contracts specialist

Euro Systems

Job Title: Contracts Specialist Location: United Arab Emirates Industry: Contracting / Construction Employment Type: Full-TimeJob OverviewWe are seeking a skilled and detail-oriented Contracts Specialist with a strong background in construction contracts to join our team in the UAE. The ideal candidate will be responsible for drafting, reviewing, and managing all project-related contractual documentation, ensuring strict compliance with UAE laws, company policies, and international standards such as FIDIC. This role requires strong legal and commercial acumen, with the ability to protect the company&rsquo;s interests throughout all project phases.Key Responsibilities<ul><li>Draft, review, and administer contracts, subcontracts, and legal agreements in line with UAE laws and company policies.</li><li>Provide contractual and legal support to project, procurement, and management teams.</li><li>Ensure compliance with all contractual obligations and proactively identify risks, claims, or disputes.</li><li>Maintain organized and comprehensive records of contractual correspondence, variations, approvals, and amendments.</li><li>Coordinate with external legal counsel for dispute resolution, claims, or arbitration matters.</li><li>Prepare, review, and support documentation for claims, variations, and change orders with appropriate contractual justification.</li><li>Support tendering and bidding processes by analyzing contract terms and conditions.</li><li>Advise management and project teams on contractual rights, obligations, and risk mitigation strategies.</li><li>Monitor contract milestones and ensure timely renewals, extensions, and terminations based on project and company requirements.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Law, Business Administration, or a related field (Legal background preferred).</li><li>5&ndash;8 years of proven experience as a Contracts Administrator/Specialist within the UAE construction or contracting industry.</li><li>Strong knowledge of UAE Civil Code, FIDIC contract conditions, and construction law.</li><li>Demonstrated experience in contract negotiation, drafting, and risk assessment.</li><li>Excellent communication, analytical, and problem-solving abilities.</li><li>Proficiency in MS Office and contract management software.</li><li>Fluency in English; Arabic is an advantage.</li></ul>Job Type: Full-timePay: AED10,000.00 - AED13,000.00 per month

Contracts Specialist

Khalifa University

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 The contract specialist is responsible for performing contract assignments in support of local or centralized procurement activity. Work involves developing and evaluating purchase orders and contracts in line with the contract process, and providing reporting and special project coordination.
 
 
 
 
 
 
 Key Roles &amp; Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Support the implementation of contractual strategies, policies and procedures, to enhance the quality, reliability and cost effectiveness of supplies/goods provided by suppliers/contractors.
 </li>
 <li>
 Ensure that all contracting services are fully compliant with the established contracting policies and procedures.
 </li>
 <li>
 Assist in designing and developing contracts&rsquo; standards, including the creation, maintenance, and approval of clauses, variables, deliverables, and contract templates.
 </li>
 <li>
 Assist in preparing and issuing tender invitation packages in close coordination with end-users, and act as a focal point for requests for clarifications and external communication with bidders.
 </li>
 <li>
 Assist in developing and reviewing agreements&rsquo; documentation in coordination with the Legal Department with regards to contractual matters, particularly those related to terms and conditions, contractual claims and counter claims, as appropriate.
 </li>
 <li>
 Coordinate the technical evaluation process, and participate in the commercial evaluation on the technically acceptable bids, and prepare award recommendations.
 </li>
 <li>
 Participate in negotiating contracts and agreements.
 </li>
 <li>
 Assist in analyzing business risks associated with specific contracts and contract provisions, and communicate risks to the management to facilitate the decision making process.
 </li>
 <li>
 Draft procurement contracts, agreements and formal correspondences
 </li>
 <li>
 Maintain various contractors and contracts records, covering contractors&rsquo; performance and contract documentation which include bank guarantees, performance bonds, insurance policies, etc.
 </li>
 <li>
 Maintain an updated database on active contracts, reports on status and expenditure, and advise end users on any required actions.
 </li>
 <li>
 Assist in managing the signing and distribution of contracts, and ensure their timely renewal/replacement.
 </li>
 <li>
 Advise end-users on the suitable contract and award strategy, and assist them with the post-contract administration activities.
 </li>
 <li>
 Periodically evaluate procurement contracts, agreements, and suppliers objectively, in terms of performance, commitment and adherence to the set terms and conditions, etc, and accordingly decide whether to renew contracts and agreements or search for new sources and suppliers.
 </li>
 <li>
 Develop reports and statistics regarding contract related aspects.
 </li>
 <li>
 Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly
 </li>
 <li>
 Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed
 </li>
 <li>
 Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.
 </li>
 <li>
 Perform any other tasks assigned by the Line Manager
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 
 
 
 
 Bachelor&rsquo;s degree in Business Administration or any other related field.
 
 
 A minimum of 5 years of relevant experience
 
</div>

Naffco

<div>Job Summary: 
We are searching for a meticulous, technically adept, and compliance-focused individual to join our company as a Contracts &amp; Engineering Compliance Specialist. This is an exciting opportunity for a proactive professional who excels at ensuring legal, regulatory, and contractual compliance in engineering projects. The successful applicant will collaborate closely with project delivery, legal, and engineering teams to ensure all activities meet internal and external compliance standards. If you have a passion for risk mitigation, thrive on process improvement, and possess a keen eye for detail, we invite you to help shape our compliance culture and safeguard operational integrity in an innovative, client-centric environment.
<h2 class="jobSectionHeader">
Key Responsibilities &ndash; Contract Management, Engineering Compliance, and Risk Control</h2><ul>
<li>Review, interpret, and administer contracts to ensure that all deliverables meet contract terms, applicable standards, and company policies.</li>
<li>Collaborate with project managers, engineers, suppliers, and legal advisors to clarify requirements and confirm contract compliance throughout the project lifecycle.</li>
<li>Monitor and ensure engineering activities align with statutory regulations, industry codes, and best practices, flagging and addressing any deviations.</li>
<li>Maintain up-to-date records and documentation of contracts, compliance checks, risk assessments, and other critical project paperwork.</li>
<li>Facilitate regular audits, site inspections, and compliance reviews, identifying gaps and helping teams to implement required changes.</li>
<li>Proactively identify, assess, and report contractual and regulatory risks early in project planning and execution stages.</li>
<li>Provide compliance training and guidance to project teams, fostering a culture of risk awareness and robust governance.</li>
<li>Support continuous process improvements in contract management, compliance procedures, and data integrity controls.</li>
</ul><h3 class="jobSectionHeader">Required Skills &ndash; Contract Administration, Engineering Regulations, and Communication</h3><ul>
<li>Solid understanding of engineering project contracts, commercial terms, and risk management.</li>
<li>Working knowledge of statutory compliance frameworks and relevant engineering standards.</li>
<li>Excellent analytical and investigative skills to review documentation and identify non-conformance or potential risk.</li>
<li>Outstanding verbal and written communication skills for clear and concise reporting, documentation, and stakeholder liaison.</li>
<li>Meticulous attention to detail and record keeping in a fast-paced, deadline-driven environment.</li>
<li>Strong organisational and collaboration abilities, managing competing priorities while maintaining compliance standards.</li>
</ul><h4 class="jobSectionHeader">Qualifications &amp; Experience &ndash; Engineering Compliance, Contract Administration, and Industry Knowledge</h4><ul>
<li>Bachelor&rsquo;s degree or diploma in Engineering, Law, Business Administration, or a related technical or legal field is preferred.</li>
<li>Minimum of 3 years&rsquo; experience in contract administration, compliance, or risk management within an engineering, technical, or construction environment.</li>
</ul><h6 class="jobSectionHeader">Why Join Us &ndash; Develop Your Career in Contract Compliance and Engineering Governance</h6><ul>
<li>Work with respected clients and leading-edge technologies in a progressive engineering setting.</li>
<li>Supportive, collaborative workplace with strong emphasis on continuous improvement, compliance, and professional growth.</li>
<li>Attractive package including performance incentives, benefits, and development opportunities within a reputable organisation.</li>
</ul>
We value inclusion and encourage applicants from all backgrounds, experiences, and abilities. If you are enthusiastic about contract governance, compliance, and making a positive impact in the engineering sector, we encourage you to apply and join our team.</div>

Wasael Property Management

<div>
 
 Job Purpose
 
 
 
 To manage the lifecycle of procurement contracts, including drafting, negotiation, monitoring, and compliance, in line with company policies and regulatory standards.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Draft, negotiate, and manage contracts, including renewals and terminations.
 </li>
 <li>
 Support procurement proposals and coordinate bid submissions.
 </li>
 <li>
 Monitor contract performance and ensure compliance with terms.
 </li>
 <li>
 Resolve contract disputes and manage deviations or claims.
 </li>
 <li>
 Analyse pricing, vendor performance, and market trends.
 </li>
 <li>
 Ensure timely contract notifications and documentation via SharePoint and DocuSign.
 </li>
 <li>
 Maintain an up-to-date contract log with key milestones and insurance records.
 </li>
 <li>
 Apply FIDIC contract knowledge and procurement best practices.
 </li>
 <li>
 Collaborate with vendors and internal teams to fulfil contractual obligations.
 </li>
 <li>
 Additional duties as assigned by the line manager.
 
 
 </li>
 </ul>
 
 Key Relationships
 
 
 
 
 Internal:
 
 Department heads and stakeholders
 
 
 
 External:
 
 Suppliers, contractors, and service providers
 
 
 
 Qualifications &amp; Experience
 
 
 
 <ul>
 <li>
 Education: Bachelor&rsquo;s in Contract Management, Business, Real Estate, or a related field
 </li>
 <li>
 Experience: 4+ years in contract/procurement roles, including drafting and managing contracts
 </li>
 <li>
 Knowledge: Procurement processes, property budget management, HSE standards
 </li>
 <li>
 Skills: Strong negotiation, communication, and stakeholder management
 
 
 </li>
 </ul>
 
 Key Competencies
 
 
 
 <ul>
 <li>
 Attention to Detail
 </li>
 <li>
 Initiative &amp; Integrity
 </li>
 <li>
 Customer OrientationTeamwork
 </li>
 <li>
 Decisiveness &amp; Confidence
 </li>
 <li>
 Organisation Commitment
 
 
 </li>
 </ul>
 
 KPIs
 
 
 
 <ul>
 <li>
 On-time contract renewals and amendments
 </li>
 <li>
 Cost savings through effective negotiation
 </li>
 <li>
 High stakeholder satisfaction
 </li>
 <li>
 100% budget and compliance adherence
 
 
 </li>
 </ul>
 
 Job Challenges
 
 
 
 <ul>
 <li>
 Balancing internal procedures with stakeholder expectations
 </li>
 <li>
 Managing priorities under pressure
 </li>
 <li>
 Ensuring compliance while meeting diverse requirements
 </li>
 </ul>
</div>

Revvity

<ul><li>Lead the development and management of clinical contracts, ensuring compliance with organizational policies and industry regulations.</li><li>Coordinate cross-functional collaboration for contract reviews, facilitating communication between legal, finance, operations, quality and business stakeholders.</li><li>Implement and maintain a strategic prioritization system for contract reviews to ensure timely processing of agreements.</li><li>Monitor contract timelines, track expiration dates, and proactively initiate renewal processes to maintain business continuity.</li><li>Establish new accounts, including implementing pricing in relevant systems, defining cadence of billing, and tracking payment details.</li><li>Manage billing operations, resolve pricing discrepancies, address inquiries, and collaborate with Finance on account resolution.</li><li>Oversee order management, ensuring accuracy and compliance with contractual terms.</li></ul>

RTC-1 Employment Services

The Role
 Position Title: Senior Contracts Specialist Employment Type: Full Time Salary: up to 21K AED all-inclusive depending on experience and qualifications Benefit: Airline ticket Job Location: Dubai, UAE About the Client: A trusted investment group in Dubai, with diversified portfolio of luxury real estate, automotive, general trading, and logistics Job Description: • Draft, review, and negotiate contracts and legal documents in English, ensuring compliance with laws and company policies. • Provide legal advice and support to internal teams on contractual matters. • Maintain organized contract records and monitor performance to proactively address issues. • Collaborate with cross-functional teams to support business goals while minimizing legal risks.
 
Requirements
 <ul>
<li>45 years old and below • Must have Bachelor’s degree in Law • Minimum 5 years of experience in contract management, with proven expertise in reviewing, revising, and drafting contracts from scratch. • Excellent drafting and negotiation skills</li>
</ul>
About the company
 RTC-1 Employment Services is a licensed recruitment firm based in Dubai, UAE. Our team has been in the market since 2004 and we are supporting various industries with their staffing needs across the Middle East and Africa.

Senior Contracts Specialist

Dell Medical School

Purpose The Healthcare Contracts Specialist provides essential administrative and clerical support to the Contracts function and is responsible for organizing, tracking, and maintaining contract documentation, coordinating contract workflows, and ensuring timely processing of agreements. Reporting to the Senior Finance Business Partner, the Healthcare Contracts Specialist works closely with clinical departments, legal staff, supply chain, finance, and compliance. The position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced, highly regulated environment. The Healthcare Contracts Specialist plays a key role in supporting the contract lifecycle process, ensuring compliance with internal policies and external regulations, and facilitating communication between departments and external vendors. Responsibilities Contract Lifecycle Management<ul><li> Prepares, formats, and edits contract documents in collaboration with the clinical departments and with the direction of finance, legal or contracts staff for clarity and consistency. </li><li> Tracks contract status and deadlines using contract management software or spreadsheets. </li><li> Maintains organized digital and physical contract files in accordance with institutional policies. </li><li> Assists with routing contracts for review, approval, and signature. </li><li> Ensures executed contracts are properly archived and accessible. </li><li> Prepares summaries and reports on contract status. </li><li> Reviews contracts for formatting, completeness, and compliance with templates. </li></ul>Internal and External Communication <ul><li> Communicates with internal stakeholders to gather required documentation or approvals. </li><li> Responds to inquiries from vendors, legal counsel, and department staff regarding contract status. </li><li> Schedules meetings and maintains calendars for contract-related discussions. </li><li> Drafts professional emails, memos and routine correspondence and contract-related memos to internal and external stakeholders. </li><li> Escalates issues or delays to appropriate personnel. </li><li> Responds promptly to inquiries from departments and vendors. </li><li> Meets the expectations and requirements of internal and external customers, building rapport with stakeholders to facilitate smooth communication. </li><li> Provides clear guidance on contract processes and requirements. </li></ul>Contract Databases and Logs <ul><li> Enters contract data into tracking systems or databases, ensuring accuracy. </li><li> Identifies discrepancies or missing documentation in contract data. </li><li> Updates contract logs with key dates, terms, and renewal information. </li><li> Generates standard reports on contract activity and status. </li><li> Assists with data validation and cleanup to ensure accuracy. </li><li> Supports audits by retrieving and organizing requested contract records. </li><li> Maintains logs and databases that are current and accessible. </li></ul>Compliance and Policy Adherence <ul><li> Verifies that contracts meet institutional formatting and policy requirements. </li><li> Flags missing or incomplete documentation for review. </li><li> Supports compliance with HIPAA, Stark Law, Anti-Kickback Statute, and other applicable regulations. </li><li> Participates in training on contract compliance and confidentiality. </li><li> Maintains confidentiality of sensitive contract information. </li></ul>General Administrative Support <ul><li> Orders office supplies and manages department filing systems. </li><li> Prepares agendas, takes meeting minutes, and distributes follow-up items. </li><li> Assists with onboarding of new staff or contractors. </li><li> Supports special projects and process improvement initiatives. </li></ul>Contracts Renewals and Expirations <ul><li> Monitors upcoming contract expirations and alerts responsible parties. </li><li> Prepares renewal templates and assists with drafting updated terms. </li><li> Coordinates with departments to confirm continued need for services. </li><li> Tracks renewal approvals and ensures timely execution. </li><li> Archives expired contracts per retention policies. </li></ul> Required Qualifications <ul><li> Associate's degree in Business Administration, Legal Studies, or a related field of study. </li><li> Two (2) years of administrative work experience, including at least 1 year supporting contract management, legal procurement, or compliance functions in a healthcare, legal, or corporate setting. </li></ul> Preferred Qualifications <ul><li>Bachelor's degree in Business Administration, Legal Studies, Healthcare Administration, or a related field of study.</li><li> Three (3) years of experience in a healthcare or legal administrative support role, with direct exposure to contract lifecycle processes, document management systems, and regulatory compliance. </li><li>Certifi ed Administrative Professional (CAP) offered by the International Association of Administrative Professionals (IAAP); demonstrates advanced administrative knowledge and skills </li><li> Certified Contract Manager (CCM) offered by the National Contract Management Association (NCMA); beneficial for understanding contract lifecycle and compliance </li><li> Notary Public Commission </li><li> HIPAA Certification; demonstrates understanding of healthcare privacy and security regulations </li></ul> Salary Range $50,000 + depending on qualifications Working Environment/Equipment <ul><li> Standard office equipment </li><li> Repetitive use of a keyboard </li><li> Must be able to work in a hybrid environment as needed. </li><li> May require occasional travel between administrative offices or healthcare facilities. </li><li> Must be able to sit for extended periods and manage prolonged screen time. </li><li> Requires use of contract management systems, document editing software, and enterprise resource planning (ERP) tools. </li></ul> Required Materials <ul><li>Resume/CV</li><li>3 work references with their contact information; at least one reference should be from a supervisor</li><li>Letter of interest</li></ul>Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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