construction management assistant

Habitat For Humanity

<div>Description:

The Construction Clerk supports the procurement and construction teams by processing vendor invoices, maintaining accurate records in Buildertrend (BT), and ensuring all documentation related to construction purchasing, deliveries, and job cost allocation is complete and organized. This position helps ensure smooth financial and operational workflows that enable the organization to meet its mission of building homes, communities, and hope.
Part time - 25 hours a week
Requirements:

What You&rsquo;ll Do
Support Construction Accounting &amp; Procurement<ul><li>
Process verified vendor and subcontractor invoices in Buildertrend (BT) for payment.</li><li>
Ensure all invoices, purchase orders, delivery records, and bills are properly documented.</li><li>
Allocate expenses to appropriate job cost accounts according to departmental procedures.</li><li>
Complete payment documentation by recording finance-processed payments in BT.</li><li>
Review and reconcile vendor statements as needed.</li></ul>
Maintain Accurate Records &amp; Systems<ul><li>
Enter bills, post deliveries, scan receipts, and update job records in Buildertrend.</li><li>
Assist with job setup and maintenance within BT.</li><li>
Maintain and update vendor and contractor compliance logs (NDOL, SOS, Certificates of Insurance).</li><li>
Perform data entry and filing related to construction payables, purchase orders, and billing.</li></ul>
Support Field &amp; Team Operations<ul><li>
Track field and plumbing labor hours weekly in Buildertrend.</li><li>
Provide administrative support that keeps construction projects running efficiently.</li><li>
Assist with additional duties as assigned to support construction operations.</li></ul>
What You&rsquo;ll Experience
Behind-the-scenes impact: 
Your work directly supports timely payments, accurate job costing, and smooth project execution.
Collaboration: 
You&rsquo;ll partner closely with construction, procurement, and finance teams.
Skill development: 
Gain experience in construction administration, accounting processes, and Buildertrend systems.
Mission-driven work: 
Your attention to detail helps Habitat Omaha build homes, communities, and hope.
What Success Looks Like<ul><li>
Invoices and documentation are processed accurately and on time.</li><li>
Buildertrend records are complete, current, and reliable.</li><li>
Vendor and contractor compliance information is well-maintained.</li><li>
Construction teams and finance staff have the information they need to work efficiently.</li><li>
Administrative processes support on-schedule, well-managed construction projects.</li></ul>
What You Bring
Education &amp; Experience<ul><li>
High school diploma or equivalent required.</li><li>
Minimum of 1 year of administrative, clerical, or accounting experience.</li><li>
Experience with construction accounting or management software (e.g., Buildertrend, NetSuite) preferred but not required.</li><li>
Buildertrend experience a plus.</li></ul>
Skills &amp; Strengths<ul><li>
Attention to detail: Accurate, organized, and thorough with documentation.</li><li>
Technology: Proficient in Microsoft Office and comfortable learning new systems.</li><li>
Organization: Able to prioritize tasks and manage multiple responsibilities.</li><li>
Problem-solving: Works independently to identify and resolve issues.</li><li>
Reliability: Dependable, consistent, and professional.</li></ul>
Work Environment &amp; Physical Requirements<ul><li>
Prolonged periods of sitting and working at a computer.</li><li>
Occasional lifting of up to 15 pounds.</li><li>
Office-based environment with routine administrative tasks.</li></ul>
Why It Matters
The Construction Clerk ensures the financial and administrative foundation of Habitat Omaha&rsquo;s construction work is strong. By keeping records accurate and processes moving, this role helps ensure every dollar, delivery, and document supports the successful completion of affordable homes for families in our community.
Equal Opportunity Policy
Habitat for Humanity of Omaha (Habitat Omaha) actively recruits, employs, trains, compensates employees regardless of race, color, religion, sexual orientation, gender identity or expression, gender, national origin, age, disability, genetics or veteran status. In addition to federal law requirements, Habitat Omaha complies with applicable state and local laws governing nondiscrimination in employment in every location. This policy applies to all terms and conditions of employment, including workplace harassment.
At Habitat Omaha, we have a clear vision to be the place where a diverse mix of talented people want to come, to stay, and to do their best work. Our vision is to see a world where everyone has a safe, affordable place to live, and we know our company runs on the hard work and dedication of our passionate and creative employees. Our dedication to promoting diversity, multiculturalism and inclusion is clearly reflected in the work that we do externally in the community, as well as internally with our employment practices.</div>

Construction Clerk Part Time

Schweitzer Engineering Laboratories

<div>Schweitzer Engineering Laboratories (SEL) seeks a professional, innovative, and detailed individual for our Construction Management Intern position. The ideal candidate for this position will be able to work full-time during the summer in Moscow, ID. If you are looking for an opportunity to use your organizational skills and creative talents, then this position is for you! 
As a Construction Management Intern, a typical day might include the following:<ul><li>
Support Property Management Manager and Project Coordinators with project tracking, documentation, and administrative tasks
</li><li>Track project schedules in MS Project, maintain daily job logs, and report project feedback
</li><li>Process RFIs and product submittals; update drawing files and improve archives and materials library
</li><li>Coordinate with contractors, vendors, and suppliers, including planning vendor visits and field office setup
</li><li>Continuously identify, monitor, and improve operational and office processes</li></ul> 
This job might be for you if you:<ul><li>
Are a current student pursuing an Associate or Bachelor degree in Construction Management, Business, Design, or Architecture.</li><li>
Have strong computer skills, especially 2D/3D CAD, MS Office Suite, and MS Project.</li><li>
Have excellend proofreading skills.</li><li>
Have strong writing, documentation, and speaking skills.</li><li>
Can learn concepts and technical details of products.
</li><li>Are able to work independently as well as cooperatively in a team environment.</li><li>
Are able to learn new skills and assume new responsibilities.</li><li>
Have background check results satisfactory to SEL.</li><li>
Have negative drug test result(s).</li></ul> 
Location Information
Moscow, ID &ndash; This position is located in Moscow, ID, home to our state of the art Printed Circuit Board factory. Experience the charm of small-town living, with open spaces, no traffic jams, and easy access to outdoor adventures in the nearby mountains, rivers, and forests. Enjoy the benefits of excellent schools and universities, all while embracing a more relaxed pace of life.
Competitive pay. Superior benefits. Inspiring work.
People are at the core of our company and we hire employee-owners. We welcome you to learn more about how we support our interns.<ul><li>
School matters. SEL managers work with their interns to arrange flexible schedules that accommodate classes and studying while working part-time during the school year.</li><li>
We challenge and rely on our interns to contribute high-quality work that adds value to our company and gives you an advantage with real-world experiences when seeking jobs after graduation.</li><li>
We aim to bring great talent to SEL and although not guaranteed, interns are frequently hired for full-time roles upon graduation.</li><li>
Ask our team about other intern benefits including wellness resources, community connection, and kickstarting retirement savings.</li></ul>
($20.00 - $22.00 per hour)* Our intern pay is determined based on the internship role (the work you would be doing) and your year in school (when you plan to graduate). Talk to your recruiter if you are curious about the rate for your year in school.
Communication with Applicants
We communicate with all applicants. If you do not receive a response about your application, please check your SPAM filter or reach out to us at careers@selinc.com.
SEL is an Equal Opportunity Employer: Vets/Disabled.</div>

Construction Management Intern

Albany Homes Construction Inc

Albany Homes Construction is a certified women-owned general contractor. Our team works with a steady blend of craftsmanship, clear communication, and genuine care for the families and businesses we serve. We treat every project as a luxury experience, no matter the size or budget, and bring that same level of respect and attention to our internal team.We value people who take pride in their work, think proactively, and enjoy solving problems in a collaborative environment. Ideas are welcomed, voices are heard, and ownership is encouraged. We keep things organized, transparent, and calm under pressure, so our clients &mdash; and our team &mdash; always feel supported.If you thrive in a setting where quality matters, growth is championed, and the workday is filled with purposeful momentum, you&rsquo;ll feel right at home with us.This is an in-person position - no remote worker applications please.We are looking for an organized, detail-oriented team member to support our residential construction projects in Coral Gables and surrounding areas.This is a varied role that combines construction administration, estimating support, purchasing, and general office assistance.Responsibilities:<ul><li>Pricing and ordering construction materials</li><li>Performing basic take-offs and quantity calculations from plans</li><li>Obtaining pricing from subcontractors and suppliers</li><li>Tracking subcontractor insurance, licenses, and compliance paperwork</li><li>Communicating with Spanish-speaking workers and subcontractors</li><li>Matching receipts to credit card transactions and assisting with bookkeeping records</li><li>General administrative and clerical support</li><li>Assisting the owner with day-to-day business and occasional personal tasks</li><li>Maintaining organized project files and documentation</li></ul>Requirements:<ul><li>Construction industry experience preferred</li><li>Ability to read plans and perform basic material take-offs</li><li>Strong organizational and administrative skills</li><li>Fluent English and conversational Spanish required</li><li>Proficient with Microsoft Office and email</li><li>Detail-oriented and able to manage multiple tasks simultaneously</li><li>Positive attitude and willingness to help wherever needed</li></ul>This position is ideal for someone who enjoys being involved in all aspects of a construction business and takes pride in keeping projects and paperwork organized.For your application to be submitted, please answer all of the screening questions.Pay: From $20.00 per hourApplication Question(s):<ul><li>Do you know how to read basic blueprints?</li><li>What is the formula for calculating the area of a square/rectangle, circle and triangle?</li><li>What is the formula for calculating the perimeter of a square and rectangle?</li><li>Describe your experience in the construction industry.</li><li>Why are you interested in this job?</li></ul>Language:<ul><li>English and Spanish (Required)</li></ul>Work Location: In person

Construction Administrator/Assistant Project Cordinator

Felice contracting group

We are a small, growing construction company seeking a reliable and organized individual to assist with construction billing, estimate follow-ups, and customer communication.Responsibilities:<ul><li>Follow up on submitted estimates and proposals</li><li>Track leads and maintain communication with prospective clients</li><li>Assist with construction billing, including AIA billing formats</li><li>Coordinate payment follow-ups with general contractors and clients</li><li>Maintain organized records and job documentation</li><li>Work closely with the owner and estimator to support daily operations</li></ul>Qualifications:<ul><li>Experience with construction billing preferred</li><li>Familiarity with AIA billing is a plus</li><li>Strong communication and organizational skills</li><li>Proficient with email, spreadsheets, and basic office software</li><li>Ability to work independently and manage tasks remotely</li></ul>Position Details:<ul><li>Part-time position</li><li>Semi-remote / work-from-home opportunity</li><li>Approximately 1&ndash;2 days per week</li><li>Flexible schedule</li><li>Competitive pay based on experience</li></ul>If you are detail-oriented, professional, and interested in growing with a construction company, we would love to hear from you.Job Type: Part-timePay: $20,000.00 - $25,000.00 per yearWork Location: Hybrid remote in Sayville, NY 11782

Part-Time Construction Billing & Estimate Follow-Up Coordinator

SILVERSTONE LANDSCAPING

Job Summary We are seeking a dynamic and organized Contractor Office Assistant to support our administrative operations and ensure the smooth functioning of our office environment. This role is vital in managing front desk activities, handling communications, and providing exceptional customer support. The ideal candidate will be proactive, detail-oriented, and possess strong organizational skills to help maintain an efficient workplace. As a contractor position, this role offers valuable experience in office management and administrative functions within a professional setting.Responsibilities<ul><li>Greet visitors and clients professionally, ensuring a welcoming atmosphere at the front desk</li><li>Manage multi-line phone systems, directing calls accurately and courteously</li><li>Handle data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for record keeping and bookkeeping</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Assist with calendar management and scheduling appointments for team members or contractors</li><li>Support office management duties such as ordering supplies, managing inventory, and coordinating maintenance requests</li><li>Provide excellent customer service by responding promptly to inquiries via phone or email and supporting client needs , mainly doing estimates and invoicing</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Strong computer literacy with experience in data entry and clerical tasks</li><li>Excellent organizational skills with the ability to prioritize multiple tasks effectively</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Experience with QuickBooks or similar bookkeeping software preferred</li><li>Exceptional phone etiquette and experience managing multi-line phone systems</li><li>Demonstrated office management skills including filing, calendar coordination, and document proofreading</li><li>Previous clerical or administrative experience in an office environment required</li><li>Strong time management skills to handle multiple responsibilities efficiently</li><li>Personal assistant or office support experience is advantageous for this role</li></ul>Pay: $25.40 - $30.59 per hourWork Location: In person

contractor office asistance

MUSTAFA DEVELOPERS

Hiring: Assistant Manager ProcurementLocation: DHA Phase 2, Islamabad Salary: Market CompetitiveMustafa Developers is looking for an experienced Assistant Manager Procurement to oversee procurement activities, vendor management, contract negotiations, and purchasing operations for ongoing projects.Key Responsibilities<ul><li>Develop and implement procurement strategies</li><li>Source, evaluate, and negotiate with suppliers and vendors</li><li>Manage procurement of construction materials, equipment, and services</li><li>Prepare purchase orders, comparative statements, and procurement reports</li><li>Monitor inventory requirements and supply chain activities</li><li>Ensure timely delivery of materials and services</li><li>Maintain vendor databases and performance evaluations</li><li>Ensure procurement compliance with company policies</li></ul>RequirementsEducation<ul><li>Bachelor's or Master's degree in Supply Chain Management, Business Administration, Engineering, or related field</li></ul>Experience<ul><li>4&ndash;6 years of procurement experience</li><li>Prior experience in construction or real estate procurement preferred</li></ul>Skills<ul><li>Strong negotiation and vendor management skills</li><li>Knowledge of procurement procedures and supply chain practices</li><li>Proficiency in ERP systems and MS Office</li><li>Excellent analytical and commercial acumen</li></ul>Pay: Rs75,000.00 - Rs90,000.00 per monthWork Location: On the road

Assistant Manager Procurement (DHA-2, Islamabad)

Mullins Mechanical

<div>About You

Are you a client focused construction leader who actively works to ensure project profitability? Do you have a 'can do' attitude and an unwavering commitment to excellence? If this sounds like you, then you should mull over a career with Mullins Mechanical.
We're looking for an experienced Project Executive to join our team. As a Project Executive at Mullins, you will be a key player in managing and guiding construction projects from inception to completion. Your responsibilities will include leading mega projects while mentoring and advising Senior Project Managers, Project Managers, and Assistant Project Managers, overseeing high-profile and complex projects, and developing strong client relationships. Your role will encompass various aspects from project setup to closeout, and you will play a critical role in project forecasting, change management, and project schedule management. The work location for this position will be based on assignment to a project location. 


Our Commitment

Our commitment to excellence in safety, quality, customer service, and professionalism has earned us a top-notch reputation in the industry. Built on client relationships, our project teams are committed to providing services with integrity that will uphold our prestige within the industry.

We realize that our greatest asset is our people. We offer competitive compensation and benefits packages that include medical, dental, vision, life, disability, paid holidays, paid vacation, and 401K. 


Responsibilities
<ul><li>Mentor and guide Senior Project Managers, Project Managers, and Assistant Project Managers</li>
<li>Oversee high-profile and complex projects with minimal executive oversight</li>
<li>Collaborate with team leaders to allocate necessary resources to meet project schedules</li>
<li>Attend project hand-off meetings to gather crucial project information</li>
<li>Review and approve construction projects and Schedule of Values for owner billing</li>
<li>Actively manage project schedules, budgets, and profitability</li>
<li>Approve high-value subcontracts and purchase orders, including negotiations</li>
<li>Review and approve monthly project billing and invoices</li>
<li>Oversee pricing, negotiations, and authorization of project scope changes</li>
<li>Review and approve Notices of Delay to document external schedule impacts</li>
<li>Participate in hiring and recruiting project management and field personnel</li>
<li>Conduct annual employee reviews for direct reports</li>
<li>Ensure project safety, quality, and productivity</li>
<li>Maintain job site cleanliness and update project tracking forms</li></ul> 


Qualifications
<ul>
<li>10+ years of previous work experience in the Industrial Construction industry, with experience managing projects $75MM+ in value</li>
<li>Certification such as SPMP, PMP, CCM, or equivalent is a plus</li>
<li>OSHA 30, First Aid, and CPR Training</li>
<li>Extensive experience managing construction project budgets</li>
<li>Strong knowledge of construction materials and equipment</li>
<li>Highly organized with proven leadership skills</li>
<li>Proficiency in MS Office Suite</li>
<li>Familiarity with construction safety and quality standards</li>
<li>Understanding of construction management processes</li>
<li>Ability to collaborate and plan effectively</li>
<li>Experience with construction and project management software (i.e. Procore)</li>
<li>Budgeting, scheduling, negotiation, and cost control abilities</li>
<li>Strong familiarity with contract and subcontract documents</li>
<li>Conflict resolution and management experience</li>
<li>Excellent time management and multitasking skills</li>
<li>Outstanding communication and interpersonal abilities</li>
</ul><div>
Join Us 
Mullins Mechanical ranked #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We're proud to be one of the fastest growing privately held companies in America. We're a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.</div></div>

Project Executive - Mechanical Pipe HVAC - Mission Critical - (Travel/Remote/Hybrid)

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