contract administrative assistant

Planate Management Group

<div>Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with a technical support center in South East Asia and East Africa, that provides program management and facilities engineering services worldwide. Planate is a small business provider of planning, design, infrastructure management, technical consulting, engineering, and construction management services in support of the US Department of Defense (DOD) and its Service (Army, Air Force, Navy, Marine Corps) missions, along with other US federal agencies, all over the world.

We are looking for an Administrative Assistant to support The Long Beach Veterans Affairs Healthcare System (LBVAHCS). In this role, you will work with the Engineering Service, Projects &amp; Construction Section or Planning, Major Projects and Activations. You will perform administrative functions that may include human resources, administration, management, budgetary financial and program analysis, office support services, document control, procurement and logistics, contract management, and a variety of other related administrative matters in support of the Projects &amp; Construction Management Section or Planning and Program Management Major Projects and Activations.

This is contingent upon the award of the contract. Project duration is expected to be one base year plus three option years.

Key Responsibilities:
<ul>
<li>Manage and maintain budget spreadsheets; review pay applications for multi-year contracts</li>
<li>Provide administrative support, including tracking KPIs and supporting project reporting</li>
<li>Monitor IDSRs and coordinate with the purchasing team</li>
<li>Communicate with vendors to obtain quotes and assist with procurement processes</li>
<li>Prepare and submit procurement documents, including solicitation packages and LEAF 2237 requests</li>
<li>Maintain accurate procurement and contract records (digital and physical) in compliance with regulations</li>
<li>Track orders and coordinate delivery with vendors and project teams</li>
<li>Assist in developing project management plans and team charters</li>
<li>Complete required project management training and perform other administrative duties as assigned</li>
</ul>
Qualifications to be successful in the role:
<ul>
<li>Bachelor&rsquo;s degree or equivalent in administration or a directly related field.</li>
<li>Minimum 2 years of work experience in administrative environment.</li>
<li>Must possess computer skills: Microsoft Word, Excel, Outlook (email), Adobe Acrobat DC. Experience with Microsoft Teams is beneficial but not required.</li>
<li>Strong communication skills both written and verbal.</li>
<li>Must possess a valid driver&rsquo;s license.</li>
</ul>
Why Planate?

Planate Management Group is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Joining the Planate team opens you to an experience working for a Global company where you are among a team that is considered a premier trusted partner for planning, design, engineering, asset management, and professional service solutions anytime, anywhere. We Take Care of Our Own; Personally, and Profession.

Full-time employees enjoy the following benefits:
<ul>
<li>Medical insurance/Dental/Vision Insurance</li>
<li>401K plan eligibility upon hire</li>
<li>Health and Savings Account plan</li>
<li>Life/AD&amp;D Insurance Coverage</li>
<li>Short-Term Disability Insurance Coverage</li>
<li>Paid Holidays</li>
<li>Paid Time Off</li>
<li>Wellness Offering</li>
<li>Training and Development</li>
<li>License/Certification support</li>
<li>Recognition and Rewards program</li>
<li>Travel Insurance</li>
</ul>
We&rsquo;d love for you to be a part of our Global workforce, helping us serve as an effective and integrated partner to advance every client's mission!</div>

Administrative Assistant (Long Beach, CA)

Microsoft

<div>
 
 Administrative Assistant (Contract)
 
 
 
 
 Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
 
 
 
 
 Summary
 
 
 
 This position offers an opportunity to provide high-level administrative support to senior leadership within a dynamic team dedicated to making a meaningful difference for their customers. The role requires managing complex administrative functions for two senior leaders and a program manager, including one manager based in the United States and another in the United Kingdom. This position demands flexibility, strong organizational capabilities, and the ability to juggle multiple priorities across different time zones. The successful candidate will serve as a critical liaison, ensuring seamless operations and enabling leadership to focus on strategic initiatives. This is a remote position requiring availability during Eastern Standard Time hours with some flexibility to accommodate international collaboration.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Manage complex schedules and calendars for two senior leaders across different time zones
 </li>
 <li>
 Coordinate comprehensive travel arrangements for leadership team members
 </li>
 <li>
 Process business expenses and maintain accurate expense reporting
 </li>
 <li>
 Coordinate meetings and events for each manager's respective team
 </li>
 <li>
 Support global off-campus meeting requests and logistics
 </li>
 <li>
 Book and organize team calls and virtual meetings
 </li>
 <li>
 Arrange event logistics including organizing contacts and coordinating details
 </li>
 <li>
 Provide administrative support for special projects as assigned
 </li>
 <li>
 Serve as a point of contact between leadership and internal stakeholders
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 2-4 years of administrative support experience
 </li>
 <li>
 Demonstrated experience supporting senior-level executives
 </li>
 <li>
 Proven track record of stable employment tenure without frequent job changes
 </li>
 <li>
 Experience coordinating across multiple time zones preferred
 </li>
 <li>
 Advanced calendar management and scheduling coordination
 </li>
 <li>
 Expense management and reporting proficiency
 </li>
 <li>
 Event logistics support and coordination
 </li>
 <li>
 Strong organizational and time management abilities
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to work independently with minimal supervision
 </li>
 <li>
 Flexibility to accommodate different time zones
 </li>
 <li>
 Attention to detail and accuracy
 </li>
 <li>
 Proficiency with standard business software and tools
 </li>
 <li>
 Discretion and ability to handle confidential information
 
 
 </li>
 </ul>
 
 Additional Details
 
 
 
 <ul>
 <li>
 Location: Remote
 </li>
 <li>
 Duration: 3 months
 </li>
 <li>
 Pay Range*: $24 - $27 per hour
 </li>
 <li>
 Weekly Schedule: 25 hours
 </li>
 <li>
 Job Status: Non-Exempt
 </li>
 <li>
 Application Deadline: Apply within 72 hours of the posting date to ensure consideration.
 
 
 </li>
 </ul>
 
 This Role Is Eligible For The Following Benefits
 
 
 
 <ul>
 <li>
 Medical, dental &amp; vision
 </li>
 <li>
 Hospital plans
 </li>
 <li>
 401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available
 </li>
 <li>
 Life Insurance (Company paid Basic Life and AD&amp;D as well as voluntary Life &amp; AD&amp;D for the employee and dependents)
 </li>
 <li>
 Company paid short and long-term disability
 </li>
 <li>
 Health &amp; Dependent Care Spending Accounts (HSA &amp; DCFSA)
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave
 
 
 </li>
 </ul>
 
 Benefits are subject to change and may be subject to specific elections, plan, or program terms.
 
 
 
 
 AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
 
 
 
 
 If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options.
 
 
 
 
 In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.
 
 
 
 
 Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
 
 
 
 <ul>
 <li>
 We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.
 
 
 </li>
 </ul>
 
 Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
 
</div>

Administrative Assistant (contract)

Elevated Custom Homes

Construction Administrative AssistantThe Woodlands, TX | Office-Based with Occasional Site VisitsStarting at $50,000/year | Full-TimeAbout the RoleWe are looking for a resourceful, detail-oriented Construction Administrative Assistant to support our leadership team and help keep our construction operations running smoothly. This is a hands-on, varied role perfect for someone who is highly organized, proactive, and comfortable juggling both office tasks and field-related responsibilities. No two days will look the same.Key ResponsibilitiesAdministrative and Executive Support:<ul><li>Manage calendars, scheduling, and correspondence for leadership</li></ul><ul><li>Prepare documents, reports, and presentations as needed</li></ul><ul><li>Print and organize signage, marketing materials, and job site documents</li></ul><ul><li>Maintain organized filing systems, both digital and physical</li></ul><ul><li>Handle a variety of operational tasks as directed by leadership</li></ul>Construction Operations Support:<ul><li>Follow up with vendors, subcontractors, and suppliers on outstanding items</li></ul><ul><li>Coordinate and track inspections, ensuring nothing falls through the cracks</li></ul><ul><li>Manage warranty coordination and maintain warranty records</li></ul><ul><li>Communicate with Centerpoint Energy and manage utility account setup, transfers, and service requests</li></ul><ul><li>Track and manage utility accounts across multiple properties and job sites</li></ul><ul><li>Assist with permit tracking and project documentation</li></ul><ul><li>Conduct occasional site visits in the greater Houston area as needed</li></ul>Qualifications<ul><li>3 to 5 years of experience in an administrative, construction, or operations support role</li></ul><ul><li>Prior experience in the construction or real estate industry strongly preferred</li></ul><ul><li>Comfortable making calls and following up persistently with vendors, utilities, and inspectors</li></ul><ul><li>Proficient in Microsoft Office Suite</li></ul><ul><li>Familiarity with construction management software such as Procore or Buildertrend is a plus</li></ul><ul><li>Bilingual in English and Spanish is a plus</li></ul><ul><li>Exceptionally organized with strong attention to detail</li></ul><ul><li>Strong written and verbal communication skills</li></ul><ul><li>Self-starter who can manage multiple priorities with minimal supervision</li></ul><ul><li>Valid driver&rsquo;s license and reliable transportation for occasional site visits</li></ul>What We Offer<ul><li>Starting salary of $50,000 plus expense allowance</li></ul><ul><li>Opportunity to grow within a thriving construction organization</li></ul><ul><li>Supportive and fast-paced team environment</li></ul><ul><li>Based in The Woodlands with exposure to projects across the Houston area</li></ul>We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran status.Job Type: Full-timePay: From $50,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in The Woodlands, TX 77380

Construction Administrative Assistant

Sawgrass Construction Group 

Overview Join our growing construction team as a Construction Administrative Assistant, where your organizational skills and proactive attitude will keep our projects running smoothly! In this vital role, you&rsquo;ll serve as the backbone of our office operations, providing essential administrative support to ensure efficient project workflows. Your enthusiasm and attention to detail will help foster a productive environment, supporting project managers, contractors, and clients alike. This paid position offers a fantastic opportunity to grow your career within the construction industry while honing your administrative expertise.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems for project documents, contracts, and correspondence</li><li>Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and financial record keeping</li><li>Assist with calendar management and scheduling for project meetings, site visits, and client appointments</li><li>Enter data accurately into spreadsheets and project management software; perform regular data entry tasks</li><li>Proofread and review documents for accuracy before distribution; ensure all correspondence is clear and professional</li><li>Provide excellent customer support by addressing inquiries courteously and efficiently both via phone or email</li></ul>Requirements<ul><li>Proven office management or administrative experience in a fast-paced environment, preferably within construction or related fields</li><li>Strong computer literacy with proficiency in BUILDERTREND</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently</li><li>Bilingual abilities are a plus to assist diverse clients and team members</li><li>Exceptional phone etiquette skills with experience managing multi-line phone systems</li><li>Attention to detail in proofreading documents and maintaining accurate records</li><li>Personal assistant or office support experience demonstrating reliability and professionalism</li><li>Familiarity with clerical tasks such as filing, data entry, calendar management, and document proofreading</li></ul>Embark on a rewarding career journey where your administrative talents will make a real impact! We&rsquo;re dedicated to creating an inclusive environment that values your contributions while supporting your professional growth.Pay: $14.00 - $25.00 per hourPeople with a criminal record are encouraged to applyApplication Question(s):<ul><li>Are you a self-starter and self-sufficient?</li></ul>Experience:<ul><li>Office management: 2 years (Required)</li></ul>Work Location: In person

DE Builders

David Elliot Builders is a high-end custom home builder specializing in complex residential and commercial construction throughout Los Angeles. We are known for precision, accountability, and delivering projects that meet the highest standards of quality and execution.Position Overview We are looking for a highly organized and detail-oriented Administrative Assistant to support our Project Management team. This role is critical to keeping projects running efficiently by coordinating bids, managing communication, and supporting day-to-day project operations.This is not a passive admin role&mdash;we need someone proactive, sharp, and capable of keeping up in a fast-paced construction environment.Key Responsibilities<ul><li>Coordinate and solicit subcontractor bids across multiple trades</li><li>Track and organize proposals, scopes of work, and pricing</li><li>Manage and streamline communication between project managers, vendors, and subcontractors</li><li>Maintain accurate records, logs, and project documentation</li><li>Assist with budgeting support and bid leveling using Excel</li><li>Follow up with vendors to ensure timely responses and accountability</li><li>Support project managers with day-to-day administrative and coordination tasks</li></ul>Qualifications<ul><li>Strong communication skills (written and verbal) &ndash; clear, concise, and professional</li><li>High proficiency in Microsoft Excel (this is required, not optional)</li><li>Prior experience in project coordination, construction administration, or similar role</li><li>Highly organized with strong attention to detail</li><li>Ability to multitask and manage deadlines in a fast-paced environment</li><li>Problem-solver with a proactive mindset</li></ul>Preferred<ul><li>Experience in construction or real estate development</li><li>Familiarity with reading scopes, plans, and bid packages</li><li>Experience working with subcontractors and vendors</li></ul>Compensation<ul><li>Competitive, based on experience</li><li>Opportunity for growth within a high-performing team</li></ul>How to Apply Please submit your resume along with a brief note outlining your relevant experience.Pay: $26.71 - $32.17 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>What interested you in this position?</li></ul>Work Location: In person

Robert Half

<div>
 An exciting opportunity with a company located in Ann Abor for an experienced Administrative Assistant able to work FULLY ONSITE 35 hours a week. In this role, you will be supporting the procurement team. The ideal candidate is detail-oriented, self-motivated, and demonstrates strong communication and time-management skills. You should be able to follow direction closely, incorporate feedback, and be tech savvy. Pay up to $21/hr.
 
 
 The Administrative Assistant will be responsible for but not limited to:
 
 Entering purchase orders
 
 Assist with processing requisitions
 
 Scheduling meetings
 
 Working with vendors
 
 Processing certificates of insurance
 
 Answering phone lines
 
 Typing correspondence and running maintenance reports on Excel.
 
 Entering invoices for payment
 
 Entering payroll data.
 
 
 Must meet the following:
 
 
 Minimum 2 years' experience required in a true Administrative Assistant role is required.
 
 Prior administrative experience preferred
 
 Excellent communication and time-management abilities
 
 detail oriented, dependable, and able to work independently
 
 Microsoft Word and Excel proficiency are required.
 
 Microsoft Office, Payroll, Reporting, Switchboard - Phones 10 - 30 Lines
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Administrative Assistant

Hudson Manpower

<div>We are currently hiring for a Commissioning Assistant position for a long-term petrochemical project in Saudi Arabia.<h3 class="jobSectionHeader">
Position: Commissioning Assistant</h3><h3 class="jobSectionHeader">
Location: Jubail, Saudi Arabia</h3><h3 class="jobSectionHeader">
Contract Type: SMP &ndash; Long Term</h3><h3 class="jobSectionHeader">
Experience Required: 8&ndash;10 years (Saudi/GCC petrochemical experience preferred)</h3><h3 class="jobSectionHeader">
Key Responsibilities:</h3><ul><li>
Manage agenda, meetings, and correspondence for the Commissioning Manager</li><li>
Oversee package meetings and ensure proper document distribution</li><li>
Consolidate monthly timesheets for commissioning services contracts</li><li>
Support contract administration and logistics coordination</li><li>
Manage travel arrangements, absence requests, and administrative tasks</li><li>
Coordinate with Document Control teams</li><li>
Prepare reports, documentation, and presentations for management</li><li>
Liaise with project teams, contractors, and stakeholders</li></ul><h3 class="jobSectionHeader">
Benefits &amp; Package:</h3><ul><li>
Salary: To be discussed post-interview (share expected salary)</li><li>
Food: Employee scope</li><li>
Accommodation: 25% of Basic Salary</li><li>
Transportation: 10% of Basic Salary</li><li>
Working Hours: 8 hours/day, 48 hours/week</li><li>
Overtime: Applicable beyond 48 hours/week</li><li>
Contract Duration: 2 years (renewable)</li><li>
Leave &amp; Ticket: 30 days/year + Ticket allowance SAR 2500/year</li><li>
Interview Process: Online</li><li>
Mobilization: Immediate / within 1 month notice</li></ul><h3 class="jobSectionHeader"> 
Requirements:</h3><ul><li>
Must have Oil &amp; Gas / Petrochemical project experience in GCC (Saudi preferred)</li><li>
Strong administrative, coordination, and documentation skills</li><li>
Experience supporting commissioning teams is essential</li></ul></div>

Commissioning Assistant | Saudi/GCC petrochemical experience preferred | Jubail, Saudi Arabia

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Commissioning Assistant | Saudi/GCC petrochemical experience preferred | Jubail, Saudi Arabia