corporate administrative assistant

Regency Pacific

At Regency Pacific Management, our philosophy is centered on, “Bringing Independence to Living and Quality to Life”, for the many residents we serve. We specialize in Retirement/Independent Living, Assisted Living, Memory Care, Rehabilitation Therapy, Respite Care, Skilled Nursing and Long Term Care , services. We are looking for like-minded individuals to join our team.
 
Corporate Legal Assistant
 
We are currently seeking resumes from experienced Corporate Legal Assistants or Paralegals who understand the importance of their role in maintaining our organization's legal integrity—this is a career opportunity to work in the vibrant Eastgate area of Bellevue, WA.
 
As a Corporate Legal Assistant, you will play a crucial role in our operations. Your strong organizational, detail-oriented, and excellent follow-through skills will be essential as you coordinate various aspects of document preparation, distribution, and creation. You will also maintain our legal files and ensure compliance with all necessary reports and notices.
 
<ul>
<li>Organize and maintain contracts and legal files,</li>
<li>Obtain good standing certificates from the Secretary of State.</li>
<li>Prepare meeting minutes for shareholders.</li>
<li>Prepare and file DBAs.</li>
<li>Apply for Federal Identification numbers and prepare all documentation.</li>
<li>Maintain and apply for healthcare facility licenses.</li>
<li>Maintain government healthcare payer credentialing (Medicare, Medicaid, VA).</li>
<li>Work with all inside and outside counsel regarding any potential claims.</li>
<li>Prepare draft letters for various legal, insurance, finance, or HR needs.</li>
<li>Review and summarize key points in legal documents or contracts.</li>
<li>Assist with Federal and state Legal regulatory compliance.</li>
<li>Assist with insurance policy management, claims submissions, and tracking.</li>
<li>Assist the HR and Finance teams in collecting, preparing, and distributing legal documents.</li>
<li>General clerical duties include scanning, filing, and assisting other departments as needed.</li>
<li>Managing corporate vehicle licensing, insurance, tracking, lost titles, etc.</li>
<li>Receiving, reviewing, tracking, and allocating legal counsel invoices to the appropriate projects.</li>
</ul>
Position Requirements: 
<ul>
<li>This position requires a high level of professionalism to work with all employees. You are required to use tact and diplomacy when dealing with others.</li>
<li>Must maintain all information in the strictest of confidence.</li>
<li>A minimum of 5 years of corporate legal assistant or paralegal experience and the ability to read, write, and communicate fluent English are required.</li>
<li>Proficient in Microsoft Word, Excel, Outlook.</li>
<li>Must be able to process routine daily functions while resolving sensitive issues and complex assignments utilizing above-average critical thinking skills.</li>
<li>Attention to detail and excellent follow-through are a must.</li>
<li>Must possess strong attention to detail, balance multiple projects, and good time management skills.</li>
<li>A Bachelor's degree is preferred, but we also value experience and a strong work ethic.</li>
<li>Real estate experience is a plus.</li>
<li>Notary license, or willingness to obtain one (at company's expense).</li>
<li>Knowledge of healthcare terms, operations, and licensure is a plus.</li>
</ul>
Our Benefits: 
<ul>
<li>Medical/Dental/Vision</li>
<li>401K</li>
<li>Employee Discount</li>
<li>Paid Time Off (PTO)</li>
<li>Retirement Plan</li>
<li>Life Insurance</li>
</ul>
Our company values diversity and is committed to providing equal opportunities to all. We foster a supportive and collaborative work environment where every team member's contribution is valued.

Corporate Legal Administrative Assistant

Oceano Apex LLC

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.E Reports To: Director Job Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative Support<ul><li>Manage daily office activities to ensure operational efficiency.</li><li>Oversee office supplies, vendor coordination, logistics, and facility upkeep.</li><li>Maintain structured filing systems &ndash; both physical and digital.</li><li>Monitor and track deadlines, office tasks, projects, and follow-ups.</li></ul>2. Director Support<ul><li>Manage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.</li><li>Prepare meeting agendas, take minutes, and track action items.</li><li>Arrange professional travel, including flights, hotels, and itineraries.</li><li>Draft, edit, and manage internal documents, memos, presentations, and reports.</li><li>Filter and prioritize emails, calls, and messages for the Director.</li><li>Ensure timely completion of tasks, projects, and reminders.</li></ul>3. Communication &amp; Liaison<ul><li>Serve as a key point of contact between the Director and internal/external stakeholders.</li><li>Manage confidential communication with utmost discretion.</li><li>Represent the Director professionally in communications and interactions.</li><li>Assist with occasional personal errands and confidential non-work requests.</li></ul>Qualifications:<ul><li>Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Strong command of English (written and verbal); Arabic is an advantage.</li><li>Proficient in Microsoft Office Suite and digital office tools.</li><li>Excellent organizational and time management skills.</li><li>Ability to handle sensitive and confidential information professionally.</li><li>Experience in a startup environment or financial services industry preferred.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

Administrative cum Personal Assistant

Job Title: Administrative cum Personal AssistantLocation: Meydan Grandstand, 6th Floor, Meydan Road, Nad Al Sheba, Dubai, U.A.EReports To: DirectorJob Type: Full-TimeAbout the Company:Oceano Apex LLC is a startup wealth management firm based in Dubai, specialising in offering personalized financial advisory and investment services to High Net Worth Individuals. With a commitment to excellence, trust, and innovation, we are shaping a new standard in the wealth management industry. We are looking for energetic and professional talent ready to grow with us.Job Summary:We are seeking a highly organized, resourceful, and proactive Administrative cum Personal Assistant to provide comprehensive support to the Director and handle office coordination tasks. This role requires a multi-tasker with excellent communication skills who can independently manage both corporate and personal responsibilities with integrity and discretion.Key Responsibilities:1. Office &amp; Administrative SupportManage daily office activities to ensure operational efficiency.Oversee office supplies, vendor coordination, logistics, and facility upkeep.Maintain structured filing systems &ndash; both physical and digital.Monitor and track deadlines, office tasks, projects, and follow-ups.2. Director SupportManage the Director&rsquo;s calendar, schedule appointments, and coordinate meetings.Prepare meeting agendas, take minutes, and track action items.Arrange professional travel, including flights, hotels, and itineraries.Draft, edit, and manage internal documents, memos, presentations, and reports.Filter and prioritize emails, calls, and messages for the Director.Ensure timely completion of tasks, projects, and reminders.3. Communication &amp; LiaisonServe as a key point of contact between the Director and internal/external stakeholders.Manage confidential communication with utmost discretion.Represent the Director professionally in communications and interactions.Assist with occasional personal errands and confidential non-work requests.Qualifications:Minimum 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.Strong command of English (written and verbal); Arabic is an advantage.Proficient in Microsoft Office Suite and digital office tools.Excellent organizational and time management skills.Ability to handle sensitive and confidential information professionally.Experience in a startup environment or financial services industry preferred.Job Type: Full-timeJob Type: Full-timePay: AED3,000.00 - AED4,000.00 per month

34 Real Estate Valuation

Job Overview: Al Ruwad Real Estate is seeking a highly professional and experienced Exclusive Administrative Assistant to support our CEO. This is a high-priority role requiring full dedication, discretion, and a deep understanding of the Dubai real estate market. The role involves managing all aspects of the CEO&rsquo;s schedule, meetings, appointments, and follow-ups, ensuring seamless operations and representation of the CEO in all official matters when required.Please send your cv at talent@iahgroup.aeBudget for this role - upto AED 8000Key Responsibilities:<ul><li>Manage CEO&rsquo;s calendar, appointments, meetings, and exclusive events related to CEO&rsquo;s personal deals withing Alruwad.</li><li>Schedule and coordinate property viewings, VIP client meetings, and corporate events.</li><li>Handle communication and follow-ups with investors, tenants, landlords, developers, and other stakeholders.</li><li>Review, prepare, and track all documents (EOI&rsquo;s, unit bookings, SPA&rsquo;s, tenancy documents, contracts, addendums, and legal forms)</li><li>Ensure compliance with RERA, DLD, AML and other relevant Dubai real estate regulations.</li><li>Attend meetings and viewings with or on behalf of the CEO when required.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Work closely with the General Manager and report directly under CEO&rsquo;s supervision.</li><li>Manage and update CRM efficiently for all relevant activities.</li><li>Organize and maintain filing systems, reports, and important documents.</li></ul>Requirements:<ul><li>Minimum 2 years of Dubai real estate experience in administrative or executive support roles.</li><li>Strong knowledge of Dubai tenancy contracts, forms, addendums, and RERA/DLD regulations.</li><li>Bachelor&rsquo;s degree from a recognized institution.</li><li>Languages: Arabic (Advanced), English (Advanced); additional languages are an advantage.</li><li>Highly presentable, structured, punctual, and professional.</li><li>Proven ability to work independently, manage priorities, and multitask effectively.</li><li>Expert in CRM software and administrative tools.</li></ul>Job Type: Full-timePay: AED7,000.00 - AED8,000.00 per monthExperience:<ul><li>real estate admin: 2 years (Required)</li><li>personal assistant: 2 years (Required)</li></ul>Language:<ul><li>arabic (Required)</li></ul>

Administrative Assistant to CEO - Real Estate Background - Arabic Speaker

Marnell Companies

Marnell Howryla Architecture, Marnell Design &amp; Marnell Consulting &ndash; Administrative AssistantMarnell Companies is a vertically-integrated group of architecture, design, consulting, construction management, construction, and turnkey real estate development professionals. From our headquarters in the Hospitality &amp; Entertainment capital of the world, we have delivered projects to the most exclusive &amp; exceptional developers, operators, hoteliers, entertainment leaders, and visionaries for over 40 years.Marnell Howryla Architecture, a business unit of Marnell Companies, is seeking technologically forward, innovative and driven architectural professionals to join our team as we continue to create environments of the future. At Marnell Howryla Architecture we have a passion for creating venues that stand apart, catch the eye, and stir the imagination. We are seeking an Administrative Professional that will complement our team and join us in our Las Vegas Studio to deliver a high level of design excellence.An Administrative Assistant at Marnell will:<ul><li>Provide typing, word processing, dictation, copying, and distribution of all correspondence required by the Architecture, Consulting and Design staff.</li><li>Create and maintain departmental files.</li><li>Process departmental timecards.</li><li>Prepare the necessary prepay request forms for approval.</li><li>Reconcile company credit card statements.</li><li>Coordinate and assist with the procurement of Architecture / Consulting Department office supplies and specialty items as needed.</li><li>Coordinate Architecture / Consulting / Design travel arrangements.</li><li>Expediate Construction Administration for Architecture and Design Team</li><li>Processing of RFI&rsquo;s, submittals and other Construction Administration documents</li><li>Utilize in-house specification writing application to log / track Furniture, Fixture &amp; Equipment (FF&amp;E) submittals.</li><li>Assist design staff with organization and tracking of project documentation and distribution to project team.</li><li>Assist staff with scheduling project meetings.</li><li>Assist and promote a clean and tidy working environment.</li><li>Department and corporate phone coverage, as needed.</li><li>Assist with scheduling Continuing Education Luncheons and Design Vendor presentations, specifically for Architecture and Design.</li><li>Any other services, acts, or things necessary or advisable to manage and conduct the business of the Company.</li></ul>Requirements<ul><li>Must be highly organized and detail orientated.</li><li>Good verbal and written communication skills and work well in a team organization.</li><li>Working knowledge of Current Office 365 applications: Outlook, Word, and Excel.</li><li>Knowledge of web-based meeting platforms: Zoom, Teams, etc.</li><li>Efficient with web-based file sharing and construction applications: OneDrive, Autodesk Construction Cloud, Procore, CMiC, etc.</li><li>Proficient with Adobe Acrobat and/or Bluebeam Revu</li><li>Effective time management skills with ability to prioritize and manage multiple tasks efficiently and effectively.</li><li>Position requires excellent people skills in dealing with company/client relationships.</li><li>Must be able to multitask efficiently and effectively.</li><li>Ability to maintain strict confidentiality.</li><li>Minimum five (5) years Administrative Assistant experience required, preferably from an Architectural background.</li></ul>Job Type: Full-timePay: $50,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have an Architectural background?</li></ul>Experience:<ul><li>Administrative Assistant: 5 years (Required)</li></ul>Work Location: In person

Administrative Assistant

Ford Audio Video

Why Join Ford AV?Ford AV has delivered industry-leading audiovisual systems for over 50 years, partnering with top companies, universities, and government agencies. Join our team to work with cutting-edge technology in a collaborative, growth-focused environment.<ul><li>Ongoing Training &amp; Certifications (OSHA, DOT)</li><li>Comprehensive Benefits PTO &amp; Major Holidays, Health &amp; Life Insurance, 401k Matching, Discretionary Profit Sharing</li><li>Career Advancement Opportunities in an industry-leading company.</li><li>A Collaborative Culture where ideas thrive, and successes are celebrated.</li></ul>Description The Administrative Assistant provides high-level support to the Corporate Administrator, executive leadership, and the Bid Division Manager. This role requires outstanding organizational skills, attention to detail, and a proactive mindset. You&rsquo;ll help ensure daily operations run smoothly, legal and financial risks are minimized, and projects stay compliant and well-documented.What You&rsquo;ll Do<ul><li>Provide administrative support to the Corporate Administrator and executive team</li><li>Act as a backup to the Corporate Administrator during absences</li><li>Coordinate meetings via Microsoft Teams, including scheduling and follow-up</li><li>Draft, edit, and finalize reports, correspondence, legal documents, and meeting minutes</li><li>Maintain and update corporate documents and shared files</li><li>Conduct research on new jurisdictions, regulations, and compliance topics</li><li>Manage special projects involving cross-functional teams</li><li>Use Excel to track data, apply formulas, and generate reports</li><li>Secure, organize, and maintain legal documentation for job contracts</li><li>Ensure each job has a binding customer contract in place</li><li>Manage timely and accurate customer change orders and track project scope changes</li><li>Oversee licensing, insurance, billing, and lien waiver requirements</li><li>Negotiate and finalize legal agreements for equipment and services</li><li>Maintain a high level of confidentiality and professionalism</li></ul>What We&rsquo;re Looking For<ul><li>Proven experience as an Administrative or Executive Assistant, or in a similar support role</li><li>Experience in construction, AV, or a related technical field</li><li>Associate&rsquo;s degree or higher in Electronics or a related discipline</li><li>Strong communication and interpersonal skills at all organizational levels</li><li>Excellent writing skills with a polished, professional tone</li><li>60+ WPM typing speed with strong attention to detail</li><li>Proficient in Microsoft Office Suite&mdash;especially Excel, Word, Outlook, and Teams</li><li>Familiarity with safety standards and OSHA regulations</li><li>Organized, tech-savvy, self-motivated, and able to handle competing priorities</li></ul>Ready to Apply?Take the next step in your career and join a team that values your skills and expertise. Click the link to apply today:www.fordav.com/careers.Drug-Free Workplace Ford is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. EOE/AA/M/F/D/V. Physical Requirements The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency. In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements.#FAVCorpJob Type: Full-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Corporate & Contracts Admin Asst - Austin, TX

Scholarshiphive Edutancy

About ScholarshipHive EdutancyScholarshipHive Edutancy is an education-focused consultancy committed to helping students access global academic opportunities and scholarships. We are seeking a dedicated and organized Administrative Assistant to support our growing operations, manage information flow, and enhance the efficiency of our essential administrative and student support services.Organization: ScholarshipHive EdutancyLocation: Onsite/RemoteEmployment Type: Full-time, PermanentApplication Deadline: Until FilledPosition OverviewThe Administrative Assistant will be responsible for a full range of administrative and clerical duties necessary to support the executive staff, ensure the efficient operation of the office, and facilitate communication between staff, students, and external partners. The ideal candidate must be highly proficient in office software, capable of preparing detailed reports, and skilled in managing complex schedules and information systems.Key Responsibilities:Administrative &amp; Document Management<ul><li>Prepare and review correspondence, reports, manuals, presentations, and other documents on behalf of management and staff. This includes drafting, formatting, and editing documents for grammar, clarity, and adherence to company standards.</li><li>Establish and maintain effective manual and computerized information filing and retrieval systems. Classify and code documents to ensure quick and accurate retrieval of student records and organizational data.</li><li>Coordinate the flow of information internally within the organization and externally with clients, scholarship boards, and educational institutions.</li><li>Manage incoming and outgoing communications, including prioritizing, disseminating, and responding to emails and mail.</li></ul>Office &amp; Event Coordination<ul><li>Schedule and confirm appointments, meetings, and conferences for managers and senior staff, including booking boardrooms and preparing necessary materials (agendas, handouts).</li><li>Set up and maintain organizational information databases (e.g., student application trackers, client contact lists, service logs) and update content as required.</li><li>Coordinate logistical arrangements for internal events, workshops, and student information sessions, including room bookings, catering, and materials preparation.</li><li>Supervise the acquisition and maintenance of office supplies and manage relationships with external service providers (e.g., couriers, IT support).</li></ul>Financial &amp; Data Support<ul><li>Perform basic financial administrative tasks such as tracking office expenses, preparing and verifying invoices for approval, and reconciling petty cash.</li><li>Compile data and prepare routine administrative and operational reports, summaries, and logs using spreadsheets and database software.</li></ul>Client and Executive Support<ul><li>Act as the primary point of contact for internal and external inquiries, directing calls and visitors to the appropriate person or department.</li><li>Provide professional and timely administrative support to senior staff and management.</li><li>Follow up with students and clients regarding necessary documentation and appointment confirmations, maintaining high standards of professionalism.</li></ul>Qualifications<ul><li>Completion of secondary school is required.</li><li>A minimum of 1&ndash;2 years of verifiable full-time experience performing administrative or executive clerical duties is strongly preferred.</li><li>Demonstrated high proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar).</li><li>Exceptional written communication skills, with proven ability to edit and format complex professional documents.</li><li>Superior organizational, time management, and detailed record-keeping skills.</li><li>Ability to work independently, manage multiple priorities, and maintain confidentiality.</li><li>Professional, friendly, and highly service-oriented demeanor.</li></ul>Why Join ScholarshipHive Edutancy?<ul><li>Positive, collaborative, and supportive work culture.</li><li>Meaningful opportunity to contribute to student success and global education.</li><li>Room for professional development and career advancement.</li><li>Competitive compensation package.</li></ul>How to ApplyPlease submit your resume outlining your relevant administrative experience to: contact@scholarshiphive.comUse the subject line: &ldquo;Administrative Assistant Application &ndash; Your Name&quot;Job Type: Full-timePay: Rs45,000.00 - Rs80,000.00 per monthWork Location: Hybrid remote in Lahore

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10000 corporate administrative assistant jobs NEAR_ME

Corporate Legal Administrative Assistant

Administrative cum Personal Assistant

Administrative cum Personal Assistant

Administrative Assistant to CEO - Real Estate Background - Arabic Speaker

Administrative Assistant

Corporate & Contracts Admin Asst - Austin, TX

Administrative Assistant