construction document controller

NAFFCO Fire Fighting Equipment Safety Systems

Job Opening: Document Controller (Construction Industry) Location: Doha, Qatar Employment Type: Full-time Experience Required: Minimum 2 years in the construction industryAbout the RoleWe are seeking a detail-oriented and proactive Document Controller to join our construction team. The successful candidate will be responsible for managing, organizing, and maintaining project documentation to ensure smooth communication and compliance with industry standards.Key Responsibilities<ul><li>Maintain and update project documentation, drawings, and records.</li><li>Ensure proper filing, storage, and retrieval of documents in both digital and physical formats.</li><li>Control the flow of documents between internal teams, contractors, and clients.</li><li>Monitor document versions and ensure timely distribution of updates.</li><li>Support project managers and engineers with document-related needs.</li><li>Ensure compliance with company policies and industry regulations.</li></ul>Requirements<ul><li>Minimum 2 years of experience as a Document Controller in the construction industry.</li><li>Strong knowledge of document management systems and MS Office Suite.</li><li>Excellent organizational skills and attention to detail.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong communication skills and ability to collaborate with diverse teams.</li></ul>Preferred Qualifications<ul><li>Experience with electronic document management systems (EDMS).</li><li>Knowledge of ISO standards related to document control.</li><li>Familiarity with construction project workflows.</li><li>Must have valid QID and Visa</li></ul>If this sounds like the right fit for you, please send your CV and cover letter to recruitment@naffco.comJob Type: Full-timePay: QAR2,500.00 - QAR2,800.00 per monthApplication Question(s):<ul><li>Do you have experience in construction industry?</li></ul>

Document Controller

Jingle bells play school and day care.

Job descriptionWe're Hiring! &ndash; Document Controller - Only Construction industry experienceLocation: Sharjah, UAEIndustry: ConstructionImmediate Joiner only..! We are looking for a Document Controller with 3&ndash;8 years of UAE experience in the construction industry to join our dynamic project team.Requirements:<ul><li>Bachelor&rsquo;s degree in any discipline</li><li>3&ndash;8 years of relevant experience in UAE construction projects</li><li>Excellent written communication and document handling skills</li><li>Proficiency in MS Office, document tracking tools, and email communication</li></ul>Key Responsibilities:<ul><li>Manage all project-related correspondence (emails, delay letters, extension letters, variation letters, MOMs, etc.)</li><li>Prepare and submit material/documents to consultants and clients, and follow up for approvals</li><li>Attend internal project review meetings and prepare Minutes of Meeting (MOM)</li><li>Handle NOC applications, renewals, and maintain track records for all projects</li><li>Maintain and organize project documentation (both hard and soft copies)</li><li>Immediate joiners preferred</li></ul>Interested candidates can apply via &quot;https://lnkd.in/dSTUEH9d&quot; application link.<ul><li>If the link not working, then send your CV to &quot;hr@aftechfze.com&quot; with the subject &quot;Your Name - Position &ndash; Sharjah&quot;</li></ul>Job Type: Full-timeJob Type: Full-time

Document Controller - CIVIL Experience

Haji Hassan Group

- Must have 5 years experience as document controller within construction company.- High School diploma or equivalent required.Job Type: Full-time

Venco Imtiaz Contracting Co

We are hiring Site Administrator or Document Controller to join our team.Key Responsibilities:1. Document Management<ul><li>Receive, log, and distribute Civil &amp; MEP drawings, material submittals, method statements, shop drawings, RFIs, and other project documents.</li><li>Maintain an organized and up-to-date document control system (both electronic and hard copies).</li><li>Ensure all documents follow the correct numbering, revision control, and formatting standards.</li></ul>2. Civil &amp; MEP Project Documentation<ul><li>Track the status of Civil &amp; MEP submissions (HVAC, Electrical, Plumbing, Firefighting, ELV, etc.).</li><li>Coordinate with Civil &amp; MEP engineers for timely submission and resubmission of documents.</li><li>Update and maintain logs for MEP technical documents, correspondence, and consultant comments.</li></ul>3. Distribution &amp; Coordination<ul><li>Distribute approved drawings, specifications, and technical documents to the relevant site teams and subcontractors.</li><li>Maintain a clear record of who received what document and when.</li><li>Coordinate with consultants, main contractors, and subcontractors regarding document submissions and approvals.</li></ul>4. Quality &amp; Compliance<ul><li>Ensure all documentation complies with project standards, contractual requirements, and company quality procedures.</li><li>Support QA/QC and MEP teams with documents required for inspections, audits, and testing.</li><li>Assist in preparing documentation packages for handover (MEP O&amp;M manuals, as-built records, test certificates).</li></ul>5. System &amp; Reporting<ul><li>Use EDMS (Aconex, Procore, Asite, Primavera Contract Management, or company system) for uploading, tracking, and workflow management.</li><li>Generate weekly and monthly document status reports for project management.</li><li>Maintain backup and archive systems to ensure document security and retrieval.</li></ul>Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s degree in Administration, Engineering, or related field.</li><li>2&ndash;5 years of experience as a Document Controller in Civil or MEP construction projects.</li><li>Strong knowledge of Civil &amp; MEP project documentation (HVAC, Electrical, Plumbing, Firefighting).</li><li>Proficiency in MS Office, PDF editors, and Electronic Document Management Systems (Aconex/Procore/etc.).</li><li>Good understanding of construction drawings and technical documentation.</li><li>Strong organization, communication, and time-management skills.</li></ul>Job Types: Full-time, PermanentApplication Question(s):<ul><li>Are you available to join immediately ?</li><li>What is your current salary?</li></ul>

Site Administrator - DC

DIPG

Job SummaryThe Document Controller is responsible for managing, organizing, and maintaining all project documentation related to commercial building construction. This includes drawings, submittals, correspondence, reports, specifications, and technical documentation. The role ensures timely distribution, accurate filing, proper version control, and compliance with project procedures and standards.Key ResponsibilitiesDocument Management<ul><li>Maintain and control all project documents including architectural, civil, structural, and MEP drawings for commercial building projects.</li><li>Implement document control procedures to ensure accurate logging, tracking, and archiving of documents.</li><li>Ensure proper version control for all documents, ensuring obsolete documents are removed from circulation.</li><li>Receive, scan, and index incoming documents and ensure proper filing (physical and electronic).</li><li>Manage document registers, logs, and databases.</li></ul>Distribution &amp; Coordination<ul><li>Ensure timely distribution of drawings, submittals, RFIs, and technical documents to relevant project team members.</li><li>Coordinate with consultants, contractors, suppliers, and internal departments regarding document revisions and approvals.</li><li>Follow up on outstanding submittals or approvals to avoid delays in project execution.</li><li>Maintain communication with site engineers and PM team for the latest updates on documentation.</li></ul>Quality &amp; Compliance<ul><li>Ensure all documentation complies with ISO standards, company procedures, and project requirements.</li><li>Verify that documents are complete, accurate, and properly formatted before distribution.</li><li>Support audits by providing required documentation and well-organized records.</li></ul>Reporting &amp; Tracking<ul><li>Prepare weekly and monthly document status reports for the project team and management.</li><li>Track deadlines for submissions, approvals, and revisions.</li><li>Monitor document workflows and highlight delays to the project management team.</li></ul>Administrative Support<ul><li>Assist in preparing presentations, reports, and meeting minutes as required.</li><li>Support tendering, procurement, and contract documentation processes.</li><li>Manage digital platforms such as Aconex, Procore, or other document management systems when used.</li></ul>Qualifications &amp; Skills<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or a related field.</li><li>2&ndash;5 years&rsquo; experience as a Document Controller, preferably in commercial building or construction projects.</li><li>Strong knowledge of document control systems and procedures.</li><li>Proficiency in MS Office (Excel, Word, Outlook) and DMS platforms (Aconex, Procore, SharePoint, etc.).</li><li>Excellent organizational skills and attention to detail.</li><li>Good communication and coordination abilities.</li><li>Ability to manage large volumes of documents in fast-paced environments.</li></ul>Job Type: Full-time

TXM Solutions

<div>
 
 A
 
 Document Controller in the Construction Industry
 
 is a key support role responsible for managing all project documentation in compliance with
 
 UAE construction standards
 
 , consultant/client requirements, and ISO procedures.
 
 
 
 
 
 ✅ Role Overview (UAE Construction)
 
 
 In the UAE, Document Controllers work with
 
 main contractors, consultants, developers, and subcontractors
 
 on projects such as
 
 high-rise buildings, villas, infrastructure, MEP, and mega projects
 
 .
 
 
 
 
 
 They ensure all technical and commercial documents are
 
 accurately recorded, updated, and distributed
 
 .
 
 
 
 
 
 🛠 Key Responsibilities
 
 
 📁 Document Control
 
 <ul>
 <li>
 Maintain project documentation using
 
 EDMS
 
 like
 
 Aconex, Procore, Asite, Bentley ProjectWise
 
 </li>
 <li>
 Register, track, and archive incoming &amp; outgoing documents
 </li>
 <li>
 Ensure correct
 
 document numbering, revision control, and status
 
 </li>
 </ul>
 
 
 
 
 📄 Drawings &amp; Submittals
 
 <ul>
 <li>
 Control
 
 IFC drawings, shop drawings, as-built drawings
 
 </li>
 <li>
 Manage
 
 material submittals, method statements, RFIs
 
 </li>
 <li>
 Follow consultant/client approval workflows
 </li>
 </ul>
 
 
 
 
 📤 Transmittals &amp; Tracking
 
 <ul>
 <li>
 Prepare and issue
 
 transmittals
 
 to consultants and clients
 </li>
 <li>
 Track approvals, rejections, and resubmissions
 </li>
 <li>
 Maintain
 
 logs for drawings, submittals, RFIs
 
 </li>
 </ul>
 
 
 
 
 ✅ Compliance &amp; Standards
 
 <ul>
 <li>
 Ensure documentation complies with:
 </li>
 <li>
 Client / Consultant requirements
 </li>
 <li>
 Company
 
 ISO standards (ISO 9001)
 
 </li>
 <li>
 UAE authority approvals (if applicable)
 </li>
 <li>
 Support internal &amp; external audits
 </li>
 </ul>
 
 
 
 
 🤝 Coordination
 
 <ul>
 <li>
 Coordinate with:
 </li>
 <li>
 Project Managers &amp; Engineers
 </li>
 <li>
 Consultants &amp; Clients
 </li>
 <li>
 Site teams &amp; Head Office
 </li>
 </ul>
 
 
 
 
 🧠 Skills &amp; Qualifications
 
 
 ✅ Required Skills
 
 <ul>
 <li>
 Strong knowledge of
 
 construction documentation
 
 </li>
 <li>
 High attention to detail &amp; organizational skills
 </li>
 <li>
 Proficiency in
 
 MS Office (Excel is essential)
 
 </li>
 <li>
 Hands-on experience with
 
 Aconex / Procore
 
 (highly preferred)
 </li>
 <li>
 Ability to work under pressure and tight deadlines
 </li>
 </ul>
 
 
 
 
 ✅ Preferred Qualifications
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s in
 
 Engineering, Administration, or Management
 
 </li>
 <li>
 
 2&ndash;5 years UAE construction experience
 
 (often required)
 </li>
 <li>
 Familiarity with
 
 FIDIC-based projects
 
 (advantage)
 </li>
 <li>
 Immediately available is preferred
 </li>
 </ul>
 
 
</div>

ALEMCO

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 Who We Are
 
 
 
 ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region&rsquo;s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.
 
 
 
 
 
 In the UAE, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEMCO provides integrated MEP and facilities services that power some of the region&rsquo;s most ambitious developments. From electrical systems to long-term maintenance, we focus on technical reliability and sustainable performance - supported by an inclusive and skilled team with a passion for engineering excellence.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll play a vital role in supporting production, QA/QC, and project teams by ensuring all technical documents, drawings, and quality-related records are managed with precision and care. ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 
 Minimum 5 years in a document control role in construction environment, preferably 2 years in QA/QC department.
 
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of UAE most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEMCO
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 Apply today and be part of something excellent!
 
</div>

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