construction administrative assistant

Nakilat

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</div></li></ul></div></div></div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Technical Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div><div><div><div>Job Requisition No.: 22197
</div></div></div></div><div><div><div><div>Category: Shipyard
</div></div></div></div><div></div><div><div><div><div><p><b>Reports To:</b> Operations Engineering Manager</p>
<p><b>
Company</b> : Qatar Fabrication Company</p>
<p><b>
Location</b> : Ras Laffan / Qatar</p><br>
<p></p>
<p><b>
Tasks and Responsibilities
</b></p><ul><li>Prepare work scope databases in Excel by referring to Engineering drawings.</li>
<li>Coordinate with other fabrication applications or software Admins to provide them inputs based on work scope databases.</li>
<li>Update construction progress by coordinating with Yard Supervisors or Foreman.</li>
<li>Prepare and circulate daily / weekly construction progress reports to team.</li>
<li>Present data using Excel commands like pivot table.</li>
<li>Prepare presentations in PowerPoint.</li>
<li>Print and Track inspection test records for approvals and signatures.</li>
<li>Maintain list of ordered material, Follow up on delivery status, Update material requestor on status and holdups.</li>
<li>Track misc. consumable material issuance and consumption.</li>
<li>Act as focal point for subcontractors to ensure mandatory HSE trainings and completed.</li>
<li>Act as focal point for subcontractors to submit task risk assessments. Coordinate between reviewers, approvers &amp; subcontractors and ensure task risk assessments are updated and signed off.</li>
<li>Assist Production Engineers in preparing drawing red-line markups. Compile and submit red line markups to Document Control following Document Control procedure.</li>
<li>Assist Production Engineers in issuing procedures, method statements, test packs, change orders, minutes of meetings.</li></ul><br>
<p></p>
<p><b>
Qualifications, Experience and Skills</b></p><br>
<p></p>
<p><b>
Qualifications:</b></p>
<ul>
<li>3-4 years Diploma in Engineering Discipline or</li>
<li>Certification in Technical Discipline with ability to read and understand Engineering drawings.</li></ul><br>
<p></p>
<p><b>
Experience:</b></p>
<ul>
<li><p>Requires 2-3 years of experience with construction company and familiar with documents, drawings, construction data.</p>
</li>
</ul></div></div></div></div><div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Technical Administrative Assistant (QFAB)
</b></h1></div></div></div></div><div></div><div><div><div><div>Department:
</div></div></div></div><div><div><div><div>City:<br>
</div></div></div></div><div></div><p><br>
<b>Job Segment: </b>Testing, Document Control, Secretary, QA, Quality Assurance, Technology, Administrative, Quality
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Technical Administrative Assistant (QFAB)

Era Projects

<p><b>Job Description:</b></p><ul><li>Provide administrative and clerical support to departments or individuals</li><li>Maintain Managing Director/ Engineers agenda and assist in planning appointments, board meetings etc.</li><li>Attend meetings and keep minutes</li><li>Receive and screen phone calls and redirect them when appropriate</li><li>Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)</li><li>Handle documents ensuring they remain secure</li><li>Prepare invoices or financial statements and provide assistance in bookkeeping</li><li>Maintain electronic and paper records ensuring information is organized and easily accessible</li><li>Monitor an effective construction quality control program and ensure compliance to all construction regulations and prepare required documents and establish quality of all construction work for all contracts.</li><li>Monitor all contractor drawings at various intervals and maintain records of all installation and evaluate all applications for payment got contractors and recommend changes if required and supervise efficient working of all employees and ensure compliance to all instructions.</li></ul><p><b>Experience/skill :</b></p><ul><li>Knowledge of office and accounting procedures</li><li>Exceptional computer and Software usage skills &ndash; MS Office Suite</li><li>1-2 years administrative experience in a Construction Company (Preferred)/ Fresher&rsquo;s also welcomed</li><li>Excellent customer service</li><li>Strong ability to work independently and ability to research and problem solve</li><li>Demonstrated knowledge of phone and email procedures and etiquette</li><li>Ability to prioritize and meet deadlines.</li></ul><p>Job Types: Full-time, Permanent</p>

Administrative Assistant -Construction

Admin -Construction

<p>A leading Real Estate Developer &amp; Property Management Company in Bahrain seeks to employ <b>Admin</b> for Construction division</p><p><b>Administrative Duties:</b></p><ul><li>Process and disburse construction draws for residential and commercial projects. Ensure that all analysis and documentation are in compliance with established policy and procedures. Monitor for timely completion and balanced budget.</li><li>Coordinate and collaborate lending officers, customers, appraiser/inspectors, contractors, title company personnel, in order to process construction loans in an effective manner</li><li>Administer hazard insurance claims; review contract, administer draws through the cost estimate until work is complete. .</li><li>Engage and evaluate new project budget reviews; collaborate with lending officers to clear concerns and conditions.</li><li>Manage Approved Contractor data; maintain strong relationships with contractors.</li><li>Track IRS reportable contractors and vendors to ensure accurate 1099 reporting.</li><li>Audits files for all required documentation.</li><li>Identify and propose process efficiencies</li><li>Perform related duties and responsibilities as required.</li></ul><p>&middot; Sending out enquires to sub-contractors, suppliers and utility companies</p><p>&middot; Ensuring paperwork is actioned and filed electronically</p><p>&middot; Taking notes at construction meetings, distribution of action points and following up liaison with clients</p><p>&middot; Production of handover manuals for clients</p><p>&middot; Logging and resolving snagging issues on newly built properties</p><p><b>Experience/skill set should include:</b></p><p>&middot; Knowledge of office and accounting procedures</p><p>&middot; Exceptional computer and Software usage skills &ndash; MS Office Suite</p><p>&middot; 2-3 years administrative experience in a Construction Company (Preferred)</p><p>&middot; Excellent customer service</p><p>&middot; Strong ability to work independently; Ability to research and problem solve</p><p>&middot; Demonstrated knowledge of phone and email procedures and etiquette</p><p>&middot; Ability to prioritize and meet deadlines.</p><p>Job Types: Full-time, Permanent</p>

Construction Office Support (Admin)

Site Administrator

Invenergy

<div><div>Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy.</div><div></div><div>
This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.</div><div></div><div><div><div><div><div><div><div><div>
Job Description</div></div></div></div></div></div></div></div><div></div><div>
Position Overview</div><div>
The Administrative Assistant will provide administrative support to the Project Management team in Chicago. The ideal individual will have the ability to exercise good judgment with strong written/verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.</div><div></div><div>
Responsibilities:</div><ul><li><div>
Support event scheduling which includes but is not limited to coordinating group-wide events, coordinating vendor lunch &amp; learns, and organizing conference rooms for external guests.</div></li><li><div>
Actively manage the creation of Purchase Requisitions (swag, paying fines, group wide trainings, etc.) for group wide purchases.</div></li><li><div>
Assist the Senior and Principal Project Managers with project related administrative functions such as creating purchase requisitions, drafting contracts, and communicating with vendors to maintain project deadlines.</div></li><li><div>
Utilize technology to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (Teams, SharePoint, Oracle, ProjectTeam, <i>DocuSign, </i>Document Controls Systems etc.).</div></li></ul><div></div><div>
Minimum Qualifications:</div><ul><li><div>
2+ years of related experience working in an administrative support role.</div></li><li><div>
Ability to work onsite in Chicago (1 S. Wacker office) 5 days per week.</div></li><li><div>
Eligible to work in the United States without the need for employer visa sponsorship now or in the future.</div></li><li><div>
Advanced proficiency in Microsoft Office (Outlook, Teams, Word, Excel, and PowerPoint)</div></li><li><div>
Excellent communication and time management skills, with the ability to interact with people of all levels in a confident, professional manner.</div></li><li><div>
Eligible to work in the United States without the need for employer visa sponsorship now or in the future.</div></li></ul><div></div><div>
Preferred Qualifications:</div><ul><li><div>
Bachelor's degree</div></li><li><div>
Experience with Oracle and Gearcor</div></li><li><div>
Event management experience</div></li><li><div>
Team-oriented experience and approach; ability to de-escalate.</div></li><li><div>
Self-directed, reliable, and independent when necessary to complete projects with limited supervision.</div></li><li><div>
Ability to function well in a fast-paced environment; proven ability to meet deadlines.</div></li></ul><div></div><div><div><div><div><div><div><div><div>
Base Pay</div></div></div></div></div></div></div></div><div></div><div>
$18.51 - $34.58 USD Hourly<br>
Bonus: 15%</div><div></div><div>
The base pay range reflects the minimum and maximum target salary for the position. Invenergy considers a number of factors when determining base pay offers such as the scope and responsibilities of the position and the candidate's experience, education and skills.<br>
<br>
In addition to base pay, the total annual compensation package may also include eligibility to participate in our bonus program(s) which are designed to reward individual and company performance. Your recruiter can share more about bonus eligibility for this position during the hiring process.<br>
<br>
Invenergy offers a variety of other benefits including medical, dental and vision insurance, 401k, paid time off, etc.</div><div></div><div>
Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.</div></div>

Administrative Assistant, Construction Project Management

The Contractor Consultants

<div>
 <strong>
  Join Our Team as a Construction Office Admin/Dispatcher - Help Keep Our Operations Running Smoothly!
  <br/>
  <br/>
 </strong>
 <strong>
  Job Title:
 </strong>
 Construction Office Admin/Dispatcher
 <br/>
 <br/>
 <strong>
  Company Name:
 </strong>
 Mission Mechanical Inc
 <br/>
 <br/>
 <strong>
  Salary:
 </strong>
 $36,500+ per year (DOE)
 <br/>
 <br/>
 <strong>
  Industry:
 </strong>
 Plumbing/Heating/Air Conditioning (Mechanical) - Residential, Commercial
 <br/>
 <br/>
 <strong>
  Location:
 </strong>
 Alexandria, MN
 <br/>
 <br/>
 <strong>
  Job Overview
  <br/>
  <br/>
 </strong>
 Mission Mechanical Inc. is seeking a detail-oriented and motivated Construction Office Admin/Dispatcher to join our growing team! In this key role, you will be the communication hub between our customers, service technicians, and office team-helping ensure that projects are scheduled, dispatched, and executed smoothly.
 <br/>
 <br/>
 Our company was built by tradespeople who value integrity, hard work, and teamwork. We offer a supportive, family-based culture where employees are respected and given opportunities to thrive. If you're a team player with strong organizational skills and a positive attitude, we encourage you to apply!
 <br/>
 <br/>
 <strong>
  Who We Are
  <br/>
  <br/>
 </strong>
 Mission Mechanical was founded to put skilled tradespeople and dedicated team members first. We understand the value of great service and hard work, and we strive to create an environment where every employee is appreciated and supported.
 <br/>
 <br/>
 We provide HVAC, plumbing, and mechanical services to residential and commercial clients across the region. Our commitment to precision, professionalism, and customer satisfaction drives everything we do.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Answer incoming phone calls and route them appropriately
  </li>
  <li>
   Create and manage service tickets in company software
  </li>
  <li>
   Dispatch technicians and coordinate customer service scheduling
  </li>
  <li>
   Rotate on-call after-hours phone dispatch (weekly rotation)
  </li>
  <li>
   Assist with typing proposals and delivering bids
  </li>
  <li>
   Support walk-in customers at the Alexandria office
  </li>
  <li>
   Perform post office runs as needed
  </li>
  <li>
   Create purchase orders for Alexandria team members
  </li>
  <li>
   Assist with safety meeting logistics (invites, reminders, catering)
  </li>
  <li>
   Track, label, and organize deliveries to the Alexandria office
  </li>
  <li>
   Scan and save Accounts Payable documents and completed job files to company drive
  </li>
  <li>
   Assist with public events (fairs, home shows, parades, etc.)
  </li>
  <li>
   Process customer credit card payments
  </li>
  <li>
   General office duties:
  </li>
  <ul>
   <li>
    Printing, filing, organizing, creating labels, etc.
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent
  </li>
  <li>
   Experience in dispatching or administrative support preferred, but not required
  </li>
  <li>
   Excellent communication and organizational skills
  </li>
  <li>
   Professional demeanor and mindset
  </li>
  <li>
   Energetic, positive, and motivated personality
  </li>
  <li>
   Flexible and able to handle multiple tasks effectively
  </li>
  <li>
   Strong attention to detail and ability to stay organized in a fast-paced environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bi-weekly pay
  </li>
  <li>
   Medical Insurance (available first of the month following 30 days of employment)
  </li>
  <li>
   Health Savings Account (HSA)
  </li>
  <li>
   Dental &amp; Vision Insurance
  </li>
  <li>
   401(k) Retirement Plan (available first of the month following 90 days of employment)
  </li>
  <li>
   Short-term and Long-term Disability Insurance
  </li>
  <li>
   Phone reimbursement
  </li>
  <li>
   Company-provided clothing
  </li>
  <li>
   Paid Holidays (after 90 days of employment):
  </li>
  <ul>
   <li>
    New Year's Day
   </li>
   <li>
    Memorial Day
   </li>
   <li>
    Fourth of July
   </li>
   <li>
    Labor Day
   </li>
   <li>
    Thanksgiving Day
   </li>
   <li>
    Christmas Day
   </li>
  </ul>
  <li>
   Paid Personal Time Off (after 90 days of employment)
   <br/>
  </li>
 </ul>
 <strong>
  Schedule
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Full-time | Monday - Friday
  </li>
  <li>
   Standard business hours with on-call rotation for after-hours dispatch
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Location:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Mission Mechanical Inc - Alexandria, MN Office
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  <em>
   Why Join Mission Mechanical?
   <br/>
   <br/>
  </em>
 </strong>
 <ul>
  <li>
   We are built by tradespeople, for tradespeople and team members-we value your work
  </li>
  <li>
   Family-based culture where employees are appreciated and supported
  </li>
  <li>
   Opportunities for career growth and advancement
  </li>
  <li>
   Competitive compensation and excellent benefits package
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  <strong>
   If you're ready to join a great team and make a difference, apply today and become part of the Mission Mechanical family! Stop by our Alexandria branch or submit your resume via email.
   <br/>
   <br/>
  </strong>
 </em>
 <em>
  As an equal opportunity employer, we prioritize diversity in our workforce, recognizing that innovation thrives on varied perspectives. We embrace individuals from diverse backgrounds, including ethnicity, religion, and education, without regard to race, age, gender, or sexual identity.
 </em>
</div>


Construction Office Admin/Dispatcher

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