conference services coordinator

University of California Los Angeles

<div><div><div><div><div>The Catering &amp; Conference Services Coordinator provides administrative support to the sales and events team. The position is responsible for hospitality sales system database account, booking and event management along with executing and coordinating all data and reports. The incumbent must be a strong communicator with the ability to bring desired results while supporting the Director of Catering &amp; Conference Services, sales and events team and their clients.</div><br>
<br>
<p><b>Salary &amp; Compensation</b></p><br>
<br>
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul><p><b>Qualifications</b></p><br>
<ul><li>
2+ years Experience working as an administrative assistant or similar position (Required) And</li></ul>
<ul><li>2+ years Experience working in a hotel or conference environment (Preferred)
</li></ul><ul><li>Proficient skill using standard business software (e.g. Microsoft Office Suite) and hospitality sales software (e.g. Delphi) (Required)</li></ul>
<ul><li>Ability to collaborate with colleagues and work cooperatively as part of a team (Required)</li></ul>
<ul><li>Ability to engage with diverse populations in a respectful and culturally responsive manner (Required)</li></ul>
<ul><li>Ability to diagnose and troubleshoot problems, recommending or implementing solutions and following through to completion (Required)</li></ul>
<ul><li>Ability to prioritize assignments and make appropriate adjustments despite changes in workload and competing deadlines (Required)</li></ul>
<ul><li>Ability to work efficiently under conditions of a fluctuating work load with frequent interruptions and distractions (Required)</li></ul>
<ul><li>Skill in performing basic bookkeeping transactions (Required)</li></ul>
<ul><li>Skill in writing grammatically correct business English, such as reports, memos, and other routine correspondence (Required)</li></ul>
<ul><li>Skill in operating a 10-key calculator by touch (Required)</li></ul>
<ul><li>Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices and policies (Required)</li></ul>
<ul><li>Ability to encourage and motivate individuals to work together to achieve department's goals and objectives (Required)</li></ul>
<ul><li>Ability to maintain confidentiality in the work environment and use discretion when interacting with others (Required)</li></ul>
<br>
<p><b>Special Conditions for Employment</b></p><br>
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<ul><li>Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li><li>
Evenings, weekends, holidays, and overtime based on departmental needs (Required)</li></ul>
<br>
<p><b>Schedule</b></p><br>
<br>
8:00 a.m. to 5:00 p.m.
<br>
<p><b>Union/Policy Covered</b></p><br>
<br>
CX-Clerical &amp; Allied Services
<br>
<p><b>Complete Position Description</b></p><br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(40105892)</div></div></div><div><div><div><p>
Apply</p></div></div></div></div>
<br><div><div><b>Campus Requisition #:</b></div>
<p>9973</p>
<div><b>UC Payroll Title:</b></div>
<p>BLANK AST 3</p>
<div><b>Department:</b></div>
<p>LUSKIN CONFERENCE CENTER</p>
<div><b>Appointment Type:</b></div>
<p>2 - Staff: Career</p>
<div><b>Anticipated Hiring Pay Scale:</b></div>
<p>$30.36/Hr. - $32.53/Hr.</p>
<ul><li><b>Full Salary Range:</b></li></ul>
<p>USD $30.36/Hr. - USD $43.49/Hr.</p>
<div><b>Onsite | Remote | Hybrid Type:</b></div>
<p>Fully Onsite</p>
<div><b>Department Location:</b></div>
<p>425 Westwood Plaza
</p><div><b>Full or Part Time:</b></div>
<p>Full Time</p></div>

Catering & Conference Services Coordinator

Warwick Hotels and Resorts

<div><p><b>About the Role:</b></p><p>
The Conference Services Manager plays a pivotal role in ensuring the seamless planning, coordination, and execution of conferences, meetings, and special events within the organization. This position is responsible for managing all aspects of conference services, including client relations, vendor coordination, budgeting, and on-site event management to deliver exceptional experiences. The manager will collaborate closely with internal teams and external partners to align event objectives with organizational goals, ensuring high standards of quality and customer satisfaction. By overseeing logistical details and troubleshooting issues proactively, the Conference Services Manager guarantees that each event runs smoothly from inception to completion. Ultimately, this role drives the success of conferences that enhance the organization's reputation and foster strong stakeholder engagement across the United States.</p><p><b>
Minimum Qualifications:</b></p><ul><li>
Bachelor&rsquo;s degree in Hospitality Management, Event Planning, Business Administration, or a related field.</li><li>
At least 3 years of experience in conference or event management, preferably within a corporate or hospitality environment.</li><li>
Strong organizational and project management skills with the ability to manage multiple events simultaneously.</li><li>
Excellent communication and interpersonal skills to effectively liaise with clients, vendors, and team members.</li><li>
Proficiency in event management software and Microsoft Office Suite.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Certified Meeting Professional (CMP) or equivalent industry certification.</li><li>
Experience managing large-scale conferences with 500+ attendees.</li><li>
Knowledge of audiovisual technology and event production.</li><li>
Familiarity with budgeting software and financial reporting tools.</li><li>
Ability to work flexible hours, including evenings and weekends, as event schedules require.</li></ul><p><b>
Responsibilities:</b></p><ul><li>
Plan, organize, and execute conferences, meetings, and special events from initial concept through completion.</li><li>
Serve as the primary point of contact for clients, understanding their needs and ensuring their expectations are met or exceeded.</li><li>
Coordinate with vendors, venues, and internal departments to secure necessary resources and services.</li><li>
Develop and manage event budgets, monitor expenses, and ensure cost-effective solutions without compromising quality.</li><li>
Oversee on-site event operations, including setup, registration, technical support, and troubleshooting.</li><li>
Maintain detailed documentation and post-event reports to evaluate success and identify areas for improvement.</li><li>
Implement and enforce compliance with organizational policies, safety regulations, and industry best practices.</li><li>
Train and supervise conference services staff and temporary event personnel as needed.</li></ul><p><b>
Skills:</b></p><p>
The Conference Services Manager utilizes strong organizational skills daily to coordinate complex event logistics and ensure all details are addressed promptly. Communication skills are essential for negotiating with vendors, collaborating with internal teams, and providing clear guidance to staff and clients. Proficiency with event management software and technology enables efficient scheduling, registration, and resource allocation. Budgeting and financial acumen are applied to monitor expenses and optimize resource use without sacrificing quality. Additionally, problem-solving skills are critical for addressing unexpected challenges during event execution, ensuring a smooth and successful experience for all participants.</p></div>

Conference Services Manager

Kimpton Hotels & Restaurants

<div><h2 class="jobSectionHeader"><b>Why We're Here</b></h2>
<p>
We believe heartfelt, human connections make people's lives better. Especially the people who work here.</p>
<p>
Our founder, Bill Kimpton rebelled against impersonal, generic hospitality that makes people feel disconnected. He initiated a new boutique hotel standard and environment where people could connect, from the heart. That was the goal then, and it is still our purpose today.</p>
<p>
Your work here has meaning. You're here to improve the lives of coworkers, guests, owners, communities, and together we make that happen. It's what drives all that we do. Every day you can improve lives in your own, unique way and you can expect the same in return. It all starts with you.</p>
<h2 class="jobSectionHeader"><b>
How We're Different</b></h2>
<p>
Our San Francisco-born entrepreneurial spirit and zest for life kick started this culture in 1981, and it shines through to this day.</p>
<p>
It all flows from you. The lively, rebellious, genuine you - with your diverse background, talents, experiences, and plucky personality - is fully welcome, and celebrated here. Because we know that when people can be themselves at work, they shine.</p>
<p>
That's what we seek out and celebrate. It's people of all kinds who share a knack for creativity and self-leadership. People who don't need to be told what to do to get things done. People who have an innate passion for making others' lives better.</p>
<p>
It adds up to a work environment that's a bit quirky, irreverent, exciting, uncommon, empowering, and downright exceptional. Guests feel it; you'll feel it too.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<p>
The Conference Services Manager (CSM) acts as the liaison between the hotel operations departments and the client. The CSM strives to achieve a balance between executed contracts, service and profitability. Through efficient management, communication and coordination of the conference requirements, the goal is to capture the hotel's fair share of revenue through food, beverage, room rental and auxiliary services, such as audio visual provisions, storage and labor fees.</p>
<h2 class="jobSectionHeader"><b>
Some of your responsibilities include:</b></h2>
<ul><li>Coordinate meetings, conferences, exhibit shows or other special events and activities with accuracy and detailed communication outlines for the client and hotel departments</li>
<li>Ensure that all contracted groups are meeting or exceeding minimum food + beverage revenues, guest room revenues, meeting room rental revenues, and monitoring for potential attrition.</li>
<li>Coordinate menu arrangements for conference clients that maximize the revenue potential for the hotel, while serving the client.</li>
<li>Obtain Conference rooming lists, monitors cut-off dates, and obtains rooming lists by the due date and sales contract.</li>
<li>Assist conference clients with off-premise (hotel) details.</li>
<li>Conduct tours for potential and booked clients. (Provide ridiculously personable experiences)!</li>
<li>Provide an accurate Conference Profile that documents all aspects of a particular conference, to include menus, meeting set-ups, client profiles, reservation pick-up statistics and other pertinent information as outlined in the current departmental policies and procedures.</li>
<li>Prepare a comprehensive Post Conference Report on all conferences.</li>
<li>Complete and distribute banquet event orders, reports, and correspondence as may be required. Maintain accurate and current space blocks in the group function room log, observing proper turnovers, releasing unused space as appropriate.</li>
<li>Internal Meeting Responsibilities include weekly BEO, sales, and operations meetings, as well as maintaining a local catering sales goal.</li>
</ul><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li>1+ years related experience in hospitality industry with solid knowledge of food + beverage and meeting room sets.</li>
<li>Thorough knowledge of property, space, food + beverage offerings and capacities.</li>
<li>High level of creativity, enthusiasm and flexibility.</li>
<li>Well organized, detail orientated and excellent follow-up skills.</li>
<li>Superior writing skills and knowledge of Microsoft Office.</li>
<li>Delphi experience preferred, but not required.</li>
<li>Ability to be yourself, lead yourself, make it count!</li>
</ul>
<div></div><p>Differences make a difference. We are committed to creating a culture that reflects the diversity of our hotel and restaurant guests. With that goal in mind, we encourage each of our employees to understand, accept, and celebrate differences among people. That includes different personalities, lifestyles, work styles, education, and experience. We also welcome and embrace people of all races, ethnicities, ages, religions, physical abilities, sexual orientation, gender identities and genders. For our complete EEO policy click here.</p>
<p>
</p><p><b>Be Yourself. Lead Yourself. Make it Count.</b></p><br>
<br>
Compensation: 60000-65000
<br>
Additional Details : * The salary range listed is the lowest to highest pay scale we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the pay range will be based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs. * No amount of pay is considered to be wages or compensation until it is earned, vested, and determinable. The amount and availability of any bonus, commission, or other form of compensation allocable to a particular employee remain in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.</div>

Sage Hospitality

<div>Why us?:
<div>
Hotel Per LA, is seeking a<b> Conference Services Manager</b> for our independent, luxury lifestyle property located in Downtown Los Angeles.</div><div></div><div><br>
Sage Hospitality Group company, is currently seeking a passionate, enthusiastic and purpose driven manager to deliver artful hospitality at luxury lifestyle flagship hotel and restaurant in Downtown Los Angeles.</div><div></div><div><br>
The hotel is an independent, luxury lifestyle property located in DTLA. The property is housed in a gorgeously restored historic building and a quick walk from the Museum of Contemporary Art, Disney Concert Hall and Grand Central Market. With stunning design details, including many hidden corners for guests to explore, the property showcases the glamor of LA without losing sight of its playful side.</div><div>
The hotel&rsquo;s public areas will serve as &lsquo;the locals&rsquo; living room&rsquo; and be popular with local creatives, as well as guests seeking access to the city&rsquo;s cultural institutions, the buzzing culinary scene or the city&rsquo;s arena. The property features chic guestrooms with a vintage feel and custom furniture; an exciting new restaurant concept - Per L'Ora, a caf&eacute; - Cafe Ora and downtown LA&rsquo;s most stunning rooftop pool terrace and lounge- Bar Clara.</div>
Job Overview:
<div>
Plan, organize and manage the in house details for large group and convention booking (e.g. Guest rooms, menus, set-up, etc.) Participate in negotiating meetings/functions, rooms, rates and all related requirements. Ensure maximization of room and meeting space, revenues, and profits while delivering a quality product. Focus on execution of all aspects of event planning including coordination from the signing of a group contract forward, VIP needs, amenities, group resumes, and rooming lists.</div>
Responsibilities:
<ul><li>Responsible for the management and planning of meetings/conventions and related activities.</li><li>
Attends Banquet Event Order (BEO) and staff meetings and perform as a team leader for all hotel department staff participating in the event delivery process.</li><li>
Achieve a minimum of 90% of productivity goals and 100% of activity goals, as established by management.</li><li>
Coordination of all group business as developed by the sales manager. Contact and appropriately follow-up on all signed/contracted business within 5 working days. Determination and coordination of all event planning needs.</li><li>
Maintain well documented, accurate, organized and up to date file management in order to serve client and the employer in the most expedient, organized and knowledgeable manner.</li><li>
Develop customer profiles and maintains an effective trace system including trace dates and references resulting in superior account service and increased revenues.</li><li>
Develops strong customer relationships through appropriate client communication and the use of professional, courteous and ethical interpersonal interaction.</li><li>
Follow up on all client needs and inquiries in an efficient and expedient manner.</li><li>
Focuses on revenue-generating activity and maximizes selling time through retaining accounts/clients, maximizing account yield opportunities and sales effectiveness.</li><li>
Detail, up-sell and detail the program with the client including; verification and modification of space requirements, audio-visual, times, equipment, menus, themes/decorations, etc. Prepare the appropriate resumes and paperwork to ensure quality service.</li><li>
Manage function details and related activities to ensure that program requirements are satisfied. Anticipate and handle customer complaints and/or problems to ensure quality product delivery, customer satisfaction and repeat business.</li><li>
Oversees all billing details for hotel groups to include processing of deposits, direct bill applications, credit card authorizations and coordination with accounting.</li><li>
Improve hotel convention services' products through; (a) participate in the development of new sales tools and systems, (b) participate in the analysis of the strengths and weakness of our competitions product, and (c) analysis, understanding, and satisfaction of our customers&rsquo; needs.</li><li>
Monitor and control individual client event budgets and details to maximize revenues and minimize expenses while ensuring delivery of a quality product.</li><li>
Attend and lead pre conference meetings as needed. Coordinate the pre-con between the client and hotel staff and review the details of the BEO with all parties.</li><li>
Close out all groups to include pickup in sales system (Delphi) and commission owed, including processing with accounting.</li></ul>
Qualifications:
<div><b>
Education/Formal Training</b></div><div>
More than two years of post high school education.</div><div></div><div><b><br>
Experience</b></div><div>
One to two full years of employment in a related position with this company or other organization(s).</div><div></div><div><b><br>
Knowledge/Skills</b></div><ul><li>
Requires a working knowledge of banquet/catering food and beverage services, policies or operations.</li><li>
Requires knowledge of computer equipment.</li><li>
Requires compiling facts and figures in accordance with established procedures.</li><li>
Supervisory skills needed.</li><li>
Communication skills required to provide information and associated services to hotel management and guests.</li><li>
Excellent hearing necessary for verbal interaction with guests and associates.</li><li>
Excellent vision necessary to view set-ups.</li><li>
Excellent speech communication skills required for verbal interaction with guests and associates.</li></ul><div></div><div><b><br>
Physical Demands</b></div><div>
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><ul><li>
Lifting, pushing, pulling and carrying tables, chairs, boxes (50 lb. maximum) occasionally.</li><li>
Bending/kneeling required for taping down cords, skirting tables, picking up floor after function occasionally.</li><li>
Mobility - ability to service clients on a moment notice, variable distances.</li><li>
Continuous standing required for function observation, client site inspections (one hour minimum to four hours maximum). Climbing stairs of approximately 55 steps 3-5% of 10 hours daily.</li></ul><div><b>
Environment</b></div><div>
Inside 95% of 10 hour day. Outside 5% of 10 hour day. Temperatures - extreme summer heat of 95 degrees and above, and winter cold.</div>
Benefits:
<ul><li><div>
Medical, dental, &amp; vision insurance</div></li><li><div>
Health savings and flexible spending accounts</div></li><li><div>
Basic Life and AD&amp;D insurance</div></li><li><div>
Company-paid short-term disability</div></li><li><div>
Paid time off for vacation, sick time, and holidays</div></li><li><div>
Eligible to participate in the Company&rsquo;s 401(k) program with employer matching</div></li><li><div>
Employee assistance program</div></li><li><div>
Tuition Reimbursement</div></li><li>
Eligible for a discretionary bonus</li><li><div>
Great discounts on Hotels, Restaurants, and much more.</div></li><li><div>
Eligible to participate in the Employee Referral Bonus Program. Up to $1,000 per referral</div></li></ul>
Salary: USD $70,304.00 - USD $75,000.00 /Yr.</div>

Conference Service Manager

Bloomberg

<div><div><div><div><div><div>Bi-Lateral Meeting Coordinator, Contract
</div></div></div></div></div><div><div><div><div><div>Location
</div><div>Doha
</div></div><div><div>Business Area
</div><div>News and Media
</div></div><div><div>Ref #
</div><div>10049694
</div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Description &amp; Requirements
</b></h2></div></div><div><div><div><div><p>Bloomberg News is one of the biggest financial and business news organizations in the world. We lead the way in breaking news and providing analysis on financial markets, from intraday coverage through in-depth features. We are known for our quality, accuracy and ability to deliver news investors can use. It's what keeps us inventing and re-inventing, all the time.</p>
<p>
Bloomberg LP has built a significant media business spanning television, digital, magazine, radio and live event platforms across the globe! In the midst of a historic time in the media industry, Bloomberg Media is setting out to become the indispensable source of information for the world's most influential business leaders.</p>
<p>
We&rsquo;re seeking a Bi-lateral meeting coordinator to join our innovative Bloomberg Live team on a 3-month contract. In this role, you&rsquo;ll work closely with the Head of Audience and other internal and external groups to provide best in class service in facilitating high level meetings at the Qatar Economic Forum.</p><p></p><h2 class="jobSectionHeader"><b><br>
We&rsquo;ll trust you to:</b></h2><div></div><div><br>
</div>
<ul><li>Serve as the main point of contact between delegations, delegates and speakers, ensuring clear communication and alignment on meeting requests and details</li>
<li>Coordinate all logistical and administrative aspects of bilateral meetings, including scheduling, room assignments and communications to participants</li>
<li>Manage sensitive information with discretion and maintain accurate records of meetings</li>
<li>Anticipate potential issues or scheduling conflicts and proactively provide suggestions to ensure meetings are booked and run smoothly</li>
<li>Facilitate seamless execution on the day of meetings, including managing arrivals, protocol adherence, and coordination with security or hospitality teams</li>
<li>Manage shared and individual email inboxes, prioritizing and responding to communications and requests in a timely and professional manner</li>
<li>Assist in the registration of Forum participants and event reporting to stakeholders</li></ul><br>
<div><br>
</div><b>You&rsquo;ll need to have:</b><br>
<div></div>
<ul>
<li>3-5 years working in events, marketing, government relations or client management</li>
<li>Experience working with Salesforce, registration or lead generation systems</li>
<li>Proficiency in Microsoft Office applications and Google Products, in particular, strong proficiency in Microsoft Excel and Google Sheets</li>
<li>Proficiency working with technology collaboration tools and ability to pick up new technologies easily</li>
<li>Strong attention to detail and good judgment when handling and processing sensitive information and requests in a timely manner</li>
<li>Ability to work efficiently with internal and external teams</li>
<li>Exceptional written and verbal communication skills</li>
<li>Ability to be a team player and work across time zones with global counterparts</li></ul><br>
<div></div>
<div><br>
</div><div><b>We'd love to see:</b></div><div></div><div><br>
</div>
<ul><li>Proficiency in Arabic</li></ul><p><br>
</p>
<p><b>If this sounds like you:</b></p>
<p>
Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this:</p><br>
</div></div><div></div><div><div><br>
If indicated, please note that years of experience are a guide; we will consider applications from all candidates who can demonstrate the skills necessary for the role.
</div></div><div><div>Discover what makes Bloomberg unique - watch our for an inside look at our culture, values, and the people behind our success.</div></div></div></div></div></div>

Bi-Lateral Meeting Coordinator, Contract

Paradigm Corp

Paradigm is an accountable specialty care management organization focused on improving the lives of people with complex injuries and diagnoses. The company has been a pioneer in value-based care since 1991 and has an exceptional track record of generating the very best outcomes for patients, payers, and providers. Deep clinical expertise is the foundation for every part of Paradigm’s business: risk-based clinical solutions, case management, specialty networks, home health, shared decision support, and payment integrity programs.
<br><br>
We’re proud to be recognized—again! For the fourth year in a row, we’ve been certified by Great Place to Work®, and for the third consecutive year, we’ve earned a spot on Fortune's Best Workplaces in Health Care™ list. These honors reflect our unwavering commitment to fostering a positive, inclusive, and employee-centric culture where people thrive.
<br><br>
Watch this short video for a brief introduction to Paradigm.
<br><br>
We’re seeking a master scheduler to coordinate and prioritize conference calls for up to 10 team members across multiple time zones. This fully remote role offers standard hours of 8 a.m. to 5 p.m., based on your local time zone. Candidates must have at least five years of administrative support experience, advanced computer skills (Microsoft Word and Outlook), and a proven ability to manage complex scheduling, last-minute changes, and high-demand situations with professionalism and calm. Strong customer service and communication skills are essential.
<br><br>
<b>Responsibilities:</b><br>
<ul>
<li>Coordinate and schedule conferences for Network Managers, Medical Directors, Internal Staff and carrier contacts (customers).</li>
<li>Work with Paradigm Management Team to prioritize/organize conferences by urgency, time frame.</li>
<li>Work in coordination with assigned DKA to establish carrier availability for customer education calls</li>
<li>Provide customer service to both internal and external customers. Act as a liaison, for internal and external customers. Problem solves with the Paradigm Management Team.</li>
<li>Manage frequent high demands and high urgency situations effectively and calmly.</li>
<li>Communicates with internal customers, medical doctors & staff in a professional manner.</li>
</ul>
<b>Qualifications:</b><br>
<ul>
<li>Education - High school diploma or equivalent.</li>
<li>Experience - A minimum of five years of experience in administrative support services and a demonstrated history of success in working in a fast-moving, demanding environment. Intermediate to advanced computer skills, including extensive knowledge of various software packages including Microsoft Word and Outlook</li>
<li>Language Skills - Excellent oral communication skills and phone presence. Ability to read and comprehend instructions. Must be able to prioritize workload and be able to work with a minimum amount of supervision. Must be able to produce written correspondence.</li>
<li>Customer Service - Strong telephone skills are key in this role. Ability to be upbeat, attentive, and prioritize the competing needs of multiple customers.</li>
<li>Problem Solving - Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of instructions and deal with abstract and concrete variables. Ability to independently problem solve and identify creative solutions. Ability to “multi-task” in a paced work environment. Ability to juggle tasks, handle last minute changes in a fast-paced environment.</li>
<li>Any combination of education/experience and knowledge that demonstrates the ability to perform the functions of the position will be accepted.</li>
</ul>
<b>Paradigm Benefits:</b><br>
<ul>
<li>Health and wellness– We want our people to be and stay healthy, so we offer PPO, HDHP, and HMO health insurance options with Cigna and Kaiser (CA employees only).</li>
<li>Financial incentives – Paradigm’s financial benefits help prepare you for the future: competitive salaries, 401(k) matching contributions, employer-paid life and disability insurance, flexible spending and commuter accounts, and employer-matched HSA contributions.</li>
<li>Vacation - We believe strongly that work-life balance is good for you and for our company. Our paid time off and personal holiday programs give you the flexibility you need to live your life to the fullest.</li>
<li>Volunteer time– We want our employees to engage with and give back to their communities in meaningful ways. Full and part-time employees receive one paid day per calendar year.</li>
<li>Learning and development: One of Paradigm’s core values is expertise, so we encourage our employees to continually learn and grow. We support this in a variety of ways, including our new Learning Excellence at Paradigm (LEAP) program.</li>
</ul>
Paradigm believes that fostering a diverse and inclusive workplace is central to our mission of helping more people and transforming lives. We’re striving to build a culture that better reflects the society we live in and empowers our team to deliver the highest levels of compassion and care to those we serve. For us, achieving this goal requires a workforce that respectfully embraces differences and commits to positive change, creating an environment where everyone is able to bring their whole self to work.
<br><br>
Paradigm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Leave Management at leave.management@paradigmcorp.com.
<br><br>
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
<br><br>
As a contractor with the State of Wisconsin, Paradigm complies with Wisconsin Contract Compliance Law (§16.765). Poster link: Contract Compliance Law Poster
<br><br>
#LI-Remote

Conference Call Coordinator

<div>
 Location
 <br/>
 <br/>
 Doha
 <br/>
 <br/>
 Business Area
 <br/>
 <br/>
 News and Media
 <br/>
 <br/>
 Ref #
 <br/>
 <br/>
 10049694
 <br/>
 <br/>
 <strong>
  Description &amp; Requirements
  <br/>
  <br/>
 </strong>
 Bloomberg News is one of the biggest financial and business news organizations in the world. We lead the way in breaking news and providing analysis on financial markets, from intraday coverage through in-depth features. We are known for our quality, accuracy and ability to deliver news investors can use. It's what keeps us inventing and re-inventing, all the time.
 <br/>
 <br/>
 Bloomberg LP has built a significant media business spanning television, digital, magazine, radio and live event platforms across the globe! In the midst of a historic time in the media industry, Bloomberg Media is setting out to become the indispensable source of information for the world's most influential business leaders.
 <br/>
 <br/>
 We&rsquo;re seeking a Bi-lateral meeting coordinator to join our innovative Bloomberg Live team on a 3-month contract. In this role, you&rsquo;ll work closely with the Head of Audience and other internal and external groups to provide best in class service in facilitating high level meetings at the Qatar Economic Forum.
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 <strong>
  We&rsquo;ll Trust You To
  <br/>
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 </strong>
 <ul>
  <li>
   Serve as the main point of contact between delegations, delegates and speakers, ensuring clear communication and alignment on meeting requests and details
  </li>
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   Coordinate all logistical and administrative aspects of bilateral meetings, including scheduling, room assignments and communications to participants
  </li>
  <li>
   Manage sensitive information with discretion and maintain accurate records of meetings
  </li>
  <li>
   Anticipate potential issues or scheduling conflicts and proactively provide suggestions to ensure meetings are booked and run smoothly
  </li>
  <li>
   Facilitate seamless execution on the day of meetings, including managing arrivals, protocol adherence, and coordination with security or hospitality teams
  </li>
  <li>
   Manage shared and individual email inboxes, prioritizing and responding to communications and requests in a timely and professional manner
  </li>
  <li>
   Assist in the registration of Forum participants and event reporting to stakeholders
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   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
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  <br/>
 </strong>
 <ul>
  <li>
   3-5 years working in events, marketing, government relations or client management
  </li>
  <li>
   Experience working with Salesforce, registration or lead generation systems
  </li>
  <li>
   Proficiency in Microsoft Office applications and Google Products, in particular, strong proficiency in Microsoft Excel and Google Sheets
  </li>
  <li>
   Proficiency working with technology collaboration tools and ability to pick up new technologies easily
  </li>
  <li>
   Strong attention to detail and good judgment when handling and processing sensitive information and requests in a timely manner
  </li>
  <li>
   Ability to work efficiently with internal and external teams
  </li>
  <li>
   Exceptional written and verbal communication skills
  </li>
  <li>
   Ability to be a team player and work across time zones with global counterparts
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   <br/>
  </li>
 </ul>
 <strong>
  We'd Love To See
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Arabic
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  If This Sounds Like You
  <br/>
  <br/>
 </strong>
 Apply if you think we're a good match. We'll get in touch to let you know what the next steps are, but in the meantime feel free to have a look at this:
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 If indicated, please note that years of experience are a guide; we will consider applications from all candidates who can demonstrate the skills necessary for the role.
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 Discover what makes Bloomberg unique - watch our for an inside look at our culture, values, and the people behind our success.
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