corporate administrative assistant

Nihang Law Professional Corporation

About UsNihang Law Professional Corporation is a full-service law firm providing legal services across Real Estate, Immigration, Family, Estate Planning, Litigation, and Corporate Law. Our team is dedicated to delivering professional, timely, and client-focused legal support. We are seeking a highly organized Administrative Assistant to join our growing team and support daily operations across multiple departments.Position SummaryThe Administrative Assistant will provide comprehensive administrative and clerical support to ensure efficient day-to-day operations of the office. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced professional environment.Key Responsibilities<ul><li>Provide administrative support to lawyers, clerks, and management staff.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and professional communication.</li><li>Maintain and organize client files in compliance with firm policies.</li><li>Schedule client meetings and appointments; manage the firm&rsquo;s calendar.</li><li>Assist with document preparation and reports.</li><li>Provide excellent customer service to clients.</li><li>Update and maintain data in CRM and case management systems (e.g., Zoho, Clio, or equivalent).</li><li>Perform data entry tasks and maintain accurate records</li><li>Contribute to process improvement and internal efficiency initiatives.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree</li><li>1&ndash;3 years of administrative experience (law office experience is an asset).</li><li>Strong organizational and time-management skills.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Experience with CRM or practice management systems (Zoho, Clio, or similar) is an asset.</li><li>Ability to multitask, prioritize, and work independently under minimal supervision.</li><li>High degree of professionalism, discretion, and confidentiality.</li></ul>What We Offer<ul><li>Competitive salary commensurate with experience.</li><li>Opportunity to work in a supportive and collaborative team environment.</li><li>Professional development and training opportunities.</li></ul>Job Type: Full-timeWork Location: In person

Administrative Assistant

Pinerium

<div>
 
 We are looking for a highly organized and proactive
 
 Administrative Assistant
 
 to manage the day-to-day operations of our office and support the smooth functioning of our company activities. As the
 
 Administrative Assistant
 
 at Pinerium, you will be responsible for ensuring that all administrative functions run efficiently, contributing to the overall success of the organization. You will collaborate with different departments to ensure operational excellence and act as the point of contact for office management and administrative tasks.
 
 
 <ul>
 <li>
 
 
 Office Management
 
 : Oversee daily office operations, ensuring that office supplies, equipment, and facilities are well-maintained and fully stocked. Liaise with vendors and service providers to ensure smooth office operations.
 
 
 </li>
 <li>
 
 
 Administrative Support
 
 : Provide general administrative support to all departments, including managing calendars, scheduling meetings, and coordinating events. Assist with document preparation, formatting, and filing.
 
 
 </li>
 <li>
 
 
 Communication Management
 
 : Handle incoming and outgoing communications, including emails, phone calls, and other correspondence. Act as the primary point of contact for administrative inquiries and ensure timely responses.
 
 
 </li>
 <li>
 
 
 Meeting Coordination
 
 : Organize and prepare for internal and external meetings, including booking meeting rooms, preparing agendas, and taking minutes. Follow up on action items to ensure timely completion.
 
 
 </li>
 <li>
 
 
 Event Planning
 
 : Plan and coordinate company events, team-building activities, and office functions. Manage logistics, catering, and other event-related tasks.
 
 
 </li>
 <li>
 
 
 Record Keeping
 
 : Maintain organized filing systems (physical and digital) to ensure that company records are secure and easily accessible. Ensure proper handling of confidential information and documents.
 
 
 </li>
 <li>
 
 
 Travel Arrangements
 
 : Arrange travel for company staff, including booking flights, hotels, and transportation. Ensure all travel itineraries are accurate and aligned with company schedules.
 
 
 </li>
 <li>
 
 
 Vendor and Supplier Management
 
 : Manage relationships with office suppliers and service providers to ensure the smooth operation of office functions. Negotiate contracts and oversee office-related purchases.
 
 
 </li>
 <li>
 
 
 Facilities Management
 
 : Ensure the office environment is well-maintained, including cleanliness, equipment functionality, and overall office safety. Coordinate maintenance services as needed.
 
 
 </li>
 <li>
 
 
 Budget Tracking
 
 : Assist in managing office-related expenses, preparing expense reports, and tracking the office operations budget. Ensure that office expenses stay within budget limits.
 
 
 </li>
 <li>
 
 
 Health and Safety Compliance
 
 : Ensure the office complies with health and safety regulations. Implement and oversee safety protocols to maintain a secure workplace.
 
 
 </li>
 <li>
 
 
 Project Assistance
 
 : Provide administrative support for various company projects and initiatives, ensuring tasks are completed on time and efficiently. Work with teams across departments to facilitate smooth project operations.
 
 
 </li>
 <li>
 
 
 Onboarding Support
 
 : Assist HR with the onboarding process for new hires, including setting up workspaces, preparing onboarding documents, and facilitating introductions to the team.
 
 
 </li>
 <li>
 
 
 Customer Service
 
 : Act as the point of contact for customer inquiries related to administrative matters. Ensure that customer queries are addressed promptly and professionally.
 
 
 
 
 
 </li>
 </ul>
 Requirements
 
 
 
 
 Educational Background
 
 : Bachelor&rsquo;s degree in Business Administration, Office Management, or a related field (preferred).
 
 
 
 <ul>
 <li>
 
 
 Experience
 
 : Proven experience as an administrative assistant or office manager in a corporate setting.
 
 
 </li>
 <li>
 
 
 Technical Skills
 
 : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software. ERP system experience is a plus.
 
 
 </li>
 <li>
 
 
 Organizational Skills
 
 : Strong ability to multitask, prioritize tasks, and manage time effectively. Keen attention to detail and accuracy in work.
 
 
 </li>
 <li>
 
 
 Communication Skills
 
 : Excellent written and verbal communication skills. Ability to manage both internal and external communications with professionalism.
 
 
 </li>
 <li>
 
 
 Problem-Solving
 
 : Strong problem-solving abilities with the capability to handle issues independently and find solutions in a fast-paced environment.
 
 
 </li>
 <li>
 
 
 Interpersonal Skills
 
 : Ability to collaborate with team members, vendors, and service providers. A team player with a customer-service-oriented approach.
 
 
 </li>
 <li>
 
 
 Confidentiality
 
 : Ability to handle sensitive information with discretion and maintain a high level of confidentiality.
 
 
 </li>
 <li>
 
 
 Adaptability
 
 : Flexible and adaptable in a dynamic work environment, able to handle unexpected tasks and changing priorities.
 
 
 </li>
 <li>
 
 Additional Requirement:
 
 Candidate must have their own laptop.
 
 </li>
 <li>
 Must be a non-smoker (All types)
 
 
 
 
 </li>
 </ul>
 Benefits
 
 
 <ul>
 <li>
 Competitive salary and benefits package.
 
 </li>
 <li>
 A supportive and collaborative work environment.
 
 </li>
 <li>
 Opportunities for professional growth and development.
 
 </li>
 <li>
 Involvement in company-wide activities and projects.
 
 </li>
 <li>
 A dynamic and entrepreneurial work culture that fosters innovation and teamwork.
 
 </li>
 </ul>
</div>

Wells Fargo

<div>About this role: 
 
Wells Fargo is seeking an Administrative Assistant. We believe in the power of working together because great ideas can come from anyone. Through collaboration, any employee can have an impact and make a difference for the entire company. Explore opportunities with us for a career in a supportive environment where you can learn and grow. 
 
In this role, you will:<ul><li>
Support Administrative Assistants or leaders by performing routine administrative tasks</li><li>
Identify ways to improve individual work processes within established administrative procedures</li><li>
Perform routine administrative tasks, including scheduling appointments, making travel arrangements, distributing mail, producing routine documents and reports, using word processing and spreadsheet software, performing routine data entry operation, answering, as well as directing phone calls, and taking messages as needed</li><li>
Receive direction from administrative assistants, supervisors, or leaders</li><li>
Escalate questions and issues to more experienced individuals</li><li>
Interact with immediate Administrative Assistants team on basic information, as well as internal and external clients</li></ul>
Required Qualifications:<ul><li>
6+ months of Administrative Support experience or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education</li></ul>
Desired Qualifications:<ul><li>
6+ months to 2+ years of relevant experience as an Executive Assistant, Company Secretary or any relevant experience for both virtual/remote or corporate work environment.</li><li>
Experience working or dealing with stakeholders in a multi-cultural environment.</li></ul>
Job Expectations:<ul><li>
Candidate must be willing to work on Evening Schedule (8PM-5 AM Manila time)</li><li>
Work Location will be in Five Neo, BGC.</li></ul>
Posting End Date:
 
18 Dec 2025 
*Job posting may come down early due to volume of applicants.
 
 
We Value Equal Opportunity 
 
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. 
 
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. 
 
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process. 
 
Applicants with Disabilities 
 
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . 
 
Drug and Alcohol Policy 
 
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. 
 
Wells Fargo Recruitment and Hiring Requirements: 
 
a. Third-Party recordings are prohibited unless authorized by Wells Fargo. 
 
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.</div>

PwC India

<div>
 
 
 Line of Service
 
 
 Advisory
 
 
 
 
 Industry/Sector
 
 
 Not Applicable
 
 
 
 
 Specialism
 
 
 Operations
 
 
 
 
 Management Level
 
 
 Administrative
 
 
 
 
 Job Description &amp; Summary
 
 
 At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.
 
 
 Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.
 
 
 
 *Why PWC
 
 
 At PwC, you will be part of a vibrant community of solvers that leads with trust and creates distinctive outcomes for&nbsp;our clients and communities. This purpose-led and values-driven work, powered by technology in an environment that drives innovation, will enable you to make a tangible impact in the real world. We reward your contributions, support your wellbeing, and offer inclusive benefits, flexibility programmes and mentorship that will help you thrive in work and life. Together, we grow, learn, care, collaborate, and create a future of infinite experiences for&nbsp;each other. Learn more
 
 &nbsp;
 
 
 
 
 about us
 
 
 
 .
 
 At PwC, we believe in providing equal employment opportunities, without any discrimination on the grounds of gender, ethnic background, age, disability, marital status, sexual orientation, pregnancy, gender identity or expression, religion or other beliefs, perceived differences and status protected by law. We strive to create an environment where each one of our people can bring their true selves and contribute to their personal growth and the firm&rsquo;s growth. To enable this, we have zero tolerance for any discrimination and harassment based on the above considerations. "
 
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Act as the point of contact among executives, employees, clients and other external partners
 </li>
 <li>
 Manage information flow in a timely and accurate manner
 </li>
 <li>
 &nbsp;Manage executives&rsquo; calendars and set up meetings
 </li>
 <li>
 Make travel and accommodation arrangements
 </li>
 <li>
 Rack daily expenses and prepare weekly, monthly or quarterly reports
 </li>
 <li>
 Oversee the performance of other clerical staff
 </li>
 <li>
 Act as an office manager by keeping up with office supply inventory
 </li>
 <li>
 Format information for internal and external communication &ndash; memos, emails, presentations, reports
 </li>
 <li>
 Take minutes during meetings
 </li>
 <li>
 Screen and direct phone calls and distribute correspondence
 </li>
 <li>
 Organize and maintain the office filing system
 
 
 </li>
 </ul>
 
 Mandatory skill sets:
 
 
 
 Work experience as an Executive Assistant, Personal Assistant or similar role
 
 &middot;&nbsp; Excellent MS Office knowledge.
 
 &middot;&nbsp; Outstanding organizational and time management skills
 
 &middot;&nbsp; Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
 
 &middot;&nbsp; Excellent verbal and written communications skills
 
 &middot;&nbsp; Discretion and confidentiality
 
 
 
 Preferred skill sets:
 
 
 
 Work experience as an Executive Assistant, Personal Assistant or similar role
 
 &middot;&nbsp; Excellent MS Office knowledge.
 
 &middot;&nbsp; Outstanding organizational and time management skills
 
 &middot;&nbsp; Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
 
 &middot;&nbsp; Excellent verbal and written communications skills
 
 &middot;&nbsp; Discretion and confidentiality
 
 
 
 Years of experience required:
 
 
 
 4 &ndash; 10 Yrs
 
 
 
 Education qualification:
 
 
 
 B.Sc, MSc, MBA, B.Com
 
 
 
 
 
 Education
 
 
 
 
 (if blank, degree and/or field of study not specified)
 
 
 
 Degrees/Field of Study required: Master of Science, Bachelor of Science, Master of Business Administration, Bachelor of Commerce
 
 
 Degrees/Field of Study preferred:
 
 
 
 
 
 Certifications
 
 
 
 
 (if blank, certifications not specified)
 
 
 
 
 
 
 Required Skills
 
 
 Executive Assistance
 
 
 
 
 Optional Skills
 
 
 Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Change Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Digital Development, Document Scanning {+ 45 more}
 
 
 
 
 
 Desired Languages
 
 
 
 
 (If blank, desired languages not specified)
 
 
 
 
 
 
 Travel Requirements
 
 
 Not Specified
 
 
 
 
 Available for Work Visa Sponsorship?
 
 
 No
 
 
 
 
 Government Clearance Required?
 
 
 No
 
 
 
 
 Job Posting End Date
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
</div>

IN_Administrative 2_Executive Assistant_Advisory Corporate_Advisory_Gurgaon

Mindware

<div>
 Date: Nov 6, 2025
 
 
 Location:
 
 
 Dubai, AE
 
 
 Company: MINDWARE TECHNOLOGY TRADING L.L.C.
 
 
 Req ID: 2402
 
 
 
 Job Title
 
 
 
 
 Administrative Assistant (Emiratization)
 
 
 
 
 Job Scope
 
 
 
 The Administrative Assistant is accountable for providing high-level administrative support to the Direct Manager and the team in an efficient and timely manner while performing various clerical and administrative functions.
 
 
 
 Main Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support in a timely and professional manner
 </li>
 <li>
 Maintain and coordinate calendars, plan and set appointments, meetings and events and make timely reminders
 </li>
 <li>
 Receive, sort and direct all incoming correspondences and respond as assigned
 </li>
 <li>
 Screen and direct phone calls appropriately, take notes and transmit messages accordingly
 </li>
 <li>
 Prepare letters, replies, reports and reviews as and when requested by the Direct Manager
 </li>
 <li>
 Handle and update the office expenses, invoices and payments and share related reports accordingly
 </li>
 <li>
 Organize and maintain the filing system and documentation
 
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Education
 
 
 
 Bachelor&rsquo;s degree in Business Administration or any other related field
 
 
 
 Experience
 
 
 
 At least 3 years of relevant experience
 
 
</div>

Pen & Voice

Job Vacancy: Administrative AssistantPen &amp; Voice LLC &ndash; Doha, Qatar (QFC Registered)Pen &amp; Voice LLC, a leading Public Relations and Media Production agency based in Media City Qatar, is seeking a highly organized and proactive Administrative Assistant to join our team.Key Responsibilities<ul><li>Provide day-to-day administrative and office support</li><li>Manage schedules, coordinate meetings, and handle internal communication</li><li>Assist with documentation, filing, data entry, and basic reporting</li><li>Support PR and media operations with logistical tasks when needed</li><li>Maintain a professional and welcoming office environment</li></ul>Requirements<ul><li>Strong communication skills (English required; Arabic is a plus)</li><li>Excellent organizational skills and attention to detail</li><li>Proficiency in Microsoft Office and standard admin tools</li><li>Positive attitude, reliability, and ability to multitask</li><li>Previous experience in admin or office support roles preferred</li></ul>Salary &amp; Benefits<ul><li>Monthly Salary: QAR 3,000</li><li>Supportive work environment</li><li>Growth and development opportunities</li><li>Chance to be part of an international PR &amp; media team</li></ul>How to ApplyInterested candidates may send their CV to:careers@penandvoice.net Subject: Administrative Assistant ApplicationJob Types: Full-time, PermanentPay: Up to QAR3,000.00 per month

Directpath Management Consultancy Services, OPC

Administrative Assistant (Independent Contractor)<ul><li>Remote &ndash; Philippines</li><li>&#8369;20,000 per month (contract-based)</li><li>Full-Time | Immediate Start</li></ul>About the Company Directpath Global Technologies (DGT) is a Managed Security Service Provider (MSSP) committed to helping organizations strengthen their cybersecurity posture through innovation and reliability. We are looking for a detail-oriented and proactive Administrative Assistant (Independent Contractor) to support our executive and sales team.Role Overview As an independent contractor, you will provide remote administrative and operational support to help ensure smooth day-to-day business activities. You will collaborate closely with company leaders, coordinate schedules, and manage various administrative tasks with professionalism and confidentiality.Key Responsibilities<ul><li>Provide administrative and clerical support to executives and managers.</li><li>Manage calendars, organize meetings, and coordinate travel arrangements.</li><li>Prepare and format reports, correspondence, and presentations.</li><li>Maintain and update records, databases, and document systems.</li><li>Assist with communication between internal and external stakeholders.</li><li>Support expense tracking and basic recordkeeping.</li><li>Perform other administrative duties as needed to support the team.</li></ul>Qualifications<ul><li>At least 2&ndash;3 years of experience in administrative or executive support roles.</li><li>Strong command of English (written and verbal).</li><li>Excellent organizational, time management, and multitasking skills.</li><li>Proficient in Microsoft Office and Google Workspace.</li><li>Reliable internet connection and ability to work independently.</li><li>Professional demeanor and high attention to detail.</li></ul>Preferred Skills<ul><li>Experience working with international or tech-focused teams.</li><li>Prior experience as an independent contractor or virtual assistant.</li></ul>Compensation &amp; Terms Monthly Fee: &#8369;20,000 (independent contractor basis)<ul><li>Work Setup: Fully remote (Primarily remote role with occasional in-person meetings within Metro Manila, particularly in Makati or Quezon City)</li><li>Start Date: Immediately available</li><li>This is a contract-based, non-employee position. The contractor will issue their own invoice and manage applicable taxes or contributions.</li></ul>Why Work with DGT At DGT, you&rsquo;ll collaborate with a globally minded, innovative team that values integrity, flexibility, and professional growth. This is a great opportunity for self-motivated professionals seeking long-term remote work in a dynamic and supportive environment.How to Apply Send your resume and a short cover letter to exec.asst@dgti.tech with the subject line:<ul><li>&quot;Administrative Assistant (Independent Contractor) &ndash; [Your Name]&rdquo;</li></ul>Job Type: Full-timePay: From Php20,000.00 per monthWork Location: In person

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