confidential secretary

Sauquoit Valley CSD

Sauquoit Valley Central School District is in search of a Confidential Secretary to the Superintendent. This position performs highly responsible and confidential administrative support work for the Superintendent, including independently managing complex clerical operations, coordinating office activities, and handling sensitive matters with discretion and professionalism. The role requires sound judgment in interpreting policies and procedures and maintaining effective relationships with staff, families, and the public. The successful candidate must possess strong organizational, communication, and office management skills, along with the ability to independently handle administrative details, prepare correspondence and memoranda, and maintain a high level of accuracy, initiative, tact, and confidentiality. The candidate will also be expected to possess, or obtain within a reasonable period of time, certification as a Notary Public. Please apply via Indeed or OLAS.Pay: $50,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Retirement plan</li></ul>Work Location: In person

Confidential Secretary to Superintendent

Maggio and sons land development

Job Overview We are seeking an energetic and detail-oriented Confidential Secretary to join our dynamic team. This vital role combines front desk responsibilities with confidential administrative support, ensuring smooth daily operations and exceptional customer service. This role requires a high degree of integrity, as you will handle sensitive information. The ideal candidate will be a proactive communicator, highly organized, and capable of managing multiple tasks efficiently. This position offers an exciting opportunity to be the welcoming voice of our organization while supporting various office functions with professionalism, integrity, and enthusiasm.Responsibilities<ul><li>Greet potential customers and clients warmly, providing excellent customer service at all times</li><li>Manage multi-line phone systems, directing calls accurately and courteously</li><li>Handle incoming and outgoing correspondence, including emails, mail, and packages</li><li>Maintain appointment calendars, schedule meetings, and coordinate appointments using calendar management tools</li><li>Perform data entry, filing, and document proofreading to ensure accuracy and organization</li><li>Assist with office management tasks such as supply inventory, equipment maintenance, and record keeping</li><li>Support bookkeeping activities using QuickBooks or similar accounting software when needed</li><li>Provide administrative support, including typing reports, managing Microsoft documents, and supporting personal assistant duties as required</li><li>Assist with onboarding of new employees</li><li>Assist in the preparation and secure filing of confidential bid packages for future work</li><li>Contract Management, including maintaining organized records of subcontractor agreements, insurance certificates, payroll reports, lien waivers, submittals, contract closeout, etc.</li><li>Ensure a clean work environment throughout the office</li></ul>Qualifications<ul><li>Proven office experience with strong clerical skills and familiarity with office management procedures</li><li>Excellent computer literacy, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Experience with multi-line phone systems and phone etiquette to handle inquiries professionally</li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively</li><li>Attention to detail for proofreading documents and data entry accuracy</li><li>Previous experience as a receptionist or in customer support roles preferred, especially in construction settings</li><li>Previous experience with contract management in a construction setting</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Public Notary or willingness to become one once hired</li><li>Knowledge of sitework, asphalt, and septic construction is advantageous for supporting the specialized services we provide</li></ul>Join us to be a key part of a vibrant team dedicated to delivering outstanding service while fostering a positive work environment. We value proactive individuals who thrive on organization, communication, and making every visitor feel welcomed!Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Office Manager/Confidential Secretary

Allentown School District

<div></div><div><ul><div><div>JobID: 4288</div></div> 
<div><div>
Position Type: 
 Secretarial/Confidential Clerical 
</div><div>
Date Posted: 
 4/12/2026 
</div><div>
Location: 
 Administration Center - Allentown, PA</div><div> 
Confidential Administrative Secretary 
Salary starting at: $40,000/yr.</div><div> 
Qualifications:</div><ul><li>
Associates degree or equivalent from two-year college, business or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.</li><li>
Ability to read and comprehend complex instructions, correspondence, and memos. Ability to write correspondence.</li><li>
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.</li><li>
Satisfactory work record &amp; criminal/child abuse clearances (Acts 34 and 151).</li><li>
Proficient use of Microsoft Office programs, especially in Excel and Word. Must also be willing and able to become proficient in use of other software used by Department, including Human Resources Information Systems software.</li><li>
Consistent record of satisfactory work performance.</li><li>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions</li></ul><div>
Summary</div><div>
The confidential administrative secretary will provide exceptional customer services to internal and external constituents and maintain confidentiality at all times in correspondence to Allentown School District's policies and procedures. The confidential administrative secretary will provide support with all areas of Human Resources, especially, recruitment and selection, on boarding, compliance, and electronic data and file retention.</div><div> 
Essential Duties and Responsibilities</div><ul><li>
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.</li><li>
Assists in maintaining accurate records related to the supervisor's progress toward achieving identified goals.</li><li>
Assists with maintaining accurate entries and records in the Human Resources information system and employee files.</li><li>
Receives requests for FMLA leave and Sabbatical leaves from employees; prepares paperwork, forwards necessary documents, and processes completed documents to process such leave requests and processes Sick Bank applications.</li><li>
Receives and processes resignations/off-boarding for Act 93 &amp; AEA employees.</li><li>
Organizes and maintains an efficient file system and files correspondence and other records for the supervisor.</li><li>
Greets scheduled visitors and conducts them to appropriate areas or persons.</li><li>
Conducts research, and compiles and types statistical reports as required by the supervisor.</li><li>
Receives and processes teacher loan forgiveness applications, tuition pre-approval forms and reimbursement requests; copies and files completed documents.</li><li>
Coordinates and attends meetings with union representatives; prepares agendas, reserves and prepares facilities, and records minutes of meetings with supervisor and support/nonprofessional employee union representatives.</li><li>
Maintains accurate documentation in accordance with support/nonprofessional bargaining agreement requirements.</li><li>
Prepares outgoing mail and correspondence, including e-mail and faxes.</li><li>
Prepares items for the personnel section of the Board's monthly agenda for the Board's approval.</li><li>
Performs such other tasks and assumes such other responsibilities as assigned or delegated by the supervisor.</li></ul></div></ul></div>

Confidential Administrative Secretary

Integral Care Medical Supply

As a Secretary, you will play a crucial role in ensuring the smooth and efficient operation of the office or organization you work for. You will provide administrative and clerical support to management, staff, and clients, helping to create a productive and organized work environment. Your responsibilities will include managing communication, organizing files, scheduling appointments, and assisting with various administrative tasks as needed.Job Description:<ul><li>Provide administrative and clerical support to ensure the efficient operation of the office.</li><li>Create, edit, and proofread documents, reports, and correspondence.</li><li>Maintain organized physical and electronic files, records, and databases.</li><li>Manage incoming and outgoing communications, including calls, emails, and mail.</li><li>Schedule appointments, meetings, and coordinate calendar activities.</li><li>Assist in travel arrangements, expense tracking, and reimbursement processing.</li><li>Perform various administrative tasks and special projects as assigned.</li></ul>Requirements:<ul><li>High school diploma or equivalent; additional education in office administration is a plus.</li><li>Proven experience as a secretary or administrative assistant.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Strong communication skills, both written and verbal.</li><li>Exceptional organizational and multitasking abilities.</li><li>Attention to detail, accuracy, and time management skills.</li><li>Discretion and ability to handle confidential information with professionalism.</li><li>Extensive knowledge of using Office</li></ul>Please send your CV on WhatsApp: 0097431017808Job Type: Full-timeAbility to commute/relocate:<ul><li>Doha: Reliably commute or planning to relocate before starting work (Required)</li></ul>Work Location: In person

SECRETARY

Metech

We are looking for a highly organized and detail-oriented ADMIN AND SECRETARY to provide administrative and secretarial support to the office. The ideal candidate will be responsible for managing day-to-day administrative tasks, scheduling meetings, handling correspondence, and supporting internal teams to ensure smooth office operations.The role blends administrative excellence with strategic awareness, supporting and maintaining momentum across key initiatives and daily priorities.Job Title: ADMIN AND SECRETARYLocation: Abu Dhabi, UAE&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;KEY RESPONSIBILITIES:<ul><li>Communication handling: Act as the first point of contact for calls, emails, and correspondence. Draft, edit, and proofread letters, memos, and executive communications while maintaining strict confidentiality and professionalism.</li><li>Meeting support: Prepare comprehensive meeting agendas, briefing materials, and presentation decks. Attend meetings when required to capture accurate minutes, track action items, and ensure timely follow‑up.</li><li>Office coordination: Serve as a liaison between the Chief executiv officer and internal departments, external partners, and VIP visitors. Manage office logistics, coordinate appointments, and maintain a polished and welcoming executive environment.</li><li>Document management: Organize and maintain digital and physical filing systems, ensuring secure handling of contracts, reports, and sensitive documents. Support document reviews and ensure version control.</li><li>Project assistance: Assist the CEO with research, data gathering, and preparation of executive summaries, reports, and presentations. Provide support on special projects that require coordination, follow‑up, and cross‑departmental communication.</li><li>Confidentiality &amp; discretion: Uphold the highest standards of integrity when handling confidential information, strategic documents, and sensitive discussions.</li></ul>QUALIFICATIONS &amp; EXPERIENCE:<ul><li>Bachelor&rsquo;s degree or Diploma in Business Administration or related field</li><li>Proven experience in a similar administrative or secretarial role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional demeanor and positive attitude</li><li>Discretion and confidentiality are a must</li></ul>Work Location: In person.Job Type: Full-timeIMMEDIATE JOINERS PREFFERED&ldquo;FLUENT ARABIC AN ADVANTAGE.&rdquo;Job Type: Full-timeApplication Question(s):<ul><li>What is your salary expectation?</li></ul>Work Location: In person

ADMIN & SECRETARY

Professional Executive Arab Secretary for an government related well reputed organization<ul><li>Good Communication Skills in English and Arabic</li><li>Minimum 2 years experience in the same field</li><li>With Bachelors Degree in any related field</li><li>Transferable Visa # 18</li><li>Office Timing: 8 am to 2 pm (Sun to Thur)</li></ul>Those who are eligible and with good experience kindly share your CVs at info@kwa.org.kw or on WhatsApp +965 9988 1724(No Calls)Job Types: Full-time, PermanentPay: KD400.000 - KD450.000 per hourWork Location: In person

Requirement of an Arab Secretary

Enjab Medical Center

looking for a highly organized and professional Private Secretary to work directly with the managment of leading medical centers in Sharjah, UAE.Job Responsibilities:<ul><li>Manage daily schedules, appointments, and meetings</li><li>Handle calls, emails, and correspondence professionally</li><li>Prepare reports, documents, and administrative files</li><li>Coordinate with staff, clients, and management</li><li>Follow up on daily operational tasks and ensure smooth workflow</li><li>Maintain confidentiality and professionalism at all times</li></ul>Requirements:<ul><li>Previous experience in secretarial or administrative roles</li><li>Fluent in English (Arabic is an advantage)</li><li>Excellent communication and organizational skills</li><li>Proficient in Microsoft Office and computer applications</li><li>Professional appearance and positive attitude</li><li>Ability to work under pressure and multitask efficiently</li><li>Experience in medical centers or healthcare field is preferred</li></ul>Benefits:<ul><li>Competitive salary based on experience and qualifications</li><li>Professional work environment</li><li>Career growth opportunities</li></ul>Location: Sharjah, United Arab EmiratesApplicants may send their CV along with a recent photo.Pay: AED6,000.00 - AED9,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul>Work Location: In person

Arabic Female Secretary

Search 3330+ Confidential secretary jobs near you this May. New roles added regularly across leading industries. Apply today.