contract coordinator

Recruitinflux Private Solution

Contract Coordinator II (Hybrid &ndash; North Chicago, IL)Location: Lake County, IL (Hybrid &ndash; Onsite Tue&ndash;Thu) Duration: 12-Month Contract (Possible Extension)OverviewWe&rsquo;re seeking a Contract Coordinator II to support contract creation, negotiation, and management for consulting and promotional engagements. The ideal candidate is detail-oriented, organized, and skilled in ensuring accuracy, compliance, and timely contract execution.Key Responsibilities<ul><li>Prepare, review, and negotiate consulting and promotional speaker contracts.</li><li>Ensure compliance with internal policies and external regulations.</li><li>Collaborate with Legal, Compliance, and business teams to finalize agreements.</li><li>Maintain documentation and manage multiple contracts simultaneously.</li><li>Support process improvements and maintain accurate contract records.</li><li>Utilize SAP or other contract management tools to track and process contracts.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree preferred.</li><li>3&ndash;5 years of experience managing contracts or similar documentation.</li><li>Strong communication, organization, and negotiation skills.</li><li>Ability to interpret guidelines and ensure compliance.</li><li>Proficient in Microsoft Office Suite; experience with SAP or contract management systems a plus.</li></ul>Schedule<ul><li>Hybrid: Onsite in North Chicago, IL Tuesday, Wednesday, Thursday (remote Monday &amp; Friday).</li></ul>Contract<ul><li>12-Month Term with potential for extension based on performance and business needs.</li></ul>Job Type: ContractPay: $27.49 - $35.11 per hourWork Location: In person

Contract Coordinator

S&P Global

About the Role: 
OSTTRA India
 
The Role: Contract Signatory Coordinator
 
The Team: The Legal Department at OSTTRA is a small but robust team. We are a highly trusted and dynamic team that works in close partnership with the business to help drive maximum results.
 
The Impact: Together, we build, support, protect and manage high-performance, resilient platforms that process more than 100 million messages a day. Our services are vital to automated trade processing around the globe, managing peak volumes and working with our customers and regulators to ensure the efficient settlement of trades and effective operation of global capital markets.
 
What’s in it for you: The Contract Signatory Coordinator is responsible for managing the end-to-end process of contract execution. This includes ensuring all necessary approvals are obtained, directing contracts to the appropriate signatories, coordinating signatures from all parties, and maintaining accurate filing of signed contracts. The role ensures compliance with internal approval workflows and external contractual timelines.
 
Responsibilities: 
**Contract Coordination & Execution: **
 
<ul>
<li>Ensure contracts are routed to the correct internal and external signatories in a timely manner.</li>
<li>Coordinate with internal departments to confirm all necessary approvals (e.g., legal, finance, procurement, leadership) are obtained prior to signature.</li>
<li>Monitor the status of contracts in the signature workflow and follow up to ensure timely completion.</li>
</ul>
**Signature Management: **
 
<ul>
<li>Prepare documents for signature using appropriate tools (e.g., DocuSign, Adobe Sign, physical signature).</li>
<li>Verify authority and validity of signatories and ensure signatory limits are adhered to.</li>
<li>Track and document each stage of the signing process for audit purposes.</li>
</ul>
**Filing and Record Management: **
 
<ul>
<li>Maintain accurate records of all executed contracts, both digital and physical.</li>
<li>Ensure contracts are stored in accordance with company policy, regulatory requirements, and data protection laws.</li>
<li>Support contract retrieval and auditing when required.</li>
<li>**Compliance and Communication: **</li>
<li>Ensure adherence to company policies and procedures for contract approvals and execution.</li>
<li>Act as the primary point of contact between internal stakeholders and external parties for contract signing matters.</li>
<li>Escalate issues or delays to the relevant stakeholders in a timely manner.</li>
</ul>
What We’re Looking For: 
**Education: **
 
<ul>
<li>Bachelor’s Degree in Business Administration, Legal Studies, Commerce, or related field is required.</li>
<li>A Diploma or Certification in Contract Management, Paralegal Studies, or Compliance is a plus.</li>
</ul>
**Experience: **
 
<ul>
<li>Minimum of 2–3 years of experience in contract administration, legal coordination, compliance, or a similar administrative role involving documentation workflows.</li>
<li>Experience with e-signature platforms (e.g., DocuSign, Adobe Sign) is desirable.</li>
</ul>
**Skills and Competencies: **
 
<ul>
<li>Strong attention to detail and organizational skills.</li>
<li>Familiarity with contract lifecycle processes and basic legal terminology.</li>
<li>Ability to handle confidential information with discretion.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proficiency in Microsoft Office Suite (especially Word, Excel, and Outlook) and document management systems.</li>
<li>Ability to work independently and manage multiple priorities under tight deadlines.</li>
</ul>
**Key Relationships: **
 
<ul>
<li>Internal: Legal Team, Procurement, Finance, Business Units, Executive Assistants</li>
<li>External: Vendors, Clients, Legal Representatives, Partners</li>
</ul>
The Location: Gurgaon, India
 
About Company Statement: 
OSTTRA is a market leader in derivatives post-trade processing, bringing innovation, expertise, processes and networks together to solve the post-trade challenges of global financial markets. OSTTRA operates cross-asset post-trade processing networks, providing a proven suite of Credit Risk, Trade Workflow and Optimisation services. Together these solutions streamline post-trade workflows, enabling firms to connect to counterparties and utilities, manage credit risk, reduce operational risk and optimise processing to drive post-trade efficiencies.
 
OSTTRA was formed in 2021 through the combination of four businesses that have been at the heart of post trade evolution and innovation for the last 20+ years: MarkitServ, Traiana, TriOptima and Reset. These businesses have an exemplary track record of developing and supporting critical market infrastructure and bring together an established community of market participants comprising all trading relationships and paradigms, connected using powerful integration and transformation capabilities.
 
About OSTTRA
 
Candidates should note that OSTTRA is an independent firm, jointly owned by S&P Global and CME Group. As part of the joint venture, S&P Global provides recruitment services to OSTTRA - however, successful candidates will be interviewed and directly employed by OSTTRA, joining our global team of more than 1,200 post trade experts.
 
OSTTRA was formed in 2021 through the combination of four businesses that have been at the heart of post trade evolution and innovation for the last 20+ years: MarkitServ, Traiana, TriOptima and Reset. OSTTRA is a joint venture, owned 50/50 by S&P Global and CME Group.
 With an outstanding track record of developing and supporting critical market infrastructure, our combined network connects thousands of market participants to streamline end to end workflows - from trade capture at the point of execution, through portfolio optimization, to clearing and settlement.
 Joining the OSTTRA team is a unique opportunity to help build a bold new business with an outstanding heritage in financial technology, playing a central role in supporting global financial markets.
 
Learn more at www.osttra.com .
 
What’s In It For You?
 
Benefits: 
We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.
 
Our benefits include: 
Health & Wellness: Health care coverage designed for the mind and body.
 
Flexible Downtime: Generous time off helps keep you energized for your time on.
 
Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
 
Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
 
Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
 
Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.
 For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries
 
Recruitment Fraud Alert: 
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to reportfraud@spglobal.com . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, “pre-employment training” or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here .
 
-----------------------------------------------------------
 
Equal Opportunity Employer
 S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
 
If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.
 
US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
 
----------------------------------------------------------- 20 - Professional (EEO-2 Job Categories-United States of America), BSMGMT203 - Entry Professional (EEO Job Group)
 
Job ID: 320376
 Posted On: 2025-10-23
 Location: Gurgaon, Haryana, India

Contract Signatory Coordinator

Freshpoint

<div>JOB SUMMARY
A bid coordinator creates and maintains customer bid files. Maintaining bid files includes, but not limited to accurately keying pricing into multiple bid files per customer contract, adding or deleting items on the bid, matching items on customer bids to their order guides, and attaching customers to correct bids. 
RESPONSIBILITIES<ul><li>
Key updated pricing into bids for the following week and printing Bid Order Guides for record-keeping.</li><li>
Go through bids to make sure all items on bids are accurately marked on contract or bid header.</li><li>
Run Bid Order Guides, Customer Order Guides and usages per MUA or individual customers to make sure order guides and bids are inclusive of all items customers are ordering.</li><li>
Create new bids and customer order guides as needed.</li></ul> 
QUALIFICATIONS 
Education<ul><li>
High School Diploma</li></ul>
Experience<ul><li>
1-year experience preferred</li></ul>
Professional Skills<ul><li>
Microsoft Office, 10 Key</li></ul></div>

Cruise/Export Bid Coordinator

Source4 Personnel Solutions

New Business Coordinator - 3-Month Temporary ContractRichmond-Upon-Thames Office-Based Up to £35,000 pro rata (Weekly Pay)Are you an organised and detail-focused administrator with great communication skills?We're recruiting on behalf of our client, a leading financial services company, for a New Business Coordinator to join their friendly team in Richmond on a 3-month temporary contract.What You'll Do:Support the new business team with documentation and contract processing.Liaise with vendors, brokers, and customers to ensure all paperwork is accurate.Coordinate deal approvals, pricing, and payment preparation.Check, verify, and reconcile agreements ahead of payout.Provide first-class service to both internal teams and external partners.What We're Looking For:Previous experience in financial administration, contract coordination, or sales support.Strong attention to detail, numerical skills, and ability to work under pressure.Excellent communication and customer service skills.Confident using Microsoft Office and learning new systems.A proactive, team-focused attitude.The Details:Contract: 3-month temporary roleSalary: Up to £35,000 pro rata per annum (weekly pay, depending on experience)Location: Office-based in Richmond-Upon-Thames, easily accessible by public transportStart Date: Immediate subject to Interview Apply today to be considered for this great opportunity and join a supportive, professional team!Please note:As you can appreciate we are currently overwhelmed with applications of individuals looking for both short term and permanent work and we can therefore only contact those applications that have relevant skills for positions that we currently have available. Should you not hear from us within a week, please assume you have been unsuccessful on this occasion.In line with GDPR regulations, we are making you aware that to proceed with your application we will need to contact you via email, telephone and/or text message. To receive future job alerts from us, you will be required to provide consent within our marketing preference options. The link will be provided in an email to you. Source4 are an equal opportunities employer and complies with all relevant UK legislation. If you are successful in your application, you will be required to attend a full registration with one of our Consultants which will involve you providing a current passport, any relevant visas, a proof of address and completing relevant tests and a full competency based interview.<img src="https://www.jobg8.com/Tracking.aspx?YRcOSvZaBS4YUWaAAq6ShxOhdhxcM4%2f2g" width="0" height="0" />

Payouts Administrator

Hapag-Lloyd AG

Reports to Director, Head of ProcurementOverview:This role will support contract and supplier management activities, provide analytical insights, assist with project execution, and contribute to performance reporting. The Senior Coordinator supports the Regional Contract and Supplier Managers by managing contract records, monitoring supplier performance, and preparing reports.This role ensures that contracts are well maintained, suppliers are evaluated fairly, and compliance is achieved, while providing day-to-day support to procurement projects and initiatives.Responsibilities:Contract Management Keep accurate records of all contracts, correspondence, and documentation. Work with Procurement Managers to track contract timelines, renewals, and extensions. File and store finalized contracts (digital and physical copies) with key details captured in iContract. Monitor contractual obligations (e.g., rebates, fuel adjustment factors) and report risks or opportunities. Maintain the contract tracker, repository, and annual tender/contract calendar. Prepare summaries and reports for monthly performance meetings.Supplier Management Coordinate supplier performance evaluations and consolidate feedback. Support Procurement Managers during quarterly supplier review meetings. Help develop and manage the annual supplier performance calendar. Prepare presentations and summaries for management on supplier performance results.Processes and Systems Support the rollout of e-procurement tools and digital solutions. Ensure all repositories and systems are updated with accurate contract data. Help identify risks and opportunities in contracts and supplier agreements. Prepare and circulate the monthly Procurement Reports.Analytics &amp; Reporting Use advanced analytics and data-driven insights to identify opportunities, optimize contract and supplier decisions, and track savings performance. Provide accurate forecasts, budgets, and cost reporting. Drive continuous improvement in procurement systems, processes, and reporting transparency.Compliance &amp; Governance Monitor compliance with contract terms by both the company and suppliers. Promote awareness of key contract obligations among internal stakeholders. Ensure all records, trackers, and systems are kept accurate and up to date.General Support Provide daily support to the Manager   Contract &amp; Supplier Management. Communicate effectively with colleagues, managers, and suppliers. Apply basic financial understanding to assess contract terms and obligations.Qualifications: Bachelor s degree in Business, Science, Supply Chain, or a related field (or equivalent experience). Strong analytical skills with an interest in data-driven decision making. Basic project management knowledge or experience. Organized, detail-oriented, and process-focused. Eagerness to learn and contribute to procurement and supplier management practices. Disclaimer - Recruitment Fraud Alert 2025Caring for PeopleWe have recently become aware of fraudulent recruitment activities in which individuals or entities misrepresent themselves as Hapag-Lloyd Middle East Shipping LLC or UASC Limited.&nbsp;

Senior Coordinator Contract & Supplier Management

Invest Group Overseas (IGO)

Job Overview A role combining both a Contract and Procurement Coordinator and an Engineering Executive Secretary would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined. Key Responsibilities <ul> <li>Supplier Sourcing: Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.</li> <li>Bid Evaluation: Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.</li> <li>Contract Negotiation: Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.</li> <li>Contract Management: Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.</li> <li>Procurement Processes: Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.</li> <li>Compliance: Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.</li> <li>Relationship Management: Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.</li> <li>Data Analysis: Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.</li> <li>Calendar Management: Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.</li> <li>Communication Handling: Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.</li> <li>Document Management: Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.</li> <li>Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.</li> <li>Technical Support: Assisting with technical documentation, data collection, and research for engineering projects.</li> <li>Project Support: Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.</li> <li>Coordination: Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.</li> <li>Event Support: Assisting in organizing engineering-related events, workshops, or training sessions.</li> <li>Visit project sites and other offices as required to oversee the operations and provide support.</li> <li>Perform other duties assigned.</li> </ul> Experience & Educational Requirements <ul> <li>A bachelor's degree in business administration, engineering, or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.</li> <li>Strong organizational and multitasking skills to manage diverse tasks and responsibilities.</li> <li>Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.</li> <li>Analytical mindset to interpret procurement and engineering data and metrics for decision-making.</li> <li>Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.</li> <li>Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.</li> <li>Adaptability and flexibility to work in a dynamic and fast-paced environment.</li> <li>Problem-solving abilities to address procurement and engineering-related challenges proactively.</li> <li>Discretion and professionalism in handling sensitive information.</li> </ul> Seniority level Entry level Employment type Full-time Job function Administrative<img src="https://www.jobg8.com/Tracking.aspx?4kaojKT%2bAE70FDvCQqnV8hfVEsrXSBRYn" width="0" height="0" />

ENGINEERING EXECUTIVE SECRETARY

<div>
 
 
 About the Group:
 
 
 
 
 
 
 Invest Group Overseas (IGO) is an investment and property development company based in Dubai. Established by a group of elite business leaders, IGO focuses on capitalizing on business opportunities in the developed and emerging markets. The company has a well-deserved reputation as one of the top regional investment companies, delivering premium properties that contribute to the growth of cities and localities.
 
 
 
 
 
 
 Job Overview:
 
 
 
 
 
 
 A role combining both a Contract and Procurement Coordinator and an
 
 Engineering Executive Secretary
 
 would encompass a diverse set of responsibilities that bridge administrative support with procurement and engineering functions within an organization. This combination could be particularly relevant in industries where technical projects and procurement activities are closely intertwined.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 
 Supplier Sourcing
 
 : Identifying potential suppliers, vendors, or contractors to fulfill procurement needs related to engineering projects.
 </li>
 <li>
 
 Bid Evaluation
 
 : Reviewing bids and proposals from suppliers, analyzing cost-effectiveness and alignment with project requirements.
 </li>
 <li>
 
 Contract Negotiation
 
 : Negotiating favorable terms and conditions with suppliers or vendors, ensuring compliance with procurement policies.
 </li>
 <li>
 
 Contract Management
 
 : Overseeing the lifecycle of contracts, from drafting and execution to amendments and renewals.
 </li>
 <li>
 
 Procurement Processes
 
 : Coordinating procurement processes, including purchase requisitions, purchase orders, and invoice processing.
 </li>
 <li>
 
 Compliance:
 
 Ensuring all procurement activities adhere to organizational policies, legal regulations, and industry standards.
 </li>
 <li>
 
 Relationship Management
 
 : Establishing and maintaining positive relationships with suppliers, fostering partnerships for successful project delivery.
 </li>
 <li>
 
 Data Analysis:
 
 Analyzing procurement data to identify cost-saving opportunities, monitor supplier performance, and track procurement metrics.
 </li>
 <li>
 
 Calendar Management
 
 : Scheduling and coordinating appointments, meetings, and events for engineering executives or teams.
 </li>
 <li>
 
 Communication Handling
 
 : Managing incoming and outgoing communications on behalf of engineering executives, including emails, calls, and correspondence.
 </li>
 <li>
 
 Document Management
 
 : Assisting with drafting, editing, and formatting engineering-related documents, reports, and presentations.
 </li>
 <li>
 
 Meeting Coordination
 
 : Organizing meetings, preparing agendas, taking minutes, and distributing follow-up actions for engineering-related discussions.
 </li>
 <li>
 
 Technical Support
 
 : Assisting with technical documentation, data collection, and research for engineering projects.
 </li>
 <li>
 
 Project Support
 
 : Providing administrative support for engineering projects, tracking project timelines, and assisting with project-related tasks.
 </li>
 <li>
 
 Coordination
 
 : Collaborating with engineering teams and other departments to ensure efficient communication and project coordination.
 </li>
 <li>
 
 Event Support
 
 : Assisting in organizing engineering-related events, workshops, or training sessions.
 </li>
 <li>
 Visit project sites and other offices as required to oversee the operations and provide support.
 </li>
 <li>
 Perform other duties assigned.
 </li>
 </ul>
 
 
 
 
 
 Experience &amp; Educational Requirements:
 
 
 
 
 
 <ul>
 <li>
 A bachelor's degree in
 
 business administration, engineering,
 
 or a related field. Relevant work experience in procurement, contract management, or engineering administration may also be considered.
 </li>
 <li>
 Strong organizational and multitasking skills to manage diverse tasks and responsibilities.
 </li>
 <li>
 Excellent communication and interpersonal skills to interact with suppliers, vendors, engineering teams, and stakeholders.
 </li>
 <li>
 Analytical mindset to
 
 interpret procurement and engineering data and metrics for decision-making
 
 .
 </li>
 <li>
 Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and relevant engineering software.
 </li>
 <li>
 Attention to detail and accuracy in administrative tasks, contract management, and technical documentation.
 </li>
 <li>
 Adaptability and flexibility to work in a dynamic and fast-paced environment.
 </li>
 <li>
 Problem-solving abilities to address procurement and engineering-related challenges proactively.
 </li>
 <li>
 Discretion and professionalism in handling sensitive information.
 </li>
 </ul>
 
 
 
</div>

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ENGINEERING EXECUTIVE SECRETARY

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