construction office manager

Doyle Construction

<div>Doyle Construction

Office Manager/Bookkeeper (Construction) 
Location: Olympia/Tumwater, WA 
 
Are you a detail-driven professional who keeps businesses running smoothly?

You know bookkeeping, you understand how an office should function, and you take pride in keeping things organized, accurate, and on track. You're comfortable owning the numbers, supporting leadership, and being the steady presence that keeps a growing company aligned. If you're the kind of person who likes structure, accountability, and doing things the right way, keep reading. 
Doyle Construction is a residential general contractor specializing in custom homes, remodels, and ADUs in the Olympia area. Since 2019, the company has grown rapidly by focusing on honesty, transparency, communication, and high-quality craftsmanship. This role is critical as the business continues to scale. 
Key Responsibilities
<ul>
<li>Own day-to-day office management and administrative operations</li>
<li>Handle bookkeeping and financial records in QuickBooks Online</li>
<li>Manage Accounts Payable / Accounts Receivable and reconciliations</li>
<li>Support job costing and project financial tracking</li>
<li>Coordinate payroll processing and basic HR administration support</li>
<li>Manage contracts, insurance, and compliance documentation</li>
<li>Collect and track vendor/subcontractor paperwork (W-9s, COIs, lien releases)</li>
<li>Support ownership with financial reporting, budgeting, and process improvement</li>
<li>Serve as the front-office presence (phones, light reception, internal coordination)</li>
</ul>
Qualifications
<ul>
<li>Prior experience as an Office Manager, Bookkeeper, or similar role</li>
<li>Strong proficiency in QuickBooks Online (construction experience strongly preferred)</li>
<li>Understanding of job costing and construction financial workflows (preferred)</li>
<li>Highly organized, detail-oriented, and proactive</li>
<li>Comfortable handling confidential financial and personnel information</li>
<li>Able to work independently while collaborating closely with ownership</li>
<li>Valid driver's license and reliable transportation for occasional local travel to project sites.</li> 
</ul>
Pay &amp; Benefits
<ul>
<li>Full-time, W-2 Employment</li>
<li>Pay range: $27 to $40 per hour ($56,000 to $83,200 annually, based on experience)</li>
<li>Stable, in-office role with consistent hours</li>
<li>Benefits package to be discussed during the hiring process</li>
<li>Opportunity for long-term growth as the company scales</li>
</ul>
Why Doyle
<ul>
<li>You are a key player, not a back-office afterthought</li>
<li>Direct access to ownership and real influence on how the business runs</li>
<li>A company built on integrity, transparency, and doing things right</li>
<li>Work with a team that values professionalism, accountability, and clear communication</li>
<li>Be part of a growing custom builder where your role truly matters</li>
</ul>
Doyle Construction is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law. We provide reasonable accommodations for applicants and employees as required by law.</div>

Office Manager/Bookkeeper (Construction)

Invertice

<div>Invertice
Office Manager
Location: Huntingdon Valley, PA 
 
Invertice is a telecommunications construction contractor specializing in tower construction, structural modifications, and civil infrastructure for wireless carriers. We perform raw land site builds, tower modifications, antenna and line installation, equipment installations, and supporting civil work across the Northeast, South, and Midwest under direct MSAs with Verizon, T-Mobile, and other major carriers.
The Office Manager serves as the administrative and operational hub of the company. This role ensures that financial tracking, documentation, vendor coordination, and internal communication systems run efficiently and accurately.
This is not a passive administrative role. The ideal candidate is organized, process-oriented, and comfortable operating in a fast-paced construction environment where priorities shift and precision matters. The Office Manager works closely with ownership, project managers, field leadership, vendors, and subcontractors to maintain operational flow and financial accuracy. 
 
Key Responsibilities
Administrative &amp; Operational Oversight
<ul><li>Manage day-to-day office operations and internal coordination
</li><li>Maintain organized filing systems (digital and physical)
</li><li>Support project documentation flow (contracts, COIs, permits, compliance records)
</li><li>Coordinate onboarding paperwork and employee records
</li><li>Track and manage business licenses, registrations, and renewal deadlines
</li><li>Maintain corporate compliance records across states of operation
</li><li>Assist with preparation and submission of regulatory and compliance documentation
</li></ul>Financial &amp; Accounting Support
<ul><li>Process accounts payable and accounts receivable
</li><li>Track vendor invoices, lien releases, and payment schedules
</li><li>Assist with purchase order (PO) processing and invoice matching
</li><li>Review and reconcile corporate credit card transactions and expense reports
</li><li>Support job cost tracking and reporting
</li><li>Assist with payroll coordination and timesheet verification
</li><li>Work with external CPA/bookkeeper as needed
</li></ul>Project &amp; Vendor Coordination
<ul><li>Maintain subcontractor compliance documentation (W-9s, COIs, licenses)
</li><li>Track subcontract agreements and change orders
</li><li>Support bid document preparation and distribution
</li><li>Assist with contract administration and document control
</li></ul>Executive Support
<ul><li>Provide administrative support to leadership
</li><li>Prepare internal reports and operational summaries
</li><li>Improve systems and workflows to reduce inefficiencies
</li></ul>Qualifications
<ul><li>3-5+ years of office management experience (construction industry preferred)
</li><li>Strong understanding of construction workflows and documentation</li>
<li>Experience with accounts payable/receivable and basic job costing
</li><li>Proficiency in QuickBooks
</li><li>Strong Microsoft Excel and administrative systems skills
</li><li>Experience managing subcontractor compliance documentation
</li><li>High attention to detail and organizational discipline
</li><li>Strong written and verbal communication skills
</li><li>Ability to prioritize tasks in a deadline-driven environment
</li></ul>Compensation &amp; Benefits
<ul><li>Full-time, in-office position
</li><li>Salary range: $60,000 - $70,000 annually (based on experience)
</li><li>Health benefits package
</li><li>Paid Time Off and recognized holidays
</li><li>Long-term opportunity
</li></ul>Invertice is an equal opportunity employer and evaluates candidates based on capability, experience, and alignment with operational standards.
This role is ideal for a structured, detail-oriented professional who thrives in environments where organization, accountability, and process discipline directly impact project success.</div>

Office Manager

Wall SYstems

Office Manager/Administrative Assistant &ndash; Commercial Construction CompanyLocation: Lexington, SC (On-site only &ndash; very little, if any remote work available) Employment Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (with 1-hour lunch break) Salary: $35,000 &ndash; $45,000 per year, based on experienceAbout the Role We are a growing commercial construction company headquartered in Lexington, SC, specializing in high-quality subcontracting services for various building projects. We're seeking a reliable, detail-oriented Office Manager/Administrative Assistant to handle the day-to-day administrative and financial operations of our office. This is a hands-on role in a fast-paced environment where you'll work independently while coordinating with field teams, subcontractors, vendors, and leadership.If you're organized, proactive, and comfortable managing multiple priorities without constant supervision&mdash;but still enjoy interacting with people to get things scheduled and coordinated&mdash;this could be a great fit.Key Responsibilities<ul><li>Perform bookkeeping tasks using QuickBooks (including accounts payable/receivable, reconciliations, and general ledger maintenance)</li><li>Process payroll for employees and subcontractors</li><li>Process vendor payments through various vendor websites/portals.</li><li>Schedule jobs, meetings, and subcontractor coordination</li><li>Prepare and assemble submittal packages for projects</li><li>Acquire and manage necessary business licenses and permits</li><li>Manage cloud-based file storage systems (organization, access, backups)</li><li>Manage hotel reservations for field crews when needed.</li><li>Handle general office duties such as correspondence, filing, supply ordering, and vendor coordination</li><li>Support other administrative needs to keep operations running smoothly</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on experience with QuickBooks (proficiency in both Desktop and Online versions strongly preferred)</li><li>Strong experience with Microsoft Office suite (especially Excel and Word)</li><li>Ability to work independently with minimal supervision while being personable and communicative for scheduling and coordination</li><li>Comfortable learning construction-specific materials, labor codes, and terminology quickly (construction-related field experience preferred but not required)</li><li>Reliable transportation and ability to work on-site full-time in Lexington, SC</li></ul>Preferred Qualifications<ul><li>Experience with iPad or Mac devices and apps</li><li>Familiarity with construction project management software (e.g., ProCore, AutoDesk, BuilderTrend)&mdash;please highlight any relevant experience on your resume</li><li>Previous office or administrative experience in construction, subcontracting, or a related industry</li><li>Bilingual fluency in English and Spanish (spoken and written) &ndash; this is a huge plus for effective communication with diverse teams, subcontractors, and vendors but certainly not required.</li></ul>Benefits<ul><li>Paid Time Off (PTO) available after 6 months of employment</li><li>Paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li></ul>No formal education requirements&mdash;practical experience and skills matter most here.How to Apply Please submit your resume through Indeed. In your application or cover message, briefly note your QuickBooks experience level (years and versions), any construction/project management software familiarity, and if you're bilingual in Spanish/English.We review applications promptly and will reach out to qualified candidates to discuss next steps, including sharing more details about the company.We look forward to hearing from organized, dependable professionals ready to support a growing team!(Equal Opportunity Employer &ndash; we hire based on skills and experience.)Job Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Office Manager/Administrative Assistant

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

Cedar Park Group Inc.

<div>Cedar Park Group is recruiting an experienced Office Manager to support daily operations for a construction client. This role is central to keeping the office organized, field teams supported, and administrative processes running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable juggling scheduling, customer communication, billing support, and compliance tasks in a fast-paced construction environment.
Schedule / Shift
Monday&ndash;Friday 
Day shift (standard business hours)
Responsibilities
Administrative Operations
<ul><li>Oversee day-to-day office operations and ensure efficient workflows
</li><li>Maintain office supplies, equipment, and vendor relationships
</li><li>File and manage service records, permits, and job documentation
</li></ul>Customer Service &amp; Scheduling
<ul><li>Act as the first point of contact for clients (phone, email, in-person)
</li><li>Schedule service appointments and dispatch technicians using scheduling software
</li><li>Follow up with customers regarding service completion and concerns
</li></ul>Billing &amp; Accounting Support
<ul><li>Generate and send invoices in a timely manner
</li><li>Process payments and maintain accurate records
</li><li>Support certified payroll, accounts payable/receivable, and basic bookkeeping
</li></ul>HR &amp; Compliance Support
<ul><li>Maintain employee files and assist with onboarding
</li><li>Track technician certifications and compliance (EPA, OSHA, etc.)
</li><li>Support time-off tracking, training coordination, and performance documentation
</li></ul>Project Coordination
<ul><li>Assist with job quotes, proposals, and permit applications
</li><li>Coordinate with suppliers and subcontractors on materials and job status
</li></ul>Requirements
Required
<ul><li>3+ years of office management experience
</li><li>Prior experience in construction or a trade-based environment
</li><li>Strong organizational and multitasking skills
</li><li>Proficiency with office software and scheduling tools
</li><li>Clear written and verbal communication skills
</li><li>Ability to work independently and manage competing priorities
</li></ul>Preferred
<ul><li>Experience with field service or dispatch software
</li><li>Basic accounting or bookkeeping experience
</li><li>Familiarity with certified payroll processes
</li></ul>Benefits
<ul><li>PTO
</li><li>Vacation Pay
</li><li>Bonus Pay
</li><li>Health Insurance
</li><li>401(k)</li></ul>
Why Join Us:
Join Cedar Park Group and experience a company that genuinely values your growth and success. Beyond our standard benefits like bonuses, PTO, health insurance, and training and career advancement, you will have an entire team dedicated to your success. Your personal recruiter will help you with your credentialing and document process. If you're ready to take the next step in your career and experience the difference a dedicated team can make, we invite you to join Cedar Park and become part of our family. Your career growth and success are our top priority!
Apply today and take the next step in your construction career!</div>

Swank Enterprises Missoula

Swank Enterprises is hiring an administrative assistant / project manager assistant for our Missoula office branch.In this position, you will work closely with your designated project manager(s) to perform general construction admin operations, communication, document control &amp; filing of various project documentation. I.e., Construction documents (Plans and Specifications), RFI&rsquo;s, material submittals, insurance certs, Invoice coding &amp; tracking, filing contacts, producing change orders and communication within Swank Enterprises departments, such as, accounts payable, accounts receivable, labor etc.General administrative office duties include maintaining overall office wellness, such as, greet and support visitors, keeping office supplies stocked, mailing &amp; postage, office related errands, archive project documents, water office plants, recycle office paper, etc.Job Details:- Full Time &ndash; 40 hrs/week- Specific daily hours &ndash; 8AM &ndash; 5PM- Workdays M-F- 1 hour lunch breakJob Responsibilities &amp; Tasks- Answer phone calls- Personable with a bright disposition- General project management assistance- Upload documents to construction software programs- Collect and file various construction documents- Complete paperwork- Invoice Filing &amp; Cost Coding- Email- Typing- Printing &amp; scanning- Errands for general office supplies- Mailing &ndash; USPS, UPS, FedEx- Small checking account operations &ndash; Deposit and write checks- Recycle paper bin- Water office plantsSoftware and Programs necessary for job tasks:- Microsoft Programs: Word, Excel, Office, Project- Procore Construction management- Sage 300 Construction- OneDrive, DropboxPay, Benefits and compensation:- Salary Range - $3,600 - $4,100- Retirement &mdash; Swank 401K plan &amp; ESOP- Health Insurance- Paid time off- Paid holidaysJob Type: Part-timePay: $3,600.00 - $4,100.00 per monthBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Project Assistant/Administrative Assistant

Search 10000+ Construction office manager jobs near you this April. New roles added regularly across leading industries. Apply today.

10000 construction office manager jobs Near Me

Office Manager/Bookkeeper (Construction)

Office Manager/Bookkeeper (Construction)

Office Manager

Office Manager/Administrative Assistant

Administrative & Office Manager / Lead Coordinator

Office Manager

Project Assistant/Administrative Assistant