construction administrative assistant

Worley

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 At Worley, we&rsquo;re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and can thrive is essential to our mission of delivering sustainable change. We know that diverse and inclusive cultures are safer and more innovative. We encourage applications from candidates from all backgrounds and diversity characteristics and warmly encourage disabled or neurodivergent candidates to apply.
 
 
 
 Key Responsibilities
 
 
 
 
 Administrative Support
 
 
 
 <ul>
 <li>
 Provide general administrative support to project and construction management teams.
 </li>
 <li>
 Maintain project documentation, correspondence, and records in line with company standards.
 </li>
 <li>
 Prepare and format reports, meeting minutes, and project updates.
 </li>
 <li>
 Assist with the preparation and tracking of purchase requisitions, invoices, and expense reports.
 </li>
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 Update and maintain project databases, registers, and logs.
 </li>
 <li>
 Support the submission and distribution of technical documents and correspondence between the site and head office.
 </li>
 <li>
 Assist in scheduling meetings, coordinating site visits, and maintaining project calendars.
 </li>
 <li>
 Support monitoring of project progress and assist in compiling weekly and monthly progress reports.
 </li>
 <li>
 Liaise with contractors, vendors, and other stakeholders to ensure timely flow of information.
 </li>
 <li>
 Maintain office supplies and ensure administrative resources are available at site offices.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Diploma or degree in Business Administration, Project Management, or related field.
 </li>
 <li>
 Administrative experience, preferably within the construction or mining industry.
 </li>
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 Familiarity with project documentation, procurement, and site operations processes.
 </li>
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 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Strong organizational, communication, and multitasking skills.
 </li>
 <li>
 Ability to work in a remote, fast-paced site environment.
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
 
 
 
 Company
 
 
 
 Worley
 
 
 
 Primary Location
 
 
 
 SAU-NP-Turaif
 
 
 
 Job
 
 
 
 Administrative Support
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Employment Type
 
 
 
 Employee
 
 
 
 Management Level
 
 
 
 Individual Contributor
 
 
 
 Job Posting
 
 
 
 Oct 16, 2025
 
 
 
 Unposting Date
 
 
 
 Nov 15, 2025
 
 
 
 Reporting Manager Title
 
 
 
 Manager, Contracts
</div>

Junior Administrator

ACCOUNT &amp; ADMINISTRATIVE ASSISTANTadministrative assistants work in offices and perform a wide range of administrative support duties. They maybe employed in various fields, such asl, mechanical, biomedical or others . like general administrative workers, administrative assistants may have a technical component to their duties as well, so a basic understanding of accounting or tally software is usually helpful.DutiesLike most administrative assistants, administrative assistants often oversee all administrative activities in support of engineers or accouting departments as they work on construction and other projects. They may schedule meetings and organize engineers&rsquo; calendars. They answer phones and direct calls to the proper party or take a message. They may respond to routine inquires and correspondence and send email, faxes and mail. They also create reports, spreadsheets and presentations. However, administrative assistants may also be responsible for overseeing the organization&rsquo;s technical library and conducting research for articles and papers. Engineering administrative assistants may also assist with the public bidding process for construction projects by gathering necessary bidding documents; arranging money transfers and refunds and recording bids once bidding has opened. They may help compile procedure manuals, which could include editing technical drawings and other diagrams.Working Conditionsadministrative assistants work in offices. Like any job that requires a great deal of deskwork and time working on computers, they may experience back and neck pain, eyestrain and hand and wrist issues such as carpal tunnel syndrome. In some cases, administrative assistants may be required to travel to construction sites and hard-hat areas. Most engineering administrative assistants work standard 48-hour weeks but part-time schedules may also be available.EducationSome administrative assistant positions require only a high school diploma or certificate from a vocational school. However, many employers prefer candidates who have an associate or even a bachelor's degree. administrative assistants may also receive on-the-job training in advanced office and computer skills. Employers may provide the training directly or arrange for software vendors to teach courses in new products. In addition to basic office software, some engineering administrative assistants may require knowledge of computer-aided accountng software and other drafting programs.Job Types: Full-time, Part-time, Contract, CommissionPay: BD250.000 - BD350.000 per month

ACCOUNT ADMINISTRATIVE ASSISTANT

Access Architects

Position: Executive Assistant to Founder (Legal).Location: Dadar west.Role Overview:We are seeking an experienced Executive Assistant with a legal background to provide high-level administrative and legal support to the Director. The ideal candidate will have at least 5+ years of experience, preferably in the architectural or construction industry, and be able to manage administrative tasks while handling legal documentation and compliance.Key Roles &amp; Responsibilities:Administrative &amp; Coordination:<ul><li>Calendar &amp; Schedule Management: Oversee the Director&rsquo;s calendar by scheduling meetings, appointments, and coordinating travel arrangements.</li><li>Correspondence Management: Manage all incoming and outgoing communications, including emails, phone calls, and letters.</li><li>Document Preparation &amp; Organization: Prepare, review, and organize reports, presentations, and other documents for meetings and projects.</li><li>Project Support: Assist in tracking project timelines, deadlines, and deliverables, ensuring effective coordination between teams.</li><li>Meeting Coordination: Organize internal and external meetings, prepare agendas, and take minutes.</li><li>Client &amp; Vendor Liaison: Act as the primary point of contact for clients, vendors, and contractors, ensuring timely communication and follow-ups.</li><li>Event Coordination: Support the planning and organization of company events, client visits, and other special gatherings.</li><li>Office Management: Oversee daily office operations, including supply orders, maintaining office organization, and providing administrative support.</li><li>Confidentiality &amp; Discretion: Handle sensitive information with the highest level of discretion and professionalism.</li></ul>Legal &amp; Compliance Support:<ul><li>Draft, review, and organize legal documents, NDAs, and contracts.</li><li>Liaise with legal counsel, vendors, and clients to ensure contractual compliance.</li><li>Maintain records of statutory and regulatory filings.</li><li>Provide basic legal research and updates on relevant laws affecting the firm.</li></ul>Desired Candidate Profile:<ul><li>Minimum 5+ years of combined experience in executive assistance/office administration with a legal background.</li><li>Experience in the architectural/construction industry preferred.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Ability to work independently and maintain confidentiality.</li><li>Proficient in MS Office, Google Workspace, and basic contract/document management tools.</li></ul>Job Type: Full-timePay: ₹25,000.00 - ₹50,000.00 per monthApplication Question(s):<ul><li>Are you located at Mumbai ?</li><li>Total Experience ?</li><li>Relevant Experience as per our requirements ?</li><li>Current Monthly Take Home Salary?</li><li>Expected Monthly Take Home Salary?</li><li>Period Required to join ?</li></ul>Experience:<ul><li>Legal support to Director: 1 year (Required)</li><li>Assist to Director: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Assistant to Founder (Legal)

U.S. Bank

<div>At U.S. Bank, we&rsquo;re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at&mdash;all from Day One.<h2 class="jobSectionHeader">
Job Description</h2><div>
Responsible for reviewing and/or negotiating Commercial Real Estate (CRE) construction loan documents, protecting the bank&rsquo;s interest, and analyzing and administering the construction draw disbursements from the time the loan is approved until project completion is attained. Construction loan product types to include developer/investor commercial construction projects such as retail, office, mixed use, industrial; and residential construction including apartments, condos, homebuilder, and affordable housing. Works in partnership with Relationship Managers and CRE Loan Administrators as primary liaison with customers, attorneys, construction consultants and title company representatives, during all phases of construction loan financing. Must meet the requirements to be commissioned as a Notary Public. 
</div><div>Basic Qualifications
 
<ul><li>High school diploma or equivalent
</li><li>Typically two to three years of experience in commercial real estate loan administration, OR at least five years of transferable experience in commercial loan administration
</li></ul></div><div>Preferred Skills/Experience
 
<ul><li>Basic knowledge of commercial real estate lending including letters of credit, tax credit transactions, borrowing base lending, multi-phased construction, and transactions secured by multiple collateral properties
</li><li>Some technical expertise in closing and loan management functions
</li><li>Basic knowledge of commercial real estate finance, law, documentation, accounting and data systems
</li><li>Ability to meet the requirements to be commissioned as a Notary Public
</li><li>Bachelor's degree preferred</li></ul></div>
If there&rsquo;s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.
Benefits:
Our approach to benefits and total rewards considers our team members&rsquo; whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):<ul><li>
Healthcare (medical, dental, vision)</li><li>
Basic term and optional term life insurance</li><li>
Short-term and long-term disability</li><li>
Pregnancy disability and parental leave</li><li>
401(k) and employer-funded retirement plan</li><li>
Paid vacation (from two to five weeks depending on salary grade and tenure)</li><li>
Up to 11 paid holiday opportunities</li><li>
Adoption assistance</li><li>
Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law</li></ul>
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
E-Verify
U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services.
The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $64,855.00 - $76,300.00
U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.
Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.
Posting may be closed earlier due to high volume of applicants.</div>

CRE Construction Loan Admin 1

ST STYLE

Job descriptionPersonal Assistant to Managing DirectorWe are seeking a proactive and organized Personal Assistant to support the Managing Director in the daily operations of our building material supply business. The ideal candidate will be responsible for managing schedules, handling correspondence, and providing administrative support to ensure smooth business operations. The role also involves liaising with suppliers, managing orders, and helping with customer communications related to the supply of building materials.Key Responsibilities- Manage the Managing Director&rsquo;s calendar, appointments, and meetings.- Handle incoming calls, emails, and other correspondence on behalf of the Managing Director.- Prepare reports, presentations, and other business-related documents.- Organize travel arrangements, including transportation and accommodations.- Assist in managing and tracking orders from suppliers and ensuring timely deliveries.- Coordinate with warehouse and logistics teams to monitor stock levels and replenishment schedules.- Liaise with clients, suppliers, and contractors to resolve any order-related issues.- Conduct market research and assist in supplier negotiations.- Maintain an organized filing system for both physical and digital documents.- Track and follow up on tasks and projects assigned to team members by the Managing Director.- Handle ad hoc assignments such as event planning, personal errands, and team support.Skills and Qualifications- Proven experience as a Personal Assistant or Executive Assistant (experience in the building material supply industry is a plus).- Excellent organizational and time management skills.- Strong verbal and written communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other administrative tools.- Ability to manage multiple tasks and priorities in a fast-paced environment.- Knowledge of building materials, construction terms, or supply chain management is an advantage.- Attention to detail, problem-solving skills, and discretion when handling confidential information.Education- A bachelor&rsquo;s degree in business administration, management, or a related field is preferred.Job Types: Full-time, Permanent, Contract

Personal Assistant to Managing Director

Axria

We're looking for a detail-oriented Legal Administrative Assistant to join our team at Sigma Inc., focusing on contract drafting, compliance, and documentation in the construction and U.S. real estate sectors.Key Responsibilities: - Draft, edit, and proofread legal documents, agreements, and correspondence. - Organize legal files in digital and hard copy formats. - Manage documentation for property development and construction transactions. - Coordinate with legal counsel, contractors, project managers, and stakeholders. - Monitor deadlines and legal timelines, ensuring follow-up on pending items. - Conduct legal research and gather documentation for issue resolution. - Prepare presentations and reports using Microsoft Office. - Coordinate contract workflows and maintain management systems. - Perform additional duties as assigned by the legal team.Qualifications &amp; Skills: - Bachelor's degree in Law, Legal Studies, or Business Administration. - Previous experience in legal or administrative roles. - Proficiency in Microsoft Office Suite and legal research tools. - Strong organizational, writing, and communication skills. - Attention to detail with the ability to manage multiple tasks. - Maintain confidentiality and handle sensitive information discreetly. - Availability for US shifts in the EST time zone.Job Type: Full-timePay: ₹20,000.00 - ₹35,000.00 per monthBenefits:<ul><li>Work from home</li></ul>Work Location: Remote

Legal Administrative Assistant

Alida Global

We are looking for a detail-oriented Technical Office Assistant to support the technical and administrative tasks related to project documentation, drawings, material submittals, and coordination with site and office teams.Key Responsibilities:- Assist Technical Office Engineer in preparing drawings, submittals, and technical documents- Organize and update project files (drawings, BOQs, specs, correspondence)- Coordinate with site team and procurement for material requests and delivery follow-up- Prepare daily reports, minutes of meetings, and documentation logs- Maintain drawing registers and track revisions- Assist in preparing as-built documentation and handover packages- Support compliance with project specifications and company standardsRequirements:- Diploma or Bachelor&rsquo;s Degree in Civil Engineering, Architecture, or relevant field2&ndash;4 years of experience in a technical/engineering office (preferably in construction or fit-out)- Proficient in MS Office, AutoCAD, and document control software- Good understanding of project documentation and technical terms- Strong organization and communication skills- Attention to detail and ability to handle multiple tasksSalary &amp; Benefits:- Competitive salary- Annual leave + ticket- Medical insurance /Health Card- Growth opportunities in technical/project departmentsSend your CV to hr@alida.global with subject: Technical Office Assistant &ndash; Project WorksJob Type: Full-time

Admin Assistant ( Technical - civil)

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