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contract administration supervisor

contract administrator

Sommerman Skinner Associates (SSA Limited)

The Role
<br>Contract Administrator / Senior Quantity Surveyor My clients are a leading main contractor who have an urgent requirement for a Senior Quantity Surveyor to work for a in Riyadh, KSA. We have a SQS / Contract Administrator position to work for a main contractor in KSA. The role would be based at their HQ in Al Khobar in the Eastern province of Saudi Arabia, but there would require some travel to projects that are close to Riyadh. This position is open to candidates with out any previous Middle East experience.
<br><br>
Requirements
<br>Requirements - Bachelor's degree in Quantity Surveying or a related field - Experience with pre- post contracting and contract administration. - Proven experience working as a Senior Senior Quantity Surveyor for main contractors
<br><br>
About the company
<br>SSA Ltd. (Sommerman Skinner Associates) find out the detail to allow you to make qualified judgments about your career and its progression. On the companies that we represent (over 2000 spread across a diverse spectrum of industry) we will be able to inform you of contracts pending, awarded, company growth, opportunity, relative reward and internal prospects. We believe that through spending time and effort front end through interviewing or individual dedication we can offer real advice that will be valued. Our founder is degree qualified with extensive exposure to industry and with a career also behind him in Recruitment Management. Our team is made up of qualified construction professionals. We specialise in both permanent and freelance opportunities to qualified construction professionals. Disciplines covered include: Site Engineers, Site Agents, Project Managers, Contracts Managers, Quantity Surveyors, Commercial Managers, Planners, Safety, Purchasers, Estimators and Design Executive.

Contract Administrator / Senior Quantity Surveyor

Bechtel

<div><p><b>Requisition ID: </b><b>287575</b></p><ul><li><b>
Relocation Authorized: </b><b>International - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Jubail</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p></p><p><br>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p></p><p><br>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Jubail is one of Bechtel&rsquo;s most remarkable achievements&mdash;a city built from the sand up, requiring vast resources and logistical planning on an unprecedented scale. It the biggest civil engineering project in modern times&mdash;and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Bechtel serves as the Management Services Contractor (MSC), or &ldquo;owner&rsquo;s representative&rdquo; for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail and Ras-Al-Khair Industrial Cities. In June 2021, Bechtel&rsquo;s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port &amp; pipeline expansions, and more.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
Administers large, moderately complex contracts. Maintains a continuing review of the progress of each contract and provides management with information regarding any financial, schedule, legal or technical difficulties. Prepares change order and amendments, negotiates with contractors and customers to obtain settlement.</p><p>
#LI-RG1</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Implement the Division Responsibilities Matrix which records the Project&rsquo;s agreed assignment of various contract management tasks and the Standard Work Process Procedures applicable to Contract Administration.</li><li>
Administers assigned contracts maintaining a continual review of progress and providing management with information regarding projected financial, schedule or technical difficulties.</li><li>
Coordinates with designated staff on operational activities affecting contractual rights and obligations, contract performance, contract administration and other major matters.</li><li>
Administers moderately complex contract changes by negotiating with customer personnel and obtaining settlement.</li><li>
Represents Bechtel in contractual discussions of moderate complexity.</li><li>
Administers information programs to ensure mutual understanding of contract terms and conditions.</li><li>
Prepares periodic status reports for management.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
University degree in Business, Accounting, Engineering, or related field.</li><li>
Minimum 10 to 13 years relevant work experience in the post award administration of contracts.</li><li>
Experienced in lump sum, unit price and cost-plus type contracts.</li><li>
Experienced in construction, design, services and O&amp;M forms of contracts.</li><li>
Ability to draft/contribute to department procedures/guidelines.</li><li>
Effective in guiding and mentoring junior staff to facilitate a positive work environment.</li><li>
Experience in supervising personnel, workload distribution and execution of the work, as well as personnel interviews, selection, performance evaluation, career counseling, etc.</li><li>
Adaptable and comfortable in differing cultures and environments.</li><li>
Ability to represent department in cross-functional meetings.</li><li>
Well-developed team/project collaboration skills, and in proposing solutions.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Advanced degree in business, law or quantity surveying.</li><li>
Current/prior Bechtel experience.</li><li>
Previous experience on integrated project(s) with a client that directs work.</li><li>
Contract formation and/or claims experience.</li><li>
Ability to draft and/or revise contract terms &amp; conditions and project procedures.</li><li>
Understanding of law, negotiations, and/or cost engineering.</li><li>
Familiarity with Saudi Arabia Government Procurement Law.</li><li>
Current/prior Middle East and/or international experience.</li><li>
Developed business writing skills, with strong command of the English language.</li><li>
Developed and proven presentation skills.</li><li>
Flexibility in adjusting workload and priorities, for self and team.</li><li>
Team orientated and interactive with direct reports and project team members.</li><li>
Ability to achieve demanding work deadlines.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Contract Administration Supervisor

<div><p><b>Requisition ID: </b><b>287583</b></p><ul><li><b>
Relocation Authorized: </b><b>International - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Jubail</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p></p><p><br>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p></p><p><br>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Jubail is one of Bechtel&rsquo;s most remarkable achievements&mdash;a city built from the sand up, requiring vast resources and logistical planning on an unprecedented scale. It the biggest civil engineering project in modern times&mdash;and it's getting bigger. Bechtel has managed the Jubail project, located in the Eastern Province of Saudi Arabia, since it began in the mid-1970s. Bechtel serves as the Management Services Contractor (MSC), or &ldquo;owner&rsquo;s representative&rdquo; for our client, the Royal Commission (RC). We are the Engineering, Procurement, and Construction (EPC) managers, managing design submissions from local AE firms, and overseeing the actual construction work being performed by local contractors and sub-contractors in Jubail and Ras-Al-Khair Industrial Cities. In June 2021, Bechtel&rsquo;s contract with the Royal Commission was renewed for another 5 years with work focusing on building new residential communities, iconic buildings/ bridges, major site preparation, commercial buildings, mosques, schools, hospitals, sports facilities, clinics, universities, utility services and infrastructure (electrical sub-stations, lift stations), roads and highways, port &amp; pipeline expansions, and more.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p><b>
Work Location: Ras Al-Khair. </b>The work location for this position is at Ras Al-Khair which is located about 100 KMS north of Jubail Industrial City. You will be required to commute Jubail &ndash; Ras Al-Khair - Jubail daily using the available transportation facility /shuttle bus service. The accommodation will be provided at Jubail Industrial City. Free breakfast and lunch are currently provided for Ras-Al-Khair assignees during workdays.</p><p></p><p><br>
Administers large, moderately complex contracts. Maintains a continuing review of the progress of each contract and provides management with information regarding any financial, schedule, legal or technical difficulties. Prepares change order and amendments, negotiates with contractors and customers to obtain settlement.</p><p>
#LI-RG1</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Implement the Division Responsibilities Matrix which records the Project&rsquo;s agreed assignment of various contract management tasks and the Standard Work Process Procedures applicable to Contract Administration.</li><li>
Administers assigned contracts maintaining a continual review of progress and providing management with information regarding projected financial, schedule or technical difficulties.</li><li>
Coordinates with designated staff on operational activities affecting contractual rights and obligations, contract performance, contract administration and other major matters.</li><li>
Administers moderately complex contract changes by negotiating with customer personnel and obtaining settlement.</li><li>
Represents Bechtel in contractual discussions of moderate complexity.</li><li>
Administers information programs to ensure mutual understanding of contract terms and conditions.</li><li>
Prepares periodic status reports for management.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
University degree in Business, Accounting, Engineering, or related field.</li><li>
Minimum 10 to 13 years relevant work experience in the post award administration of contracts.</li><li>
Experienced in lump sum, unit price and cost-plus type contracts.</li><li>
Experienced in construction, design, services and O&amp;M forms of contracts.</li><li>
Ability to draft/contribute to department procedures/guidelines.</li><li>
Effective in guiding and mentoring junior staff to facilitate a positive work environment.</li><li>
Experience in supervising personnel, workload distribution and execution of the work, as well as personnel interviews, selection, performance evaluation, career counseling, etc.</li><li>
Adaptable and comfortable in differing cultures and environments.</li><li>
Ability to represent department in cross-functional meetings.</li><li>
Well-developed team/project collaboration skills, and in proposing solutions.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Advanced degree in business, law or quantity surveying.</li><li>
Current/prior Bechtel experience.</li><li>
Previous experience on integrated project(s) with a client that directs work.</li><li>
Contract formation and/or claims experience.</li><li>
Ability to draft and/or revise contract terms &amp; conditions and project procedures.</li><li>
Understanding of law, negotiations, and/or cost engineering.</li><li>
Familiarity with Saudi Arabia Government Procurement Law.</li><li>
Current/prior Middle East and/or international experience.</li><li>
Developed business writing skills, with strong command of the English language.</li><li>
Developed and proven presentation skills.</li><li>
Flexibility in adjusting workload and priorities, for self and team.</li><li>
Team orientated and interactive with direct reports and project team members.</li><li>
Ability to achieve demanding work deadlines.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Contract Administration Supervisor, Ras Al-Khair

<div><p><b>Title:</b></p>
Project Control/Cost Manager<p></p><p>
Job Summary:</p><p>
The Business Manager/ Project Control Manager supports the Program Director in proactive Client engagement, maintaining vigilance and sensitivity to client perceptions throughout the life of the program.</p><p>
Interacts with client counterparts regularly with the intent to discover, assess and address relationship concerns early and decisively.</p><p>
Discusses with the client how to any mitigate issues and concerns.</p><p>
Contract Administration including the management of all WERs and PAFs .</p><p>
The Business Manager has the responsibility and accountability for:</p><ul><li>
Procurement and Subcontract Support services.</li><li>
Project Controls, Cost and Planning.</li><li>
Preparation and submission of all weekly and monthly project controls documentation as required by the contract.</li><li>
Coordination with Finance for Invoicing.</li><li>
Proposal Preparation.</li><li>
Training and Development.</li><li>
IT &amp; Design Systems.</li><li>
Document Control Administration.</li><li>
SAPMT Seconded personnel.</li></ul><p>
A background in Project Control is essential.</p><p>
Has experience in offshore industry or similar industry on mega projects, has a relevant degree for respective engineering discipline. Must have thorough knowledge of engineering.</p><p>
Must be cost conscious and a good understanding of the fundamentals of planning.</p><p>
Essentially skills people management, conflict resolution and excellent communication skills.</p></div><p></p>

Project Control/Cost Manager

Weatherford

<div><p><b>Job Overview
</b></p><p>The Commercial Operations Specialist is responsible for delivering best-in-class tender and proposal submissions, ensuring alignment between technical, commercial, and contractual requirements. The role coordinates inputs from product lines, country stakeholders, and functional teams to produce competitive bids, manages clarifications, and oversees contract administration from award through execution to closeout. This position ensures compliance with corporate governance, legal, and financial processes while driving efficiency, quality, and consistency across all proposals and contracts.
 </p><p><b>Responsibilities:
</b></p><ul><li>Prepare and deliver tenders, proposals, and pre-qualification responses, ensuring compliance with customer requirements, internal policies, and brand standards.
</li><li>Lead cross-functional collaboration with Legal, Finance, Tax, Operations, and Product Line teams to compile technical and commercial input.
</li><li>Manage tender timelines, approval workflows, and all clarifications using CRM and proposal management platforms.
</li><li>Conduct commercial reviews of invitations to tender (ITTs), ensuring compliance with Global Commercial Policy.
</li><li>Support negotiations with customers, including preparing qualifications and attending meetings with sales and product line representatives.
</li><li>Ensure smooth contract handover to operations teams and manage contracts throughout their lifecycle, including amendments, performance monitoring, and closeout.
</li><li>Maintain CRM updates for all tender and contract phases, ensuring transparency and accountability.
</li><li>Engage with stakeholders at all levels to enable effective communication and on-time responses.
</li><li>Monitor market conditions, support commercialization of new business opportunities, and contribute to strategy development across geozones.
</li><li>Uphold the highest standards of safety, compliance, quality, and ethical behavior in all activities.
</li></ul><p><b>Skills:
</b></p><ul><li>COMMUNICATION
<ul><li>Manages assigned tenders/proposal and acts as point of contact with other functions (Legal, Finance, Tax, Operations, etc.) to enable effective communication, on-time responses, improved information flow to help shape winning and profitable bids.
</li><li>Maintains effective communications with all key stakeholders both internal and where appropriate external, providing best in class engagement throughout the tendering and Contract process.
</li><li>Engages with line management regarding workload and areas of any commercial risk or issue that have been identified.
</li><li>Engages with fellow team members on daily work issues, lessons learned, risks and challenges.
</li></ul></li><li>Excellent organizational and project management skills; able to manage multiple bids simultaneously.
</li><li>Results orientated, attention to detail, methodical, self-driven, energy and ability to influence without authority in a multi-disciplinary, matrixed environment.
</li><li>Effective written and verbal communication skills.
</li><li>Detail-oriented, methodical, and results-driven with the ability to work in a matrixed environment.
</li><li>Proficiency in contract development, negotiation, and execution.
</li><li>High IT competence, including CRM and proposal management tools.
</li><li>Multilingual communication skills.
</li></ul><p><b>Qualifications:
</b></p><ul><li>1 &ndash; 2 &frac12; years of relevant experience.
</li><li>Bachelor&rsquo;s degree in business, Economics, or Finance .
</li>Ability to interact in English and potentially other language<br>
<li>
</li></ul><p></p><p>#LI-MD1</p></div>

Commercial Operations Specialist - Commercial

International Schools Group (ISG)

<div><div><div><h1 class="jobSectionHeader"><b>Executive Assistant</b></h1>
<div><div><div><b>ISG Jubail</b></div>
(JUB)
</div><div>September 29, 2025</div>
</div></div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2>
<div><div><div><div><b>LOCATION</b></div> <div>Al Jubail, Eastern, Saudi Arabia</div>
</div><br>
<div><div><b>SCHOOL / SITE</b></div> <div>ISG Jubail</div>
</div><br>
<div><div><b>DIVISION / DEPARTMENT</b></div> <div>Whole School</div>
</div><br>
<div><div><b>POSITION TYPE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>SUBJECT / STAGES</b></div> <div>-</div>
</div><br>
<div><div><b>WORK DAYS / HOURS</b></div> <div>210 days @ 8 hours per day</div>
</div><br>
<div><div><b>POSITION STATUS</b></div> <div>Full time</div>
</div><br>
<div><div><b>SALARY CODE</b></div> <div>Support Staff</div>
</div><br>
<div><div><b>ELIGIBLE APPLICANTS</b></div> <div>Saudi / GCC National</div>
</div><br>
<div><div><b>POSITION START DATE</b></div> <div>As Soon As Possible</div>
</div><br>
<div><div><b>APPLICATION DEADLINE</b></div> <div>Until filled</div>
</div><br>
<div><div><b>REPORTS TO</b></div> <div>Dr. Jamie Martin</div>
</div><br>
<div><div><b>REQUISITION NUMBER</b></div> <div>05-2526-073</div>
</div><br>
</div></div></div><p></p><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p>We are looking for an executive assistant to the principal/administrator to provide comprehensive organized administrative support to the principal&rsquo;s/administrator&rsquo;s office, by ensuring the efficient and effective operation of the principal's/administrator&rsquo;s office. The ideal candidate will possess exceptional organizational, communication and interpersonal skills, with a proven ability to manage multiple priorities, take accountability for actions and supervise the administrative support team, in a fast-paced environment. The executive assistant specializes in creating a friendly environment</p>
<p></p><h2 class="jobSectionHeader"><b>Position Duties</b></h2>
<p>
The successful candidate will be expected to:</p>
<ul>
<li>Demonstrate a commitment to the safety and security of children and young people (child protection).</li>
<li>Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.</li>
<li>Provide administrative, finance related records and personal assistant support to the principal/administrator.</li>
<li>Screen visitors, phone calls and distribute correspondence for the principal/administrator.</li>
<li>Manage principal&rsquo;s/administrator&rsquo;s and or department&rsquo;s calendar and diary, and schedule meetings.</li>
<li>Be the primary point of contact among administrators, employees, parents and other external partners.</li>
<li>Manage information flow in a timely and accurate manner.</li>
<li>Make travel and accommodation arrangements for the principal/administrator.</li>
<li>Take minutes during meetings.</li>
<li>Format information and respond to internal and external communication &ndash; memos, emails, presentations, reports etc.</li>
<li>Research and organize data to represent the administrator for presentation to directors, executives and others.</li>
<li>Redirect communication and enquiries to the appropriate persons for action.</li>
<li>Manage the school&rsquo;s or department&rsquo;s bookkeeping and other site-based finance related duties, prepare requisitions, manage petty cash etc.</li>
<li>Handle sensitive and confidential information with discretion.</li>
<li>Communicate with and prepare documentation for the ISG Human Resources department (both recruitment and employee relations).</li>
<li>Communicate with and prepare documentation for other departments as needed.</li>
<li>Work with other schools or departments to develop shared resources and to establish best practice operating procedures.</li>
<li>Assist with events planning.</li>
<li>Organize and maintain the office filing system.</li>
<li>Supervise/oversee the performance of other administrative support staff.</li>
<li>Contribute to decision-making as required.</li>
<li>Ensure that support staff working areas are kept presentable at all times.</li>
<li>Book facilities and equipment for meetings and events and ensure the needed is available.</li>
<li>Communicate and collaborate in a professional manner.</li>
<li>Manage all staff professional development initiated by the principal/administrator - if applicable.</li>
<li>Support the Master Schedule Building Team - if applicable.</li>
<li>Perform other duties assigned by your principal/administrator.</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications and Knowledge</b></h2>
<p>The ideal candidate will have:</p>
<ul>
<li>Minimum of bachelor&rsquo;s degree in a related field of study.</li>
<li>Excellent MS Office and Google Suite knowledge.</li>
</ul><h2 class="jobSectionHeader"><b>Experience and Skills</b></h2>
<p>The ideal candidate will have:</p>
<h3 class="jobSectionHeader"><b>
Experience</b></h3>
<ul><li>Previous work experience as an executive assistant, personal assistant or similar role.</li>
<li>Previous work experience in supervising other employees.</li>
</ul><h3 class="jobSectionHeader"><b>Skills</b></h3>
<ul><li>Expert in English (both written and verbal).</li>
<li>Ability to make decisions as needed.</li>
<li>Accountability for your decisions.</li>
<li>Outstanding organizational and time management skills.</li>
<li>Ability to exercise discretion and maintain confidentiality.</li>
<li>Ability to supervise other employees.</li></ul></div></div>

Executive Assistant

Pipecare Group

<div><p><b>Pipecare </b>is looking for an experienced and passionate Office Administrator to join their organization.</p><p>
Candidates who can also assist in office cleaning/maintenance are encouraged to apply.</p><p><b>
Position Summary</b></p><p>
Office Administrator maintains office operations by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items; serving customers. Besides that Office Assistant is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.</p><p><b>
Job Functions &amp; Responsibilities</b></p><ul><li>
Preparing letters, reports, memos, other documents required.</li><li>
Answering phone calls and directing them to appropriate parties or receives and forwards messages.</li><li>
Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.</li><li>
Create, transcribe and distribute meeting agendas and minutes</li><li>
File and retrieve project documents, records and reports</li></ul><p>
Car fleet management:</p><ul><li>
Supervise office drivers and coordinate their daily work</li><li>
Approve attendance for office drivers</li><li>
Manager the pick-up and drop-off of LIN SCAN personnel and guests</li><li>
Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.</li><li>
Office Cleaning &amp; Maintenance.</li><li>
Preparing and serving tea/coffee</li></ul><p><b>
Qualifications</b></p><ul><li>
BS degree or equivalent in a relevant discipline</li></ul><p><b>
Job Experience</b></p><ul><li>
5 years office administration background</li><li>
Excellent communication skills and Fluency in English</li><li>
Ability to work proactively in a professional, confident manner</li><li>
Ability to work under pressure and to tight deadlines</li></ul><p><b>
Physical and Mental Requirements:</b></p>
<ul><li>Lifting and Carrying: Ability to lift and carry up to 50 pounds.</li>
<li>Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.</li>
<li>Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.</li>
<li>Focus and Multitasking: Ability to maintain focus and multitask effectively.</li>
<li>Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
</li><li>Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.</li>
</ul>
<p><b>About PIPECARE Group:</b></p>
<p>PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.</p>
<p><b>What we do:</b></p>
<p><b><i>In-Line Inspection Services</i></b></p>
<p>PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.</p>
<p>Check out our AI Technology and other cutting-edge technologies by clicking the following YouTube Links:</p>
<p><b>PIPECARE Group - YouTube</b></p>
<p><b>SMART AI CALIPER - Inspection experience like never befor</b><b>e</b></p>
<p><b><i>Inspection Technologies</i></b></p>
<p>Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.</p>
<p>Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.</p>
<p>Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.</p>
<p>Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.</p>
<p>Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).</p>
<p><b>Specialized Tools and Technologies</b></p>
<p>Combo Tools: Use multiple measurement systems in various combinations.</p>
<p>Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.</p>
<p></p><p><i>Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.</i></p><p>
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