construction document controller

Kalandoor Building Contracting

Job Type: Full-TimeJob Summary: We are seeking a highly organized and detail-oriented Document Controller / Project Secretary who can join immediately. The ideal candidate must have prior experience working as a document controller in a construction company and be familiar with handling project documentation, coordination, and administrative support for site and office teams.Key Responsibilities:<ul><li>Manage and maintain all project documents (drawings, contracts, reports, submittals, etc.)</li><li>Ensure proper document control procedures are followed in line with company standards</li><li>Track and update document logs, revisions, and approvals</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions and approvals</li><li>Prepare reports, correspondence, and meeting minutes</li><li>Maintain filing systems (electronic and hard copy)</li><li>Assist project managers and site teams with administrative tasks</li><li>Ensure timely distribution of documents to relevant stakeholders</li><li>Handle incoming and outgoing correspondence</li></ul>Requirements:<ul><li>Proven experience as a Document Controller in a construction company (mandatory)</li><li>Minimum [2] years of relevant experience (2&ndash;5 years preferred)</li><li>Immediate availability is required</li><li>Strong knowledge of document control systems and processes</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Excellent organizational and time-management skills</li><li>Strong communication skills (written and verbal)</li><li>Ability to work under pressure and meet deadlines</li></ul>How to Apply: Please submit your CV with the subject line: Document Controller / Project Secretary &ndash; Immediate Joiner Email Address: hr2@kalandoor.comJob Types: Full-time, PermanentPay: From AED1.00 per month

Document Controller/Project Secretary

CAPSA Engineering & Contracting LLC

Company: CAPSA Engineering Job Type: Full-Time Location: Abu Dhabi, UAE.Job Overview: CAPSA Engineering is seeking an experienced Document Controller &ndash; Civil to manage and maintain project documentation for ongoing civil construction projects. The ideal candidate will ensure accurate record-keeping, proper document control procedures, and timely coordination with project teams.Key Responsibilities<ul><li>Manage and maintain all project-related documents (drawings, submittals, RFIs, reports, etc.)</li><li>Ensure proper document control procedures and version control</li><li>Maintain logs for incoming and outgoing documents</li><li>Coordinate with Project Managers, Engineers, consultants, and clients</li><li>Prepare transmittals and track approvals</li><li>Ensure documentation complies with company and project standards</li><li>Maintain organized digital and physical filing systems</li></ul>Requirements<ul><li>Diploma/Degree in Civil Engineering or relevant field</li><li>3&ndash;7 years of experience as Document Controller (Civil/Construction projects)</li><li>Strong knowledge of document control processes and systems</li><li>Proficiency in MS Office and document management software</li><li>Good communication and organizational skills</li></ul>Preferred<ul><li>Experience in infrastructure/commercial/residential projects</li><li>Familiarity with Aconex, EDMS, or similar systems</li></ul>Only shortlisted candidates will be contacted.Job Type: Full-time

Document Controller-Civil

ALEC Holdings

<div>
 
 
 Are you a detail-oriented documentation professional ready to build your career with one of the region&rsquo;s leading construction companies?
 
 
 
 
 
 
 
 For nationalization purposes &ndash; This role is for Saudis only.
 
 
 
 
 
 
 
 Who We Are?
 
 
 
 ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.
 
 
 In the KSA, ALEC has delivered many of the nation&rsquo;s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.
 
 
 
 
 
 ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.
 
 
 
 
 
 
 Why Join Us?
 
 
 
 As a Document Controller, you&rsquo;ll be a key player in ensuring our projects stay on track, on time, and aligned with strategic goals. Your expertise in project scheduling, risk identification, and data-driven decision-making will directly impact the timely and high-quality delivery of complex data centre builds.
 
 
 ALEC Data Centre Solutions combines speed, security, and scalability with technical precision - and you&rsquo;ll be part of a team delivering mission-critical environments trusted by global tech leaders.
 
 
 
 
 
 
 About Your Team
 
 
 
 You will work closely with production, design, and QA/QC teams to ensure that all documentation is properly controlled, accessible, and aligned with both project standards and internal procedures. You'll support internal audits, maintain filing systems, and help ensure the seamless flow of information that drives successful project execution.
 
 
 
 
 
 
 Your Role
 
 
 
 As a Document Controller, you will be responsible for:
 
 
 
 
 <ul>
 <li>
 Data updates like submittal/Records status and keep all registers updated with Document status (Update Current Versions) update all registers.
 </li>
 <li>
 Distributing the submittals from sub-contractors for ALEMCO internal review as per the Document Distribution Matrix.
 </li>
 <li>
 Submitting the project submittals with transmittal cover to the consultant.
 </li>
 <li>
 Scanning and uploading the commented/approved submittals in the project document management system/Server.
 </li>
 <li>
 Preparing files with proper labelling (with traceability of records).
 </li>
 <li>
 Proper file Management &amp; Housekeeping (ISO 9001 Management Protocol - Filing Reliability.
 </li>
 <li>
 Ability to use and operate document management system used (Aconex/Unifier etc.)
 </li>
 <li>
 Saving project documents/records in established Folder structure.
 </li>
 <li>
 Maintaining confidentiality around sensitive information on and terms of agreement.
 </li>
 <li>
 Preparing ad-hoc reports on projects as needed.
 </li>
 <li>
 Ensuring to professionally indent all original documents related to the projects such as Construction and drawings, Schematics, Statutory.
 </li>
 <li>
 Maintaining hard copy references and library of all documents and ensure easy retrieval.
 </li>
 </ul>
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 Minimum 0&ndash;2 years of experience in construction projects.
 </li>
 </ul>
 
 
 
 
 
 Knowledge &amp; Skills:
 
 
 <ul>
 <li>
 Document control systems and file management
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in MS Office Suite
 </li>
 <li>
 Attention to detail and confidentiality
 </li>
 <li>
 Basic understanding of joinery terminology, materials, and workflow
 </li>
 </ul>
 
 
 
 
 
 Desirable:
 
 
 <ul>
 <li>
 Familiarity with ISO 9001 and quality systems
 </li>
 <li>
 Experience with QA/QC documentation and inspection tools
 </li>
 <li>
 Ability to read joinery/architectural drawings
 </li>
 <li>
 Awareness of HSE standards in a factory environment
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 The chance to contribute to some of KSA most iconic projects.
 </li>
 <li>
 A collaborative, supportive environment that values innovation and excellence.
 </li>
 <li>
 Opportunities for professional growth and career progression.
 </li>
 </ul>
 
 
 
 
 
 Ready to elevate your career?
 
 
 
 If you&rsquo;re inspired by what you&rsquo;ve read and believe you&rsquo;re the right fit, we&rsquo;d love to hear from you.
 
 
 
 
 
 Join
 
 ALEC Holdings
 
 and play a pivotal role in shaping a high-performing team that drives our success.
 
 
 
 
 
 
 Apply today and be part of something excellent!
 
 
 
 
</div>

Document Controller | KSA Nationals

DESIGNSMITH INTERIORS LLC

Job PurposeThe MEP Document Controller is responsible for managing, controlling, and maintaining all project documentation related to MEP works. This includes handling drawings, material submittals, RFIs, method statements, and technical documents to ensure proper filing, version control, and compliance with company and project requirements.Key Responsibilities1. Document Management<ul><li>Maintain and control all MEP project documents including drawings, material submittals, RFIs, method statements, and technical specifications.</li><li>Ensure proper filing, registration, and tracking of all incoming and outgoing documents.</li><li>Apply document control procedures to ensure confidentiality and accessibility.</li></ul>2. Drawing Control<ul><li>Maintain updated records of approved, revised, and superseded drawings.</li><li>Ensure only the latest approved drawings are issued and used by site teams.</li><li>Track drawing statuses and revisions for effective document integrity.</li></ul>3. Submittal Tracking<ul><li>Maintain logs for material submittals, shop drawings, RFIs, and other technical submissions.</li><li>Follow up with civil, fit-out teams, and suppliers for timely approvals to prevent project delays.</li></ul>4. Document Distribution<ul><li>Distribute approved documents to site engineers, project managers, and relevant departments.</li><li>Maintain document transmittal records for internal and external correspondence.</li></ul>5. Coordination Support<ul><li>Assist MEP engineers and project managers by organizing documentation required for site inspections, consultant meetings, and coordination sessions.</li><li>Provide support in compiling reports and document packages as per project needs.</li></ul>6. Record Keeping<ul><li>Maintain proper records for as-built drawings, operation &amp; maintenance (O&amp;M) manuals, warranties, and project handover documentation.</li></ul>7. ERP / Document System Management<ul><li>Upload, update, and manage project documents in the company ERP or document control system.</li><li>Ensure data accuracy and proper categorization within the system.</li></ul>8. Project Close-Out Documentation<ul><li>Compile and organize all final documentation required for project handover, including O&amp;M manuals, as-builts, and warranties.</li></ul>9. Compliance<ul><li>Ensure all documentation adheres to company standards, project requirements, and client specifications.</li></ul>10. Support to MEP Department<ul><li>Provide document management support across multiple MEP projects, ensuring smooth and efficient document flow between site teams, consultants, and management.</li></ul>Qualifications &amp; Experience<ul><li>Diploma or Bachelor&rsquo;s Degree in Engineering, Business Administration, or a related field.</li><li>3&ndash;7 years of experience as a Document Controller, preferably within MEP or construction projects.</li><li>Proven experience with document control systems (such as Aconex, Procore, or ERP-based systems).</li><li>Proficient in MS Office (Word, Excel, PowerPoint) and document management software.</li><li>Strong organizational skills, attention to detail, and ability to handle multiple tasks efficiently.</li></ul>Key Skills&middot; Minimum 3 years experience in uae&middot; Knowledge of MEP construction documentation and approval processes.&middot; Excellent written and verbal communication skills.&middot; Ability to maintain document confidentiality and accuracy.&middot; Strong coordination and follow-up abilities.&middot; Team player with proactive and structured work habits.Work Location: In person

MEP (Documents Controller)

HanmiGlobal Saudi

<div>Role Summary
The Senior Document Controller is responsible for managing, organizing, and maintaining all project documentation in accordance with established procedures, contractual obligations, and quality standards. This role ensures the accuracy, integrity, and timely flow of documents across all project phases. The position supports the Senior Resident Engineer and project leadership by overseeing document control systems, coordinating with contractors and consultants, and ensuring compliance with project documentation requirements.
Key Responsibilities<ul><li>
Manage, control, and maintain all project documentation in line with project procedures and quality standards.</li><li>
Ensure proper filing, tracking, distribution, and archiving of documents for all project stakeholders.</li><li>
Prepare and issue daily, weekly, and monthly project progress reports.</li><li>
Review contractor submissions, including progress reports, completion reports, and payment valuations.</li><li>
Support early construction planning activities, including constructability reviews and site condition assessments.</li><li>
Assist in preparing project procedures, quality plans, staffing schedules, and site infrastructure requirements.</li><li>
Participate in early site mobilization and coordination of temporary facilities and essential services.</li><li>
Attend and document weekly progress and technical meetings.</li><li>
Maintain accurate records of technical discussions, correspondence, and project decisions.</li><li>
Support the Senior Resident Engineer in reviewing contractor claims and ensuring compliance with project requirements.</li><li>
Prepare project close‑out documentation and final handover reports.</li></ul>
Qualifications &amp; Requirements<ul><li>
Minimum 10 years of experience in document control within PMC and construction building projects.</li><li>
Strong knowledge of construction documentation standards, workflows, and reporting requirements.</li><li>
Experience working with large‑scale building or infrastructure projects.</li><li>
Proficiency in document control systems and MS Office applications.</li><li>
Strong organizational skills with high attention to detail and accuracy.</li><li>
Excellent communication and coordination abilities.</li><li>
Ability to work under pressure and manage multiple priorities effectively</li></ul></div>

Sr. Document controller

BEAD Architects & Engineers

We are currently hiring a qualified Document Controller to join our team for an upcoming project based in Abu Dhabi, UAE.Please note that don't have walk-in applications, we will contact shortlisted candidates only! Please do not call our office. Qualification &amp; Experience:<ul><li>Diploma or degree in Construction Management, Project Management, Business Administration, or a related field.</li><li>Minimum 5 years&rsquo; experience in document control within the construction/consultancy industry</li><li>Familiarity with industry standards, such as ISO 9001, and project documentation practices.</li><li>Advanced proficiency in Microsoft Office (Word, Excel, and Outlook).</li></ul>Knowledge, Skills &amp; Abilities :<ul><li>Strong understanding of construction industry processes and documentation requirements.</li><li>Proficiency in document control software and systems (e.g., Aconex, Procore, Primavera, or similar).</li><li>Excellent organizational skills with a high level of attention to detail.</li><li>Strong communication and interpersonal skills.</li><li>Ability to work under pressure and meet tight deadlines.</li><li>Problem-solving and analytical thinking abilities.</li></ul>Responsibilities:1. Set up and maintain a systematic filing system (physical and digital) for all project documentation.2. Ensure that the document management system is updated, secure, and accessible to authorized personnel.3. Receive, register, track, and distribute incoming and outgoing documents, including drawings, specifications, RFIs (Requests for Information), submittals, and contracts.4. Assign document numbers, control revision statuses, and ensure all documents are appropriately categorized and indexed.5. Ensure version control and prevent the use of obsolete documentation.6. Ensure all documents comply with company and regulatory standards, including ISO certifications or other quality assurance frameworks.7. Monitor deadlines and maintain records of approvals, rejections, and revisions.8. Act as the primary point of contact for document-related queries within the project team and with external stakeholders, such as contractors, consultants, and clients.9. Support the preparation, distribution, and retrieval of documents during audits and inspections.10. Oversee the secure archiving of project documentation upon completion of the project.11. Manage requests for document retrieval and provide access to historical records as required.12. Prepare and present regular status reports on document control activities.13. Identify and report any document discrepancies or risks to project timelines.Send us your updated CV and mention the following:Notice period:Current Salary:Current Address:Job Type: Full-timePay: AED4,000.00 - AED5,000.00 per monthWork Location: In person

Document Controller- Site Based

ASAS METAL AND STEEL SERVICES

<ul><li>Manage and maintain all project documents (drawings, submittals, RFIs, MIRs, WIRs, etc.)</li><li>Must be experienced in Material Submittals</li><li>Ensure all documents are properly logged, distributed, and archived</li><li>Maintain document control registers and tracking logs</li><li>Coordinate with engineers, consultants, and subcontractors for document submissions</li><li>Control document revisions and ensure latest versions are available</li><li>Prepare reports related to document status and progress</li><li>Ensure compliance with project document control procedures</li><li>Strong knowledge of document control systems and procedures</li><li>Minimum 3&ndash;5 years of experience in document control (construction field preferred)</li><li>Ability to handle multiple projects and deadlines</li><li>Looking for Immediate Joiners</li></ul>Job Type: Full-timePay: AED2,500.00 - AED4,000.00 per monthWork Location: In person

Civil Project Document Controller

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