construction administrative assistant

The Gutterboyz of SC

Job Overview We are seeking a dynamic and highly organized Construction Office Administrative Assistant to work directly with Operations in a construction environment. This role supports field crews, coordinates scheduling, manages customer/client communication, and ensures efficient office workflows, data entry, and record keeping. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication, administrative skills, with attention to detail.KEY RESPONSIBILITIES:Office &amp; Administrative<ul><li>Assists in daily administrative operations, including clerical tasks, data entry, filing systems, and administrative support to construction teams.</li><li>Assists in managing project schedules, coordinates customer/client appointments through phone and email correspondence, and maintain calendar updates for multiple ongoing projects.</li><li>Proven experience in an office or administrative setting, preferably within construction or related industries.</li><li>Ability to knowledgeably and eloquently address all customers questions, concerns, and service issues in a professional manner.</li></ul>Sales and Social Media<ul><li>Assist with preparing quotes, proposals and track sales leads with a desire to learn the industry and materials used.</li><li>Intake sales - Follow-up with customers for future cleanings, power washing, leaf covers and other services.</li><li>Assist in making and posting sales videos and ads on social media, ie. NextDoor, Instagram, Facebook.</li><li>Familiarity with CRM or dispatching systems: Gorilla Desk, preferred.</li></ul>Qualifications<ul><li>2+ years of office administrative experience (construction industry preferred).</li><li>Strong administrative and organizational skills.</li><li>Excellent communication and customer service abilities.</li></ul>Pay: $52,000.00 - $57,697.20 per yearWork Location: In person

Construction Administrative Assistant

Rocky Mountain Electrical

Job Overview We are seeking a proactive and detail-oriented Construction Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our construction projects, ensuring smooth office operations and effective communication across teams. Your energetic approach and organizational prowess will help keep projects on track, support field staff, and maintain a professional office environment. This paid position offers an exciting opportunity to develop your administrative skills within the construction industry while contributing to impactful projects.Duties<ul><li>Maintain organized filing systems, including digital records via Google Workspace and Microsoft Office applications</li><li>Support project documentation through data entry, proofreading, and accurate record keeping</li><li>Assist with calendar management for project schedules, meetings, and appointments, ensuring timely reminders and updates</li><li>Perform general office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of shared spaces</li><li>Provide excellent customer service support to clients, vendors, and team members by responding promptly to inquiries and providing assistance as needed</li></ul>Experience<ul><li>Prior office experience in a construction or related industry preferred; clerical or administrative experience is essential</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation and communication</li><li>Familiarity with QuickBooks or bookkeeping software is a plus for supporting basic financial tasks</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Experience with book keeping</li><li>Experience with office management duties such as calendar management, filing systems, and customer support enhances your fit for this role</li><li>Experience with Oregon permitting</li></ul>Join us to be an integral part of a vibrant construction team where your administrative talents will thrive! We value energetic professionals who are eager to support project success through exceptional organization and communication. This position can be primarily from home. I handle all the secretarial work while in the field and need someone I can give a list of task's to complete so I can focus on the field work.Pay: $24.87 - $29.95 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Boring, OR 97009

AnyWhere Talent

<div>About the Role 
We are looking for a highly organized person to support construction projects and new store openings. You will help manage permits, vendors, utilities, and paperwork to ensure each location opens on time.

Key Responsibilities
<ul>
<li>Track permits and follow up with city offices</li>
<li>Coordinate with contractors, vendors, and project teams</li>
<li>Organize and maintain project documents</li>
<li>Monitor timelines and report delays</li>
<li>Process invoices and track project costs</li>
<li>Set up utilities (electric, gas, water, internet, etc.)</li>
<li>Handle licenses and inspections for new locations</li>
<li>Support pre-opening tasks and checklists</li>
<li>Assist with scheduling, reports, and daily admin work</li> 
</ul>
Requirements
<ul>
<li>2&ndash;4 years experience in admin or project coordination</li>
<li>Strong organization and multitasking skills</li>
<li>Good communication skills</li>
<li>Familiarity with construction or restaurant projects is a plus</li>
<li>Proficient in Microsoft Office (Excel, Word, Outlook)</li>
</ul><ul><li>Experience with permits, utilities, or construction tools (Procore, Smartsheet, etc.)</li> 
</ul>
Why You&rsquo;ll Love It
<ul>
<li>Play a key role in opening new locations from start to finish</li>
<li>Work in a collaborative, fast-moving team</li>
<li>Opportunity to grow your skills in construction and project management</li>
</ul>
Anywhere Talent is proud to be an equal opportunity workplace. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status. 
Join Anywhere Talent and play a pivotal role in empowering businesses with your expertise in financial management. Let&rsquo;s create partnerships that drive success together! Apply now and embark on a rewarding journey with us!</div>

Pacific Premierscapes LLC

Overview Join our dynamic construction team as a Construction Office Administrative Assistant! This vital role combines administrative expertise with a passion for the construction industry, ensuring smooth daily operations at the office. You'll be the backbone of our administrative functions, providing exceptional support to project managers, field teams, and clients alike. If you thrive in a fast-paced environment, excel at multitasking, and have a keen eye for detail, this is your opportunity to contribute to exciting building projects while developing your professional skills.Responsibilities<ul><li>Manage daily operations, responding to emails. Completing administrative tasks as needed.</li><li>Maintain organized filing systems for project documents, contracts, and correspondence, ensuring easy retrieval.</li><li>Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Assist with data entry, proofread documents for accuracy, and prepare reports using Quickbooks and Buildertrend.</li><li>Provide customer support by responding promptly to inquiries from clients, vendors, and team members.</li><li>Support office management tasks including organizing files online, expense tracking, and overseeing general administrative functions.</li><li>Facilitate communication between field teams and office staff to ensure seamless project workflows.</li><li>Filing certified payroll reports with L&amp;I, LCPtracker and others alike.</li><li>Maintaining compliance for business operations.</li></ul>Requirements<ul><li>Proven office management or administrative experience in a construction or related industry preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Experience with QuickBooks or similar bookkeeping software such as Buildertrend is highly desirable.</li><li>Exceptional phone etiquette skills</li><li>Bilingual abilities are a plus to assist diverse client and team interactions.</li><li>Previous clerical experience including data entry, filing, proofreading, and document management required.</li><li>Strong customer service skills with a friendly and professional demeanor.</li><li>Ability to handle multiple responsibilities simultaneously with excellent time management skills.</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not mandatory. Join us in creating a well-organized office environment that supports our construction projects from start to finish!</li></ul>Pay: $20.00 - $30.00 per hourWork Location: Remote

Construction Office Administrative Assistant

TeamLINX

<div><div>Job Summary:
You will support the Operations Manager and Project Managers with administrative tasks to ensure successful completion of project. This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow. You&rsquo;ll also assist with procurement, onboarding, and closeout coordination. Strong communication, organization, and time management skills are essential. 
About LINX:
Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.
In 2003, industry experts founded LINX to create the workplace they wanted&mdash;one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.
Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we&rsquo;re growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX. 
Essential Duties and Responsibilities<ul><li>
Project Setup &amp; Documentation: Enter jobs into Great Plains &amp; SharePoint, create job folders, process approved change orders, and handle prequals/credit applications.</li><li>
Billing &amp; Invoicing: Work with PMs to ensure accurate/timely billing, create invoices &amp; pay applications in Great Plains, send/upload billings, and track change orders.</li><li>
Expense &amp; Payment Processing: Submit expense reports, process per diem/check requests, approve fuel invoices, and manage temp time entry with corporation.</li><li>
Project Coordination &amp; Administration: Oversee setup, execution, billing, and tracking projects, coordinate internal/external meetings, and manage project info flow.</li><li>
Procurement &amp; Inventory: Order office/job site supplies, PPE, fuel, ice, and water; track &amp; order consumable materials; receive, input, and transfer materials.</li><li>
HR &amp; Onboarding Support: Assist with new hire onboarding, I-9s, LINX setup, on-site orientations, GC screenings, and corporate coordination.</li><li>
Compliance &amp; Licensing: Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.</li><li>
Procore &amp; Closeout Documentation: Upload/download project docs, create warranty letters, O&amp;Ms, as-builts, and manage closeout/postmortem reviews.</li><li>
General Administrative Support: Reserve training rooms, order food for meetings, type correspondence, coordinate travel, and create labels for installations.</li></ul>
Minimum Requirements<ul><li>
Advanced Proficiency in Microsoft Excel for project tracking and reporting</li><li>
Experience coordinating travel and supporting field logistics</li><li>
Ability to assist with cost tracking and basic budget updates</li><li>
Familiarity with AIA documentation and Schedule of Values support</li><li>
Experience maintaining project records including submittals, RFIs, and logs</li><li>
Ability to manage document control and distribute updated files to field teams</li><li>
Experience coordinating meetings and maintaining organized project documentation</li><li>
Strong communication and organizational skills in a construction jobsite environment</li></ul><div> 
Preferred Experience<ul><li>
1-year Great Plains experience</li><li>
1-year ProCore experience</li></ul> 
Pay Rate:
$20.00 - $28.00/hr 
TEAMLINX offers great benefits including:<ul><li>
401K with 50% employer match up to first 5%</li><li>
Insurance options including medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision</li><li>
8 Paid Holidays</li><li>
3 weeks Paid Time Off (PTO) combining sick pay and vacation days</li><li>
Career growth opportunities</li></ul><div> 
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.</div><div></div><div> 
This position will remain open until filled.</div></div></div></div>

Construction Site Administrative Assistant

MAC General Contractors

VIRTUAL ADMINISTRATIVE ASSISTANT &ndash; CONSTRUCTION (REMOTE)MAC General Contractors is seeking a highly organized and detail-oriented Virtual Administrative Assistant to support our growing residential construction company.This role is ideal for someone with construction administration and bookkeeping experience who is comfortable working with financial records, project budgets, and construction management systems.The position will assist with project coordination, bookkeeping, and administrative support for custom home construction projects.This is a remote position, but the ideal candidate must be proactive, dependable, and capable of managing multiple responsibilities in a fast-paced construction environment.KEY RESPONSIBILITIES<ul><li>Manage QuickBooks Online bookkeeping and job costing</li><li>Reconcile bank accounts and credit card statements</li><li>Process and maintain payroll records</li><li>Assist with project coordination and documentation within Buildertrend</li><li>Help coordinate purchasing of materials and project supplies</li><li>Support client selections and maintain project documentation</li><li>Track and organize receipts, invoices, and subcontractor payments</li><li>Maintain accurate project budgets and financial reports</li><li>Assist with scheduling meetings and maintaining project communications</li><li>Provide administrative and organizational support to the construction management team</li></ul>SKILLS &amp; EXPERIENCEHourly rate may increase depending on experience with the following:<ul><li>Associate&rsquo;s Degree required (Business, Accounting, or Administrative field preferred)</li><li>Proficiency in QuickBooks Online</li><li>Experience using Buildertrend</li><li>Experience working with a construction company or general contractor</li><li>Knowledge of construction administration or job costing</li><li>Ability to reconcile accounts and maintain accurate financial records</li><li>Experience tracking receipts, invoices, and subcontractor payments</li><li>Background in purchasing or materials coordination</li><li>Familiarity with residential construction processes</li><li>Experience supporting project managers or construction teams</li><li>Strong organizational, communication, and time-management skills</li><li>Ability to manage multiple projects simultaneously in a fast-paced environment</li></ul>POSITION DETAILS<ul><li>Remote / Virtual position</li><li>Part-time or full-time depending on experience</li><li>Flexible hours available</li><li>Competitive pay based on experience</li></ul>ABOUT MAC GENERAL CONTRACTORSMAC General Contractors is a residential construction company specializing in custom homes, renovations, and high-quality craftsmanship.Our mission is to deliver exceptional projects while maintaining strong organization, clear communication, and a professional client experience throughout every phase of construction.TO APPLYPlease submit:<ul><li>Resume</li><li>Summary of experience with QuickBooks Online and Buildertrend</li><li>Professional references</li></ul>Qualified candidates will be contacted for a virtual interview.Pay: $22.00 - $32.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Remote

Virtual Administrative Assistant - Construction

ALIGCUS Inc

Ali-General Contractor US (ALIGCUS) was founded in 2008. After over ten years of development, the company has also developed into a full-service real estate enterprise integrating real estate investment consulting, architectural design, landscape design, and interior design. We are looking for a Bilingual English/Chinese Executive Assistant to support the CEO with a variety of administrative tasks. The Executive Assistant&rsquo;s responsibilities include preparing documents, strong administrative capabilities, communication skills, and the ability to assist with business operations, client coordination, and executive-level support. To be successful in this role, you must be well-organized, have great time management skills and be able to act without guidance. The ideal candidate is detail-oriented, responsive, and comfortable working in a dynamic environment where priorities may shift quickly.Job Responsibilities:<ul><li>Accompany the CEO to client meetings and business negotiations, assisting with coordination and communication</li><li>Prepare reports, presentations, and correspondence as needed</li><li>Serve as a point of contact between the CEO and internal/external stakeholders</li><li>Providedirect administrative support to the CEO, including calendar management, scheduling, and coordination of meetings</li><li>Assist with construction-related administrative tasks, including document organization, project tracking, and communication with internal teams</li><li>Collect and follow up on the performance management from other departments</li><li>Contact Contractors/Subcontractors on project schedules and maintaining communication on project completion date/estimated time of completion</li><li>Manage travel arrangements, meeting logistics, and day-to-day executive support tasks</li><li>Other duties delegated by the CEO</li></ul>Qualifications:<ul><li>Must be Bilingual in English/Chinese with strong communication and writing ability in English</li><li>Bachelor&rsquo;s degree in Business Administration or Construction Management related is preferred</li><li>At least 3 year of relevant experience as an Executive Assistant, Operations Assistant, Construction Assistant, or office manager.</li><li>Outstanding organizational and time management skills</li><li>Hardworking, analytical, detail-oriented and organized</li><li>Strong skills in Excel, Word, and PowerPoint</li><li>Ability to work independently and with guidance from senior management</li><li>Ability to work under pressure and in a time-sensitive environmentJob Type: Full-time</li></ul>Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li><li>Paid time off</li></ul>Schedule:Monday to Friday, 9:00 AM - 6:00 PM w/ 1 Hr Lunch BreakStarting Compensation:$25 - $30 / hrJob Type: Full-timePay: $25.00 - $30.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Construction: 2 years (Preferred)</li><li>Personal Assistant: 1 year (Required)</li></ul>Language:<ul><li>Chinese (Preferred)</li><li>Spanish (Preferred)</li></ul>Work Location: In person

Executive Assistant (Construction) (Chinese-Speaking)

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Virtual Administrative Assistant - Construction

Executive Assistant (Construction) (Chinese-Speaking)