construction office manager

Lombardi Property Development

Job Summary LPD Builders is seeking an experienced Office Manager to join our commercial construction team. This role is central to our operations and is responsible for ensuring accurate financial management, smooth project workflows, and compliance. The ideal candidate is highly organized, detail-oriented, and familiar with construction-specific financial processes.This is a full ownership role, not a clerical position. The Office Manager will manage AR/AP, job cost reporting, cash forecasting, and project documentation while coordinating key meetings and tracking operational metrics.Duties<ul><li>AR / Invoicing / Pay Apps</li><li>Issue all client invoices on a fixed cadence</li><li>Forecast and update weekly staffing and material requirements for active projects.</li></ul>Job Cost &amp; Reporting<ul><li>Update job cost weekly for all active projects</li><li>Produce a simple WIP report including contract amount, billed to date, cost to date, and projected margin</li></ul>Cadence &amp; Meetings<ul><li>Own the office calendar and coordinate all logistics</li><li>Schedule and help the CEO run meetings:</li><li>Weekly meetings</li><li>Weekly production meeting (PM, Superintendent, APM)</li><li>Prepare agendas, capture decisions, and track action items</li></ul>Paperwork &amp; Compliance<ul><li>Track and maintain contracts, COIs, W‑9s, lien waivers, and permits</li><li>Ensure all deadlines are up to date and documents are compliant</li><li>Prepare accurate pay applications with supporting documentation</li><li>Track retainage and ensure all amounts are recorded properly</li></ul>Skills<ul><li>4+ years of construction industry experience</li><li>Strong understanding of AIA billing, G702/G703 pay applications, retainage tracking</li><li>Experience with job costing, WIP reports, and construction accounting</li><li>Proficiency in managing accounts payable, accounts receivable, subcontractor billing, and cash flow forecasting</li><li>Excellent organizational, time management, and communication skills</li><li>Ability to own processes and deliver results independently</li><li>Familiarity with construction compliance, contracts, lien waivers, permits, and insurance documentation</li><li>Ability to handle human resources responsibilities including training &amp; development and employee relations</li><li>Experience in medical office management is a plus, but not required</li><li>Excellent organizational skills to prioritize tasks effectively in a fast-paced environment</li><li>Demonstrated ability to manage schedules efficiently and coordinate multiple projects simultaneously</li></ul>Pay: From $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li></ul>Work Location: In person

Office Manager

Wall SYstems

Office Manager/Administrative Assistant &ndash; Commercial Construction CompanyLocation: Lexington, SC (On-site only &ndash; very little, if any remote work available) Employment Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (with 1-hour lunch break) Salary: $35,000 &ndash; $45,000 per year, based on experienceAbout the Role We are a growing commercial construction company headquartered in Lexington, SC, specializing in high-quality subcontracting services for various building projects. We're seeking a reliable, detail-oriented Office Manager/Administrative Assistant to handle the day-to-day administrative and financial operations of our office. This is a hands-on role in a fast-paced environment where you'll work independently while coordinating with field teams, subcontractors, vendors, and leadership.If you're organized, proactive, and comfortable managing multiple priorities without constant supervision&mdash;but still enjoy interacting with people to get things scheduled and coordinated&mdash;this could be a great fit.Key Responsibilities<ul><li>Perform bookkeeping tasks using QuickBooks (including accounts payable/receivable, reconciliations, and general ledger maintenance)</li><li>Process payroll for employees and subcontractors</li><li>Process vendor payments through various vendor websites/portals.</li><li>Schedule jobs, meetings, and subcontractor coordination</li><li>Prepare and assemble submittal packages for projects</li><li>Acquire and manage necessary business licenses and permits</li><li>Manage cloud-based file storage systems (organization, access, backups)</li><li>Manage hotel reservations for field crews when needed.</li><li>Handle general office duties such as correspondence, filing, supply ordering, and vendor coordination</li><li>Support other administrative needs to keep operations running smoothly</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on experience with QuickBooks (proficiency in both Desktop and Online versions strongly preferred)</li><li>Strong experience with Microsoft Office suite (especially Excel and Word)</li><li>Ability to work independently with minimal supervision while being personable and communicative for scheduling and coordination</li><li>Comfortable learning construction-specific materials, labor codes, and terminology quickly (construction-related field experience preferred but not required)</li><li>Reliable transportation and ability to work on-site full-time in Lexington, SC</li></ul>Preferred Qualifications<ul><li>Experience with iPad or Mac devices and apps</li><li>Familiarity with construction project management software (e.g., ProCore, AutoDesk, BuilderTrend)&mdash;please highlight any relevant experience on your resume</li><li>Previous office or administrative experience in construction, subcontracting, or a related industry</li><li>Bilingual fluency in English and Spanish (spoken and written) &ndash; this is a huge plus for effective communication with diverse teams, subcontractors, and vendors but certainly not required.</li></ul>Benefits<ul><li>Paid Time Off (PTO) available after 6 months of employment</li><li>Paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li></ul>No formal education requirements&mdash;practical experience and skills matter most here.How to Apply Please submit your resume through Indeed. In your application or cover message, briefly note your QuickBooks experience level (years and versions), any construction/project management software familiarity, and if you're bilingual in Spanish/English.We review applications promptly and will reach out to qualified candidates to discuss next steps, including sharing more details about the company.We look forward to hearing from organized, dependable professionals ready to support a growing team!(Equal Opportunity Employer &ndash; we hire based on skills and experience.)Job Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Office Manager/Administrative Assistant

Cedar Park Group Inc.

<div>Cedar Park Group is recruiting an experienced Office Manager to support daily operations for a construction client. This role is central to keeping the office organized, field teams supported, and administrative processes running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable juggling scheduling, customer communication, billing support, and compliance tasks in a fast-paced construction environment.
Schedule / Shift
Monday&ndash;Friday 
Day shift (standard business hours)
Responsibilities
Administrative Operations
<ul><li>Oversee day-to-day office operations and ensure efficient workflows
</li><li>Maintain office supplies, equipment, and vendor relationships
</li><li>File and manage service records, permits, and job documentation
</li></ul>Customer Service &amp; Scheduling
<ul><li>Act as the first point of contact for clients (phone, email, in-person)
</li><li>Schedule service appointments and dispatch technicians using scheduling software
</li><li>Follow up with customers regarding service completion and concerns
</li></ul>Billing &amp; Accounting Support
<ul><li>Generate and send invoices in a timely manner
</li><li>Process payments and maintain accurate records
</li><li>Support certified payroll, accounts payable/receivable, and basic bookkeeping
</li></ul>HR &amp; Compliance Support
<ul><li>Maintain employee files and assist with onboarding
</li><li>Track technician certifications and compliance (EPA, OSHA, etc.)
</li><li>Support time-off tracking, training coordination, and performance documentation
</li></ul>Project Coordination
<ul><li>Assist with job quotes, proposals, and permit applications
</li><li>Coordinate with suppliers and subcontractors on materials and job status
</li></ul>Requirements
Required
<ul><li>3+ years of office management experience
</li><li>Prior experience in construction or a trade-based environment
</li><li>Strong organizational and multitasking skills
</li><li>Proficiency with office software and scheduling tools
</li><li>Clear written and verbal communication skills
</li><li>Ability to work independently and manage competing priorities
</li></ul>Preferred
<ul><li>Experience with field service or dispatch software
</li><li>Basic accounting or bookkeeping experience
</li><li>Familiarity with certified payroll processes
</li></ul>Benefits
<ul><li>PTO
</li><li>Vacation Pay
</li><li>Bonus Pay
</li><li>Health Insurance
</li><li>401(k)</li></ul>
Why Join Us:
Join Cedar Park Group and experience a company that genuinely values your growth and success. Beyond our standard benefits like bonuses, PTO, health insurance, and training and career advancement, you will have an entire team dedicated to your success. Your personal recruiter will help you with your credentialing and document process. If you're ready to take the next step in your career and experience the difference a dedicated team can make, we invite you to join Cedar Park and become part of our family. Your career growth and success are our top priority!
Apply today and take the next step in your construction career!</div>

Pomara Builders, Inc.

Fast growing Construction Management company seeking a detailed oriented Office Manager to assist owner with daily operations and support the construction team. This role is ideal for someone who communicates well, thrives in a fast-paced environment, and takes pride in keeping things running smoothly. Construction experience is not required, as we are looking for the right individual with a strong work ethic and willingness to learn and grow with the company.Key Responsibilities<ul><li>Provide administrative support including document preparation, filing, and data entry</li><li>Maintain and coordinate calendars, appointments, and scheduling</li><li>Assist with project administration such as tracking contracts, proposals, invoices, and project documentation</li><li>Coordinate communication between internal team members, clients, and vendors</li><li>Help maintain organized records and systems for ongoing and completed projects</li><li>Support Owner with general administrative and operational tasks</li></ul>Qualifications<ul><li>Excellent organizational and communication skills</li><li>Professional demeanor with a customer-service mindset</li><li>Ability to multitask and prioritize effectively</li><li>Proficiency in Microsoft Office, Adobe or Bluebeam and Docusign</li><li>Self-motivated, dependable, and detail-oriented</li><li>Willingness to learn new systems and grow within the company</li></ul>What We Offer<ul><li>Opportunity for growth and advancement within the company</li><li>Supportive and team-oriented work environment</li><li>On-the-job training and skill development</li><li>Competitive compensation based on experience</li></ul>Job Type: Full-timePay: $52,000.00 - $67,600.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Manager/Executive Assistant

Sun Concrete Pumping, Co.

This position requires time at the office 7:00am - 4:00pm, Mon-Fri. 1 hour paid lunch. Requires carrying a dispatch cell phone after hours, weekends, and ability to implement schedule changes after hours for employees. Multi-tasking is necessary in a busy construction office. Answer phones, schedule equipment for specific job sites, make changes on the spot, and have knowledge of Word, Excel and be readily trained to specific industry software. This position also includes AR within the software; accuracy and detailed work are a must. Familiarity with the construction industry is helpful. Must be able to obtain permits from DMV for over-sized equipment and maintain records of renewals in various states. This will work into Office Manager title and responsibilities. Timeliness is very important. Casual attire.High energy. Customer service and employee relations must be positive. Work directly with 24 employees and the owner and Bookkeeper.Pay: $45,000.00 - $60,513.98 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Experience:<ul><li>Accounts receivable: 1 year (Preferred)</li></ul>Language:<ul><li>English; Spanish is helpful (Preferred)</li></ul>Shift availability:<ul><li>Night Shift (Preferred)</li></ul>Work Location: In person

Dispatcher/Manager

Narvaes Western, LLC

Job Overview/Purpose of Job: Our Office Manager ensures that the company&rsquo;s everyday activities run smoothly. The O.M. oversees all operations of the company and provides support for project managers as well as superintendents. The overall goal is to improve the performance, productivity, efficiency &amp; profitability of the company while maintaining morale and the companies guiding principles. Work in support and conjunction with CEO in the care and feeding of the company.Expectations, Requirements, Tasks &amp; Key Competencies:Financial<ul><li>Review of financial statements &amp; data</li><li>Use financial data to help create cost control measures to improve profitability</li><li>Process bi-weekly project billing and financial documents</li><li>Provide point of contact support for SBA funded projects to banks and clients</li><li>Oversee accounts payable and check distribution</li><li>Collections on balances due</li><li>Bi-yearly review of general ledger</li><li>Conduct, verify, and finalize annual worker&rsquo;s compensation and general liability audits</li><li>Quarterly and annual federal, state filings, including W2 &amp; 1099 distribution</li><li>Payroll tax payments</li><li>Coordination with CPA for yearly corporate tax filing and documentation</li><li>Maintenance and oversight of QuickBooks Desktop system</li></ul>Human Resources<ul><li>Oversee hiring of all staff including placement of employment advertising</li><li>Maintain, with yearly updates, Employee Manual &amp; enforce all policies there within</li><li>Delegate tasks &amp; accountabilities to Project Managers</li><li>Process bi-weekly payroll, liabilities, 401 (k) transactions</li><li>Maintain payroll records</li><li>Monitor and evaluate performance of staff, support managers with evaluation of their subordinates</li><li>Address issues with staff including disciplinary measures</li><li>Participate and oversee termination of employees</li><li>Foster communication between all staff members</li><li>Oversee benefits packages</li><li>Continued training of administrative support staff</li></ul>Customer Service/Project Support/Marketing/General<ul><li>Negotiation of SBA contracts and agreements</li><li>Generation of Construction Contract for projects</li><li>Maintain and update company website when projects are completed and photos and information can be uploaded</li><li>Handle problems with subcontractors on compliance and billing</li><li>Maintain email system</li><li>Setting up clients into our system of billing and documenting</li><li>Work with company lawyers to actively collect bad debts.</li><li>Assist in the creation of marketing documents including handouts and business cards</li><li>Keeping up to date on changing compliance rules for employment, insurance and commercial construction.</li><li>Keep OSHA manuals up to date and enforce policy for the company&rsquo;s safety program</li><li>Maintain, update &amp; manage licensures for all municipalities</li><li>Execute required Sales &amp; Use Tax audits as required by municipalities</li></ul>Qualifications &amp; Experience Required:&middot; Advanced proficiency in Microsoft Office Suite and Dropbox&middot; Advanced proficiency in QuickBooks&middot; Minimum 3 years&rsquo; consecutive experience in commercial construction office policies, procedures &amp; functions&middot; Knowledge and experience in office management&middot; Excellent communication skills with all levels of staff, clients &amp; subcontractors&middot; Knowledge of financial and accounting procedures and protocol&middot; Knowledge of rules, practices &amp; principles of human resources&middot; Knowledge of project management principles and practices&middot; Ability to function in high pressure and volatile situations&middot; Ability to move efficiently and effectively from one task to another&middot; Conflict management&middot; Independent decision making skillsPay: $50,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Which QuickBooks application are you familiar with?</li><li>Have you created quarterly &amp; annual compliance filings?</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Ability to Commute:<ul><li>Louisville, CO 80027 (Required)</li></ul>Work Location: In person

General Contractor Office Manager

EAST COAST CONSTRUCTION SD INC

East Coast Construction SD,Inc is a family-owned and operated construction Company, looking for the right person to help take our company to the next level and to work directly with the Vice-President. This person must be a leader, and capable of multitasking under pressure. The right person must be an enthusiastic, can-do leader, with very strong organizational skills and experience in the construction industry. A Positive, High Energy Attitude is a must and enjoys working in a family-run business!This Job Is Ideal for Someone Who Is:<ul><li>Dependable -- more reliable than spontaneous</li><li>People-oriented -- enjoys interacting with people and working on group projects</li><li>Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction</li><li>Detail-oriented -- would rather focus on the details of work than the bigger picture</li><li>Achievement-oriented -- enjoys taking on challenges, even if they might fail</li><li>High stress tolerance -- thrives in a high-pressure environment.</li></ul>Full Job Description<ul><li>CONSTRUCTION BACKGROUND OR PARALEGAL BACKGROUND REQUIRED - ONE OR THE OTHER</li><li>Data entry/Job costing</li><li>Billing experience.</li><li>Quickbooks experience and some type of construction software experience</li><li>Highly detailed</li><li>Dealing with direct customer contact as they come into the office</li><li>PARALEGAL experience a plus</li><li>Answering phones and scheduling appointments</li><li>Track expenses, budget, cash flow, receipts &amp; other financial dealings of company &amp; provide weekly reports.</li><li>Payroll thru quickbooks.</li><li>Accounts receivable and accounts payable</li><li>Notary</li><li>Compose/type professional and legal correspondence</li><li>Assist in keeping the office organized and clean</li><li>Follow through on tasks with minimum supervision</li><li>Ability to organize and maintain organization</li><li>Ability to manage multiple priorities simultaneously, with strong time management skills</li><li>Able to multitask. This job is not well suited for someone who prefers to begin and end a task without interruption.</li><li>Assemble and review materials for GC project .</li><li>Ability to prepare and write subcontracts</li><li>Excellent communication and grammar</li><li>Detail orientated</li><li>Well organized</li><li>Trustworthy, honest &amp; reliable</li><li>Fun and positive attitude</li><li>Responsive</li><li>Resourceful</li><li>Proactive and able to take initiative</li><li>Great time management working across different platforms</li><li>Able to work under pressure and understand critical deadlines</li><li>Able to think outside the box - creative</li><li>High level of discretion</li><li>Anticipating needs</li><li>Affinity for technology</li></ul>ADDITIONAL REQUIREMENTS:<ul><li>Some experience in kitchen and bath design, drafting or architectural design work preferred or willing to learn designing.</li><li>Holding or interest in pursuing AKBD certification,</li><li>Knowledge of design creation .</li></ul>AN EQUAL OPPORTUNITY EMPLOYEREast Coast Construction SD Inc does not discriminate on the basis of race, color, national origin, ancestry, age, religion, military and veteran status, sex, gender, gender identity, gender expression, sexual orientation, genetic information, marital status, medical condition, pregnancy, or any other legally-protected characteristic; and it will comply with all applicable state discrimination laws. No person shall be denied employment solely because of any disability which is unrelated to the ability to engage in the essential functions involved in the position for which application has been made either with or without reasonable accommodations.Job Type: Full-timePay: $25.00 - $35.00 per hourWork Location: In person

EXECUTIVE CONSTRUCTION VP ASSISTANT

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EXECUTIVE CONSTRUCTION VP ASSISTANT