construction office administrator

Quad Team Technical Services

<div><div><div>Benefits:</div>
<ul><li>Retirement Plan</li>
<li>Competitive salary</li>
<li>Opportunity for advancement</li>
<li>Training &amp; development</li>
</ul></div><div><div>Office Manager (Remote) 
</div><div>We&rsquo;re a fast-growing electrical and low-voltage contracting company supporting critical infrastructure in commercial, industrial, and government facilities. From security systems to backup power and communications networks, our work keeps organizations secure, connected, and operational. 
We&rsquo;re looking for an Office Manager who thrives on organization, accountability, and follow-through. In this role, you&rsquo;ll be the central hub of our operations&mdash;keeping communication clear, documentation clean, and projects moving forward. You&rsquo;ll work directly with leadership and field teams to create structure, consistency, and reliability across the business. 
</div><div>What You&rsquo;ll Do</div>
<ul><li>Build and maintain office systems, SOPs, and digital filing structure</li>
<li>Manage project documentation (RFIs, COIs, submittals, permits, change orders)</li>
<li>Coordinate vendors, purchase orders, and compliance documentation</li>
<li>Support billing, timesheets, expense tracking, and bookkeeping coordination</li>
<li>Act as the communication link between leadership, field teams, and vendors</li>
</ul><div>What We&rsquo;re Looking For</div>
<ul><li>6+ years in construction office admin, project coordination, or operations</li>
<li>Strong understanding of construction documentation workflows</li>
<li>Proficiency with Microsoft Office + Teams / SharePoint / OneDrive</li>
<li>Experience with Procore / PlanGrid / Buildertrend is a plus</li>
<li>Highly organized, proactive, and able to self-manage remotely</li></ul> 
<div> 
</div><div>If you&rsquo;re the person who keeps things on track, brings order to moving parts, and ensures nothing slips, this role gives you the opportunity to shape how the company runs as we grow. 
</div>
</div>This is a remote position.</div>

Office Manager

Saulsbury

<div>
 Take your next step with Saulsbury Industries!
 
 
 Location: Permian Basin / West Texas
 
 
 Type: Full Time - Multiple Projects
 
 
 
 General Information/Job Summary
 
 
 
 Provides administrative support for field operations. Primary duties include maintaining office records in Workday HR System, Payroll processing in NOVAtime and implementing office-based procedures and policies as directed by the management.
 
 
 
 Responsibilities/Competencies
 
 
 
 <ul>
 <li>
 Data entry in HR system to include, new hire processing, status changes and separations.
 </li>
 <li>
 Assist employees with online new hire process, verifying documents, E-verify, completeness of online onboarding and adhering to deadlines of submitting information into required databases.
 </li>
 <li>
 General office duties including scanning paperwork for all, reports, and drug testing, answering phones, filing and maintaining electronic documentation and correspondence., copying, and other duties as directed by project management.
 </li>
 <li>
 Obtain required authorization/approvals for various paperwork.
 </li>
 <li>
 Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues.
 </li>
 <li>
 Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe.
 </li>
 <li>
 Monitor job site radio communications, distribute messages to employees and management.
 </li>
 <li>
 Assist Project HSE site on-boarding including safety orientation.
 </li>
 <li>
 Assist Site Manager and Superintendents with weekly progress reports.
 </li>
 <li>
 Enter correct phase codes correctly and material recaps.
 </li>
 <li>
 Support Superintendent with equipment inventory, tracking, and coding.
 </li>
 <li>
 Ensure procurement of office supplies and consumable materials
 </li>
 <li>
 Assist Purchasing with paperwork, collecting, and matching delivery tickets, communicate with vendors, prepare for billing.
 </li>
 <li>
 Receive, sort and log all incoming deliveries; prepare all outbound deliveries.
 </li>
 <li>
 Provide maps and directions for visitors to the site, including subcontractors, new employees and delivery personnel.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 2+ years of experience in field clerk/office management in a construction environment
 </li>
 <li>
 Strong teamwork orientation, initiative, communication, problem-solving and leadership skills. Ability to work cross functionally with departments and team members.
 </li>
 <li>
 Ability to Travel and report to different field offices within the Permian Basin.
 </li>
 <li>
 Per Diem offered if primary residence is outside of 50 miles from location
 </li>
 <li>
 Detail oriented to organize and handle multiple project tasks.
 </li>
 <li>
 Exhibit a positive professional attitude, maintain confidentiality, and have a high-level of customer service skills for internal and external customers.
 </li>
 <li>
 Work closely with the corporate HR team regarding field employees. Effectively communicate policies and procedures.
 </li>
 <li>
 Willing to work in a construction environment and comply with all safety and Personal Protective Equipment requirements.
 </li>
 <li>
 Travel may be required depending on project location.
 </li>
 <li>
 Proficient in Excel and Microsoft Office, Outlook, Word
 </li>
 <li>
 Comply with the attendance requirements of the project.
 </li>
 <li>
 Authorized to work in the United States
 
 
 </li>
 </ul>
 
 Physical Requirements
 
 
 
 The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job, to include but not limited to:
 
 
 <ul>
 <li>
 Frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear.
 </li>
 <li>
 Occasionally required to stoop, kneel, or crouch.
 </li>
 <li>
 Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
 </li>
 <li>
 Vision abilities include close vision, distance vision, peripheral vision, depth. perception, and ability to adjust focus.
 </li>
 </ul>
</div>

Field Office Manager - Multiple Projects

M and W Projects

Construction Administrator / Controller:Location: Mt. Pleasant, SCJob Title: Construction Administrator (Permitting, Quickbooks, Office Management)Job Type: Full-Time (Monday - Friday 9am-5pm)Compensation: Competitive - Based on Experience<ul><li>Salary (40hrs / week)</li><li>Paid Time-off (Vacation / Holidays)</li><li>Performance based bonuses and incentives</li><li>Sales commissions</li></ul>About the RoleWe are seeking a FUN, detail-oriented, Rockstar! This is a Construction Administrator / Controller position that plays a critical role in supporting our construction TEAM and projects. The controller manages the permitting and inspections process as well as, financial transactions, tracking project costs, preparing bids, and handling accounts payable and receivables. The ideal candidate thrives in a fast-paced environment and has strong organizational and communication skills.Required Qualifications<ul><li>Rockstar attitude with a Strong Work Ethic!</li><li>A Team Player with the willingness to be a team leader; A &ldquo;do what it takes&rdquo; mentality.</li><li>Experience with Quick Books: Data entry, reconciliations, job costing reports.</li></ul>Key Responsibilities<ul><li>Manage accounts payable and accounts receivable for multiple construction projects</li><li>Prepare, review, and submit proposal packages and bid documents for new projects</li><li>Track and monitor project costs daily/weekly, including labor, materials, subcontractors, and equipment</li><li>Reconcile monthly credit card statements and ensure all charges are properly allocated to projects</li><li>Code and enter invoices, ensuring proper job costing and approval workflows</li><li>Prepare client invoices and maintain accurate aging reports</li><li>Assist with subcontractor onboarding, insurance compliance, and lien waiver tracking</li><li>Manage the permitting process, including preparing, submitting, and tracking building permits and other regulatory approvals with local municipalities and agencies.</li><li>Handle general administrative duties as needed to support the construction team and maintain the office and work flow.</li></ul>Preferred Qualifications<ul><li>2+ years of experience in construction administration, project accounting, or similar role</li><li>Strong understanding of construction accounting principles (job costing, progress billing, etc.)</li><li>Experience with bid preparation and subcontractor bid solicitation</li><li>Proficiency in managing accounts payable/receivable and credit card reconciliation</li><li>Excellent attention to detail, organization and communication skills</li><li>Proficient in Microsoft Excel, Word, and Outlook (advanced Excel and web based software skills preferred)</li><li>Experience with web based construction management software (e.g., Procore, Buildertrend, Ressio, or similar) is a plus</li><li>Ability to multitask and prioritize in a deadline-driven environment</li><li>Strong written and verbal communication skills.</li></ul>What We Offer<ul><li>Competitive salary based on experience</li><li>Performance based bonuses</li><li>Paid time off + holidays</li><li>Opportunities for growth within a growing construction company</li><li>Sales Commissions on leads that close projects</li></ul>If you have a great work ethic and are ready to grow your career in a fun, fast paced environment we want to hear from you! Please submit your resume and a brief cover letter highlighting your relevant experience.Pay: $40,000.00 - $60,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: In person

Construction Administrator / Controller:

Sea renovation

Overview We are seeking a dynamic and highly organized Office Administrator to join our construction company team and ensure the smooth operation of our office environment. This vital role involves managing daily administrative tasks, coordinating schedules, overseeing vendor relationships, and supporting team members . The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional communication skills, and possess a proactive approach to problem-solving. By fostering an efficient and welcoming office atmosphere, you will contribute significantly to our company's success and growth.Duties<ul><li>Manage and coordinate daily office operations, including front phone call leads responsibilities and multi-line phone systems to ensure seamless communication.</li><li>Oversee schedule management for executives and team members, including calendar organization, appointment setting, and meeting arrangements.</li><li>Facilitate vendor management by coordinating service providers, processing invoices, and maintaining positive professional relationships.</li><li>budgeting tasks, and basic office bookkeeping to maintain financial accuracy.</li><li>Manage office supplies inventory, order necessary materials, and ensure the office remains well-stocked and organized.</li><li>Maintain excellent phone etiquette while managing inquiries professionally and courteously across all communication channels.</li></ul>Experience<ul><li>Proven experience in office administration or related roles within a professional environment.</li><li>Supervising experience is preferred to oversee administrative staff or support teams effectively.</li><li>Strong organizational skills with the ability to manage multiple calendars, schedules, and priorities simultaneously.</li><li>Experience in vendor management, budgeting, and basic bookkeeping enhances your effectiveness in this role.</li><li>Prior experience in construction or service management settings is a plus.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;are essential for fostering positive interactions internally and externally. Join us as an Office Administrator to bring energy, efficiency, and professionalism into our workplace! Your proactive approach will help create an organized environment where teams can thrive while delivering outstanding support across all facets of our operations.</li></ul>Pay: $21.00 - $25.00 per hourBenefits:<ul><li>Dental insurance</li></ul>Work Location: Remote

Office Administrator

Stratum Environmental Group

About the jobAbout the RoleStratum Env Group is looking for a detail-oriented Company Administrator to keep our office running smoothly. You&rsquo;ll handle day-to-day bookkeeping, invoicing, payroll support, and general administrative operations. QuickBooks proficiency is a must.Key Responsibilities<ul><li>Manage accounts payable/receivable, invoicing, and billing in QuickBooks</li><li>Process payroll and maintain employee records</li><li>Track job costs, purchase orders, and vendor payments</li><li>Maintain organized filing systems (digital and physical)</li><li>Coordinate with project managers on budgets and expense reports</li><li>Handle general office administration, correspondence, and scheduling</li><li>Assist with compliance documentation and permit tracking</li></ul>Requirements<ul><li>Proficiency in QuickBooks (Desktop or Online) &mdash; required</li><li>2+ years of administrative or bookkeeping experience</li><li>Strong attention to detail and accuracy</li><li>Proficient in Microsoft Office (Excel, Word, Outlook)</li><li>Ability to manage multiple priorities and meet deadlines</li><li>Experience in construction, environmental services, or erosion control is a plus</li></ul>How to ApplySend your resume and a brief cover letter to [hr@stratumeg.com]. Include &ldquo;Company Administrator&rdquo; in the subject line.Pay: From $60,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>QuickBooks: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Required)</li></ul>Location:<ul><li>Texas (Required)</li></ul>Work Location: Remote

Company Administrator

Integrated Group

Job Title: Site Administrator Location: Doha,Qatar Employment Type: Full-TimeJob Summary: We are seeking an experienced and highly organized Site Administrator to manage daily administrative operations at our project site. The ideal candidate will have a minimum of 5 years of relevant experience, with a strong background in handling accommodation and transportation logistics for large-scale project teams of up to 300 employees.Key Responsibilities:<ul><li>Oversee and manage site accommodation facilities, ensuring comfort and compliance with company standards</li><li>Coordinate transportation logistics, including scheduling and fleet management for site personnel</li><li>Maintain accurate records of employee accommodation and transportation arrangements</li><li>Liaise with vendors, service providers, and internal departments to ensure smooth site operations</li><li>Handle administrative documentation, reporting, and site correspondence</li><li>Ensure adherence to health, safety, and company policies on-site</li><li>Support HR and operations teams with onboarding and mobilization of staff</li></ul>Requirements:<ul><li>Minimum 5 years of experience as a Site Administrator or in a similar role</li><li>Proven experience managing accommodation and transportation for large project teams (up to 300 employees)</li><li>Strong organizational and multitasking skills</li><li>Excellent communication and coordination abilities</li><li>Proficiency in MS Office and administrative systems</li><li>Ability to work under pressure in a fast-paced environment</li></ul>Preferred Qualifications:<ul><li>Experience in construction, oil &amp; gas, or large infrastructure projects</li><li>Knowledge of local regulations related to accommodation and transport</li></ul>How to Apply: Interested candidates are invited to submit their CV to hr@igqatar.com with the subject line &ldquo;Site Administrator Application&rdquo;.Job Type: PermanentPay: QAR2,500.00 - QAR3,000.00 per monthWork Location: In person

Site Administrator (Oil & Gas)

Saaiban Makreting Network

Job Title: Building Administrator Location: Gulshan-e-Maymar Sector Y-4, Karachi Working Hours: 10:00 AM &ndash; 7:00 PM (6 DAYS A WEEK)Position OverviewJob Summary: We are seeking a proactive and organized Building Administrator to oversee the day-to-day operations of the building. The ideal candidate will be responsible for managing staff, ensuring smooth facility operations, handling client interactions, and supporting administrative and coordination tasks.Key Responsibilities:<ul><li>Oversee all building operations and ensure everything runs efficiently and smoothly.</li><li>Supervise and manage building staff, including receptionists and support personnel.</li><li>Handle and assist walk-in clients professionally, ensuring a positive experience.</li><li>Coordinate and support new hiring processes for building-related staff.</li><li>Maintain awareness and coordination of any construction, maintenance, or repair work within the building.</li><li>Ensure proper communication between departments and staff.</li><li>Maintain records and manage data using CRM systems.</li><li>Prepare reports, documentation, and correspondence using Microsoft Word and Excel.</li><li>Monitor cleanliness, safety, and overall upkeep of the building premises.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field (preferred).</li><li>Proven experience in administration, facility management, or a similar role.</li><li>Strong organizational and multitasking skills.</li><li>Excellent communication and interpersonal abilities.</li><li>Proficiency in CRM systems and Microsoft Office (Word, Excel).</li><li>Ability to handle multiple responsibilities and work under pressure.</li><li>Basic knowledge of construction or maintenance processes is a plus.</li></ul>Application ProcessInterested candidates who meet the above criteria are encouraged to apply with their updated resumes.Note: Only shortlisted candidates will be contacted for an interview.Submit your resume at: saaibanmarketingnetwork@gmail.comJob Type: Full-timeWork Location: In person

Building Administrator - URGENT HIRING (GULSHAN-E-MAYMAR SECTOR Y4)

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