contract administrative assistant

Sierra Lobo

<div>Overview:
<div>
Sierra Lobo, offers customers a full range of professional and technical capabilities, including Test and Evaluation, Systems Engineering, and Advanced Technologies. We also develop products and processes related to Cryogenic Fluid and Thermal Management Systems, Densified Propellant Management Systems, and Prototype Extreme Pressure and Temperature Systems. Our customers include the Department of Defense (DoD), the U.S. Air Force, U.S. Navy, U.S. Army, Missile Defense Agency (MDA), and the National Aeronautics and Space Administration (NASA).</div><div></div><div> 
This position is located at our Milan Ohio facility.</div> 
<div></div>
Responsibilities:

The Administrative Assistant will complete a wide variety of tasks to support the daily operations of the contracts and procurement office.
<div>DUTIES AND RESPONSIBILITIES</div><ul><li>
General Proofreading.</li><li>
Uploads files into SharePoint, adding metadata as appropriate.</li><li>
Assists team in preparation of Power Point presentations.</li><li>
File maintenance.</li><li>
Develop templates for numerous types of documents.</li><li>
Compliance matrix completion.</li><li>
Research relevant topics as directed by management.</li><li>
Maintain tracking logs for contracts, subcontracts, NDAs, and modifications.</li><li>
Systems and data entry.</li><li>
Ensure accuracy of contract values, funding data, and key fields in systems.</li><li>
Assist in preparing contract briefs, summaries, and documentation packages.</li><li>
Maintain confidentiality and proper handling of sensitive and controlled information.</li><li>
Interface with Program Management, Finance, and Procurement teams for document collection and status updates.</li><li>
Ensure adherence to internal procedures for document control and record retention.</li><li>
Support Corporate Management with day-to-day administrative tasks.</li></ul>
Qualifications:
<div>
Must be U.S. citizen</div><div></div><div> 
EDUCATION AND EXPERIENCE:</div><ul><li>
Associate&rsquo;s degree in related field is highly preferred</li><li>
At least 2 years of relevant experience</li></ul>
KNOWLEDGE AND SKILL REQUIREMENTS<ul><li>
Excellent verbal and written communication skills.</li><li>
Excellent interpersonal skills.</li><li>
Proactive and independent with the ability to take initiative.</li><li>
Excellent time management skills with a proven ability to meet deadlines.</li><li>
Extremely Proficient with Microsoft Office Suite.</li><li>
Attention to detail and accuracy.</li><li>
Strong organizational and time management skills.</li><li>
Team oriented with a proactive, support-focused mindset.</li></ul>
III. ESSENTIAL FUNCTIONS OF THE POSITION<ul><li>
PHYSICAL REQUIREMENTS</li></ul>
Must be physically able to write, operate office equipment including computers, calculators, telephones, etc. and effectively communicate with clients, co-workers, and supervisors.
<ul><li>WORK ENVIRONMENT</li></ul><div>
Work is performed in an office environment</div> 
<div></div><ul><li>
EQUIPMENT AND MACHINES INVOLVED IN WORK TASK</li></ul>
Knowledge and skills using Microsoft Office products is required. 
<ul><li>CRITICALITY OF ATTENDANCE</li></ul> 
Regular daily attendance is required to maintain office effectiveness.</div>

Administrative Assistant Contracts Department

Microsoft

<div>Administrative Assistant (Contract) 
Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and ll not be an employee of Microsoft. 
Summary:
This position provides comprehensive administrative and operational support to senior leadership within a dynamic, program management-focused organization. The successful candidate will serve as a trusted partner to executive leadership, managing complex schedules, coordinating intricate travel arrangements, and overseeing critical business operations including budget tracking and headcount management. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a fast-paced environment where priorities shift rapidly. The position demands a proactive approach to problem-solving, strong attention to detail, and the ability to build effective relationships across all organizational levels while maintaining the highest standards of professionalism and confidentiality. 
Job Responsibilities:<ul><li>
Manage complex executive-level calendars with multiple competing priorities and time-sensitive commitments</li><li>
Coordinate comprehensive domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries</li><li>
Process and submit business expense reports accurately and in a timely manner</li><li>
Track and manage departmental budget allocations and expenditures</li><li>
Maintain accurate headcount tracking and management systems for the organization</li><li>
Coordinate meetings, offsites, and team morale events from planning through execution</li><li>
Manage onboarding and offboarding processes for new and departing team members</li><li>
Procure goods and services including computer equipment, office supplies, and other business necessities</li><li>
Oversee space management and coordinate with facilities for onsite needs</li><li>
Manage vendor relationships and serve as primary point of contact for service providers</li><li>
Provide general office support and serve as the primary departmental contact</li><li>
Complete special projects and ad hoc assignments as directed by leadership</li></ul> 
Requirements:<ul><li>
4-5 years of experience providing administrative support to senior executives at the VP or CVP level</li><li>
3-4 years of experience managing headcount tracking and budget oversight</li><li>
4+ years of experience in team support and customer service roles</li><li>
Proven track record supporting senior leadership in complex organizational environments</li><li>
Active passport required</li><li>
Citizenship attestation required</li><li>
Advanced calendar management for senior executives with ability to prioritize and resolve scheduling conflicts</li><li>
Expert-level travel coordination including complex international itineraries</li><li>
Strong budget tracking and financial management capabilities</li><li>
Proficiency in headcount tracking and workforce planning tools</li><li>
Exceptional organizational and time management abilities</li><li>
Outstanding written and verbal communication skills</li><li>
High degree of discretion and ability to handle confidential information</li><li>
Proactive problem-solving and critical thinking skills</li><li>
Strong customer service orientation and interpersonal skills</li><li>
Ability to work independently with minimal supervision</li><li>
Flexibility and adaptability in a fast-paced, changing environment</li><li>
Strong attention to detail and accuracy</li></ul> 
Additional Details:<ul><li>
Location: Redmond, WA (Hybrid: 2-3 days onsite)</li><li>
Duration: 3 months</li><li>
Pay Range*: $25 - $28.50 per hour</li><li>
Weekly Schedule: 40 hours</li><li>
Job Status: Non-Exempt</li><li>
Application Deadline: Apply within 72 hours of the posting date to ensure consideration.</li></ul> 
This role is eligible for the following benefits:<ul><li>
Medical, dental &amp; vision</li><li>
Hospital plans</li><li>
401(k) Retirement Plan &ndash; Pre-tax and Roth post-tax contributions available</li><li>
Life Insurance (Company paid Basic Life and AD&amp;D as well as voluntary Life &amp; AD&amp;D for the employee and dependents)</li><li>
Company paid short and long-term disability</li><li>
Health &amp; Dependent Care Spending Accounts (HSA &amp; DCFSA)</li><li>
Employee Assistance Program</li><li>
Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave</li></ul> 
Benefits are subject to change and may be subject to specific elections, plan, or program terms. 
AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. 
 
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options. 
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law. 
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.<ul><li> 
We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.</li></ul> 
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.</div>

Administrative Assistant (contract)

Whatnot

We are looking for an organized and proactive Administrative Assistant to support the day-to-day operations of our unique retail destination in the UAE, which brings together a premium flower shop, specialty caf&eacute;, and curated concept store under one roof.In this role, you will provide essential administrative and operational support across all three business areas, helping ensure smooth coordination between teams and an exceptional experience for our customers.Key responsibilities include:∙	Managing schedules, correspondence, and day-to-day administrative tasks∙	Supporting procurement, vendor coordination, and inventory tracking across the three concepts∙	Handling customer inquiries and ensuring service standards are consistently met∙	Assisting with reporting, documentation, and basic financial record-keeping∙	Coordinating between the flower shop, caf&eacute;, and concept store teams to support seamless daily operationsWhat we&rsquo;re looking for:∙	Strong organizational and multitasking skills∙	Clear written and verbal communication∙	A proactive, detail-oriented approach to work∙	Prior experience in retail, hospitality, or a similar fast-paced environment is an advantage∙	Comfortable working in a dynamic, creative settingJob Type: Full-timePay: AED2,500.00 per monthWork Location: In person

Shop administrative Assistant

Gramercy Risk Management

<div>
 
 
 Claims Administrative Assistant (Uniondale, NY)
 
 
 
 
 
 HYBRID
 
 
 
 
 
 
 
 
 PURPOSE
 
 :
 
 
 Gramercy Risk Management is seeking a Claims Administrative Assistant to join our expanding company. The position will be responsible for supporting services for the claims and litigation teams.
 
 
 
 
 
 We are in search of a candidate to be full-time with prior insurance industry experience. Currently, we look to fill the position in our main office, with some remote capability (3 days in office, 2 WFH).
 
 
 
 
 
 
 
 Responsibilities include but are not limited to:
 
 
 
 <ul>
 <li>
 Assure the prompt reporting &amp; inputting of electronic data
 </li>
 <li>
 Answering phone calls and emails to provide status updates, explain procedures, and/or answer questions.
 </li>
 <li>
 Creating, updating, and documenting claim files, as well as entering new loss information into Claims System.
 </li>
 <li>
 Assisting adjusters with administrative tasks, scheduling, and office mail management.
 </li>
 <li>
 Reviewing claim forms for accuracy, completeness, and requesting additional information when needed.
 </li>
 <li>
 Assisting Claims Examiners with verifying policy coverage, and processing payments for claims.
 </li>
 </ul>
 
 
 
 
 
 
 REQUIREMENTS and QUALIFICATIONS
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or life experience
 </li>
 <li>
 At least 3-5 years of experience in Claims Administrative work
 </li>
 <li>
 Good telephone demeanor
 </li>
 <li>
 Proficient use of a PC and Microsoft Office
 </li>
 </ul>
 
 
 
 
 
 GRAMERCY RISK MANAGEMENT
 
 
 
 Gramercy Risk is a rapidly growing New York-based property &amp; casualty insurance company focused on developing and managing programs for specialty classes of business. We take pride in our comprehensive and integrated approach to analyzing and managing risk. Gramercy has extensive in-house experience in the areas of underwriting, claims and litigation management, loss control and risk management, regulatory and compliance, coverage analyses, and business management.
 
 
 
 
 
 The compensation package includes salary commensurate with levels of skills and experience, a comprehensive benefit package including but not limited to:
 
 <ul>
 <li>
 Medical
 </li>
 <li>
 Dental/Vision- Employer paid premium
 </li>
 <li>
 STD, LTD, Life Insurance
 </li>
 <li>
 401k with employer match
 </li>
 <li>
 Generous PTO and 12 paid holidays
 </li>
 </ul>
 
 
 
 
 
 Salary: $70,000-$80,000
 
 
</div>

Claims Administrative Assistant

The Gutterboyz of SC

Job Overview We are seeking a dynamic and highly organized Construction Office Administrative Assistant to work directly with Operations in a construction environment. This role supports field crews, coordinates scheduling, manages customer/client communication, and ensures efficient office workflows, data entry, and record keeping. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication, administrative skills, with attention to detail.KEY RESPONSIBILITIES:Office &amp; Administrative<ul><li>Assists in daily administrative operations, including clerical tasks, data entry, filing systems, and administrative support to construction teams.</li><li>Assists in managing project schedules, coordinates customer/client appointments through phone and email correspondence, and maintain calendar updates for multiple ongoing projects.</li><li>Proven experience in an office or administrative setting, preferably within construction or related industries.</li><li>Ability to knowledgeably and eloquently address all customers questions, concerns, and service issues in a professional manner.</li></ul>Sales and Social Media<ul><li>Assist with preparing quotes, proposals and track sales leads with a desire to learn the industry and materials used.</li><li>Intake sales - Follow-up with customers for future cleanings, power washing, leaf covers and other services.</li><li>Assist in making and posting sales videos and ads on social media, ie. NextDoor, Instagram, Facebook.</li><li>Familiarity with CRM or dispatching systems: Gorilla Desk, preferred.</li></ul>Qualifications<ul><li>2+ years of office administrative experience (construction industry preferred).</li><li>Strong administrative and organizational skills.</li><li>Excellent communication and customer service abilities.</li></ul>Pay: $52,000.00 - $57,697.20 per yearWork Location: In person

Construction Administrative Assistant

Rocky Mountain Electrical

Job Overview We are seeking a proactive and detail-oriented Construction Administrative Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our construction projects, ensuring smooth office operations and effective communication across teams. Your energetic approach and organizational prowess will help keep projects on track, support field staff, and maintain a professional office environment. This paid position offers an exciting opportunity to develop your administrative skills within the construction industry while contributing to impactful projects.Duties<ul><li>Maintain organized filing systems, including digital records via Google Workspace and Microsoft Office applications</li><li>Support project documentation through data entry, proofreading, and accurate record keeping</li><li>Assist with calendar management for project schedules, meetings, and appointments, ensuring timely reminders and updates</li><li>Perform general office management tasks such as supply ordering, mail distribution, and maintaining cleanliness of shared spaces</li><li>Provide excellent customer service support to clients, vendors, and team members by responding promptly to inquiries and providing assistance as needed</li></ul>Experience<ul><li>Prior office experience in a construction or related industry preferred; clerical or administrative experience is essential</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation and communication</li><li>Familiarity with QuickBooks or bookkeeping software is a plus for supporting basic financial tasks</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Experience with book keeping</li><li>Experience with office management duties such as calendar management, filing systems, and customer support enhances your fit for this role</li><li>Experience with Oregon permitting</li></ul>Join us to be an integral part of a vibrant construction team where your administrative talents will thrive! We value energetic professionals who are eager to support project success through exceptional organization and communication. This position can be primarily from home. I handle all the secretarial work while in the field and need someone I can give a list of task's to complete so I can focus on the field work.Pay: $24.87 - $29.95 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Boring, OR 97009

VSURFACES

<div><h4 class="jobSectionHeader">Job Description</h4><div> 
<div></div>
</div>Enter customer contract information into the system carefully while maintaining a high level of accuracy. 
Process and record internal data promptly to ensure records remain up to date. 
Prepare service related documents and required forms for operational use. 
Receive incoming information and forward it to the appropriate departments when necessary. 
Manage incoming and outgoing phone calls and emails in a professional manner. 
Compile regular reports using system data and information related to assigned tasks. 
Assist with daily administrative work to maintain a smooth flow of information between departments. 
Ensure all records are organized and properly maintained within the system.
<h4 class="jobSectionHeader">
Job Requirements</h4>

Ability to understand and process new information quickly. 
Strong logical thinking with good attention to detail. 
Good verbal and written communication skills for daily coordination. 
Good working knowledge of Microsoft Office applications.

About Company: 
VSURFACES is a forward-thinking company built on a simple belief &mdash; that great work comes from great people. 
We operate across multiple industries, bringing fresh ideas and a relentless commitment to quality to 
everything we do. Our culture thrives on collaboration, bold thinking, and a shared drive to build something 
meaningful. If you&rsquo;re someone who takes initiative, embraces challenges, and wants your work to actually 
matter, you&rsquo;ll fit right in here.</div>

Contracts Administration Assistant

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10000 contract administrative assistant jobs Near Me

Administrative Assistant Contracts Department

Administrative Assistant (contract)

Shop administrative Assistant

Claims Administrative Assistant

Construction Administrative Assistant

Construction Administrative Assistant

Contracts Administration Assistant