contract coordinator

University of Southern California

<div><b>Job ID</b> REQ20172827 <b>Category</b> Support Services</div>
<br><div><p><b>The University of Southern California (USC) department of Facilities Planning &amp; Management (FPM) is seeking a Waste Recycling Contract Coordinator to join its team.</b></p><p><b><br>
About USC FPM</b></p><p>
FPM (formerly named Capital Construction &amp; Development / Facilities Management Services) is responsible for planning, developing, and maintaining the breadth of the facilities at USC, and is also dedicated to creating a safe environment for our USC community. Woven into every service, safety is of upmost importance. As FPM, this group of innovative and talented professionals provide high quality facilities construction, operations and maintenance services at USC and serve as dedicated stewards of USC and FPM core values. FPM values employee recognition, accountability, collaboration, respect, and trust.</p><p>
Come and join the FPM team - a team that works as trusted partners shaping an environment of innovation and excellence. Apply today!</p><p><b><br>
The Waste Recycling Contract Coordinator:</b></p><p>
Assists with planning and coordinating assigned services contracts. Reviews contract agreements to ensure contracted services are provided. Assesses service quality to ensure compliance with university policy and procedures, state/federal laws and regulations, and contract specifications. Administers, extends, negotiates, and terminates standard contracts.</p><p></p><p><b>
Job Accountabilities:</b></p><ul><li><p>
Evaluates the effectiveness of vendor services. Recommends and implements modifications to achieve quality service. Coordinates with contract agency managers regarding quality control, inspections and agreements.</p></li><li><p>
Partner with the Zero Waste Team to track and respond to service request reports, investigate service issues, and implement effective resolutions to ensure consistent service delivery.</p></li><li><p>
Prepares contract documents, amendments and other documents related to specific projects or services for the department. Inspects work quality and reviews agreements to ensure contracted services are provided in accordance with contract requirements.</p></li><li><p>
Maintains contract logs. Tracks master agreement expiration dates. Issues amendments extending contract documents. Develops and maintains internal database system to monitor and track contract services activity and information. Maintains statistical information regarding contract services and generates reports, as needed.</p></li><li><p>
Communicates with project managers, consultants, architects and contractors in order to obtain necessary information to create contract documents. Assists new vendors with requirements of the procurement process. Liaises with customers to discuss and address service issues. Identifies possible impacts or outcomes and presents recommendations.</p></li><li><p>
Support the University Zero Waste Initiative by coordinating and assisting with the implementation of new waste diversion programs and supporting composting, recycling, and reuse services for campus-wide events.</p></li><li><p>
Routes documents for internal approval and external signature. Assures routing approval and executed documents are uploaded to department&rsquo;s project management information system and properly distributed. Reviews contract request documentation for completeness. Reviews certificate of insurance documentation to verify compliance with contract requirements.</p></li><li><p>
Promotes an environment that fosters inclusive relationships and creates unbiased opportunities for contributions through ideas, words, and actions that uphold principles of the USC Code of Ethics.</p></li><li><p>
Develop and maintain collaborative relationships with building managers to educate and communicate waste service issues related to building enclosures and identify cost-efficient service solutions.</p></li><li><p>
Performs other duties as assigned or requested.</p></li></ul><p><i><br>
The University reserves the right to add or change duties at any time.
</i></p><p></p><p><b>Minimum Qualifications:</b></p><ul><li><p>
Associate&rsquo;s degree. Combined experience/education as substitute for minimum education.</p></li><li><p>
3 years of relevant experience.</p></li><li><p>
Valid CA driver's license required with a minimum of 2 years&rsquo; driving experience. Position will participate in the Department of Motor Vehicles (DMV) Pull Notice System. A copy of DMV record will be required as a final condition of employment. For more information, please visit the policy website.</p></li><li><p>
Ability to comprehend contract language.</p></li><li><p>
Facilities maintenance and contract administration.</p></li><li><p>
Demonstrated skill and ability to draft requests for proposals and contractual agreements from standard, existing university contracts.</p></li><li><p>
Excellent customer service experience.</p></li><li><p>
Excellent written and oral communication skills.</p></li><li><p>
Proficiency with relevant scanning/imaging applications (e.g., Adobe Acrobat Pro).</p></li></ul><p><b><br>
Preferred Qualifications:</b></p><ul><li><p>
Strong understanding of the RecycLA City contract and the ability to maintain effective, collaborative working relationships with the Zero Waste Team to ensure service needs are consistently met, and campus sustainability goals are advanced.</p></li><li><p>
Ability to coordinate complex waste and recycling services across a large, diverse campus &mdash; effectively partnering with multiple departments, vendors, and stakeholders to ensure contract requirements, service quality, and cost-saving goals are consistently met.</p></li><li><p>
5 years of experience in waste operations experience.</p></li><li><p>
Comprehensive understanding of current laws and regulations covering contractual agreements.</p></li><li><p>
Experience coordinating contracts in university environments.</p></li></ul><p></p><p><b>
Benefits</b></p><ul><li><p>
USC&rsquo;s Commitment to You: We offer an excellent package of benefits and programs including, but not limited to:</p><ul><li><p>
Tuition assistance for you and your family</p></li><li><p>
Comprehensive health, dental and vision insurance options</p></li><li><p>
403b retirement account with matching 5% contribution by USC</p></li><li><p>
50% subsidy off Metro, LADOT, and Metrolink passes</p></li></ul></li></ul><p></p><p><b>
Hourly Range:
</b></p><p>The hourly range for this position is $39.00/hr - $41.76/hr. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.<br>
#LI-KI1</p>
<div><b>Job ID</b> REQ20172827 <b>Posted Date</b> 04/03/2026</div></div><p></p>

Waste Recycling Contract Coordinator

Frederick County, MD

<div><div><div><h2 class="jobSectionHeader"><b>JOB INFORMATION</b></h2></div>
<div><p>Non-exempt; full-time; Monday - Friday; 40 hours per week; 7:30 a.m. - 4:00 p.m.; full-benefits<br>
<br>
This position provides fiscal oversight, as well as clerical and technical support to the Department of Facility Maintenance and the Department of Fiscal Services within the Division of Public Works. Position holder is required to be on-call to perform administrative tasks during critical events.<br>
<br>
NOTE: The upper pay range reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy. For external hires, offers are made at the base wage rate.</p><p><b><br>
Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members. If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.</b></p><p></p><p><b><br>
TOTAL COMPENSATION PACKAGE:</b><br>
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.</p><br>
<p></p><ul><li>
11 days of Vacation leave with increase after 2 years of employment</li><li>
15 days of Sick leave with unlimited annual carryover</li><li>
11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)</li><li>
Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending</li><li>
Employee Health Center with no or low-cost primary and urgent care</li><li>
100% County paid 2x annual salary Group Term Life Insurance and Accidental Death &amp; Dismemberment (AD&amp;D) benefit</li><li>
County and Employee funded Defined Benefit Pension Plan<ul><li>
Vesting after 5 years of service</li><li>
Additional service credit for eligible previous public service, military service, etc.</li></ul></li><li>
Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program</li><li>
Generous Tuition Reimbursement Program</li><li>
Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan</li></ul><p></p><p><br>
NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year.</p><p></p><p><b><br>
For more information, visit our </b><b>benefits</b><b> page on the Frederick County Government </b><b>job opportunities webpage</b><b>.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>ESSENTIAL DUTIES AND JOB RESPONSIBILITIES</b></h2></div>
<p></p><div><ul><li>Monitor CIP project budgets</li><li>
Manage all Facility Maintenance multi-year and one-year contracts</li><li>
Establish projects and associated contracts in Contract Manager software</li><li>
Develop forms and documents for Contract Manager software</li><li>
Review pay estimates and change orders for accuracy prior to routing for approval</li><li>
Process approved change orders and maintain change order log</li><li>
Reconcile p-card statements for all staff within Facility Maintenance</li><li>
Compile and prepare financial data for reporting requirements</li><li>
Provide user instruction on common and proprietary software applications and upgrades</li><li>
Provide assistance and respond to questions from contractors, vendors, and staff in person and via phone and email; track requests in Cartegraph</li><li>
Update and maintain manual and electronic files and filing system</li><li>
Provide back-up support to the other Contract Support Coordinators</li><li>
Compose, prepare and type memos, reports, correspondence, and edit and distribute progress meeting minutes</li><li>
Attend monthly safety committee meetings, maintain and distribute meeting minutes and track safety records for Facility Maintenance staff</li><li>
Prepare, process, and monitor requisitions, purchase orders and payments for CIP projects using automated procurement system, input data into spreadsheets</li><li>
Maintain excel spreadsheets, tracking individual item expenditures and additions for all projects</li><li>
Administer the sale of surplus and post assets through GovDeals online auction system, including the creation and management of asset listings&rsquo; serve as point of contact for buyers by coordinating pickup logistics and ensuring compliance with established procedures; maintain accurate documentation and record retention for all completed transactions to support accountability and audit readiness</li><li>
Assist Maintenance staff in the field and the office</li><li>
Track and coordinate job-related safety requirements for staff (CPR/first aid, arc flash, aerial lift, DOT/CDL, physicals, etc.)</li><li>
Draft and/or review correspondence, staff reports, memoranda, and other materials requested by department staff prior to release as needed, use DocuSign as needed</li><li>
Order and distribute safety related materials, uniforms, and office supplies</li><li>
Perform other related duties as assigned</li></ul><br>
<i>
To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions.</i></div><p></p>
<div><h2 class="jobSectionHeader"><b>QUALIFICATIONS AND REQUIREMENTS</b></h2></div>
<div><p>The qualifications/requirements, knowledge/skills/abilities, and physical demands or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p><br>
<ul><li>
Associates degree in public administration, business administration, or a related field</li><li>
Minimum of 2 years of work experience in contract management, public works operations, or a related field</li></ul><br>
<i>
A combination of education and experience that provides the required knowledge, skills, and abilities to successfully perform the essential functions and job responsibilities of this position may be considered as a substitution for the above-listed required education and experience. Additional required or preferred qualifications may apply based on operational needs, as approved by Human Resources.</i><br>
<br>
<b>ADDITIONAL REQUIREMENTS:</b><br>
Non-Essential Language: Employees in this classification are designated as Non-Essential. An Essential Employee means the employee is considered necessary for the operation of County services. Essential Employees are required to report to work in the event of a weather incident, general emergency, or disasters when County offices are closed. They may be required to work overtime with little or no advance notice and may be required to report to work in emergency situations and/or after hours.<br>
<br>
 The position may be considered essential personnel during emergencies and may be required to work to support County operations.<br>
<br>
<b>KNOWLEDGE, SKILLS AND ABILITIES:</b><br>
<ul><li>
Ability to effectively take minutes for meetings and produce accurate transcription from notes</li><li>
Ability to effectively draft and edit correspondence, memoranda, and reports with minimal direction from staff</li><li>
Strong research skills, including the ability to locate information, assess its accuracy and credibility, and communicate it clearly</li><li>
Working knowledge of current accounting principles and reporting requirements</li><li>
Ability to effectively organize work, determine priorities (and reassess as needed), perform multiple tasks concurrently, and complete assigned duties with minimal supervision and instruction</li><li>
Ability to work with sensitive information and maintain appropriate confidentiality</li><li>
Strong and effective spoken and written (English) communication skills, including grammar, punctuation, spelling, and composition skills</li><li>
Strong clerical and record-keeping skills, including the ability to accurately perform basic math and financial functions; ability to accurately compile and prepare statistical data and reports; and ability to effectively maintain computerized and manual records and files</li><li>
Ability to develop and maintain effective working relationships with co-workers and the general public and display a pleasant, professional demeanor under challenging and varied circumstances</li></ul><br>
<b>
PREFERENCE MAY BE GIVEN FOR:</b><br>
<ul><li>
Construction-related fiscal support work experience</li><li>
Work experience working directly with contractors and vendors through a pre-bid / bid award process</li><li>
Work experience using automated accounting systems</li></ul><br>
<b>
PHYSICAL REQUIREMENTS / WORKING CONDITIONS:</b><br>
<ul><li>
While working in this position, the employee is required to frequently sit, walk, lift up to 20 pounds, push up to 40 pounds, reach and perform repetitive motions; and occasionally climb and stoop/kneel/ crouch</li><li>
While working in this position, the employee is required to constantly work indoors; occasionally work outdoors, and walk on uneven ground</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>ADDITIONAL INFORMATION / EXAMINATION PROCESS</b></h2></div>
<p></p><div><ul><li>Ability to provide own transportation to off-site meeting locations, as needed</li></ul><br>
<b>
EXAMINATION PROCESS (may include):</b><br>
<ul><li>
An evaluation of training and experience</li><li>
One or more interviews</li></ul></div><br>
<p></p>
</div><p></p><div><div><p>Frederick County Government is committed to providing an inclusive work environment and complies with all applicable laws and regulations regarding workplace accommodation, including for individuals with disabilities. Applicants who require reasonable accommodation during the application and hiring process may contact the Talent Acquisition section of Human Resources. Inquiries about accommodations can be sent to Recruitment@FrederickCountyMD.gov</p></div></div></div>
<br><div></div><div><div><div><p>Retirement Plan:<br>
A defined benefit retirement plan is provided for all regular County employees. Employees are automatically enrolled in either the Uniformed Plan (5 year vesting) or the Non-Uniformed Plan (5 year vesting, effective 07/01/2024) depending upon position classification. The majority of support for the plan is provided by the County; however, employees are required to make a mandatory pre-tax contribution towards their benefit. Retirement benefits are payable at normal, early or delayed retirement. Retirement benefits are also payable upon termination and in the event of death or disability.<br>
<br>
Health Insurance<b>:</b><br>
County employees have a choice of two medical insurance plans, an In-Network (HMO) Plan or a High Deductible medical plan with a Health Care Savings Account, to provide coverage for medical and surgical expenses, hospital and emergency care expenses, mental health expenses and prescription drugs. The County and participants share in the cost of the health insurance with the employee having the benefit of pre tax contribution deductions. Medical insurance goes into effect on the first day of active employment. <br>
<br>
Dental Insurance:<b> </b><br>
Employees may select coverage from one of three dental plan options, ranging from a PPO plan to a dental HMO plan. Coverage includes preventive care, fillings, crowns, bridges and dentures, and the cost of dental insurance is shared by both the County and the employee. Dental insurance goes into effect on the first day of the month that follows the eligible employee's completion of 30 days of active employment<br>
 </p><p>NOTE: Employees working 75% or greater of a 35 or 40 hour position are eligible for health &amp; dental insurance.</p><br>
Flexible Spending Accounts:<br>
The Flex Spending plan allows employees to pay health and day care expenses with pre-tax dollars. Employees may set aside part of their salary in a special account that can be used throughout the year to reimburse themselves for out-of-pocket medical expenses. The maximum contribution is $3,400 per year for Health Care Spending and $7,500 for Dependent Care Spending (work-related day care expenses). Examples of expenses that can be reimbursed for Health Care Spending include, but are not limited to: deductibles, co-payments, dental fees, chiropractors' services, and eyeglasses / contact lenses.<br>
<br>
Life Insurance:<br>
Employees are insured for 2 times their annual salary in case of death plus 2 times their annual salary for accidental death. Employees do not contribute to the premiums for this coverage. A Supplemental Life Insurance is also offered to regular County employees. The plan allows employees to purchase individually owned term life insurance for themselves, their spouse, and their dependents.<br>
<br>
Savings Plan - Deferred Compensation:<br>
The County offers a Section 457 Plan. Deferred compensation plans allow participants to save for retirement in either a pre tax or post tax (Roth) investment account. Contributions are invested at the employee's direction into one or more of the variety of investment options offered by the plan. Changes may be made to the contribution levels, investment options, etc. at any time. Contribution maximums are set each year by the IRS. <br>
<br>
Educational Reimbursement Program:<br>
County employees who have successfully passed their probationary period may apply for education reimbursement for courses that can improve or develop an employee's capabilities related to their current job or for a promotional opportunity within Frederick County Government. The benefit also covers the costs of job-related non-credit courses. If the employee receives a grade of at least a C, or successfully passes a non-credit course, the County reimburses the employee 75% of the costs of tuition, fees and books. If an employee doesn't remain employed with Frederick County Government for two years after a class is taken, the benefit needs to be reimbursed to FCG.<br>
<br>
Employee Assistance Program:<br>
This confidential assessment, referral and counseling service is available at no cost to all employees who may need help with a personal or job-related issue or concern.<br>
<br>
Leave<br>
Annual Leave &ndash; Employees are eligible to use Annual Leave after their 6 month probationary period. Annual Leave accrues as follows: Years of service days per year<br>
0 &ndash; 2 years 11 days<br>
2 &ndash; 10 years 17 days<br>
10 + years 24 days<br>
<br>
Sick Leave - Employees will earn sick leave at a rate of 15 days per calendar year.<br>
<br>
Sick Leave may also be used for illness of an employee's child, dependent, spouse, parent or parent-in-law. There is no limit on the amount of sick leave accumulated. Unused Sick Leave may be used for additional credit in the pension plan at the time of retirement.<br>
 <p>NOTE: Regular benefited part-time employees earn annual and sick leave on a pro-rated basis based on their actual number of hours worked biweekly up to their assigned number of regularly scheduled work hours.</p><br>
Other available types of leave include, but are not limited to, Family Medical Leave, Bereavement, Jury, and Military.<br>
<br>
Holidays:<br>
The County observes 10 holidays every year and 11 are observed on years of General Elections. <br>
<br>
For additional information on Frederick County Government's benefits package, please visit the Division of Human Resources website at www.FrederickCountyMD.gov.<br>
<br>
All hires before January 1, 2012, will follow the all benefit and leave rules as described in the Personnel Rules amended October 3, 2013.</div></div></div><p></p>

Contract Support Coordinator

City of Piqua

<p>The Purchasing and Contracting Coordinator will, under limited supervision, perform intermediate technical work serving as a representative for contracts and bidding procedures, coordinate activities associated with the purchase of goods and services for the City and assist the Purchasing Department in meeting department goals and objectives.</p><p>Apply Here: https://piquaoh.formstack.com/forms/city_of_piqua_employment_nonmanagement</p><p><b>Qualifications: </b>Bachelor's degree in Accounting with 3 years of experience in municipal purchasing procedures and standards, contracts, prevailing wages or equivalent combination of education, training and experience.</p><p><b>Contracts: </b> Coordinate, implement, and monitor operational processes, procedures and related systems in support of departmental buying, contracting (and/or grant activities). Oversee the development of new contracts to include researching purchase history and product information; coordinating and compiling requirements; deciding and preparing effective supplemental terms and conditions; deciding and preparing effective contractor performance measurements. Administers online contract and bidding process for the City of Piqua. Utilizes InfoTech platform for bidding (BidExpress), contract and other document processing (DocExpress) and setting up projects in construction management software (Appia).</p><p><b>Construction: </b>Sets up project in Appia (construction management software); handle contract signing and ensuring all bonds and COI&rsquo;s are compliant; handles prevailing wage checks and on-site visit for verification; contract closeout process and ensuring performance bond gets switched to maintenance bond. Prepares, reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers.</p><p><b>Finance: </b>Prevailing wage coordinator for CIP projects. Verifies and ensures contractors are in compliance with prevailing wage.</p><p>Job Type: Full-time</p><p>Pay: $67,831.00 - $86,571.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Purchasing Coordinator

DeRoyal Industries/DePre

<p>2030 - 26478 - <b>Bid Coordinator &amp; Contract Analyst </b></p><p><b>Please apply on our website, deroyal.com/jobs</b></p><p>Global medical device manufacturer, DeRoyal, is seeking a detail-oriented Bid Coordinator &amp; Contract Analyst to join our team at our corporate office in Powell, Tennessee. This role plays a critical part in supporting our National Accounts team by managing bids, contracts, pricing, and analytics across all divisions of the company.</p><p>The ideal candidate thrives in a fast-paced, data-driven environment, enjoys working cross-functionally, and has strong analytical and organizational skills.</p><p><b>Key Responsibilities </b></p><ul><li>Process bids, quotes, proposals, renewals, and new contract awards for all company divisions</li><li>Manage awarded contracts in internal systems, including initial setup, item additions, expirations, extensions, and updates</li><li>Directly support the National Accounts team</li><li>Analyze, calculate, research, and audit domestic sales data for GPOs, individual accounts, and hospital networks</li><li>Prepare and distribute contract sales reports</li><li>Maintain GPO membership updates</li><li>Manage contract pricing and bid databases</li><li>Communicate pricing and contract updates</li><li>Monitor pending proposals and contract expirations</li><li>Coordinate with internal departments</li><li>Maintain confidentiality of pricing data</li></ul><p><b>Qualifications </b></p><ul><li>Bachelor&rsquo;s Degree or equivalent education required</li><li>Minimum 2 years of experience in bids, quotes, proposals, or contract management</li><li>Strong analytical and mathematical skills</li><li>Advanced Excel skills (VLOOKUP, Pivot Tables)</li><li>Strong communication skills</li><li>Ability to work independently with high attention to detail</li></ul><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Bid Coordinator and Contract Analyst

DeRoyal

<p></p><div><div><div><div><div><div><div><div><div><div><div>Req #2642</div></div></div><div><div><div><div>
200 Debusk Ln, Powell, TN 37849, USA</div></div></div></div></div></div></div></div><p></p><div><div><div><div><div><br>
</div></div></div></div><div><div>
Job Description</div></div><div>
Posted Sunday, April 12, 2026, 11:00 PM</div><div><div><div><div><p>
DeRoyal is an Equal Opportunity/Affirmative Action employer. Interviewing and hiring practices at DeRoyal do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, age, national origin, physical or mental disability, genetic information, veteran status or any other category protected by law.</p>
</div></div><div><div><p>
2030 - 26478 -<b> </b><b>Bid Coordinator &amp; Contract Analyst</b></p><br>
<p></p>
<p>
Global medical device manufacturer, DeRoyal, is seeking a detail-oriented Bid Coordinator &amp; Contract Analyst to join our team at our corporate office in Powell, Tennessee. This role plays a critical part in supporting our National Accounts team by managing bids, contracts, pricing, and analytics across all divisions of the company.</p>
<p>
The ideal candidate thrives in a fast-paced, data-driven environment, enjoys working cross-functionally, and has strong analytical and organizational skills.</p>
<p><b>
Key Responsibilities</b></p>
<ul><li>Process bids, quotes, proposals, renewals, and new contract awards for all company divisions</li></ul>
<ul><li>Manage awarded contracts in internal systems, including initial setup, item additions, expirations, extensions, and updates</li></ul>
<ul><li>Directly support the National Accounts team</li></ul>
<ul><li>Analyze, calculate, research, and audit domestic sales data for GPOs, individual accounts, and hospital networks</li></ul>
<ul><li>Prepare and distribute contract sales reports</li></ul>
<ul><li>Maintain GPO membership updates</li></ul>
<ul><li>Manage contract pricing and bid databases</li></ul>
<ul><li>Communicate pricing and contract updates</li></ul>
<ul><li>Monitor pending proposals and contract expirations</li></ul>
<ul><li>Coordinate with internal departments</li></ul>
<ul><li>Maintain confidentiality of pricing data</li></ul>
<p><b>
Qualifications</b></p>
<ul><li>Bachelor&rsquo;s Degree or equivalent education required</li></ul>
<ul><li>Minimum 2 years of experience in bids, quotes, proposals, or contract management</li></ul>
<ul><li>Strong analytical and mathematical skills</li></ul>
<ul><li>Advanced Excel skills (VLOOKUP, Pivot Tables)</li></ul>
<ul><li>Strong communication skills</li></ul>
<ul><li>Ability to work independently with high attention to detail</li></ul></div></div></div></div><div></div><div><div><div><p>
Job Details</p></div><div><div><div><div><div><div><div><div><div>
Job Function</div><div><b>
Indirect</b></div></div></div></div></div><div><div><div><div><div>
Pay Type</div><div><b>
Salary</b></div></div></div></div></div></div></div></div></div></div><div></div><div><div><div><div><div><br>
</div></div></div></div></div></div><div></div><div><div><div><div><div>
200 Debusk Ln, Powell, TN 37849, USA</div></div></div></div></div></div></div></div></div></div><div></div>

2030 - 26478 - Bid Coordinator & Contract Analyst

City of Rancho Cucamonga

<div>
 General Description
 <br/>
 <br/>
 <strong>
  JOIN OUR TEAM AS A PROJECT COORDINATOR III!
  <br/>
  <br/>
 </strong>
 This position will be responsible for coordination of major Utility projects, to include, interfacing with utility managers regarding progress of contracted vendors performing contracted services. Assists, prepares and processes documents for the purchasing of goods and/or services. Advanced responsible administrative and technical work in reviewing contracts to ensure contract compliance, project tracking, project coordination, invoice tracking, processing, and reconciliation.
 <br/>
 <br/>
 <strong>
  Essential Job Functions
  <br/>
  <br/>
 </strong>
 Coordinates and monitors the activities of vendor(s) performing various services in accordance with contract guidelines, industry standards and/or state regulations. Documents work performed, inspects contractor documents for accuracy, conformance and timeliness. Tracks Contractor issues and intervenes for Operations staff. Examines bid specifications for areas of improvement. Reconciles/approves invoices and receipts for accuracy and allocates the appropriate G/L account. Compiles supporting documentation for agenda items to be approved by the Board of County Commissioners. Tracks agenda workflow and process all the necessary phases to initiate the use of the contract. Creates and maintains paper and electronic files, to include, data entry into multiple software programs. Participates in process improvement initiatives. Assembles cost analysis and managerial reports. Coordinates the submittal of bid specifications on behalf of the department's users for a variety of commodities and services; reviews and evaluates vendors' bids and proposals to determine compliance with stated specifications, conditions and budget; recommend purchases in accordance with established procedures, recommending vendors proposed rates and conditions most favorable to the interest of the Department. Prepares and conducts new Contractor kick-off meetings. Conducts contractor meetings to resolve questions/disputes between Operations staff as well as for Purchasing staff. Plans, assigns, and functions as lead worker of Project Coordinator I &amp; II, for assistance, guidance, and non-supervisory functions. Monitors and coordinates work for Capital Improvement Projects associated with assigned contracts. Assists staff with project submittal documentation. Performs related work as required.
 <br/>
 <br/>
 <strong>
  Knowledge, Skills And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Knowledge of business English, spelling, and punctuation.
  </li>
  <li>
   Strong communication and reading comprehension skills.
  </li>
  <li>
   Knowledge of modern techniques and practices used for procuring and monitoring contracted service Contractors.
  </li>
  <li>
   Knowledge of office practices, procedures, principles of organization and administration.
  </li>
  <li>
   Knowledge of accounting methodology.
  </li>
  <li>
   Ability to email, compose letters and memoranda.
  </li>
  <li>
   Ability to make decisions in accordance with the departmental rules, contracts, regulations, and policies.
  </li>
  <li>
   Ability to establish and maintain effective working relationships with employees, Utilities management, and vendors.
  </li>
  <li>
   Knowledge of Utility systems components, operations protocol, and invoice reconciliation.
  </li>
  <li>
   Ability to establish and maintain effective working relationships with coworkers, contractors, and regulatory authorities.
  </li>
  <li>
   Ability to operate a computer, a working knowledge of Windows based programs, Outlook, Microsoft Office Word, Excel, Access, and Tyler Munis.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  PHYSICAL SKILLS:
 </strong>
 Ability to communicate effectively using verbal, written and visual communication.
 <br/>
 <br/>
 <strong>
  EDUCATION, TRAINING AND EXPERIENCE:
 </strong>
 Associate degree from an accredited college or university and four (4) years' of project coordination/management experience
 <strong>
  OR
 </strong>
 graduation from high school or possession of an acceptable equivalency diploma and six (6) years' experience. Experience with contract documents and follow up requirements preferred.
 <br/>
 <br/>
 <strong>
  In House Candidates
 </strong>
 : This position qualifies for DAP.
 <br/>
 <br/>
 <strong>
  LICENSES, CERTIFICATIONS OR REGISTRATIONS:
 </strong>
 Must possess a valid Florida driver's license.
 <br/>
 <br/>
 <strong>
  ADA STATEMENT:
 </strong>
 A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
 <br/>
 <br/>
 <strong>
  DRUG-FREE WORKPLACE:
 </strong>
 Pasco County is a drug-free workplace in accordance with Federal and Florida Law.
 <br/>
 <br/>
 <strong>
  EMERGENCY RESPONSE/RECOVERY ACTIVITIES:
 </strong>
 All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
 <br/>
 <br/>
 <strong>
  VETERANS' PREFERENCE:
 </strong>
 Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
 <br/>
 <br/>
 <strong>
  PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021
  <br/>
  <br/>
 </strong>
 <strong>
  Benefits Include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Florida Retirement System (FRS) retirement plan
  </li>
  <li>
   PTO (Paid Time Off)
  </li>
  <li>
   Paid holidays
  </li>
  <li>
   Group insurance
  </li>
  <li>
   Tuition reimbursement
  </li>
  <li>
   Deferred compensation
  </li>
  <li>
   Medical leave pool
  </li>
  <li>
   Annual medical leave buy-back
  </li>
  <li>
   Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
   <br/>
   <br/>
  </li>
 </ul>
 Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.
 <br/>
 <br/>
 01
 <br/>
 <br/>
 I am aware that the following supplemental questions will determine my eligibility for this position.
 <br/>
 <br/>
 <ul>
  <li>
   Acknowledge
  </li>
  <li>
   Decline
   <br/>
   <br/>
  </li>
 </ul>
 02
 <br/>
 <br/>
 Are you a current Pasco County BOCC employee?
 <br/>
 <br/>
 <ul>
  <li>
   Yes
  </li>
  <li>
   No
   <br/>
   <br/>
  </li>
 </ul>
 03
 <br/>
 <br/>
 Which best describes your highest level of COMPLETED education?
 <br/>
 <br/>
 <ul>
  <li>
   GED
  </li>
  <li>
   High School
  </li>
  <li>
   Associate degree
  </li>
  <li>
   Bachelor's Degree
  </li>
  <li>
   Master's Degree
  </li>
  <li>
   Doctorate
  </li>
  <li>
   None of the above
   <br/>
   <br/>
  </li>
 </ul>
 04
 <br/>
 <br/>
 Are you a current Pasco BOCC employee who has successfully completed or are within 30 days of completing the Degree Alternative Program (DAP)?
 <br/>
 <br/>
 <ul>
  <li>
   No
  </li>
  <li>
   Yes
   <br/>
   <br/>
  </li>
 </ul>
 05
 <br/>
 <br/>
 Which best describes the years of experience you have in project coordination/management?
 <br/>
 <br/>
 <ul>
  <li>
   Ten or more years of experience
  </li>
  <li>
   Nine years but less than ten
  </li>
  <li>
   Eight years but less than nine
  </li>
  <li>
   Seven years but less than eight
  </li>
  <li>
   Six years but less than seven
  </li>
  <li>
   Five years but less than six
  </li>
  <li>
   Four years but less than five
  </li>
  <li>
   Three years but less than four
  </li>
  <li>
   Two years but less than three
  </li>
  <li>
   One year but less than two
  </li>
  <li>
   Less than one year of experience
   <br/>
   <br/>
  </li>
 </ul>
 06
 <br/>
 <br/>
 Which best describes the years of experience you have with contract documents and follow up requirements?
 <br/>
 <br/>
 <ul>
  <li>
   Ten or more years of experience
  </li>
  <li>
   Nine years but less than ten
  </li>
  <li>
   Eight years but less than nine
  </li>
  <li>
   Seven years but less than eight
  </li>
  <li>
   Six years but less than seven
  </li>
  <li>
   Five years but less than six
  </li>
  <li>
   Four years but less than five
  </li>
  <li>
   Three years but less than four
  </li>
  <li>
   Two years but less than three
  </li>
  <li>
   One year but less than two
  </li>
  <li>
   Less than one year of experience
   <br/>
   <br/>
  </li>
 </ul>
 07
 <br/>
 <br/>
 Do you possess a valid Florida driver's license or have the ability to obtain the license within 30 days from date of hire?
 <br/>
 <br/>
 <ul>
  <li>
   Yes
  </li>
  <li>
   No
   <br/>
   <br/>
  </li>
 </ul>
 08
 <br/>
 <br/>
 Are you a veteran who served as a member of the armed forces of the United States during a period of war, defined in Title 38, U.S.C., and who was separated from such service under honorable conditions, or the surviving spouse of any such veteran? (SUPPORTING DOCUMENTION IS REQUIRED AT THE TIME OF SUBMISSION OF APPLICATION OR NEXT BUSINESS DAY).
 <br/>
 <br/>
 <ul>
  <li>
   Yes
  </li>
  <li>
   No
   <br/>
   <br/>
  </li>
 </ul>
 09
 <br/>
 <br/>
 I hereby acknowledge that Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law, and consent to pre-employment drug/alcohol testing, and agree to abide by the program and policy if employed by Pasco County BOCC.
 <br/>
 <br/>
 <ul>
  <li>
   Acknowledged
  </li>
  <li>
   Declined
   <br/>
   <br/>
  </li>
 </ul>
 10
 <br/>
 <br/>
 Are you legally authorized to work in the United States? Note: If hired, a Form I-9, Employment Eligibility Verification, must be completed at the start of employment.
 <br/>
 <br/>
 <ul>
  <li>
   Yes
  </li>
  <li>
   No
   <br/>
   <br/>
  </li>
 </ul>
 11
 <br/>
 <br/>
 Have you recently retired from the Florida Retirement System (FRS) Pension Plan or Investment Plan within the last 6 months?
 <br/>
 <br/>
 <ul>
  <li>
   Yes
  </li>
  <li>
   No
   <br/>
   <br/>
  </li>
 </ul>
 12
 <br/>
 <br/>
 Please specifically explain how your prior work experience and education match the qualifications for this position. (1000 characters or less)
 <br/>
 <br/>
 13
 <br/>
 <br/>
 How did you hear about this position?
 <br/>
 <br/>
 <ul>
  <li>
   Billboard
  </li>
  <li>
   Facebook
  </li>
  <li>
   Friend/Family Referral
  </li>
  <li>
   Indeed
  </li>
  <li>
   Instagram
  </li>
  <li>
   Job Fair
  </li>
  <li>
   LinkedIn
  </li>
  <li>
   Magazine publication
  </li>
  <li>
   Nextdoor
  </li>
  <li>
   Pasco County employee
  </li>
  <li>
   Pasco County Facebook Page
  </li>
  <li>
   Pasco County website/Governmentjobs.com
  </li>
  <li>
   Pasco County Traffic Sign
  </li>
  <li>
   Utility bill insert
  </li>
  <li>
   X/Twitter
  </li>
  <li>
   YouTube
  </li>
  <li>
   Other
   <br/>
   <br/>
  </li>
 </ul>
 14
 <br/>
 <br/>
 If a Pasco County employee referred you, please provide the name of the employee. If none, write N/A
 <br/>
 <br/>
 <ul>
  <li>
   Required Question
  </li>
 </ul>
</div>


Project Coordinator III – O & M

Pacific Northwest National Laboratory

<div>Overview:
<div><p>
At PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.</p></div><p></p><div><p><br>
Our directorates related to Mission Support &amp; Operations include Office of General Counsel, Business Services, Communications and External Engagement, Operational Systems, Communications and Information Technology, and Performance Management.</p><p></p><div><p><br>
The Business Services Directorate (BSD) provides crucial financial, procurement and sales, and project management services to PNNL, as required under our management and operations contract for operating the Lab on behalf of the Department of Energy. Our goal in offering these services is to ensure efficient, effective, and compliant business operations that enhance PNNL's scientific impact.</p></div><p></p><div><p><br>
BSD presents exciting opportunities for financial professionals seeking career growth. We foster a dynamic environment where individuals can develop their skills, take on leadership roles, and contribute to high-impact projects. By working with multidisciplinary teams, professionals have the chance to broaden their expertise, engage in continuous learning, and advance their careers while contributing to the groundbreaking scientific work at PNNL.</p></div></div>
Rockstar Rewards:
<p>
Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.</p><ul><li>Research Associates excluded.</li></ul><p>
**All benefits are dependent upon eligibility.</p><div></div><div><br>
Click Here For Rockstar Rewards</div>
Responsibilities:
<p>
The Financial Coordinator contributes to PNNL through financial support of project management. Jobs on this hierarchy require specific expertise and knowledge of standards, practices, and procedures typically acquired through specialized training and/or work-related experience and/or formal technical education. Jobs in this job family are individual contributors and are responsible for the end results achieved through own work. The job family level (S3-P4) is determined by the degree of expertise and judgment required of the job and the mission need for a specific job.</p><p></p><p><br>
FCs play a pivotal role by providing business services throughout the entire project lifecycle&mdash;capture, planning, execution, and closeout&mdash;while ensuring alignment with organizational goals and compliance standards. FCs combine financial acumen with analytical expertise. An FC succeeds by possessing or acquiring a number of skills:</p><ul><li>
Provide financial and business coordination across the full project lifecycle (capture/proposal, planning, execution, closeout), ensuring alignment with organizational goals and compliance requirements.</li><li>
Independently develop and manage budgets, forecasts, accruals, and spend plans across multiple projects; analyze variances, identify trends/drivers, and provide actionable recommendations.</li><li>
Solve moderately complex business services challenges with minimal guidance, applying judgment and creativity to remove roadblocks and improve project execution.</li><li>
Apply a working understanding of scope, schedule, and budget interactions to anticipate impacts, evaluate options, and support timely corrective actions.</li><li>
Coordinate proposal development and submissions by interpreting sponsor requirements, integrating business inputs (e.g., budget assumptions and statement of work elements), and partnering with cross-functional teams.</li><li>
Support cost estimating and pricing activities, ensuring appropriate treatment of direct vs. indirect costs and clear communication of assumptions and impacts.</li><li>
Prepare clear, decision-useful reporting (monthly/quarterly/annual) and draft financial/business content for review by project leadership and senior staff.</li><li>
Support procurement and subcontract actions and contribute to reconciliations, funding reviews, and closeout activities; identify efficiency opportunities and recommend process improvements.</li><li>
Use tools such as Excel/Power BI/SharePoint and internal financial/project systems to track and analyze data; perform basic-to-intermediate troubleshooting to resolve issues and streamline routine workflows.</li><li>
Build strong partnerships with project teams, operations, internal partners, and external stakeholders; communicate proactively, provide timely updates, and offer basic direction to project staff as needed.</li></ul><p></p><p><br>
The position requires a broad knowledge on financial systems and policies and procedures as well as strong organizational skills, and the ability to work independently and prioritize work with limited direction and oversight.</p>
Qualifications:
<div>
Minimum Qualifications:</div><ul><li>
MS/MA or higher -OR-</li><li>
BS/BA and 2 years of relevant financial experience -OR-</li><li>
AA and 12 years of relevant financial experience -OR-</li><li>
HS/GED and 14 years of relevant financial experience.</li><li>
Qualifying experience in financial support of budget management, financial analysis, and tracking &amp; reporting of cost and spend may be considered.</li></ul><div>
Preferred Qualifications:</div><ul><li>
Previous or current Financial Coordinator/Project Coordinator (or similar) experience.</li><li>
Experience supporting business services in a federal research, national laboratory, government contracting, or academic research environment, with familiarity with sponsor-driven compliance, reporting, and financial management expectations.</li><li>
Experience in business services including finance, project controls, and/or contracts, supporting multiple projects or a portfolio, including work across the project lifecycle.</li><li>
Proficiency using Power BI, Excel, and SharePoint, along with the ability to learn and effectively use internal enterprise financial/project systems for tracking, analysis, and reporting; capable of basic-to-intermediate troubleshooting and identifying opportunities to streamline routine processes.</li><li>
Strong verbal and written communication skills, including preparing clear project financial updates for internal stakeholders and (as needed) external sponsors.</li></ul>
Hazardous Working Conditions/Environment:
<p>
Not Applicable</p>
Additional Information:
<p>
Requires U.S. Citizen, or Person who is currently in the U.S. or U.S. Territory with residency for the preceding 3 continuous years.</p>
Testing Designated Position (TDP):
<p>
This is not a Testing Designated Position (TDP).</p>
About PNNL:
<div>
Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!</div><div><br>
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State&mdash;the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab&rsquo;s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.</div>
Commitment to Excellence and Equal Employment Opportunity:
<div>
Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.</div><div></div><div><br>
Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.</div><div></div><div><br>
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.</div>
Drug Free Workplace:
<div>
PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.</div><div></div><div><br>
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.</div>
HSPD-12 PIV Credential Requirement:
<div>
As a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require new employees to obtain and maintain a HSPD-12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.</div><div></div><div><br>
For foreign national candidates:</div><div>
If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three-year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential.</div></div>

Financial Coordinator 2

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