construction administrative assistant

Turner Construction Company

<div>
 
 Division:
 
 New York North
 
 
 
 Project Location(s):
 
 Batavia, NY 14020 USA
 
 
 
 Minimum Years Experience:
 
 
 
 
 Travel Involved:
 
 10-20%
 
 
 
 Job Type:
 
 Regular
 
 
 
 Job Classification:
 
 Experienced
 
 
 
 Education:
 
 
 
 
 Job Family:
 
 Administrative Support
 
 
 
 Compensation:
 
 Salaried Non-Exempt
 
 
 The salary range for this position is estimated to be 42,000.00 - 57,000.00 USD annualized.
 
 
 Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.
 
 
 Essential Duties &amp; Key Responsibilities:
 
 
 
 <ul>
 <li>
 Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
 </li>
 <li>
 Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
 </li>
 <li>
 Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
 </li>
 <li>
 Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
 </li>
 <li>
 Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
 </li>
 <li>
 Create and maintain project organizational and seating charts.
 </li>
 <li>
 Coordinate travel reservations, business accommodations, itineraries, and agendas.
 </li>
 <li>
 Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
 </li>
 <li>
 Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
 </li>
 <li>
 Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
 </li>
 <li>
 In collaboration with Project Manager, establish and maintain protocols for project site visitors.
 </li>
 <li>
 Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
 </li>
 <li>
 Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
 </li>
 <li>
 Conduct project specific orientation and transitions for project staff.
 </li>
 <li>
 Maintain organized project filing system and coordinate document retrieval schedules.
 </li>
 <li>
 Order supplies to support project office needs.
 </li>
 <li>
 Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
 </li>
 <li>
 Assist with special projects and coordinate events.
 </li>
 <li>
 Other activities, duties, and responsibilities assigned.
 
 
 
 </li>
 </ul>
 The salary range for this position is estimated to be $42,000 - $57,000 annualized, which represents the company's good faith and reasonable estimate of the range of possible compensation at the time of posting. Additionally, Turner Construction provides flexible benefits, including medical, dental, and vision coverage, financial benefits such as a 401(k) plan, Health Savings Account, Flexible Spending Account, wellness benefits, a voluntary legal plan, identity theft, life insurance, short-term and long-term disability coverage.
 
 
 This is not a remote/hybrid position and will be based in a Turner office or project location.
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
 </li>
 <li>
 College degree and/or relevant administrative skills certification, a plus
 </li>
 <li>
 High degree of detail, accuracy, and organizational skills
 </li>
 <li>
 Maintain confidential information
 </li>
 <li>
 Work with some direction and oversight, and as part of team
 </li>
 <li>
 Approachable, proactive, positive, and professional attitude
 </li>
 <li>
 Professional verbal communication and written business communication skills
 </li>
 <li>
 Able to conduct research and proofread
 </li>
 <li>
 Exhibit active listening skills and follow through on commitments
 </li>
 <li>
 Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
 </li>
 <li>
 Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
 </li>
 <li>
 Commissioned Notary Public, a plus
 
 
 
 </li>
 </ul>
 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
 
 
 Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
 
 
 
 Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.
 
</div>

Project Administrator

Integration and Technology Services

Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your energetic approach and attention to detail will help foster a welcoming environment. This position offers an exciting opportunity to showcase your administrative expertise while supporting various departments and maintaining organizational excellence. If you thrive in fast-paced environments and enjoy multitasking with a positive attitude, we want to hear from you!Responsibilities<ul><li>Professional verbal and written communication skills, including attention to detail.</li><li>Coordinate and process documents such as purchase orders, work orders, and project related paperwork.</li><li>Track and follow up on outstanding items to help ensure timely completion.</li><li>Reviewing, editing, and managing AIA Contracts and Pay Applications.</li><li>Coordinating and assembling project close-out manuals.</li><li>Exceptional organizational skills with the ability to prioritize and manage multiple tasks effectively.</li><li>Maintain organized filing systems, data entry, and record keeping, using tools like Microsoft Office, OneDrive, etc.</li><li>Help with calendar management and scheduling for meetings, appointments, and events with strong time management skills.</li><li>Perform clerical duties such as proofreading documents, managing correspondence, and ensuring accuracy in all communications.</li><li>Support office management tasks including supply inventory, ordering materials, and coordinating maintenance or repairs.</li><li>Help support office operations and special projects as assigned.</li></ul>Required Skills and Abilities<ul><li>Proven experience with office management, clerical tasks, and administrative support in a professional setting.</li><li>Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, OneDrive), BlueBeam, Adobe, Bluefolder, CompanyCam, Procore, etc.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Bilingual abilities are highly desirable but not a necessity.</li><li>Understanding of construction terminology and processes required.</li><li>Proper note-taking skills are neccessary.</li><li>Personal assistant or calendar management experience demonstrating reliability and discretion.</li></ul>This job will be in-person, at different locations, during the first 30 to 60 days of training. Once the team is comfortable, the job will be remote 4 days and Mandatory in-person meetings every Tuesday. Tuesday&rsquo;s lunch will be provided.Join us as an Office Administrator where your proactive approach will make a real difference! We value energetic professionals who are eager to contribute their skills to create an efficient workplace environment while providing outstanding support across our organization. This paid position offers the chance to develop your career within a vibrant team dedicated to excellence!Pay: $20.00 - $25.00 per hourWork Location: Hybrid remote in The Colony, TX 75056

Office Administrator - Low Voltage Construction

Habitat For Humanity

<div>Description:

The Construction Clerk supports the procurement and construction teams by processing vendor invoices, maintaining accurate records in Buildertrend (BT), and ensuring all documentation related to construction purchasing, deliveries, and job cost allocation is complete and organized. This position helps ensure smooth financial and operational workflows that enable the organization to meet its mission of building homes, communities, and hope.
Part time - 25 hours a week
Requirements:

What You&rsquo;ll Do
Support Construction Accounting &amp; Procurement<ul><li>
Process verified vendor and subcontractor invoices in Buildertrend (BT) for payment.</li><li>
Ensure all invoices, purchase orders, delivery records, and bills are properly documented.</li><li>
Allocate expenses to appropriate job cost accounts according to departmental procedures.</li><li>
Complete payment documentation by recording finance-processed payments in BT.</li><li>
Review and reconcile vendor statements as needed.</li></ul>
Maintain Accurate Records &amp; Systems<ul><li>
Enter bills, post deliveries, scan receipts, and update job records in Buildertrend.</li><li>
Assist with job setup and maintenance within BT.</li><li>
Maintain and update vendor and contractor compliance logs (NDOL, SOS, Certificates of Insurance).</li><li>
Perform data entry and filing related to construction payables, purchase orders, and billing.</li></ul>
Support Field &amp; Team Operations<ul><li>
Track field and plumbing labor hours weekly in Buildertrend.</li><li>
Provide administrative support that keeps construction projects running efficiently.</li><li>
Assist with additional duties as assigned to support construction operations.</li></ul>
What You&rsquo;ll Experience
Behind-the-scenes impact: 
Your work directly supports timely payments, accurate job costing, and smooth project execution.
Collaboration: 
You&rsquo;ll partner closely with construction, procurement, and finance teams.
Skill development: 
Gain experience in construction administration, accounting processes, and Buildertrend systems.
Mission-driven work: 
Your attention to detail helps Habitat Omaha build homes, communities, and hope.
What Success Looks Like<ul><li>
Invoices and documentation are processed accurately and on time.</li><li>
Buildertrend records are complete, current, and reliable.</li><li>
Vendor and contractor compliance information is well-maintained.</li><li>
Construction teams and finance staff have the information they need to work efficiently.</li><li>
Administrative processes support on-schedule, well-managed construction projects.</li></ul>
What You Bring
Education &amp; Experience<ul><li>
High school diploma or equivalent required.</li><li>
Minimum of 1 year of administrative, clerical, or accounting experience.</li><li>
Experience with construction accounting or management software (e.g., Buildertrend, NetSuite) preferred but not required.</li><li>
Buildertrend experience a plus.</li></ul>
Skills &amp; Strengths<ul><li>
Attention to detail: Accurate, organized, and thorough with documentation.</li><li>
Technology: Proficient in Microsoft Office and comfortable learning new systems.</li><li>
Organization: Able to prioritize tasks and manage multiple responsibilities.</li><li>
Problem-solving: Works independently to identify and resolve issues.</li><li>
Reliability: Dependable, consistent, and professional.</li></ul>
Work Environment &amp; Physical Requirements<ul><li>
Prolonged periods of sitting and working at a computer.</li><li>
Occasional lifting of up to 15 pounds.</li><li>
Office-based environment with routine administrative tasks.</li></ul>
Why It Matters
The Construction Clerk ensures the financial and administrative foundation of Habitat Omaha&rsquo;s construction work is strong. By keeping records accurate and processes moving, this role helps ensure every dollar, delivery, and document supports the successful completion of affordable homes for families in our community.
Equal Opportunity Policy
Habitat for Humanity of Omaha (Habitat Omaha) actively recruits, employs, trains, compensates employees regardless of race, color, religion, sexual orientation, gender identity or expression, gender, national origin, age, disability, genetics or veteran status. In addition to federal law requirements, Habitat Omaha complies with applicable state and local laws governing nondiscrimination in employment in every location. This policy applies to all terms and conditions of employment, including workplace harassment.
At Habitat Omaha, we have a clear vision to be the place where a diverse mix of talented people want to come, to stay, and to do their best work. Our vision is to see a world where everyone has a safe, affordable place to live, and we know our company runs on the hard work and dedication of our passionate and creative employees. Our dedication to promoting diversity, multiculturalism and inclusion is clearly reflected in the work that we do externally in the community, as well as internally with our employment practices.</div>

Construction Clerk Part Time

ARCHPIX ENGINEERING CONSULTANTS

The ideal candidate must be an Arabic-speaking lady but able to converse fluently in English with excellent communication skills, strong administrative experience, and the ability to handle multiple tasks in a fast-paced environment.Key Responsibilities* Prepare and draft contracts and official documents in both Arabic and English* Handle day-to-day administrative and office coordination tasks* Welcome clients and visitors professionally and assist them accordingly* Support basic HR and administrative functions* Maintain organized records, files, and documentation* Coordinate with different departments and external parties when required* Ensure smooth office operations and timely completion of tasks.Requirements:✔ Arabic female candidate✔ Previous experience in the construction field is required.✔ Ability to create and review contracts in Arabic and English✔ Strong Multitasking and organizational skills✔ Knowledge of HR functions and office administration✔ Computer literate (MS Office, email correspondence, document management, etc.)✔ Professional appearance and excellent customer service skills.✔ Strong verbal and written communication skills.Reliable and detail-oriented* Able to work under pressure and meet deadlines* Positive attitude and team player* Professional in handling clients and confidential informationApplication Question(s):<ul><li>Are you proficient in Arabic communication, both written and oral?</li></ul>Experience:<ul><li>Engineering Consultancy or construction company: 1 year (Preferred)</li></ul>Work Location: In person

Engineering Consultancy Admin Assistant

Michael Serafini, Inc

We are looking for an enthusiastic person to provide administrative support for our growing construction and trucking company. The right person would exhibit independent judgement and the ability to plan, prioritize and organize a diverse work load.Job duties will include:<ul><li>Answering telephone and assisting callers</li><li>Support in special projects as needed</li><li>Basic filing and regularly updating multiple worksheets</li><li>Maintain and organize OSHA safety logs and insurance coverages for all company vehicles</li><li>Act as a point person for contract jobs which includes job costing, ensuring on-time submittal of necessary paperwork (ex. pay applications and insurance certificates), and following up with various internal and external contacts</li><li>Processing Timesheets</li><li>Entering Certified payroll in online systems , EBO, LCP Tracker, NYS DOL</li></ul>Competencies and Experience:2 years of experience in an administrative role (construction experience a plus)Highly detail oriented and process drivenFully proficient in Microsoft Excel and QuickbooksAbility to work autonomously, balancing accuracy with timelinessCapacity to problem solve, multi task and manage multiple projectsDemonstrates initiative, flexibility and the willingness to learn on the jobPay: $25.00 - $30.00 per hourBenefits:<ul><li>401(k)</li><li>Retirement plan</li></ul>Work Location: In person

Administrative Assistant

Albany Homes Construction Inc

Albany Homes Construction is a certified women-owned general contractor. Our team works with a steady blend of craftsmanship, clear communication, and genuine care for the families and businesses we serve. We treat every project as a luxury experience, no matter the size or budget, and bring that same level of respect and attention to our internal team.We value people who take pride in their work, think proactively, and enjoy solving problems in a collaborative environment. Ideas are welcomed, voices are heard, and ownership is encouraged. We keep things organized, transparent, and calm under pressure, so our clients &mdash; and our team &mdash; always feel supported.If you thrive in a setting where quality matters, growth is championed, and the workday is filled with purposeful momentum, you&rsquo;ll feel right at home with us.This is an in-person position - no remote worker applications please.We are looking for an organized, detail-oriented team member to support our residential construction projects in Coral Gables and surrounding areas.This is a varied role that combines construction administration, estimating support, purchasing, and general office assistance.Responsibilities:<ul><li>Pricing and ordering construction materials</li><li>Performing basic take-offs and quantity calculations from plans</li><li>Obtaining pricing from subcontractors and suppliers</li><li>Tracking subcontractor insurance, licenses, and compliance paperwork</li><li>Communicating with Spanish-speaking workers and subcontractors</li><li>Matching receipts to credit card transactions and assisting with bookkeeping records</li><li>General administrative and clerical support</li><li>Assisting the owner with day-to-day business and occasional personal tasks</li><li>Maintaining organized project files and documentation</li></ul>Requirements:<ul><li>Construction industry experience preferred</li><li>Ability to read plans and perform basic material take-offs</li><li>Strong organizational and administrative skills</li><li>Fluent English and conversational Spanish required</li><li>Proficient with Microsoft Office and email</li><li>Detail-oriented and able to manage multiple tasks simultaneously</li><li>Positive attitude and willingness to help wherever needed</li></ul>This position is ideal for someone who enjoys being involved in all aspects of a construction business and takes pride in keeping projects and paperwork organized.For your application to be submitted, please answer all of the screening questions.Pay: From $20.00 per hourApplication Question(s):<ul><li>Do you know how to read basic blueprints?</li><li>What is the formula for calculating the area of a square/rectangle, circle and triangle?</li><li>What is the formula for calculating the perimeter of a square and rectangle?</li><li>Describe your experience in the construction industry.</li><li>Why are you interested in this job?</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>Work Location: In person

Construction Administrator/Assistant Project Cordinator

Groundworks

<div>Are you organized, detail‑driven, and energized by keeping operations running smoothly?
At Groundworks, North America&rsquo;s leader in foundation solutions, our Production Administrative Assistants are essential partners to our field and leadership teams&mdash;providing the coordination, accuracy, and follow‑through that keep projects on track. From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. If you thrive in a fast‑paced environment and want a stable role with growth opportunities at a nationally respected company, this position is built for you.<div>
The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.
Duties and Responsibilities<ul><li>
Provide administrative support for timekeeping</li><li>
Create weekly job packs</li><li>
Create and close purchase orders</li><li>
Ensure office equipment is in working order to include scheduling maintenance</li><li>
Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.</li><li>
Setting and confirming install dates</li><li>
Mailing customer information packets</li><li>
Following up with customers on a variety of issues</li><li>
Updates customer records for accuracy</li><li>
It is an essential function of this job that the employee regularly and reliably reports to work on time each working day.</li></ul> 
Qualifications<ul><li>
High School Degree/GED</li><li>
1-2 years Administrative Assistant experience preferred</li><li>
Previous call center or customer service preferred</li><li>
Must be positive and motivated with excellent communications skills</li><li>
Ability to adapt quickly to changes in work strategy</li><li>
Excellent computer skills</li><li>
Great oral and verbal communication</li></ul>
Working Conditions<ul><li>
Seeing with the ability to read reports, data, statistics and information on computer screens are required.</li></ul><ul><li>
Full-time</li><li>
Onsite</li></ul></div> 
What We Offer:
<ul><li>Competitive base pay + bonus based on company performance ($30-45k avg.)</li><li>
Annual Tribe Appreciation Tour, holiday &amp; volunteer events
</li><li>Upward mobility - we promote from within 80% of the time
</li><li>When you win, you own it&mdash;our Employee Ownership Program lets you share the upside
</li><li>Tuition Reimbursement Program - we invest in your development!
</li><li>Work-life balance - 2 weeks PTO and 6 paid holidays
</li><li>US: Affordable and comprehensive benefits package including medical, dental, vision, long &amp; short-term disability, company-paid life insurance, 401(k) and company match &amp; paid maternity leave
</li><li>Canada: Affordable and comprehensive benefits package including medical, dental, long &amp; short-term disability, and company paid life insurance</li></ul></div>

Administrative Assistant - Permitting

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