corporate administrative assistant

GM Financial

<div>Why GM Financial Bank?
 
 
GM Financial Bank is a newly formed bank. Team members joining now will play a pivotal role in shaping the bank, which will offer auto finance and deposit products. Joining GM Financial Bank means an opportunity to help build a customer-focused bank from the ground up.
This position will be posted until filled.</div>
 <div>About the role:
The Senior Administrative Assistant provides administrative assistance for team members and handles confidential tasks for leadership team. This team member will coordinate with multiple internal departments and external vendors.﻿
In this role you will:
<ul><li>Inventory, order and maintain supplies for the bank
</li><li>Schedule and coordinate travel for team members and officers
</li><li>Coordinate bank visits (e.g. regulators, Board of Directors, GMF team members, etc.)
</li><li>Prepare expense reports for senior-level management or C-Suite executives
</li><li>Participate in and assist in coordination of community investment and team member appreciation events
</li><li>Coordinate and schedule conference rooms
</li><li>Process mail and other deliveries for the department
</li><li>Provide general administrative support for department including calendar management, timekeeping, invoicing and expenses
</li><li>Assist leadership team with communication, coordination, presentations, and task completion
</li><li>Establish and maintain hard copy and/or electronic filing systems for departmental data, documents and other materials
</li><li>Assist in the preparation and distribution of professional quality documents, reports or presentations
</li><li>Provide administrative support for the entire bank as needed
</li><li>Promote a positive, cooperative and professional attitude when dealing with other company departments, customers, dealerships and vendors</li></ul></div>
 <div>What makes you an ideal candidate?
<ul><li>﻿Administrative and clerical procedures and systems
</li><li>Basic knowledge of general office procedures
</li><li>Customer service strategies and techniques (e.g., handling customer complaints, checking for customer satisfaction)
</li><li>Thorough understanding of corporate secretarial and general office procedures
</li><li>Working knowledge of Microsoft Office, Outlook, Access, and project management software
</li><li>Office equipment (e.g., printers, telephones, copiers, fax machines, etc.)
</li><li>In-depth knowledge of GM Financial operations, policies, staff, and procedures
</li><li>Ability to multitask and meet tight deadlines
</li><li>Ability to work independently with limited supervision
</li><li>Excellent organizational skills
</li><li>Ability to make routine arithmetic computations and tabulations with speed and accuracy
</li><li>Ability to speak effectively with regulators or employees
</li><li>Advanced grammar, spelling and proofreading skills
</li><li>Excellent oral and written communication skills
</li><li>Handling confidential matters and information
</li><li>Ability to make independent decisions, solve problems, and exercise discretion relating to the performance of day-to-day duties
</li><li>Accurate typing, 10-key and word processing skills
</li>Strong focus on providing quality service to internal and external resources 
<li>
</li></ul>Experience and Education
<ul><li>4+ years of experience as an administrative assistant strongly preferred
</li>High School Diploma or equivalent required; Bachelor&rsquo;s Degree Preferred 
<li>
</li></ul>Additional Knowledge and Skills
Working effectively within an AI enabled environment:
<ul><li>Ability to use AI tools (e.g., Microsoft Copilot) to support daily work
</li><li>Skills in evaluating AI outputs for accuracy, compliance, and bias
</li><li>Experience integrating AI into workflows to improve efficiency or insights
</li><li>Familiarity with AI assisted research, summarization, and content generation
</li>Understanding of responsible AI use, including ethics and data protection 
<li>
</li></ul>What We Offer: Generous benefits package available on day one to include: 401K matching, bonding leave for new parents (12 weeks, 100% paid), tuition assistance, training, GM employee auto discount, community service pay and nine company holidays.
Our Culture: Our team members define and shape our culture &mdash; an environment that welcomes innovative ideas, fosters integrity, and creates a sense of community and belonging. Here we do more than work &mdash; we thrive.
Compensation: Competitive pay and bonus eligibility.
NOTE: We are unable to consider candidates who require visa sponsorship for this position
This position is not open to agency submissions
#GMFJobs #LI-Hybrid #LI-CH1</div>

Sr Administrative Assistant - GM Financial Bank

Mark Development Inc.

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our property manager and maintenance staff, assisting in daily office needs. Administrative Assistant responsibilities include meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Outlook, and various office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry. A successful Admin Assistant should ensure the efficient and smooth day-to-day operations.Responsibilities<ul><li>Answer and direct phone calls</li><li>Organize and schedule appointments</li><li>Plan meetings and take detailed minutes</li><li>Write and distribute email, correspondence memos, mail and forms</li><li>Assist in the preparation of regularly scheduled reports</li><li>Maintain a filing system</li><li>Update and maintain office policies and procedures</li><li>Order office supplies and research new deals and suppliers</li><li>Maintain contact lists</li><li>Provide general support to visitors</li><li>Act as the point of contact for internal and external clients</li></ul>Skills<ul><li>Proven experience as an administrative assistant or office admin assistant</li><li>Knowledge of office management systems and procedures</li><li>Working knowledge of office equipment, like printers and copy machines</li><li>Proficiency in MS Office (MS Excel, MS Outlook and MS Word, in particular)</li><li>Excellent time management skills and the ability to prioritize work</li><li>Attention to detail and problem solving skills</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills with the ability to multi-task</li><li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li></ul>Job Type: Full-timePay: $45,000.00 - $50,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive administrative support: 1 year (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Required)</li></ul>Ability to Commute:<ul><li>Lihue, HI (Required)</li></ul>Work Location: In person

Administrative Assistant

Power International Holding

<div>
 
 
 Administrative Assistant
 
 
 
 
 
 
 
 Job Summary
 
 
 
 We are seeking a highly organized and proactive
 
 Administrative Assistant
 
 to support daily office operations. The ideal candidate will have excellent communication and organizational skills, be able to manage multiple tasks efficiently, and demonstrate strong attention to detail. Advanced proficiency in
 
 Microsoft Excel
 
 is essential for this role, as you will be responsible for maintaining reports, organizing data, and supporting administrative processes.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and coordinate daily administrative activities.
 </li>
 <li>
 Handle calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare, update, and maintain reports using Microsoft Excel.
 </li>
 <li>
 Organize and maintain files, records, and office documentation.
 </li>
 <li>
 Prepare correspondence, presentations, and other administrative documents.
 </li>
 <li>
 Assist with data entry, report generation, and document management.
 </li>
 <li>
 Coordinate with internal teams to ensure smooth office operations.
 </li>
 <li>
 Provide general administrative and ad hoc support as required.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Bachelor's degree or equivalent experience.
 </li>
 <li>
 Proven experience as an Administrative Assistant or in a similar administrative role.
 </li>
 <li>
 
 Advanced proficiency in Microsoft Excel
 
 (Pivot Tables, VLOOKUP/XLOOKUP, formulas, data analysis, and reporting).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook).
 </li>
 <li>
 Excellent interpersonal, communication, and customer service skills.
 </li>
 <li>
 Strong organizational and time management abilities.
 </li>
 <li>
 Ability to multitask, prioritize workload, and meet deadlines.
 </li>
 <li>
 High level of accuracy, attention to detail, and confidentiality.
 </li>
 <li>
 This version is optimized for LinkedIn and highlights
 
 Excel expertise
 
 as a key requirement while maintaining a professional and attractive format for candidates.
 </li>
 </ul>
 
 
 
 
 Interested candidates who are immediately available for joining, please apply with your updated CV.
 
 
 
</div>

PitchBook

<div>
 At PitchBook, a Morningstar company, we are always looking forward. We continue to innovate, evolve, and invest in ourselves to bring out the best in everyone. We&rsquo;re deeply collaborative and thrive on the excitement, energy, and fun that reverberates throughout the company.
 
 
 Our extensive learning programs and mentorship opportunities help us create a culture of curiosity that pushes us to always find new solutions and better ways of doing things. The combination of a rapidly evolving industry and our high ambitions means there&rsquo;s going to be some ambiguity along the way, but we excel when we challenge ourselves. We&rsquo;re willing to take risks, fail fast, and do it all over again in the pursuit of excellence.
 
 
 If you have a good attitude and are willing to roll up your sleeves to get things done, PitchBook is the place for you.
 
 
 
 About The Role
 
 
 
 PitchBook&rsquo;s Commercial organization is a key driver of our growth&mdash;fueling both new client acquisition and long-term account success. From initial outreach to product demonstrations and deal closure led by our New Business team, and the ongoing relationship management provided by our Account Managers, each team plays a vital role. Together, they form a collaborative and high-impact organization that helps shape PitchBook&rsquo;s market presence and deliver meaningful value to our clients.
 
 
 The Administrative Assistant provides support to the Chief Revenue Officer, in addition to key senior personnel across the Commercial department. You must be a determined, focused, and flexible person who takes initiative and possesses a high level of attention to detail. Clear communication will be critical, as you'll be responsible for multiple tasks running concurrently. You should have a demonstrated track record of organizational excellence and adapting to urgent, unforeseen priorities as need be.
 
 
 
 Primary Job Responsibilities
 
 
 
 <ul>
 <li>
 Effectively partner with department head to help maximize their daily effectiveness
 </li>
 <li>
 Demonstrate effective, dynamic, and mindful calendar management. This requires interaction with both internal and external stakeholders to coordinate a variety of meetings across various time zones
 </li>
 <li>
 Learn and manage the executive&rsquo;s preferred system for prioritizing, organizing, and replying to emails and other communications
 </li>
 <li>
 Prioritize and decide what meetings need to take place, when, for how long, with which attendees and with what prep materials
 </li>
 <li>
 Complete thorough notetaking in team meetings, including a summary of follow-up action items, and distribute notes to appropriate stakeholders in a timely manner
 </li>
 <li>
 Maintains the strictest confidence with sensitive matters, including preparing and reviewing documentation when dealing with confidential information
 </li>
 <li>
 Oversee frequent travel arrangements for department head by completing itineraries, expense reports, and coordinating transportation and lodging as needed
 </li>
 <li>
 Collaborate with team managers to better understand and relieve bottlenecks across department
 </li>
 <li>
 Support and collaborate on planning of all-up events including All Hands, offsite strategic planning meetings, company events, and other activities as needed
 </li>
 <li>
 Support department projects of all sizes in coordination with the Commercial Business Operations team and ensure deadlines are being met
 </li>
 <li>
 Gather and prepare presentations for company-wide meetings as needed
 </li>
 <li>
 Work collaboratively with other administrative assistants within the organization to provide comprehensive executive support
 </li>
 <li>
 Support the vision and values of the company through role modeling and encouraging desired behaviors
 </li>
 <li>
 Participate in various company initiatives and projects as requested
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree and 1+ year of corporate working experience or 2+ years of professional administrative experience
 </li>
 <li>
 Effective written and verbal communication skills
 </li>
 <li>
 Thinks creatively and independently to tackle challenges, solve problems, and get results
 </li>
 <li>
 Desire to take on challenges
 </li>
 <li>
 Ability to balance the big picture with attention to detail
 </li>
 <li>
 Ability to react with appropriate urgency to situations and requests
 </li>
 <li>
 Strong cross-team collaboration and organizational skills
 </li>
 <li>
 Strong attention to detail and problem-solving skills
 </li>
 <li>
 Proficiency with the Microsoft Office suite including in-depth knowledge of Outlook, Word, and Excel with the ability to pick up new systems and software easily
 </li>
 <li>
 Must be authorized to work in the United States without the need for visa sponsorship now or in the future
 
 
 </li>
 </ul>
 
 Benefits + Compensation at PitchBook:
 
 
 
 Physical Health
 
 
 <ul>
 <li>
 Comprehensive health benefits
 </li>
 <li>
 Additional medical wellness incentives
 </li>
 <li>
 STD, LTD, AD&amp;D, and life insurance
 
 
 </li>
 </ul>
 Emotional Health
 
 
 <ul>
 <li>
 Paid sabbatical program after four years
 </li>
 <li>
 Paid family and paternity leave
 </li>
 <li>
 Annual educational stipend
 </li>
 <li>
 Ability to apply for tuition reimbursement
 </li>
 <li>
 CFA exam stipend
 </li>
 <li>
 Robust training programs on industry and soft skills
 </li>
 <li>
 Employee assistance program
 </li>
 <li>
 Generous allotment of vacation days, sick days, and volunteer days
 
 
 </li>
 </ul>
 Social Health
 
 
 <ul>
 <li>
 Matching gifts program
 </li>
 <li>
 Employee resource groups
 </li>
 <li>
 Subsidized emergency childcare
 </li>
 <li>
 Dependent Care FSA
 </li>
 <li>
 Company-wide events
 </li>
 <li>
 Employee referral bonus program
 </li>
 <li>
 Quarterly team building events
 
 
 </li>
 </ul>
 Financial Health
 
 
 <ul>
 <li>
 401k match
 </li>
 <li>
 Shared ownership employee stock program
 </li>
 <li>
 Monthly transportation stipend
 </li>
 <li>
 Please be aware the above PitchBook benefit and perk offerings are subject to corresponding plan and policy documents and may change during the course of your employment.
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 <ul>
 <li>
 This position is non-exempt and paid a salary of $60,000-$75,000
 </li>
 <li>
 Target annual bonus percentage: 5%
 
 
 </li>
 </ul>
 
 Working Conditions
 
 
 
 At the heart of our company is a belief in the power of in-person collaboration. Being together in the office fuels our creativity, strengthens our connections, and drives the innovation that sets us apart. Our culture is built on spontaneous moments&mdash;those hallway conversations, whiteboard brainstorms, and shared celebrations in each of our global offices&mdash;that simply can&rsquo;t be replicated remotely. This role is expected to be in the office 5 days a week.
 
 
 The job conditions for this position are in a standard office setting. Employees in this position use PC and phone on an on-going basis throughout the day. Limited corporate travel may be required to remote offices or other business meetings and events.
 
 
 We are excited to get to know you and your background. Concerned that you might not meet every requirement? We encourage you to still apply as you might be the right candidate for the role or other roles at PitchBook.
 
 
</div>

Lei Behavioral Services, llc

Administrative Assistant &ndash; Duties and ResponsibilitiesThe Administrative Assistant provides support to ensure the efficient operation of the office.<ul><li>Maintain and organize filing systems for documents, including filing, copying, purging, and quality assurance of files</li><li>Distribute prior authorizations (PAs) and treatment plans</li><li>Use computers and various software programs to enter and retrieve information and prepare reports, memos, and other correspondence as required</li><li>Schedule appointments and maintain calendars</li><li>Provide general administrative support to staff</li><li>Answer phones and greet visitors in a professional manner</li><li>Assist with meeting setup and preparation</li><li>Operate office equipment (e.g., copiers, calculators, fax machines, and computers)</li><li>Participate in data collection efforts supporting the agency&rsquo;s performance improvement initiatives</li><li>Assist with other projects related to the agency&rsquo;s operations as requested</li><li>Measure and record patient vital signs while assisting the Nurse Practitioner during clinic days (2 days per week)</li><li>Qualifications/Work Expectations</li><li>Accept supervision and follow agency policies</li><li>Cooperate and work effectively with other staff members</li><li>Work well under pressure in a fast-paced environment</li><li>Effectively plan and organize work</li><li>Work independently when necessary</li><li>Meet deadlines consistently</li><li>Bilingual is a plus but not required</li></ul>Job Type: Full-timePay: $15.00 per hourBenefits:<ul><li>Paid time off</li></ul>Experience:<ul><li>Healthcare office: 1 year (Preferred)</li><li>Microsoft Office: 1 year (Preferred)</li><li>Administrative: 1 year (Preferred)</li></ul>Work Location: In person

Archie's Aloha Pest Management

Overview We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations by managing schedules, handling communications, and ensuring that administrative tasks are completed efficiently. This position requires a proactive individual with strong organizational skills and the ability to work in a fast-paced environment.Responsibilities<ul><li>Manage calendars and schedule appointments for team members.</li><li>Handle incoming calls and maintain professional phone etiquette.</li><li>Assist with the organization of meetings, including preparing agendas and taking minutes.</li><li>Maintain accurate records and files, both electronic and paper-based.</li><li>Utilize Pest Pac for document creation, data entry, and communication tasks.</li><li>Provide support to various departments as needed, including clerical duties, accounts recievable, and invoicing.</li></ul>Qualifications<ul><li>Previous experience as an Administrative Assistant or in a similar role is preferred.</li><li>Proficiency in using phone systems and computer software applications.</li><li>Strong organizational skills with the ability to manage multiple tasks effectively.</li><li>Excellent communication skills, both verbal and written.</li><li>Attention to detail and accuracy in all tasks performed.</li><li>A proactive approach to problem-solving and the ability to work independently as well as part of a team.</li></ul>If you are looking for an opportunity to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this position.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Parental leave</li></ul>Ability to Commute:<ul><li>Paso Robles, CA 93446 (Required)</li></ul>Ability to Relocate:<ul><li>Paso Robles, CA 93446: Relocate before starting work (Required)</li></ul>Work Location: In person

Psychiatry Practice

Job OverviewWe are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth day-to-day functioning through exceptional clerical and administrative support. Your energetic approach and attention to detail will help foster a productive environment, support client and team communications, and streamline office processes. This paid position offers an exciting opportunity to develop your skills in office management, customer service, and technical proficiency within a fast-paced setting.Responsibilities<ul><li>Manage phone calls, and messaging system for patient scheduling and requests</li><li>Maintain organized filing systems, both digital and physical, ensuring easy retrieval of documents and records</li><li>Perform data entry tasks with accuracy using Microsoft suite software and electronic health record to update patient information and internal databases</li><li>Assist with calendar management and scheduling appointments for patients</li><li>Handle front desk duties including greeting visitors, managing visitor logs, and providing a welcoming environment</li><li>Support bookkeeping activities such as invoicing, expense tracking, and basic financial record keeping using QuickBooks or similar software</li><li>Proofread correspondence, reports, and other documents to ensure clarity, accuracy, and professionalism</li></ul>Experience<ul><li>Premed students and/or medical background a plus.</li><li>Previous office management or administrative experience is preferred; candidates with strong clerical backgrounds are encouraged to apply</li><li>Proficiency in Microsoft Office Suite (Teams, Word, Excel, Outlook) and familiarity with Google Workspace applications is essential</li><li>Bilingual skills are highly valued to assist diverse client needs effectively</li><li>Demonstrated ability to handle phone communication with excellent phone etiquette and customer service skills</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Technical proficiency in computer literacy including data entry, proofreading, filing systems, and document management</li><li>Join us as an Administrative Assistant where your proactive attitude and organizational expertise will make a meaningful impact every day! This role offers an engaging environment for those eager to grow their administrative skills while supporting a vibrant team dedicated to excellence.</li></ul>Pay: $12.00 - $13.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Caguas, PR 00725

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7780 corporate administrative assistant jobs Near Me

Sr Administrative Assistant - GM Financial Bank

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant