Seattle Indian Health Board

<div>SIHB Core Competencies 


Core Competencies are foundational commitments and skills that all SIHB staff are expected to develop. These competencies define common measures for performance that are applied to every role in the organization.
<ul><li>Commitment to Indigenous and Organizational Values: Everything we do at SIHB is centered on Traditional Indian Medicine. It is our responsibility to maintain cultural integrity in all that we do.
</li><li>Accountability: All employees of SIHB effectively manage their own work and the work of their teams. We take ownership of our actions and decisions. We all strive to deliver the highest quality work and care, while respecting our teammates and relatives.</li><li>
Collaboration: SIHB is a team-oriented organization. As team members, we share the responsibility of working toward a common purpose. We collaborate with our colleagues across the organization to deliver the highest quality of care and results in alignment with our mission, vision, values and Theory of Change.</li><li>
Communication: We practice effective and clear communication with staff, relatives, teams and community. We demonstrate empathy among each other and with those we serve, and transparency in our decision making.
</li><li>Customer Service Orientation: All employees of SIHB recognize the needs of the diverse community we serve. We put the needs of our relatives first by delivering the highest quality, professional, responsive, and innovative care. Our relatives come first and deserve the best.</li></ul> 


Position Summary: The Executive Assistant is responsible for providing high-level of administration support to the Chief Operations Officer (COO). They will actively manage the COO schedules, handle internal and external executive-level communications, coordinate special projects, serve as a liaison to the Board of Directors, and develop and implement standardized administrative procedures, to support other Administrative Assistants in all divisions for the Seattle Indian Health Board (SIHB). 


Organizational Structure/Reporting Relationships: This position reports directly to the Chief Operations Officer and is a member of the Administration team. This position has direct reports. 


Organizational Responsibilities 

<ul><li>
Hold Indigenous values and practices with respect and integrity
</li><li>Hold yourself accountable to the highest standard by being resourceful, innovative, creative and solutions-oriented.
</li><li>Actively participate in organizational activities with the understanding that success is achieved through teamwork.</li><li>
Recognize that communication is central to the organization&rsquo;s success and actively champion your words and actions to maintain respect for others, encourage constructive feedback, be open to share laughter and acknowledge differences in skills and opinions, all while keeping others&rsquo; best intentions in mind.
</li><li>At SIHB, we refer to our customers as Relatives. Our Relatives come first and deserve the best. Serve the needs of our Relatives first by delivering the highest quality, professional, responsive, and innovative care.</li></ul> 

Job Responsibilities 

<ul><li>
Assists with the COO&rsquo;s administrative functions.</li><li>
Acts as the model for excellent service standards.</li><li>
Represents SIHB with the highest level of professionalism.</li><li>
Demonstrates a commitment to SIHB&rsquo;s mission.</li><li>
Prepares routine and advanced correspondence including letters, memoranda, and reports.</li><li>
Manage COO&rsquo;s calendar and all changes.</li><li>
Prepares for and attends meeting and events, takes notes and transcribes minutes to ensure consistent communication with relevant stakeholders.</li><li>
Coordinates site visits with government and community entities.</li><li>
Assists in preparation for of all agency accreditation, licensing and funding agency reviews as requested.</li><li>
Maintain agency licenses and track renewal dates for appropriate departments. Coordinates and schedules travel and reimbursements for both COO and Government Affairs Officer. Welcomes guests by greeting them, in person or on the telephone, answering or directing inquiries.</li><li>
Provides a bridge for smooth communication between the COOs office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.</li><li>
Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows through on projects to successful completion, often with competing deadline pressures.</li><li>
Responsible for all incoming emails addressed to the agency email by either responding to inquiries or redirecting to the appropriate party/department. Serves as the lead for Leadership Support Team, coordinating all Administrative Support initiatives agency wide.</li><li>
Works closely with Admin Assistants throughout the agency to build support to Division Heads/Leadership Team and their staff. Actively leads and participates in continuous improvement activities of the administrative department and the organization.</li><li>
Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. Work well under pressure, meet multiple and often competing deadlines. At all times demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community.</li><li>
Other duties as assigned by Chief Operations Officer.
</li></ul>Background Qualifications 


Required:
<ul><li> High School diploma or equivalent Five years of job-related work experience in high-level administrative support or other related areas</li></ul>
<ul><li> Work efficiently and effectively in a fast-paced environment handling multiple tasks simultaneously and autonomously.</li></ul>
<ul><li> Demonstrate executive presence, maturity, and sound judgment, along with the ability to maintain a high degree of confidentiality.</li></ul>
<ul><li> Demonstrated ability to provide a high level of service and to communicate with internal and external customers while demonstrating cultural sensitivity Ability to utilize SIHB computer programs and Microsoft products effectively and comfortably.</li></ul>

Work Environment: Office hours are 8-5, Monday through Friday with occasional extra hours for events or to meet deadlines.</div>

EXECUTIVE ASSISTANT - COO

EF EXPORT

Chief Operating Officer (COO) &mdash; Job DescriptionSummary The Chief Operating Officer (COO) directs day‑to‑day operations, drives operational excellence, and scales organizational processes to deliver strategic objectives across functions (product, engineering, sales, customer success, finance, HR, and operations).Key responsibilities<ul><li>Operational strategy: Translate CEO and board strategy into executable operating plans, KPIs, and measurable initiatives.</li><li>Process design &amp; optimization: Design, standardize, and continuously improve core business processes (product delivery, sales operations, customer onboarding, finance close, procurement, etc.).</li><li>Cross‑functional execution: Coordinate across product, engineering, sales, marketing, customer success, finance, and HR to ensure aligned execution and timely delivery.</li><li>Performance management: Define and track operational KPIs, OKRs, SLAs; implement performance dashboards and regular reviews to drive accountability.</li><li>Scalability &amp; capacity planning: Build scalable operating models, forecast resource needs, and plan organizational capacity for growth and seasonality.</li><li>Talent &amp; organization design: Partner with HR to structure teams, set operating cadences, recruit senior talent, and develop leaders; oversee succession planning.</li><li>Budgeting &amp; cost control: Own operational budget planning and execution, identify cost efficiencies, and manage vendor/partner relationships and contracts.</li><li>Customer operations &amp; experience: Ensure excellent customer experience via streamlined onboarding, support operations, retention programs, and escalation handling.</li><li>Technology &amp; automation: Drive adoption of operational systems (ERP/CRM/BI/Workflow) and automation to reduce manual work and improve data quality.</li><li>Risk &amp; compliance operations: Ensure operational controls, business continuity, incident management, and regulatory/compliance requirements are embedded in operations.</li><li>Program management &amp; transformation: Lead major transformation programs (M&amp;A integration, major product launches, global expansion) with clear milestones and change management.</li><li>Metrics-driven culture: Promote data-driven decision-making, continuous improvement, and operational rigor across the company.</li><li>Stakeholder communication: Report operational performance and risks to CEO and board; present plans, trade-offs, and resource requests.</li><li>Vendor &amp; partner management: Oversee strategic vendor relationships, SLAs, and outsourcing decisions for cost, quality, and risk.</li><li>Day-to-day leadership: Act as second-in-command to CEO, stepping in to resolve cross-functional blockers and critical incidents.</li></ul>Qualifications<ul><li>Education: Bachelor&rsquo;s degree in business, engineering, operations, or related field; MBA or advanced degree preferred.</li><li>Experience: 10+ years in operations, general management, or functional leadership with progressive responsibility; prior COO, head of operations, or GM experience preferred, especially at similar company stage (startup, scaleup, enterprise).</li><li>Functional breadth: Demonstrated success across multiple functions (product delivery, sales ops, customer success, finance/FP&amp;A, HR).</li><li>Operational excellence: Experience implementing process frameworks, Lean/Six Sigma, OKRs, and scalable operating models.</li><li>Technology fluency: Familiarity with ERP/CRM/BI/automation tools and ability to manage technical teams and vendors.</li><li>Analytical &amp; financial acumen: Strong data-driven mindset, financial modeling, cost management, and KPI design skills.</li><li>Leadership &amp; communication: Proven ability to lead large teams, influence executives, communicate clearly with board/CEO, and manage change.</li><li>Problem-solving &amp; decisiveness: Comfortable with ambiguity, rapid decision-making, and prioritizing trade-offs under pressure.</li><li>Integrity &amp; resilience: High ethical standards and ability to lead through operational crises.</li></ul>Performance metrics / KPIs (examples)<ul><li>On-time delivery rates for major projects and product releases.</li><li>Operational cost as a percentage of revenue and cost-per-customer metrics.</li><li>Customer satisfaction (NPS/CSAT), churn/retention rates, and time-to-resolution for escalations.</li><li>Cycle times (order-to-cash, onboarding completion), process error rates, and automation gains.</li><li>Employee engagement and leadership bench strength.</li><li>Forecast accuracy and variance to budget.</li></ul>Working conditions &amp; travel<ul><li>Office-based leadership role with frequent cross-functional interaction and moderate travel for key customers, partners, and regional teams.</li></ul>Equal opportunity statement (brief)<ul><li>Employer is an equal opportunity employer committed to diversity, equity, and inclusion.</li></ul>Tailoring tips<ul><li>For early-stage startups: emphasize hands-on execution, building processes from scratch, hiring first managers, and high tolerance for ambiguity.</li><li>For scaleups: emphasize establishing repeatable operating cadences, automation, and scaling customer operations.</li><li>For large enterprises: emphasize program management, global process harmonization, and operational governance.</li></ul>Job Types: Full-time, PermanentPay: QAR220.56 - QAR330.95 per hourWork Location: In person

Chief Operating Officer (COO)

Prestige Legal Solution, P.C.

Prestige Legal Solutions is seeking a high-caliber Chief Operating Officer (COO) who is a seasoned change agent to lead strategic business management and drive operational transformation across the firm. Ideally possessing a background in high-stakes professional services&mdash;such as law firm operations or legal process outsourcing (LPO)&mdash;the successful candidate will serve as the strategic linchpin between visionary ownership and operational execution.This role demands a sophisticated leader who can lead with profound empathy and emotional intelligence while utilizing battle-tested tactics to drive measurable results. As a core member of the executive team, you will not only oversee the end-to-end operations of the firm but also act as the primary architect of organizational cohesion. By partnering closely with the CFO, Dir. of Ops, Legal and HR, you will instill fiscal discipline and cultivate a high-performance culture that thrives on accountability and continuous improvement.We are looking for a transformative leader capable of navigating the nuances of an ownership-led environment, codifying institutional best practices, and ensuring our global output meets the uncompromising standards of accuracy, confidentiality, and cultural relevance required in today&rsquo;s professional landscape.Key Responsibilities<ul><li>Change Management &amp; Transformation: Serve as a veteran change agent, leading the firm through operational evolutions with a steady, experienced hand. You will identify areas for transformation and implement proven tactics to modernize the firm while maintaining stability and high performance. Finance and change management must be your strong suite. </li><li>Empathetic Leadership &amp; Cohesion: Lead the leadership team with a high degree of empathy and understanding. You will dismantle silos and facilitate cross-departmental communication, ensuring every leader is empowered to achieve unified firm objectives through trust and collaborative success.</li><li>Strategic Partnership with Ownership: Act as a primary advisor and bridge between the Firm Owners and the broader organization. You will navigate the unique dynamics of ownership-led initiatives, translating personal vision into scalable, sustainable firm standards.</li><li>Organizational Optimization &amp; Knowledge Management: Identify and codify best practices to enhance company workflows and foster a robust knowledge-sharing ecosystem. You will be responsible for elevating professional standards and ensuring the leadership team is equipped to sustain long-term growth.</li><li>Fiscal Stewardship &amp; HR Integration: Again, you will partner closely with the CFO to drive fiscal responsibility and with HR to develop a &quot;culture of excellence&quot;. You will ensure that operational data translates into financial performance and that the firm&rsquo;s cultural DNA becomes conducive to productivity and talent retention.</li><li>Quality &amp; Risk Management: Implement rigorous quality assurance protocols for translation, interpretation, and transcription to ensure 100% linguistic accuracy and regulatory compliance across all jurisdictions.</li></ul>Benefits:<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Paid Time Off (2-4 weeks)</li><li>15 Paid Holidays</li><li>401(k) with Company Match</li><li>Life Insurance</li><li>Short-Term Disability Insurance</li><li>Long-Term Disability Insurance</li><li>Emergency Insurance</li><li>Hospital Indemnity Insurance</li><li>Pet Insurance</li><li>Free Parking</li></ul>Pay: $150,000 - $300,000Prestige Legal Solutions P.C. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, termination, leave of absence, compensation, benefits, training, as well as disciplinary action. Prestige Legal Solutions P.C. makes hiring decisions based solely on qualifications, merit, and business needs at the time.Job Type: Full-timePay: $150,000.00 - $300,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Operations: 5 years (Required)</li></ul>Ability to Commute:<ul><li>Los Angeles, CA 90048 (Required)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90048: Relocate before starting work (Preferred)</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90048

The Catalyst Group

<div>
 
 Industry:
 
 Caf&eacute; / Casual Dining / Multi-Branch Hospitality
 
 
 
 Reports to:
 
 Founding Directors
 
 
 
 Role Overview:
 
 A fast-growing, multi-format caf&eacute; and food-led hospitality business is looking for an
 
 entrepreneurial, systems-driven Chief Operating Officer
 
 to lead its next phase of scale. The business currently operates
 
 multiple flagship caf&eacute;s and smaller-format pastry/coffee outlets
 
 , with further expansion planned through company-owned and franchise-led growth. This role will act as the
 
 operational right hand to the founders
 
 , replacing an outgoing strategic
 
 
 consultant and building the systems, people, and governance needed for scale.
 
 
 
 Key Mandate:
 
 The COO will lead all head office and operational functions, ensuring strong coordination between branch operations, people, supply chain, service standards, training systems, and expansion readiness. The ideal candidate is a
 
 hands-on systems builder
 
 with strong restaurant, caf&eacute;, QSR, or chain hospitality experience.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Head Office Management: Ensure harmony, prioritisation, and high-velocity coordination across all support and operational departments.
 </li>
 <li>
 Caf&eacute; Operations &amp; Guest Experience: Own service flow, SOP execution, customer journey, and consistent in-store standards across all branches.
 </li>
 <li>
 Strategy Execution, Governance &amp; Founder Alignment: Translate founder vision into execution plans, leadership dashboards, and cross-functional accountability.
 </li>
 <li>
 Product Quality &amp; Training Excellence: Ensure food, pastry, and coffee consistency through strong training systems, audits, and branch capability development.
 </li>
 <li>
 Supply Chain, Procurement &amp; Inventory Control: Drive supplier coordination, stock discipline, procurement controls, and cost-efficient inventory systems.
 </li>
 <li>
 People Operations, HR &amp; Branch Leadership: Lead staffing structures, branch manager accountability, performance culture, and people decision-making.
 </li>
 <li>
 Financial Controls &amp; Administrative Discipline: Strengthen branch paperwork, reporting compliance, reconciliations, and operational control processes.
 </li>
 <li>
 Franchise / Small Format Governance: Build scalable SOPs and governance standards for smaller-format and franchise-led expansion models.
 </li>
 <li>
 New Branch Launches &amp; Scalability: Lead pre-opening readiness, launch planning, hiring, training deployment, and early-stage branch stabilisation.
 
 
 
 </li>
 </ul>
 
 Ideal Profile
 
 
 
 <ul>
 <li>
 8&ndash;12+ years in hospitality / chain restaurant operations
 </li>
 <li>
 Strong experience in multi-branch execution
 </li>
 <li>
 Deep focus on service and quality
 </li>
 <li>
 Capable of building SOPs, dashboards, and reporting rhythms
 </li>
 <li>
 Strong people leader who can make tough decisions
 </li>
 <li>
 Comfortable working closely with founders
 </li>
 <li>
 Experience in scaling emerging brands preferred
 
 
 
 </li>
 </ul>
 
 Success will be defined by:
 
 
 
 <ul>
 <li>
 Stronger service consistency
 </li>
 <li>
 Tighter branch controls
 </li>
 <li>
 Robust training systems
 </li>
 <li>
 Improved supplier coordination
 </li>
 <li>
 Better branch manager discipline
 </li>
 <li>
 Scalable launch systems for new branches
 </li>
 <li>
 Stronger founder reporting and execution cadence
 
 </li>
 </ul>
</div>

Chief Operations Officer (COO)

Rgheeb

<div>Rgheeb is partnering with a leading company in the water solutions and desalination sector to identify a dynamic and experienced Chief Operating Officer (COO) to join their executive leadership team.
In this critical role, you will oversee the company&rsquo;s end-to-end operations across manufacturing, water treatment solutions, and operations &amp; maintenance (O&amp;M) activities. You will be responsible for driving operational excellence, optimizing processes, and leading performance improvement initiatives across all business units.
Working closely with the CEO and executive team, you will play a key role in shaping and executing the company&rsquo;s strategic direction, enhancing operational efficiency, strengthening market position, and ensuring sustainable financial performance.
The ideal candidate will bring a strong background in the water treatment, desalination, or industrial utilities sector, with proven experience in managing complex operations, leading multidisciplinary teams, and delivering results in a highly technical and regulated environment.
Responsibilities
Strategic Leadership &amp; Market Growth<ul><li><ul><li>
Visionary Planning: Design and implement a comprehensive multi-year corporate strategy that leverages Saudi Arabia&rsquo;s growing water security needs and incentives for localized manufacturing.</li><li>
Market Expansion: Develop and secure valuable partnerships within the Municipal (NWC/SWCC), Industrial (Aramco/Ma&rsquo;aden), and Commercial sectors.</li><li>
Financial Stewardship: Take full responsibility for P&amp;L, driving sustainable revenue growth, enhancing Earnings Before Interest, Taxes, Depreciation, and Amortization (EBITDA), and managing capital expenditures (CAPEX) for facility improvements.</li></ul></li></ul>
Manufacturing &amp; Engineering Oversight<ul><li><ul><li>
Industrial Production: Manage the complete fabrication and assembly processes for advanced desalination and treatment technologies, including Reverse Osmosis (RO), Multi-Effect Distillation (MED), Multi-Stage Flash (MSF), and Sewage Treatment Plants (STP).</li><li>
Specialty Chemicals Division: Lead the manufacturing and distribution of specialized water treatment chemicals, optimizing supply chains for raw materials and ensuring the effectiveness of formulations such as antiscalants, biocides, and coagulants.</li><li>
R&amp;D &amp; Innovation: Promote the adoption of sustainable technologies, including solar-powered desalination and high-efficiency membrane systems, to sustain a competitive technological advantage.</li></ul></li></ul>
. Operations &amp; Maintenance (O&amp;M)<ul><li><ul><li>
Service Excellence: Ensure all commissioned plants consistently meet or surpass contractual Key Performance Indicators (KPIs) related to water quality, uptime, and energy efficiency.</li><li>
Lifecycle Management: Implement advanced asset management and preventive maintenance programs to maximize infrastructure lifespan and reduce operational risks.</li><li>
Localization (Saudization): Lead &quot;Local Content&quot; initiatives to ensure the organization complies with or exceeds In-Kingdom Total Value Add (IKTVA) and National Center for Environmental Compliance (NCEC) standards through workforce development and local procurement.</li></ul></li></ul>
Compliance, HSE &amp; Quality<ul><li><ul><li>
Regulatory Alignment: Act as the ultimate authority on compliance with the National Center for Environmental Compliance (NCEC) and other Saudi regulatory requirements.</li><li>
Safety Culture: Foster a &quot;Zero Harm&quot; mindset by enforcing stringent Health, Safety, and Environmental (HSE) protocols across all plant locations and chemical laboratories.</li><li>
Quality Standards: Uphold the highest standards of ISO certification and international engineering quality for all manufactured products and chemical outputs.</li></ul></li></ul>
Stakeholder &amp; Relationship Management<ul><li><ul><li>
Executive Liaison: Serve as the key point of contact for government agencies, private developers, and major industrial partners.</li><li>
Strategic Partnerships: Negotiate and oversee global collaborations with equipment vendors and chemical suppliers to secure advantageous trading terms and exclusive distribution agreements.</li></ul></li><li>
Talent Leadership: Manage a diverse team of engineers and professionals, cultivating a high-performance culture grounded in technical expertise and accountability.</li></ul> 

Requirements 
<ul><li>
Bachelor&rsquo;s or Master&rsquo;s degree in Chemical, Mechanical, or. An MBA is strongly preferred.</li><li>
15+ years in the water/desalination sector, with a minimum of 5 years in a Chief Operating Officer</li><li>
Comprehensive knowledge of the Saudi Arabian regulatory landscape, procurement laws, and the technical standards of SWCC and NWC.</li><li>
Proven ability to manage both &quot;Hard Engineering&quot; (EPC/O&amp;M) and &quot;Specialty Chemicals&quot; (Formulations/Trading) business units.</li></ul></div>

Rawaj - Human Capital Management

<div>Leverage your expertise and join the dynamic team of a leading Saudi telecommunications company.
As a Chief Operating Officer (COO), you will lead and oversee the company&rsquo;s overall operations, ensuring operational excellence, efficiency, and alignment with strategic objectives. You will play a critical role in driving performance, scaling operations, and enabling sustainable business growth.<h2 class="jobSectionHeader">
Key Accountabilities</h2>
The position involves:<ul><li>
Lead and manage all day-to-day operations of the company, ensuring efficiency, quality, and continuous improvement across all functions.</li><li>
Develop and implement operational strategies aligned with the company&rsquo;s vision and long-term business objectives.</li><li>
Drive organizational performance across a business with approximately SAR 300 million turnover, ensuring optimal utilization of resources.</li><li>
Oversee cross-functional departments including operations, commercial, finance, and support functions to ensure alignment and synergy.</li><li>
Establish and monitor KPIs, performance metrics, and operational frameworks to ensure targets are achieved.</li><li>
Ensure compliance with Saudi regulatory requirements and telecommunications industry standards.</li><li>
Lead transformation initiatives, process improvements, and digital optimization to enhance operational efficiency and customer experience.</li><li>
Collaborate closely with the executive team and board on strategic planning, reporting, and performance reviews.</li><li>
Oversee risk management practices to ensure operational stability and business continuity.</li><li>
Drive cost optimization initiatives while maintaining high service quality and operational standards.</li><li>
Build, lead, and mentor a high-performing leadership team, fostering a culture of accountability, innovation, and excellence.</li></ul><h2 class="jobSectionHeader">
Knowledge, Skills, and Experience</h2>
We are Looking for: 
 
<ul><li>Bachelor&rsquo;s degree in Business Administration, Engineering, Finance, or a related field (MBA is highly preferred).</li><li>
Minimum of 12&ndash;15 years of progressive leadership experience, with at least 5 years in a senior executive role (COO, Operations Director, or equivalent), preferably within telecommunications or large-scale organizations.</li><li>
Proven track record in managing large-scale operations and driving business performance.</li><li>
Strong strategic thinking with hands-on execution capabilities.</li><li>
Extensive leadership and people management skills, with experience leading cross-functional teams.</li><li>
Strong financial and commercial acumen with the ability to manage budgets, costs, and profitability.</li><li>
Excellent stakeholder management skills, including experience engaging with senior leadership and boards.</li><li>
Exceptional communication and presentation skills in both Arabic and English.</li><li>
Ability to work under pressure, manage multiple priorities, and deliver results in a fast-paced environment.</li></ul></div>

Chief Operations Officer (COO) - Telecommunications | Saudi Arabia

Jefferson Lab

Title: Sr. Administrative Specialist - Deputy COO/PMO Director
 
Sr. Administrative Specialist - Deputy COO/PMO Director
 
Category: Business Administration
 
Work Arrangement Type: On-Site - No remote work
 
Classification: Admin. Support / Sec. IV
 
Description: 
At Jefferson Lab, you’ll champion cutting-edge science and operational excellence while shaping the future of discovery. Join us and make your mark – where excellence meets purpose, and great minds truly matter.
 
Salary Range: $52,300 - $76,200
 
What your job will be like: 
Perform a v,ariety of activities with strong internal customer service in support of the Deputy Chief Operating Officer (DCOO) and Project Management Office Director, including gathering, collecting, recording, tracking and verifying data and information from multiple sources utilizing all Microsoft suite applications and AI tools. Routinely interface with various stakeholders across the lab community and provide data and information to other Jefferson Lab departments regarding Operations processes and procedures, and has familiarity with compiling and generating reports, statistics, timelines, tables, graphs, correspondence and presentations.
 
In this role you will: 
,
 
Provide a broad range of administrative support to the DCOO and PMO Director and on occasion, other departments. Areas of support include but are not limited to:
 
scheduling meetings and interviews
 
managing incoming and outgoing inquiries
 
department reports and submittals
 
drafting and proofing correspondence
 
interacting with senior executive international, state and local officials/visitors
 
establishing and maintaining electronic databases and files
 
Prioritize conflicting needs, handle matters confidentially and in a timely manner, proactively follows-through on assignments to successful completion.
 
Assist with coordinating domestic and international travel arrangements, trip accounting and reconciliation.
 
Schedule meetings and deconflict schedules.
 
Schedule conference or meeting rooms as well as plan and schedule meeting logistics and audiovisual resources.
 
Assist with preparing and editing Word Documents, PowerPoint presentations, and other materials.
 
Capture diligent minutes during meetings and discussions and file them accordingly.
 
Assist with administrative functions for lab visitors and events, including travel.
 
Provide administrative support to the Chief Operating Officer when the Executive Administrative Assistant is unavailable.
 
Education
 
Associate's Degree required
 
Experience
 
7 or more years relevant experience required
 
Experience and Education Exchange
 
Education above the minimum may be substituted for experience.
 
Knowledge, Skills and Abilities
 
Ability to work independently as well as with a team, depending on the situation., High
 
Thrive in working with a demanding, fast paced office environment., High
 
Ability to work on multiple priorities simultaneously., High
 
Strong interpersonal skills and teamwork while providing courteous and efficient customer service both internally and externally while maintaining confidentiality of sensitive information., High
 
Strong organizational and analytical skills., Medium
 
Strong communication skills in phone, virtual and in person environments., Medium
 
Ability to take detailed notes and minutes for meetings., Medium
 
Ability to adapt and perform under changing work requirements., High
 
Ability to maintain and promote a positive attitude., High
 
Good decision-making and negotiation skills., High
 
About Jefferson Lab
 
Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.
 
A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC, Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.
 
Total Rewards at Jefferson Lab
 
At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
 
<ul>
<li>Medical, Dental, and Vision Care Plans • Flexible Spending Accounts</li>
<li>Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)</li>
<li>401(k) Plan – 9% Lab Contribution; 100% vested • Flexible Work Arrangements</li>
</ul>
(Remote & Alternate Work Schedules available)
 
<ul>
<li>Tuition Assistance, Training and Professional Development Programs</li>
<li>Live near the waterways of the Chesapeake Bay region with access to nearby beaches,</li>
</ul>
mountains, and all major metropolitan centers on the East Coast
 
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer.
 
JSA is committed to providing reasonable accommodation for people with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting@jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8 am – 5 pm EST to provide the nature of your request.
 
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.
 
Nearest Major Market: Hampton Roads

Sr. Administrative Specialist - Deputy COO/PMO Director

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Chief Operations Officer (COO) - Telecommunications | Saudi Arabia

Sr. Administrative Specialist - Deputy COO/PMO Director