conference services coordinator

DMG Events

This is a crucial time for the energy industry as it rapidly adapts and evolves to meet the global energy transition and deliver secure, affordable and equitable energy for all. dmg events is committed to playing a key role in bringing together the major stakeholders who are driving pragmatic change for future energy ecosystems, and the India and Asia portfolios are bringing the challenges and opportunities of these rapidly growing markets into the spotlight.
The Conference Coordinator role is both an essential component for the successful delivery of dmg s world-class conferences, and an important first step on the dmg Conference Production and Management career path.
The Conference Coordinator assists with the organisation, maintenance and completion of key administrative and logistical tasks that form a core part of Conference Production work. Their contributions allow the Conference Production team more time to focus on the quality, scope, commercial appeal and timely delivery of their programmes. They also help ensure that dmg s Speakers receive a high-standard end-to-end experience, from onboarding, through to featuring in marketing collaterals and campaigns, and during their time on-site at dmg s events.
The Conference Coordinator works extensively with not only the Conference Production team, but also Marketing Managers, designers, Web teams and IT, as well as externally, with Speakers, their Communications teams, and third-party service providers. Conference Coordinators represent an important information conduit between internal departments, and as a key point of contact for speakers and their representatives.
Importantly, the invaluable experience and exposure to core Production tasks, processes and systems as well as dmg s brands, products, markets and company structure offers Conference Coordinators a comprehensive start in Conference Production and Management.
KEY ACCOUNTABILITIES Production Administration 
 Assisting Producer with setting up, overseeing and reporting on Technical Conference campaigns in CMP system.
 Becoming a key point of contact for Strategic and Technical Speakers to deal with bulk of incoming questions, unrelated to content or speaker placement (Producer s remit).
 Assisting with key production administration tasks.
 Inputting speaker campaigns into Salesforce. 
Marketing and Design Related Tasks 
 Website maintenance of Conference/Speaker pages.
 Brochure, EDM and social media banner checks and edits.
 Speaker amplification and promotions. 
Pre-Event and On-Site Conference Delivery 
 Overseeing speaker consent form campaigns.
 Coordinating speaker badge/registration process with registration team.
 On-site speaker photos.
 On-site theatre/Speaker Lounge management.

Conference Coordinator

Radisson Hotel Group

<div>Company Description 
Radisson Hotel Group is one of the world's largest hotel groups with ten distinctive hotel brands, and more than 1,500 hotels in operation and under development in 95+ countries. The Group&rsquo;s overarching brand promise is Every Moment Matters with a signature Yes I Can! service ethos. 
 
People are at the core of our business success and future. Our people are true Moment Makers and together we bring the culture, spirit, environment and opportunities that empower you to be your best, every day, everywhere, every time. Together, we make Every Moment Matter. 
Job Description 
Are you passionate and driven enough to pack our events diary? We&rsquo;ve got first class meeting space, your challenge is to fill it. If you say Yes I Can! we&rsquo;re looking for first class people just like you!
Our people are at the core of our success. Your role guarantees variety and excitement every day. At RHG, we cherish your entrepreneurial spirit, collaborative nature. We foster an inclusive and supportive culture where, together, we ensure that every moment is truly meaningful. Embrace your uniqueness as an individual in our team and explore the exciting growth opportunities we have for you and the chance to create memorable moments.
We are currently seeking a Meeting &amp; Events Coordinator to join our vibrant team. At RHG, we are in search of individuals who go beyond the resume &ndash; those with character, skills, talents, and a passion for creating memorable experiences. We value mindset as pivotal: anticipating guest needs, supporting your department, and consistently delivering memorable experiences.
We are dedicated to nurturing and growing talent, offering pathways for advancement, and fostering a culture of continuous learning.
As a Meeting &amp; Events Coordinator, you bring an exceptional level of ambition, a results-driven mindset, and a genuine passion for crafting extraordinary experiences for our clients. Your expertise and dedication will play a pivotal role in elevating our Meetings and Events Team to new heights.<ul><li>
Our meeting and events team are sophisticated hosts who are inspired to succeed! They are competitive and ambitious to achieve results and deliver an experience that is beyond expectation - creating memorable moments for our guests.</li><li>
Our Meeting &amp; Events Coordinators know that success doesn&rsquo;t just happen, it&rsquo;s planned.</li><li>
You will anticipate our guests&rsquo; needs by being in the right place at the right time and delivering spectacular events of all sizes.</li><li>
You are a passionate, target driven organiser with the determination to pack our events diary.</li><li>
As an integral part of the team, you will work proactively to ensure guest satisfaction and the smooth running of the meeting and events department.</li><li>
As Meeting and Events Coordinator, you will join a team that is passionate about delivering incredible service where we believe that anything is possible, whilst having fun in all that we do!</li></ul> 

Qualifications 
<ul><li>
Flexibility and a positive, Yes I Can! Attitude</li><li>
An eye for detail</li><li>
Is a creative problem-solver</li><li>
Passionate about creating extraordinary service.</li><li>
Ability to work as part of a team to ensure guest satisfaction.</li><li>
Strong verbal communication skills</li><li>
Likes having fun at work.</li><li>
Experience in a similar position is beneficial but not essential</li></ul> 

Additional Information 
Why Join Radisson Hotel Group?
Live the Magic of Hospitality - Be part of a team that creates exceptional experiences and memorable moments every day. Let your Yes I Can! spirit shine as you bring hospitality to life.
Build a Great Career - No matter your background or experience, we invest in your growth, learning, and career development&mdash;helping you reach your full potential.
Experience the Team Spirit - Join a workplace that&rsquo;s inclusive, fun, and meaningful. We celebrate diversity, support one another and foster a sense of belonging through our Employee Resource Groups and inclusion initiatives.
Lead with Your Ambition - Your ideas, passion and drive matter! We empower you to make a difference&mdash;in hospitality, your community and beyond.
Enjoy Global &amp; Local Perks - No matter where you&rsquo;re located, you&rsquo;ll enjoy exclusive global benefits - like special hotel rates for you and your loved ones at our hotels worldwide. Plus, you&rsquo;ll have access to local perks and rewards tailored to your country, making your experience even more rewarding!
Join us in shaping the future of hospitality! If you&rsquo;re ready to bring your talent, energy, and passion, we&rsquo;d love to hear from you.
Apply now and let&rsquo;s make every moment matter.
We welcome applicants from all backgrounds, abilities, and experiences. If you need any adjustments during the application process, please let us know.</div>

Meetings & Events Coordinator

Mövenpick

<div>Company Description 
Join us at Accor, where life pulses with passion!
As a pioneer in the art of responsible hospitality, the Accor Group gathers more than 45 brands, 5,600 hotels, 10,000 restaurants, and lifestyle destinations in 110 countries. While each brand has its own personality, where you will be able to truly find yourself, they all share a common ambition: to keep innovating and challenging the status-quo.
By joining us, you will become a Heartist&reg;, because hospitality is, first and foremost, a work of heart.
You will join a caring environment and a team where you can be all you are. You will be in a supportive place to grow, to fulfil yourself, to discover other professions and to pursue career opportunities, in your hotel or in other hospitality environments, in your country or anywhere in the world!
You will enjoy exclusive benefits, specific to the sector and beyond, as well as strong recognition for your daily commitment.
Everything you will do with us, regardless of your profession, will offer a deep sense of meaning to create lasting, memorable and impactful experiences for our customers, for our colleagues and for the planet.
Hospitality is a work of heart,
 
Join us and become a Heartist&reg;. 
Job Description 
We are seeking an enthusiastic and detail-oriented Meeting &amp; Event Coordinator to join our dynamic team in Jeddah, Saudi Arabia. As a key member of our organization, you will be responsible for planning, organizing, and executing a wide range of meetings and events, ensuring seamless experiences for our clients and guests.<ul><li>
Coordinate and manage all aspects of meetings and events, from initial planning to post-event follow-up</li><li>
Collaborate with clients to understand their needs and develop tailored event proposals</li><li>
Negotiate contracts with vendors, suppliers, and venues to ensure cost-effective solutions</li><li>
Manage event budgets and timelines, ensuring all deadlines are met</li><li>
Oversee on-site event logistics, including setup, audiovisual equipment, catering, and guest management</li><li>
Develop and maintain relationships with key stakeholders, including clients, vendors, and internal teams</li><li>
Create and distribute event-related materials, such as agendas, schedules, and promotional content</li><li>
Conduct post-event evaluations and prepare comprehensive reports for management and clients</li><li>
Stay updated on industry trends and innovative event concepts to enhance our offerings</li><li>
Ensure compliance with local regulations and safety standards for all events</li></ul></div>

Meeting & Event Coordinator

Marriott Vacations World...

Serve as the point of contact for clients and communicate with them by phone and email to respond to questions and requests. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Transmit information or documents using a computer, mail, or facsimile machine, including proofreading and editing written information to ensure accuracy and completeness. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Report accidents, injuries, and unsafe work conditions to manager. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.CRITICAL TASKSSafety and Security<ul><li>Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.</li></ul>Policies and Procedures<ul><li>Maintain confidentiality of proprietary materials and information.</li><li>Protect the privacy and security of guests and coworkers.</li><li>Follow company and department policies and procedures.</li><li>Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.</li><li>Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.</li><li>Perform other reasonable job duties as requested by Supervisors.</li></ul>Guest Relations<ul><li>Address guests' service needs in a professional, positive, and timely manner.</li><li>Thank guests with genuine appreciation and provide a fond farewell.</li><li>Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.</li><li>Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.</li><li>Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, PLEASED, Guest Response, LEAP) to resolve issues, delight, and build trust.</li><li>Assist other employees to ensure proper coverage and prompt guest service.</li></ul>Communication<ul><li>Speak to guests and co-workers using clear, appropriate and professional language.</li><li>Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.</li><li>Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.</li><li>Talk with and listen to other employees to effectively exchange information.</li></ul>Reservation Coordinator / Marketing Administrator Job Family: Administration<ul><li>Validating the day-to-day new leads &amp; updates in both Goldmine &amp; OTM</li><li>Reservation management, maintaining a good relationship with the hotel s reservation teams</li><li>Proccing all reservations requests (HPs, Package activations, bounce backs, welcome to and owners and TNB premiums) with the local and regional hotel</li><li>Proccing all credit card payments in OTM (Packages, Welcome to &amp; Encores)</li><li>Maintaining credit card reports and validating with CyberSource</li><li>Maintaining and ensuring the credit card filing system with finance to be compliance with MVW internal policies</li><li>Managing the MID Inventory allocated for the site in OTM in parallel with the release back process</li><li>Ensure that internal call center reports, Cognos &amp; other reports are undated and distributed in a timely manner</li><li>Responsible for ensuring payroll, including bonus and/or commission payments are processed within the set deadlines.</li><li>Ensure sales support functions, including customer correspondence, vouchers and preview reservations are managed smoothly and confirmed to clients in a timely manner.</li><li>Act as the Super User liaison for the EME Marketing teams in order to facilitate better control by communicating standard operating procedures (SOPs), helping clarify business processes, highlighting associate training requirements, coordinating change/enhancement requests and validating any system or process issues before they are escalated to the relevant support processes</li><li>Maintaining PII &amp; PCI policies / process in the marketing department &amp; Call center</li><li>Supervising, training &amp; coaching the marketing admin team</li><li>Responsible of training both sales &amp; marketing teams on Goldmine</li><li>Maintain &amp; produce marketing admin process &amp; LSOP s</li><li>Managing In-reach MARSHA reservations</li><li>Produce Ad-hock reports to assist the senior management team</li><li>Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.</li></ul>Working with Others<ul><li>Support all co-workers and treat them with dignity and respect.</li><li>Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.</li></ul>

Reservation Coordinator/Marketing Administrator

JD Link Inc

Administrative Coordinator Location: New York City, NY (On-site) Employment Type: Full-Time | Immediate Hire Company: The Sunday Collective, JD Link Inc. BrandAbout UsThe Sunday Collective is a premium fashion brand under JD Link Inc., dedicated to timeless design, quality craftsmanship, and conscious innovation. We are passionate about creating elevated pieces that reflect both sophistication and sustainability. Learn more about us at thesundaycollective.com.Overview We are seeking a detail-oriented and proactive Administrative Coordinator to support our office operations and CPA team. This is a full-time, on-site position located in New York, NY. The Administrative Coordinator will handle daily administrative tasks, manage conference rooms, support customer service efforts, and assist with organizational responsibilities. The role involves maintaining clear communication across teams, contributing to financial tasks, and ensuring smooth office operations.This position offers exposure to multiple business functions and the opportunity to grow within a collaborative and professional environment.Key Responsibilities&middot; Provide comprehensive administrative support to maintain efficient office operations.&middot; Support the CPA office with monthly compilation reports and bookkeeping reconciliations.&middot; Prepare and process documents, invoices, and payments accurately and on time.&middot; Manage and maintain office supplies, conference rooms, and vendor relationships.&middot; Assist in project coordination, tracking progress, and following up on key deadlines.&middot; Support general customer service and reception duties as needed.Qualifications&middot; Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field preferred.&middot; 1-2 years of experience in an administrative or coordinator role.&middot; Strong organizational and time-management skills with the ability to prioritize multiple tasks.&middot; Excellent written and verbal communication skills in English.&middot; Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.&middot; Self-motivated, detail-oriented, and adaptable in a fast-paced environment.Employee Benefits&middot; Comprehensive top-tier medical, vision, and dental insurance&middot; Annual year-end bonus&middot; Tuition assistance programWho You Are You&rsquo;re dependable, professional, and take pride in keeping things organized and efficient. You communicate clearly, work well across teams, and have a proactive mindset that helps you anticipate needs and solve problems before they arise.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearApplication Question(s):<ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools</li><li>&bull;	Excellent written and verbal communication skills in English</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>administrative or coordinator : 2 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10001 (Required)</li></ul>Work Location: In person

Administrative Coordinator

Tiffany & Co.

<div>Retail Market Coordinator &ndash; Northeast
The Market Coordinator provides administrative support to the market vice president and store directors within the region and supports client development activities. Responsibilities include managing budgets and schedules, corresponding with clients, planning, and executing events, preparing reports, compiling information, and other duties as assigned.
The Tiffany &amp; Co. Market Coordinator is currently held accountable to:
Fiscal Accountability:
<ul><li>Manage the Tiffany Register outreach and donation budgets to ensure customer satisfaction, community presence, and that budgets are maintained.
</li><li>Oversee donation budget for the market. Responsible for several elements of the donation process and verify all charges and assemble the paperwork needed for tax purposes.
</li></ul>Tiffany Experience:
<ul><li>Provide administrative support to senior executives. May assist with calendar maintenance, organize expense reports through expensevisor; book and prepare travel arrangements.
</li><li>Assist in the logistical preparation of conferences and market meetings including booking conference rooms, catering and assisting in conference material preparation.
</li></ul>Business Development:
<ul><li>Support branch management with all aspects of planning and execution of in-store and off-site client events.
</li><li>Manage and execute in-store and market events including guest list, invites, catering and entertainment, merchandise, security, etc.
</li></ul>Personal Leadership:
<ul><li>Positively contribute as well as ensure sales staff contributes to store&rsquo;s delivery of the Tiffany experience and Tiffany brand promise.
</li><li>Serve as store ambassador during peak times to ensure that traffic is controlled, and service levels are high.
</li></ul>Qualifications
 Required Qualifications:
<ul><li>Five years of previous Administrative Assistant or management experience working with executives.
</li><li>Demonstrated ability to create and enhance a culture of the Tiffany Experience for our customers.
</li><li>Must be discrete due to exposure of highly confidential client information.
</li><li>Must have excellent organizational skills, the ability to multi-task, and prioritize workload.
</li><li>Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint.
</li><li>Excellent communication skills.
</li><li>Ability to work independently.
</li><li>Must have authorization to work in the United States or in the country where the position is based.
</li></ul>Preferred Qualifications:
<ul><li>A college/university degree.
</li></ul>The hiring range for this position ranges from $26.35 - $35.65. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
#LI-LB1</div>

Market Coordinator - Northeast

Dermalogica

<div>
 Dermalogica is the global leader in retail and professional skincare products and services. With a commitment to innovation, sustainability, and excellence, Dermalogica has been at the forefront of the skincare industry approaching four decades. Bolstered by our International Dermal Institute &ndash; the apex of post-graduate skin and body therapy training &ndash; we are on an exhilarating journey of sustained growth.
 
 
 Dermalogica is looking for an outgoing and highly organized sales-focused individual to support our growing Partnership Schools channel!
 
 
 
 SUMMARY
 
 : The Partnership Schools Account Coordinator reports to the Strategic Growth Senior Manager, Partnership Schools, and provides administrative and sales support to the Partnership Schools Team. Responsible for supporting events and sales initiatives that impact Partnership Schools sales targets.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 
 Reporting/Administration:
 
 
 
 <ul>
 <li>
 Manage Partnership Schools promotions including set up with IT, planning and online ordering platform (Pepperi). Performance analysis and monitor inventory movement.
 </li>
 <li>
 Manage Partnership Schools mailbox, addressing all inquiries and requests from the sales team and school owners/instructors.
 </li>
 <li>
 Maintain Partnership Schools document libraries and update documents as needed
 </li>
 <li>
 Assist with overseeing Partnership Schools contests to be utilized to increase school sales/services along with distribution of prizes
 </li>
 <li>
 Maintain trackers related to sales contests and/or national Partnership Schools Student Prescription Exercises
 </li>
 <li>
 Submit Purchase Orders for payment in Concur
 </li>
 <li>
 Work closely with Purchasing &amp; Planning to reserve/release promotion SKU forecasts and monitor and control inventory
 
 
 </li>
 </ul>
 
 Events:
 
 
 
 <ul>
 <li>
 Coordinate and ship trade show/conference needs:
 </li>
 <ul>
 <li>
 Maintain storage and track inventory of show displays and supplies
 </li>
 <li>
 Assist with conference support communication
 </li>
 <li>
 Pack shipments and ensure timely arrival to conference center
 </li>
 <li>
 Process orders for supplies
 
 </li>
 </ul>
 </ul>
 
 Required Skills and Abilities:
 
 
 
 <ul>
 <li>
 Strong administrative and technical aptitude, with the ability to learn new software quickly
 </li>
 <li>
 Excellent organizational and follow-up skills with the ability to plan, organize and prioritize multiple accountabilities and deadlines
 </li>
 <li>
 Continually seeks to expand knowledge and skills through independent self-learning
 </li>
 <li>
 Ability to be flexible and adapt to changing situations
 </li>
 <li>
 Comfortable working independently with limited direction and with a high degree of accuracy
 </li>
 <li>
 Communicates and collaborates with cross functional partners effectively
 </li>
 <li>
 Microsoft Office application skills: Strong in Word, Outlook and Excel. Proficient in PowerPoint, Teams, and SharePoint a plus.
 </li>
 <li>
 Good math aptitude required
 </li>
 <li>
 Comfortable working in a fast-paced environment
 </li>
 <li>
 Ability to adhere to punctuality/attendance dress code standards
 </li>
 <li>
 Ability to consistently meet or exceed expectations in performing own work required
 </li>
 <li>
 Ability to lift and carry up to 25 lbs frequently and up to 50 lb occasionally for conference set ups
 
 
 </li>
 </ul>
 
 Education and or Experience:
 
 High School Diploma and experience working in a sales and/or administrative capacity required. Experience or knowledge in the skin care industry and of Dermalogica products a plus.
 
 
 
 The position is based at the corporate headquarters in Carson, CA, with hybrid on-site work guidelines. The expected pay range for this role is $24 - 26 per hour.
 
 This role is eligible for participation in our company bonus plan, rewarding personal performance and company results.
 
 
 
 Why Join Us?
 
 
 
 <ul>
 <li>
 A Legacy of Success: Dermalogica is the preferred choice of Skin Therapists worldwide, renowned for our exceptional skincare line and industry-leading postgraduate education. We have a record of achievement and are committed to building upon our brand's legacy.
 </li>
 <li>
 Entrepreneurial Spirit and Innovation: At Dermalogica, we foster an entrepreneurial spirit and encourage our employees to bring their best ideas to the table. You'll have the opportunity to make a difference and contribute to our success by implementing innovative solutions that reach skincare professionals and consumers.
 </li>
 <li>
 Backed by Unilever: In 2015, Dermalogica became part of the Unilever family, one of the world's largest and most successful consumer goods companies. While operating as an independent business, we now have access to cutting-edge capabilities and resources, empowering us to win in our markets.
 
 
 </li>
 </ul>
 
 Ready to make a meaningful impact and advance your career with a global brand revolutionizing the skincare industry?
 
 Apply now and complete your online application. All applications will be reviewed, and our HR team will contact you if your skills align with the position.
 
 
 
 Dermalogica is an equal opportunity employer committed to fostering an inclusive culture where all employees are valued, supported, and empowered to succeed.
 
</div>

Partnership Schools Account Coordinator

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