construction office manager

Raully Jones Construction Inc.

Office Manager (Remote) &ndash; Construction Operations &amp; Bookkeeping AssistantPart-time to Full-time (15&ndash;35 hours/week) Remote (Pacific Time business hours required)Compensation Based on ExperienceJob DescriptionWe are a California licensed general contractor, seeking an experienced Office Manager / Bookkeeper with a background in construction and project-based financial tracking. This role assists with the management of QuickBooks Online, assisting with job costing, invoicing and all general construction project administration.Key Responsibilities<ul><li>Oversee employee onboarding, including coordination of hiring documentation, orientation support, and system setup</li><li>Process and track employee timesheets and assist with payroll coordination</li><li>Assist in the development, implementation, and maintenance of company systems and workflows, including training team members on new processes</li><li>Ensure company compliance with all insurance requirements and California contractor licensing regulations, including maintaining accurate and up-to-date records</li><li>Provide direct administrative support to the CEO, including managing calendar, scheduling appointments, and assisting with day-to-day operational and marketing needs</li><li>Assist with bookkeeping and basic marketing tasks as needed</li><li>Track accounts receivable (A/R) and follow up on outstanding invoices</li><li>Assist in managing accounts payable (A/P), including vendor invoices and payment coordination</li><li>Support project managers with preparation and organization of contracts, change orders, and proposals</li><li>Maintain and organize project files, ensuring consistency and accessibility</li></ul>Additional Expectation<ul><li>This role requires a high level of organization, accountability, and the ability to proactively identify and solve problems within a growing construction business.</li></ul>Required Qualifications<ul><li>3+ years experience in construction office management and basic bookkeeping</li><li>Advanced proficiency in Microsoft Excel (formulas, tracking, basic reporting)</li><li>Strong working knowledge of Google Workspace (Drive organization, Docs, Sheets)</li><li>Ability to create and maintain professional, client-ready documents</li><li>QuickBooks Online Experience</li><li>Experience with job costing, A/R, A/P</li><li>Strong organizational and time management skills</li><li>Ability to work independently in a remote environment</li></ul>Preferred Qualifications<ul><li>Experience with a California General Contractor</li><li>QuickBooks Online Experience</li></ul>Hiring ProcessSelected candidates will complete a personality assessment and a short skills test related to bookkeeping or organization.Pay: $28.00 - $38.00 per hourExpected hours: 18.0 &ndash; 35.0 per weekExperience:<ul><li>construction office managment: 3 years (Required)</li></ul>Work Location: Remote

Construction Office Manager ( 3 plus years experience required)

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

Wall SYstems

Office Manager/Administrative Assistant &ndash; Commercial Construction CompanyLocation: Lexington, SC (On-site only &ndash; very little, if any remote work available) Employment Type: Full-Time Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PM (with 1-hour lunch break) Salary: $35,000 &ndash; $45,000 per year, based on experienceAbout the Role We are a growing commercial construction company headquartered in Lexington, SC, specializing in high-quality subcontracting services for various building projects. We're seeking a reliable, detail-oriented Office Manager/Administrative Assistant to handle the day-to-day administrative and financial operations of our office. This is a hands-on role in a fast-paced environment where you'll work independently while coordinating with field teams, subcontractors, vendors, and leadership.If you're organized, proactive, and comfortable managing multiple priorities without constant supervision&mdash;but still enjoy interacting with people to get things scheduled and coordinated&mdash;this could be a great fit.Key Responsibilities<ul><li>Perform bookkeeping tasks using QuickBooks (including accounts payable/receivable, reconciliations, and general ledger maintenance)</li><li>Process payroll for employees and subcontractors</li><li>Process vendor payments through various vendor websites/portals.</li><li>Schedule jobs, meetings, and subcontractor coordination</li><li>Prepare and assemble submittal packages for projects</li><li>Acquire and manage necessary business licenses and permits</li><li>Manage cloud-based file storage systems (organization, access, backups)</li><li>Manage hotel reservations for field crews when needed.</li><li>Handle general office duties such as correspondence, filing, supply ordering, and vendor coordination</li><li>Support other administrative needs to keep operations running smoothly</li></ul>Required Qualifications<ul><li>Minimum 3 years of hands-on experience with QuickBooks (proficiency in both Desktop and Online versions strongly preferred)</li><li>Strong experience with Microsoft Office suite (especially Excel and Word)</li><li>Ability to work independently with minimal supervision while being personable and communicative for scheduling and coordination</li><li>Comfortable learning construction-specific materials, labor codes, and terminology quickly (construction-related field experience preferred but not required)</li><li>Reliable transportation and ability to work on-site full-time in Lexington, SC</li></ul>Preferred Qualifications<ul><li>Experience with iPad or Mac devices and apps</li><li>Familiarity with construction project management software (e.g., ProCore, AutoDesk, BuilderTrend)&mdash;please highlight any relevant experience on your resume</li><li>Previous office or administrative experience in construction, subcontracting, or a related industry</li><li>Bilingual fluency in English and Spanish (spoken and written) &ndash; this is a huge plus for effective communication with diverse teams, subcontractors, and vendors but certainly not required.</li></ul>Benefits<ul><li>Paid Time Off (PTO) available after 6 months of employment</li><li>Paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day</li></ul>No formal education requirements&mdash;practical experience and skills matter most here.How to Apply Please submit your resume through Indeed. In your application or cover message, briefly note your QuickBooks experience level (years and versions), any construction/project management software familiarity, and if you're bilingual in Spanish/English.We review applications promptly and will reach out to qualified candidates to discuss next steps, including sharing more details about the company.We look forward to hearing from organized, dependable professionals ready to support a growing team!(Equal Opportunity Employer &ndash; we hire based on skills and experience.)Job Type: Full-timePay: $35,000.00 - $45,000.00 per yearBenefits:<ul><li>Health savings account</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Office Manager/Administrative Assistant

Cedar Park Group Inc.

<div>Cedar Park Group is recruiting an experienced Office Manager to support daily operations for a construction client. This role is central to keeping the office organized, field teams supported, and administrative processes running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable juggling scheduling, customer communication, billing support, and compliance tasks in a fast-paced construction environment.
Schedule / Shift
Monday&ndash;Friday 
Day shift (standard business hours)
Responsibilities
Administrative Operations
<ul><li>Oversee day-to-day office operations and ensure efficient workflows
</li><li>Maintain office supplies, equipment, and vendor relationships
</li><li>File and manage service records, permits, and job documentation
</li></ul>Customer Service &amp; Scheduling
<ul><li>Act as the first point of contact for clients (phone, email, in-person)
</li><li>Schedule service appointments and dispatch technicians using scheduling software
</li><li>Follow up with customers regarding service completion and concerns
</li></ul>Billing &amp; Accounting Support
<ul><li>Generate and send invoices in a timely manner
</li><li>Process payments and maintain accurate records
</li><li>Support certified payroll, accounts payable/receivable, and basic bookkeeping
</li></ul>HR &amp; Compliance Support
<ul><li>Maintain employee files and assist with onboarding
</li><li>Track technician certifications and compliance (EPA, OSHA, etc.)
</li><li>Support time-off tracking, training coordination, and performance documentation
</li></ul>Project Coordination
<ul><li>Assist with job quotes, proposals, and permit applications
</li><li>Coordinate with suppliers and subcontractors on materials and job status
</li></ul>Requirements
Required
<ul><li>3+ years of office management experience
</li><li>Prior experience in construction or a trade-based environment
</li><li>Strong organizational and multitasking skills
</li><li>Proficiency with office software and scheduling tools
</li><li>Clear written and verbal communication skills
</li><li>Ability to work independently and manage competing priorities
</li></ul>Preferred
<ul><li>Experience with field service or dispatch software
</li><li>Basic accounting or bookkeeping experience
</li><li>Familiarity with certified payroll processes
</li></ul>Benefits
<ul><li>PTO
</li><li>Vacation Pay
</li><li>Bonus Pay
</li><li>Health Insurance
</li><li>401(k)</li></ul>
Why Join Us:
Join Cedar Park Group and experience a company that genuinely values your growth and success. Beyond our standard benefits like bonuses, PTO, health insurance, and training and career advancement, you will have an entire team dedicated to your success. Your personal recruiter will help you with your credentialing and document process. If you're ready to take the next step in your career and experience the difference a dedicated team can make, we invite you to join Cedar Park and become part of our family. Your career growth and success are our top priority!
Apply today and take the next step in your construction career!</div>

Office Manager

Abano Developments LLC

Company OverviewBased in Fort Lauderdale, our construction firm specializes in high-quality projects requiring meticulous attention to detail. We are seeking a dedicated professional to manage our back-office operations, ensuring that both our financial records and our project permits are handled with precision and efficiency.Role ObjectiveThis position is responsible for the seamless integration of financial management and project administration. The ideal candidate will be an expert in QuickBooks Desktop and possess a deep understanding of the South Florida permitting process. You will provide the administrative infrastructure that allows our field operations to run without delay.Key Responsibilities<ul><li>Fiscal Management (QuickBooks Desktop): Execute all bookkeeping functions within QuickBooks Desktop, including accounts payable, receivable, and job costing. Prepare vendor payments for executive approval and signature.</li><li>Permitting &amp; Project Administration: Navigate the municipal permitting process from application to closeout. Coordinate with engineers, architects, and the City of Fort Lauderdale/Broward County building departments to ensure all documentation is compliant and deadlines are met.</li><li>Banking &amp; Disbursement: Manage secure banking portals (view-only) to reconcile accounts. Facilitate a hybrid payment workflow, ensuring vendors are paid via physical checks or secure digital authorizations during executive travel.</li><li>Vendor &amp; Subcontractor Compliance: Collect and verify COIs, lien waivers, and W-9s before processing disbursements.</li><li>Executive Support: Maintain operational continuity by providing real-time financial and project updates to ownership.</li></ul>Candidate Requirements<ul><li>Software Expertise: Mastery of QuickBooks Desktop is mandatory. Proficiency in Microsoft Excel and digital signature platforms (e.g., DocuSign) is required.</li><li>Permitting Experience: Proven experience handling construction permits within Florida. Familiarity with local building department portals is a significant advantage.</li><li>Professionalism: Ability to handle sensitive financial data with absolute discretion and maintain professional correspondence with high-end clients and city officials.</li><li>Industry Acumen: Strong understanding of construction workflows, including the &quot;early start&quot; nature of the industry.</li></ul>Compensation<ul><li>Competitive salary based on technical expertise.</li><li>Professional office environment in Fort Lauderdale.</li></ul>Pay: $18.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Fort Lauderdale, FL 33304

Executive Assistant & Office Administrator (Construction)

The Macallan Group, LLC

<div>
 
 CONSTRUCTION ASSISTANT PROJECT MANAGER
 
 
 
 Macallan Works is a specialty contractor, that is part of The Macallan Group portfolio of companies, based in Marietta, Georgia. We are looking for a full-time
 
 Construction Assistant Project Manager.
 
 Our client portfolio includes historic restorations, senior living, municipal facilities, tenant build outs and residential renovations. The Assistant Project Manager supports the Superintendent/Project Manager on an assigned project, performs routine daily activities and assists in gathering and distributing information to team members.
 
 
 
 What You Get To Do
 
 
 
 <ul>
 <li>
 Facilitate project coordination meetings and other forms of communication, while overseeing and coordinating the technical aspects of the project.
 </li>
 <li>
 Allocate project resources appropriately; approves expenditures; employee contractor contracts. Keep an accurate record and electronic database of all elements of the projects.
 </li>
 <li>
 Participate in pre-construction meetings/services
 </li>
 <li>
 Develop and maintain schedule with Superintendent input
 </li>
 <li>
 Prepare status reports and regularly monitor budgets, contractors and schedules.?
 </li>
 <li>
 Analyze and resolve field construction issues
 </li>
 <li>
 Prepare, review and distribute RFIs and maintain RFI log
 </li>
 <li>
 Prepare, review and distribute submittal packages and maintain submittal log
 </li>
 <li>
 Track and prepare pricing for change order related issues
 </li>
 <li>
 Maintain job material delivery and equipment rental log
 </li>
 <li>
 Maintain job files and as-builts
 </li>
 <li>
 Maintain thorough understanding of contract documents and subcontracts
 </li>
 <li>
 Prepare meeting minutes for all job meetings
 </li>
 <li>
 Complete required tasks daily: timesheets, purchase orders, work orders, daily paperwork package and collecting subcontractor daily job reports.
 </li>
 <li>
 Weekly project photos
 </li>
 <li>
 Inspect/verify material deliveries
 </li>
 <li>
 Manage project closeout and obtain all warranties required for final acceptance
 </li>
 <li>
 Maintain and coordinate punch list with Superintendent
 </li>
 <li>
 Ensure company procedures and standards are maintained
 </li>
 <li>
 Job will generally be performed in an office environment, but will require travel to and visit a Client's office, production facility or industrial/construction job site
 </li>
 <li>
 Other duties assigned
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 Knowledge in construction management principles, practices and methods, project management methods, workplace safety and budgeting
 </li>
 <li>
 Excellent written, verbal, interpersonal communication and problem-solving skills
 </li>
 <li>
 Reading and understanding building plans, contracts, regulations and specs (preferred)
 </li>
 <li>
 Must have meticulous attention to detail to ensure data quality standards
 </li>
 <li>
 Must be able to maintain calendars and databases
 </li>
 <li>
 Ability to multitask, prioritize and thrive in a fast-paced work environment
 </li>
 <li>
 Able to work independently
 </li>
 <li>
 Must have professional approach and conduct
 </li>
 <li>
 An appetite for learning, and the ability to improve existing processes through new ideas and innovations
 </li>
 <li>
 Flexibility - you work well under pressure and adapt quickly to different situations and demands
 </li>
 <li>
 Perspective and a positive attitude
 
 
 </li>
 </ul>
 
 Ideal candidates will have
 
 
 
 <ul>
 <li>
 Bachelor's degree in Building Science, Construction Management, Civil Engineering or equivalent degree (required)
 </li>
 <li>
 Minimum 2 years experience working in the construction industry
 </li>
 <li>
 Ability to read and understand drawings and specifications
 </li>
 <li>
 Experience with critical path scheduling
 </li>
 <li>
 AutoCAD experience highly desirable
 </li>
 <li>
 Experience in working with multiple discipline projects
 </li>
 <li>
 Excellent computer skills and proficiency in Microsoft Office Suite
 </li>
 <li>
 Knowledge of construction code, laws, regulations and standards
 </li>
 </ul>
</div>

Assistant Project Manager

Naelaesthetics

Job description:Job Title: Project Control Manager (Office Based)Location: Oman Job Type: Full-time Department: Construction Project Controls Manager/ Engineering Reports to: Project Director / Head of ProjectsJob Summary:Delta Gulf Oman is looking for Construction Project Controls Manager which will be responsible for developing, implementing, and maintaining systems to monitor project scope, schedule, cost, and risk, ensuring projects stay on budget and timeline. They provide the analytical backbone&mdash;monitoring cash flow, earned value management (EVM), and progress reporting&mdash;to enable informed decision-making by project managers.Core Responsibilities<ul><li>Scheduling &amp; Planning: Create, maintain, and monitor detailed construction schedules (often using Primavera P6 or MS Project).</li><li>Cost Control &amp; Estimating: Develop budgets, track actual expenditures against baselines, and forecast final costs to prevent overruns.</li><li>Risk Management: Identify potential risks, maintain a risk register, and develop mitigation strategies.</li><li>Performance Reporting: Produce monthly reports on project progress, cost variance, schedule variance, and key KPIs.</li><li>Change Management: Manage project scope changes, assess their cost/schedule impacts, and update baselines.</li><li>Contract Management: Track contractual obligations, subcontractor performance, and cost impacts.</li></ul>Required Skills &amp; Qualifications<ul><li>Education: Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related field.</li><li>Experience: 10+ years in project controls, planning, or cost engineering, specifically within construction.</li><li>Technical Expertise: Proficiency in project management software (Primavera P6, MS Project), ERP systems, and advanced Excel.</li><li>Analytical Skills: Ability to analyze large sets of financial and progress data, utilizing techniques like Earned Value Management (EVM).</li><li>Communication: Strong ability to communicate project status to management, clients, and field teams</li></ul>Qualifications &amp; Skills:Education:<ul><li>Bachelor&rsquo;s degree in Engineering, Construction Management, or related field.</li><li>Master&rsquo;s degree (preferred but not mandatory).</li></ul>Experience:<ul><li>8&ndash;10+ years of progressive experience in project controls, with at least 3&ndash;5 years in a managerial or lead role.</li><li>Proven experience in office-based project control for large-scale projects.</li><li>Industry background in [e.g., oil &amp; gas, infrastructure, construction, power, etc.]</li></ul>On Site job in Oman Valid Passport for 2 years Accommodation/transportation/Food From CompanyJob Type: Full-timePay: Rs150,000.00 - Rs200,000.00 per monthWork Location: In person

Construction Project Controls Manager

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