corporate administrative assistant

Nelson Mullins Riley & Scarborough LLP

Overview: 
Nelson Mullins, an AmLaw 60 firm, is seeking a Corporate Administrative Assistant to join its team in the Pittsburgh office. This role will provide critical support to attorneys and paralegals handling a broad range of corporate matters. The position offers an excellent opportunity for an experienced professional to deliver high-level legal and administrative assistance within a collaborative and fast-paced environment, working alongside accomplished colleagues at a leading national law firm.
 
A Day in the Life: 
The Corporate Legal Administrative Assistant will provide high-level administrative support to attorneys and practice teams in the Corporate Group. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include managing attorney calendars by scheduling meetings, calls, and deadlines, as well as coordinating travel and preparing expense reports. The assistant will format, proofread, and finalize legal documents, agreements, and correspondence with a strong focus on accuracy, grammar, and formatting. Additional duties involve supporting billing processes, including time entry, editing prebills, invoicing, monitoring accounts receivable, tracking unbilled work in progress, following up with payment reminders, and coordinating discounted payments from clients. The role also encompasses file administration tasks such as conducting conflicts checks, tracking case charts, updating contacts, preparing engagement letters, creating subfolders in NetDocs, coordinating rates with attorneys, and managing file openings and closures. Drafting, editing, and handling client correspondence will be a key responsibility, along with monitoring incoming mail by opening, scanning, and saving documents to NetDocs. The assistant will coordinate meeting logistics by reserving conference rooms, preparing materials, and handling technology needs, in addition to supporting real estate transactions by managing document mailings, deliveries, and returns. Finally, the role includes providing comprehensive case and matter management support, which involves maintaining files, monitoring deadlines, and tracking related documents.
 
We Know You: 
The ideal candidate will have a minimum of three years of experience as a legal administrative assistant, preferably within corporate law, is required for this role. Strong proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, is essential, and experience with legal billing and time entry systems is preferred. The ideal candidate will demonstrate excellent written and verbal communication skills, along with a high level of professionalism. Strong organizational abilities and the capacity to prioritize multiple tasks effectively are critical, as is keen attention to detail with the ability to proofread for grammar, spelling, and formatting accuracy. The role also requires the ability to maintain confidentiality and exercise sound discretion at all times.
 
Who We Are: 
With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.

Corporate Administrative Assistant

DUGGAN BERTSCH, LLC

<div>Administrative Assistant
About DUGGAN BERTSCH:
DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts &amp; estates, corporate, litigation, real estate, sports &amp; entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence. 
Job Summary:
The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.
Responsibilities:
Calendar tracking and scheduling of client meetings, depositions, hearings, and making travel arrangements. 
Maintaining and organizing case files, both electronically and physically. 
Manage client communication: 
Scheduling client appointments and managing client inquiries. 
Preparing and distributing meeting agendas and materials. 
Drafting and sending client correspondence. 
Maintaining positive and professional relationships with clients. 
Provide administrative support to the legal team: 
Processing invoices and managing billing tasks. 
Booking travel and arranging logistics for attorney travel. 
Maintaining a clean and organized office environment. 
Assisting with special projects and initiatives. 
Strong research and writing skills are essential. 
Excellent organizational and time management skills are crucial. 
The ability to work independently and prioritize multiple tasks effectively is necessary. 
Strong communication and interpersonal skills, both written and verbal, are required. 
Detail oriented and with a keen eye for accuracy is paramount. 
Discretion and respect for client confidentiality are essential. 
A positive and team-oriented attitude is valued.
Qualifications:
Excellent written and verbal communication skills. 
Deadline and detail oriented. 
Technology skills, Microsoft Office proficient. 
Interpersonal skills. 
Bachelor&rsquo;s Degree is a must. 
Strong attention to detail.
Benefits:<ul><li>
Medical, Dental, and Vision insurance</li><li>
Immediate participation in 401(k) and 100% vested match after 1 year of service</li><li>
Company paid life and long-term disability insurance</li><li>
HSA, HRA and Flex Spending Account options</li><li>
Dynamic and diverse work environment</li><li>
Opportunities for professional growth and development.</li><li>
Paid holidays and 15 PTO days annually</li></ul> 
This position can be based in one of our following locations:<ul><li>
Chicago, IL</li><li>
Des Moines, IA</li><li>
Omaha, NE</li></ul>
#DBLAW
Zn4kHSRQ72</div>

Administrative Assistant

<div>Administrative Assistant
About DUGGAN BERTSCH:
DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts &amp; estates, corporate, litigation, real estate, sports &amp; entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence.
Job Summary:
The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.
Responsibilities:
Calendar tracking and scheduling of client meetings, depositions, hearings, and making travel arrangements. 
Maintaining and organizing case files, both electronically and physically. 
Manage client communication: 
Scheduling client appointments and managing client inquiries. 
Preparing and distributing meeting agendas and materials. 
Drafting and sending client correspondence. 
Maintaining positive and professional relationships with clients. 
Provide administrative support to the legal team: 
Processing invoices and managing billing tasks. 
Booking travel and arranging logistics for attorney travel. 
Maintaining a clean and organized office environment. 
Assisting with special projects and initiatives. 
Strong research and writing skills are essential. 
Excellent organizational and time management skills are crucial. 
The ability to work independently and prioritize multiple tasks effectively is necessary. 
Strong communication and interpersonal skills, both written and verbal, are required. 
Detail oriented and with a keen eye for accuracy is paramount. 
Discretion and respect for client confidentiality are essential. 
A positive and team-oriented attitude is valued.
Qualifications:
Excellent written and verbal communication skills. 
Deadline and detail oriented. 
Technology skills, Microsoft Office proficient. 
Interpersonal skills. 
Bachelor&rsquo;s Degree is a must. 
Strong attention to detail.
Benefits:<ul><li>
Medical, Dental, and Vision insurance</li><li>
Immediate participation in 401(k) and 100% vested match after 1 year of service</li><li>
Company paid life and long-term disability insurance</li><li>
HSA, HRA and Flex Spending Account options</li><li>
Dynamic and diverse work environment</li><li>
Opportunities for professional growth and development.</li><li>
Paid holidays and 15 PTO days annually</li></ul> 
This position can be based in one of our following locations:<ul><li>
Chicago, IL</li><li>
Des Moines, IA</li><li>
Omaha, NE</li></ul>
#DBLAW
cxgA9fYnBQ</div>

<div>Administrative Assistant
About DUGGAN BERTSCH:
DUGGAN BERTSCH is a full-service law firm that specializes in the needs of the Private Client. Our clients include ultra-high net worth and new wealth individuals (business owners, athletes, and entertainers). Our practice areas include trusts &amp; estates, corporate, litigation, real estate, sports &amp; entertainment, tax, healthcare and a stand-alone tax and accounting firm. We are a group of talented entrepreneurial legal professionals who care about culture and have a multi-state presence.
Job Summary:
The Administration Assistant plays a critical role in supporting the efficiency and effectiveness of our legal team. You will be responsible for a variety of administrative tasks related to case management, document preparation, client communication, and office operations.
Responsibilities:
Calendar tracking and scheduling of client meetings, depositions, hearings, and making travel arrangements. 
Maintaining and organizing case files, both electronically and physically. 
Manage client communication: 
Scheduling client appointments and managing client inquiries. 
Preparing and distributing meeting agendas and materials. 
Drafting and sending client correspondence. 
Maintaining positive and professional relationships with clients. 
Provide administrative support to the legal team: 
Processing invoices and managing billing tasks. 
Booking travel and arranging logistics for attorney travel. 
Maintaining a clean and organized office environment. 
Assisting with special projects and initiatives. 
Strong research and writing skills are essential. 
Excellent organizational and time management skills are crucial. 
The ability to work independently and prioritize multiple tasks effectively is necessary. 
Strong communication and interpersonal skills, both written and verbal, are required. 
Detail oriented and with a keen eye for accuracy is paramount. 
Discretion and respect for client confidentiality are essential. 
A positive and team-oriented attitude is valued.
Qualifications:
Excellent written and verbal communication skills. 
Deadline and detail oriented. 
Technology skills, Microsoft Office proficient. 
Interpersonal skills. 
Bachelor&rsquo;s Degree is a must. 
Strong attention to detail.
Benefits:<ul><li>
Medical, Dental, and Vision insurance</li><li>
Immediate participation in 401(k) and 100% vested match after 1 year of service</li><li>
Company paid life and long-term disability insurance</li><li>
HSA, HRA and Flex Spending Account options</li><li>
Dynamic and diverse work environment</li><li>
Opportunities for professional growth and development.</li><li>
Paid holidays and 15 PTO days annually</li></ul> 
Salary: 
The salary range for this position is $45,000-$50,000 
 
This position can be based in one of our following locations:<ul><li>
Chicago, IL</li><li>
Des Moines, IA</li><li>
Omaha, NE</li></ul>
#DBLAW
ZmH0ycHJgh</div>

ManpowerGroup Middle East

<div>
 
 Our client is looking for a presentable, proactive, cheerful and smart Administrative Assistant to be based in their Dubai office.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Cold calling and pre-qualification of leads
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Requirements:
 
 
 
 &bull; Administrative Assistance skills
 
 
 &bull; Excellent phone and communication skills
 
 
 &bull; Strong clerical skills and attention to detail
 
 
 &bull; Proficiency in office software (e.g. Microsoft Office, Google Suite)
 
 
 &bull; Organizational and time management skills
 
 
 &bull; Ability to multitask and prioritize tasks
 
 
 &bull; 2-3 years experience ias an admin assistant.
 
 
 &bull; Accurate order and data entry
 
 
 &bull; Efficient control of delivery dates
 
 
 &bull; Meticulous logistics and customs documents verification
 
 
 &bull; Proficient in online research
 
 
 &bull; Excellent support for our sales and accounting team
 
 
 
 
 
 
 Nice to have:
 
 
 
 &bull; Interior design knowledge
 
 
 &bull; Experience with high- end furniture brands
 
 
 &bull; Experience in logistics and shipping fields
 
 
 
</div>

S R International Inc

<div>Job Code: AZ 8169 
Job Title: AZDES - Administrative Assistant (Local Only/Hybrid) 
Client Job ID: AZ 8169 
Location: 4000 N. Central Ave. Ste 1800, Phoenix, AZ 85012 
Duration: 11 months 21 days 
Work Arrangement: Local Only; potential to go hybrid after training 
 
Job Description: 
SOAZ - Req # 8169 &ndash; AZDES &ndash; DBME is seeking a detail-oriented Administrative Assistant. This role is primarily onsite with potential hybrid work after training. The ideal candidate will have strong communication skills, front desk/scheduling experience, and the ability to maintain accurate records. 
 
Responsibilities: 
 
Perform general administrative assistant duties including managing correspondence, records, and internal communications. 
<ul><li>
</li>Operate switchboard to answer, direct, and transfer incoming calls, manage visitor check-ins, and provide general customer service. 
<li>
</li>Handle emergency calls, monitor alarms, manage paging systems, sort mail, and provide basic support as needed. 
<li>
</li>Locate specialized doctors for claimants to complete exams requested by Disability Evaluators. Schedule consultative examinations (CE), follow up with claimants, and prepare CE packets for mailing or fax. 
<li>
</li>Respond to inquiries from claimants, vendors, and other sources regarding claim status or transportation assistance. 
<li>
</li>Contact claimants, attorneys, medical providers, and hospitals to coordinate information and reports. 
<li>
</li>Ensure daily assignments are completed using tracking systems and conduct case development activities requiring analysis and judgment. 
<li>
</li>
</ul> 
Required Skills: 
<ul>
<li>Strong customer service skills (internal and external) 
</li><li>Scheduling / front desk experience 
</li><li>Proficient with computer applications 
</li>
</ul> 
Preferred Skills: 
<ul><li>
Bilingual 
</li></ul>
 
Note: Only local candidates will be considered.</div>

Administrative Assistant (Local Only/Hybrid)

Knox County Government

<div><h2 class="jobSectionHeader">PBA - ADMINISTRATIVE &amp; HR ASSISTANT 
</h2> 
<div> 
<div><div>APPLY</div> 
</div></div> 
Summary 
The Administrative and HR Assistant for the Public Building Authority is responsible for the delivery of quality customer service and first impression of the Administrator/CEO office. This position will perform general clerical, administrative and customer service duties as assigned by the CEO. This position will also provide support to the HR department. The following is a summary of typical duties that may be performed by this position in assigned area. (These duties are not to be viewed as all-inclusive, but a summary of duties). 
Essential Functions 
Performs general administrative activities by performing the following duties. 
<ul><li>
Provides customer service via telephone and email, provides information and answers general questions, makes referrals to other individuals, departments, agencies, or forwards call to appropriate people.</li> 
<li>
May type memorandums, letters and other documents as assigned.</li> 
<li>
Assist with and help maintain paper and electronic filing systems.</li> 
<li>
Reviews and ensures the delivery of mail for the administrative office.</li> 
<li>
Make copies and assemble packets as needed.</li> 
<li>
Assist with room reservations for PBA managed rooms as needed.</li> 
<li>
Will assist with HR with administrative duties (ie. Scheduling interviews, creating packets, scheduling pre-employment screenings, etc.).</li> 
<li>
Ability to work in a team environment.</li> 
<li>
Perform other duties as required.</li></ul> 
Minimum Training and Qualifications 
<ul><li>
High school diploma or general education degree (GED).</li> 
<li>
General understanding of executive office operations in an administrative role.</li> 
<li>
Three (3) years of related work experience.</li> 
<li>
Experience performing HR related functions</li> 
<li>
Experience in Microsoft office to include Word, Excel, PowerPoint and Outlook.</li> 
<li>
Communicate in writing and orally with proficiency.</li> 
<li>
Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities may be considered for employment into the position.</li> 
<li>
Familiarity with property management and human resource practices would be preferred.</li></ul> 
The Public Building Authority is an Equal Opportunity and Drug-Free Workplace Employer
Type : INTERNAL &amp; EXTERNAL
Location : PUBLIC BUILDING AUTHORITY
Posting Start : 09/16/2025
Posting End : 09/23/2025
MINIMUM HOURLY RATE: $20.00</div>

PBA - ADMINISTRATIVE & HR ASSISTANT

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PBA - ADMINISTRATIVE & HR ASSISTANT