construction administrative assistant

Westland Investors

Centro Maintenance and Construction Services (CMCS) is a growing and dynamic construction and property maintenance company committed to delivering quality workmanship and excellent service. We are seeking a highly organized and motivated Procurement and Construction Administrative Assistant to support our operations. This role plays a key part in streamlining purchasing, coordinating logistics, and supporting administrative functions that keep our projects running smoothly.Position Summary:Responsible for sourcing, purchasing, and managing inventory of materials, supplies, and equipment used for property maintenance and construction projects. Ensure cost-effective purchasing, vendor reliability, and proper inventory control to support the company&rsquo;s property maintenance and construction operations. Manage rebate and incentive reporting for Energy Trust/Appliance project. Provide construction administrative support, including onboarding new construction clients, scheduling inspections and dispatching field teams.ResponsibilitiesProcurement &middot; Purchase and coordinate the delivery of maintenance supplies, appliances, equipment, and materials for multiple properties and construction projects.&middot; Coordinate large-scale purchasing for construction projects, ensuring timely delivery and cost efficiency.&middot; Schedule and coordinate rental of large equipment needed for construction and renovation projects.&middot; Evaluate vendor quotes and negotiate pricing, terms, and delivery schedules.Inventory Control&middot; Check and fulfill maintenance work orders, prepare and process purchase requisitions.&middot; Track inventory levels for maintenance and property supplies.&middot; Maintain accurate inventory records to prevent overstocking or shortages.&middot; Implement and oversee bulk purchasing for maintenance consumable products to reduce costs and improve efficiency.Construction Administrative Support&middot; Serve as support for onboarding new construction clients&middot; Prepare and send welcome packets, contracts, and project documentation&middot; Dispatch construction personnel to job sites as needed&middot; Maintain clear communication between field teams and project managers.&middot; Provide administrative support to the Safety Committee.Qualifications:3+ years of experience in purchasing, procurement, or administrative support (construction or property management industry preferred).Strong organizational and communication skills.Proficiency in Microsoft Word, Excel, Outlook.Experience with software such as Builder Trend, AppFolio,Ability to manage multiple priorities and work effectively in a fast-paced environment.Attention to detail and commitment to accuracy.Bi-lingual preferredCompensation55K Full time salaried position Monday through FridayMedical and Dental BenefitsIRA, Life Insurance, and Long-Term DisabilitySeven paid holidaysCMCS is an Equal Employment Opportunity company. Discrimination of any type will not be tolerated. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.Job Type: Full-timePay: $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Ability to Relocate:<ul><li>Portland, OR 97225: Relocate before starting work (Required)</li></ul>Work Location: In person

Procurement and Construction Administrative Assistant

Tasleeh Holding LLC

About the RoleWe are looking for a Project Administrative Assistant to join our dynamic team. The ideal candidate will provide comprehensive administrative and coordination support to ensure smooth day-to-day operations of ongoing construction and technical projects. You will work closely with project managers, engineers, and site teams to facilitate project documentation, reporting, scheduling, and communication between departments.Key Responsibilities<ul><li>Provide administrative and coordination support for project activities and deliverables.</li><li>Maintain and organize project files, documentation, drawings, and correspondence.</li><li>Assist in preparing project reports, schedules, and progress updates.</li><li>Support procurement processes including requests for quotations (RFQs), purchase orders, and material tracking.</li><li>Coordinate with suppliers, subcontractors, and internal departments regarding project requirements.</li><li>Monitor and track project progress, ensuring timelines and deliverables are met.</li><li>Assist in site visit scheduling, logistics coordination, and project-related meetings.</li><li>Prepare minutes of meetings and follow up on action items.</li><li>Support financial and administrative requirements such as petty cash, expense reports, and invoices.</li><li>Ensure compliance with company policies, safety regulations, and project standards.</li></ul>Job Type: Full-time

Project Administrative Assistant (with Construction Experience Preferred)

Randall Construction

<div><div>Pay Rate: $24 - $30 
<div>About RANDALL 
</div>RANDALL is a leading self-performing subcontractor serving Florida and the Southeast. A family-owned company, RANDALL has deep roots in the community and is perfectly positioned as an innovator in the industry. With over 35 years in operation, RANDALL is an established, reliable, and trusted partner. RANDALL&rsquo;s services and products are delivered through our 100,000 sq. ft. fabrication facility, set on 25 acres in Central Florida.<div> 
Randall Electrical is currently seeking a top-tier Administrative Assistant / Project Coordinator to work in our Apopka, FL headquarters. We are excited about this important role and are determined to consider the best and brightest candidates who meet our requirements.</div><div></div><div> 
Position Summary</div> 
You will directly report to and assist our Management and Operations Team. The Administrative Assistant / Project Coordinator often serves as the first point of contact for clients, vendors, and employees, ensuring a professional and welcoming environment. This role is responsible for managing clerical/office operations, handling communications, and assisting with administrative tasks to support efficient operation of the Electrical department. 
<div></div> 
<div>Essential Functions</div><div> 
Pre-Construction</div><ul><li> 
 Open new Jobs in computer &amp; accounting systems</li><li> 
 Create job folders in Financial Drive</li><li> 
 Create job folders in One Drive (Construction Team)</li><li> 
 Copy Estimating information to One Drive.</li><li> 
 Requests NTO.</li><li> 
 Requests COI to insurance agent.</li><li> 
 Follow-up Executed Subcontract.</li><li> 
 Request Bond if required</li><li> 
 Request Notice of Commencement.</li><li> 
 Enrollment on OCIP or CCIP if required by Job</li><li> 
 Request Budget (Estimating Department/PM).</li><li> 
 Enter Budget in CE.</li><li> 
 Apply for Permits (PM)</li></ul><div> 
Construction / Billing</div><ul><li> 
 Set Up Billing Documents AIA Forms / SOV (PMs)</li><li> 
 Follow up Executed Change Orders (PMs)</li><li> 
 Enter Executed Change Orders in CE</li><li> 
 Collect Monthly Pay Apps (PMs)</li><li> 
 Enter approved billing in CE</li><li> 
 Update Division Billing Log (PMs)</li><li> 
 Create accounting reports required by GCs (Small Business utilization, statement of accounts, Affidavits, Pay Apps, Lien Waivers, Third Party Obligation, Follow-up Retention Billing)</li></ul><div> 
Construction / Job Costing Reports</div><ul><li> 
 Send Monthly Job Costing Reports to PMs</li><li> 
 Hold Monthly Job Costing Meetings (Each PM-Job)</li><li> 
 Follow-up Job Costing Changes &ndash; Wrong allocations</li><li> 
 Prepare monthly pending Matters Reports for PMs</li><li> 
 Reclass &ndash; Follow up Job Costing Changes &ndash; Wrong Allocations</li></ul><div> 
Subcontracts</div><ul><li> 
 Create subcontract agreements upon request</li><li> 
 Enter subcontracts in CE</li><li> 
 Requests subcontractor&rsquo;s documentation (COIs/W-9)</li><li> 
 Create Folders in Financial Drive (S Drive)</li><li> 
 Review Monthly Pay Apps</li><li> 
 Send Pay Apps for Approval (PMs/GMs)</li><li> 
 Send approved Pay Apps to Accounting Department</li><li> 
 Create Change Orders for Subcontracts</li><li> 
 Follow up executed Change Orders</li><li> 
 Enter Change Orders in CE</li></ul> 
<div></div> 
<div>Desired Qualification Requirements</div> 
<ul><li>Bilingual (English &amp; Spanish) a plus. 
</li>
<li>High School Diploma required. 
</li>
<li>Possess good computer skills (Microsoft Suite). 
</li>
<li>Communication skills (can speak to people in a professional environment). 
</li>
<li>Time conscious (can be on time and efficient). 
</li>
<li>Demonstrate dependability, flexibility, and teamwork. 
</li>
<li>Ability to pass drug screen and reference check. 
</li>
<li>Ability to follow verbal and written instructions. 
</li>
<li>Ability to adhere to, implement, and follow safety procedures at all times. 
</li>
<li>Ability to work well with others. 
</li>
<li>Have 1-2 years&rsquo; experience assisting management in a variety of construction environments</li> 
</ul><div>Physical Requirements</div> 
This is primarily an office position and, as such, you must be able to sit up to six or more hours in an eight-hour workday, lift light objects such as files and paperwork frequently during the day, and objects weighing up to 10 pounds occasionally during the day. You must also be able to bend, stretch, crouch, and lift as required by the job.</div></div><div></div>

Admininstrative Assistant / Project Coordinator (Electrical Contractor)

Turner Construction Company

<div>Conduct daily administrative tasks and provide administrative support to a construction site project-based team.
This position will be part time, on-site, at the Orlando Orange County Convention Center.
Essential Duties &amp; Key Responsibilities:
<ul><li>Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
</li><li>Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
</li><li>Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager.
</li><li>Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
</li><li>Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
</li><li>Create and maintain project organizational and seating charts.
</li><li>Coordinate travel reservations, business accommodations, itineraries, and agendas.
</li><li>Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
</li><li>Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
</li><li>Embrace company culture, values, and Diversity, Equity, &amp; Inclusion (DE&amp;I) activities.
</li><li>In collaboration with Project Manager, establish and maintain protocols for project site visitors.
</li><li>Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
</li><li>Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
</li><li>Conduct project specific orientation and transitions for project staff.
</li><li>Maintain organized project filing system and coordinate document retrieval schedules.
</li><li>Order supplies to support project office needs.
</li><li>Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
</li><li>Assist with special projects and coordinate events.</li><li>
Manage the Eyrus online platform.</li><li>
Confirm worker registration information.</li><li>
Verify completion of drug testing and background checks.</li><li>
Issue badges and take headshots.</li><li>
Upload documents and training certificates.</li><li>
Run and maintain Eyrus reports.</li><li>
Other activities, duties, and responsibilities assigned.</li></ul>
#LI-TG1

Qualifications:
<ul><li>High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
</li><li>College degree and/or relevant administrative skills certification, a plus
</li><li>High degree of detail, accuracy, and organizational skills
</li><li>Maintain confidential information
</li><li>Work with some direction and oversight, and as part of team
</li><li>Approachable, proactive, positive, and professional attitude
</li><li>Professional verbal communication and written business communication skills
</li><li>Able to conduct research and proofread
</li><li>Exhibit active listening skills and follow through on commitments
</li><li>Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
</li><li>Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
</li><li>Commissioned Notary Public, a plus</li></ul> 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally required to be mobile, and the employee performs work on-site at a construction site project-based office setting, office locations, and/or off-site venues. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in a construction site project-based office setting. The noise in the work environment is usually quiet to moderate in a construction site project-based office setting. While performing the duties of this job, the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the construction site work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.
Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.</div>

Administrative Assistant Project - Orlando

Era Projects

Job Description:<ul><li>Provide administrative and clerical support to departments or individuals</li><li>Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Handle documents ensuring they remain secure</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.</li><li>Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.</li></ul>Experience<ul><li>Knowledge of office and accounting procedures</li><li>Exceptional computer and Software usage skills &ndash; MS Office Suite</li><li>2-3 years administrative experience in a Construction Company (Preferred)/ Fresher&rsquo;s also welcomed</li><li>Excellent customer service</li><li>Strong ability to work independently and ability to research and problem solve</li><li>Demonstrated knowledge of phone and email procedures and etiquette</li><li>Ability to prioritize and meet deadlines.</li></ul>Job Types: Full-time, Permanent

Admin Coordinator -Construction Division

Admin Coordinator -Joinery Division

<div><div>Job Description:</div><div></div><ul><li> 
Provide administrative and clerical support to departments or individuals</li><li>Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Handle documents ensuring they remain secure</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.</li><li>Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.</li></ul><div></div><div> 
Requirements</div><ul><li>Knowledge of office and accounting procedures</li><li>Exceptional computer and Software usage skills &ndash; MS Office Suite</li><li>2-3 years administrative experience in a Construction /Joinery Company (Preferred)</li><li>Excellent customer service</li><li>Strong ability to work independently and ability to research and problem solve</li><li>Demonstrated knowledge of phone and email procedures and etiquette</li><li>Ability to prioritize and meet deadlines.</li></ul><ul><li>
Must be locally available in Bahrain</li><li>
Nationality Asians and Male candidates are preferred</li><li>
Age criteria must be 23- 30 years</li><li>
One day practice test is required</li><li>
Salary offered -200- 250 BHD/- per month</li></ul></div>

Admin UWW -UWA

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