contract admin

Egis Group

<div>Company Description 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organization of society and the living environment of citizens all over the world. 
Job Description 
We're looking for an experienced and organized Contract Admin Lead to join our team in Dammam, Saudi Arabia. In this leadership role, you will oversee all aspects of contract administration, manage a team of contract professionals, and ensure compliance with organizational policies and regulatory requirements. The ideal candidate will demonstrate strong decision-making abilities, exceptional organizational skills, and the capacity to lead and mentor a high-performing team while maintaining operational excellence.<ul><li>
Lead, supervise, and mentor the contract administration team, providing guidance on best practices and professional development</li><li>
Develop and implement contract management policies, procedures, and standardized templates to ensure consistency and efficiency across the organization</li><li>
Review, analyze, and approve contracts to ensure legal compliance, risk mitigation, and alignment with organizational objectives</li><li>
Manage the full contract lifecycle, including drafting, negotiation, execution, and renewal of vendor, supplier, and client agreements</li><li>
Maintain comprehensive contract databases and documentation systems, ensuring accurate record-keeping and easy accessibility</li><li>
Identify and assess potential risks within contracts and recommend mitigation strategies to protect organizational interests</li><li>
Coordinate with internal stakeholders including finance, legal, procurement, and operations to ensure contract requirements are met</li><li>
Monitor contract performance and compliance, tracking key milestones, deliverables, and financial obligations</li><li>
Prepare regular reports and analytics on contract status, performance metrics, and cost savings opportunities</li><li>
Negotiate contract terms and conditions with external parties to achieve favorable outcomes for the organization</li><li>
Ensure all contracts adhere to Saudi Arabian regulations and local business requirements</li><li>
Resolve contract disputes and manage amendments or modifications as needed</li></ul> 

Qualifications 
**Required Skills and Experience:**<ul><li>
Minimum 12+ years of contract administration experience, with at least 5 years in a leadership or supervisory capacity</li><li>
Proven expertise in contract management, including drafting, negotiation, and compliance</li><li>
Strong knowledge of contract law, regulatory requirements, and risk management principles</li><li>
Demonstrated ability to lead, develop, and motivate teams effectively</li><li>
Advanced proficiency with contract management software and database systems</li><li>
Excellent written and verbal communication skills in English</li><li>
Strong analytical and problem-solving abilities with attention to detail</li><li>
Proficiency in Microsoft Excel and other relevant business applications</li><li>
Experience with vendor and supplier management</li><li>
Solid understanding of procurement processes and financial management</li><li>
Exceptional organizational and time management skills</li></ul></div>

Contract Admin Lead

Philips

<div><h3 class="jobSectionHeader">Job Title
</h3>Services &amp; Solutions Delivery Specialist - Contract Admin
<h3 class="jobSectionHeader">Job Description
</h3>Services &amp; Solutions Delivery Specialist - Contract Admin
Manage and optimize complex service contracts, ensuring accurate registration, compliance, and seamless integration across systems.
Your role:
<ul><li>As a Services and Solutions Delivery Contract Admin, you&rsquo;ll play a key role in ensuring that Philips&rsquo; high-value service contracts are accurately implemented, monitored, and optimized to support seamless service delivery and customer satisfaction.
</li><li>You&rsquo;ll collaborate with internal teams including sales, legal, finance, and customer service to manage contract lifecycles, resolve escalations, and support negotiations.
</li><li>You will determine the appropriate contract registration and cost settlement models based on the service plans included in agreements.
</li><li>You&rsquo;ll be responsible for creating and maintaining standard Customer Service legal agreements in Servicemax and SAP, including contract materials, pricing, discounts, payment terms, and Installed Base coverage both for G&amp;L region and DX.
</li><li>You will create and maintain Healthcare Informatics Service Contracts, will maintain the installbase creation and execute billing.
</li><li>This role offers opportunities to develop expertise in contract law, stakeholder management, and process optimization, while gaining exposure to cross-functional collaboration in a global organization.
</li><li>From flexible working models to career development programs, a career at Philips comes with all sorts of wonderful benefits. Be sure to speak to your recruiter about benefits in your region.
</li></ul>-
You're the right fit if:
1. You have experience as a contracts administrator, or in order intake and/or billing; experience in customer service or supply chain is a plus.
2. You demonstrate strong customer service, problem-solving, and conflict resolution skills, with a proactive and team-oriented mindset.
3. You hold a university degree in business administration, logistics, or a related field (preferred).
4. You are fluent in English (spoken and written).
5. You have working knowledge of SAP, ServiceMax , or Salesforce (strong advantage).
6. You possess excellent time management, organizational skills, and attention to detail.
7. You bring a problem-solving mindset and are eager to identify and implement process improvements.
How we work together
 
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
 
 
Indicate if this role is an office role in the office in Istanbul. 
<div> 
About Philips
 
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
 
<ul><li>Learn more about our business .
</li><li>Discover our rich and exciting history .
</li><li>Learn more about our purpose .
</li></ul>If you&rsquo;re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our culture of impact with care here .
</div>#LI-EU
#LI-HYBRID</div>

Services & Solutions Delivery Specialist - Contract Admin

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
**Key Responsibilities**
**Contract Administration**
Administer all contractual obligations in strict accordance with agreed terms and Task Orders. Draft and issue formal contractual correspondence to the Engineer with appropriate authority and documentation. Maintain comprehensive contract registers encompassing all correspondence, variations, and approvals. Monitor strict compliance with contractual obligations and enforce adherence to prescribed response timelines.
**Time &amp; Material Governance**
Exercise rigorous control over manpower deployment against approved headcount and ceiling value parameters. Monitor expenditure burn rate and provide accurate forecasting of budget exhaustion. Issue formal early warning notices upon approach to budget thresholds to prevent commercial exposure. Ensure that no deployment exceeds approved commercial limits without explicit written instruction from authorised personnel.
**Variation Order Management**
Identify and document all scope changes and triggers requiring Variation Order submission. Prepare and submit comprehensive variation proposals with detailed cost breakdowns and supporting justification. Track Variation Order status from initial submission through to final approval. Enforce strict protocols to ensure additional services are not executed without formal approval documentation.
**Commercial &amp; Financial Control**
Support the preparation of monthly invoices with verified timesheets and comprehensive supporting documentation. Verify all signed attendance records and approved rate sheets for accuracy and compliance. Track certified values against approved amounts to ensure billing integrity. Coordinate closely with the Finance function to ensure accurate billing, cost recovery, and financial reporting.
**Engineer / PMC Interface**
Issue formal notices regarding budget exhaustion, scope changes, or emerging commercial risks. Maintain structured, professional correspondence that protects the company's contractual position. Ensure all communications are documented and filed in accordance with contract requirements.
**Reporting**
Maintain accurate deployment dashboards and cost tracking reports. Provide monthly commercial status updates including detailed forecasts and exposure analysis. Highlight critical risks relating to ceiling value, Letters of Authorisation, and pending approvals.
**Core Competency Requirement**
Demonstrate advanced expertise in contract administration, specifically in Time &amp; Materials deployment control, Variation Order management, and formal contractual correspondence. 
Qualifications 
**Required Skills and Experience:**<ul><li>
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong organizational and time management skills</li><li>
Excellent written and verbal communication abilities</li><li>
Demonstrated ability to manage multiple tasks and priorities simultaneously</li><li>
Attention to detail and accuracy in documentation and data entry</li><li>
Basic understanding of project management principles and methodologies</li><li>
Experience with contract administration or project support</li><li>
Analytical skills with the ability to interpret data and identify trends</li><li>
Professional demeanor and ability to work effectively in a team environment</li><li>
Interpersonal skills and ability to collaborate with diverse stakeholders</li></ul>
**Preferred Skills and Experience:**<ul><li>
Experience with project management software (MS Project, Asana, Monday.com, or similar tools)</li><li>
Previous experience in a project coordinator or assistant project manager role</li><li>
Familiarity with budget tracking and financial reporting</li><li>
Knowledge of contract management best practices</li><li>
Experience in a matrix or fast-paced organizational environment</li><li>
Problem-solving abilities and proactive approach to identifying solutions</li><li>
Experience working in the Middle East or with international teams</li></ul> 

Additional Information<div></div> 
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Assistant Project Manager (Contract Admin)

ElevateX Consulting LLC

Role OverviewWe are seeking a highly detail-oriented Contract Administrator to work full-time as part of the ElevateX Consulting team The role involves reviewing construction contracts, extracting key obligations, supporting contract-administration workflows, and ensuring accuracy within the platform.This is not a general admin role. It suits someone with strong contract administration capability, comfort working with complex documents, and an ability to follow structured legal and construction processes precisely.Key ResponsibilitiesContract Review &amp; Data Extraction<ul><li>Review construction contracts, subcontracts, scopes of work, and special conditions</li><li>Identify and extract key contractual obligations, including:</li><li>Notice requirements</li><li>Time bars</li><li>Variations and EOT provisions</li><li>Payment claim and certification processes</li><li>Security, retention, and release conditions</li><li>Enter and validate contract data accurately within the platform</li></ul>Contract Administration Support<ul><li>Assist with contract-administration workflows (notices, compliance checklists, deadlines)</li><li>Support preparation of structured compliance outputs based on contract terms</li><li>Track critical dates and contractual triggers</li></ul>Quality Control &amp; Accuracy<ul><li>Perform quality checks on contract data and compliance outputs</li><li>Ensure consistency across contract reviews and platform entries</li><li>Flag ambiguities, inconsistencies, or missing information for escalation</li></ul>Platform &amp; Process Support<ul><li>Follow standard operating procedures and templates</li><li>Assist with refinement of internal checklists and workflows</li><li>Work closely with the legal-tech and operations team</li></ul>Required Skills &amp; ExperienceEssential<ul><li>Strong contract administration skills</li><li>Exceptional attention to detail (critical &mdash; errors have legal and commercial consequences)</li><li>Ability to read, interpret, and summarise contractual clauses accurately</li><li>Comfortable working with long, technical documents</li><li>Strong written English (clear, structured, professional)</li><li>Ability to follow defined processes and checklists consistently</li></ul>Preferred<ul><li>Construction industry experience (subcontractor, builder, consultant, or contract admin role)</li><li>Familiarity with construction contracts (e.g. variations, EOTs, progress claims)</li><li>Legal or paralegal background</li><li>Experience working with compliance systems, contract management systems, or legal-tech tools</li></ul>Personal Attributes<ul><li>Highly organised and methodical</li><li>Process-driven and disciplined</li><li>Comfortable working independently with accountability for accuracy</li><li>Willing to learn construction-specific concepts and terminology</li><li>Not afraid to ask questions or flag uncertainty</li></ul>Tools &amp; Systems<ul><li>Cloud-based contract compliance platform</li><li>Document management systems</li><li>Microsoft Word / Google Docs</li><li>Spreadsheet tools for tracking and validation</li></ul>Performance Expectations<ul><li>High accuracy rate in contract data extraction</li><li>Consistent adherence to processes and standards</li><li>Ability to manage multiple contracts concurrently</li><li>Continuous improvement mindset</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsPay: AED4,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: Remote

Contract Administrator

Osmose

<div>
 Osmose Utilities is seeking a
 
 Contract Administrator
 
 for a
 
 in office M-F in downtown Atlanta. Must demonstrate
 
 detail-oriented and organized individual to join our team as a . The Contract Administrator will be responsible for managing all aspects of the contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively with various stakeholders. The ideal candidate will be proactive, collaborative, and able to work effectively in a fast-paced environment. This position offers an exciting opportunity for a detail-oriented individual with strong organizational and communication skills to contribute to the success of our organization.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Contract Management: Oversee the entire contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives.
 </li>
 <li>
 Contract Administration: Maintain accurate and organized records of all proposals, contract documents (i.e., Purchase Orders, Statements of Work, Change Orders, etc.), and contracts, including key dates, milestones, and obligations.
 </li>
 <li>
 Proposal Creation: Coordinating the proposal development process, including gathering requirements, preparing proposal documents, and liaising with internal teams and subject matter experts. Reviewing request for proposal (RFP) documents and developing compliant and competitive proposals. Ensuring proposals are submitted on time and in accordance with customer requirements.
 </li>
 <li>
 Contract Negotiation: Collaborate with internal stakeholders to facilitate the negotiation of favorable terms and conditions for contracts, while not being the primary negotiator.
 </li>
 <li>
 Stakeholder Communication: Serving as the primary point of contact for contract and proposal-related inquiries from internal and external stakeholders. Facilitating communication and collaboration between cross-functional teams, including sales, legal, finance, and operations. Providing guidance and support to stakeholders on contract and proposal-related matters.
 </li>
 <li>
 Relationship Management: Build and maintain strong relationships with internal teams, external partners, and legal counsel. Serve as the primary point of contact for contract-related inquiries and facilitate effective communication between parties.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must be authorized to work in US without sponsorship.
 </li>
 <li>
 Associate or bachelor&rsquo;s degree in related field or proven experience working in contract administration, proposal management, legal compliance, or a related field.
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
 </li>
 <li>
 High level of attention to detail and accuracy, with the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Proficiency in contract management software and Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently with minimal supervision and collaborate effectively in a team environment.
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, climb stairs, sit and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must be able to lift up to 10 pounds.
 
 
 
 Work Environment
 
 
 
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The noise level may increase in certain areas of the Company locations.
 
 
 
 About Osmose
 
 
 
 Osmose is the market-leading provider of critical resiliency, assessment, and restoration services for electric transmission, distribution, and telecommunications companies.
 
 
 
 Benefits
 
 
 
 Come grow with us! Full-time employees enjoy a comprehensive benefits package that includes:
 
 
 <ul>
 <li>
 Medical Insurance and Health Savings Account with company contribution
 </li>
 <li>
 Dental, Vision, Life Insurance, STD, LTD, Critical Illness Plan and more!
 </li>
 <li>
 401(k) with excellent company match
 </li>
 <li>
 Paid time off (vacation, sick, floating holidays)
 
 
 </li>
 </ul>
 
 Osmose is an Equal Opportunity employer. EOE M/F/Disabled/Vet
 
 
 
 Req ID xxx
</div>

Mari Energies Limited

<div>
 
 
 Role Summary:
 
 
 
 The Contract Administrator is responsible for the end-to-end administration of procurement contracts from post-signature through to final closeout. Acting as the primary site-based point of contact, the role ensures all contractual activities align with approved terms, company policies, and legal/regulatory frameworks. The role proactively manages performance, spend, and risk to safeguard the Company&rsquo;s commercial interests and ensure on-time project delivery.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 Pre-Execution &amp; Stakeholder Liaison
 
 
 <ul>
 <li>
 Serve as the primary focal point for all site-level contractual matters, including clarifications, formal correspondence, and dispute management.
 </li>
 <li>
 Collaborate with the Contracts Specialist to ensure a seamless transition from contract award to execution, clarifying contractual intent and resolving ambiguities prior to commencement of work.
 </li>
 <li>
 Review all signed contracts, pre-approval notes, risk assessments, and commercial clarifications to ensure full understanding of contractual, commercial, and operational obligations.
 </li>
 </ul>
 
 
 
 
 
 Performance &amp; Compliance Monitoring
 
 
 <ul>
 <li>
 Monitor contractor adherence to contractual terms, technical specifications, KPIs, HSE requirements, insurance obligations, labor laws, and other regulatory and contractual requirements.
 </li>
 <li>
 Conduct periodic reviews of contract deliverables to identify deviations, discrepancies, or non-compliance, and recommend corrective actions or issue formal notices in line with contractual provisions.
 </li>
 <li>
 In scenarios involving split orders, track and enforce work allocation as defined by the contractual terms.
 </li>
 </ul>
 
 
 
 
 
 Financial &amp; Commercial Management
 
 
 <ul>
 <li>
 Track cost against approved amount to prevent overruns and provide early warnings to management regarding potential budget overruns.
 </li>
 <li>
 Certify contractual entitlement for milestone payments in coordination with Finance and End-Users.
 </li>
 <li>
 Critically review contractor claims for merit and justification before processing for approval
 </li>
 </ul>
 
 
 
 
 
 Contract Governance &amp; Record Management
 
 
 <ul>
 <li>
 Coordinate with Legal and Procurement/Category teams to implement amendments, MOCs, variations, and modifications.
 </li>
 <li>
 Maintain an audit-ready centralized repository containing all contracts, MOCs, addendums, and formal correspondence.
 </li>
 <li>
 Maintain and regularly update a contract tracker covering contract status, upcoming expiries, key milestones, claims, and contractor compliance.
 </li>
 <li>
 Deliver weekly status reports covering progress, spending, risks, and upcoming expiries.
 </li>
 </ul>
 
 
 
 
 
 Dispute Resolution &amp; Risk Mitigation
 
 
 <ul>
 <li>
 Evaluate and communicate execution risks or commercial liabilities to project stakeholders promptly.
 </li>
 <li>
 Lead initial discussions and negotiations with the contractor to resolve disputes through contractual interpretation; escalate to Procurement or Legal when necessary.
 </li>
 <li>
 Ensure all dispute resolution actions, deliberations, correspondence, and outcomes are properly documented and retained within the contract records.
 </li>
 </ul>
 
 
 
 
 
 Lifecycle Management &amp; Closeout
 
 
 <ul>
 <li>
 Proactively identify the need for contract extensions, variations, or terminations and initiate requests to Procurement/Category with adequate lead time to protect business continuity and contractual rights.
 </li>
 <li>
 Monitor validity, expiry, and compliance of performance bonds, bank guarantees, advance payment guarantees, warranties, and ensure timely extensions or release as contractually required.
 </li>
 <li>
 Verify ongoing validity and adequacy of contractor insurance policies throughout contract execution and escalate any lapses or deficiencies.
 </li>
 <li>
 Initiate and manage the contract closeout process, including the application of liquidated damages (LDs), warranties, and the release of performance bonds.
 </li>
 </ul>
 
 
 
 
 
 Qualification:
 
 
 <ul>
 <li>
 Minimum bachelor&rsquo;s degree.
 </li>
 <li>
 Professional certifications in contract management, procurement, or project management will be an advantage.
 </li>
 </ul>
 
 
 
 
 
 Professional Experience
 
 
 <ul>
 <li>
 Minimum 5&ndash;7 years of progressive experience in contract administration, contract management, or commercial management roles.
 </li>
 <li>
 Proven experience managing post-signature contract execution for materials and/or services contracts, preferably within oil &amp; gas, energy, EPC, or large-scale industrial environments.
 </li>
 <li>
 Hands-on exposure to managing claims, variations, disputes, guarantees, and contract closeout activities.
 </li>
 <li>
 Stakeholders Management
 </li>
 <li>
 Familiarity with JV environments, audit processes, and compliance-driven organizations is preferred.
 </li>
 </ul>
 
 
</div>

<div>KBR&rsquo;s Sustainable Technology Solutions (STS) group is looking for a Contracts Administrator to support the multi-year general maintenance services contract covering Petro Rabigh Polymer I and Polymer II plants at Rabigh in the Kingdom of Saudi Arabia.
The Contracts Administrator will manage contracts related to the Petro Rabigh project ensuring compliance and facilitating communication between stakeholders. The Contracts Administrator will participate in the development and fulfillment of the project contract requirements.
Responsibilities:
<ul><li>Draft, review, and negotiate contracts for project execution</li><li>
Manage and administer contracts and agreements with external parties</li><li>
Ensure efficient and effective accomplishment of all contractual requirements</li><li>
Collaborate with project managers and legal teams to align contract terms with project goals</li><li>
Monitor contract performance and manage any disputes or changes</li><li>
Maintain accurate documentation and records of all contracts and amendments</li><li>
Liaise with internal stakeholders and external vendors to resolve contract issues, mitigate risks, and facilitate contract modifications</li><li>
Supports contract transition</li><li>
All other duties as assigned</li></ul>
Qualifications:<ul><li>
Bachelor's degree in related field</li><li>
2 + years of directly related experience</li><li>
Experience in contract management, preferably in the Oil &amp; Gas industry</li><li>
Familiar with industry regulations, compliance requirements, industry language</li><li>
Strong negotiation and communication skills</li><li>
Fluent in writing and reading English</li><li>
Ability to successfully work in a multicultural environment</li></ul><div>
Belong. Connect. Grow. with KBR!</div></div>

Contracts Administrator

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