construction management assistant

Kroeschell, Inc.

Construction Accounting AssistantA mechanical construction and service contractor located in Arlington Heights is seeking an Accounting Assistant. This person will provide accounting and clerical support for Project Managers, and Division Management. This position is ideal for someone that is willing to learn and grow with the company.Key Responsibilities:<ul><li>Provide general accounting and clerical support to project teams</li><li>Accurately post approved vendor invoices in a timely manner</li><li>Process and track purchase orders</li><li>Monitor and follow up on outstanding invoices to ensure timely payment collection</li><li>Prepare and process project-related billing, including AIA and time &amp; material billing</li></ul>Qualifications:<ul><li>0&ndash;2 years of relevant experience in accounting, preferably in construction</li><li>Familiarity with billing processes, accounts payable, and/or job costing</li><li>Computer skills and attention to detail</li><li>Excellent organizational and time management abilities</li></ul>Preferred (Not Required):<ul><li>Experience in the construction industry</li><li>Familiarity with Vista by Viewpoint or similar construction accounting software</li></ul>Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Clerical: 1 year (Required)</li></ul>Work Location: In person

Construction Accounting Assistant

Elevated Custom Homes

Construction Administrative AssistantThe Woodlands, TX | Office-Based with Occasional Site VisitsStarting at $50,000/year | Full-TimeAbout the RoleWe are looking for a resourceful, detail-oriented Construction Administrative Assistant to support our leadership team and help keep our construction operations running smoothly. This is a hands-on, varied role perfect for someone who is highly organized, proactive, and comfortable juggling both office tasks and field-related responsibilities. No two days will look the same.Key ResponsibilitiesAdministrative and Executive Support:<ul><li>Manage calendars, scheduling, and correspondence for leadership</li></ul><ul><li>Prepare documents, reports, and presentations as needed</li></ul><ul><li>Print and organize signage, marketing materials, and job site documents</li></ul><ul><li>Maintain organized filing systems, both digital and physical</li></ul><ul><li>Handle a variety of operational tasks as directed by leadership</li></ul>Construction Operations Support:<ul><li>Follow up with vendors, subcontractors, and suppliers on outstanding items</li></ul><ul><li>Coordinate and track inspections, ensuring nothing falls through the cracks</li></ul><ul><li>Manage warranty coordination and maintain warranty records</li></ul><ul><li>Communicate with Centerpoint Energy and manage utility account setup, transfers, and service requests</li></ul><ul><li>Track and manage utility accounts across multiple properties and job sites</li></ul><ul><li>Assist with permit tracking and project documentation</li></ul><ul><li>Conduct occasional site visits in the greater Houston area as needed</li></ul>Qualifications<ul><li>3 to 5 years of experience in an administrative, construction, or operations support role</li></ul><ul><li>Prior experience in the construction or real estate industry strongly preferred</li></ul><ul><li>Comfortable making calls and following up persistently with vendors, utilities, and inspectors</li></ul><ul><li>Proficient in Microsoft Office Suite</li></ul><ul><li>Familiarity with construction management software such as Procore or Buildertrend is a plus</li></ul><ul><li>Bilingual in English and Spanish is a plus</li></ul><ul><li>Exceptionally organized with strong attention to detail</li></ul><ul><li>Strong written and verbal communication skills</li></ul><ul><li>Self-starter who can manage multiple priorities with minimal supervision</li></ul><ul><li>Valid driver&rsquo;s license and reliable transportation for occasional site visits</li></ul>What We Offer<ul><li>Starting salary of $50,000 plus expense allowance</li></ul><ul><li>Opportunity to grow within a thriving construction organization</li></ul><ul><li>Supportive and fast-paced team environment</li></ul><ul><li>Based in The Woodlands with exposure to projects across the Houston area</li></ul>We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status.Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in The Woodlands, TX 77380

Construction Administrative Assistant

Sawgrass Construction Group 

Overview Join our growing construction team as a Construction Administrative Assistant, where your organizational skills and proactive attitude will keep our projects running smoothly! In this vital role, you&rsquo;ll serve as the backbone of our office operations, providing essential administrative support to ensure efficient project workflows. Your enthusiasm and attention to detail will help foster a productive environment, supporting project managers, contractors, and clients alike. This paid position offers a fantastic opportunity to grow your career within the construction industry while honing your administrative expertise.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems for project documents, contracts, and correspondence</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping</li><li>Assist with calendar management and scheduling for project meetings, site visits, and client appointments</li><li>Enter data accurately into spreadsheets and project management software; perform regular data entry tasks</li><li>Proofread and review documents for accuracy before distribution; ensure all correspondence is clear and professional</li><li>Provide excellent customer support by addressing inquiries courteously and efficiently both via phone or email</li></ul>Requirements<ul><li>Proven office management or administrative experience in a fast-paced environment, preferably within construction or related fields</li><li>Strong computer literacy with proficiency in BUILDERTREND</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems</li><li>Attention to detail in proofreading documents and maintaining accurate records</li><li>Personal assistant or office support experience demonstrating reliability and professionalism</li><li>Familiarity with clerical tasks such as filing, data entry, calendar management, and document proofreading</li></ul>Embark on a rewarding career journey where your administrative talents will make a real impact! We&rsquo;re dedicated to creating an inclusive environment that values your contributions while supporting your professional growth.Pay: $14.00 - $25.00 per hourPeople with a criminal record are encouraged to applyApplication Question(s):<ul><li>Are you a self-starter and self-sufficient?</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Work Location: In person

Global Builders

&lt;Job Summary&gt; We are a local residential construction company looking for a reliable and organized Administrative Assistant to support our office operations. This is an entry-level position with full training provided &mdash; no prior construction or accounting experience required.This role is ideal for someone who is detail-oriented, comfortable with computers, and looking to learn bookkeeping and office management in the construction industry&lt;Responsibilities&gt;<ul><li>Enter and organize data in QuickBooks</li><li>Upload and organize invoices, receipts, and project documents in JobTread</li><li>Communicate with subcontractors regarding invoices and payments</li><li>General administrative support as needed</li></ul>&lt;Requirements&gt;<ul><li>Strong attention to detail and organization</li><li>Comfortable using computers and learning new systems</li><li>Basic Google Drive skills</li><li>Good communication skills (email + phone)</li><li>High school diploma or equivalent required</li></ul>Pay: $18.00 - $20.00 per hourWork Location: In person

Construction Accounting/Admin Assistant

DE Builders

David Elliot Builders is a high-end custom home builder specializing in complex residential and commercial construction throughout Los Angeles. We are known for precision, accountability, and delivering projects that meet the highest standards of quality and execution.Position Overview We are looking for a highly organized and detail-oriented Administrative Assistant to support our Project Management team. This role is critical to keeping projects running efficiently by coordinating bids, managing communication, and supporting day-to-day project operations.This is not a passive admin role&mdash;we need someone proactive, sharp, and capable of keeping up in a fast-paced construction environment.Key Responsibilities<ul><li>Coordinate and solicit subcontractor bids across multiple trades</li><li>Track and organize proposals, scopes of work, and pricing</li><li>Manage and streamline communication between project managers, vendors, and subcontractors</li><li>Maintain accurate records, logs, and project documentation</li><li>Assist with budgeting support and bid leveling using Excel</li><li>Follow up with vendors to ensure timely responses and accountability</li><li>Support project managers with day-to-day administrative and coordination tasks</li></ul>Qualifications<ul><li>Strong communication skills (written and verbal) &ndash; clear, concise, and professional</li><li>High proficiency in Microsoft Excel (this is required, not optional)</li><li>Prior experience in project coordination, construction administration, or similar role</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li><li>Problem-solver with a proactive mindset</li></ul>Preferred<ul><li>Experience in construction or real estate development</li><li>Familiarity with reading scopes, plans, and bid packages</li><li>Experience working with subcontractors and vendors</li></ul>Compensation<ul><li>Competitive, based on experience</li><li>Opportunity for growth within a high-performing team</li></ul>How to Apply Please submit your resume along with a brief note outlining your relevant experience.Pay: $26.71 - $32.17 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What interested you in this position?</li></ul>Work Location: In person

Marand Builders Inc

<div>We are seeking a dynamic and experienced General Contractor Assistant Project Manager to join our team and play a crucial role in ensuring the successful execution of construction projects from inception to completion. 
 
Estimated Start Date: ASAP 
 
About Us 
In 1999, armed with an Electrical Engineering degree, 14 years of business experience with Hoechst 
Celanse and a restless entrepreneurial spirit, Francisco Alvarado decided to embark on a new venture 
and Marand Builders, Inc was established. Since the conception of Marand, our goal has been to 
understand the individual needs of our customers and provide them with a customized solution. We 
have built our reputation on reliability, attentiveness, and quality of execution. We succeed when we 
have provided our clients with the best construction experience. We started in Charlotte, NC, but rapidly expanded to cover the Carolinas, Mid-Atlantic and Southeast US regions. We have 7 regional offices in 
Virginia, North Carolina, Georgia, and Florida. Our team of highly talented professionals has allowed us 
to become a preferred vendor with many of our clients, exceeding 95% repeat business. Marand 
specializes in serving the healthcare, financial services, commercial / administrative and light-industrial 
industries. 
 
Our ideal candidate will have:<ul><li>
A bachelor&rsquo;s degree in construction management, engineering, or a related field, or equivalent work experience</li><li>
At two years of experience in the commercial construction industry, overseeing all aspects of ground-up projects in healthcare, financial, and light industrial sectors.</li><li>
The ability to manage more than 2 projects at one time and have an ambitious approach to balancing workload in a fast-paced environment</li><li>
Strong leadership, communication, and interpersonal skills, with the ability to manage multiple teams, subcontractors, and stakeholders</li><li>
Proficient in project reporting software, MS Office, and blueprint reading</li><li>
Knowledge of building codes, safety regulations, and quality standards</li><li>
Problem-solving and decision-making abilities, with a proactive and results-oriented approach</li><li>
A valid driver&rsquo;s license and the ability to travel to various job sites</li></ul> 

Requirements<ul><li>
Bachelor&rsquo;s Degree or equivalent experience</li><li>
2 years of commercial construction experience</li><li>
Proficient with technology</li><li>
Must have the ability to manage multiple projects/activities in a dynamic and fast-paced environment</li><li>
Should have strong communication skills that allow him/her to interact comfortably with everyone from project owners to tradesmen.</li><li>
Must have a basic understanding of the construction process, including materials, equipment, and techniques.</li><li>
Travel is a requirement of this job. Travel can be up to 25%.</li></ul> 

Responsibilities<ul><li>
Typically share the responsibilities of managing the project budget, writing contracts, approving invoices, and updating the project schedule.</li><li>
Coordinate among subcontractors and help to resolve any issues or conflicts that arise during the job.</li><li>
In some cases, the Assistant Project Manager might manage the project independently, while the Project Manager might assist with major issues or complications.</li><li>
Will benefit from skills such as blueprint reading and the ability to use scheduling software.</li><li>
Organize, process, and distribute pertinent project documents.</li><li>
Assist in the development and updating of the project schedule.</li><li>
Expedite documents and material and equipment deliveries to meet the project schedule.</li><li>
Assist in maintaining cost control data.</li><li>
Maintain mutually satisfying long-term relationships with customers, architects, engineers, subcontractors, vendors, and employees.</li><li>
Perform various duties in support of the Project Manager.</li><li>
Assist the Project team in mobilization, including procurement of permits, trailer set-up, etc.</li><li>
Assist the PM in development of a schedule of values and estimate listing and maintenance.</li><li>
Assist in updating the overall construction schedule on a regular basis.</li><li>
Assist in developing short interval schedules for use at weekly coordination meetings (?).</li><li>
Assist in the implementation and tracking of LEED requirements.</li><li>
Administer the document control for shop drawings, Submittals, Subcontracts/Purchase Orders, insurance certificates/Bonds, R.F.I.&rsquo;s, Plans and specifications, Warranties/as-builts and manuals, Notices to owner/Lien Releases, Construction Bulletins, Change Order Requests from the owner, back charges.</li><li>
Review shop drawings and submittals to verify compliance with contract documents.</li><li>
Assist the Project Team in the preparation of Cost Reports.</li><li>
Assist in subcontractor applications for payment/vendor invoice processing.</li><li>
Attend project-related meetings and assist with the preparation and dissemination of minutes and attendee&rsquo;s roster.</li><li>
Assist in the punch list completion process.</li><li>
Assist the project team in all close-out procedures and activities.</li><li>
Assist in the implementation of warranty work at the direction of the Project Manager.</li></ul> 

Physical Demands:
<ul><li>The individual typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties.</li><li>
The employee is regularly required to sit, talk, or hear. Generally, the job requires 70% sitting, 15% walking, and 15% standing.</li><li>
Frequently required to use repetitive hand motion, handle, or feel, and to stand, walk, reach, bend or lift up to 20 pounds.</li><li>
Please note that climbing stairs is a physical requirement. Some offices contain an elevator, but one must be able to use stairs for fire drills and emergencies</li></ul> 
Work Environment 
The noise level in the work environment is typical of that of an office. Individuals may encounter frequent interruptions throughout the workday. This job is performed in a generally clean and healthy environment.
 
 
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management&rsquo;s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

R5x1ItS3EZ</div>

Construction Assistant Project Manager

Kiewit

<div>
 
 Requisition ID:
 
 180252
 
 
 
 Job Level:
 
 Mid Level
 
 
 
 Home District/Group:
 
 Northern California District
 
 
 
 Department:
 
 Administration
 
 
 
 Market:
 
 Transportation
 
 
 
 Employment Type:
 
 Full Time
 
 
 Position Overview
 
 
 At Kiewit, the scale of our operations is huge. Our construction and engineering projects span across the United States, Canada and Mexico, improving and connecting communities with every initiative. We depend on our high-performing operations support professionals &mdash; they&rsquo;re the glue that holds multiple areas of the business together and the catalysts that make things happen. We hire only the most driven people and we offer them diverse career opportunities, strong leadership and mentorship, rewarding, collaborative work, and responsibility they won&rsquo;t find just anywhere. We&rsquo;re always pushing new limits. You can too. This role provides administrative and project support to active construction jobs and internal teams. The Administrative Assistant will manage multiple priorities simultaneously, support document workflows, and handle general administrative tasks.
 
 
 District Overview
 
 
 Kiewit&rsquo;s Northern California District is one of Kiewit&rsquo;s leading infrastructure districts specializing in various types of work in the heavy civil, power, transportation, and water resource markets. Although most of our work is regionally based in Northern California, we also pursue various projects across the west coast. We are looking for individuals who are passionate about infrastructure and committed to the construction industry and seek a long-term career.
 
 
 Location
 
 
 This position will be based in our district office in Fairfield, CA.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide day-to-day administrative support for assigned construction projects and internal teams.
 </li>
 <li>
 Support document workflows (submittals, revisions, tracking, uploads, naming conventions)as needed while ensuring accuracy and timeliness.
 </li>
 <li>
 Collaborating with and supporting team members, working on key projects and initiatives
 </li>
 <li>
 Providing basic design support for key company branding and marketing materials and events; helping organize and support key online media and video projects
 </li>
 <li>
 Helping the team with messaging, writing, editing, researching and related support for external and internal communications, as needed
 </li>
 <li>
 Managing key expense reports, invoicing and purchasing card transactions
 </li>
 <li>
 Tracking budgets and preparing related reports for team and company use
 </li>
 <li>
 Managing and scheduling inter-group and cross-company meetings involving department staff
 </li>
 <li>
 Support additional administrative tasks as needed
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Prior administrative support experience required
 </li>
 <li>
 A bachelor's or associate&rsquo;s degree related to the role strongly preferred
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, Teams)
 </li>
 <li>
 Previous track record of successfully meeting deadlines and project expectations
 </li>
 <li>
 Ability to work with people at all levels of the organization, including senior leadership, as needed
 </li>
 <li>
 Ability to maintain strict confidence of important, sensitive information and materials
 </li>
 <li>
 General familiarity with document workflows or document control processes, preferably in a construction or project-based environment
 </li>
 <li>
 Enthusiastic team player with an interest in helping the team stay connected and working effectively together
 
 
 
 </li>
 </ul>
 
 Other Requirements:
 
 
 
 <ul>
 <li>
 Regular, reliable attendance
 </li>
 <li>
 Work productively and meet deadlines timely
 </li>
 <li>
 Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
 </li>
 <li>
 Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
 </li>
 <li>
 Work during normal operating hours to organize and complete work within given deadlines.
 
 
 
 </li>
 </ul>
 Base Compensation: $55,000 - $65,000
 
 
 (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
 
 
 
 We offer our fulltime staff employees a comprehensive benefits package that&rsquo;s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
 
 
 
 
 We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
 
</div>

Administrative Assistant - Civil Construction

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