conference manager

Excel Recruitment

CONFERENCE MANAGER - MATERNITY COVER c£55-£60k + EXC BENSWe are looking for an experienced Conference Manager who can provide continuity during a maternity absence.This well-established, medical membership body is looking for an events and conference professional with at least five years event management experience in the healthcare sector. In 2026 there will be two flagship events to be arranged for those working in the medical and health care sectors. The successful candidate will be responsible for the organisation and management of both conferences, supported by a small team of staff. Additionally, there will be other smaller conference management sessions to oversee and organise. We are looking forward to hearing from you if you feel you are a sophisticated communicator and meet the essential criteria for this position. Please contact us today!

Conference Manager

INDEX Conferences & Exhibitions

<div>
 
 
 Key Responsibilities :
 
 
 <ul>
 <li>
 Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.
 </li>
 <li>
 Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.
 </li>
 <li>
 Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.
 </li>
 <li>
 Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.
 </li>
 <li>
 Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).
 </li>
 <li>
 Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.
 </li>
 <li>
 Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.
 </li>
 <li>
 Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.
 </li>
 <li>
 Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.
 </li>
 <li>
 Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.
 </li>
 <li>
 Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.
 </li>
 <li>
 Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.
 </li>
 </ul>
 
 
 
 
 
 Required Experience :
 
 
 
 
 
 <ul>
 <li>
 Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.
 </li>
 <li>
 Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.
 </li>
 <li>
 Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.
 </li>
 <li>
 Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.
 </li>
 <li>
 Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).
 </li>
 <li>
 Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.
 </li>
 <li>
 Proficiency in tools like project management software, CRM systems, and event registration platforms.
 </li>
 <li>
 Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.
 </li>
 <li>
 Excellent communication, negotiation, and stakeholder management skills.
 </li>
 <li>
 Willingness to travel and work extended hours during event periods.
 </li>
 </ul>
</div>

Conference Event Manager

IHW Council

IHW Council is looking to hire people in Business Development Department for delegate sales, event sales, sponsorship sales,exhibition sales and ad sales.IHW Council works towards creating awareness and advocacy for a healthier, happier world. With the core belief that health iseveryone's responsibility, IHW Council initiatives get everyone talking about health at the national and international levels. It isour guiding philosophy that focused, dedicated efforts which impact areas related to health should be recognized to inspire morehands and more initiatives that can contribute towards the making of a healthy nation. Our core belief stands to be that health iseveryone's priority and all human enterprises need to have national health as a larger goal.https://www.ihwcouncil.org/https://www.linkedin.com/company/ihwcouncil/Job Description:Market Research &amp; Analysis In-depth phone-based research of key subject areas and hot topics within a particular industrysector. Identifying the target audience and finding out what they want / need to knowSpeaker / Conference / Events / Exhibition Acquisition Identifying high-level, influential industry experts and to speak at theconference. Speakers can play a huge part in attracting delegates to the conferenceCopy Writing Writing promotional copy in the form of a conference programme, in the language of your target audience.Ensuring that all sales-driven materials such as web, direct mail and email copy will maximise delegate attendanceProject Management Working with all internal teams, sales (delegate and sponsorship), marketing and operations to ensure thesuccess of the conference and that it is delivered on time and in budgetOnsite Attendance Attending conferences to ensure excellent delivery and smooth running on the day. Often this will includeopening your conference. This is an opportunity to represent the company and to network with key players and speakers withinthe sector. To build relationships and shake hands with the people that helped shape your agenda.Responsibilities:Understand conference scope and accordingly develop event agenda.Identify and recruit potential speakers for conferences.Develop event promotional brochures and organize campaigns to promote events.Research and generate future conference topic ideas based on industry trends.Maintain appropriate documentation for each conference.Work with cross-functional teams to manage multiple tasks within deadlines.Identify marketing partners to promote events and reach targeted audiences.Assist in budget preparation and expense management activities.Job Type: Full-timeWork Location: In personJob Type: Full-timePay: &#8377;30,000.00 - &#8377;80,000.00 per monthWork Location: In person

Sales Manager (Events)

Tahaluf

<div>Company Description 
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF). 
 
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia&rsquo;s B2B and B2C large-scale events scene. 
 
Be part of something BIG with Tahaluf&rsquo;s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector. 
 
Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you&rsquo;ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities. 
Job Description 
We are looking for a Senior Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. Covering a maternity leave, we are looking for someone to join our high energy team between December 1st 2025 to May 31st 2026.
What you will do
You will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.
Conference Production<ul><li>
Produce high-level relevant industry conference programmes.</li><li>
Liaise with key professionals/institutions and companies in the production of conference programmes.</li><li>
Engage with recommended speakers and confirm their attendance.</li><li>
Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management.</li><li>
Prepare and communicate creative brief documents to the Marketing team.</li><li>
Prepare and lead telesales briefs and set follow-up meetings to track progress.</li><li>
Ensure all CME/CPD application forms and supporting documentation are completed online within deadlines.</li><li>
Assist providing leads to the sponsorship team and attend sales meetings as appropriate.</li><li>
Mentor other conference producers within the team.</li><li>
Conduct a post-show analysis of the event including job title analysis</li></ul>
Market Research and Industry Networks<ul><li>
Effectively research topics with relevant industry professionals and the target market.</li><li>
Develop new conference ideas and programme content through meetings and tele-research with key experts.</li><li>
Collaborate with the Director and other sales team members to generate ideas for enhancing the conference portfolio, ideally recommending at least 2 new conference tracks per existing event.</li><li>
Identify key opinion leaders/institutions and companies related to the event.</li><li>
Maintain existing and build new relationships develop a conference with topics and speakers.</li><li>
Be able to provide a list of hospitals that are leaders in specialist areas relating to the event.</li><li>
Look at additional add-ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.</li></ul>
Speaker &amp; Delegate Liaison<ul><li>
Liaise and network with speakers, exhibitors and delegates on-site to maintain customer service standards, resolve queries and gain feedback, targeting at least 10 meetings per event day.</li><li>
Assist with onsite duties as required for the duration of the event, which may require longer working hours</li></ul> 

Qualifications 
What you will bring<ul><li>
Educated to degree level or equivalent.</li><li>
Significant experience in conference production.</li><li>
Speaks and writes clearly and fluently in English to both individuals and groups.</li><li>
Computer literate and proficient in the use of Microsoft Word and Excel.</li><li>
Commercial awareness.</li><li>
Research based role.</li><li>
Copywriting skills.</li><li>
Brand and market awareness.</li></ul> 

Additional Information 
*Please note that this is a 6 month contract role*
We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone. We&rsquo;re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</div>

Senior Conference Producer - 6 Month Contract

10Pearls

<div>
 
 Company Overview
 
 
 
 10Pearls is an end-to-end digital technology services partner helping businesses utilize technology as a competitive advantage. We help our customers digitalize their existing business, build innovative new products, and augment their existing teams with high performance team members. Our broad expertise in product management, user experience/design, cloud architecture, software development, data insights and intelligence, cyber security, emerging tech, and quality assurance ensures that we are delivering solutions that address business needs. 10Pearls is proud to have a diverse clientele including large enterprises, SMBs and high growth startups. We work with clients across industries, including healthcare/life sciences, education, energy, communications/media, financial services, and hi-tech. Our many long-term, successful partnerships are built upon trust, integrity and successful delivery and execution.
 
 
 
 About The Role
 
 
 
 10Pearls University (10PU), the learning and innovation arm of 10Pearls, is seeking a Head of Events, Conferences &amp; Strategic Partnerships to lead its flagship events, industry conferences, and sponsorship development initiatives. This role is central to strengthening 10PU&rsquo;s reputation as a thought leader by delivering world-class conferences and forging sustainable industry partnerships. The ideal candidate brings proven experience in conference design, sponsorship acquisition, and partnership building across the corporate, technology, and education ecosystems.
 
 
 
 Responsibilities
 
 
 
 
 Brand Positioning &amp; Community Representation
 
 
 
 <ul>
 <li>
 Position 10PU as a thought leader by representing the organization at conferences, forums, and industry events
 </li>
 <li>
 Lead community and outreach initiatives to amplify 10Pearls visibility and strengthen 10PU&rsquo;s brand
 </li>
 <li>
 Drive thought-leadership opportunities through partnerships and speaker collaborations
 
 
 </li>
 </ul>
 
 Events &amp; Conference Leadership
 
 
 
 <ul>
 <li>
 Lead the end-to-end strategy, planning, and execution of 10PU&rsquo;s flagship events (AI Summits, Women Tech Quest, Hackathons, Innovation Conferences)
 </li>
 <li>
 Own conference PNL including budgeting, sponsorships, vendor negotiations, and ROI measurement
 </li>
 <li>
 Curate impactful conference agendas, onboard keynote speakers, and ensure seamless delivery
 </li>
 <li>
 Oversee logistics, operations, and cross-functional coordination to ensure high-quality experiences
 
 
 </li>
 </ul>
 
 Sponsorships &amp; Strategic Partnerships
 
 
 
 <ul>
 <li>
 Develop and execute sponsorship acquisition strategies, engaging local and global corporates, tech giants, and ecosystem players
 </li>
 <li>
 Build and nurture strategic partnerships with professional associations, government bodies, universities, and donor agencies
 </li>
 <li>
 Negotiate and close high-value sponsorships and partnership agreements that align with 10PU&rsquo;s vision
 </li>
 <li>
 Identify and unlock new revenue streams through innovative partnership models and co-branded initiatives
 
 
 </li>
 </ul>
 
 Leadership &amp; Team Management
 
 
 
 <ul>
 <li>
 Lead and mentor the events and sponsorships team, fostering a culture of creativity, agility, and performance
 </li>
 <li>
 Develop systems and processes for delivering scalable, repeatable, and high-impact event formats
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s or Master&rsquo;s in Marketing, Business, Communications, or a related field
 </li>
 <li>
 3&ndash;5 years of experience in event management, community engagement, or partnership roles
 </li>
 <li>
 Proven success in sponsorship acquisition and partnership development
 </li>
 <li>
 Strong communication, stakeholder management, and organizational skills
 </li>
 <li>
 Experience in tech or corporate sectors preferred
 
 
 </li>
 </ul>
 Powered by JazzHR
 
 
 shqG67o6kU
</div>

Lead/Senior Executive Community, Partnerships & Events - Morning Shift

<div>Company Overview 
10Pearls is an end-to-end digital technology services partner helping businesses utilize technology as a competitive advantage. We help our customers digitalize their existing business, build innovative new products, and augment their existing teams with high performance team members. Our broad expertise in product management, user experience/design, cloud architecture, software development, data insights and intelligence, cyber security, emerging tech, and quality assurance ensures that we are delivering solutions that address business needs. 10Pearls is proud to have a diverse clientele including large enterprises, SMBs and high growth startups. We work with clients across industries, including healthcare/life sciences, education, energy, communications/media, financial services, and hi-tech. Our many long-term, successful partnerships are built upon trust, integrity and successful delivery and execution. 
 
About the Role 
10Pearls University (10PU), the learning and innovation arm of 10Pearls, is seeking a Head of Events, Conferences &amp; Strategic Partnerships to lead its flagship events, industry conferences, and sponsorship development initiatives. This role is central to strengthening 10PU&rsquo;s reputation as a thought leader by delivering world-class conferences and forging sustainable industry partnerships. The ideal candidate brings proven experience in conference design, sponsorship acquisition, and partnership building across the corporate, technology, and education ecosystems. 
 
Responsibilities 
Brand Positioning &amp; Community Representation<ul><li>
Position 10PU as a thought leader by representing the organization at conferences, forums, and industry events.</li><li>
Lead community and outreach initiatives to amplify 10Pearls visibility and strengthen 10PU&rsquo;s brand.</li><li>
Drive thought-leadership opportunities through partnerships and speaker collaborations.</li></ul>
Events &amp; Conference Leadership<ul><li>
Lead the end-to-end strategy, planning, and execution of 10PU&rsquo;s flagship events (AI Summits, Women Tech Quest, Hackathons, Innovation Conferences).</li><li>
Own conference PNL including budgeting, sponsorships, vendor negotiations, and ROI measurement.</li><li>
Curate impactful conference agendas, onboard keynote speakers, and ensure seamless delivery.</li><li>
Oversee logistics, operations, and cross-functional coordination to ensure high-quality experiences.</li></ul>
Sponsorships &amp; Strategic Partnerships<ul><li>
Develop and execute sponsorship acquisition strategies, engaging local and global corporates, tech giants, and ecosystem players.</li><li>
Build and nurture strategic partnerships with professional associations, government bodies, universities, and donor agencies.</li><li>
Negotiate and close high-value sponsorships and partnership agreements that align with 10PU&rsquo;s vision.</li><li>
Identify and unlock new revenue streams through innovative partnership models and co-branded initiatives.</li></ul>
Leadership &amp; Team Management<ul><li>
Lead and mentor the events and sponsorships team, fostering a culture of creativity, agility, and performance.</li><li>
Develop systems and processes for delivering scalable, repeatable, and high-impact event formats.</li></ul> 

Requirements:<ul><li>
Bachelor&rsquo;s or Master&rsquo;s in Marketing, Business, Communications, or a related field.</li><li>
3&ndash;5 years of experience in event management, community engagement, or partnership roles.</li><li>
Proven success in sponsorship acquisition and partnership development.</li><li>
Strong communication, stakeholder management, and organizational skills.</li><li>
Experience in tech or corporate sectors preferred.</li></ul>
shqG67o6kU</div>

Accor

<div>
 
 Mӧvenpick Hotel &amp; Residences Riyadh
 
 
 
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Plan, coordinate and deliver conferences, meetings, and social events from confirmation to completion, ensuring exceptional client satisfaction.
 </li>
 <li>
 Prepare and manage event orders, proposals, contracts, and action plans, clearly communicating requirements to all departments.
 </li>
 <li>
 Host site inspections, pre-conference briefings, and client familiarisation activities to showcase hotel facilities.
 </li>
 <li>
 Build and maintain strong relationships with clients, suppliers, and industry partners to drive repeat business and new opportunities.
 </li>
 <li>
 Maximize revenue through accurate quoting, upselling of hotel services, and proactive management of short-lead enquiries.
 </li>
 <li>
 Monitor budgets and follow financial procedures for client accounts and departmental expenditure.
 </li>
 <li>
 Support revenue forecasting and contribute to achieving department KPIs and hotel financial targets.
 </li>
 <li>
 Represent the hotel at networking functions, trade events, and industry meetings to enhance market visibility.
 </li>
 <li>
 Maintain accurate records and client data using Delphi/Opera systems to support reporting and follow-up.
 </li>
 <li>
 Drive continuous improvement by reviewing processes, identifying efficiencies, and sharing feedback with management.
 </li>
 <li>
 Stay informed on competitor offerings and market trends to position the hotel competitively.
 </li>
 <li>
 Manage day &amp; evening events, working within the strategy and events programmed set by our Sales, Meeting &amp; Events and Ops teams.
 </li>
 <li>
 Take overall responsibility for the health &amp; safety of anyone using the area, including yourself.
 </li>
 <li>
 Provide a secure environment for customers and their property.
 </li>
 <li>
 Operations Manager will need to attend all weekly operations meetings when there are events and any additional staff needed for events will need to be requested and confirmed in advance with F&amp;B. This will include Security.
 </li>
 <li>
 Conduct regular departmental meetings and training sessions. Represent the company as an ambassador of hospitality and warmth in all interactions with members, visitors, partners, vendors, and staff.
 </li>
 <li>
 Ascertain the departmental training needs to further develop SOPs as business needs arise/change. Own the SOP processes, regularly review and update when needed and in line with changing operational needs.
 </li>
 <li>
 Pro-actively provide input and feedback, look for opportunities to improve &amp; innovate how we&rsquo;re using the space and how we manage it.
 </li>
 <li>
 Whether it&rsquo;s setting up the space for day or evening, handling ad-hoc requests and queries, dealing with invoices or gathering feedback &ndash; we rely on you to ensure internal and external customers have the best possible experience with us.
 </li>
 <li>
 Handle stock &amp; expenses and manage the relationship with our events suppliers &amp; contractors.
 </li>
 <li>
 Monitor and maintain operation &amp; overhead cost to maintain maximum revenue to the organization.
 </li>
 <li>
 Overall organization, tidiness, and stocking of all work/lounge/service areas.
 </li>
 <li>
 Work closely with rest of the team to ensure back-of-house storage areas are maintained to ensure orderliness, safety and health standards
 </li>
 <li>
 Solicit and confirm event related information with client to fulfill contractual timelines and commitments
 </li>
 <li>
 To conduct necessary site inspections; upsell of the hotel&rsquo;s services, suggesting suitable menus, events and activities.
 </li>
 <li>
 Plan creative experiences in collaboration with the Banquet Chef to curate custom menus
 </li>
 <li>
 Coordinate various production elements and logistics including: electrical, internet, telecommunications, audio-visual, exhibit and third-party requirements
 </li>
 <li>
 Create floor plans that optimize space and ensure a memorable guest experience
 </li>
 <li>
 Finalizing event setups in planning phase to ensure banquet operations and client agreement prior to set up of meeting and event spaces
 </li>
 <li>
 Obtain guarantees of food and beverage events for banquets and culinary operations to manage and control labour and food costs
 </li>
 <li>
 Initiate billing procedures, ensuring client credit is established and deposits and/or credit applications are received with adequate information and within an acceptable timeline
 </li>
 <li>
 To relay all details of conferences and events to all departments in a professional thorough and timely manner using Conference resumes, Banquet Event Orders and internal memos effectively
 </li>
 <li>
 Conduct pre-conference meetings to ensure key operational departments are fully engaged and prepared to exceed expectations of our client programs
 </li>
 <li>
 Conduct and/or attend daily meetings to review event logistics to ensure last minute revisions are communicated with accuracy to banquets, culinary, stewarding and on-site audio-visual provide
 </li>
 <li>
 Establish good business and social relationships with industry clients and partners by participating in activities to further increase sales opportunities for the Hotel
 </li>
 <li>
 To effectively use function space to maximize revenues
 </li>
 <li>
 Responsible for the managing of guestroom blocks and food and beverage covers in order to maintain forecast accuracy
 </li>
 <li>
 To maintain high quality of service standards
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 
 
 3&ndash;5 years of experience
 
 in event management, conferences, or hospitality.
 
 
 
 </li>
 <li>
 
 
 Strong organizational and planning skills
 
 with the ability to manage multiple events simultaneously.
 
 
 
 </li>
 <li>
 
 
 Excellent communication and relationship-building abilities
 
 with clients, vendors, and internal teams.
 
 
 
 </li>
 <li>
 
 
 Knowledge of event and booking systems
 
 such as Delphi/Opera.
 
 
 
 </li>
 <li>
 
 
 Experience preparing contracts, BEOs, action plans, and budgets
 
 , and handling financial procedures.
 
 
 
 </li>
 <li>
 
 
 Leadership and supervisory skills
 
 to manage event teams effectively.
 
 
 
 </li>
 <li>
 
 
 Knowledge of health, safety, and security regulations
 
 related to events.
 
 
 
 </li>
 <li>
 
 
 Ability to sell and upsell services
 
 , maximize revenue, and achieve departmental targets.
 
 
 
 </li>
 </ul>
</div>

Meeting & Event Manager (Saudi National)

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