construction project administrator

HVAC Inc.

<p><b>Senior Construction Project Administrator &ndash; Public Works HVAC</b></p><p><b>Location:</b> Deer Park, NY (Long Island)<br/><b>Position Type:</b> Full-Time | In-Office<br/><b>Salary:</b> $75,000 &ndash; $110,000 (commensurate with experience)</p><p><b>About Us</b></p><p>We are an established <b>union HVAC/mechanical prime contractor</b> specializing in public works construction projects throughout Long Island and the surrounding region. Our projects involve complex subcontract administration, insurance compliance, bonding requirements, and public agency documentation.</p><p>We are seeking an experienced <b>Senior Construction Project Administrator</b> to support multiple active public works projects.</p><p><b>Important</b></p><p>This role requires prior construction administration experience. Candidates without direct experience in AIA billing, subcontract administration, and construction insurance compliance will not be considered.</p><p><b>Position Overview</b></p><p>The Senior Construction Project Administrator supports project managers and accounting staff by managing subcontract issuance, purchase orders, AIA billing coordination, insurance compliance, bonding documentation, and public works reporting requirements.</p><p>Experience supporting mechanical, HVAC, plumbing, or union trade contractors is strongly preferred.</p><p><b>Key Responsibilities</b>Subcontract &amp; Vendor Administration</p><ul><li>Draft, issue, and track construction subcontracts</li><li>Prepare and issue purchase orders for subcontractors and material vendors</li><li>Issue purchase orders for major mechanical equipment (RTUs, boilers, chillers, pumps, ductwork, controls, etc.)</li><li>Maintain subcontract logs, change order logs, and execution tracking</li><li>Collect W-9s and subcontractor compliance documentation</li></ul><p>Billing &amp; Project Accounting Support</p><ul><li>Prepare and process AIA G702/G703 payment applications</li><li>Maintain Schedule of Values and change order integration</li><li>Track lien waivers and releases</li><li>Assist with billing coordination and receivables tracking</li></ul><p>Public Works Compliance</p><ul><li>Assist with certified payroll and prevailing wage documentation</li><li>Maintain organized compliance and audit-ready project files</li><li>Coordinate project startup and closeout documentation</li></ul><p>Insurance &amp; Risk Management</p><ul><li>Oversee all project-related insurance requirements</li><li>Review and verify Certificates of Insurance (COIs) and endorsements</li><li>Ensure compliance with:</li><li>Owner Controlled Programs (OCP)</li><li>Builder&rsquo;s Risk policies</li><li>General Liability (GL)</li><li>Umbrella/Excess coverage</li><li>Workers&rsquo; Compensation</li><li>Confirm additional insured status, waiver of subrogation, and primary/non-contributory language</li><li>Monitor insurance expirations and maintain compliance logs</li><li>Coordinate with brokers and bonding agents</li></ul><p>Bonding Administration</p><ul><li>Prepare and coordinate bid, performance, and payment bond requests</li><li>Maintain bonding documentation logs</li></ul><p><b>Required Qualifications</b></p><ul><li>Minimum 5 years construction administrative experience</li><li>Experience working for a general contractor or prime contractor</li><li>Direct experience with:</li><li>AIA billing (G702/G703)</li><li>Subcontract drafting/issuance</li><li>Purchase order administration</li><li>Construction insurance compliance</li><li>Strong understanding of public works documentation preferred</li><li>Proficiency in Microsoft Excel and Word</li><li>Ability to support multiple active projects simultaneously</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Union contractor experience</li><li>HVAC/mechanical contracting experience</li><li>Certified payroll familiarity</li><li>Experience with construction software (Procore, Sage, Viewpoint, Foundation, CMiC, etc.)</li></ul><p><b>Required Screening Questions</b></p><ul><li>Describe your experience preparing AIA G702/G703 payment applications.</li><li>Have you drafted or issued construction subcontracts?</li><li>What public works projects have you supported?</li><li>What do you verify when reviewing a Certificate of Insurance?</li><li>Describe your experience issuing and tracking purchase orders.</li><li>How many active construction projects did you support at one time?</li></ul><p>Stable long-term opportunity with established union contractor.</p><p>Please submit resume detailing relevant construction administration experience.</p><p>Job Type: Full-time</p><p>Pay: $75,000.00 - $110,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Senior Construction Project Administrator – Public Works HVAC

Gill Smart HR Consultancy

<p><b>Job Title: Contract Administrator &ndash; Civil (Main Contracting Company)</b><br/><b>Location:</b> Dubai, UAE<br/><b>Salary Range:</b> AED 12,000 &ndash; AED 18,000 per month</p><p><b>Job Description:</b><br/>A leading Main Contracting Company in Dubai is seeking an experienced <b>Contract Administrator</b> with strong experience in high-rise building projects. The ideal candidate will be responsible for managing contractual matters, ensuring compliance with project requirements, and supporting the commercial and project teams throughout the project lifecycle.</p><p><b>Key Responsibilities:</b></p><ul><li>Prepare and review contract documents, letters of intent, and subcontracts to ensure they align with the Main Contract and company risk policies.</li><li>Maintain a meticulous &quot;Contractual Correspondence Log.&quot; In the UAE, a missing notice can result in a complete loss of entitlement.</li><li>Assist in the preparation of Extension of Time (EOT) and Prolongation Cost claims, working closely with the Planning and Quantity Surveying teams</li><li>Coordinate with Operation, Procurement, and Finance teams</li><li>Track the validity of Performance Bonds, Advance Payment Guarantees, and All-Risks Insurance policies</li><li>Maintain accurate records and reporting to the commercial management department.</li></ul><p><b>Requirements:</b></p><ul><li>B.Tech / B.E in Civil Engineering or related field</li><li>5 to 8 years of experience as a Contract Administrator in a Construction Company.</li><li>Strong knowledge of construction contracts forms , fidic.</li><li>Excellent communication and negotiation skills.</li><li>UAE Experience is Mandatory</li></ul><p><b>Benefits:</b></p><ul><li>Competitive salary package</li><li>Career growth opportunities</li><li>Company benefits as per UAE Labour Law</li></ul><p><b>How to Apply:</b><br/>Interested candidates meeting the above criteria may apply through Indeed with updated CV.</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED12,000.00 - AED18,000.00 per month</p>

Contract Administrator- Civil Construction

Clark Nexsen, a JMT Company

<div><p>Join Clark Nexsen, a JMT Company, and become part of a dynamic, collaborative team dedicated to delivering exceptional service to our clients&mdash;while making a meaningful impact on our communities and the world through the projects we help bring to life.</p>
<p>
A Construction Administration Coordinator will be responsible for assisting Project Managers/Project Architects and/or the Managing Principal with the processing of project documents during the bidding, construction, and closeout phases of a project.</p>
<p><b>
General responsibilities:</b></p>
<ul>
<li>Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents</li>
<li>Assisting with the bidding phase of projects, including preparing addenda</li>
<li>Processing of incoming construction submittals and requests for information (RFI) utilizing Newforma project information management software</li>
<li>Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software</li>
<li>Establishing, updating, and maintaining detailed project information in the firm&rsquo;s software applications</li>
<li>Preparing various project management reports to monitor project status during construction</li>
<li>Preparing for and participating in project construction meetings and others as required</li>
<li>Providing general administrative support as requested by internal Project Managers, Principals and project stakeholders</li>
<li>Communicating with internal design team stakeholders and external stakeholders as required</li></ul><br>
<br>
<br>
Required Skills<br>
<ul><li>Assisting the Project Manager with the preparation and administrative processing of construction Contract Documents</li>
<li>Assisting with the bidding phase of projects, including preparing addenda</li>
<li>Processing of incoming construction submittals and requests for information (RFI) utilizing Newforma project information management software</li>
<li>Tracking change order proposals, assisting in the proposal evaluation process and preparing change orders utilizing Newforma project information management software</li>
<li>Establishing, updating, and maintaining detailed project information in the firm&rsquo;s software applications</li>
<li>Preparing various project management reports to monitor project status during construction</li>
<li>Preparing for and participating in project construction meetings and others as required</li>
<li>Providing general administrative support as requested by internal Project Managers, Principals and project stakeholders</li>
<li>Communicating with internal design team stakeholders and external stakeholders as required</li></ul><br>
<br>
<br>
Required Experience<br>
<ul><li>A Construction Administration Coordinator should typically have 4 years of administrative experience in an architectural, engineering, or construction firm or 6 years of similar experience that included administrative, accounting, and financial management tasks in a field other than architecture or engineering.</li>
<li>A high school diploma or GED equivalent is required. Post high-school education in the following subjects is desirable:
<ul><li>Business Administration</li>
<li>Construction Administration</li>
<li>Office Administration</li>
<li>Accounting</li>
<li>Associate or bachelor&rsquo;s degree in a business/accounting/finance-related field is desirable</li>
</ul></li><li>Additional consideration will be given for candidates who have obtained the following certifications:
<ul><li>Certified Design Firm Administrator (CDFA)</li>
<li>Construction Documents Technologist (CDT)</li>
<li>Certified Construction Contract Administrator (CCCA)</li>
</ul></li><li>A Construction Administration Coordinator should be able to effectively utilize current company software programs for word processing, e-mail, and project information management. Current programs include:
<ul><li>Microsoft Word</li>
<li>Microsoft Excel</li>
<li>Microsoft Outlook</li>
<li>Microsoft Teams</li>
</ul></li><li>Experience in the use of the following programs is desirable:
<ul><li>Newforma Project Center</li>
<li>Deltek Vision</li>
<li>AIA Contract Documents</li>
<li>Bluebeam</li>
</ul>
</li></ul><p><b>Working Conditions</b></p>
<p>
At JMT, we prioritize a healthy work/life balance and offer a flexible hybrid working schedule. The selected candidate is expected to work in a JMT office location at least three days per week or as needed to perform assigned duties. While most of our work is desk-based, there may be times when standing, walking, bending and lifting of minimal weight are required. Our office environment is comfortable, has adequate lighting and temperature, and is free from noise, dust, and other hazards. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.</p>
<p><i>
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.</i></p></div>

Construction Administration Coordinator

Mindwhiz

<p><b>Job Title: Construction Admin (US Projects)</b></p><p><b>Location:</b> Onsite &ndash; Lahore, Pakistan<br/><b>Working Hours:</b></p><ul><li><b>Summer:</b> 6:00 PM to 3:00 AM</li><li><b>Winter:</b> 7:00 PM to 4:00 AM</li></ul><p><b>Salary:</b> Up to PKR 250,000<br/><b>Employment Type:</b> Full-time</p><p><b>Job Summary</b></p><p>Mindwhiz is seeking a <b>Construction Administrator</b> based in Pakistan to support our ongoing <b>construction projects in the United States</b>. This role focuses on construction administration and procurement support, including documentation management, purchasing coordination, vendor communication, and support for US compliance and tax-related documentation.</p><p>The ideal candidate is detail-oriented, organized, and experienced in supporting US construction teams remotely.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage and maintain digital project documentation, contracts, and compliance records</li><li>Prepare purchase orders and track material orders and deliveries</li><li>Collect, review, and organize vendor quotes, invoices, and lien waivers</li><li>Coordinate with US-based vendors, project managers, and internal teams</li><li>Support invoice processing and procurement tracking in coordination with accounting</li><li>Maintain vendor records, cost codes, and standardized templates</li><li>Support construction management software and digital workflows (e.g., Procore, Buildertrend)</li></ul><p><b>Requirements:</b></p><ul><li><b>3&ndash;5 years</b> experience in construction administration or procurement</li><li>Experience supporting <b>USA-based construction projects</b></li><li>Familiarity with US construction documentation and basic tax-related requirements</li><li>Experience with <b>Procore</b> or similar construction management software</li><li>Strong skills in <b>Excel / Google Sheets</b> for procurement and tracking</li><li>Exposure to <b>QuickBooks, Sage, Xero</b>, or similar accounting systems (support level)</li><li>Experience managing contracts, lien waivers, W-9s, and vendor documents</li><li>Strong English communication skills</li></ul><p><b>Preferred</b></p><ul><li>Experience working remotely with US construction or real estate companies</li><li>Familiarity with DocuSign or Adobe Sign</li><li>Ability to coordinate across time zones and multiple projects</li></ul><p><b>Why Join Us</b></p><ul><li>Opportunity to work on active <b>US construction projects</b> from Pakistan</li><li>Exposure to US construction processes and standards</li><li>Stable, long-term role with growth potential</li></ul><p>Job Type: Full-time</p><p>Pay: Up to Rs250,000.00 per month</p><p>Work Location: In person</p>

Construction Admin (US Projects)

Era Projects

<p><b>Key Responsibilities:</b></p><ul><li>Maintain and manage site documentation and records</li><li>Coordinate between site team, head office, subcontractors, and suppliers</li><li>Prepare reports, timesheets, and correspondence</li><li>Monitor attendance and maintain manpower records</li><li>Handle material requests, delivery notes, and site-related documentation</li><li>Support the Project Manager and site team in daily administrative tasks</li></ul><p><b>Key Requirements:</b></p><ul><li>Proven experience as a Site Administrator in building construction projects</li><li>Strong knowledge of site documentation and administrative procedures</li><li>Proficient in MS Office (Word, Excel, Outlook)</li><li>Good communication and coordination skills</li><li>Ability to handle multiple tasks and work under pressure</li><li>Bachelor&rsquo;s Degree/Diploma in Business Administration or related field</li><li>Previous construction site experience preferred</li></ul><p>Job Types: Full-time, Permanent</p>

Construction Site Admin

Robins & Morton

<div></div><div><div><div><div>Assistant Project Administrator</div><br>
</div><br>
<div><div><div><div><div>Job Code:</div><div> 2026-AL-009</div>
</div><br>
<div><div>Location:</div><div> Birmingham, AL</div><br>
</div><br>
<br>
</div></div></div><br>
<div></div><div><div><i>The desire to pursue a career in construction may have been planted in your heart early, passed down from generations or seeded by an early fascination with the building process. There may have been the realization that construction aligns with your skills and interests. Or maybe it happened later, when you saw an opportunity to take your career in a new direction.</i><br>
<i>
</i><br>
<i>You want to be part of a team that shares this passion and sense of purpose&mdash;a team that works collaboratively, respecting and listening to each other and treating each other like family. You want opportunities to grow, and you care about work-life balance. You want to know that the company you work for is ethical and responsible.</i><br>
<i>
</i><br>
<i>We know you can work for any company, but if you want a career with a company that&rsquo;s been named a </i><i>Best Place to Work</i><i>, is Building With Purpose&reg;, cares about others, and allows you to be true to yourself, your calling, your passion and your values&mdash;come build something great with us. Be a True Builder&reg;.</i><br>
<i>
</i><br>
The Assistant Project Administrator provides exceptional support to a division and its manager(s). This position processes administrative items, organizes company activities, handles projects and much more.<br>
<br>
<b>YOUR DAY-TO-DAY:</b> (Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.)
<ul> <li>Assist salary and hourly team members with payroll system hh2, including joining groups and time entry as needed</li>
<li>Assist with hourly and salary team member transfers, completing transfer forms, Project Personal Assignments (PPAs) and documentation</li>
 <li>Complete wage authorization forms for hourly employees and route for approvals, submit to payroll</li>
<li>Assist all new hires with I9 paperwork and project and division orientation &ndash; including all relocation expense reports, equipment needs, and providing direction to policies/procedures, other information as needed.</li>
<li>Assist with arrangements for sales outings, conferences, and other related events and aid in preparation of sales packets for distribution, materials for sales conferences</li>
 <li>Schedule, invite attendees and arrange for various project meetings &ndash; kick-off, schedule development, etc.</li>
<li>Verify contractor and business license in place prior to project commencement</li>
<li>Provide assistance creating subcontracts, purchase orders and change orders in Procore as needed</li>
<li>Route all trade partner, purchase orders, and change orders through Procore/DocuSign</li>
<li>Provide assistance to subcontractors and vendors regarding bonds, Textura, myCOI, and TradeTapp systems to ensure all remain compliant</li>
<li>Assist with tracking and communications to trade partners on myCOI (electronic insurance processing system) insurance compliance throughout</li>
 <li>Provide assistance in the preparation of reports and other materials for monthly OAC Meetings</li>
<li>Assist in the administration of Submittal &amp; Material Status logs and follow up on shop drawings, submittals, samples, material delivery status, etc. that are due according to prepared Submittal Register in Procore.</li>
</ul><b>WHAT YOU BRING TO THE TEAM: </b>(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job)<br>
<br>
 <li>High School Diploma (or GED or High School Equivalence Certificate) required. Associates Degree or higher education preferred.</li><br>
 <li>Three (3) years&rsquo; experience as an administrative assistant, project coordinator or similar, preferably construction experience.</li><br>
 <li>Ability to read and speak English.</li><br>
 <li>Proficient in all Microsoft Office programs.</li><br>
 <li>Experience with Procore, Textura and any other project management software is beneficial. If not, must possess core competency to quickly learn new programs and applications.</li><br>
 <li>Notary Public Commission preferred.</li><br>
<br>
<i>Robins &amp; Morton is a privately held construction firm based in Birmingham, Alabama, with offices in Charlotte, Dallas, Huntsville, Miami, Nashville, Orlando, San Antonio, Tampa and Raleigh-Durham. The firm specializes in the construction of healthcare, hospitality, higher education, entertainment, sports and government buildings. Since 1946, the firm has built a reputation as a trusted advisor to clients nationwide by cultivating a high-performing team that values integrity, safety, and innovative thinking. Robins &amp; Morton is consistently ranked as one of the top 100 contractors in the United States, and one of the top 15 in the Southeast.</i></div></div></div></div><p></p>

Assistant Project Administrator

BTI Solutions

<div><div><div><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Why work with us?</b></h1><p></p><h1 class="jobSectionHeader"><b>
Proven people.</b></h1><div></div><div><p>
Everyone on our team has earned a CPC (Certified Personnel Consultant) or CTS (Certified Temporary Staffing Specialist) accreditation from the National Association of Personnel Services. We are experts at staffing and recruiting with more than 16 years of experience serving employers.</p><p></p><h1 class="jobSectionHeader"><b>
Proven process.</b></h1><div></div><div><p>
Our approach to staffing isn&rsquo;t just a little bit different; it&rsquo;s a whole different ball game. While most staffing firms emphasize transactional services (taking and filling job orders), BTI Solutions focuses on providing more strategic solutions.</p><p>
By acting as workforce consultants, we are able to find innovative and intelligent strategies for improving productivity, meeting project deadlines, improving hiring quality, decreasing turnover, and reducing total labor costs.</p><p>
Our recruiting and candidate assessment process assures the highest quality matches between job seeker and employer, so you will get people who not only have the right qualifications but who also have the appropriate personality fit for your organization.</p><p></p><h1 class="jobSectionHeader"><b>
Proven results.</b></h1><div><p>
More than anything, the biggest difference with BTI Solutions is the one that matters most: bottom-line results.</p><ul><li><b>
95% client satisfaction rate</b> &ndash; measures client satisfaction vs. expectations.</li><li>
Our <b>clients have worked with us for over 10 years</b>, on average.</li><li>
BTI Solutions counts <b>4 Global Telecommunication companies as clients.</b></li><li><b>
Client referrals</b> are BTI Solutions&rsquo; <b>largest source of new clients.</b></li><li><b>
Google Review 4.4, Facebook Review 4.8</b></li></ul></div></div></div></div></div></div></div></div></div></div></div><p></p>
Real Estate Project Administrator AO716771<div>
Top skills:<br>
<ul><li>Strong knowledge of architectural and construction processes, including construction documents and MEP systems</li><li>Proven ability to manage construction schedules, budgets, and consultants</li><li>Ability to communicate effectively with senior management and cross-functional stakeholders</li></ul><br>
Schedule: Fully onsite<br>
<br>
KEY RESPONSIBILITIES/REQUIREMENTS:<br>
<br>
Work Location: 700 Sylvan Ave. Englewood Cliffs, NJ or 6625 Excellence Way Plano, TX<br>
<br>
Work Schedule: Fully Onsite (5-10% travel)<br>
<br>
Role Overview<br>
The Project Admin. &ndash; Corporate Real Estate is responsible for managing the full lifecycle of all Real Estate functions of portfolio management, leasing initiatives in alignment with corporate policies and business objectives and corporate interior construction projects including programming, design, budgeting, scheduling, and delivery. This role assists CRE PM while partnering with internal stakeholders, consultants, and vendors to ensure projects meet business requirements, budget, schedule, and quality standards while supporting workplace strategy.<br>
<br>
Key Responsibilities<br>
<ul><li>Manage overall project administration and coordination of all CRE design and construction projects.</li><li>Assist in programming and requirements development for workplace interior construction projects</li><li>Support to manage project schedules, budgets, and overall execution from planning through closeout</li><li>Serve as the primary point of contact for business stakeholders, steering committees, and project teams</li><li>Assist and coordinate selection and management of architects, engineers, contractors, and consultants</li><li>Collaborate with Facility Team, end-users, and design teams to develop design concepts, space plans, renderings, and furniture layouts</li><li>Support all phases of design and construction including document reviews.</li><li>Assist in reviewing contracts, cost estimates, change orders and invoices.</li><li>Conduct regular site observations and oversee QA/QC during design and construction</li><li>Assist to resolve design, construction, and field issues to maintain alignment with approved standards</li><li>Provide regular project status updates and reporting to CRE Project Manager</li><li>Contribute to CRE team by ensuring projects remain within approved budgets and schedule.</li></ul><br>
Required Skills &amp; Experience<br>
<ul><li>Bachelor&rsquo;s degree in Interior Design, Architecture, Engineering, or Construction Management</li><li>Min. 3-5 years of relevant experience in workplace planning, interior design and construction project management</li><li>Knowledge of architectural and construction processes, including construction documents.</li><li>Ability to manage construction schedules, budgets, and consultants</li><li>Ability to communicate effectively with CRE team and cross-functional stakeholders</li><li>Strong organizational skills with the ability to manage multiple projects independently</li><li>High level of professionalism and commitment to team success</li><li>Proficiency in AutoCAD, MS Project, and Microsoft Office</li></ul><br>
Preferred Qualifications<br>
<ul><li>Experience managing multi-site or multi-regional corporate real estate projects</li><li>Familiarity with integrated project tracking, reporting, and management systems</li><li>Strong leadership, mentoring, and problem-solving skills</li><li>Knowledge of workplace standards, sustainability design, and QA/QC best practices</li><li>Bilingual communication skills (English/Korean) preferred for coordination with US and HQ teams</li></ul></div></div>

Real Estate Project Administrator AO716771

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