construction assistant

Marand Builders Inc

<div>We are seeking a dynamic and experienced General Contractor Assistant Project Manager to join our team and play a crucial role in ensuring the successful execution of construction projects from inception to completion. 
 
Estimated Start Date: ASAP 
 
About Us 
In 1999, armed with an Electrical Engineering degree, 14 years of business experience with Hoechst 
Celanse and a restless entrepreneurial spirit, Francisco Alvarado decided to embark on a new venture 
and Marand Builders, Inc was established. Since the conception of Marand, our goal has been to 
understand the individual needs of our customers and provide them with a customized solution. We 
have built our reputation on reliability, attentiveness, and quality of execution. We succeed when we 
have provided our clients with the best construction experience. We started in Charlotte, NC, but rapidly expanded to cover the Carolinas, Mid-Atlantic and Southeast US regions. We have 7 regional offices in 
Virginia, North Carolina, Georgia, and Florida. Our team of highly talented professionals has allowed us 
to become a preferred vendor with many of our clients, exceeding 95% repeat business. Marand 
specializes in serving the healthcare, financial services, commercial / administrative and light-industrial 
industries. 
 
Our ideal candidate will have:<ul><li>
A bachelor&rsquo;s degree in construction management, engineering, or a related field, or equivalent work experience</li><li>
At two years of experience in the commercial construction industry, overseeing all aspects of ground-up projects in healthcare, financial, and light industrial sectors.</li><li>
The ability to manage more than 2 projects at one time and have an ambitious approach to balancing workload in a fast-paced environment</li><li>
Strong leadership, communication, and interpersonal skills, with the ability to manage multiple teams, subcontractors, and stakeholders</li><li>
Proficient in project reporting software, MS Office, and blueprint reading</li><li>
Knowledge of building codes, safety regulations, and quality standards</li><li>
Problem-solving and decision-making abilities, with a proactive and results-oriented approach</li><li>
A valid driver&rsquo;s license and the ability to travel to various job sites</li></ul> 

Requirements<ul><li>
Bachelor&rsquo;s Degree or equivalent experience</li><li>
2 years of commercial construction experience</li><li>
Proficient with technology</li><li>
Must have the ability to manage multiple projects/activities in a dynamic and fast-paced environment</li><li>
Should have strong communication skills that allow him/her to interact comfortably with everyone from project owners to tradesmen.</li><li>
Must have a basic understanding of the construction process, including materials, equipment, and techniques.</li><li>
Travel is a requirement of this job. Travel can be up to 25%.</li></ul> 

Responsibilities<ul><li>
Typically share the responsibilities of managing the project budget, writing contracts, approving invoices, and updating the project schedule.</li><li>
Coordinate among subcontractors and help to resolve any issues or conflicts that arise during the job.</li><li>
In some cases, the Assistant Project Manager might manage the project independently, while the Project Manager might assist with major issues or complications.</li><li>
Will benefit from skills such as blueprint reading and the ability to use scheduling software.</li><li>
Organize, process, and distribute pertinent project documents.</li><li>
Assist in the development and updating of the project schedule.</li><li>
Expedite documents and material and equipment deliveries to meet the project schedule.</li><li>
Assist in maintaining cost control data.</li><li>
Maintain mutually satisfying long-term relationships with customers, architects, engineers, subcontractors, vendors, and employees.</li><li>
Perform various duties in support of the Project Manager.</li><li>
Assist the Project team in mobilization, including procurement of permits, trailer set-up, etc.</li><li>
Assist the PM in development of a schedule of values and estimate listing and maintenance.</li><li>
Assist in updating the overall construction schedule on a regular basis.</li><li>
Assist in developing short interval schedules for use at weekly coordination meetings (?).</li><li>
Assist in the implementation and tracking of LEED requirements.</li><li>
Administer the document control for shop drawings, Submittals, Subcontracts/Purchase Orders, insurance certificates/Bonds, R.F.I.&rsquo;s, Plans and specifications, Warranties/as-builts and manuals, Notices to owner/Lien Releases, Construction Bulletins, Change Order Requests from the owner, back charges.</li><li>
Review shop drawings and submittals to verify compliance with contract documents.</li><li>
Assist the Project Team in the preparation of Cost Reports.</li><li>
Assist in subcontractor applications for payment/vendor invoice processing.</li><li>
Attend project-related meetings and assist with the preparation and dissemination of minutes and attendee&rsquo;s roster.</li><li>
Assist in the punch list completion process.</li><li>
Assist the project team in all close-out procedures and activities.</li><li>
Assist in the implementation of warranty work at the direction of the Project Manager.</li></ul> 

Physical Demands:
<ul><li>The individual typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties.</li><li>
The employee is regularly required to sit, talk, or hear. Generally, the job requires 70% sitting, 15% walking, and 15% standing.</li><li>
Frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift up to 20 pounds.</li><li>
Please note that climbing stairs is a physical requirement. Some offices contain an elevator, but one must be able to use stairs for fire drills and emergencies</li></ul> 
Work Environment 
The noise level in the work environment is typical of that of an office. Individuals may encounter frequent interruptions throughout the workday. This job is performed in a generally clean and healthy environment.
 
 
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

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Construction Assistant Project Manager

Cadre Construction

Responsibilities include&hellip;<ul><li>Push for timely submissions/reviews of all shop drawings and other required approvals</li><li>Create the project schedule on Microsoft Project.  Monitor and maintain the schedule on a weekly basis and identify areas needing attention at any given point of a project</li><li>Create &amp; provide weekly updates for the OAC meetings.  Schedule and facilitate these meetings </li><li>Identify and communicate to the Consultant/Client any errors, discrepancies or omissions contained within the Consultant&rsquo;s construction documents</li><li>Expedite all RFI&rsquo;s &amp; CO&rsquo;s and maintain all logs</li><li>Monitor site safety and ensure that the requirements of the Occupational Health and Safety Act are addressed</li><li>Ensure completion and track all independent testing and inspections as needed</li><li>Maintain control and responsibility for the security and operation of equipment on the job site in conjunction with site superintendent</li><li>Control and monitor labor, material, and equipment</li><li>Ensure &ldquo;as-built&rdquo; drawings are prepared as work progresses by the superintendent as well as all trades during the construction period and be prepared to issue final set closeout submission</li><li>Ensure all required municipal inspections are current</li><li>Prepare and expedite project deficiencies</li><li>This is a 40+ hour position, salary exempt professional - Benefits (Health/Dental/401k) are provided for salaried positions.</li><li>Calling/Emailing subcontractors to bid on projects</li><li>Requesting references from unqualified subcontractors</li><li>Contacting references to qualify the subcontractors</li><li>Tracking new subcontractors</li><li>Tracking bidding services () for subcontractor coverage</li><li>Validating/Updating contact and company information of existing subcontractors</li><li>Learning to read plans</li><li>Preparation of the general conditions budget</li><li>Learning to manage &amp; qualify incoming sub bids</li><li>Provide support to Senior Estimator and Project Management Team.</li><li>Assisting in estimating projects, enforce our safety program, quality control, creating and updating master schedules and project managing from concept to completion, reviewing and coordinating submittals and RFIs, document control, billings, and change orders.</li></ul>Job Type: Full-timeBenefits:<ul><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Sawgrass Construction Group 

Overview Join our growing construction team as a Construction Administrative Assistant, where your organizational skills and proactive attitude will keep our projects running smoothly! In this vital role, you&rsquo;ll serve as the backbone of our office operations, providing essential administrative support to ensure efficient project workflows. Your enthusiasm and attention to detail will help foster a productive environment, supporting project managers, contractors, and clients alike. This paid position offers a fantastic opportunity to grow your career within the construction industry while honing your administrative expertise.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems for project documents, contracts, and correspondence</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping</li><li>Assist with calendar management and scheduling for project meetings, site visits, and client appointments</li><li>Enter data accurately into spreadsheets and project management software; perform regular data entry tasks</li><li>Proofread and review documents for accuracy before distribution; ensure all correspondence is clear and professional</li><li>Provide excellent customer support by addressing inquiries courteously and efficiently both via phone or email</li></ul>Requirements<ul><li>Proven office management or administrative experience in a fast-paced environment, preferably within construction or related fields</li><li>Strong computer literacy with proficiency in BUILDERTREND</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems</li><li>Attention to detail in proofreading documents and maintaining accurate records</li><li>Personal assistant or office support experience demonstrating reliability and professionalism</li><li>Familiarity with clerical tasks such as filing, data entry, calendar management, and document proofreading</li></ul>Embark on a rewarding career journey where your administrative talents will make a real impact! We&rsquo;re dedicated to creating an inclusive environment that values your contributions while supporting your professional growth.Pay: $14.00 - $25.00 per hourPeople with a criminal record are encouraged to applyApplication Question(s):<ul><li>Are you a self-starter and self-sufficient?</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Work Location: In person

Construction Administrative Assistant

DE Builders

David Elliot Builders is a high-end custom home builder specializing in complex residential and commercial construction throughout Los Angeles. We are known for precision, accountability, and delivering projects that meet the highest standards of quality and execution.Position Overview We are looking for a highly organized and detail-oriented Administrative Assistant to support our Project Management team. This role is critical to keeping projects running efficiently by coordinating bids, managing communication, and supporting day-to-day project operations.This is not a passive admin role&mdash;we need someone proactive, sharp, and capable of keeping up in a fast-paced construction environment.Key Responsibilities<ul><li>Coordinate and solicit subcontractor bids across multiple trades</li><li>Track and organize proposals, scopes of work, and pricing</li><li>Manage and streamline communication between project managers, vendors, and subcontractors</li><li>Maintain accurate records, logs, and project documentation</li><li>Assist with budgeting support and bid leveling using Excel</li><li>Follow up with vendors to ensure timely responses and accountability</li><li>Support project managers with day-to-day administrative and coordination tasks</li></ul>Qualifications<ul><li>Strong communication skills (written and verbal) &ndash; clear, concise, and professional</li><li>High proficiency in Microsoft Excel (this is required, not optional)</li><li>Prior experience in project coordination, construction administration, or similar role</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li><li>Problem-solver with a proactive mindset</li></ul>Preferred<ul><li>Experience in construction or real estate development</li><li>Familiarity with reading scopes, plans, and bid packages</li><li>Experience working with subcontractors and vendors</li></ul>Compensation<ul><li>Competitive, based on experience</li><li>Opportunity for growth within a high-performing team</li></ul>How to Apply Please submit your resume along with a brief note outlining your relevant experience.Pay: $26.71 - $32.17 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What interested you in this position?</li></ul>Work Location: In person

Hemi Systems

Job Title: Administrative Assistant &ndash; Recruiting (Industrial Construction)Job Summary:HEMI Systems is seeking a detail-oriented Administrative Assistant with experience in industrial construction to support our recruiting and hiring efforts. This role plays a key part in sourcing, coordinating, and onboarding skilled trades and project staff while ensuring a smooth and professional candidate experience.Key Responsibilities:<ul><li>Support full-cycle recruiting efforts for industrial construction roles (craft labor, field supervision, project staff)</li><li>Post job openings on job boards, company website, and trade-specific platforms</li><li>Screen resumes and applications to identify qualified candidates</li><li>Coordinate interviews between candidates, hiring managers, and project teams</li><li>Maintain and update applicant tracking systems (ATS) and candidate databases (Procore)</li><li>Communicate with candidates regarding application status, interview scheduling, and onboarding steps</li><li>Assist with background checks, drug screenings, and pre-employment paperwork</li><li>Prepare offer letters and onboarding documentation</li><li>Track recruiting metrics such as time-to-fill and candidate pipeline status</li><li>Support job fairs, hiring events, and workforce outreach efforts</li><li>Maintain organized digital and physical personnel records</li><li>Provide general administrative support to HR and operations teams</li></ul>Qualifications:<ul><li>2+ years of administrative experience, preferably in industrial construction, manufacturing, or skilled trades</li><li>Familiarity with construction roles (e.g., welders, pipefitters, millwrights, project coordinators)</li><li>Experience supporting recruiting or HR functions is highly preferred</li><li>Strong organizational and multitasking skills in a fast-paced environment</li><li>Excellent communication and interpersonal skills</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li><li>Experience with applicant tracking systems (ATS) or HR software is a plus</li><li>Ability to maintain confidentiality and handle sensitive information</li></ul>Preferred Skills:<ul><li>Experience coordinating high-volume hiring for shutdowns/turnarounds or large projects</li><li>Understanding of OSHA or construction safety requirements</li><li>Bilingual (English/Spanish) is a plus</li></ul>Work Environment:<ul><li>Office-based with frequent interaction with field teams and candidates</li><li>May require occasional travel to jobsites, hiring events, or job fairs</li></ul>Compensation &amp; Benefits:<ul><li>Competitive pay based on experience</li><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Opportunities for growth within HR or operations</li></ul>Pay: $25.62 - $30.86 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Professional development assistance</li><li>Referral program</li><li>Retirement plan</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Experience:<ul><li>Administrative: 2 years (Required)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Industrial Construction - Administrative Assistant / Recruiter

Jeff Houchin

Company Overview &lt;PERSON&gt; is a family-owned construction company specializing in roadway and bridge construction. We are dedicated to delivering high-quality infrastructure projects through teamwork, safety, and innovation.Locations: Throughout Kentucky and TennesseeSeeking a strong field-focused Assistant Superintendent to support on-site operations for Civil Construction projects (mainly Bridge and Aiport work). This role works closely with the Vice President and Superintendent to help coordinate daily field activities, maintain safety and quality standards, and keep projects moving on schedule. While travel is required, will be home most nights.Construction Assistant Superintendent Key Responsibilities<ul><li>Support daily field operations</li><li>Assist the Superintendent, Foremen, and Vice President with maintaining and distributing project schedules and field documentation</li><li>Coordinate subcontractor activities, site logistics, and work sequencing to support project progress</li><li>Document subcontractor meetings and maintain accurate project records</li><li>Review drawings, submittals, and shop drawings; distribute updated drawings and specifications to field teams</li><li>Produce and track Requests for Information (RFIs) and Field Observation Forms</li><li>Perform field measurements and assist with identifying and resolving jobsite issues in coordination with the project team</li><li>Maintain field office drawings, documents, and project files</li><li>Thoroughly photograph construction progress and maintain site documentation using Procore or similar software</li><li>Support quality assurance and quality control processes, including tracking mechanisms, inspections, and testing logs</li><li>Assist with field inspections and the creation and documentation of pre-punch and final punch lists</li><li>Help enforce jobsite safety standards, conduct safety walks, and promote a strong safety culture</li></ul>Construction Assistant Superintendent Qualifications<ul><li>Strong knowledge of Standard Construction Procedures</li><li>Safety-focused mindset with working knowledge of OSHA standards</li><li>Experience creating, tracking, and closing punch lists</li><li>Team-oriented, reliable, and comfortable working in a fast-paced field environment</li><li>Valid driver&rsquo;s license with a good driving record</li><li>Can pass a drug screen and background check</li><li>Willingness to travel within Kentucky (main) and Tennessee</li></ul>Job Type: Full-timePay: $50,000.00 - $80,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Pay: $50,000.00 - $80,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Relocation assistance</li></ul>People with a criminal record are encouraged to applyWork Location: On the road

Project Manager Assistant

MARLIN CONSTRUCTION

MARLIN IS CONSTRUCTING&hellip;Would you like to join the Marlin Construction family?We are excited to share the opportunity for a Assistant Project Manager position to join our team and look forward to reviewing your resume. We offer, Competitive Pay, Great Benefits, and a Team Culture with Healthy Work-Life Balance. A job with Marlin Construction is a job you will want to keep!As an Assistant Project Manager with Marlin ConstructionYour experience in the following areas will drive your success in this role.<ul><li>Reading Civil Drawings and Geotechnical reports</li><li>Bid leveling</li><li>Contract Management</li><li>Concepts of Utility Installations and Earthwork</li><li>Time Management</li></ul>We have outlined the skill-set necessary for a candidate's success in this role below.<ul><li>Minimum of 1 years of work in Site Work</li><li>Use of B2W</li><li>Use of takeoff software</li><li>Knowledge of dewatering, underground utilities, mass earthwork</li><li>Able to Execute Tasks</li><li>Projects to $15mm</li></ul>Salary &amp; Compensation for your efforts.<ul><li>Competitive pay based on experience</li><li>Medical insurance</li><li>Disability insurance</li><li>401k plan</li></ul>Equal Employment OpportunityMarlin Construction Services, Inc is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.Job Type: Full-timePay: $50,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Civil Construction: 1 year (Required)</li><li>Civil Takeoffs: 1 year (Preferred)</li></ul>Ability to Commute:<ul><li>Freehold, NJ 07728 (Required)</li></ul>Work Location: In person

Assistant Project Manager - Civil

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