construction project administrator

SIRIS

<div>CONSTRUCTION ADMINISTRATOR/ CONSTRUCTION MANAGER &ndash; MAJOR HEALTHCARE GOVERNMENT PROGRAM. We are seeking multiple Construction Administrator/Construction Manager to join our team at SIRIS to support a construction program at the VA Medical Center in Houston, TX. The Construction Administrator will report to a Program Manager as well as collaborate and assist VA client staff to provide data and generate reports, as a representative for the client on major construction projects.
Construction Period Responsibilities include assisting with.
<ul><li>Monitoring project financial data and budgetary cost accounting</li><li>Construction phase scheduling</li><li>Progress meetings</li><li>Assisting in issue resolution</li><li>Testing and inspection services</li><li>Performing additional construction-related services</li><li>Claims administration</li><li>General office support functions</li><li>Preparing a variety of correspondence or meeting minutes from notes, briefs or limited comments.</li><li>Preparing timely correspondence or submittals</li><li>Receiving, reviewing, organizing, transmitting, filing or arranging delivery of a variety of records to ensure timely action by project stakeholders.</li><li>Track construction modifications, contractor requests for clarification, and material submittals associated with the project.</li><li>Entering and maintaining data in electronic databases.</li><li>Preparing and compiling a variety of reports, correspondence, and program status documents, consolidating information into comprehensive documents, and preparing the final form for review</li><li>Maintain spreadsheets and tracking tools for various project team members.</li><li>Entering and maintaining data in electronic databases</li></ul>
Construction Administrator (CM-CA) Qualifications:
<ul><li>The CM-CA may possess a degree from an accredited institution of higher learning and/or evidence of work experience or knowledge to compensate for absence of higher education. A minimum of three (3) years of</li></ul>
construction work experience may be substituted and will be reviewed for accountability. A detailed dossier shall be presented. 
<ul><li>The CM-CA shall possess a working knowledge of construction practices and call upon this knowledge to assist in implementing the various plans set forth on the project including Quality Assurance; Safety, Time, Cost, Change, and Information Management.</li><li>The CM-CA shall be familiar with the site operations of a General and Sub-contractor and the process of managing a building construction operation.</li><li>The CM-CA must have working experience in monitoring the construction for Quality Assurance.</li><li>The CM-CA shall have experience in preparing, analyzing, and identifying incongruities and deficiencies in the contractors work in relationship with the construction documents. In addition, they shall understand the baseline schedule and assist in determining the value of the acceptable work in place.</li><li>The CM-CA must possess Communication, Language, and Software Skills with the ability to utilize a variety of software programs such as Microsoft Office Suite and Adobe Acrobat to monitor, update, and produce work products and compile data and records by applying both knowledge of the construction industry and computer literacy.</li></ul>
Benefits
<ul><li>Medical, Dental, Vision</li><li>401K with up to 4% company match</li><li>Paid Time Off</li><li>Annual bonus based upon individual and company performance.</li></ul>
ABOUT SIRIS
SIRIS is a Service-Disabled Veteran Owned Small Business that provides design and construction management project consulting. We are driven to build the most complex and challenging projects of today and it is our passion to give back. The SIRIS name (a Persian spelling variant) draws inspiration from a historical figure, Cyrus the Great, whose legacy continues to ignite our passion today. Please visit our website to read more about our culture and who we are. www.sirisusa.com. Mission SIRIS is more than a company; it's a conduit for transformation, a catalyst for dreams turned into reality. Join us on this extraordinary journey, where every project is an opportunity to leave a lasting impact. We are Building Teams, Building Dreams.
Equal Opportunity Employer Statement
It is the policy of SIRIS to not discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.</div>

Construction Administrator (CM-CA)

Al Marwan Group

Contract Administrator / Contract Engineer (Pre &amp; Post Contract)Location: UAE &ndash; Various Infrastructure Projects Company: Al Marwan GroupAbout the Role:Al Marwan Group is seeking an experienced Contract Administrator / Contract Engineer to support the commercial and contractual management of infrastructure projects. The role involves assisting in both pre-contract activities (tender reviews, procurement, documentation) and post-contract administration (execution, variations, claims, and close-out). The successful candidate will help ensure compliance, reduce risks, and support the commercial success of projects in line with UAE regulations and industry standards.Key Responsibilities:Pre-Contract Phase<ul><li>Review Invitations to Tender (ITT), RFPs, and client contracts to highlight risks and opportunities.</li><li>Assist bid teams with tender documentation, pricing inputs, and compliance requirements.</li><li>Support in drafting, reviewing, and negotiating contract terms (FIDIC/NEC/Bespoke).</li><li>Assist in preparing subcontractor procurement documents and agreements.</li><li>Ensure all pre-contract documentation meets UAE laws and authority requirements.</li></ul>Post-Contract Phase<ul><li>Administer contract execution, variations, change orders, and notices.</li><li>Support preparation of claims, extensions of time, and dispute documentation.</li><li>Monitor subcontractor agreements, performance, and compliance.</li><li>Maintain contract registers, logs, and records for reporting.</li><li>Assist in contract close-out, including final accounts and settlements.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s Degree in Civil Engineering, Quantity Surveying, Construction Law, or related field.</li><li>4&ndash;7 years of experience in contract administration/engineering, with at least 3 years in the UAE infrastructure sector.</li><li>Exposure to pre- and post-contract phases of infrastructure projects (roads, bridges, rail, utilities, drainage).</li><li>Working knowledge of FIDIC Red &amp; Yellow Book and UAE-specific practices.</li><li>Familiarity with UAE authorities (RTA, DEWA, ADSSC, Etihad Rail, etc.).</li></ul>Skills &amp; Competencies<ul><li>Good understanding of contract law, dispute resolution, and claims.</li><li>Strong drafting, documentation, and analytical skills.</li><li>Ability to coordinate with project, commercial, and site teams.</li><li>Proficient in MS Office, Contract Management Systems, Aconex; knowledge of Primavera is an advantage.</li><li>Ability to manage multiple tasks and deadlines effectively.</li></ul>Desirable Attributes<ul><li>Bilingual: English (mandatory), Arabic (advantageous).</li><li>Previous experience in major UAE infrastructure projects.</li><li>Team-oriented with strong communication and organizational skills.</li></ul>Note: Please apply only if you meet the above requirements and have experience in infrastructure projects in the UAE.Job Types: Full-time, Permanent

Contract Administrator / Contract Engineer (Pre & Post Contract)

Schematic Engineering Consultants

Administrator / Project Coordinator &ndash; DubaiCompany: Schematic Engineering Consultants Location: Dubai, UAE Job Type: Full-time, Permanent Salary: AED 3,000 &ndash; AED 5,000 per monthAbout UsSchematic Engineering Consultants is a leading architecture and engineering consultancy based in the UAE, delivering innovative and high-quality design and project management solutions. We are seeking a dedicated and detail-oriented Administrator / Project Coordinator to join our growing team. This role is vital to ensuring smooth office operations, efficient project support, and effective communication with clients, contractors, and authorities.Key Responsibilities<ul><li>Office &amp; Information Management: Maintain an organized and efficient office environment, handling all communications and document control.</li><li>Document Management: Oversee printing, scanning, emailing, distribution, and filing of all project-related documents.</li><li>Budget &amp; Procurement: Assist in preparing budgets, track expenditures, and manage purchase of office supplies and stationery.</li><li>Meetings &amp; Events: Schedule meetings, prepare agendas, take minutes, and arrange venues and refreshments.</li><li>Representation: Represent the firm in communications and stakeholder interactions as needed.</li><li>Travel Coordination: Arrange transport and accommodation bookings for staff.</li><li>Policy &amp; Compliance: Draft and update administrative policies, ensuring compliance with company standards and UAE regulations.</li><li>Database Management: Create and maintain project and client databases.</li><li>Government Portals: Manage submissions and interactions with authorities including DM, DDA, DCD, DEWA, and RTA.</li><li>Communication: Serve as the central point of contact for internal and external communications.</li><li>Project Support: Provide administrative support to engineers and project managers, ensuring deadlines and quality standards are met.</li></ul>Qualifications &amp; Skills<ul><li>Minimum 2 years&rsquo; experience as an Administrative Assistant / Project Coordinator in an engineering consulting firm (required).</li><li>Proven experience in handling DM, DDA, DCD, DEWA, and RTA portals (required).</li><li>Bachelor&rsquo;s degree (required).</li><li>Strong organizational and multitasking skills.</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent written and verbal communication skills in English.</li><li>Ability to handle sensitive information with discretion and confidentiality.</li><li>High level of professionalism, problem-solving ability, and initiative.</li><li>Strong interpersonal skills for liaising with clients, consultants, and government authorities.</li><li>Must be based in Dubai, with ability to commute or relocate before starting.</li></ul>Job Details<ul><li>Job Type: Full-time, Permanent</li><li>Pay: AED 3,000 &ndash; AED 5,000 per month (based on experience and qualifications)</li><li>Location: Dubai, UAE (required)</li><li>Experience: Engineering consulting firm &ndash; 2 years minimum (required)</li><li>Certification: Demonstrated experience with DM/DDA/DCD/DEWA/RTA portals (required)</li></ul>Why Join Us?<ul><li>Be part of a dynamic and reputable consulting firm in Dubai.</li><li>Work on high-profile architectural and engineering projects.</li><li>Supportive team environment with opportunities to grow and learn.</li><li>Exposure to UAE authorities and regulatory processes.</li></ul>How to Apply Interested candidates are invited to send their CV to hr@schematiceng.com, mentioning &ldquo;Administrator / Project Coordinator &ndash; Dubai&rdquo; in the subject line.Job Type: Full-timePay: AED3,000.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>consulting: 2 years (Required)</li></ul>License/Certification:<ul><li>Experience of handling DM/DDA consulting authority portals (Required)</li></ul>

Office Administrator/Project Coordinator

Suffolk Construction

<div>Overview:

About Suffolk
Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development. 
Suffolk &ndash; America&rsquo;s Contractor &ndash; is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR&rsquo;s list of &ldquo;Top CM-at-Risk Contractors.&rdquo; For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 
At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That&rsquo;s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 
Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here.<div></div><div> 
The Role</div><div>
Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We&rsquo;ll challenge and inspire you to be your very best. We&rsquo;ll embrace what makes you unique and lift you up as you take chances. Here, you&rsquo;ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level.</div><div> 
</div><div>The Project Administrator provides administrative support on a daily basis to the project team and others as directed by management.</div>
Responsibilities:
<ul><li>Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management</li><li>
Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines</li><li>
Maintain and track project information in Procore as required</li><li>
Follow up with subcontractors regarding project paperwork as needed</li><li>
Assist project team with closeout coordination and preparation of O &amp; M Manuals</li><li>
Work with project team and manager(s) as directed to achieve departmental objectives</li><li>
Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines</li><li>
Order supplies for project team/office</li><li>
Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner</li><li>
Set up project binders and order project drawings from local printing resources</li><li>
Assist in the preparation and distribution of project punchlists</li><li>
Archive all project documentation according to Suffolk guidelines</li><li>
Participate in project and/or team meetings as needed</li><li>
Assist with daily planning of managers&rsquo; schedules, meetings, and possibly travel (through corporate agency), if assigned</li></ul>
Qualifications:
<ul><li>Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook</li><li>
Ability to manage and prioritize tasks/projects with little supervision</li><li>
Excellent written and verbal communication skills</li><li>
4-year college degree or equivalent work experience desired</li><li>
Construction background preferred, but not necessary</li><li>
Professional appearance and manner</li><li>
Typing speed minimum of 45-50 wpm</li><li>
Positive attitude</li><li>
Ability to work independently and as part of a team</li><li>
Respect for confidential information; good judgment</li><li>
Flexible, detail-oriented
</li><li>Ability to work in a fast-paced environment and prioritize effectively</li><li>
Dedicated and hard-working</li><li>
Takes initiative within area of responsibility</li><li>
The ability to manage and embrace change. Respond and adapt to new processes and new ways of looking at old problems</li><li>
Candidate must possess Suffolk&rsquo;s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring</li></ul>
Working Conditions:
<div>
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.</div>
EEO Statement:
<div>
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.</div></div>

Project Administrator

Aqua Properties

JOB TITLE: Client-Side Project Admin Cum Document Controller &ndash; Developer, Dubai ProjectsINDUSTRY: Real Estate Development / Construction ProjectsTHE ROLE:We are seeking a highly organized, detail-oriented and experienced Project Admin Cum Document Controller to join our team for a prestigious real estate construction project in Dubai. The ideal candidate will be based at the Client&rsquo;s site office and will play a key role in managing and controlling all project documentation to ensure compliance and efficiency across all project phases, as well as provide vital administrative support to senior management. This role requires precision, confidentiality and strong coordination skills to facilitate smooth project execution.KEY RESPONSIBILITIES:<ul><li>Establish, maintain and monitor all incoming and outgoing project documentation, ensuring proper control and alignment with project standards.</li><li>Support the Client Project Manager with technical submissions, reporting and administrative follow-ups.</li><li>Set up and manage an efficient document control system (manual and electronic) to enable easy retrieval and archiving of documents.</li><li>Coordinate with clients, consultants, contractors, and subcontractors to track document submissions, approvals, and revisions.</li><li>Register, track and control all incoming and outgoing documents, ensuring timely distribution and retrieval by stakeholders.</li><li>Prepare, update and maintain document transmittals, submission trackers, and status reports for project progress.</li><li>Maintain required formatting and presentation standards of all project documents.</li><li>Maintain confidentiality and ensure the security of all project documentation.</li><li>Support senior management by coordinating calendars, scheduling meetings, and ensuring priorities and commitments are seamlessly managed.</li><li>Support internal communications,minutes of meeting, and issuance of notices and letters.</li><li>Assist in project startup activities such as folder structure creation, templates preparation and database setup.</li></ul>REQUIREMENTS:<ul><li>4 to 8 years of relevant experience in building construction project, ideally within real estate development or large-scale construction projects.</li><li>Proven experience working under tight deadlines with strong problem-solving and time management skills.</li><li>High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).</li><li>Excellent organizational and communication skills with a sharp attention to detail.</li><li>Ability to work independently and as part of a team in a dynamic, fast-paced environment.</li><li>Candidates already based in Dubai.</li><li>Fluent in English (both written and verbal).</li></ul>PREFERRED QUALIFICATIONS:<ul><li>Prior experience working with a client, consultant, or contractor on real estate construction projects.</li><li>Familiarity with full project lifecycle documentation from design to handover.</li><li>A proactive, self-driven attitude with a strong focus on achieving results and a willingness to take on additional responsibilities as needed.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED7,000.00 per month

Project Admin Document Controller

Tavistock Development Company

<div>Description:

Tavistock Development is currently seeking a Project Coordinator Operating Assets. Tavistock Development is a diversified real estate firm specializing in planning, design, finance, construction, and development.
Tavistock hires people who:<ul><li>
Act with integrity</li><li>
Are proactive and value results</li><li>
Are innovative</li><li>
Uphold our reputation and brand</li><li>
Play, as a team</li><li>
Embrace a dynamic environment</li><li>
Care for each other</li></ul>
If you identify with these characteristics, want to work with a growing company and are interested in the Project Coordinator operating assets position, please apply today
Position Summary:
The position is responsible for timely processing and managing the administrative / task functions in support of the tenant construction and tenant coordination management process for company. The position will assist in tracking all tenant activity from Letter of Intent, through lease negotiation, design review, tenant construction, closeout, and approval tenant allowance.<ul><li>
Manage the status of project documents, contracts, permits and lease documents</li><li>
Receive design documents, distribute for review, and process documents once approved</li><li>
Process project requests for payment, change orders and building permits</li><li>
Compose all types of correspondence, including contracts, on behalf of supervisor</li><li>
Respond to routine external correspondence independently</li><li>
Assist with preparation of contract documentation</li><li>
Receive and track documentation for Tenant Improvement Allowance refunds and closeout</li><li>
Process permit, wastewater, utility, and other fees required</li><li>
Set up utility accounts</li><li>
Submit check requests</li><li>
Perform research and follow-up as necessary to solve problems</li><li>
Responsible for managing existing and developing databases, spreadsheets and smartsheets</li><li>
Adapt to and work within the company's existing information management systems</li><li>
Interface with contractors and consultants; assist with responses to all types of requests, both normal and those requiring research and follow-up</li><li>
Attend OAC meetings assist with required follow-up and documentation</li><li>
Walk active tenant construction sites weekly to take photos, file photos, and update manager of any issues or concerns noted.</li><li>
Develop alternatives to handling requests where the problems are not clearly identified or involve sensitive issues</li><li>
Routinely respond directly to the callers after performing research or follow up</li><li>
Ensure that Property Management has received communications regarding startup of tenant construction activity, coordinate placing systems on test or notify entire team of tenant achieving Certificate of Occupancy.</li><li>
Attend internal and external meetings, take clear and organized meeting notes, distribute them to relevant staekholders, and assist with required follow-up and documentation.</li><li>
Learn and grow within the tenant improvement department.</li><li>
Other duties as assigned</li></ul>
Requirements:

Essential Qualifications:<ul><li>
Minimum three (3) years tenant coordination/construction experience</li><li>
Knowledge and experience in planning or with a municipality a plus</li><li>
Working knowledge of a full range of administrative processes related to project design, construction administration and contract administration typically gained through experience</li><li>
Advanced proficiency in software, including but not limited to: Excel, Word, PowerPoint, Outlook, and SmartSheet</li><li>
Experience with project management software, such as MRI and SharePoint desired</li><li>
Self-starter with strong problem-solving skills</li><li>
Ability to create filing and retrieval logic for large sums of documents with a focus on paperless</li><li>
Demonstrated ability to be flexible in managing a workload of varied tasks</li><li>
Excellent written and verbal communications skills</li><li>
Detail oriented with excellent organizational skills</li><li>
Ability to multitask and prioritize multiple demands</li><li>
Must have valid Florida driver&rsquo;s license and be eligible for coverage through companies&rsquo; automobile insurance</li></ul>
Essential Physical Requirements:<ul><li>
Must be physically able to do assigned work as outlined above</li><li>
Must be physically able to sit and use the computer for hours at a time</li><li>
Must be able to lift up to 20 pounds</li></ul>
This document does not create an employment contract, implied or otherwise, other than an &ldquo;at will&rdquo; employment relationship. This job description in no way states or implies that these are the only duties to be performed by this position. The employee will be required to follow any other reasonable instructions and to perform any other reasonable duties requested by the supervisor.</div>

Construction Project Coordinator (Operating Assets)

IMAR OVERSEAS SAUDI CO.W.L.L

We are seeking a highly skilled and experienced Contracts Administrator to join our dynamic team in the construction sector.Key Responsibilities:<ul><li>Prepare, review, and manage contracts and subcontract agreements.</li><li>Ensure compliance with company policies, legal requirements, and project specifications.</li><li>Monitor contract performance, obligations, and deadlines.</li><li>Coordinate with project managers, procurement, and finance teams to resolve contractual issues.</li><li>Maintain accurate records of all contractual documentation and correspondence.</li><li>Assist in claims, variations, and dispute resolution processes.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Civil Engineering.</li><li>Minimum 7 years of experience as a Contracts Administrator in the construction industry.</li><li>Strong knowledge of FIDIC and other standard forms of contract.</li><li>Excellent negotiation, communication, and problem-solving skills.</li><li>High attention to detail and strong organizational abilities.</li><li>Proficiency in MS Office and contract management software.</li></ul>If you consider yourself capable and eligible to join IMAR GROUP we strongly encourage you to submit your CV to n.satti@imar.com immediately.Application deadline: 11-September-2025 at 1:00 PM KSA timeJob Type: Full-time

Contracts Administrator

Search 10000+ Construction project administrator jobs near you this September. New roles added regularly across leading industries. Apply today.