contracts administrator

SUNY Upstate Medical University

<div></div><div><div><div><div><div><div><div><ul><div>Syracuse
</div> </ul></div><div></div><div><ul><div>Management &amp; Professional
 </div></ul></div><div></div><div><ul><div>Full-time
</div> </ul></div><div></div><div><ul><div>Opening on: Oct 8 2025
</div> </ul></div><div></div><div><ul><div>Contracts &amp; Campus Purchasing
</div> <div></div><div>State of New York
</div> <div></div><div>Senior Staff Assistant, NSSL3
</div> <div></div><div>86927
</div> <div></div><div>UUP (State University Professional Services Unit)
</div></ul></div></div><p></p><div><h3 class="jobSectionHeader"><b>Job Summary:</b></h3>
<p>
The Contract Administrator (or Assistant Contract Administrator) will report to the Director of Contracts and Campus Purchasing and will be involved in all facets of the contracting process, including but not limited to: construction and construction-related services, various clinical services (including faculty practice plans), various general services (i.e. temporary clinical/clerical staffing services, lab services, shuttle services, security services, etc.), consultants, leases and revocable permits, memorandum of understandings, revenue, academic/clinical affiliation agreements, transfer agreements, and special projects as assigned. Duties may include, but are not limited to, drafting contracts, research, develop and preparation of IFB or RFP specifications. Work will be conducted in collaboration with campus or hospital departments and this position will be responsible for directing the procurement process from start-to-finish. This individual may be required to complete cost analyses and bid evaluations, gather information on market conditions, negotiate contract services, process and complete all documentation required in accordance with SUNY, State University Construction Fund (SUCF), and NYS procurement rules and regulations, including HIPAA, supplier diversity, and other internal policies and procedures. Additional responsibilities may include submitting contract packages to various oversight agencies for approval, review and determine vendor responsibility, record/track contracts in databases for expiration/renewals, monitor contract encumbrances and expenditures, reporting for various end-users, and participating in SUNY- and State-wide initiatives. This individual, in conjunction with management, will assist in ensuring the success of the departments daily operations. Furthermore, this team member will educate and work with end users on lead times, the steps necessary for acquiring services. This individual will work closely and in a professional manner with Counsels Office, NYS Attorney General, Office of the State Comptroller, SUCF, and the Division of Budget on contracts submitted for approval, as well as, all levels of campus and hospital administration; Accounts Payable; vendors, and others involved in the procurement process, as needed.</p><br>
<p></p>
<h3 class="jobSectionHeader"><b>
Minimum Qualifications:</b></h3>
<p>
Associates degree and four (4) years of relevant business experience or an equivalent combination of education and experience required. Excellent interpersonal, written and verbal communication skills and advanced PC/MS Office skills required.</p><p><br>
***Candidates who have a Bachelor's degree and one (1) year of relevant business experience, or an equivalent combination of education and experience will be considered for an Assistant Contracts Administrator (SL2) at a commensurate salary.</p>
<h3 class="jobSectionHeader"><b>
Preferred Qualifications:</b></h3>
<p>
Knowledge of contracts administration and New York State procurement rules and regulations is strongly preferred.</p>
<h3 class="jobSectionHeader"><b>
Work Days:</b></h3>
<p>
Monday - Friday, 8:00am to 4:30pm</p>
<h3 class="jobSectionHeader"><b>
Message to Applicants:</b></h3>
<p>
Recruitment Office: Human Resources</p><br>
<p></p>
</div></div></div></div></div><div><div><div><p><b>We are an Equal Opportunity Employer.</b><br>
<b>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or disability or other protected classes under State and Federal law.</b></p></div></div></div></div>

Contracts Administrator

Bureau Veritas North America

<div>
 The Contracts Administrator manages contract documentation and ensures compliance with legal and contractual requirements. This role provides support in contract negotiation, record keeping, and stakeholder communication.
 <br/>
 <br/>
 Requirements:
 <br/>
 <br/>
 <ul>
  <li>
   Engineering, Business or Law Degree
  </li>
  <li>
   Bilingual English and Arabic is a must
  </li>
  <li>
   Minimum Experience of 10 years
  </li>
  <li>
   Experience in contract administration
  </li>
  <li>
   Knowledge of contractual frameworks
  </li>
  <li>
   Detail-oriented with good documentation skills
  </li>
 </ul>
</div>


Bureau Veritas

<p></p><div><div><p>The Contracts Administrator manages contract documentation and ensures compliance with legal and contractual requirements. This role provides support in contract negotiation, record keeping, and stakeholder communication.</p><p></p><p><br>
Requirements:</p><br>
<p></p><ul><li>
Engineering, Business or Law Degree</li><li>
Bilingual English and Arabic is a must</li><li>
Minimum Experience of 10 years</li><li>
Experience in contract administration</li><li>
Knowledge of contractual frameworks</li><li>
Detail-oriented with good documentation skills</li></ul></div></div>

Rogers Mechanical Contractors

<div>Description:
<p>
The Contracts Administrator for RBS Service Division is responsible for managing all aspects of contract administration, including drafting, reviewing, negotiating, auditing, and ensuring compliance with contractual agreements. This role will also oversee contract renewals, billing processes, and auditing to ensure operational and financial accuracy. The Contracts Administrator will support the Service Division by streamlining the contract process, minimizing risk, and ensuring adherence to company standards and customer requirements.</p>
Requirements:
<p><b>
Contract Management:</b></p><br>
<ul><li>
Review, draft, and negotiate contracts, subcontracts, amendments, and other legal documents.</li><li>
Ensure all contracts comply with company policies, legal requirements, and client expectations.</li><li>
Maintain accurate and organized contract records and databases.</li></ul><p><b>
Contract Renewals:</b></p><br>
<ul><li>
Track contract expiration dates and initiate timely renewal processes.</li><li>
Collaborate with internal teams and clients to ensure seamless renewal negotiations.</li><li>
Evaluate renewal terms to align with current business goals and market conditions.</li></ul><p><b>
Compliance and Risk Mitigation:</b></p><br>
<ul><li>
Monitor contract performance and compliance, addressing discrepancies or issues as they arise.</li><li>
Identify and mitigate potential risks related to contracts and propose solutions.</li></ul><p><b>
Auditing and Billing:</b></p><br>
<ul><li>
Conduct regular audits to ensure compliance with contractual terms, pricing accuracy, and service delivery standards.</li><li>
Oversee the billing process, ensuring invoices align with contract terms and are submitted accurately and on time.</li><li>
Resolve billing discrepancies in collaboration with finance and operations teams.</li></ul><p><b>
Collaboration and Communication:</b></p><br>
<ul><li>
Work closely with internal teams, including legal, operations, finance, and project managers, to facilitate contract execution.</li><li>
Serve as the primary point of contact for contractual matters with clients and vendors.</li></ul><p><b>
Process Improvement:</b></p><br>
<ul><li>
Develop and implement best practices and tools to improve contract management processes.</li><li>
Assist in standardizing templates and language for contracts to ensure consistency and efficiency.</li></ul><p><b>
Reporting and Metrics:</b></p><br>
<ul><li>
Generate reports on contract status, renewals, expirations, billing accuracy, and audit findings.</li><li>
Track key performance indicators (KPIs) to evaluate contract efficiency and compliance.</li></ul><h3 class="jobSectionHeader"><b>
Qualifications</b></h3><ul><li><b>
Education:</b> Bachelor&rsquo;s degree in Business Administration, Legal Studies, or a related field (or equivalent experience).</li><li><b>
Experience:</b>
<ul><li>Minimum of 3-5 years of experience in contract administration, preferably within the mechanical contracting, HVAC, or service industries.</li>
<li>Familiarity with service agreements, maintenance contracts, and construction-related documents.</li>
</ul></li><li><b>Skills:</b>
<ul><li>Strong attention to detail and organizational skills.</li>
<li>Excellent negotiation, communication, and interpersonal skills.</li>
<li>Proficiency in contract management software and Microsoft Office Suite.</li>
<li>Knowledge of relevant laws, regulations, and industry standards.</li>
</ul></li></ul><p><b>&quot;Rogers Building Solutions is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, fostering growth and opportunity regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, veteran status, or any other protected status.</b>&quot;</p><p>
SVC1</p></div>

OpenText

AI-First. Future-Driven. Human-Centered.
<br>At OpenText, AI is at the heart of everything we do—powering innovation, transforming work, and empowering digital knowledge workers. We're hiring talent that AI can't replace to help us shape the future of information management. Join us.
<br><br>
<b>Your Impact:</b> Reporting to the Senior Manager, Contracts, the Contracts Administrator plays a key role in supporting the Worldwide Renewals and Sales organization. You’ll provide commercial and contractual expertise for new and renewing License, Support, SaaS, Partner, and OEM agreements, ensuring alignment with OpenText standards. As part of the Support Contracts team, you’ll collaborate across departments to advise on contract terms and drive successful business outcomes. This role requires strong analytical thinking, sound business judgment, and the ability to thrive in a fast-paced, team-oriented environment.
<br><br>
<b>What the role offers:</b><br>
<ul>
<li>Analyze complex situations and apply creative problem-solving to deliver results</li>
<li>Lead resolution of contract-related queries, engaging stakeholders as needed</li>
<li>Interpret and negotiate contractual clauses with existing and prospective customers</li>
<li>Review deal structures, pricing, and commercial terms for revenue impact</li>
<li>Draft and review support and renewal clauses in line with policy and standards</li>
<li>Adapt priorities to meet evolving business needs</li>
<li>Contribute to special projects and initiatives to improve contract processes</li>
<li>Build strong cross-functional relationships to ensure alignment and drive outcomes</li>
</ul>
<b>What you need to Succeed:</b><br>
<ul>
<li>Bachelor’s degree or diploma in business, contracting, or equivalent experience working with Sales, Renewals, or Procurement</li>
<li>2+ years of experience in contract negotiation and deal review, ideally in tech</li>
<li>Familiarity with a wide range of agreements, including technology and partner contracts</li>
<li>Strong attention to detail and commitment to accuracy</li>
<li>Proficiency in Microsoft Office 365</li>
<li>Excellent written and verbal communication skills</li>
<li>Experience with international, government, or regulated contracts is a plus</li>
<li>Ability to thrive in a dynamic, high-energy environment</li>
<li>Multilingual skills are an asset but not required</li>
</ul>
OpenText's efforts to build an inclusive work environment go beyond simply complying with applicable laws. Our Employment Equity and Diversity Policy provides direction on maintaining a working environment that is inclusive of everyone, regardless of culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws.
<br>If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please submit a ticket atAsk HR. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.

NeuroPace, Inc

<div><div><p>Based in Mountain View, CA., NeuroPace is a commercial-stage medical device company focused on transforming the lives of people suffering from epilepsy by reducing or eliminating the occurrence of debilitating seizures. Its novel and differential RNS System is the first and only commercially available, brain-responsive platform that delivers personalized, real-time treatment at the seizure source.</p>
<p>
At NeuroPace, employees are our greatest asset. We are continually searching for solution-oriented individuals who can bring energy and creativity to our growing workforce. At NeuroPace, our success depends upon our ability to recruit and retain the most talented, enthusiastic and dedicated people we can find and providing them with a dynamic and challenging environment in which to thrive.</p></div><p>
We are currently seeking a proactive, detail-oriented, and motivated individual to join our Legal team as a Contracts Administrator. This role is an entry-level position and ideal for someone beginning their career in contract management, procurement, or legal operations and eager to grow in a fast-paced, collaborative environment. This role will support the full lifecycle of contracts, ensure compliance, and contribute to operational efficiency using tools like Ironclad CLM.</p>
<p><b>
Key Responsibilities</b></p>
<ul>
<li>Assist in reviewing and processing contracts including NDAs, MSAs, SOWs.</li>
<li>Manage contract workflows and approvals using <b>Ironclad CLM</b>, including generating workflows, maintaining the repository, and generating reports.</li>
<li>Maintain and update contract databases and tracking systems.</li>
<li>Monitor contract timelines, obligations, renewals, expirations, and alert stakeholders of required actions.</li>
<li>Collaborate cross-functionally with Legal, Sales, Finance, Customer Service, and other departments.</li>
<li>Support audits and reporting activities related to contract compliance.</li>
<li>Provide general administrative support including document formatting, scanning, filing, and compliance tracking.</li>
<li>Support legal operations on clinical discovery arrangements, corporate matters, intellectual property, and other cross-functional projects.</li>
<li>Manage existing legal technology solutions and assist in identifying and implementing new tools.</li>
</ul>
<p><b>Requirements</b></p>
<ul>
<li>Bachelor's degree in Legal Studies, Business Administration, or a related field (or equivalent experience).</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Ability to manage multiple priorities and meet deadlines.</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li>
<li>Tech savvy with proven experience using MS Suite, Ironclad, and Salesforce</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul>
<li>Internship or work experience in a legal, procurement, or contracts-related role.</li>
<li>Familiarity with contract terminology and basic legal concepts.</li>
<li>Experience in healthcare, biotech, or technical industries.</li>
<li>Understanding of clinical trial management, HIPAA, and healthcare compliance.</li>
<li>Experience reading and reviewing contract terms.</li>
</ul>
<p><i>$100-$125K Base - Compensation will be determined based on several factors, including but not limited to skill set, years of experience, and geographic location.</i></p>
<p><i>
NeuroPace is proud to be an equal opportunity employer and values the contributions of our culturally diverse workforce.</i></p>
<p><b>
Fraud Alert:</b> We're aware of fake job postings using NeuroPace's name. Legitimate communications only come from @neuropace.com emails and never request personal financial info or other personal data upfront. Please verify suspicious messages by contacting us directly. View our current job openings: https://www.neuropace.com/about-neuropace/neuropace-careers/</p><p></p><div><p><b><br>
Benefits</b></p>
<ul>
<li>Medical, Dental &amp; Vision Insurance</li>
<li>Voluntary Life</li>
<li>401K</li>
<li>RSU</li>
<li>529 plan</li>
<li>ESPP Program</li>
<li>Health &amp; Wellness Program</li>
<li>Generous Paid Time Off plus eleven paid holidays</li>
<li>FSA &amp; Commuter Benefits</li>
</ul>
<p><i>NeuroPace is proud to be an equal opportunity employer and values the contributions of our culturally diverse workforce.</i></p>
<p><i>
San Francisco and Los Angeles applicants: The Company will consider for employment qualified applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance in Hiring Ordinance or the San Francisco Fair Chance Ordinance (as applicable)</i></p>
<p>
PRIVACY NOTICE: NeuroPace takes its responsibility to protect your personal information seriously, and it uses reasonable safeguards to avoid unauthorized use or disclosure of it, and inadvertent loss or impermissible alteration of it. NeuroPace complies with all applicable federal and state laws and regulations that govern the handling of your personal information. If you would like more detailed information on NeuroPace's privacy policies, please refer to neuropace.com/privacy/ for reference. NeuroPace retains candidate resumes and applications in its files for future reference and/or consideration for other available job postings. If you do not wish for your resume and applications materials to be retained in NeuroPace files, or wish to obtain a listing of any personal information that NeuroPace has stored about you, please contact us at privacy@neuropace.com.</p></div></div><p></p>

KAIROS, Inc.

<div>KAIROS, Inc is searching for an energetic, experienced, and highly motivated Contracts Administrator, to join our team. This position will be a hybrid position requiring two or more days on site per week at our headquarters in California, MD.<br>
<br>
Established in July 2013, KAIROS, Inc. is a growing Woman Owned Small Business (WOSB) providing full life cycle Cybersecurity, Program Management, Engineering, Logistics, Additive Manufacturing, and Training and Education services focused on optimizing customers&rsquo; program performance and mission through proven methodologies and ethical practices. Our headquarters is in California, MD near Naval Air Station Patuxent River. We offer competitive salaries and benefits with outstanding growth potential.<br>
<br>
This position will work under the direction of the Director of Pricing and Contracts to independently perform a range of duties within the Contracts department. The candidate will act as the primary interface with customers for contractual issues which includes monitoring contract and associate programs to ensure contractual obligations are communicated and understood. The candidate is expected to have in depth working knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARs).<br>
<br>
<b>Primary Duties:
</b><ul><li>Work with Program Managers to ensure compliance with contractual requirements, including Contracts Data Reports (CDRs), Government Property Reports, and other deliverables.
</li><li>Conduct proposal preparation, contract negotiation, contract administration, and customer contact activities for proper contract acquisition and fulfillment per KAIROS policies, legal requirements, and customer specifications.
</li><li>Prepare costs and pricing analysis reports in accordance with the FAR/DFARs, DCAA pricing manuals, or other applicable policies.
</li><li>Develop solutions to routine and complex contractual matters to ensure company compliance with contract requirements on assigned programs.
</li><li>Review contracts terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification, and all other potential risk areas and recommend risk mitigating strategies.
</li><li>Prepare and manage written communications with internal and external customers for assigned contractual matters.
</li><li>Ensure timely delivery of all contractual deliverables and submitting invoices, proposals, and data calls.
</li><li>Ensure contract requirements are fulfilled, manage contract changes, and maintain historical information.
</li><li>Review and assist with negotiations on NDAs and TAs.</li><li>
Assist in all financial reporting for contracts.</li></ul><b>
Skills and Qualifications:</b><ul><li>
Must have capable and effective proposal development skills</li><li>
Excellent negotiation skills
</li><li>Strong customer relations, analytics, and documentation skills</li><li>
Excellent relationship management skills and experience working with internal stakeholders, customers, and partners.
</li><li>Strong analytical and research analysis skills
</li><li>Self-starter, highly motivated, strong work ethic with a commitment to quality</li><li>
Microsoft office suite proficiency, i.e., Word, Excel, PowerPoint</li><li>
Ability to work within a challenging, fast-paced, team-oriented environment</li><li>
Ability to work independently</li><li>
Ability to multi-task and meet competing, deliverable deadlines</li><li>
Detail oriented</li><li>
Excellent interpersonal and customer service skills</li><li>
Excellent verbal and written communication skills to provide clear status and/or communicate issues</li><li>
Ability to adapt to evolving technology</li></ul>
<b>Education and Experience:</b><ul><li>
Bachelor&rsquo;s degree in business, finance, or related discipline</li><li>
At least three (3) years or more years of related experience working with DoD contracts.
</li><li>In lieu of degree an associate&rsquo;s degree and four (4) years additional experience; or six (6) years additional experience</li><li>
Experience in contracts from pre-RFP to closeout, including CDRL/financial preparation, contract modifications and financial analysis is required.
</li><li>Direct experience with administering and pricing complex contracts.
</li><li>Experience with Federal Government contract administration experience involving all contract types (Fixed Price, Cost Plus Fixed Fee, T&amp;M, IDIQ Task/Delivery Order) from contract award to closeout.
</li><li>Experience in contract negotiation, administration, teaming agreements, consulting agreements, and other corporate legal documents such as non-disclosure agreements.
</li><li>Extensive experience with FAR/DFAR regulations</li><li>
Experience using Deltek Costpoint required. (Time/Expense, Projects, Reporting and Invoicing)
</li><li>Experience with cost proposal preparation and DCAA audits.
</li><li>Proficient in tracking and managing contract/task order financials, budgets, and estimates to complete (ETC&rsquo;s).
</li></ul><b>Clearance:</b><br>
This position is subject to a government security investigation and must meet eligibility requirements for access to classified information. In order to complete the requirements for government security clearance investigation you must be a U.S. Citizen and be able to complete the full background investigation. This position requires an Active Secret Security Clearance.<br>
<br>
<b>Compensation:
</b><br>
While skills, education, and experience are key factors, they are not the sole determinants of salary. Other determining factors include but are not limited to location, contract budgets and requirements, and government labor category guidelines. The estimated salary range for this position is $60,000 to $85,000. KAIROS also provides a comprehensive benefits package as additional employee compensation.<p><br>
KAIROS, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, national origin, or any other characteristic protected by federal, state, or local laws.</p>
<p>KAIROS offers our employees a comprehensive benefits package consisting of:</p>
<ul><li>Medical Coverage</li>
<li>Employer Paid Dental, Vision, Basic Life/AD&amp;D, Short-Term/Long-Term Insurance</li>
<li>Health Savings Account with Contribution by Employer</li>
<li>401K Plan with Employer Matching
</li><li>Annual Discretionary Bonuses</li>
<li>Paid Time Off</li>
<li>Eleven (11) Paid Holidays</li>
<li>Certification reimbursement program</li>
<li>Tuition Reimbursement Program</li>
<li>Paid Parental Leave</li>
<li>Employee Assistance Program (EAP)</li>
<li>Rewards and recognition programs</li>
<li>Community outreach events through our KAIROS Kares group</li>
</ul>
<p>To learn more about our organization be sure to check out our website, https://www.kairosinc.net/
</p><p></p><p>VDjgzYePpX</p></div>

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