construction document controller

Parsons

Job Title
Document Controller - Engineering and Construction Support
Job Description
Document Controller - Engineering and Construction Support Position Overview Join Parsons Corporation in Dubai as a Document Controller and contribute to the smooth management of technical documentation across large-scale infrastructure and engineering projects. This role suits professionals with experience in document control systems such as Aconex, strong organizational skills, and the ability to coordinate across multi-disciplinary teams. Job Details Job Location: Dubai, UAE Industry: Engineering / Infrastructure Function: Administrative / Clerical Salary: 7000 9000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Candidate Current Location: Any Job Type: Full Time Role Summary As a Document Controller at Parsons in Dubai, you will manage the flow, tracking, and storage of project-related documents to support efficient operations and compliance. The role involves working with engineering, construction, and project teams to ensure documentation standards are maintained and deadlines are met. This position requires proficiency in electronic document management tools and a structured approach to organizing technical information. What You ll Do * Coordinate document workflows across engineering, operations, and construction teams * Maintain logs, registers, and document reports in compliance with internal and client requirements * Ensure documentation meets control requirements including versioning, approvals, and formatting * Use tools like Aconex and Microsoft Office to manage documentation processes * Archive, scan, and maintain both digital and physical records * Support project audits by ensuring proper documentation and traceability * Guide junior document control staff in applying project-specific procedures * Communicate with internal departments and suppliers to track document status * Provide general administrative assistance related to project documentation Candidate Requirements * Bachelor s degree or diploma in any discipline (UAE attested) * Minimum 4 years of experience, with at least 3 years in document control * Proficiency in Aconex and MS Office tools (Word, Excel, PowerPoint) * Familiarity with EDMS platforms and document compliance workflows * Good communication, coordination, and time-management skills * Valid UAE driving license is an advantage Why Join Us * Work with one of the most respected engineering and project management firms in the UAE * Participate in transformative infrastructure and development projects across Dubai * Build your career in a company focused on innovation, safety, and quality * Collaborate with expert teams in a multicultural and dynamic environment About the Company Parsons Corporation is a global provider of infrastructure, defense, and engineering solutions with a strong presence in the Middle East. In Dubai, Parsons leads numerous high-impact projects across transportation, urban development, and smart city initiatives. The company is known for delivering integrated, technology-driven solutions that support the region s rapid growth and modernization. With a commitment to innovation, sustainability, and operational excellence, Parsons continues to play a major role in shaping the future of cities across the UAE and beyond.
Post Details

Document Controller - Engineering and Construction Support

mepcontracting2017@gmail.com

As a Site Secretary/Document Controller, you will be responsible for maintaining company documents. Sorting electronic or hard copies of project documentation and preparing reports.Responsibilities include, but are not limited to:<ul><li>Controlling project documentation</li><li>Ensuring all documentation meets formal requirements and required standards</li><li>Sorting, storing and retrieving electronic and hard copy documents</li><li>Ensure documents are shared at key times to facilitate timely project completion</li><li>Secretarial works</li></ul>Requirements:<ul><li>Must have construction company experience</li></ul>Job Type: Full-timePay: Up to AED5,500.00 per monthApplication Question(s):<ul><li>How much is your salary expectation?</li><li>Can you join within 1 week?</li></ul>Experience:<ul><li>Construction Company: 2 years (Required)</li><li>Document Controller: 2 years (Required)</li></ul>

Site Secretary/Document Controller

Confidential Company

Job Description:The Document Controller is responsible for the management, organization, and control of all technical and non-technical documents related to construction projects. This role ensures that documents are filed correctly, maintained in an orderly manner, and distributed accurately to relevant stakeholders. The Document Controller supports project teams by ensuring compliance with document control standards, tracking document versions, and maintaining confidentiality and integrity of all controlled documents.Key Responsibilities:1) Maintain and manage all incoming and outgoing documents in a structured document control system.2) Ensure all construction project documents are up-to-date, properly labeled, and easily accessible.3) Track revisions and maintain version control across all technical documents, drawings, and specifications.4) Distribute and retrieve controlled documents to and from project team members, consultants, and contractors.5) Coordinate with engineering, procurement, and site execution teams to ensure timely document submission and approvals.6) Ensure proper filing and archiving of physical and electronic records in line with company standards.7) Support audits and inspections by providing accurate and timely document retrieval.8) Ensure confidentiality, data integrity, and controlled access to sensitive documentation.KRAs and KPIs:1. Document Management and Control· KPI: Ensure 100% of documents are filed and indexed correctly within 2 working days.· KPI: Maintain 100% version control accuracy for all construction-related documents.· KPI: Ensure timely distribution of documents to stakeholders with 95% on-time rate.2. Compliance and Record Keeping· KPI: Achieve 100% compliance with internal document control procedures during audits.· KPI: Maintain document retrieval accuracy at 98% or higher for audit or stakeholder requests.· KPI: Ensure 100% confidentiality and access control for sensitive documents.3. Collaboration and Communication· KPI: Respond to 95% of document requests within 24 hours.· KPI: Maintain a 90% satisfaction score from project teams on document management services.· KPI: Conduct monthly document control reviews with zero overdue actions.

Document Controller

Egis Group

<div>Company Description 
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers. 
Job Description 
We are seeking a highly organised and detail-oriented Document Controller to join our team at our construction site in Dubai, United Arab Emirates. As a key member of our site operations, you will be responsible for managing and maintaining all project-related documentation, ensuring compliance with company standards and local regulatory requirements.<ul><li>
Establish and maintain an efficient document control system for all site-related materials, including drawings, correspondence, submittals, and reports</li><li>
Manage document flow between on-site teams, consultants, contractors, and local regulatory authorities</li><li>
Ensure timely distribution and tracking of all incoming and outgoing project documents</li><li>
Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats</li><li>
Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements</li><li>
Generate document control reports for project reviews and audits</li><li>
Support site engineers and managers by retrieving, organising, and submitting necessary documentation</li><li>
Ensure confidentiality and security of sensitive project data</li><li>
Coordinate with IT and project teams to maintain document management systems</li><li>
Conduct regular audits to ensure documentation processes are followed effectively</li><li>
Collaborate with cross-functional teams to streamline document control processes and improve efficiency</li><li>
Adhere to site-specific safety protocols and procedures</li></ul> 

Qualifications 
<ul><li>
Bachelor's degree in Administration or a related field</li><li>
Minimum of 5 years of experience as a Document Controller on construction projects in the UAE, with at least 3 years in a site-based role</li><li>
Strong knowledge of document control systems and best practices, particularly in construction site environments</li><li>
Proficiency in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex. Aconex experience is a must</li><li>
Familiarity with documentation protocols and submission procedures specific to construction sites</li><li>
Excellent organisational and time management skills, with the ability to prioritise tasks in a fast-paced environment</li><li>
Strong attention to detail with the ability to handle large volumes of documentation accurately</li><li>
Effective communication skills, both written and verbal, to interact with various stakeholders on-site</li><li>
Ability to work under pressure and meet tight deadlines in a dynamic construction site setting</li><li>
In-depth knowledge of construction industry documentation standards and site-specific requirements</li><li>
Fluency in English (written and spoken)</li><li>
Knowledge of local regulatory requirements in Dubai and the UAE</li><li>
Experience with site-specific document control processes and workflows</li><li>
Familiarity with construction site safety protocols and willingness to adhere to all safety guidelines</li><li>
Ability to work in a fast-paced, on-site environment, potentially in challenging weather conditions</li><li>
Collaborative mindset with the ability to work effectively in a team environment</li></ul> 

Additional Information 
The role will involve supporting multiple projects with Site visits across UAE.</div>

Document Controller - Site

Nordic Holdings

We are seeking a highly organized and detail-oriented Document Controller with an engineering or fit-out background to manage project documentation and ensure all technical and administrative files are properly recorded, updated, and maintained. The candidate will coordinate with project teams, consultants, and subcontractors to ensure document accuracy, confidentiality, and timely retrieval.Key Responsibilities<ul><li>Maintain and manage all project documents, including drawings, technical submittals, material approvals, and correspondences.</li><li>Ensure proper document control procedures are followed in accordance with company and project standards.</li><li>Register incoming and outgoing documents (drawings, RFIs, transmittals, etc.) in the document control system.</li><li>Update, track, and distribute drawings and revisions to the relevant project team members.</li><li>Support project engineers and site teams by ensuring easy access to the latest approved documents.</li><li>File and archive all project records (hard copy and soft copy) systematically.</li><li>Coordinate with consultants, clients, and subcontractors for document submissions and approvals.</li><li>Ensure confidentiality and data security of all sensitive project documents.</li><li>Assist in preparing monthly reports, logs, and project close-out documentation.</li></ul>Requirements<ul><li>Diploma or degree in Engineering, Construction Management, or related field.</li><li>Minimum 2&ndash;4 years of experience as a Document Controller in an engineering, construction, or fit-out company.</li><li>Proficient in MS Office (Word, Excel, Outlook) and document control software (e.g., Aconex, EDMS, SharePoint).</li><li>Strong understanding of technical documentation, project drawings, and version control.</li><li>Excellent organizational and time management skills.</li><li>Attention to detail and ability to work under deadlines.</li><li>Good English communication (written and verbal).</li></ul>Preferred Qualifications<ul><li>Experience with interior fit-out or MEP projects.</li><li>Knowledge of ISO document control procedures.</li><li>Ability to work independently and coordinate with multi-discipline teams.</li></ul>Job Type: Full-time

Dar Al Riyadh

<div>Responsibilities:
<ul><li>Manage and control all project documents and drawings in accordance with project requirements.
</li><li>Create, update, and maintain document control procedures and systems to ensure efficient document management.
</li><li>Coordinate with project team members to ensure timely and accurate documentation flow.
</li><li>Monitor and track project documentation to ensure compliance with project standards and requirements.
</li><li>Manage document revisions, version control, and distribution to appropriate parties.
</li><li>Ensure all project documents are stored and archived properly for easy retrieval and reference.
</li><li>Provide support to project teams in accessing and retrieving project documents as needed.
</li><li>Conduct regular audits to ensure document control processes are being followed correctly.
</li><li>Collaborate with external stakeholders to exchange project-related documents.
</li><li>Utilize Aconex or similar document control software effectively to manage project documentation.
</li><li>Collaborate with the project team to ensure that all documentation complies with project specifications, industry standards, and regulations.
</li><li>Facilitate the review and approval process for all project documents, ensuring proper sign-off procedures are followed.
</li><li>Assist in the preparation of project progress reports by providing accurate and up-to-date document control information.
</li><li>Coordinate document transmittals to subcontractors, clients, and other stakeholders as per project requirements.
</li><li>Facilitate the identification and resolution of document control issues and discrepancies in a timely manner.
</li><li>Support quality assurance processes by maintaining accurate records of all project-related documents.
</li><li>Assist in the preparation of project closeout documentation, ensuring all relevant records are properly archived and handed over to the client.
</li><li>Provide training and guidance to project team members on document control procedures and systems.
</li><li>Participate in project meetings to provide updates on document control activities and address any related queries.
</li><li>Stay updated on industry best practices and advancements in document control technologies to continually improve processes and efficiency.
</li></ul>Essential Requirements:
<ul><li>Bachelor's degree in a relevant field.
</li><li>Proven experience as a Document Controller in construction projects for at least 05 years.
</li><li>Proficiency in document control procedures, systems, and standards.
</li><li>Experience working with Aconex or similar document control software.
</li><li>Strong attention to detail and organizational skills.
</li><li>Excellent communication and interpersonal abilities.
</li><li>Ability to work effectively in a fast-paced construction environment.
</li><li>Knowledge of construction project management processes.
</li><li>Strong problem-solving skills and ability to work independently.
</li><li>Certification in document control or related field is a plus.</li></ul></div>

COENGR - Consulting Engineering Group

The Role
 Location: Jeddah, Saudi Arabia Availability: Immediate Joiner Required Key Responsibilities: Manage, organize, and maintain all project documentation (soft & hard copies). Ensure accurate document control processes including submission, revision, approval, and distribution. Track correspondences, drawings, transmittals, and technical documents. Support project team with preparation of logs, reports, and filing systems. Ensure document compliance with company and client standards.
 
Requirements
 Requirements: Bachelor’s degree or relevant certification. 2–4 years of experience as Document Controller in construction/engineering projects. Proficiency in MS Office, Excel, and document management systems (Aconex preferred). Strong communication and organizational skills. Must be available to join immediately in Jeddah KSA.
 
About the company
 About COENGR: In the year 1976, Consulting engineering Group CEG was established in the Emirate of Ras Al Khaimah. CEG has built a reputation and image in delivering the designs. Today, we proudly introduce ourselves as a leading consulting firm in the Emirate of Ras Al khaimah having 30 years of experience in our record. With five offices in the cities of Ras Al Khaimah, Abu Dhabi, Dubai, Alain, and Ajman Our Staff exceeds 100 experienced and qualified engineers in many fields. Our company deals with different projects such as commercial, retail, industrial, sports facilities, resorts, hotels, and residential projects. We believe our success is largely due to our unwavering commitment to provide our clients and our team with their own unique opportunities to thrive. We do this by ensuring that our clients expectations and needs are our priorities and we provide our professionals with continual opportunities for development. Our roots are important to us. As we evolve and grow, we understand that maintaining the integrity of our past through a commitment to quality service, team member appreciation, and delivering innovative, practical solutions to our clients is the key to our success. Vision: To provide consultancy service that exceed our clients expectations, and to be widely recognized for our continuing commitment to client satisfaction. Mission: To deliver world-class engineering consultancy services while upholding higher quality and ethical standards. Values: At COENGR, we are committed to upholding the highest standards through our core values of Excellence, Integrity, and Quality in everything we do. We strive to deliver effcient and sustainable engineering solutions that not only meet client expectations but also contribute positively to the environment and community. Our workplace cultureis grounded in Mutual Respect, where every individual is valued, and collaboration is encouraged to promote a Cooperative Team Environment. By prioritizing Safety in all our operations and maintaining a strong ethical foundation, we ensure a reliable, responsible, and forward-thinking approach to every project.

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