conference manager

Yatsudoki Chateraise

<p><b>Key Responsibility</b></p><ul><li>Plan, execute, and oversee all phases of medical events and conferences, from concept development to post-event evaluation.</li><li>Coordinate with scientific committees, speakers, and moderators to manage agendas, abstracts, and presentation materials.</li><li>Ensure compliance with CME/CPD accreditation standards and support the submission and documentation process.</li><li>Manage project timelines, budgets, and deliverables, ensuring adherence to internal standards and client expectations.</li><li>Liaise with healthcare authorities, sponsors, and partners, ensuring all event elements align with medical and regulatory guidelines (e.g., pharma code, MOH requirements).</li><li>Oversee delegate registration processes, including online platforms, onsite check-in, and badge printing.</li><li>Work closely with internal teams (design, marketing, technical, logistics) and external vendors to ensure seamless event execution.</li><li>Conduct site visits and coordinate all onsite operations, including AV setup, stage management, signage, and exhibitor arrangements.</li><li>Manage event communications, including speaker briefings, delegate updates, and sponsor correspondence.</li><li>Prepare and maintain project documentation: project plans, status reports, budgets, post-event reports, and feedback summaries.</li><li>Lead onsite team operations during the event, ensuring smooth delivery of sessions, workshops, and networking functions.</li><li>Anticipate and manage risks or issues, providing real-time solutions and maintaining a high level of professionalism.</li></ul><p><b>Required Experience</b></p><ul><li>Minimum 2 years of experience in project management within the medical conferences, healthcare exhibitions, or pharmaceutical events domain.</li><li>Proven track record in managing end-to-end event execution including budgeting, logistics, delegate management, and post-event reporting.</li><li>Strong familiarity with CME/CPD accreditation processes, speaker management, and handling scientific committee protocols.</li><li>Experience working with medical associations, healthcare professionals, and international faculty is highly preferred.</li><li>Solid understanding of regulatory guidelines related to healthcare events (e.g., pharma compliance, MOH/UAE regulations, GDPR).</li><li>Ability to coordinate with cross-functional teams, including design, marketing, registration, and AV/tech teams.</li><li>Proficiency in tools like project management software, CRM systems, and event registration platforms.</li><li>Demonstrated ability to handle tight timelines, multi-track agendas, and onsite troubleshooting with professionalism.</li><li>Excellent communication, negotiation, and stakeholder management skills.</li><li>Willingness to travel and work extended hours during event periods.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>What is your salary expectation in AED?</li><li>How many years of project management experience do you have in Conferences?</li><li>How many conferences do you manage end to end in year?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul>

Medical Conference Manager

Kimpton Hotels & Restaurants

<div><h2 class="jobSectionHeader"><b>Why We're Here</b></h2>
<p>
We believe heartfelt, human connections make people's lives better. Especially the people who work here.</p>
<p>
Our founder, Bill Kimpton rebelled against impersonal, generic hospitality that makes people feel disconnected. He initiated a new boutique hotel standard and environment where people could connect, from the heart. That was the goal then, and it is still our purpose today.</p>
<p>
Your work here has meaning. You're here to improve the lives of coworkers, guests, owners, communities, and together we make that happen. It's what drives all that we do. Every day you can improve lives in your own, unique way and you can expect the same in return. It all starts with you.</p>
<h2 class="jobSectionHeader"><b>
How We're Different</b></h2>
<p>
Our San Francisco-born entrepreneurial spirit and zest for life kick started this culture in 1981, and it shines through to this day.</p>
<p>
It all flows from you. The lively, rebellious, genuine you - with your diverse background, talents, experiences, and plucky personality - is fully welcome, and celebrated here. Because we know that when people can be themselves at work, they shine.</p>
<p>
That's what we seek out and celebrate. It's people of all kinds who share a knack for creativity and self-leadership. People who don't need to be told what to do to get things done. People who have an innate passion for making others' lives better.</p>
<p>
It adds up to a work environment that's a bit quirky, irreverent, exciting, uncommon, empowering, and downright exceptional. Guests feel it; you'll feel it too.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<p>
The Conference Services Manager (CSM) acts as the liaison between the hotel operations departments and the client. The CSM strives to achieve a balance between executed contracts, service and profitability. Through efficient management, communication and coordination of the conference requirements, the goal is to capture the hotel's fair share of revenue through food, beverage, room rental and auxiliary services, such as audio visual provisions, storage and labor fees.</p>
<h2 class="jobSectionHeader"><b>
Some of your responsibilities include:</b></h2>
<ul><li>Coordinate meetings, conferences, exhibit shows or other special events and activities with accuracy and detailed communication outlines for the client and hotel departments</li>
<li>Ensure that all contracted groups are meeting or exceeding minimum food + beverage revenues, guest room revenues, meeting room rental revenues, and monitoring for potential attrition.</li>
<li>Coordinate menu arrangements for conference clients that maximize the revenue potential for the hotel, while serving the client.</li>
<li>Obtain Conference rooming lists, monitors cut-off dates, and obtains rooming lists by the due date and sales contract.</li>
<li>Assist conference clients with off-premise (hotel) details.</li>
<li>Conduct tours for potential and booked clients. (Provide ridiculously personable experiences)!</li>
<li>Provide an accurate Conference Profile that documents all aspects of a particular conference, to include menus, meeting set-ups, client profiles, reservation pick-up statistics and other pertinent information as outlined in the current departmental policies and procedures.</li>
<li>Prepare a comprehensive Post Conference Report on all conferences.</li>
<li>Complete and distribute banquet event orders, reports, and correspondence as may be required. Maintain accurate and current space blocks in the group function room log, observing proper turnovers, releasing unused space as appropriate.</li>
<li>Internal Meeting Responsibilities include weekly BEO, sales, and operations meetings, as well as maintaining a local catering sales goal.</li>
</ul><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li>1+ years related experience in hospitality industry with solid knowledge of food + beverage and meeting room sets.</li>
<li>Thorough knowledge of property, space, food + beverage offerings and capacities.</li>
<li>High level of creativity, enthusiasm and flexibility.</li>
<li>Well organized, detail orientated and excellent follow-up skills.</li>
<li>Superior writing skills and knowledge of Microsoft Office.</li>
<li>Delphi experience preferred, but not required.</li>
<li>Ability to be yourself, lead yourself, make it count!</li>
</ul>
<div></div><p>Differences make a difference. We are committed to creating a culture that reflects the diversity of our hotel and restaurant guests. With that goal in mind, we encourage each of our employees to understand, accept, and celebrate differences among people. That includes different personalities, lifestyles, work styles, education, and experience. We also welcome and embrace people of all races, ethnicities, ages, religions, physical abilities, sexual orientation, gender identities and genders. For our complete EEO policy click here.</p>
<p>
</p><p><b>Be Yourself. Lead Yourself. Make it Count.</b></p><br>
<br>
Compensation: 60000-65000
<br>
Additional Details : * The salary range listed is the lowest to highest pay scale we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the pay range will be based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. * No amount of pay is considered to be wages or compensation until it is earned, vested, and determinable. The amount and availability of any bonus, commission, or other form of compensation allocable to a particular employee remain in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.</div>

Conference Services Manager

Warwick Hotels and Resorts

<div><p><b>About the Role:</b></p><p>
The Conference Services Manager plays a pivotal role in ensuring the seamless planning, coordination, and execution of conferences, meetings, and special events within the organization. This position is responsible for managing all aspects of conference services, including client relations, vendor coordination, budgeting, and on-site event management to deliver exceptional experiences. The manager will collaborate closely with internal teams and external partners to align event objectives with organizational goals, ensuring high standards of quality and customer satisfaction. By overseeing logistical details and troubleshooting issues proactively, the Conference Services Manager guarantees that each event runs smoothly from inception to completion. Ultimately, this role drives the success of conferences that enhance the organization's reputation and foster strong stakeholder engagement across the United States.</p><p><b>
Minimum Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree in Hospitality Management, Event Planning, Business Administration, or a related field.</li><li>
At least 3 years of experience in conference or event management, preferably within a corporate or hospitality environment.</li><li>
Strong organizational and project management skills with the ability to manage multiple events simultaneously.</li><li>
Excellent communication and interpersonal skills to effectively liaise with clients, vendors, and team members.</li><li>
Proficiency in event management software and Microsoft Office Suite.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Certified Meeting Professional (CMP) or equivalent industry certification.</li><li>
Experience managing large-scale conferences with 500+ attendees.</li><li>
Knowledge of audiovisual technology and event production.</li><li>
Familiarity with budgeting software and financial reporting tools.</li><li>
Ability to work flexible hours, including evenings and weekends, as event schedules require.</li></ul><p><b>
Responsibilities:</b></p><ul><li>
Plan, organize, and execute conferences, meetings, and special events from initial concept through completion.</li><li>
Serve as the primary point of contact for clients, understanding their needs and ensuring their expectations are met or exceeded.</li><li>
Coordinate with vendors, venues, and internal departments to secure necessary resources and services.</li><li>
Develop and manage event budgets, monitor expenses, and ensure cost-effective solutions without compromising quality.</li><li>
Oversee on-site event operations, including setup, registration, technical support, and troubleshooting.</li><li>
Maintain detailed documentation and post-event reports to evaluate success and identify areas for improvement.</li><li>
Implement and enforce compliance with organizational policies, safety regulations, and industry best practices.</li><li>
Train and supervise conference services staff and temporary event personnel as needed.</li></ul><p><b>
Skills:</b></p><p>
The Conference Services Manager utilizes strong organizational skills daily to coordinate complex event logistics and ensure all details are addressed promptly. Communication skills are essential for negotiating with vendors, collaborating with internal teams, and providing clear guidance to staff and clients. Proficiency with event management software and technology enables efficient scheduling, registration, and resource allocation. Budgeting and financial acumen are applied to monitor expenses and optimize resource use without sacrificing quality. Additionally, problem-solving skills are critical for addressing unexpected challenges during event execution, ensuring a smooth and successful experience for all participants.</p></div>

Sage Hospitality

<div>Why us?:
<div>
Hotel Per LA, is seeking a<b> Conference Services Manager</b> for our independent, luxury lifestyle property located in Downtown Los Angeles.</div><div></div><div><br>
Sage Hospitality Group company, is currently seeking a passionate, enthusiastic and purpose driven manager to deliver artful hospitality at luxury lifestyle flagship hotel and restaurant in Downtown Los Angeles.</div><div></div><div><br>
The hotel is an independent, luxury lifestyle property located in DTLA. The property is housed in a gorgeously restored historic building and a quick walk from the Museum of Contemporary Art, Disney Concert Hall and Grand Central Market. With stunning design details, including many hidden corners for guests to explore, the property showcases the glamor of LA without losing sight of its playful side.</div><div>
The hotel&rsquo;s public areas will serve as &lsquo;the locals&rsquo; living room&rsquo; and be popular with local creatives, as well as guests seeking access to the city&rsquo;s cultural institutions, the buzzing culinary scene or the city&rsquo;s arena. The property features chic guestrooms with a vintage feel and custom furniture; an exciting new restaurant concept - Per L'Ora, a caf&eacute; - Cafe Ora and downtown LA&rsquo;s most stunning rooftop pool terrace and lounge- Bar Clara.</div>
Job Overview:
<div>
Plan, organize and manage the in house details for large group and convention booking (e.g. Guest rooms, menus, set-up, etc.) Participate in negotiating meetings/functions, rooms, rates and all related requirements. Ensure maximization of room and meeting space, revenues, and profits while delivering a quality product. Focus on execution of all aspects of event planning including coordination from the signing of a group contract forward, VIP needs, amenities, group resumes, and rooming lists.</div>
Responsibilities:
<ul><li>Responsible for the management and planning of meetings/conventions and related activities.</li><li>
Attends Banquet Event Order (BEO) and staff meetings and perform as a team leader for all hotel department staff participating in the event delivery process.</li><li>
Achieve a minimum of 90% of productivity goals and 100% of activity goals, as established by management.</li><li>
Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days. Determination and coordination of all event planning needs.</li><li>
Maintain well documented, accurate, organized and up to date file management in order to serve client and the employer in the most expedient, organized and knowledgeable manner.</li><li>
Develop customer profiles and maintains an effective trace system including trace dates and references resulting in superior account service and increased revenues.</li><li>
Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.</li><li>
Follow up on all client needs and inquiries in an efficient and expedient manner.</li><li>
Focuses on revenue-generating activity and maximizes selling time through retaining accounts/clients, maximizing account yield opportunities and sales effectiveness.</li><li>
Detail, up-sell and detail the program with the client including; verification and modification of space requirements, audio-visual, times, equipment, menus, themes/decorations, etc. Prepare the appropriate resumes and paperwork to ensure quality service.</li><li>
Manage function details and related activities to ensure that program requirements are satisfied. Anticipate and handle customer complaints and/or problems to ensure quality product delivery, customer satisfaction and repeat business.</li><li>
Oversees all billing details for hotel groups to include processing of deposits, direct bill applications, credit card authorizations and coordination with accounting.</li><li>
Improve hotel convention services' products through; (a) participate in the development of new sales tools and systems, (b) participate in the analysis of the strengths and weakness of our competitions product, and (c) analysis, understanding, and satisfaction of our customers&rsquo; needs.</li><li>
Monitor and control individual client event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product.</li><li>
Attend and lead pre conference meetings as needed. Coordinate the pre-con between the client and hotel staff and review the details of the BEO with all parties.</li><li>
Close out all groups to include pickup in sales system (Delphi) and commission owed, including processing with accounting.</li></ul>
Qualifications:
<div><b>
Education/Formal Training</b></div><div>
More than two years of post high school education.</div><div></div><div><b><br>
Experience</b></div><div>
One to two full years of employment in a related position with this company or other organization(s).</div><div></div><div><b><br>
Knowledge/Skills</b></div><ul><li>
Requires a working knowledge of banquet/catering food and beverage services, policies or operations.</li><li>
Requires knowledge of computer equipment.</li><li>
Requires compiling facts and figures in accordance with established procedures.</li><li>
Supervisory skills needed.</li><li>
Communication skills required to provide information and associated services to hotel management and guests.</li><li>
Excellent hearing necessary for verbal interaction with guests and associates.</li><li>
Excellent vision necessary to view set-ups.</li><li>
Excellent speech communication skills required for verbal interaction with guests and associates.</li></ul><div></div><div><b><br>
Physical Demands</b></div><div>
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><ul><li>
Lifting, pushing, pulling and carrying tables, chairs, boxes (50 lb. maximum) occasionally.</li><li>
Bending/kneeling required for taping down cords, skirting tables, picking up floor after function occasionally.</li><li>
Mobility - ability to service clients on a moment notice, variable distances.</li><li>
Continuous standing required for function observation, client site inspections (one hour minimum to four hours maximum). Climbing stairs of approximately 55 steps 3-5% of 10 hours daily.</li></ul><div><b>
Environment</b></div><div>
Inside 95% of 10 hour day. Outside 5% of 10 hour day. Temperatures - extreme summer heat of 95 degrees and above, and winter cold.</div>
Benefits:
<ul><li><div>
Medical, dental, &amp; vision insurance</div></li><li><div>
Health savings and flexible spending accounts</div></li><li><div>
Basic Life and AD&amp;D insurance</div></li><li><div>
Company-paid short-term disability</div></li><li><div>
Paid time off for vacation, sick time, and holidays</div></li><li><div>
Eligible to participate in the Company&rsquo;s 401(k) program with employer matching</div></li><li><div>
Employee assistance program</div></li><li><div>
Tuition Reimbursement</div></li><li>
Eligible for a discretionary bonus</li><li><div>
Great discounts on Hotels, Restaurants, and much more.</div></li><li><div>
Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral</div></li></ul>
Salary: USD $70,304.00 - USD $75,000.00 /Yr.</div>

Conference Service Manager

Attach

<p><b>Organization Summary:</b></p><p>The Association for Training on Trauma and Attachment in Children (ATTACh) is an international coalition of professionals and families dedicated to helping those with attachment difficulties by sharing our knowledge, talents, and resources. ATTACh provides training, education, and resources for parents and professionals, and hosts one of the best annual conferences on trauma, attachment, and healing connections.</p><p><b>Position Overview:</b></p><p>The Office Manager is responsible for the day-to-day operations of the organization ensuring efficient and effective processes and coordinating all issues affecting the daily operations for the office. The Office Manager will work under direction of the Executive Director to ensure the needs of the office, staff, Board of Directors, and members are met in a timely manner. Additionally, the Office Manager will provide event support for the annual conference.</p><p><b>Position Responsibilities:</b></p><p>The following position responsibilities are essential functions. Successful job applicants will be able to perform these essential functions with minimal supervision.</p><p>Operations:</p><p>Perform all bookkeeping functions using QuickBooks.</p><p>Process income, expenses, bank deposits, and donations.</p><p>Prepare outgoing orders of materials purchased.</p><p>Ensure effective telephone and email communications both internally and externally, maintaining professional image.</p><p>Coordinate tasks related to trainings and exhibits at outside conferences.</p><p>Assist with preparing documents for Board meetings.</p><p>Assist with securing locations for conferences, trainings, and special events.</p><p>Assist with coordinating volunteers for special events.</p><p>Organize supplies and maintain administrative files.</p><p>Responsible for maintaining SharePoint database files and file structures.</p><p>Establish and maintain membership files and database.</p><p>Prepare product orders and items for shipping/mailing.</p><p>HR responsibilities, including onboarding, offboarding, and payroll processing.</p><p>Assist the Executive Director, Board, and other staff with miscellaneous projects as requested.</p><p>Ensure efficient operation of office and computer equipment.</p><p><b>Event Support:</b></p><p>Assist Executive Director and Conference Coordinator with conference planning and travel to conference site annually.</p><p>Work on-site with Board Members and volunteers to manage registration desk and assist with logistics as needed.</p><p>Process and develop materials for workshop proposals, presentations, registration, sponsors, and exhibitors.</p><p>Coordinate Continuing Education credits with provider.</p><p><b>Knowledge, Skills and Experience:</b></p><p>4+ years&rsquo; experience with Microsoft Office 365, including Excel, Word, SharePoint, Outlook, and PowerPoint.</p><p>Regfox or other registration platform</p><p>Knowledge of QuickBooks.</p><p>Experience working with 3rd party applications.</p><p>2+ years&rsquo; experience in bookkeeping and office management or equivalent position with similar responsibilities above.</p><p>4 years&rsquo; experience in a nonprofit administrative support role</p><p>Bachelor&rsquo;s degree preferred.</p><p>Experience with planning and managing conferences or events a plus.</p><p>Working Tech Support Skills</p><p>Marketing and Social Media skills and experience a plus</p><p><b>Time Commitment: </b></p><p>Full time with occasional weekend or evenings during special events.</p><p><b>Additional Information:</b></p><p>This role involves some travel and meeting leaders in the field of trauma and attachment, providing great networking opportunities. Paid time off for vacation, sick, and holidays are provided. There is no current health care insurance available. Salary range 55-65K depending on experience.</p><p>ATTACh&rsquo;s policy is to employ staff without regard to race, creed, color, sex, sexual orientation, gender identity, gender expression, political affiliation, religion, national origin, citizen status, age, marital status, disability. People of color and individuals of diverse backgrounds are strongly encouraged to apply.</p><p><b>How to Apply:</b></p><p>Please email your cover letter and resume to Mary McGowan, Executive Director at marymmcgowan@attach.org</p><p>Pay: $55,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Paid time off</li><li>Parental leave</li></ul><p>Work Location: Remote</p>

Non-Profit Operations Manager

Tahaluf

<div><b>Company Description</b><p><b><br>
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia</b> by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).<br>
<br>
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun. <b>Here, teamwork rules, and work feels as exciting as the events we create.</b> Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia&rsquo;s B2B and B2C large-scale events scene.<br>
<br>
Be part of something BIG with Tahaluf&rsquo;s series of <b>record-breaking events</b>: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.</p><b><br>
Job Description</b><p><br>
The team is looking for a Conference Producer to join the team who can demonstrate they have their finger on the pulse of our fast-paced and ever-changing industry. The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event. With meticulous organisational skills, you will be responsible for managing the speakers and order of show on-site at the event.</p><p><b>
Key Responsibilities</b></p><p>
Conference Production</p><ul><li>
Develop and curate the conference agenda aligned with event objectives</li><li>
Research topics and source relevant, high-quality speakers</li><li>
Manage speaker outreach, communication, and coordination</li><li>
Work closely with internal teams, partners, and stakeholders on programme delivery</li><li>
Shape session formats, content flow, and overall conference narrative</li><li>
Manage timelines, schedules, and programme updates</li><li>
Coordinate speaker logistics including travel and accommodation</li><li>
Oversee on-site speaker management and ensure smooth session execution</li><li>
Support the overall vision, quality, and success of the conference</li><li><p><b>
Programme Development</b></p></li><li>
Research, develop, and curate the conference agenda aligned with event objectives and audience needs</li><li>
Identify relevant topics, trends, and themes to ensure content is timely and valuable</li><li>
Source, secure, and manage high-profile speakers, moderators, and panelists</li><li>
Draft session formats including keynotes, panels, fireside chats, workshops and roundtables</li><li><p><b>
Speaker Management</b></p></li><li>
Lead speaker outreach, invitations, and negotiations</li><li>
Manage speaker communications, briefings, and preparation materials</li><li>
Coordinate speaker logistics including travel, accommodation, and schedules</li><li>
Ensure speakers are aligned with the event narrative and objectives</li><li><p><b>
Stakeholder Coordination</b></p></li><li>
Collaborate with internal teams including marketing, production, sponsorship, and operations</li><li>
Work closely with partners, sponsors, and stakeholders to integrate their content where relevant</li><li>
Ensure all stakeholders are aligned on programme timelines and deliverables</li><li><p><b>
Content &amp; Creative Direction</b></p></li><li>
Shape the overall content narrative and storytelling of the conference</li><li>
Work with creative and production teams on stage design, scripts, and show flow</li><li>
Ensure consistency and quality of content across all sessions</li><li><p><b>
Project Management</b></p></li><li>
Develop and manage content timelines and production schedules</li><li>
Track progress and ensure deadlines are met</li><li>
Maintain accurate records of speakers, sessions, and programme updates</li><li><p><b>
On-Site Delivery</b></p></li><li>
Manage speakers and sessions on-site to ensure smooth execution</li><li>
Brief moderators, speakers, and stage teams before sessions</li><li>
Oversee stage flow and resolve any last-minute changes</li><li><p><b>
Strategic Contribution</b></p></li><li>
Contribute to the overall vision and positioning of the event</li><li>
Identify opportunities to enhance audience experience and engagement</li><li>
Support the growth and long-term development of the conference brand</li></ul><br>
<b>
Qualifications</b><p><br>
Educated to degree level or equivalent</p><p><b>
Background Knowledge, Skills &amp; Experience</b></p><p><b>
Essential</b></p><ul><li><p>
Minimum 3 years experience in conference production.</p></li><li><p>
Someone has experience in the gulf region.</p></li><li><p>
Speaks and writes clearly and fluently in English to both individuals and groups.</p></li><li><p>
Computer literate and proficient in the use of Microsoft Word and Excel.</p></li><li><p>
Commercial awareness.</p></li><li><p>
Research based role.</p></li><li><p>
Copywriting skills.</p></li><li><p>
Brand and market awareness.</p></li></ul><p><b>
What would be helpful</b>:</p><ul><li>
Gaming/Technology background.</li><li>
Related industry/event knowledge.</li></ul><br>
<b>
Additional Information</b><p><br>
In addition to a great work environment and a competitive salary, we offer great benefits.</p><p><b>
What you will get:</b></p><ul><li>
VVIP Bupa Medical Insurance for you and your family</li><li>
Annual leave &ndash; 25 days</li><li>
Remote working on Sundays</li><li>
Working anywhere &ndash; 4 weeks every year</li><li>
School fees contribution, 40,000 SAR per child per year (up to a max of three children)</li><li>
Residency visa, including yearly dependent fees*</li><li>
Individual annual flight allowance for expats*</li></ul><p><b>
Local Relocation Package*:</b></p><ul><li>
Paid flight to Riyadh &ndash; individual and family (up to a max of three children)</li><li>
30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li></ul><p><b>
International Relocation Package*:</b></p><ul><li>
Paid flight to Riyadh &ndash; individual and family (up to a max of three children)</li><li>
60 days accommodation or suitable serviced apartment from your arrival</li><li>
date, or a one-off payment of SAR 5,000</li><li>
Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs</li><li>
Paid flight home for individual and end of service gratuity payment when leaving the company (if applicable)</li><li>If eligible</li></ul><p>
We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.</p></div>

Conference Producer

Binaytara

<div>
 <p>
  <strong>
   Role Summary
  </strong>
 </p>
 <p>
  The Medical Education Assistant serves as the operational backbone for our medical conference portfolio. Under the leadership of the Director of Education Programs, this role manages the lifecycle of owned conferences accreditation and faculty engagement&mdash;from initial invitation to onsite presentation. The ideal candidate is a detail-oriented professional who can navigate the complexities of CME/CE accreditation (ACCME, ACPE, etc.) and seamlessly manage projects at different stages of execution while providing high-touch concierge service to world-renowned oncology experts. This role will own and manage the lifecycle of 9-10 conferences per year and travel as support for additional 4-5 conferences.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Faculty Management for Owned Conferences
  </strong>
 </p>
 <ul>
  <li>
   Lead all formal communications with invited faculty, including invitations, disclosure collection, and presentation requests.
  </li>
  <li>
   Coordinate complex travel logistics, including flight forms, hotel blocks, and honoraria processing.
  </li>
  <li>
   Ensure all speaker materials (bios, photos, and slide decks) are collected, organized, and formatted for the event.
  </li>
 </ul>
 <p>
  <strong>
   Accreditation &amp; Compliance
  </strong>
 </p>
 <ul>
  <li>
   Maintain meticulous documentation files to support ACCME, ACPE, and Joint Accreditation standards.
  </li>
  <li>
   Audit faculty disclosure forms to identify and flag potential Conflicts of Interest (COI) for Director review.
  </li>
  <li>
   Manage the pre &amp; post-conference workflow: upload educational content, session recordings, pre &amp; post quizzes, and evaluations to the Learning Management System (LMS). Schedule follow up surveys.
  </li>
 </ul>
 <p>
  <strong>
   Planning &amp; Project Coordination for Owned Conferences
  </strong>
 </p>
 <ul>
  <li>
   Attend all bi-weekly conference planning meetings alongside your supervisor.
  </li>
  <li>
   Serve as the primary scribe for planning sessions, distributing concise meeting minutes and an updated "Action Items" tracker within 24 hours.
  </li>
  <li>
   Monitor project timelines to ensure all departmental milestones are met.
  </li>
 </ul>
 <p>
  <strong>
   Onsite Conference Support
  </strong>
 </p>
 <ul>
  <li>
   Travel 1&ndash;2 times per month to provide onsite conference support.
  </li>
  <li>
   Act as the primary point of contact for faculty &amp; attendee check-ins, slide deck management, and meeting room logistics.
  </li>
  <li>
   Troubleshoot administrative and logistical issues in real-time to ensure a seamless attendee &amp; faculty experience.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidate Requirements
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Experience:
   </strong>
   1+ years in a professional administrative, event coordination, or healthcare support role.
  </li>
  <li>
   <strong>
    Communication:
   </strong>
   Exceptional written and verbal skills; ability to interact with high-level medical professionals with poise.
  </li>
  <li>
   <strong>
    Organization:
   </strong>
   Proven ability to manage high volumes of documentation with zero-error tolerance.
  </li>
  <li>
   <strong>
    Technical:
   </strong>
   Proficiency in Microsoft Office (Word, Excel, PowerPoint) and experience with (or ability to quickly learn) LMS platforms and project management software.
  </li>
  <li>
   <strong>
    Availability:
   </strong>
   Willingness to travel 1&ndash;2 times per month, including weekends.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   First 90-Day Success Roadmap
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    30 Days:
   </strong>
   Complete training on accreditation standards and begin taking minutes for all planning meetings.
  </li>
  <li>
   <strong>
    60 Days:
   </strong>
   Successfully manage the invitation and travel cycle for a medium-sized conference.
  </li>
  <li>
   <strong>
    90 Days:
   </strong>
   Independently manage the pre &amp; post-conference tasks.
  </li>
 </ul>
 <p>
 </p>
</div>


Medical Education Assistant

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