confidential secretary

Maggio and sons land development

<p><b>Job Overview</b><br/>We are seeking an energetic and detail-oriented Confidential Secretary to join our dynamic team. This vital role combines front desk responsibilities with confidential administrative support, ensuring smooth daily operations and exceptional customer service. This role requires a high degree of integrity, as you will handle sensitive information. The ideal candidate will be a proactive communicator, highly organized, and capable of managing multiple tasks efficiently. This position offers an exciting opportunity to be the welcoming voice of our organization while supporting various office functions with professionalism, integrity, and enthusiasm.</p><p><b>Responsibilities</b></p><ul><li>Greet potential customers and clients warmly, providing excellent customer service at all times</li><li>Manage multi-line phone systems, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain appointment calendars, schedule meetings, and coordinate appointments using calendar management tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Assist with office management tasks such as supply inventory, equipment maintenance, and record keeping</li><li>Support bookkeeping activities using QuickBooks or similar accounting software when needed</li><li>Provide administrative support, including typing reports, managing Microsoft documents, and supporting personal assistant duties as required</li><li>Assist with onboarding of new employees</li><li>Assist in the preparation and secure filing of confidential bid packages for future work</li><li>Contract Management, including maintaining organized records of subcontractor agreements, insurance certificates, payroll reports, lien waivers, submittals, contract closeout, etc.</li><li>Ensure a clean work environment throughout the office</li></ul><p><b>Qualifications</b></p><ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette to handle inquiries professionally</li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Attention to detail for proofreading documents and data entry accuracy</li><li>Previous experience as a receptionist or in customer support roles preferred, especially in construction settings</li><li>Previous experience with contract management in a construction setting</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Public Notary or willingness to become one once hired</li><li>Knowledge of sitework, asphalt, and septic construction is advantageous for supporting the specialized services we provide</li></ul><p>Join us to be a key part of a vibrant team dedicated to delivering outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and making every visitor feel welcomed!</p><p>Pay: $20.00 - $25.00 per hour</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul><p>Work Location: In person</p>

Office Manager/Confidential Secretary

Town of Wallkill

<p><b>Job Overview</b><br/>We are seeking a highly organized and proactive Confidential Secretary to serve as a vital support to the Commissioner/Deputy (Deputy Commissioner) of Public Works. This dynamic role demands a professional who can manage complex, managerial-level administrative tasks with efficiency, maintaining confidentiality while facilitating seamless communication within the departments and the public. The ideal candidate will bring a positive attitude and exercise independent judgement with initiative.</p><p><b>Duties</b></p><ul><li>Acts as liaison between Commissioner/Deputy and the public via email, telephone and in-person, handling complaints, problems, and referrals in a confidential manner and following up to ensure issues are resolved</li><li>Provides information to the general public regarding Highway, Parks, Water &amp; Sewer Department operations</li><li>Responds to departmental personnel issues in the absence of the Commissioner/Deputy</li><li>Creates both routine and confidential correspondence for the Commissioner/Deputy</li><li>Creates and utilizes spreadsheets and documents to prepare confidential information for and from the Commissioner/Deputy including, but not limited to, departmental personnel issues</li><li>Organizes and maintains separate Public Works personnel files including, but not limited to, confidential drug and alcohol testing program files</li><li>Collects and organizes data regarding various matters including, but not limited to, labor/management and other confidential issues for the Commissioner/Deputy</li><li>Assists in the procurement of various DPW department items as needed</li><li>Prepares inter-department and external billings</li><li>Prepares inter-department and external fuel records and bills</li><li>Creates and maintains filing systems; both physical and digital</li><li>Enters data and generates reports from specialty public works software programs</li><li>Assists and prepares DPW grants including, but not limited to, research, application, grant administration, and paperwork throughout the grant writing and execution process of the grant</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office administration or secretarial roles, preferably within government or public sector environments</li><li>Thorough knowledge of general terminology and procedures of public works department</li><li>Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting</li><li>Ability to handle administrative details independently, including composition of confidential correspondence</li><li>Demonstrated ability to handle confidential information discreetly while maintaining professionalism at all times</li><li>Experience in calendar management, proofreading documents, filing systems, and office management practices</li><li>Strong typing skills combined with time management abilities to meet deadlines efficiently</li></ul><p><b>Minimum Qualifications</b></p><ul><li>Graduation from high school or possession of a high school equivalency diploma and two (2) years of clerical and customer service-related experience.</li></ul><p>Join us in this rewarding role where your talents will directly support vital public works initiatives. Bring your energy, attention to detail, and dedication to service as you help keep our Town running smoothly!</p><p>Pay: $50,000.00 - $58,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Confidential Secretary to Commissioner of Public Works

Middle East Builders Mechanical Group

<p>Job description:</p><p><b>Job Summary:</b><br/>We are seeking a reliable and detail-oriented Secretary to provide administrative and documentation support. The ideal candidate will assist with daily office operations, and confidential documentation while ensuring smooth communication within the organization.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage daily administrative and secretarial duties</li><li>Handle banking transactions, coordination with banks, and follow-ups</li><li>Assist with account-related paperwork, cheques, and payment processing</li><li>Schedule meetings, manage calendars, and prepare correspondence</li><li>Maintain accurate records and filing systems</li><li>Liaise with management, and external parties professionally</li><li>Ensure compliance with company policies and documentation requirements</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Proven experience as a Secretary or Administrative Assistant</li><li>Knowledge of Accurate Filing/Documentation, Logistics Transaction and Preparation of Quotations</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>High level of confidentiality and professionalism</li></ul><p><b>Immediate Joiner is preffered.</b></p><p>Job Types: Full-time, Permanent</p><p>Job Types: Full-time, Permanent</p>

Document Controller / Secretary

BronxCare Health System

<div>Overview:
<div>
May Serve as personal/Confidential Secretary for the Director of department. Monitors and prepares confidential correspondence, handles all related matters. Schedules appointments, maintains the Director&rsquo;s calendar and prepares agenda.</div>
Responsibilities:
<ul><li>Establish and maintain positive relationships with patients, visitors, and other employees. Interacts professionally, courteously, and appropriately with patients, visitors and other employees. Behaves in a manner consistent with maintaining and furthering a positive public perception of BronxCare Health System and its employees.</li></ul><div></div><div><ul><li><br>
Contributes to and participates in the Performance/Quality Improvement activities of the assigned department. Contribution and participation includes data collection, analysis, implementation of and compliance with risk management and claims activities, support of and participation in Continuous Quality Improvement (CQI) teams, consistent adherence to the specific rules and regulations of the BronxCare Health System (a) Safety and Security Policies, (b) Risk Management: Incident and Occurrence Reporting, (c) Infection Control Policies and Procedures and (d) Patient and Customer Service.</li></ul></div><div></div><ul><li><br>
Serve as personal/CONFIDENTIAL Secretary for the Director. Monitors and prepares confidential correspondence, handles all related matters. Schedules appointments, maintains the Director&rsquo;s calendar, prepares agenda and answers all calls.</li></ul><div></div><ul><li><br>
Prepares and maintains manuals for &amp; Procedures and contract compliance reporting.</li></ul><div></div><ul><li><br>
Maintains files, records and data of the department. Completes payroll and all required HRF forms.</li></ul><div></div><ul><li><br>
Channels incoming/outgoing correspondence and requests. Schedules and/ or attends meetings intradepartmental; prepares and distributes minutes. Directs and prepares purchase requisitions, check request and petty cash as requested by the Director.</li></ul><div></div><ul><li><br>
Reviews rental leases for accuracy and assures all leases have the required signatures.</li></ul><div></div><ul><li><br>
Works with Accounts Payable to expedite receipt of vendor numbers for Purchasing department.</li></ul><div><ul><li><br>
Coordinates all activities required for handling of recall alerts received by hospital.</li></ul></div><div><ul><li><br>
Interacts with various level of personnel and demonstrates courteous and cooperative behavior when working with visitors, vendors and all hospital employees.</li></ul></div><div></div><ul><li><br>
Assist with handling all calls as well as scheduling meetings for Sr. VP and CFO during secretaries absence.</li></ul><div></div><ul><li><br>
Prepares cash log sheets as well as balance and transaction reports.</li></ul>
Qualifications:
<ul><li>2-4 years Administrative/Secretarial Experience required,</li></ul><div></div><ul><li><br>
High school diploma or equivalent</li></ul><div></div><ul><li><br>
Professional Training</li></ul><div></div><ul><li><br>
MS Office Suite required (Excel, Word, PowerPoint)</li></ul></div>

Administrative Assistant

Manhattan Avenue hotel

<p>We are hiring for SECRETARY FOR HOTEL (FAMELE ONLY) Having experience in hotel job responsible manages rovides essential administrative and clerical support to ensure office efficiency, acting as a primary point of staff. Key responsibilities include managing schedules, handling correspondence, maintaining filing systems, answering phones, and organizing meetings. They are organized professionals skilled in multitasking and office</p><p>Job Type: Full-time</p><p>Pay: From AED3,000.00 per month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>WORK: 3 years (Preferred)</li></ul><p>Language:</p><ul><li>HINDI/MALAYALAM (Preferred)</li></ul>

SECRETARY (DUBAI HOTEL EXPERIENCE FEMALE ONLY)

Commonwealth of Pennsylvania

<div><div><div><h2 class="jobSectionHeader"><b>THE POSITION</b></h2></div>
<div><p>Do you have a clerical background and a passion for working in an environment that serves to help others? Washington County Children and Youth is seeking a professional individual to join our team. This role has a focus on performing various administrative duties in an office setting. Apply today and start your career off making a difference through service!</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>DESCRIPTION OF WORK</b></h2></div>
<p></p><div><div>As a Confidential Administrative Aide, you will provide support for the administrative superior to ensure smooth operation of the Washington County Children and Youth Department. The incumbent is responsible for performing a variety of administrative staff assignments using computer, research and data analysis skills. This role is familiar with office equipment, including, but not limited to, a fax machine, copier, scanner, printer and telephone. Occasionally, this position answers, screens, and routes calls. Incumbents will also serve as confidential secretary to the Children and Youth Services Administrator. Other duties include:</div><ul><li>
Maintaining personnel files</li><li>
Maintaining spreadsheets for clearances and agency equipment</li><li>
Making travel arrangements.</li></ul><div></div><div><b><br>
Work Schedule and Additional Information:</b></div><ul><li>
Full-time employment</li><li>
Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.</li><li><b>
Telework: </b>You will not have the option to telework in this position.</li><li><b>
Salary:</b><b><i> </i></b>In some cases, the starting salary may be non-negotiable.</li><li>
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>REQUIRED EXPERIENCE, TRAINING &amp; ELIGIBILITY</b></h2></div>
<p></p><div><div><b>QUALIFICATIONS</b></div><div><b>
Minimum Experience and Training Requirements:</b></div><ul><li>
Such training as may have been gained through graduation from a four year college or university; <b>or</b></li><li>
any equivalent combination of experience and training.</li><li>
Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree/credits.</li></ul><div><b><br>
Other Requirements:</b></div><ul><li>
You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.</li><li>
You must be able to perform essential job functions.</li></ul><div></div><div><b><br>
Legal Requirements:</b></div><ul><li>
You must pass a background investigation.</li><li>
A conditional offer of employment will require a medical examination and drug screening.</li><li>
This position falls under the provisions of the Child Protective Services Law.<ul><li>
Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.</li></ul></li></ul><div><b><br>
How to Apply:</b></div><ul><li>
Resumes, cover letters, and similar documents will <b>not</b> be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).</li><li>
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.</li><li>
Your application must be submitted by the posting closing date<i>. </i>Late applications and other required materials will not be accepted.</li><li><b>
Failure to comply with the above application requirements may eliminate you from consideration for this position.</b></li><li>
All application materials and interview responses must reflect the applicant&rsquo;s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools &amp; Job Seekers for additional information.</li></ul><div><b><br>
Veterans:</b></div><ul><li>
Pennsylvania law (51 Pa. C.S. &sect;7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.</li></ul><div><b><br>
Telecommunications Relay Service (TRS):</b></div><ul><li>
711 (hearing and speech disabilities or other individuals).</li></ul><div><br>
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.</div><div></div><div><br>
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>EXAMINATION INFORMATION</b></h2></div>
<p></p><div><ul><li>Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).</li><li>
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.</li><li>
Your score is valid for this specific posting only.</li><li>
You must provide complete and accurate information or:<ul><li>
your score may be lower than deserved.</li><li>
you may be disqualified.</li></ul></li><li>
You may only apply/test <b>once</b> for this posting.</li><li>
Your results will be provided via email.</li></ul></div></div></div><p></p>
<br><div></div><div><div><div><p>Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.</p></div></div></div>

Confidential Administrative Aide (Administrative Assistant 1) Local Government

Falcon international services L.L.C

<p>The ideal candidate must exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Hospitality experience is preferred.</p><p><b>Responsibilities</b></p><ul><li>Carry out any other duties and responsibilities related to the role at the request of the direct manager</li><li>Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.</li><li>Demonstrate compliance to organization&rsquo;s values and ethics at all times to support the establishment of a value drive culture within the organization</li><li>Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.</li></ul><p><b>Qualifications</b></p><ul><li>Bachelor's degree or equivalent experience</li><li>Strong interpersonal, customer service and communication skills</li><li>Ability to multitask</li><li>Proficient in Microsoft Office suite</li></ul><p>Job Type: Full-time</p><p>Pay: From AED2,000.00 per month</p><p>Ability to commute/relocate:</p><ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul><p>Experience:</p><ul><li>secretary: 2 years (Preferred)</li></ul>

Female Secretary

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