construction project administrator

Veloche Interior and Exhibition

The Project Administrator &ndash; Interior Fit-Out provides administrative and coordination support to project managers and site teams. The role ensures smooth documentation, communication, and tracking of project activities in line with company and client requirements.Requirements &amp; Skills:<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration or related field</li><li>1 year of experience in project administration, preferably in interior fit-out / construction</li><li>Knowledge of interior fit-out processes, drawings, and site coordination</li><li>Proficiency in MS Office (Excel, Word, Outlook)</li><li>Strong organizational, communication, and follow-up skills</li><li>Ability to handle multiple projects and meet deadlines</li></ul>Job Type: Full-timePay: AED3,500.00 - AED4,000.00 per month

Admin – Projects (Interior Fit-Out)

The University of Texas at Austin

<div>
 
 Job Posting Title:
 
 
 
 Construction Administrator I
 
 
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 Hiring Department:
 
 
 
 CPC - Capital Planning and Construction
 
 
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 Position Open To:
 
 
 
 All Applicants
 
 
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 Weekly Scheduled Hours:
 
 
 
 40
 
 
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 FLSA Status:
 
 
 
 To Be Determined at Offer
 
 
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 Earliest Start Date:
 
 
 
 Ongoing
 
 
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 Position Duration:
 
 
 
 Expected to Continue
 
 
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 Location:
 
 
 
 AUSTIN, TX
 
 
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 Job Details:
 
 
 
 
 General Notes
 
 
 
 The University of Texas at Austin is seeking to hire an experienced Construction Administrator I to support various construction projects at UT Austin and other UT Austin campuses in support of the project manager and consistent with Planning, Design and Construction (PDC) policies and procedures.
 
 
 You&rsquo;ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience.
 
 
 UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-totalrewards
 
 
 
 Purpose
 
 
 
 To provide skilled, professional quality assurance for construction projects in order to ensure compliance with contract documents and applicable standards. Assignment workload may be up to 10 CP (&lt;$10M Total Project Cost (TPC)) projects.
 
 
 
 Responsibilities
 
 
 
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 This team member must provide consistent, timely and reliable communication between all project stakeholders, including clients, professional service providers, university personnel and contractors to ensure that projects are thoroughly documented and understood; and provide excellent customer service to meet client needs and university Design &amp; Construction Standards.
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 Monitor projects' scope, budget and schedule. Communicate progress with project team. Consult with PM on changes to scope, schedule or budget. Interact with team members to resolve issues and accomplish project goals. Interact with PSPs and participate in the review of RFIs and submittals. Monitor project&rsquo;s schedule of values to evaluate adherence to schedule and budget. Facilitate completion of punch items and conduct warranty observations with stakeholders within one-year warranty period.
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 Attend pre-construction meeting and regular onsite construction meetings. Facilitate pre-installation meetings between contractor and subcontractors as required. Lead pre-construction and regular job site construction meetings. Coordinate construction activities with campus stakeholders. Coordinate with campus when site visits, inspections, noise control, traffic control, security or utility outages are required by the work.
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 As required, monitor Storm Water Pollution Prevention Plan (SWPPP) Best Management Practices and posted notifications, conduct weekly inspections and follow-up on correction of noted non-compliance by contractor. Stay current in Codes and Regulations applicable to design and construction, including International Building Codes (IBC), NFPA 101, TDLR, OSHA, ADA/TAS, ASHRAE 90.1, TPDES, &amp; any special requirements of the building type ( teaching, healthcare, research labs, etc.).
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 Assist in design and constructability reviews. Demonstrate working knowledge of the University&rsquo;s design and construction standards. Assist in design and construction conflict resolution. Demonstrate an awareness of project safety requirements, following OSHA standards. Serve on committees, task forces, and other groups, to improve the departmental mission of excellent client service and project delivery.
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 Monitor project close-out procedures and deliverables, including Operation and Maintenance manuals, current and accurate as-builts, record documents, punch lists, and warranty walk-through within the one-year warranty period.
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 Drives to project work sites. May prepare project reports, photo documentation, and maintain projects files and records.
 
 
 
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 Required Qualifications
 
 
 
 High school diploma or GED. Up to five years of experience in construction planning, scheduling, and or supervising institutional facility construction, renovation, or maintenance projects. Must exhibit strong communication skills and positive attitude at all times. Current Class "C" Operator's Driver License required. Prior to date of hire, applicant selected must provide a Motor Vehicle Report "MVR" with a driving history from all states of applicant's residence for the previous 36 months. MVR will be evaluated to determine eligibility to drive a university-owned vehicle. If not currently a Texas resident, must obtain a Texas Driver License within 30 days after entering Texas as a new resident. Must hold OSHA 30 certification.
 
 
 
 Relevant education and experience may be substituted as appropriate.
 
 
 
 
 Preferred Qualifications
 
 
 
 Five or more years of above experience in a university physical plant or higher education environment. College certificate or Bachelors&rsquo; degree (preferred) in a construction related field. Strong understanding of construction methods and blueprint interpretation. Supervisory experience in commercial construction and renovation. Experienced with conducting inspections working with architects and engineers of record. Experience managing construction projects in an occupied setting requiring scheduling and working around other ongoing activities. Experience coordinating multiple tasks within a scheduled time frame with a successful outcome. Evidence of leadership skills. Excellent written and verbal communication skills. Computer competency. Experience with Microsoft Office or related software, including Excel and Project. Experience utilizing laptops, tablets, or other electronic mobile devices.
 
 
 
 Driving Required
 
 
 
 This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.
 
 
 
 Salary Range
 
 
 
 $55,000 + depending on qualifications
 
 
 
 Required Materials
 
 
 
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 Resume/CV
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 3 work references with their contact information; at least one reference should be from a supervisor
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 Letter of interest
 
 
 
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 Important
 
 
 for applicants who are NOT current university employees or contingent workers:
 
 You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
 
 
 
 Important for Current university employees and contingent workers:
 
 As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
 
 
 
 Employment Eligibility:
 
 
 
 Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
 
 
 
 Retirement Plan Eligibility:
 
 
 
 The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.
 
 
 
 Background Checks:
 
 
 
 A criminal history background check will be required for finalist(s) under consideration for this position.
 
 
 
 Equal Opportunity Employer:
 
 
 
 The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
 
 
 
 Pay Transparency:
 
 
 
 The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor&rsquo;s legal duty to furnish information.
 
 
 
 Employment Eligibility Verification:
 
 
 
 If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
 
 
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 E-Verify:
 
 
 
 The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university&rsquo;s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
 
 
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 E-Verify Poster (English and Spanish) [PDF]
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 Right to Work Poster (English) [PDF]
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 Right to Work Poster (Spanish) [PDF]
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 Compliance:
 
 
 
 Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
 
 
 The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
</div>

Construction Administrator I

Management Solutions International (MSI)

<div>
 
 
 Role Overview:
 
 
 
 We are seeking an experienced Construction Contracts Administrator to manage and oversee contracts across construction projects. The ideal candidate will have strong knowledge of FIDIC contracts, GCC civil law, and construction consultancy agreements, with a keen eye for risk management and contractual compliance.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Drafting, reviewing, and negotiating construction contracts.
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 Assessing legal and contractual risks to protect the organization.
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 Preparation and management of claims.
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 Handling contract clarifications, responses to PTC, and RFPs.
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 Ensuring compliance with FIDIC contracts and other relevant frameworks.
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 Required Skills &amp; Expertise:
 
 
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 Strong understanding of GCC civil law as it relates to construction projects.
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 Familiarity with construction contract terminology and associated risks from both consultant and vendor perspectives.
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 Knowledge of construction consultancy agreements, including liabilities and insurance coverage (Professional Indemnity, Third Party Liability, and Workers&rsquo; Compensation).
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 Excellent analytical, negotiation, and communication skills in
 
 English and Arabic
 
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 Qualifications:
 
 
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 Bachelor&rsquo;s degree in Construction Management, Civil Engineering, Law, or related field (preferred).
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 Minimum 3&ndash;5 years of relevant experience in construction contracts administration.
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Construction Contracts Administrator

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 About Us
 
 
 
 We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.
 
 
 As a trusted voice for many of the world&rsquo;s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.
 
 
 
 About Energy Systems
 
 
 
 We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.
 
 
 
 About The Role
 
 
 
 The Trainee - Project Administrator reports to the Team Lead, Project Administrator. The Trainee - Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Trainee, Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.
 
 
 
 Primary Tasks Of This Role
 
 
 
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 High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities.
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 Ability to prioritize and deliver timely support requests.
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 Proactive, timely &amp; accurate invoicing in line with contract to reduce WIP balances.
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 Collaborates and communicates regularly with the Project Controller and Project Manager on related items.
 
 
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 System Related Activities For Assigned Projects
 
 
 
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 Project setup and Maintenance in TeamCenter (Including Agreement &amp; Budget).
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 Project setup and Maintenance in Oracle Finance (Including Agreement &amp; Budget).
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 Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM)
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 Draft Invoice Generation.
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 Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, etc.), as directed by the Project Controller and/or Project Manager.
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 Works with the PC and/or the PM to resolve transactional errors in Oracle.
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 Event entry and processing related to invoicing, and Revenue Recognition.
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 Invoice Processing.
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 Invoice manual revisions to the formatted document, and attachments.
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 Invoice Distribution up to and including Client Portal Entry.
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 Credit Memo approval request, Oracle creation and processing.
 
 
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 What we offer
 
 
 DNV is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without regard to gender, religion, race, national or ethnic origin, cultural background, social group, disability, sexual orientation, gender identity, marital status, age or political opinion. Diversity is fundamental to our culture and we invite you to be part of this diversity.
 
 
 
 About You
 
 
 
 Position Qualifications:
 
 
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 MBA in finance or equivalent.
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 Excellent written and verbal communication skills in English.
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 Comfortable working as part of a global and multi-cultural team.
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 Comfortable working in 9 AM to 6 PM shift with hybrid working.
 
 
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 Personal Qualities
 
 
 
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 Communicates effectively, is pragmatic, builds relationships and can influence.
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 Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels.
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 Keep a positive and proactive attitude, with a solution-oriented mindset.
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 Executes tasks independently.
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 Be self-motivated, resilient and cope with work pressure.
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 Attention to detail.
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 High proficiency in learning and working with systems.
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 Reliable and good communicator.
 
 
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 Security and compliance with statutory requirements in the countries in which we operate is essential for DNV. Background checks will be conducted on all final candidates as part of the offer process, in accordance with applicable country-specific laws and practices.
</div>

Trainee - Project Administrator

Bureau Veritas

<div><div>Key Responsibilities :<ul><li>
Provide administrative support to the project management team, including scheduling meetings, preparing agendas, and taking minutes.</li><li>
Manage project documentation, including filing, archiving, and retrieving documents as needed.</li><li>
Assist in the preparation and distribution of project reports, presentations, and correspondence.</li><li>
Coordinate travel arrangements and accommodations for project personnel.</li><li>
Facilitate communication between project management, contractors, and subcontractors to ensure smooth project execution.</li><li>
Communicate effectively with stakeholders, including clients, contractors, and regulatory authorities, to ensure alignment and compliance with project requirements.</li><li>
Address and resolve any administrative issues or conflicts that may arise during project activities.</li><li>
Maintain detailed records of project activities, including progress updates, delays, and corrective actions.</li><li>
Prepare and submit regular administrative reports to project management, highlighting milestones, risks, and mitigation measures.</li><li>
Ensure proper documentation of all project activities, including as-built drawings and quality control records.</li></ul> 
Qualifications :<ul><li>
 Bachelor&rsquo;s degree</li><li>
5-10 years of experience in administrative support, with a focus on construction or similar projects.
</li><li>Pre-advance English level</li></ul></div></div>

DCC & Executive Assistant

Charles IT

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 Exceptional Service. Endless Improvement. Passionate People. Honest and Forthright.
 
 These values guide everything we do, and we achieve them thanks to the diverse and collaborative efforts of our team. We are dedicated to creating a supportive environment where every team member can thrive. This includes fostering learning, professional growth, and valuing each team member's input, all within a culture that promotes work-life balance and a strong sense of belonging.
 
 
 Due to continued growth, we're looking to add a
 
 Project Systems Administrator
 
 to our Projects Team. In this role, you'll play a key part in delivering successful client outcomes by leading technical project work and serving as both a hands-on engineer and escalation point. You'll collaborate closely with clients, vendors, and internal teams to implement solutions that align with project goals and business needs.
 
 
 
 Responsibilities:
 
 
 
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 Lead and execute technical projects for clients, ensuring smooth delivery from kickoff through post go-live support
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 Participate in project kickoff meetings to align on scope, timelines, expectations, and risks
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 Complete assigned tasks as outlined in client Statements of Work (SOWs)
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 Provide post go-live support to stabilize and optimize client environments
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 Collaborate with third-party vendors and co-managed teams to meet project objectives
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 Maintain clear and thorough documentation of systems, tools, and project processes
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 Communicate proactively with clients and internal teams about changes, outages, and project impacts
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 Record daily time entries, expenses, and work notes in ConnectWise
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 Send weekly client-facing project status updates and participate in check-in meetings
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 Engage in team discussions, project debriefs, and continuous improvement efforts
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 Take on additional duties and responsibilities as assigned
 
 
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 Project Scope Includes:
 
 
 
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 Hypervisor replacements and migrations (e.g., Hyper-V, VMware)
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 Email platform migrations to Microsoft 365
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 Server builds, upgrades, and full environment migrations
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 Network infrastructure upgrades and complete overhauls
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 Office IT build-outs for new or expanding locations
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 Business application deployments (e.g., CRM, ERP systems)
 
 
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 Requirements
 
 
 
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 5 or more years of experience (preferred)
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 Certifications such as MCSA, VCP, CCNA are a plus.
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 Experience with platforms like ConnectWise, Cisco, Meraki, Datto, VMware, and Office 365 is a bonus.
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 Strong communication skills are essential for success in this role.
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 Ability to manage multiple tasks and collaborate effectively within a fast-paced, client-focused team.
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 Enthusiastic about taking on challenges in a growing company with a diverse client base.
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 Self-driven and capable of working independently with minimal supervision.
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 Excellent organizational skills and strong attention to detail.
 
 
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 Benefits
 
 
 
 Charles IT offers a competitive benefits program including Medical, Dental, Vision, Life, Disability, Paid Holidays, PTO, 401K, and bonuses. In addition, we offer free dry cleaning, a fully stocked break room, Friday team lunches, paid training, team-building outings every quarter, professional development and so much more!
 
 
 
 Our Commitment to Inclusion:
 
 
 
 Charles IT is committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other protected category. We welcome and encourage diverse perspectives.
 
 
 The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be required.
 
 
 If you're excited about contributing your expertise to a fast-growing company that values innovation and teamwork, we'd love to hear from you!
</div>

Project System Administrator

Hyssna International

JOB DESCRIPTION Document Preparation By : Responsible for all construction and site activities, Project Quality Plan, Confirmation verbal Instruction (CVI), inspection Request (IR), Snagging, Non Conformance Reports (NCR), Material Inspection Request (MIR), Clearance Request (CLR, SCR, PCR, &amp; CCR), Method Statements, Pre-Qualification Documents, Damaged Report (DR), Site Instructions &amp; Logs, Obstruction Report, Handing Over, Quality Report, Test Reports, O &amp; M Manual, Certificate.Progress Payment Follow-up, Progress Meeting, Dashboard Meeting to Arrange weekly Base with Internal Team, understanding client needs,Job Type: Full-time

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