construction management assistant

<div><p><b>Accounting Assistant</b><br>
<b>Location:</b> Tempe, AZ | In-Office | Monday - Friday</p>
<p><b>
Client:</b> Confidential | Construction</p><br>
<p>
Our client is a well-established construction company seeking a detail-oriented and highly organized<b> Accounting Assistant</b> to support daily accounting and project administration functions. This is a highly collaborative, hands-on role that works closely with the Assistant Controller and accounting team to ensure accurate financial workflows, billing processes, and project documentation.</p><p></p><p><br>
The position reports to the Accounting Manager and includes structured training and onboarding. The ideal candidate is organized, proactive, and comfortable coordinating with vendors, project managers, and owner representatives.</p><p></p><p><br>
This role is ideal for someone who thrives in a structured environment and enjoys working with <b>detailed documentation, billing processes, and project coordination</b>.</p><p></p><p><b><br>
Success in This Role Requires</b></p><br>
<ul>
<li>Strong attention to detail and documentation accuracy<br>
</li>
</ul><ul><li>Comfort managing multiple deadlines and tracking logs<br>
</li>
</ul><ul><li>Confidence coordinating across teams and stakeholders<br>
</li>
</ul><ul><li>Ability to work within structured processes</li></ul><br>
<p></p>
<p><b>
Key Responsibilities</b></p><br>
<ul>
<li><b>Accounts Receivable / Billing</b><br>
<ul><li>Prepare and submit progress billings (AIA format) using project billing platforms</li>
<li>Work closely with Project Managers to collect and post customer payments</li>
<li>Coordinate with general contractors and vendors to ensure timely and accurate billing and payments</li>
</ul> </li><li><b>Project &amp; Job Setup Support</b><br>
<ul><li>Review project documentation to ensure accurate job setup</li>
<li>Set up projects within the accounting system</li>
<li>Maintain logs, change order requests, and owner change order documentation</li>
<li>Verify licensing and prepare draft pay applications</li>
<li>Update Sales Journal and project records</li>
<li>File and track preliminary lien notices and amendments to maintain lein rights</li>
<li>Request and maintain Certificates of Insurance for each project</li>
</ul> </li><li><b>Accounts Payable &amp; Compliance Support</b><br>
<ul><li>Cross-train in Accounts Payable for coverage as needed</li>
<li>Vendor setup and W-9 collection</li>
<li>1099 tracking and year-end preparation</li>
</ul> </li><li><b>Additional Administrative &amp; Accounting Support</b><br>
<ul><li>Sales tax worksheets and filings</li>
<li>Job close processes</li>
<li>Process credit applications for approval and signature</li>
<li>Reporting updates</li>
<li>Subcontract documentation support</li>
<li>Weekly recap activities</li></ul></li></ul><br>
<p><br>
</p><p><b>Preferred Qualifications</b></p><br>
<ul>
<li>Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred (or equivalent professional experience)</li>
</ul><ul><li>Experience in construction, subcontractor accounting, or project-based billing environments highly preferred</li>
</ul><ul><li>Familiarity with Microsoft Office (Excel, Word, Outlook)</li>
</ul><ul><li>Experience with Foundation software a plus (not required)</li>
</ul><ul><li>Strong organizational skills and attention to detail</li></ul><br>
<p><br>
<b>What We Offer</b></p>
<ul>
<li>Competitive pay based on experience - paid weekly</li>
<li>Supportive training and collaborative team environment</li>
<li>Growth opportunity within a well-established construction subcontractor</li>
<li>Comprehensive benefits including:
<ul><li>Health, dental, and vision insurance</li>
<li>401(k)</li>
<li>Paid vacation</li></ul></li></ul><br>
<p><br>
</p><p><b>Work Location:</b></p>
<ul>
<li>One location</li>
</ul>
<p><b>Work Remotely:</b></p><br>
<ul>
<li>No</li></ul><br>
<p></p>
<p><i>
KSI&rsquo;s Talent Acquisition Team partners with companies to assist with their hiring needs. All positions are direct-to-hire opportunities with the employer.</i></p></div>

Accounting Assistant (Construction)

OT Bay Builders

<p><b>Job Overview</b><br/>Join our dynamic construction team as a Construction Runner / Field Assistant, where your energy and enthusiasm will help keep projects moving smoothly from start to finish. In this vital role, you&rsquo;ll serve as the backbone of the job site, providing essential support to tradespeople and project managers. Your proactive approach and attention to detail will ensure materials, tools, and equipment are delivered promptly, safety protocols are followed, and daily operations run seamlessly. This paid position offers a fantastic opportunity to gain hands-on experience in the construction industry while contributing to exciting building projects.</p><p><b>Responsibilities</b></p><ul><li>Communicate effectively with team members to coordinate daily tasks and report any issues or delays promptly.</li><li>Drive between multiple construction job sites as needed</li><li>Take clear photos and videos of job sites for progress updates and documentation</li><li>Support and help manage crews in the field</li><li>Assist with city inspections and be present when required</li><li>Deliver or pick up materials, tools, or paperwork</li><li>Communicate updates from job sites to the office team</li><li>Perform other general support tasks as assigned</li></ul><p><b>Requirements:</b></p><ul><li>Construction or field experience required +2 years</li><li>Valid driver&rsquo;s license with a clean driving record</li><li>Reliable transportation</li><li>Comfortable driving throughout the Orange County area</li><li>Strong communication and organizational skills</li><li>Ability to work independently and follow instructions</li><li>Basic smartphone skills (photos, messages, apps)</li></ul><p><b>What We&rsquo;re Looking For:</b></p><ul><li>Dependable and punctual</li><li>Proactive and detail-oriented</li><li>Comfortable working in a fast-paced environment</li><li>Professional attitude when interacting with crews, inspectors, and clients</li><li>Assist the company with day-to-day field tasks</li><li>Take clear photos and videos of job sites for progress updates and documentation</li><li>Support and help manage crews in the field</li><li>Assist with city inspections and be present when required</li><li>Deliver or pick up materials, tools, or paperwork</li><li>Communicate updates from job sites to the office team</li><li>Perform other general support tasks as assigned</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: From $4,000.00 per month</p><p>Work Location: In person</p>

Construction Runner / Field Assistant

Goldbelt, Inc.

<div>Overview:
<div>
Nisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.<br>
</div><div></div><div><b>Summary:</b></div><div>
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office. This role supports management and staff through scheduling, correspondence, document preparation, recordkeeping, and coordination of meetings and communications.</div>
Responsibilities:
<div><b>
Essential Job Functions:</b></div><ul><li>
Oversee all aspects of general office coordination</li><li>
Maintain office calendar to coordinate workflow and meetings</li><li>
Maintain confidentiality in all aspects of client, staff and agency information</li><li>
Monitor and assist with maintenance of the organization&rsquo;s website</li><li>
Interact with clients, vendors and visitors</li><li>
Answer telephones and transfer to appropriate staff members</li><li>
Open, sort and distribute incoming correspondence, including faxes and email</li><li>
Sign for and distribute UPS/FedEx or similar delivered packages</li><li>
Prepare responses to correspondence containing routine inquiries</li><li>
Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing</li><li>
File and retrieve organizational documents, records and reports</li><li>
Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office keys</li><li>
Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping</li><li>
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs</li><li>
May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors</li><li>
Set up and coordinate meetings and conferences</li><li>
Prepare agendas and make arrangements for committee, Board or other meetings</li><li>
Interact with the organization&rsquo;s Board of Directors</li><li>
Attend Board, committee meetings or other meetings as requested in order to record minutes</li><li>
Compile, transcribe and distribute minutes of meetings
</li><li>Make travel arrangements for staff, board and volunteers</li><li>
Collect and maintain inventory of office equipment and supplies</li><li>
Research, price and purchase office furniture, equipment and supplies
</li><li>Arrange for the repair and maintenance of office equipment</li><li>
Support staff in assigned project-based work</li><li>
May supervise volunteers and other support personnel</li><li>
Assists in special events, such as fundraising activities and the annual meeting
</li><li>Assist with overall maintenance of the organization and its offices</li><li>
Other duties as assigned by Executive Director</li></ul>
Qualifications:
<div><b>
Necessary Skills and Knowledge:</b></div><ul><li>
Effective customer service skills</li><li>
Excellent communication, business analytical and problem-solving skills</li><li>
The ability to set priorities and juggle multiple demands</li><li>
The ability to work as a team member and as an individual working in a fast-paced environment</li><li>
Dependability and punctuality for work every day</li></ul><div><b>
Minimum Qualifications:</b></div><ul><li>
High School Diploma</li><li>
Minimum 4 (four) years of related experience</li><li>
Must have Commercial Building and Facilities (B&amp;F) Construction Admin experience</li><li>
Ability to obtain and maintain DOJ/BOP suitability, background investigation, and facility access as required</li></ul><div><b>
Preferred Qualifications:</b></div><ul><li>
Experience supporting Building &amp; Facilities operations within the Federal Bureau of Prisons (BOP) Highly preferred.</li><li>
Prior Executive Assistant or senior-level administrative support experience in a construction or facilities environment.</li><li>
Experience working within correctional institutions or other secure federal environments.</li></ul><div></div><div><b><br>
Pay and Benefits</b></div><div>
The Hourly Pay Rate for this position is: $35.34</div><div></div><div><br>
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div>

Administrative Assistant - Construction Admin

T. W. Frierson Contractor, Inc.

<div><p><b>Design Systems Builders (DSB)</b>, the self-performance, pre-engineered metal building division of T.W. Frierson, is seeking an <b>Administrative Assistant</b> to join our collaborative and innovative team. At DSB, we partner with General Contractors, Developers, and End Users to furnish and erect pre-engineered metal buildings and other related steel components.<br>
</p><br>
<p><b>Why Join DSB?</b></p><ul><li><b>
Employee Ownership</b>: As part of our <b>Employee Stock Ownership Plan (ESOP)</b>, you're not just working for a company - you're investing in your future by becoming an Employee Owner. Our collaborative culture rewards long-term vision, team success, and shared achievements.</li><li><b>
People-First Culture</b>: Join a team that values respect, mentorship, and accountability at every level.</li><li><b>
Meaningful Work</b>: Lead diverse, impactful projects that shape communities, industries, and lives.</li><li><b>
Competitive Salary</b></li><li><b>
Health insurance</b></li><li><b>
401K with company match</b></li><li><b>
Paid time off
</b></li><li><b>Monthly phone allowance</b></li></ul><p></p><p><b><br>
Job Summary:</b></p><p>
This position directly supports the Operations Manager in daily administrative and coordinating activities of pre-engineered metal building construction projects. This role involves a mix of project tracking, financial administration, and field support to ensure our team operates efficiently.</p><p><b><br>
DutiesResponsibilities:</b></p><ul><li>
Maintain the Maintenance Matrix and Job Data spreadsheet.</li><li>
Update and manage the DSB Running Job List for pre-qualifications.</li><li>
Manage the Job Tracking Sheet and Frierson Project List.</li><li>
Utilize CompanyCam for job creation and report generation.</li><li>
Oversee assignment and tracking of Metal Building Institute (MBI) training courses for the team.</li><li>
Perform budget entry and manage purchase orders.</li><li>
Process subcontracts and track warranty work.</li><li>
Monitor and follow up on aging &quot;R&quot; (repair) job invoices.</li><li>
Track weekly and yearly hours for reporting purposes.</li><li>
Order construction plans and material samples.</li><li>
Keep the sample organizational area clean and professional.</li><li>
Handle the badging process and photos for specific job site requirements.</li><li>
Assist with repair job coordination and provide general support to the field crew as needed.</li><li>
Attend and contribute to Weekly Update Meetings.</li><li>
Assist field crews with any items needed.</li><li>
Occasionally run errands for team.</li><li>
Perform additional assignments at supervisor's direction.</li></ul><p><b><br>
Knowledge, ExperienceCompetencies:</b></p><ul><li>
Minimum of a high school diploma</li><li>
Two years of general office experience (construction office experience a plus)</li><li>
Good oral and written communication skills, with competencies in business writing, grammar and spelling</li><li>
Excellent organizational, multi-tasking, and planning capabilities</li><li>
Good interpersonal skills with customer-service orientation</li><li>
Ability to perform basic mathematical calculations using a calculator</li><li>
Ability to produce quality work in an efficient manner with little supervision in an ever-changing environment</li><li>
Good computer skills including Microsoft Word, Excel, Outlook, and internet-based applications; prefer experience with Vista by Viewpoint construction software, Autodesk, AIA software, and Bluebeam</li><li>
Ability to operate basic office equipment including computer, printer, copier, fax, and scanner</li><li>
Ability to work Monday through Friday, at least eight hours per day, five days per week between the hours of 7:00 a.m. and 5:00 p.m.</li></ul></div>

Construction Administrative Assistant

Clark Nexsen, a JMT Company

<div><p>Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients&mdash;while making a meaningful impact on our communities and the world through the projects we help bring to life.</p>
<p>
A Construction Administration Coordinator will be responsible for assisting Project Managers/Project Architects and/or the Managing Principal with the processing of project documents during the bidding, construction, and closeout phases of a project.</p>
<p><b>
General responsibilities:</b></p>
<ul>
<li>Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents</li>
<li>Assisting with the bidding phase of projects, including preparing addenda</li>
<li>Processing of incoming construction submittals and requests for information (RFI) utilizing Newforma project information management software</li>
<li>Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software</li>
<li>Establishing, updating, and maintaining detailed project information in the firm&rsquo;s software applications</li>
<li>Preparing various project management reports to monitor project status during construction</li>
<li>Preparing for and participating in project construction meetings and others as required</li>
<li>Providing general administrative support as requested by internal Project Managers, Principals and project stakeholders</li>
<li>Communicating with internal design team stakeholders and external stakeholders as required</li></ul><br>
<br>
<br>
Required Skills<br>
<ul><li>Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents</li>
<li>Assisting with the bidding phase of projects, including preparing addenda</li>
<li>Processing of incoming construction submittals and requests for information (RFI) utilizing Newforma project information management software</li>
<li>Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software</li>
<li>Establishing, updating, and maintaining detailed project information in the firm&rsquo;s software applications</li>
<li>Preparing various project management reports to monitor project status during construction</li>
<li>Preparing for and participating in project construction meetings and others as required</li>
<li>Providing general administrative support as requested by internal Project Managers, Principals and project stakeholders</li>
<li>Communicating with internal design team stakeholders and external stakeholders as required</li></ul><br>
<br>
<br>
Required Experience<br>
<ul><li>A Construction Administration Coordinator should typically have 4 years of administrative experience in an architectural, engineering, or construction firm or 6 years of similar experience that included administrative, accounting, and financial management tasks in a field other than architecture or engineering.</li>
<li>A high school diploma or GED equivalent is required. Post high-school education in the following subjects is desirable:
<ul><li>Business Administration</li>
<li>Construction Administration</li>
<li>Office Administration</li>
<li>Accounting</li>
<li>Associate or bachelor&rsquo;s degree in a business/accounting/finance-related field is desirable</li>
</ul></li><li>Additional consideration will be given for candidates who have obtained the following certifications:
<ul><li>Certified Design Firm Administrator (CDFA)</li>
<li>Construction Documents Technologist (CDT)</li>
<li>Certified Construction Contract Administrator (CCCA)</li>
</ul></li><li>A Construction Administration Coordinator should be able to effectively utilize current company software programs for word processing, e-mail, and project information management. Current programs include:
<ul><li>Microsoft Word</li>
<li>Microsoft Excel</li>
<li>Microsoft Outlook</li>
<li>Microsoft Teams</li>
</ul></li><li>Experience in the use of the following programs is desirable:
<ul><li>Newforma Project Center</li>
<li>Deltek Vision</li>
<li>AIA Contract Documents</li>
<li>Bluebeam</li>
</ul>
</li></ul><p><b>Working Conditions</b></p>
<p>
At JMT, we prioritize a healthy work/life balance and offer a flexible hybrid working schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. While most of our work is desk-based, there may be times when standing, walking, bending and lifting of minimal weight are required. Our office environment is comfortable, has adequate lighting and temperature, and is free from noise, dust, and other hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p>
<p><i>
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.</i></p></div>

Construction Administration Coordinator

Liberty Companies

<div>Overview:
<div><b>
About Liberty</b></div><div></div><div><br>
Founded in Boston, Massachusetts in 2007, Liberty offers expertise in a broad array of construction and equipment services nationwide including general requirements, equipment, supply, concrete, special projects, and site access solutions. Our experience, combined with our innovative approach and stellar customer service, ensures a seamless experience &mdash;with safety and reliability at the forefront. We&rsquo;ve built strong relationships with key contractors and clients in every sector, including commercial, residential, healthcare, and higher education.</div><div></div><p><b><br>
The Role</b></p><p></p><div><br>
Our internship program focuses on bringing in the best and brightest top talent from universities across the country who can &quot;think outside the box&quot; and thrive on finding ways to address business challenges. Our program runs for 9 weeks and you will be exposed to project management and field operations experiences that will help you see your future career in Construction Management. If you are interested in being on a job-site and learning from the best in the business, please apply to our internship program.</div><div><br>
</div><div><b>Start date for this program is June 2026.</b></div>
Responsibilities:
<ul><li><b>Project Management</b><ul><li>
Gain an understanding of both the day-to-day business and financial management on our projects. Explore the critical role of a Project Manager onsite and support the team with coordination, material tracking, file management, document control, and progress reporting.
</li></ul></li><li><b>Field Operations</b><ul><li>
Interns in a field role help lay the foundation of the project and coordinate the details on site. Work with field supervision to assist with safety procedures, project, and trade partner coordination, verification of field conditions and quality control.<br>
Participate in the Summer Speaker series, internship events, jobsite tours, and networking opportunities.</li></ul></li></ul>
Qualifications:
<ul><li>Currently enrolled in a Bachelor's program.</li><li>
Civil Engineer, Construction Management, Business, and Liberal Arts Degrees will be considered.</li><li>
Microsoft Office computer skills.
</li><li>Demonstrated ability to communicate and influence supervisors, peers, and external partners.</li><li>
Must demonstrate genuine interest in the construction industry.</li><li>
Success managing multiple, competing priorities in a deadline driven environment.</li><li>
Excellent oral and written communication and interpersonal skills.</li><li>
Resourceful with strong problem solving and troubleshooting skills.</li><li>
Ability to work independently as well as a collaborative partner on a team.</li><li>
Highly organized and detail oriented; able to prioritize and multi-task.</li></ul>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.</div>
EEO Statement:
<div>
Liberty provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Liberty, or anyone working on behalf of Liberty.</div></div>

Construction Management Intern - Braintree(2026 Interns)

Burtplace General Contracting LLC

<p><b>Date posted:</b> January 5, 2026</p><p><b>Pay:</b> 4,500.00 (AED) - 5,000.00 (AED) per month</p><p>Job description:</p><p><b>Job Title:</b> HR Assistant</p><p><b>Location:</b> United Arab Emirates</p><p><b>Job Description:</b><br/>We are looking for a motivated <b>HR Assistant</b> to support our Human Resources department in daily operations. The ideal candidate will assist with recruitment, employee records, payroll, and HR administration to ensure smooth HR processes across the organization.</p><p><b>Key Responsibilities:</b></p><ul><li>Assist in recruitment and onboarding processes.</li><li>Maintain and update employee records accurately.</li><li>Support payroll and attendance tracking.</li><li>Prepare HR reports and documentation as needed.</li><li>Assist in implementing HR policies and procedures.</li><li>Respond to employee inquiries regarding HR-related matters.</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in <b>Human Resources, Business Administration, or related field</b>.</li><li>Previous experience in an HR role is preferred.</li><li>Good knowledge of HR practices and UAE labor laws.</li><li>Strong organizational, communication, and interpersonal skills.</li><li>Proficiency in MS Office and HR software is a plus.</li></ul><p>Job Type: Full-time</p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 - AED5,000.00 per month</p>

HR assistant - construction

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