construction document controller

Confidential Company

<ul><li>Controlling company and project documentation</li><li>Following and improving document control procedures</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals</li><li>Producing document progress reports for senior managers</li><li>Conducting regular reviews and document audits</li><li>Using computers to organize and distribute documents within a company</li><li>Helping in the planning stages of a specific project</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Manage and organize all project documentation, ensuring that all documents are accurately named, stored, and easily retrievable to facilitate efficient project workflows.</li><li>Coordinate with various stakeholders, including architects, engineers, and contractors, to ensure timely and accurate document submissions and approvals.</li><li>Implement and maintain a robust document control system that tracks revisions, approvals, and distribution to enhance transparency and accountability.</li><li>Assist in the preparation of project reports and submissions, ensuring that all documentation is complete, accurate, and submitted within established deadlines.</li><li>Develop and maintain comprehensive logs of all project documents, including drawings, specifications, and correspondence, ensuring easy access and historical tracking.</li><li>Prepare and distribute meeting minutes, action items, and project updates to ensure all team members are informed and aligned on project status.</li><li>Conduct regular audits of project documents to ensure compliance with industry standards and contractual obligations, identifying any discrepancies that may arise.</li><li>Facilitate training sessions for team members on document management protocols, fostering a culture of adherence to best practices in documentation.</li></ul>

Construction Document Controller

CLASSIC TECHNICAL ARCHITECT CONTRACTING LLC

Job Title: Document Controller &ndash; Building Construction ProjectLocation: Ras Al Khaimah, United Arab Emirates Industry: Construction Employment Type: Full-time, On-sitePosition SummaryWe are seeking a highly organized and detail-oriented Document Controller to manage all project documentation for a building construction project in Ras Al Khaimah, UAE. The ideal candidate will have UAE construction experience, strong document management skills, and the ability to maintain accurate, up-to-date, and compliant records throughout the project lifecycle.Key ResponsibilitiesDocument Management &amp; Control:<ul><li>Establish and maintain a comprehensive document control system for technical and administrative project documentation according to UAE construction standards and ISO 9001 procedures.</li><li>Maintain records of drawings, submittals, shop drawings, material approvals (MARs), RFIs, NCRs, method statements, ITPs, correspondence, and inspection reports.</li><li>Ensure document numbering, coding, version control, and traceability are strictly followed.</li><li>Manage electronic and hard-copy filing systems and upload documents to platforms such as Aconex, Autodesk Construction Cloud, SharePoint, or Unifier.</li></ul>Drawings and Submittals:<ul><li>Log, review, and distribute all architectural, structural, MEP, and shop drawings to relevant teams.</li><li>Track submittal approvals from consultants, clients, and authorities and ensure timely responses.</li><li>Compile and maintain as-built drawings and project closeout documentation.</li></ul>Correspondence and Communication:<ul><li>Register and track all incoming/outgoing correspondence, letters, memos, and emails.</li><li>Liaise with Project Manager, Site Engineers, QA/QC, Planning, Procurement, and Commercial teams for proper document flow.</li><li>Ensure all communications are properly logged and accessible for future reference.</li></ul>Quality &amp; Compliance:<ul><li>Support QA/QC documentation for inspections, material testing, and quality reports.</li><li>Maintain records of inspection requests (IRs), non-conformance reports (NCRs), and approvals.</li><li>Ensure compliance with UAE Civil Defense, Municipality, and Authority documentation standards.</li><li>Prepare and maintain document transmittal logs, revision logs, and approval status reports.</li></ul>Site &amp; Construction Support:<ul><li>Provide the site team with the latest approved drawings and documents.</li><li>Track drawing revisions and notify engineers of superseded versions to prevent rework.</li><li>Assist in preparing documents for progress meetings, authority submissions, and consultant coordination meetings.</li><li>Support the compilation of handover documentation, including O&amp;M manuals, as-built drawings, and completion certificates.</li></ul>Archiving &amp; Records Management:<ul><li>Implement systematic electronic and hard-copy filing systems for easy retrieval and traceability.</li><li>Archive obsolete documents according to company policy and UAE regulations.</li><li>Ensure confidentiality and security of sensitive project documents.</li></ul>Reporting &amp; Administration:<ul><li>Generate regular reports such as:</li><li>Submittal Status Report</li><li>Drawing Revision Report</li><li>RFI Tracking Sheet</li><li>Material Approval Status Report</li><li>Document Distribution Logs</li><li>Support audits and monthly progress documentation required by clients and consultants.</li><li>Assist Project Controls with document-related data for progress claims and reporting.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree or diploma in Engineering, Business Administration, or related field.</li><li>3&ndash;7 years of experience as a Document Controller in the UAE construction industry, preferably in building projects.</li><li>Hands-on experience with Aconex, Unifier, SharePoint, or Autodesk Construction Cloud.</li><li>Familiarity with UAE regulatory authorities (RAK Municipality, Civil Defense, FEWA, MOID) and document submission procedures.</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook) and Adobe Acrobat Professional.</li><li>Excellent English communication skills; Arabic proficiency is an advantage.</li><li>Strong organizational, multitasking, and coordination abilities.</li><li>Knowledge of ISO 9001:2015 documentation standards and procedures.</li><li>Ability to work under pressure and meet strict UAE project deadlines.</li></ul>Preferred Skills<ul><li>Experience with FIDIC contracts or EPC projects in the UAE.</li><li>Knowledge of HSE documentation and reporting requirements.</li><li>Ability to train junior document control staff and standardize documentation procedures across teams.</li><li>Detail-oriented, proactive, and capable of maintaining high-quality records.</li></ul>Salary &amp; Benefits<ul><li>Salary: AED 5,000 &ndash; 7,500 per month (based on experience).</li><li>Benefits: UAE employment visa, medical insurance, annual leave, end-of-service gratuity, and transport or accommodation allowance.</li><li>Working Hours: 8 hours/day, 6 days/week (typical construction site schedule).</li></ul>Job Type: Full-time

Document Controller

Almazaya Group Trading

Document Controller &ndash; Contracting CompanyWe are hiring an experienced Document Controller to join our contracting team handling malls, hotels, and resort projects. The ideal candidate must have prior experience in construction documentation, project coordination, and record control within similar environments.Responsibilities:* Manage, organize, and maintain project documents including drawings, submittals, correspondence, and reports.* Ensure document control procedures are followed for all incoming and outgoing documents.* Maintain logs for drawings, material submittals, RFI, and other project records.* Support the project team in preparing and submitting documents to clients, consultants, and contractors.* Ensure all documents are properly numbered, filed, and archived for easy retrieval.* Coordinate with engineering and site teams to ensure documentation accuracy and compliance with project requirements.* Monitor document revisions, version control, and approval workflows.* Prepare regular document status reports , Method statements , risk assessments and track pending submissions .Requirements:* Bachelor&rsquo;s degree or diploma in administration, engineering, or a related field.* Minimum 3&ndash;5 years of experience as a Document Controller in a construction or contracting company.* Experience with malls, hotels, and resort projects preferred.* Strong knowledge of document control systems and procedures.* Proficiency in MS Office and document management software* Excellent communication and organizational skills.* Ability to work independently and manage multiple priorities.Job Type: Full-timePay: From QAR4,000.00 per month

Documents Controller

UNESIA INTERIOR LLC

Please Don't Apply if you are not a Document Controller!!! Job Summary:We are seeking an experienced Document Controller with a strong background in construction and fit-out Industry.Key Responsibilities:<ul><li>Manage and coordinate the technical submission process for projects</li><li>Coordinate document flow between project operations, engineering disciplines, construction teams, and other departments</li><li>Receive, maintain, submit, and compose correspondence with consultants, clients, subcontractors, and suppliers</li><li>Prepare and distribute project-related documents and reports</li><li>Compile and submit relevant documents for project submissions</li><li>File and maintain physical and digital records</li><li>Update logs, including inspections, document transmittals, and material submittals</li><li>Coordinate with project teams, clients, and subcontractors for document exchange</li><li>Arrange meetings and coordinate with suppliers and subcontractors for operational and maintenance manuals</li></ul>Requirements:<ul><li>Previous experience as a document controller in the construction and fit-out industry</li><li>Strong organizational and coordination skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to work in a fast-paced environment and meet deadlines</li><li>Proficient in document control software and Microsoft Office</li></ul>What We Offer:<ul><li>Competitive salary and benefits package</li><li>Opportunity to work on high-profile projects</li><li>Collaborative and dynamic work environment</li><li>Professional development and growth opportunities</li></ul>If you are a motivated and experienced document controller looking for a new challenge, please submit your application.Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>Immediate joining only: 5 years (Preferred)</li></ul>

DNB Construction LLC

Job Title: Document Controller Department: Project Team / EngineeringJob Purpose:To manage, organize, and maintain all project-related documents for multiple ongoing construction projects. The Document Controller will ensure proper documentation control, version management, and secure access to project records as per company and client requirements.Key Responsibilities:<ul><li>Maintain and control all project documents from creation to archiving in both digital and hard copy formats.</li><li>Receive, log, distribute, and track incoming and outgoing project documentation (drawings, correspondence, submittals, RFIs, reports, etc.).</li><li>Ensure all project documents are correctly numbered, formatted, and filed according to company standards.</li><li>Coordinate with site document controllers and ensure regular updates from project sites are received and properly recorded.</li><li>Support the Project Managers and Engineers by providing timely access to current and approved project documentation.</li><li>Maintain and update the Document Control Register (DCR) to track submission, review, and approval status.</li><li>Handle confidential information and ensure data integrity and compliance with document control procedures.</li><li>Liaise with consultants, subcontractors, and suppliers for document submissions and approvals.</li><li>Assist in the preparation and submission of project documentation for handover and close-out.</li><li>Provide periodic reports on document control activities and compliance.</li></ul>Qualifications and Skills:<ul><li>Bachelor&rsquo;s Degree or Diploma in Engineering, Business Administration, or a related field.</li><li>Minimum 1 years of experience as a Document Controller in a construction company (Head Office or Project environment).</li><li>Strong understanding of construction documentation, project workflows, and submittal processes.</li><li>Proficient in MS Office (Word, Excel, Outlook) and document control software (such as Aconex, EDMS, or SharePoint).</li><li>Excellent organizational and communication skills.</li><li>Strong attention to detail, accuracy, and confidentiality.</li><li>Ability to handle multiple projects and deadlines simultaneously.</li></ul>Preferred:<ul><li>Experience in handling documentation for civil, MEP, and finishing works.</li><li>Knowledge of ISO standards for document control.</li><li>Prior experience in coordinating between site teams and head office.</li></ul>Job Type: Full-timePay: Up to AED2,500.00 per monthApplication Question(s):<ul><li>Current salary in AED?</li><li>Expected Salary in AED?</li><li>Available to join immediately (in 15 days)?</li></ul>Experience:<ul><li>Document controller: 1 year (Required)</li><li>UAE Building construction : 1 year (Required)</li></ul>

Modular General Contracting

We are looking for an experienced Document Controller with a minimum of 5 years of experience in the construction field. The candidate will be responsible for managing and controlling project documentation, ensuring accuracy, quality, and timely distribution. A valid UAE driving license is mandatory.Key Responsibilities:- Manage and organize all incoming and outgoing project documents (drawings, correspondences, submittals, etc.).- Ensure document control procedures are followed in line with company and project standards.- Maintain an accurate and up-to-date document register.- Coordinate with consultants, contractors, and project teams to manage submissions and approvals.- Prepare logs, transmittals, and reports for tracking document status.- Ensure the confidentiality and security of all documentation.Requirements:- Minimum 5 years of UAE experience as Document Controller in the construction industry.- Excellent knowledge of document control systems and software (e.g., Aconex, Procore, etc.).- Strong organizational and communication skills.- Attention to detail and ability to handle pressure.- Proficiency in MS Office and file management systems.- Valid UAE driving license is mandatory.Job Type: Full-time

Document Controller Construction

Al Barajeel Al Thurathiah Building Contracting

We are looking for a Document Controller with 3 to 5 years of experience in the construction industry.Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent.</li><li>3&ndash;5 years of proven experience in document control for construction projects.</li><li>Strong knowledge of documentation systems, submittals, and project correspondence.</li><li>Excellent communication and organizational skills.</li><li>Proficiency in MS Office and document management software.</li></ul>Location: Ras Al Khaimah / UAECompany: City Building Contracting LLCInterested candidates may send their updated CV to Osman@cityrakgroup.com or contact +971 52 706 8666Job Type: Full-time

DOCUMENT CONTROLLER

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