construction project coordinator

K Komfort Heating & Cooling

<div><div>HVAC Project Coordinator 
 
Location: This role is based out of our Grafton, WI office. 
Project Coverage: Milwaukee, Madison, and Green Bay metro areas. 
Job Type: Full-Time. 
Industry: HVAC / Mechanical Construction. 
 
About Us 
 
We are a fast-growing HVAC contractor operating throughout Wisconsin, Illinois, Indiana, and Florida, serving multi-family, commercial, K&ndash;12, municipal, hospitality, and other markets. Our company differentiates itself through strong project execution and internal engineering design capabilities, allowing us to successfully deliver design-build and design-assist projects. 
 
With expansion plans across the Midwest and the Southeast, we are building a team of leaders who want to grow with the organization. We value professionals who bring an entrepreneurial mindset, take ownership of their work, and thrive in a dynamic environment. 
 
Position Overview 
 
We are seeking an HVAC Project Coordinator to help manage mechanical construction projects from handoff through closeout. This role is responsible for schedule coordination, cost control, field coordination, and client communication to ensure projects are delivered safely, on time, and on budget. 
 
Responsibilities</div>
<ul><li>Help manage HVAC construction projects from pre-construction handoff through project closeout.</li>
<li>Track and maintain project schedules, material movement, and labor.</li>
<li>Coordinate with internal engineering and design teams on design-build and design-assist projects.</li>
<li>Prepare and receive project permits.</li>
<li>Prepare and manage change orders.</li>
<li>Coordinate field supervision and internal resources to support project execution.</li>
<li>Organize and maintain project folders and operational Software (BuildOps).</li>
<li>Serve as a point of contact for owners, general contractors, architects, and engineers.</li>
<li>Manage submittals, RFIs, as-builts, and closeout documentation.</li>
<li>Support inspections, testing, balancing, and commissioning activities.</li>
</ul>
<div> 
Required Qualifications</div>
<ul><li>1+ year(s) of construction project coordination experience in HVAC, mechanical, or related trades.</li>
<li>Experience managing projects in the $500K&ndash;$5M+ range.</li>
<li>Ability to read and interpret construction drawings, specifications, and contracts.</li>
<li>Strong organizational, communication, and time-management skills.</li>
<li>Ability to help manage multiple projects simultaneously.</li>
<li>Proficiency with construction management software (Procore, Autodesk Construction Cloud, MS Project, or similar).</li>
<li>Proficiency in Microsoft Office (Excel, Word, Outlook, Teams).</li>
</ul>
<div> 
Preferred Qualifications</div>
<ul><li>Strong understanding of HVAC systems and mechanical construction practices.</li>
<li>Degree in Construction Management, Mechanical Engineering, or related field.</li>
<li>Experience with multi-family, commercial, K&ndash;12, municipal, or hospitality projects is appreciated.</li>
<li>Experience with public-sector and prevailing wage projects is a plus.</li>
<li>Design-build or design-assist experience is appreciated.</li>
<li>PMP, LEED, or similar certifications is a plus.</li>
</ul>
<div> 
Travel &amp; Work Environment</div>
<ul><li>Based out of our Grafton, WI office.</li>
<li>Supports projects in the Milwaukee, Madison, and Green Bay metro areas.</li>
<li>Regular visits to active construction sites.</li>
</ul>
<div> 
Compensation &amp; Benefits</div>
<ul><li>Competitive salary based on experience.</li>
<li>Health, dental, and vision insurance.</li>
<li>Employer covered life/AD&amp;D insurance.</li>
<li>401(k) with company match.</li>
<li>Paid time off and paid holidays.</li>
<li>Growth-oriented work culture.</li>
</ul>
<div> 
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an &ldquo;at will&rdquo; relationship.</div></div>

HVAC Project Coordinator

Venco Imtiaz Contracting Co

Job Summary:The MEP (Mechanical, Electrical, and Plumbing) Projects Coordinator is responsible for coordinating and managing all aspects of MEP systems in various construction projects. This role involves planning, scheduling, and overseeing the execution of MEP tasks, ensuring that all projects meet quality standards, deadlines, and budget constraints. The MEP Projects Coordinator will work closely with project managers, engineers, and subcontractors to ensure successful project delivery.Key Responsibilities:<ul><li>Assist in the development and maintenance of project plans, schedules, and budgets.</li><li>Coordinate project activities, resources, equipment, and information.</li><li>Ensure that all project-related tasks are completed on time and meet quality standards.</li><li>Serve as the main point of contact for project stakeholders, providing regular updates on project status.</li><li>Prepare and distribute project reports, meeting minutes, and other documentation.</li><li>Facilitate effective communication between project team members and stakeholders.</li><li>Coordinate the allocation of resources, including personnel, equipment, and materials.</li><li>Monitor resource utilization and ensure optimal use of resources.</li><li>Assist in resolving any resource-related issues or conflicts.</li><li>Identify potential project risks and develop mitigation strategies.</li><li>Monitor and track project risks and issues, and escalate them as needed.</li><li>Assist in the implementation of risk management plans.</li><li>Maintain accurate and up-to-date project documentation and records.</li><li>Ensure compliance with company policies, procedures, and standards.</li><li>Assist in the preparation of project proposals, contracts, and other legal documents.</li><li>Support the implementation of quality assurance and quality control processes.</li><li>Ensure that project deliverables meet the required standards and specifications.</li><li>Conduct regular project audits and reviews.</li><li>Schedule and organize project meetings, workshops, and other events.</li><li>Prepare agendas, presentations, and other materials for project meetings.</li><li>Assist with administrative tasks related to project management, as needed.</li></ul>Qualifications and Experience and Skills:Education:Bachelor&rsquo;s degree in Mechanical, Electrical, or Plumbing Engineering, Construction Management, or a related field.Experience:Minimum of 5 years of experience in MEP coordination or a similar role in the construction industry.Proven experience in managing MEP systems for large-scale construction projects.Skills:Strong knowledge of MEP systems, including HVAC, electrical, and plumbing.Excellent project management and organizational skills.Strong problem-solving and analytical abilities.Proficiency in project management software and Microsoft Office Suite (Word, Excel, PowerPoint).Effective communication and interpersonal skills.Job Type: Full-timeWork Location: In person

MEP Coordinator

EPCI GROUP OF COMPANIES

Job Title: Architect / Architectural Site CoordinatorLocation: Dubai, UAEJob Type: Full-timeJob Description: We are looking for a skilled and proactive Architect / Architectural Site Coordinator to join our team in Dubai. The ideal candidate should have a strong architectural background with practical experience in site execution, supervision, and coordination between design and construction teams.This role requires an individual who can actively manage on-site architectural activities, coordinate with contractors and suppliers, and ensure that the project is executed according to design specifications and quality standards.Key Responsibilities:<ul><li>Supervise and coordinate architectural works on-site</li><li>Review and interpret architectural, structural, and interior drawings</li><li>Coordinate with contractors, subcontractors, consultants, and suppliers</li><li>Ensure execution is aligned with approved drawings and project standards</li><li>Monitor site progress and resolve technical/site issues</li><li>Assist with material selection, approvals, and procurement coordination</li><li>Act as a link between the design office and execution team</li><li>Conduct regular site inspections and report progress</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Architecture (minimum)</li><li>Proven experience as a Site Architect, Architectural Coordinator, or similar role</li><li>Experience in construction supervision and site coordination</li><li>Strong understanding of architectural detailing and technical drawings</li><li>Ability to coordinate effectively with contractors and site teams</li><li>Good communication and problem-solving skills</li><li>Knowledge of UAE construction practices is an advantage</li><li>Proficiency in AutoCAD and other relevant software is preferred</li></ul>Preferred Qualifications:<ul><li>UAE experience</li><li>Ability to work independently and manage multiple site activities</li><li>Strong organizational and coordination skills</li></ul>If you are passionate about architecture and have strong on-site coordination experience, we would be happy to hear from you.Pay: AED5,000.00 - AED15,000.00 per monthWork Location: In person

Architect / Architectural Site Coordinator

Arco Turnkey Solutions Contracting L.L.C

We are looking for a Logistics Coordinator to manage the pickup and delivery of construction and interior fit-out materials. The ideal candidate will ensure materials are collected and delivered to project sites on time while coordinating with suppliers, drivers, and site teams.Key Responsibilities:<ul><li>Schedule and coordinate the pickup and delivery of construction materials.</li><li>Assign and manage drivers for timely transportation.</li><li>Ensure all materials are delivered to project sites as per schedule.</li><li>Coordinate with suppliers, warehouse staff, and project managers.</li><li>Track deliveries and resolve any transportation delays or issues.</li><li>Maintain accurate delivery records and logistics documentation.</li><li>Monitor inventory movement and update the ERP system.</li><li>Ensure compliance with company logistics and safety procedures.</li></ul>Requirements:<ul><li>Experience in logistics, preferably in the construction or interior fit-out industry.</li><li>Good knowledge of construction materials and site logistics.</li><li>Strong planning, coordination, and communication skills.</li><li>Ability to manage multiple deliveries and prioritize urgent requests.</li><li>Proficiency in ERP software is essential.</li><li>Good computer skills, including Microsoft Office (Excel, Word, Outlook).</li></ul>Preferred Qualifications:<ul><li>2&ndash;5 years of experience in construction or fit-out logistics.</li><li>Ability to work under pressure and meet project deadlines.</li><li>Strong problem-solving and organizational skills.</li></ul>Work Location: In person

Logistics Coordinator (Construction & Interior Fit-Out)

Robert Quinn Ltd

Job Overview Robert Quinn Ltd, one of Ireland's leading construction companies, is seeking a diligent and organised individual to join our team in the hybrid role of Business Analyst / Project Coordinator. With a rich history of nearly 50 years, we specialise in delivering high-quality commercial, retail, healthcare, educational, and pharmaceutical construction projects. This is a full-time position ideal for a professional who can bridge the gap between strategic business objectives and the practical execution of our diverse projects. The successful candidate will play a pivotal role in analysing our business processes and coordinating project activities to ensure the continued delivery of excellence that defines our brand. This role offers a competitive salary of $25 - $35 USD per hour, commensurate with experience. Key Responsibilities As a Business Analyst / Project Coordinator, you will be responsible for a combination of analytical and coordination duties, including:  <ul><li>Analysing business requirements and processes to identify opportunities for improvement and efficiency gains within project workflows.</li><li>Gathering, documenting, and translating stakeholder needs into clear and concise project specifications.</li><li>Assisting Project Managers with the planning, scheduling, and execution of construction projects from inception to completion.</li><li>Coordinating with clients, subcontractors, and internal teams to ensure seamless communication and alignment on project goals and timelines.</li><li>Monitoring project progress, tracking key milestones, and proactively identifying and addressing potential issues or delays.</li><li>Maintaining comprehensive project documentation, including plans, reports, and meeting minutes.</li><li>Supporting the creation of performance reports and dashboards to provide insights into project and business performance.</li><li>Liaising between technical teams and business stakeholders to ensure all project objectives are met.</li></ul>Qualifications and Experience The ideal candidate will possess the following qualifications and skills:  <ul><li>A degree in Business Administration, Project Management, Construction Management, or a related discipline.</li><li>Proven experience working in a business analysis, project coordination, or a similar role.</li><li>Strong analytical and problem-solving skills with a keen attention to detail.</li><li>Excellent organisational and time-management abilities, with a proven capacity to manage multiple tasks simultaneously.</li><li>Exceptional verbal and written communication skills.</li><li>Proficiency in the Microsoft Office Suite, particularly Excel, for data analysis and reporting.</li><li>Experience within the construction industry is highly desirable.</li><li>Familiarity with project management software (e.g., MS Project) and Building Information Modeling (BIM) would be a significant advantage.</li></ul> Benefits In return for your commitment and expertise, we offer:  <ul><li>A competitive salary and benefits package.</li><li>The opportunity to work on prestigious and varied construction projects across Ireland.</li><li>A supportive and collaborative working environment focused on professional growth.</li><li>Excellent opportunities for career development and progression within a well-established company.</li></ul>

Business Analyst / Project Coordinator

Hard Surfaces LLC

<div>
 
 We are a growing subcontractor specializing in multifamily &amp; hotel construction (cabinet &amp; countertop) projects across the U.S. Our team partners with leading general contractors and developers to deliver high-quality work on hotel, garden-style, podium, and multi-family projects. We are seeking a skilled Sr. Estimator to add to our estimating team.
 
 
 Position Overview
 
 
 Key Responsibilities
 
 <ul>
 <li>
 As a Preconstruction Coordinator/ Estimator, you will be responsible for evaluating and determining the approximate costs of construction and developing Take-offs and Estimates. This role requires experience to price significant and prominent projects within the industry, and an understanding of construction trades, product types, building techniques, material, labor costs, and industry standards.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Review architectural and engineering drawings to perform precise material takeoffs, calculating the exact quantity, size, and type of cabinetry required for unit kitchens, bathrooms, and common areas.
 </li>
 <li>
 Analyze project proposals to determine costs and prepare detailed estimates.
 </li>
 <li>
 Communicate with project team to clarify project details.
 </li>
 <li>
 Collaborating with other departments and providing occasional support to project managers during the construction phase.
 </li>
 <li>
 Work independently on multi-family projects.
 </li>
 <li>
 Prepare and submit detailed bid proposals, quotes, and budgets to general contractors, homeowners, and developers.
 </li>
 <li>
 Coordinate and follow up on RFIs (Requests for Information) and clarifications during the bidding process.
 </li>
 <li>
 Track bid opportunities, deadlines, and bid results.
 </li>
 <li>
 Vendor &amp; Subcontractor Coordination:
 </li>
 <li>
 Obtain pricing from suppliers and subcontractors for materials, fabrication, and installation services.
 </li>
 <li>
 Evaluate vendor pricing and lead times for competitiveness and feasibility.
 </li>
 <li>
 Collaborate with project managers, designers, and production staff to ensure a smooth transition from estimating to production.
 </li>
 <li>
 Participate in project kickoff meetings to communicate scope, budget, and expectations.
 </li>
 <li>
 Recommend cost-saving alternatives and materials where appropriate to maintain competitiveness while preserving quality and design intent.
 </li>
 </ul>
 
 
 
 
 Experience in multi-family construction or a related field, experience in cabinet and / or countertops; and/or a bachelor&rsquo;s degree in construction management, civil engineering, or a related discipline. Professional certifications in construction estimating or project management are a plus. Thorough knowledge of multiple product types and trades.
 
 
 Systems Knowledge: Knowledgeable in Excel, Outlook, Adobe, and/or estimating software such as Bluebeam; CAD; PlanSwift.
 
 
 Skills: Strong analytical and problem-solving skills. Excellent communication, interpersonal skills, and organizational skills with the capacity to work well under pressure. Proficient in construction estimating software and tools, reviewing and interpreting construction documents, reading and writing of technical specifications.
 
 
 Job Type: Full-time
 
 
 Benefits:
 
 <ul>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Life insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 </li>
 </ul>
 
 Work Location: In person
 
</div>

Preconstruction Coordinator

Woodlake Construction Management

<div>
 
 The ideal candidate will be responsible for documents, billing, and communications associated with past and current commercial construction projects. The coordinator will work with Project Managers &amp; Superintendents to insure projects stay on schedule and compliant with company culture. With self motivation, organization and prioritization skills, this candidate will organize the necessary dosuments to ensure project success.&nbsp;
 
 
 &nbsp;
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Coordinate payment of inner office invoices and payment
 </li>
 <li>
 Verify invoices have appropriate approval from ownership
 </li>
 <li>
 Manage day to day office operations and office supply procurement
 </li>
 <li>
 Maintain regular communication with Project Management Team to insure expedited documents to clients.
 </li>
 <li>
 Provide accounts receivable support (occasional bank deposits)
 </li>
 <li>
 Maintain vendors &amp; sub-contractor relationships by expediting issues to Project Managers &amp; Ownership.
 </li>
 <li>
 Manage the entry of Vendor &amp; Sub-contractor insurance documents.
 </li>
 <li>
 Manage Vendor &amp; Sub-contractor current W-9 documents
 </li>
 <li>
 Maintain office commodities and manage repairs by subcontractors on Woodlake owned facilities
 </li>
 <li>
 Structure and maintain submittal logs and closeout packages
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills, problem solving skills, and attention to detail
 </li>
 <li>
 Ability to prioritize and multi-task
 </li>
 <li>
 Expertise in Microsoft Office Suite
 </li>
 <li>
 Well spoken and astute in email communication
 </li>
 <li>
 Experience with RedTeam or Procore is a plus
 </li>
 <li>
 Certified Notary is a plus
 </li>
 <li>
 2 years or more experience in project coordination
 </li>
 <li>
 General knowledge of construction accounting concepts and practices
 </li>
 <li>
 Capable of working independently
 </li>
 <li>
 Ability to set and achieve goals for each project
 </li>
 <li>
 Ability to complete assigned tasks accurately, timely and consistently
 </li>
 <li>
 Ability to meet deadlines timely, accurately, and consistently
 </li>
 </ul>
 
 
 
 
 Salary Range $65,000 - $85,000 to start
 
</div>

Commercial Project Coordinator

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