construction administrator

REON, Inc.

<div>Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:
<ul>
<li>401(k)</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Professional development assistance</li>
<li>Vision insurance</li>
<li>Floating remote work day</li>
</ul>
Schedule:
<ul>
<li>8 hour shift</li>
<li>Monday to Friday, 6 - 2:30</li>
<li>Float Remote day</li>
</ul>
Experience:
<ul>
<li>Prime Contracting: 5 years (Required)</li>
<li>Federal Contract: 5 years (Required)</li>
</ul>
Work Location: In person, Laurel, MD

Who We Are

REON is a Self-Performing Electrical and Mechanical Prime Construction Company. We use skilled in-house Union Trades to directly complete federal installations and renovations throughout the DC Metro area. REON&rsquo;s philosophy strongly supports leadership in our tradesmen. Tradespeople on-site are given responsibility, authority, and control over their work processes, without micro-management or layers of middle management disrupting efficiency or disrespecting proven field experience. REON has become a powerful partner for federal agencies looking to improve their HVAC infrastructure, increase electric vehicle infrastructure, or simply upgrade critical systems in a safe and reliable manner.

What We Offer

REON offers the potential to experience exponential growth as the DC area and Federal Government race to meet growing electrical infrastructure demands. Our model of putting Trades First means easier communication with Agencies and Facilities, and more resources going to the people who do the work on-site. We currently hold millions in backlog and IDIQs and are seeking team members to support our growth. Come grow with us!
<ul>
<li>Salary (70,000 &ndash; 90,000)</li>
<li>Potential for advancement in both pay and title</li>
<li>Medical and Dental Benefits</li>
<li>Paid holidays, accrued personal time off (PTO), accrued sick leave.</li>
<li>Teleworking options available</li>
<li>Employer-sponsored training and professional development</li>
<li>The hours for this position will primarily be Monday &ndash; Friday 6:00 &ndash; 2:30, but we offer great flexibility for personal matters&mdash;though we demand flexibility during crunch times, as well.</li>
</ul>
Who We Want

The Construction Project Administrator is a critical role at REON. This position will support multiple REON key personnel, including Project Managers (PM), Quality Control Manager (QCM), Site Safety &amp; Health Officer (SSHO), and Contract Manager in the execution of administrative duties of projects. Contract work will include response to high-profile or critical building elements or systems. The Construction Project Administrator III will also be working in close collaboration with our office team and comptroller to track reports, invoices, orders, and documents. Communication and input into the processes and effective practices of REON Inc is expected of all critical employees. Development opportunities will be supported for advancement within REON. Government contract experience is required. 

Duties/Responsibilities:
<ul><li>Set up and track the project requirements, working in collaboration with the Project Manager and other team members for information and communication.</li>
<li>Manage contracts $150,000 - $8,000,000 in size</li>
<li>Organizing and developing required documentation from proposals, through contract award, pre-construction submittals, coordination of subcontractors, scheduling, monitoring work progress, invoicing, and contract closeout.</li>
<li>Assist in the development and revisions of various reports to track work performed, labor details, and other required information for tracking expenses, resources, and work status. Provide digital and hard copies.</li>
<li>Assist in preparation of agenda, monthly meeting minutes, supporting documentation/reports, and distribution to stakeholders
</li><li>Ensure project file integrity (confirm that all project docs have been collected i.e., bonds, insurance, subcontract signed and fully executed as applicable)</li>
<li>Manage and update subcontractor documents for coordination and provide policy guidance and clear communications for professional protocol to subcontractors, vendors, and other company visitors.</li>
<li>Collect subcontractor personnel data for badging, credentials, training, and contact info</li>
<li>Scheduled outage documents &amp; advance notice for security, safety, and other plans</li>
<li>Assist with coordination of material and equipment deliveries to the facility, confirm arrival dates and setup details.</li>
<li>Review and validate outside vendor invoices</li>
<li>Monitor all project financials, tracking planned cost vs. actual. Job progress vs. amount billed</li>
<li>Communicate status and issues to be resolved to the Project Manager or other team members, as needed to adhere to the construction schedule</li>
<li>Work directly with account payable, subcontractors, accounts receivable, and state agencies as needed for tax issues, government reporting, and/or wage issues, etc.</li>
<li>Provide status of work, progress, accomplishments, and suggested improvements in processes to the internal team.</li></ul> 


Skills, Qualifications, Experience:
<ul>
<li>5 years Federal construction contract experience REQUIRED.</li>
<li>Associate&rsquo;s Degree with an emphasis in MEP technical project management, general contracting, electrical contracting project management or mechanical/industrial engineering required. A Four-year bachelor&rsquo;s degree preferred</li>
<li>Ability to obtain a clearance for badging and access on federal facilities</li>
<li>Ability to manage multiple priorities, effective team player, self-motivated, quick learner</li>
<li>Exceptional organization skills</li>
<li>Understanding of safe management of Personal Identification Information (PII)</li>
<li>Clear understanding of Revenue, Gross Margin and Operating Income, and the ability to creatively resolve technical conflicts</li>
<li>Excellent computer skills with proficient knowledge of MS Office applications Industry</li></ul> 


REON is an Equal Opportunity Employer. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Veterans and individuals with disabilities are actively sought for consideration for this opportunity. 

For more information on REON, please visit our web site: http://reon.us/</div>

Construction Project Administrator

Brock Built

<div><div>Position Summary</div>
<div>Are you a detail oriented, highly organized, administrator looking for variety and growth? Look no further. The Permitting Technician supports the pre-construction process by tracking permit applications, monitoring milestone progress, and maintaining accurate data within company systems. This role assists in ensuring homes are released to construction on schedule by coordinating documentation and communicating status updates to the appropriate team members. The Permitting Technician is a detail-oriented, process-driven position that plays an important supporting role in keeping start schedules on track.</div>
<div></div><div>Key Responsibilities</div>
<ul><li>Track and monitor permit application status across all active communities and report updates to the team</li>
<li>Enter and maintain accurate milestone dates and permit data in Constellation NewStar or company ERP systems</li>
<li>Assist in preparing and organizing start packages for management review and sign-off</li>
<li>Communicate permit status updates and flag any delays or missing documentation to the appropriate manager</li>
<li>Coordinate with local municipalities and permitting offices to follow up on submitted applications</li>
<li>Support the architecture tracking process by monitoring lot-specific plan status during the pre-construction cycle</li>
<li>Assist in scheduling and facilitating review meetings for plan sign-offs as directed</li>
<li>Maintain and update MBE tracking reports and assist with quarterly and annual rebate reporting</li>
<li>Organize and file permit documentation, construction drawings, and related submittals accurately</li>
<li>Assist with additional reporting and administrative tasks as needed to support the Director of Construction Operations and operations team</li>
</ul>
<div></div><div>Required Skills &amp; Qualifications</div>
<ul><li>Basic familiarity with residential construction permitting processes; willingness to learn company-specific procedures</li>
<li>Ability to track and monitor multiple permit applications simultaneously with good attention to detail</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook)</li>
<li>Exposure to construction management or ERP software helpful; experience with NewStar a plus</li>
<li>Good organizational skills with strong attention to detail</li>
<li>Ability to read basic construction drawings helpful but not required</li>
<li>Clear and professional verbal and written communication skills</li>
<li>Ability to recognize and communicate delays or missing information to the appropriate team member</li>
<li>Good time management skills with the ability to meet deadlines in a fast-paced environment</li>
<li>Valid driver&rsquo;s license with ability to travel locally to municipalities or job sites as needed</li>
</ul>
<div></div><div>Preferred Skills</div>
<ul><li>Some experience or exposure to local municipalities, permitting offices, or government documentation processes</li>
<li>Familiarity with residential construction documentation or plan submittals in any capacity</li>
<li>Basic knowledge of start package or pre-construction documentation</li>
<li>Any exposure to reporting, data tracking, or administrative support in a construction environment</li>
<li>Experience in a production homebuilding or construction-related environment a plus</li>
</ul>
<div></div><div>Experience</div>
<ul><li>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in a related field a plus</li>
<li>1&ndash;3 years of experience in construction administration, permitting, office coordination, or a related field</li>
<li>Some experience tracking tasks, deadlines, or project milestones in any environment</li>
<li>Familiarity with basic documentation processes such as filing, submittals, or data entry</li>
<li>Experience working in a team environment with multiple departments or stakeholders a plus</li></ul></div>

Permitting Technician

BioPrime US Extraction Systems

AmGen Group (AmGenCorp.com) is looking to hire an office administrator with experience in construction and contracting.This position will begin as part-time / contract. You will be required to work at the office 2-3 times a week.We are a small company that is looking to expand. We are seeking someone long term who is honest and interested in a rewarding challenge.Your ideas and initiatives will be valued and appreciated.About Us: amgencorp.comMinimum Qualifications / Other Expectations:<ul><li>Minimum 2 years experience in the construction / real estate industry</li><li>Must be organized and able to multitask</li><li>Strong written and verbal communication skills</li><li>Strong diligence</li></ul>Would be Good to Have:<ul><li>Experience as a bookkeeper (QuickBooks)</li><li>Experience in construction / contracting accounting</li><li>Knowledge of Conditional / Unconditional Releases procedure</li><li>Bid coordination experience</li></ul>Software Knowledge:<ul><li>QuickBooks</li><li>Microsoft Office Programs</li><li>Google Workspace (Gmail, Google Drive, Google Calendar, Meets)</li></ul>Compensation: Based on experience.Job Types: Part-time, ContractPay: $40,000.00 - $60,000.00 per yearEducation:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Construction: 5 years (Preferred)</li><li>Bookkeeping: 5 years (Required)</li></ul>Work Location: Hybrid remote in Capistrano Beach, CA 92624

Construction Real Estate Office Admin

MAC General Contractors

VIRTUAL ADMINISTRATIVE ASSISTANT &ndash; CONSTRUCTION (REMOTE)MAC General Contractors is seeking a highly organized and detail-oriented Virtual Administrative Assistant to support our growing residential construction company.This role is ideal for someone with construction administration and bookkeeping experience who is comfortable working with financial records, project budgets, and construction management systems.The position will assist with project coordination, bookkeeping, and administrative support for custom home construction projects.This is a remote position, but the ideal candidate must be proactive, dependable, and capable of managing multiple responsibilities in a fast-paced construction environment.KEY RESPONSIBILITIES<ul><li>Manage QuickBooks Online bookkeeping and job costing</li><li>Reconcile bank accounts and credit card statements</li><li>Process and maintain payroll records</li><li>Assist with project coordination and documentation within Buildertrend</li><li>Help coordinate purchasing of materials and project supplies</li><li>Support client selections and maintain project documentation</li><li>Track and organize receipts, invoices, and subcontractor payments</li><li>Maintain accurate project budgets and financial reports</li><li>Assist with scheduling meetings and maintaining project communications</li><li>Provide administrative and organizational support to the construction management team</li></ul>SKILLS &amp; EXPERIENCEHourly rate may increase depending on experience with the following:<ul><li>Associate&rsquo;s Degree required (Business, Accounting, or Administrative field preferred)</li><li>Proficiency in QuickBooks Online</li><li>Experience using Buildertrend</li><li>Experience working with a construction company or general contractor</li><li>Knowledge of construction administration or job costing</li><li>Ability to reconcile accounts and maintain accurate financial records</li><li>Experience tracking receipts, invoices, and subcontractor payments</li><li>Background in purchasing or materials coordination</li><li>Familiarity with residential construction processes</li><li>Experience supporting project managers or construction teams</li><li>Strong organizational, communication, and time-management skills</li><li>Ability to manage multiple projects simultaneously in a fast-paced environment</li></ul>POSITION DETAILS<ul><li>Remote / Virtual position</li><li>Part-time or full-time depending on experience</li><li>Flexible hours available</li><li>Competitive pay based on experience</li></ul>ABOUT MAC GENERAL CONTRACTORSMAC General Contractors is a residential construction company specializing in custom homes, renovations, and high-quality craftsmanship.Our mission is to deliver exceptional projects while maintaining strong organization, clear communication, and a professional client experience throughout every phase of construction.TO APPLYPlease submit:<ul><li>Resume</li><li>Summary of experience with QuickBooks Online and Buildertrend</li><li>Professional references</li></ul>Qualified candidates will be contacted for a virtual interview.Pay: $22.00 - $32.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: Remote

Virtual Administrative Assistant - Construction

Ware Malcomb

<div><div>Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/</div><div></div><div> 
As a Job Captain at Ware Malcomb, you will support in the delivery of innovative design projects to diverse clients. You will lead project coordination with consultants and internal teams, contribute to all phases of design and provide construction administration support. You will use your technical expertise and knowledge of building codes to produce high-quality construction documents and ensure smooth project execution. This is a great opportunity to collaborate with clients, consultants, contractors, and our dynamic team while advancing your architectural career.</div>
<h3 class="jobSectionHeader">Your Role</h3><ul>
<li>Lead the project coordination with the consultant team for each phase of the project (typical; Site planning, Conceptual, Schematic, Design Development, Construction Document and Construction Administration) to deliver a set of contract documents that will be used for permits and construction</li>
<li>Provide Revit support for the preparation of project documents</li>
<li>Utilize the company's resource groups for design</li>
<li>Preparation of design and construction documents</li>
<li>Assist the Project Manager or Architect with construction services (site visits, review shop drawings, etc.)</li>
<li>Perform project code searches and analysis for each project</li>
<li>Assist the Project Manager or Architect in the preparation of project schedules and review of budgets</li>
<li>Provide assistance for submittals for jurisdiction agencies</li>
<li>Communicate with clients, contractors, consultants, and Ware Malcomb employees</li>
</ul><h3 class="jobSectionHeader">Qualifications</h3><ul>
<li>3+ years of experience in the field of Architecture</li>
<li>Experience working on retail projects strongly preferred</li>
<li>Bachelor&rsquo;s Degree in Architecture is preferred; however, equivalent related experience will also be considered</li>
<li>Revit skills</li>
<li>Knowledge of building codes</li>
<li>Ability to coordinate a complete set of contract documents</li>
</ul><div>The compensation range is $70k-$85k, plus benefits. Read more about Life at Ware Malcomb.</div>
<div>The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb, certain roles are bonus eligible.</div><div>
This is a full-time, long-term position. 
</div><div></div> 
<div>Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science &amp; technology, healthcare, multifamily, retail, hospitality and public/institutional projects. 
</div><div></div> 
<div>The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record&rsquo;s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine&rsquo;s Top 100 Giants. For more information, visit waremalcomb.com.</div></div>

Job Captain, Retail Architecture & Design

TF Cornerstone

<div>
 
 About TF Cornerstone
 
 
 
 TF Cornerstone (TFC) is a privately held, vertically integrated real estate development company with a commitment to long-term, multi-generational ownership.
 
 
 TFC is building on its tradition of visionary planning, intensive asset management, and long-term value creation through acquisition, repositioning, and development of transformational residential and commercial real estate projects.
 
 
 Fundamental to our success is the breadth and depth of our organization. Led by passionate industry veterans, our teams operate with a unique combination of integrity, intellectual discipline, and entrepreneurialism. Our diverse expertise enables us to act quickly and thoughtfully, maintaining our reputation as one of the most well-respected firms in the real estate industry.
 
 
 We believe successful projects extend beyond design and construction&mdash;they contribute to the long-term vitality of the communities in which we build. Our goal is to create lasting social, economic, and physical value for all stakeholders.
 
 
 
 Job Description
 
 
 
 This position is part of TFC&rsquo;s Construction Department, supporting project execution from pre-construction through project closeout.
 
 
 
 Design Review &amp; Coordination
 
 
 
 <ul>
 <li>
 Review and provide comments on architectural, structural, mechanical, electrical, and interior design drawings and specifications
 </li>
 <li>
 Coordinate with consultants to resolve construction issues and respond to RFIs
 </li>
 <li>
 Attend construction coordination meetings with consultants and trade subcontractors
 
 
 </li>
 </ul>
 
 Pre-Construction &amp; Procurement
 
 
 
 <ul>
 <li>
 Develop and review trade-specific scopes of work, specifications, and technical documentation for bid packages
 </li>
 <li>
 Review subcontractor bids for scope and specification compliance; prepare bid comparison sheets to ensure full scope coverage
 </li>
 <li>
 Identify and evaluate potential new subcontractors
 
 
 </li>
 </ul>
 
 Cost Management
 
 
 
 <ul>
 <li>
 Prepare construction cost estimates throughout various phases of the project
 </li>
 <li>
 Review and process subcontractor change order requests
 
 
 </li>
 </ul>
 
 Construction Administration &amp; Field Oversight
 
 
 
 <ul>
 <li>
 Monitor on-site construction progress and quality to ensure compliance with project documents
 </li>
 <li>
 Manage and lead MEP coordination meetings
 </li>
 <li>
 Review and coordinate shop drawings across multiple disciplines for accuracy and alignment with design documents
 </li>
 <li>
 Manage and track the shop drawing and subcontractor submittal process
 
 
 </li>
 </ul>
 
 Project Controls &amp; Closeout
 
 
 
 <ul>
 <li>
 Review and approve subcontractor payment requisitions based on work completed
 </li>
 <li>
 Develop and manage project schedules and logistics plans for specific phases of construction
 </li>
 <li>
 Oversee DOB requirements and approvals, including TCO and CO
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3&ndash;6 years of experience in high-rise residential or hotel construction
 </li>
 <li>
 Bachelor&rsquo;s degree in Construction Management, Engineering, Architecture, or related field
 </li>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Highly detail-oriented
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Bluebeam
 </li>
 <li>
 Microsoft Office (Excel, Word, Outlook, etc.)
 </li>
 <li>
 Microsoft Project
 </li>
 <li>
 AutoCAD (viewer or higher)
 
 
 </li>
 </ul>
 
 Salary Range
 
 
 
 $115,000 &ndash; $130,000
 
 
 
 Location
 
 
 
 Onsite, New York, NY
 
 
 #IND
</div>

Assistant Construction Project Manager

Signorelli Company

<div>First America Homes (FAH) is the homebuilding division for The Signorelli Company (TSC), a vertically integrated, diversified real estate company based in The Woodlands, TX. Established in 1994, TSC has experience in all the aspects of real estate that make up master planned communities including land development, commercial, mixed-use, office, medical, outdoor hospitality, multi-family and single-family development. FAH is currently one of the fastest growing privately held homebuilders in the State of Texas with presence across all four quadrants of the greater Houston area and growing. 
POSITION SUMMARY 
First America Homes' San Antonio Division is seeking a skilled Permit Coordinator to join our team and play a pivotal role in ensuring the efficient and timely processing of permits, approvals, and documentation required for the commencement of new home construction. The Permit Coordinator will collaborate with internal and external stakeholders, manage permit applications, and uphold compliance with regulatory requirements. The ideal candidate is detail-oriented, organized, and has a strong understanding of the permit acquisition process.
Key Responsibilities:<ul><li>
Coordinate and manage all documentation necessary for submitting and obtaining utility and building permits, water taps, impact fees, HOA approvals, and related permits.</li><li>
Order plot plans, engineering, architectural, septic designs, etc., to prepare for home start, ensuring accurate and timely procurement.</li><li>
Maintain organized house files for all construction-related documents to ensure easy accessibility and retrieval.</li><li>
Prepare and submit building permit applications through various municipalities, ensuring accurate and complete submissions.</li><li>
Initiate and oversee check requests for permits, water taps, HOA, impact fees, and other associated costs.</li><li>
Track building permit applications, process status, and pick-up schedules; liaise with local construction teams to facilitate the process.</li><li>
Act as the primary point of contact for permit-related inquiries, responding promptly and resolving issues effectively.</li><li>
Manage Architectural Review Committee (ARC) and Homeowner Association (HOA) approvals for new home construction projects.</li><li>
Monitor and update the Newstar Enterprise system with building permit information to communicate home start timing accurately.</li><li>
Maintain comprehensive and organized records of building permits, address-specific plans, and related documents in network folders.</li><li>
Collaborate with consultants (architects, engineers, soils experts, etc.) to ensure timely and complete building plan package submissions.</li><li>
Oversee and track the building plan approval process across various municipalities for assigned communities.</li><li>
Update documentation, including specifications, sold specs, and new construction plans with changes as required.</li><li>
Distribute and upload construction documents to Newstar for streamlined starts and project initiation.</li><li>
Keep the Purchasing team informed of changes in permit fees, utility connection fees, and other municipality-related charges.</li></ul>
Qualifications:<ul><li>
High school diploma or equivalent (Associate's or Bachelor's degree preferred).</li><li>
Experience in permit coordination, construction administration, or a related field.</li><li>
Strong familiarity with building codes, zoning regulations, and permit requirements.</li><li>
Proficiency in coordinating and managing diverse permit-related tasks and documentation.</li><li>
Excellent organizational skills and attention to detail.</li><li>
Effective communication skills, both written and verbal, to interact with various stakeholders.</li><li>
Ability to work independently and collaboratively within a fast-paced environment.</li><li>
Proficiency in using permit tracking software and Microsoft Office Suite.</li><li>
Strong problem-solving skills and the ability to adapt to changing circumstances.</li></ul> 
The Signorelli Company is committed to an environment of mutual respect where equal employment opportunities are available to all. We empower team members' diverse experiences to maximize the organization&rsquo;s talent and capabilities. 
This job description is not meant to be an &ldquo;all-inclusive&rdquo; list of the duties and responsibilities of this job. The Signorelli Company reserves the right to change or modify job duties as necessary based on business necessity.</div>

Permit Coordinator

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