contract administration manager

Abdulla Al Arif Investment

Position SummaryThe Contracts Administrator is responsible for managing all contractual aspects of construction projects, with a primary focus on subcontract drafting, negotiation, and administration. The role ensures that all subcontract agreements are aligned with the Main Contract (e.g., FIDIC Red Book 2017), and that subcontractors fulfill their obligations in accordance with legal, technical, and procedural requirements. The Contracts Engineer also provides commercial support to the project team, without direct responsibility for cost control or financial reporting.Key ResponsibilitiesSubcontract Drafting &amp; Administration<ul><li>Draft, review, and finalise subcontract agreements, ensuring consistency with the Main Contract and project-specific requirements</li><li>Incorporate flow-down clauses from the Main Contract into subcontracts, including scope, specifications, insurances, warranties, and dispute resolution provisions</li><li>Coordinate with procurement and legal teams to ensure subcontract terms are compliant with company policies and applicable laws</li><li>Maintain a comprehensive register of all subcontract agreements, variations, and correspondence</li></ul>Subcontractor Management<ul><li>Support prequalification, selection, and onboarding of subcontractors</li><li>Monitor subcontractor performance against contractual obligations, including progress, quality, and compliance</li><li>Issue formal notices, instructions, and correspondence to subcontractors in coordination with the site team and project management</li><li>Assist in resolving subcontractor claims, disputes, and variations in collaboration with the Engineer and legal advisors</li></ul>Contractual Compliance &amp; Support<ul><li>Interpret and apply the terms of the Main Contract (e.g., FIDIC Red Book 2017) to ensure project compliance</li><li>Prepare and issue contractual notices (e.g., under Sub-Clause 20.2) in coordination with the project team</li><li>Support the preparation of claims and contractual submissions, including EOTs and disruption claims</li><li>Maintain accurate records of contractual communications, logs, and registers for audit and dispute resolution purposes</li></ul>Commercial Support<ul><li>Assist the commercial team in reviewing subcontractor payment applications and verifying entitlement</li><li>Support the preparation of variation orders and change documentation from a contractual perspective</li><li>Coordinate with planning and quantity surveying teams to ensure alignment between contractual obligations and project execution</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, or related discipline</li><li>7&ndash;10 years of experience in contract administration within the construction industry, preferably with a main contractor</li><li>Strong knowledge of FIDIC Red Book 1987, 1999, and 2017 and subcontracting best practices</li><li>Proficiency in contract management tools and MS Office Suite</li><li>Excellent drafting, negotiation, and communication skills</li><li>Detail-oriented with strong organisational and documentation abilities</li></ul>Job Type: Full-timePay: AED18,000.00 - AED20,000.00 per month

Contracts Administrator

Egis Group

<div>Company Description 
Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm. We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development. Our 20,500 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients. Through the wide range of our activities, we are central to the collective organization of society and the living environment of citizens all over the world. 
Job Description 
We're looking for an experienced and organized Contract Admin Lead to join our team in Dammam, Saudi Arabia. In this leadership role, you will oversee all aspects of contract administration, manage a team of contract professionals, and ensure compliance with organizational policies and regulatory requirements. The ideal candidate will demonstrate strong decision-making abilities, exceptional organizational skills, and the capacity to lead and mentor a high-performing team while maintaining operational excellence.<ul><li>
Lead, supervise, and mentor the contract administration team, providing guidance on best practices and professional development</li><li>
Develop and implement contract management policies, procedures, and standardized templates to ensure consistency and efficiency across the organization</li><li>
Review, analyze, and approve contracts to ensure legal compliance, risk mitigation, and alignment with organizational objectives</li><li>
Manage the full contract lifecycle, including drafting, negotiation, execution, and renewal of vendor, supplier, and client agreements</li><li>
Maintain comprehensive contract databases and documentation systems, ensuring accurate record-keeping and easy accessibility</li><li>
Identify and assess potential risks within contracts and recommend mitigation strategies to protect organizational interests</li><li>
Coordinate with internal stakeholders including finance, legal, procurement, and operations to ensure contract requirements are met</li><li>
Monitor contract performance and compliance, tracking key milestones, deliverables, and financial obligations</li><li>
Prepare regular reports and analytics on contract status, performance metrics, and cost savings opportunities</li><li>
Negotiate contract terms and conditions with external parties to achieve favorable outcomes for the organization</li><li>
Ensure all contracts adhere to Saudi Arabian regulations and local business requirements</li><li>
Resolve contract disputes and manage amendments or modifications as needed</li></ul> 

Qualifications 
**Required Skills and Experience:**<ul><li>
Minimum 12+ years of contract administration experience, with at least 5 years in a leadership or supervisory capacity</li><li>
Proven expertise in contract management, including drafting, negotiation, and compliance</li><li>
Strong knowledge of contract law, regulatory requirements, and risk management principles</li><li>
Demonstrated ability to lead, develop, and motivate teams effectively</li><li>
Advanced proficiency with contract management software and database systems</li><li>
Excellent written and verbal communication skills in English</li><li>
Strong analytical and problem-solving abilities with attention to detail</li><li>
Proficiency in Microsoft Excel and other relevant business applications</li><li>
Experience with vendor and supplier management</li><li>
Solid understanding of procurement processes and financial management</li><li>
Exceptional organizational and time management skills</li></ul></div>

Contract Admin Lead

Robert Half

<div>
 
 Hannah Savage with Robert half is working with a construction organization to find an experienced Contract Administrator to join their team in Rochester, New York. This role is essential for ensuring the smooth management of contracts, bid documentation, and billing processes within our construction projects. The ideal candidate will bring expertise in administrative support and contract management, working closely with project managers and clients to meet deadlines and maintain compliance.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Provide administrative support to three project managers by organizing and managing documentation related to bids and contracts.
 
 
 &bull; Prepare and submit bid documentation accurately and efficiently to meet client requirements.
 
 
 &bull; Manage contract billings and ensure timely processing and submission of certified payrolls.
 
 
 &bull; Coordinate end-of-month billing procedures, ensuring all invoices are sent out by the required deadlines.
 
 
 &bull; Communicate with clients to address documentation needs and ensure all contract-related obligations are met.
 
 
 &bull; Maintain accurate records and ensure compliance with all relevant regulations and standards.
 
 
 &bull; Review and process AIA billing documents to ensure accuracy and adherence to guidelines.
 
 
 &bull; Assist with pre-bid preparations, including gathering necessary information and completing required forms.
 
 
 &bull; Collaborate with team members to streamline administrative processes and improve overall efficiency.
 
 
 
 
 
 For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
 
 
 
 &bull; At least 2 years of experience in contract administration
 
 within the construction or contractor industry
 
 .
 
 
 &bull; Proficiency in AIA billing processes and documentation.
 
 
 &bull; Strong knowledge of contract management and pre-bid procedures.
 
 
 &bull; Excellent organizational skills and attention to detail.
 
 
 &bull; Ability to meet strict deadlines and manage multiple tasks simultaneously.
 
 
 &bull; Effective communication skills for interacting with clients and internal teams.
 
 
 &bull; Familiarity with certified payroll submission and compliance.
 
 
 &bull; Proficiency in administrative tools and software relevant to contract administration.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Contract Administrator

ElevateX Consulting LLC

Role OverviewWe are seeking a highly detail-oriented Contract Administrator to work full-time as part of the ElevateX Consulting team The role involves reviewing construction contracts, extracting key obligations, supporting contract-administration workflows, and ensuring accuracy within the platform.This is not a general admin role. It suits someone with strong contract administration capability, comfort working with complex documents, and an ability to follow structured legal and construction processes precisely.Key ResponsibilitiesContract Review &amp; Data Extraction<ul><li>Review construction contracts, subcontracts, scopes of work, and special conditions</li><li>Identify and extract key contractual obligations, including:</li><li>Notice requirements</li><li>Time bars</li><li>Variations and EOT provisions</li><li>Payment claim and certification processes</li><li>Security, retention, and release conditions</li><li>Enter and validate contract data accurately within the platform</li></ul>Contract Administration Support<ul><li>Assist with contract-administration workflows (notices, compliance checklists, deadlines)</li><li>Support preparation of structured compliance outputs based on contract terms</li><li>Track critical dates and contractual triggers</li></ul>Quality Control &amp; Accuracy<ul><li>Perform quality checks on contract data and compliance outputs</li><li>Ensure consistency across contract reviews and platform entries</li><li>Flag ambiguities, inconsistencies, or missing information for escalation</li></ul>Platform &amp; Process Support<ul><li>Follow standard operating procedures and templates</li><li>Assist with refinement of internal checklists and workflows</li><li>Work closely with the legal-tech and operations team</li></ul>Required Skills &amp; ExperienceEssential<ul><li>Strong contract administration skills</li><li>Exceptional attention to detail (critical &mdash; errors have legal and commercial consequences)</li><li>Ability to read, interpret, and summarise contractual clauses accurately</li><li>Comfortable working with long, technical documents</li><li>Strong written English (clear, structured, professional)</li><li>Ability to follow defined processes and checklists consistently</li></ul>Preferred<ul><li>Construction industry experience (subcontractor, builder, consultant, or contract admin role)</li><li>Familiarity with construction contracts (e.g. variations, EOTs, progress claims)</li><li>Legal or paralegal background</li><li>Experience working with compliance systems, contract management systems, or legal-tech tools</li></ul>Personal Attributes<ul><li>Highly organised and methodical</li><li>Process-driven and disciplined</li><li>Comfortable working independently with accountability for accuracy</li><li>Willing to learn construction-specific concepts and terminology</li><li>Not afraid to ask questions or flag uncertainty</li></ul>Tools &amp; Systems<ul><li>Cloud-based contract compliance platform</li><li>Document management systems</li><li>Microsoft Word / Google Docs</li><li>Spreadsheet tools for tracking and validation</li></ul>Performance Expectations<ul><li>High accuracy rate in contract data extraction</li><li>Consistent adherence to processes and standards</li><li>Ability to manage multiple contracts concurrently</li><li>Continuous improvement mindset</li></ul>Job Types: Full-time, Contract Contract length: 12 monthsPay: AED4,000.00 - AED6,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: Remote

Osmose

<div>
 Osmose Utilities is seeking a
 
 Contract Administrator
 
 for a
 
 in office M-F in downtown Atlanta. Must demonstrate
 
 detail-oriented and organized individual to join our team as a . The Contract Administrator will be responsible for managing all aspects of the contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives. This role requires meticulous attention to detail, strong communication skills, and the ability to work collaboratively with various stakeholders. The ideal candidate will be proactive, collaborative, and able to work effectively in a fast-paced environment. This position offers an exciting opportunity for a detail-oriented individual with strong organizational and communication skills to contribute to the success of our organization.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Contract Management: Oversee the entire contract lifecycle, from proposal creation, execution, and analysis to support organizational objectives.
 </li>
 <li>
 Contract Administration: Maintain accurate and organized records of all proposals, contract documents (i.e., Purchase Orders, Statements of Work, Change Orders, etc.), and contracts, including key dates, milestones, and obligations.
 </li>
 <li>
 Proposal Creation: Coordinating the proposal development process, including gathering requirements, preparing proposal documents, and liaising with internal teams and subject matter experts. Reviewing request for proposal (RFP) documents and developing compliant and competitive proposals. Ensuring proposals are submitted on time and in accordance with customer requirements.
 </li>
 <li>
 Contract Negotiation: Collaborate with internal stakeholders to facilitate the negotiation of favorable terms and conditions for contracts, while not being the primary negotiator.
 </li>
 <li>
 Stakeholder Communication: Serving as the primary point of contact for contract and proposal-related inquiries from internal and external stakeholders. Facilitating communication and collaboration between cross-functional teams, including sales, legal, finance, and operations. Providing guidance and support to stakeholders on contract and proposal-related matters.
 </li>
 <li>
 Relationship Management: Build and maintain strong relationships with internal teams, external partners, and legal counsel. Serve as the primary point of contact for contract-related inquiries and facilitate effective communication between parties.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Must be authorized to work in US without sponsorship.
 </li>
 <li>
 Associate or bachelor&rsquo;s degree in related field or proven experience working in contract administration, proposal management, legal compliance, or a related field.
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
 </li>
 <li>
 High level of attention to detail and accuracy, with the ability to manage multiple tasks simultaneously.
 </li>
 <li>
 Proficiency in contract management software and Microsoft Office Suite.
 </li>
 <li>
 Ability to work independently with minimal supervision and collaborate effectively in a team environment.
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, climb stairs, sit and use hands to finger, handle or feel. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Must be able to lift up to 10 pounds.
 
 
 
 Work Environment
 
 
 
 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The noise level may increase in certain areas of the Company locations.
 
 
 
 About Osmose
 
 
 
 Osmose is the market-leading provider of critical resiliency, assessment, and restoration services for electric transmission, distribution, and telecommunications companies.
 
 
 
 Benefits
 
 
 
 Come grow with us! Full-time employees enjoy a comprehensive benefits package that includes:
 
 
 <ul>
 <li>
 Medical Insurance and Health Savings Account with company contribution
 </li>
 <li>
 Dental, Vision, Life Insurance, STD, LTD, Critical Illness Plan and more!
 </li>
 <li>
 401(k) with excellent company match
 </li>
 <li>
 Paid time off (vacation, sick, floating holidays)
 
 
 </li>
 </ul>
 
 Osmose is an Equal Opportunity employer. EOE M/F/Disabled/Vet
 
 
 
 Req ID xxx
</div>

Mari Energies Limited

<div>
 
 
 Role Summary:
 
 
 
 The Contract Administrator is responsible for the end-to-end administration of procurement contracts from post-signature through to final closeout. Acting as the primary site-based point of contact, the role ensures all contractual activities align with approved terms, company policies, and legal/regulatory frameworks. The role proactively manages performance, spend, and risk to safeguard the Company&rsquo;s commercial interests and ensure on-time project delivery.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 
 
 Pre-Execution &amp; Stakeholder Liaison
 
 
 <ul>
 <li>
 Serve as the primary focal point for all site-level contractual matters, including clarifications, formal correspondence, and dispute management.
 </li>
 <li>
 Collaborate with the Contracts Specialist to ensure a seamless transition from contract award to execution, clarifying contractual intent and resolving ambiguities prior to commencement of work.
 </li>
 <li>
 Review all signed contracts, pre-approval notes, risk assessments, and commercial clarifications to ensure full understanding of contractual, commercial, and operational obligations.
 </li>
 </ul>
 
 
 
 
 
 Performance &amp; Compliance Monitoring
 
 
 <ul>
 <li>
 Monitor contractor adherence to contractual terms, technical specifications, KPIs, HSE requirements, insurance obligations, labor laws, and other regulatory and contractual requirements.
 </li>
 <li>
 Conduct periodic reviews of contract deliverables to identify deviations, discrepancies, or non-compliance, and recommend corrective actions or issue formal notices in line with contractual provisions.
 </li>
 <li>
 In scenarios involving split orders, track and enforce work allocation as defined by the contractual terms.
 </li>
 </ul>
 
 
 
 
 
 Financial &amp; Commercial Management
 
 
 <ul>
 <li>
 Track cost against approved amount to prevent overruns and provide early warnings to management regarding potential budget overruns.
 </li>
 <li>
 Certify contractual entitlement for milestone payments in coordination with Finance and End-Users.
 </li>
 <li>
 Critically review contractor claims for merit and justification before processing for approval
 </li>
 </ul>
 
 
 
 
 
 Contract Governance &amp; Record Management
 
 
 <ul>
 <li>
 Coordinate with Legal and Procurement/Category teams to implement amendments, MOCs, variations, and modifications.
 </li>
 <li>
 Maintain an audit-ready centralized repository containing all contracts, MOCs, addendums, and formal correspondence.
 </li>
 <li>
 Maintain and regularly update a contract tracker covering contract status, upcoming expiries, key milestones, claims, and contractor compliance.
 </li>
 <li>
 Deliver weekly status reports covering progress, spending, risks, and upcoming expiries.
 </li>
 </ul>
 
 
 
 
 
 Dispute Resolution &amp; Risk Mitigation
 
 
 <ul>
 <li>
 Evaluate and communicate execution risks or commercial liabilities to project stakeholders promptly.
 </li>
 <li>
 Lead initial discussions and negotiations with the contractor to resolve disputes through contractual interpretation; escalate to Procurement or Legal when necessary.
 </li>
 <li>
 Ensure all dispute resolution actions, deliberations, correspondence, and outcomes are properly documented and retained within the contract records.
 </li>
 </ul>
 
 
 
 
 
 Lifecycle Management &amp; Closeout
 
 
 <ul>
 <li>
 Proactively identify the need for contract extensions, variations, or terminations and initiate requests to Procurement/Category with adequate lead time to protect business continuity and contractual rights.
 </li>
 <li>
 Monitor validity, expiry, and compliance of performance bonds, bank guarantees, advance payment guarantees, warranties, and ensure timely extensions or release as contractually required.
 </li>
 <li>
 Verify ongoing validity and adequacy of contractor insurance policies throughout contract execution and escalate any lapses or deficiencies.
 </li>
 <li>
 Initiate and manage the contract closeout process, including the application of liquidated damages (LDs), warranties, and the release of performance bonds.
 </li>
 </ul>
 
 
 
 
 
 Qualification:
 
 
 <ul>
 <li>
 Minimum bachelor&rsquo;s degree.
 </li>
 <li>
 Professional certifications in contract management, procurement, or project management will be an advantage.
 </li>
 </ul>
 
 
 
 
 
 Professional Experience
 
 
 <ul>
 <li>
 Minimum 5&ndash;7 years of progressive experience in contract administration, contract management, or commercial management roles.
 </li>
 <li>
 Proven experience managing post-signature contract execution for materials and/or services contracts, preferably within oil &amp; gas, energy, EPC, or large-scale industrial environments.
 </li>
 <li>
 Hands-on exposure to managing claims, variations, disputes, guarantees, and contract closeout activities.
 </li>
 <li>
 Stakeholders Management
 </li>
 <li>
 Familiarity with JV environments, audit processes, and compliance-driven organizations is preferred.
 </li>
 </ul>
 
 
</div>

Siemens

<div>Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. Improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That&rsquo;s why we always put our people first. Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Here you will work in a modern, dynamic factory environment, where we increasingly rely on artificial intelligence (AI) to optimize production processes and drive innovation.

Transform the everyday with us!

About Smart Infrastructure &ndash; Electrification and Automation:

Smart Infrastructure&rsquo;s Electrification &amp; Automation (EA) team delivers a full range of energy distribution systems and solutions that power today&rsquo;s electrical grids&mdash;and shape tomorrow&rsquo;s. From electric-vehicle charging and photovoltaic inverters to medium-voltage distribution equipment and automation solutions, our portfolio supports the evolving needs of a more reliable, sustainable, and future-ready grid.

Our U.S. headquarters in Wendell, North Carolina is a hub for engineering, manufacturing, and assembly. The site produces EV chargers, photovoltaic solutions, motor control centers, retrofit and replacement breakers, and more&mdash;all contributing to the transformation of how energy is delivered and consumed.

We are looking for a Contract Administrator. This position will be based in Wendell, NC.

In this role, you will manage the full lifecycle of customer sales orders&mdash;from order entry and validation through delivery coordination, cost control, and collection. You&rsquo;ll serve as the primary administrative contact for customers and internal partners, ensuring accurate orders, smooth execution, and a positive customer experience.

You will report to the Manager of Contract Administration and collaborate closely with customers, factories, project managers, and internal operations teams.

You&rsquo;ll make an impact by:
<ul>
<li>Enter customer orders in SAP with precision, ensuring alignment with customer purchase orders, proposals, contract terms, and internal guidelines.</li>
<li>Manage changes, clarifications, and updates throughout the order lifecycle with strong attention to completeness and commercial compliance.</li>
<li>Generate and release customer invoices accurately and in a timely manner.</li>
<li>Monitor and manage orders through fulfillment, shipment, delivery, and post‑delivery support&mdash;including repairs credits.</li>
<li>Coordinate with internal teams to resolve issues, ensure timely closure and excellent customer satisfaction.</li>
<li>Participate in daily production walks to track the status of open orders, identify potential delays, and collaborate on resolution paths.</li>
<li>Oversee routing, and delivery schedules in partnership with logistics and production teams.</li>
<li>Communicate with factories, receiving, and shipping teams to maintain accuracy and efficient flow through the entire process.</li>
<li>Maintain clear and professional communication with customers regarding order status, shipping timelines, required documentation, and post‑delivery actions.</li>
<li>Support project managers, engineering, sales, and other internal partners with updates and documentation as required.</li>
<li>Required to be onsite in Wendell, NC 4+ days a week</li>
</ul>
You&rsquo;ll win us over by having the following qualifications:

Basic Qualifications:
<ul>
<li>BS/BA in Finance or related area required, or equivalent experience</li>
<li>Proficient in MS Excel and Word</li>
<li>SAP R/3, SD and PS Module</li>
<li>Salesforce.com experience</li>
<li>Proficiency with standard accounting principles</li>
</ul>
Preferred Qualifications:
<ul>
<li>Familiar with Siemens LV &amp; MV solutions</li>
</ul>
About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose adding real value for customers. Learn more about Siemens here.

Our Commitment to Equity and Inclusion in our Diverse Global Workforce:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.

 #LI-BJ1 #WendellMFG
$54,835 $94,003</div>

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