>

Assistant Meeting Planner

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