construction administrative assistant

Sawgrass Construction Group 

Overview Join our growing construction team as a Construction Administrative Assistant, where your organizational skills and proactive attitude will keep our projects running smoothly! In this vital role, you&rsquo;ll serve as the backbone of our office operations, providing essential administrative support to ensure efficient project workflows. Your enthusiasm and attention to detail will help foster a productive environment, supporting project managers, contractors, and clients alike. This paid position offers a fantastic opportunity to grow your career within the construction industry while honing your administrative expertise.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems for project documents, contracts, and correspondence</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping</li><li>Assist with calendar management and scheduling for project meetings, site visits, and client appointments</li><li>Enter data accurately into spreadsheets and project management software; perform regular data entry tasks</li><li>Proofread and review documents for accuracy before distribution; ensure all correspondence is clear and professional</li><li>Provide excellent customer support by addressing inquiries courteously and efficiently both via phone or email</li></ul>Requirements<ul><li>Proven office management or administrative experience in a fast-paced environment, preferably within construction or related fields</li><li>Strong computer literacy with proficiency in BUILDERTREND</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems</li><li>Attention to detail in proofreading documents and maintaining accurate records</li><li>Personal assistant or office support experience demonstrating reliability and professionalism</li><li>Familiarity with clerical tasks such as filing, data entry, calendar management, and document proofreading</li></ul>Embark on a rewarding career journey where your administrative talents will make a real impact! We&rsquo;re dedicated to creating an inclusive environment that values your contributions while supporting your professional growth.Pay: $14.00 - $25.00 per hourPeople with a criminal record are encouraged to applyApplication Question(s):<ul><li>Are you a self-starter and self-sufficient?</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Work Location: In person

Construction Administrative Assistant

DE Builders

David Elliot Builders is a high-end custom home builder specializing in complex residential and commercial construction throughout Los Angeles. We are known for precision, accountability, and delivering projects that meet the highest standards of quality and execution.Position Overview We are looking for a highly organized and detail-oriented Administrative Assistant to support our Project Management team. This role is critical to keeping projects running efficiently by coordinating bids, managing communication, and supporting day-to-day project operations.This is not a passive admin role&mdash;we need someone proactive, sharp, and capable of keeping up in a fast-paced construction environment.Key Responsibilities<ul><li>Coordinate and solicit subcontractor bids across multiple trades</li><li>Track and organize proposals, scopes of work, and pricing</li><li>Manage and streamline communication between project managers, vendors, and subcontractors</li><li>Maintain accurate records, logs, and project documentation</li><li>Assist with budgeting support and bid leveling using Excel</li><li>Follow up with vendors to ensure timely responses and accountability</li><li>Support project managers with day-to-day administrative and coordination tasks</li></ul>Qualifications<ul><li>Strong communication skills (written and verbal) &ndash; clear, concise, and professional</li><li>High proficiency in Microsoft Excel (this is required, not optional)</li><li>Prior experience in project coordination, construction administration, or similar role</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li><li>Problem-solver with a proactive mindset</li></ul>Preferred<ul><li>Experience in construction or real estate development</li><li>Familiarity with reading scopes, plans, and bid packages</li><li>Experience working with subcontractors and vendors</li></ul>Compensation<ul><li>Competitive, based on experience</li><li>Opportunity for growth within a high-performing team</li></ul>How to Apply Please submit your resume along with a brief note outlining your relevant experience.Pay: $26.71 - $32.17 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What interested you in this position?</li></ul>Work Location: In person

Hemi Systems

Job Title: Administrative Assistant &ndash; Recruiting (Industrial Construction)Job Summary:HEMI Systems is seeking a detail-oriented Administrative Assistant with experience in industrial construction to support our recruiting and hiring efforts. This role plays a key part in sourcing, coordinating, and onboarding skilled trades and project staff while ensuring a smooth and professional candidate experience.Key Responsibilities:<ul><li>Support full-cycle recruiting efforts for industrial construction roles (craft labor, field supervision, project staff)</li><li>Post job openings on job boards, company website, and trade-specific platforms</li><li>Screen resumes and applications to identify qualified candidates</li><li>Coordinate interviews between candidates, hiring managers, and project teams</li><li>Maintain and update applicant tracking systems (ATS) and candidate databases (Procore)</li><li>Communicate with candidates regarding application status, interview scheduling, and onboarding steps</li><li>Assist with background checks, drug screenings, and pre-employment paperwork</li><li>Prepare offer letters and onboarding documentation</li><li>Track recruiting metrics such as time-to-fill and candidate pipeline status</li><li>Support job fairs, hiring events, and workforce outreach efforts</li><li>Maintain organized digital and physical personnel records</li><li>Provide general administrative support to HR and operations teams</li></ul>Qualifications:<ul><li>2+ years of administrative experience, preferably in industrial construction, manufacturing, or skilled trades</li><li>Familiarity with construction roles (e.g., welders, pipefitters, millwrights, project coordinators)</li><li>Experience supporting recruiting or HR functions is highly preferred</li><li>Strong organizational and multitasking skills in a fast-paced environment</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with applicant tracking systems (ATS) or HR software is a plus</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul>Preferred Skills:<ul><li>Experience coordinating high-volume hiring for shutdowns/turnarounds or large projects</li><li>Understanding of OSHA or construction safety requirements</li><li>Bilingual (English/Spanish) is a plus</li></ul>Work Environment:<ul><li>Office-based with frequent interaction with field teams and candidates</li><li>May require occasional travel to jobsites, hiring events, or job fairs</li></ul>Compensation &amp; Benefits:<ul><li>Competitive pay based on experience</li><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Opportunities for growth within HR or operations</li></ul>Pay: $25.62 - $30.86 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Industrial Construction - Administrative Assistant / Recruiter

Swank Enterprises Missoula

Swank Enterprises is hiring an administrative assistant / project manager assistant for our Missoula office branch.In this position, you will work closely with your designated project manager(s) to perform general construction admin operations, communication, document control &amp; filing of various project documentation. I.e., Construction documents (Plans and Specifications), RFI&rsquo;s, material submittals, insurance certs, Invoice coding &amp; tracking, filing contacts, producing change orders and communication within Swank Enterprises departments, such as, accounts payable, accounts receivable, labor etc.General administrative office duties include maintaining overall office wellness, such as, greet and support visitors, keeping office supplies stocked, mailing &amp; postage, office related errands, archive project documents, water office plants, recycle office paper, etc.Job Details:- Full Time &ndash; 40 hrs/week- Specific daily hours &ndash; 8AM &ndash; 5PM- Workdays M-F- 1 hour lunch breakJob Responsibilities &amp; Tasks- Answer phone calls- Personable with a bright disposition- General project management assistance- Upload documents to construction software programs- Collect and file various construction documents- Complete paperwork- Invoice Filing &amp; Cost Coding- Email- Typing- Printing &amp; scanning- Errands for general office supplies- Mailing &ndash; USPS, UPS, FedEx- Small checking account operations &ndash; Deposit and write checks- Recycle paper bin- Water office plantsSoftware and Programs necessary for job tasks:- Microsoft Programs: Word, Excel, Office, Project- Procore Construction management- Sage 300 Construction- OneDrive, DropboxPay, Benefits and compensation:- Salary Range - $3,600 - $4,100- Retirement &mdash; Swank 401K plan &amp; ESOP- Health Insurance- Paid time off- Paid holidaysJob Type: Part-timePay: $3,600.00 - $4,100.00 per monthBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Project Assistant/Administrative Assistant

Global Builders

&lt;Job Summary&gt; We are a local residential construction company looking for a reliable and organized Administrative Assistant to support our office operations. This is an entry-level position with full training provided &mdash; no prior construction or accounting experience required.This role is ideal for someone who is detail-oriented, comfortable with computers, and looking to learn bookkeeping and office management in the construction industry&lt;Responsibilities&gt;<ul><li>Enter and organize data in QuickBooks</li><li>Upload and organize invoices, receipts, and project documents in JobTread</li><li>Communicate with subcontractors regarding invoices and payments</li><li>General administrative support as needed</li></ul>&lt;Requirements&gt;<ul><li>Strong attention to detail and organization</li><li>Comfortable using computers and learning new systems</li><li>Basic Google Drive skills</li><li>Good communication skills (email + phone)</li><li>High school diploma or equivalent required</li></ul>Pay: $18.00 - $20.00 per hourWork Location: In person

Construction Accounting/Admin Assistant

Kiewit

<div>
 
 Requisition ID:
 
 180252
 
 
 
 Job Level:
 
 Mid Level
 
 
 
 Home District/Group:
 
 Northern California District
 
 
 
 Department:
 
 Administration
 
 
 
 Market:
 
 Transportation
 
 
 
 Employment Type:
 
 Full Time
 
 
 Position Overview
 
 
 At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals &mdash; they&rsquo;re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won&rsquo;t find just anywhere. We&rsquo;re always pushing new limits. You can too. This role provides administrative and project support to active construction jobs and internal teams. The Administrative Assistant will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.
 
 
 District Overview
 
 
 Kiewit&rsquo;s Northern California District is one of Kiewit&rsquo;s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.
 
 
 Location
 
 
 This position will be based in our district office in Fairfield, CA.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support for assigned construction projects and internal teams.
 </li>
 <li>
 Support document workflows (submittals, revisions, tracking, uploads, naming conventions)as needed while ensuring accuracy and timeliness.
 </li>
 <li>
 Collaborating with and supporting team members, working on key projects and initiatives
 </li>
 <li>
 Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
 </li>
 <li>
 Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
 </li>
 <li>
 Managing key expense reports, invoicing and purchasing card transactions
 </li>
 <li>
 Tracking budgets and preparing related reports for team and company use
 </li>
 <li>
 Managing and scheduling inter-group and cross-company meetings involving department staff
 </li>
 <li>
 Support additional administrative tasks as needed
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Prior administrative support experience required
 </li>
 <li>
 A bachelor's or associate&rsquo;s degree related to the role strongly preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
 </li>
 <li>
 Previous track record of successfully meeting deadlines and project expectations
 </li>
 <li>
 Ability to work with people at all levels of the organization, including senior leadership, as needed
 </li>
 <li>
 Ability to maintain strict confidence of important, sensitive information and materials
 </li>
 <li>
 General familiarity with document workflows or document control processes, preferably in a construction or project-based environment
 </li>
 <li>
 Enthusiastic team player with an interest in helping the team stay connected and working effectively together
 
 
 
 </li>
 </ul>
 
 Other Requirements:
 
 
 
 <ul>
 <li>
 Regular, reliable attendance
 </li>
 <li>
 Work productively and meet deadlines timely
 </li>
 <li>
 Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
 </li>
 <li>
 Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
 </li>
 <li>
 Work during normal operating hours to organize and complete work within given deadlines.
 
 
 
 </li>
 </ul>
 Base Compensation: $55,000 - $65,000
 
 
 (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
 
 
 
 We offer our fulltime staff employees a comprehensive benefits package that&rsquo;s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
 
 
 
 
 We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 
</div>

Administrative Assistant - Civil Construction

Search 10000+ Construction administrative assistant jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 construction administrative assistant jobs Near Me

Construction Administrative Assistant

Construction Administrative Assistant

Industrial Construction - Administrative Assistant / Recruiter

Project Assistant/Administrative Assistant

Construction Accounting/Admin Assistant

Administrative Assistant - Civil Construction

Administrative Assistant - Civil Construction