construction document controller

CECEP Techand Ecology& Environment Co Ltd Dubai Branch

Role SummaryWe are seeking a highly organized and detail-oriented Document Controller to support our Dubai operations. The successful candidate will be responsible for handling all project documentation, ensuring proper record management, and maintaining accurate document flow between project stakeholders. This role also involves assisting with payment tracking and maintaining organized logs throughout the project duration.Key Responsibilities<ul><li>Oversee and manage all incoming and outgoing project documentation</li><li>Maintain structured electronic and hard-copy filing systems with accurate coding and indexing</li><li>Keep updated records of drawings, technical submittals, RFIs, correspondences, and other project documents</li><li>Distribute documents to consultants, contractors, and internal departments as required</li><li>Maintain document registers, tracking logs, and payment records</li><li>Assist in invoice processing and monitor payment documentation</li><li>Operate document management systems such as ACONEX/ICONEX to ensure proper workflow and version control</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Information Management, or related field</li><li>Minimum 5 years of experience as a Document Controller in construction projects</li><li>At least 5 years of UAE experience in high-rise construction projects (mandatory)</li><li>Practical experience using ACONEX/ICONEX or similar document control platforms</li><li>Strong understanding of document control procedures and payment documentation</li><li>Excellent organizational skills with the ability to manage deadlines independently</li><li>Strong written and verbal communication skills</li></ul>Job Type: Full-timePay: Up to AED5,000.00 per monthApplication Question(s):<ul><li>What is your highest educational qualification?</li><li>How many total years of experience do you have as a Document Controller in construction projects?</li><li>How many years of UAE experience do you have specifically in high-rise construction projects?</li><li>Do you have a minimum of 5 years UAE experience in high-rise construction projects? (Applications not meeting this criteria will not be considered.)</li><li>Are you experienced in using ACONEX?</li><li>Are you currently based in the UAE?</li><li>What is your current monthly salary (AED)?</li><li>What is your expected monthly salary (AED)?</li><li>What is your notice period (in days)?</li><li>Are you available for a face-to-face interview in Dubai if shortlisted?</li></ul>

Construction Document Controller | High-Rise Projects

OHLA Group

<div>
 
 We&rsquo;re Hiring / Document Controller / (Construction)
 
 
 
 
 
 We are looking for an experienced Document Controller to join our project team.
 
 
 Location: Umluj
 
 
 🏗 Sector: Construction / Infrastructure
 
 
 
 
 
 Key Responsibilities:
 
 <ul>
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 Manage and control all project documentation in line with company and project procedures.
 </li>
 <li>
 Administer the Document Control System using Autodesk Construction Cloud (ACC).
 </li>
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 Prepare and manage workflow templates for project submissions.
 </li>
 <li>
 Track, monitor, and update document logs, registers, and approval status.
 </li>
 <li>
 Maintain and update Transmittal Registers including NCR, RFI, and SOR.
 </li>
 <li>
 Generate weekly document control progress reports.
 </li>
 <li>
 Ensure accurate and timely distribution of controlled documents to project staff.
 </li>
 <li>
 Follow up on overdue submissions and approvals with relevant stakeholders.
 </li>
 </ul>
 
 
 
 
 Requirements:
 
 <ul>
 <li>
 Minimum 5 years of experience as a Document Controller in construction projects.
 </li>
 <li>
 Diploma or Bachelor&rsquo;s degree.
 </li>
 <li>
 Hands-on experience with Autodesk Construction Cloud (ACC).
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Good command of English (Arabic is an advantage).
 </li>
 </ul>
 
 
 
 
 📩 Interested candidates are invited to apply by submitting their CV.
 
 
 
</div>

Document Controller

Future Towers Contracting

Role: DOCUMENT CONTROLLER (Construction Site)Availability: ImmediateResponsibilities:<ul><li>Register, file and track all incoming/outgoing documents</li><li>Typing and formatting letter and reports</li><li>Monitoring deadlines for document submissions and approvals</li><li>Coordinating with engineer, consultant and subcontractors</li><li>Training staff on document control systems.</li><li>Maintain version control of drawings, specifications and revisions</li></ul>Qualifications:<ul><li>2+ years experience in document control, preferably in UAE construction projects</li><li>Strong knowledge of UAE construction site</li><li>Proficent in MS Word and Excel</li><li>Excellent communication skills</li></ul>Benefits:<ul><li>Salary plus Overtime</li><li>Shared accommodation provided</li><li>Transportation to/from accommodation</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per monthExperience:<ul><li>Document Controller (UAE): 1 year (Required)</li></ul>

Document Controller / Site Secretary

Uptown Technical Services

Job Title: Document Controller (Contracting)Department: Projects / Document Control ReportsTo: Project Manager / QAQC Manager / Operations ManagerJob SummaryThe Document Controller is responsible for managing, organizing, tracking, and controlling all project documentation in a contracting environment, ensuring all drawings, submittals, correspondences, approvals, and records are properly filed, updated, and distributed to the relevant stakeholders in a timely and accurate manner.Key Responsibilities1) Document Control &amp; FilingMaintain a structured filing system for all project documents (soft &amp; hard copies).Control and register incoming and outgoing documents (letters, emails, transmittals, RFIs, etc.).Ensure all documents are properly numbered, dated, and issued with correct revision status.2) Drawings &amp; RevisionsReceive, log, distribute, and archive all drawings (IFC, shop drawings, as-built).Track drawing revisions and ensure site teams are using the latest approved drawings.Maintain updated drawing registers and revision logs.3) Submittals &amp; ApprovalsPrepare and track all material submittals (MIR), method statements, and shop drawings.Follow up with consultants/clients for approvals and return comments.Maintain submittal logs and ensure compliance with project timelines.4) Project CorrespondencePrepare transmittals for submission to consultant/client.Issue and maintain registers for:LettersRFIsNCRsSite instructionsMinutes of meetingsDaily reports5) Coordination &amp; DistributionDistribute approved documents to site engineers, supervisors, subcontractors, and procurement teams.Coordinate with all departments (QA/QC, HSE, Procurement, Planning) for document updates.6) Closeout DocumentationAssist in compiling project handover documents including:As-built drawingsO&amp;M manualsWarrantiesTest reportsCertificatesEnsure proper final archiving for DLP/warranty period records.Required Skills &amp; QualificationsMinimum 4 years experience as Document Controller in a Contracting / Construction company.Strong knowledge of construction document types:Shop drawings, RFIs, MIRs, WIRs, NCRs, As-builts, O&amp;M manualsProficient in:MS Office (Excel, Word, Outlook)PDF editing toolsDocument management systems (Aconex, Procore, SharePoint, etc.) is a plusExcellent organization and time management skills.Strong communication skills (English required; Arabic is a plus).Ability to work under pressure and manage multiple projects/documents.Preferred (Bonus) ExperienceExperience in UAE construction environment.Knowledge of ISO-based filing and QA/QC documentation.Familiarity with consultant/client submission workflowJob Type: Full-timeApplication Question(s):<ul><li>Nationality </li><li>Years of experience in Contracting Companies ? </li><li>Describe your capabilities (briefly) </li><li>Expected Salary </li><li>Are you available to join immediately ?</li></ul>

Falcon Group Middle East

Job SummaryFalcon Group of Companies is seeking an experienced Document Controller with a strong background in the construction industry and hands-on experience in EDMS (Aconex). The ideal candidate will be responsible for managing, tracking, and maintaining all project documentation to ensure accuracy, compliance, and timely distribution.Key Responsibilities<ul><li>Manage and maintain project documents using Aconex EDMS.</li><li>Control the flow of documents between internal teams, consultants, contractors, and clients.</li><li>Register, track, and update incoming and outgoing documents.</li><li>Ensure proper document version control and distribution.</li><li>Maintain document logs, transmittals, and correspondence records.</li><li>Support project teams with document retrieval and reporting.</li><li>Ensure compliance with company document control procedures and project requirements.</li><li>Archive and manage final project documentation for handover.</li><li>Assist in preparing reports related to document status and submissions.</li></ul>Requirements<ul><li>Diploma or Degree in Engineering, Business Administration, or related field.</li><li>Minimum 2+ years of experience as a Document Controller in the construction industry.</li><li>Strong hands-on experience with Aconex (EDMS) is mandatory.</li><li>Good knowledge of document control procedures and project documentation standards.</li><li>Proficiency in MS Office applications.</li><li>Strong organizational and communication skills.</li></ul>Job Types: Full-time, Permanent

Jaseera Building Contracting LLC

Job SummaryWe are seeking a detail-oriented Document Controller with 4+ years of experience in managing project documentation for construction or MEP projects in the UAE. The candidate will be responsible for maintaining accurate records, managing document control systems, and ensuring compliance with project procedures and UAE authority standards. The role requires coordination with project teams, timely document distribution, and supporting audit and quality control processesKey Responsibilities<ul><li>Maintain, manage, and control all project documents including drawings, reports, correspondence, and contracts.</li><li>Organize and update document control systems (electronic and hard copies) using software like Aconex, SharePoint, or ProjectWise.</li><li>Receive, review, register, and distribute incoming and outgoing project documents.</li><li>Ensure proper version control, filing, and tracking of all project documentation.</li><li>Coordinate with project teams, consultants, and contractors to ensure timely submission and retrieval of documents.</li><li>Support preparation of document packages for submission to clients and authorities.</li><li>Assist in audits, inspections, and quality control procedures related to documentation.</li><li>Maintain logs for submittals, RFIs, NCRs, and other project records.</li><li>Ensure compliance with project procedures, ISO standards, and UAE regulations</li></ul>Required Qualifications<ul><li>Bachelor&rsquo;s Degree in Engineering, Construction Management, or related field preferred.</li><li>4+ years of experience as a Document Controller in construction/MEP projects.</li><li>UAE experience preferred.</li><li>Proficiency in document control software (Aconex, SharePoint, ProjectWise) and MS Office.</li><li>Excellent organizational, communication, and attention-to-detail skills.</li></ul>Job Type: Full-time

Alhamal Trading and Contracting W.L.L

We are seeking a highly organized and detail-oriented Document Controller to manage and oversee documentation processes for construction projects. The ideal candidate will ensure proper handling, storage, and retrieval of project documents, with a preference for candidates fluent in Arabic to support all types of communication.Key Responsibilities:Document Management<ul><li>Establish and maintain document control systems for construction projects.</li><li>Receive, log, and distribute project documentation (drawings, contracts, permits, specifications).</li><li>Ensure all documents are properly filed, indexed, and easily retrievable.</li></ul>Compliance &amp; Quality<ul><li>Ensure documentation complies with company standards and regulatory requirements.</li><li>Monitor document versions and revisions to maintain accuracy and consistency.</li><li>Support audits and inspections by providing required documentation.</li></ul>Coordination<ul><li>Liaise with project managers, engineers, contractors, and consultants to ensure timely submission and approval of documents.</li><li>Translate or review Arabic documents when required to support project communication.</li><li>Track document workflows and approvals to meet project deadlines.</li></ul>Technology &amp; Systems<ul><li>Utilize document management software (Bright ERP).</li><li>Generate reports on document status and distribution.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Minimum 3&ndash;5 years of experience as a Document Controller in construction projects.</li><li>Proficiency in document management systems and MS Office Suite.</li><li>Strong organizational and communication skills.</li><li>Fluency in Arabic and English (written and spoken) preferred.</li></ul>Desired Attributes<ul><li>Attention to detail and accuracy in handling documents.</li><li>Ability to work under pressure and meet deadlines.</li><li>Strong interpersonal skills to coordinate with diverse teams.</li><li>Familiarity with construction industry standards and practices.</li></ul>Job Types: Full-time, PermanentLanguage:<ul><li>Arabic (Required)</li></ul>

Document Controller (Construction) – Arabic Speaker

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Document Controller (Construction) – Arabic Speaker