corporate administrative assistant

Mokwheel Bikes Inc

Overview We are seeking a motivated and detail-oriented Accounting Administrative Assistant to join our dynamic finance team. This role offers an exciting opportunity to support our accounting operations through precise data entry, account reconciliation, and financial record management. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess a solid understanding of accounting principles and software. Join us to contribute to our mission of delivering accurate financial services and maintaining seamless financial operations across various departments.Duties<ul><li>Perform data entry and maintain accurate records using accounting software such as QuickBooks, Xero, Sage, or Workday</li><li>Assist with accounts payable and receivable processes, ensuring timely invoice processing and payment management</li><li>Conduct balance sheet reconciliations, account analysis, and general ledger entries in accordance with GAAP (Generally Accepted Accounting Principles)</li><li>Support payroll management activities utilizing systems</li><li>Prepare journal entries and assist with month-end closing procedures to ensure accurate financial reporting</li><li>Manage account reconciliation tasks including debits &amp; credits, account analysis, and ledger balancing</li><li>Administrative Support</li></ul>Skills<ul><li>Strong knowledge of accounting concepts such as double-entry bookkeeping, account reconciliation, and journal entries</li><li>Fluent English and Chinese</li><li>Proficiency with financial software including QuickBooks, Xero, Sage, PeopleSoft, Ceridian, or similar platforms</li><li>Experience with payroll systems</li><li>Familiarity with GAAP standards and government accounting practices for non-profit or public sector organizations</li><li>Excellent data entry skills with high accuracy (10 key typing) and attention to detail</li><li>Ability to analyze financial data effectively for account analysis and account reconciliation tasks</li><li>Knowledge of tax regulations related to payroll and corporate accounting processes</li></ul>Join us as an Accounting Administrative Assistant to play a vital role in maintaining the integrity of our financial operations. Your expertise will help ensure compliance with industry standards while supporting the overall efficiency of our finance department. We value energetic professionals eager to grow their careers in a collaborative environment dedicated to excellence in financial services.Pay: $24.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid sick time</li></ul>Work Location: In person

Accounting Administrative Assistant

BayMark Health Services

<div>Description 
 
 
Part Time Administrative Assistant &ndash; Healthcare
Applegate Recovery is looking for a highly organized, professional, and dependable Administrative Assistant to handle a multitude of administrative functions under the supervision of the Treatment Center Director. An ideal candidate is able to multitask and ensure the coordination of office activities, partner with clinic staff, and maintain the flow of clerical functions in the office. 
Responsibilities:<ul><li>
Manage various administrative tasks: greeting patients, collecting money, making appointments, conducting follow up calls, and reconciling money daily.
</li><li>Responsible for various clerical tasks: answering phones, forwarding calls, taking messages, reporting for internal or external purposes, and files documents</li><li>
Partner with staff members to: cover front desk, schedule and assist with intakes, keep patient medical records up-to-date in computer system, update/revise forms, and verify insurance eligibility.</li><li>
Corporate activities such as assist with HR functions &amp; paperwork, implementing marketing plans, and orient new staff members.</li><li>
Support organizational and departmental philosophies, goals, and objectives, demonstrating through own behavior and motivating others to do so.</li><li>
Interact with all staff in a positive and motivational fashion supporting the Company&rsquo;s mission.</li><li>
Other duties, as assigned.</li></ul>
Qualifications:<ul><li>
High school diploma or equivalent with at least 2 years prior experience in an office setting.
</li><li>Excellent customer service skills and professional public presentation skills, including telephone etiquette.</li><li>
Proficient in basic PC skills. Microsoft Word and Excel preferred.</li><li>
Ability to maintain business and clinical files in a systematic and orderly fashion</li><li>
Interpersonal skills that promote interdisciplinary collaboration and effective communication.</li><li>
Self-directed with the ability to work with little supervision.</li><li>
Flexible and cooperative in fulfilling all obligations.</li><li>
Ability to understand and follow oral and written directions, establish and maintain effective working relationships with patients, program management, medical staff, counselors and peers.</li><li>
Ability to maintain routine records and communicate effectively, both orally and in writing.</li><li>
Ability to work with a diverse population and exhibit excellent customer service skills.</li><li>
Satisfactory drug screen and criminal background check.</li></ul> 
Here is what you can expect from us:
AppleGate Recovery, a progressive substance abuse treatment organization, is committed to the highest quality of patient care in a comfortable outpatient clinic setting. Our ultimate goal is to address the physical, emotional, and mental aspects of opioid use disorder to help each of our patients achieve long-term recovery and an improved quality of life. 
AppleGate Recovery is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, citizenship, genetic disposition, disability or veteran&rsquo;s status or any other classification protected by State/Federal laws.
NP19</div>

Administrative Assistant - Healthcare

Athena Compliance Partners

Compliance Contract Administrator / Administrative Assistant OverviewThe Compliance Contract Administrator / Administrative Assistant provides full-time support to the Athena Compliance Partners team by managing and administering physician contracts and supporting healthcare compliance initiatives. This role is primarily responsible for the administration of physician agreements throughout the full contract lifecycle, ensuring alignment with federal and state healthcare regulations, including Stark Law, the Anti-Kickback Statute, and guidance from the Office of Inspector General (OIG) and the Department of Health and Human Services (HHS).In addition to contract administration, this position provides administrative and compliance support to help maintain and strengthen clients&rsquo; Corporate Compliance Programs.Key ResponsibilitiesPhysician Contract Administration (Primary Focus)<ul><li>Administer physician agreements throughout the full contract lifecycle, including intake, review coordination, approvals, execution, amendments, renewals, and terminations.</li><li>Coordinate with internal teams, compliance, legal, and client stakeholders to ensure physician contracts are reviewed, approved, and executed in a timely and compliant manner.</li><li>Track key contract terms and deadlines, including compensation, services provided, fair market value (FMV) documentation, term dates, and renewal requirements.</li><li>Maintain accurate and organized physician contract records, ensuring proper documentation, version control, and audit-ready files.</li><li>Enter and maintain physician contract data within compliance and contract management systems such as MediTract or equivalent tools.</li><li>Support contract compliance monitoring, including alignment with Stark Law and Anti-Kickback requirements.</li></ul>Compliance &amp; Administrative Support<ul><li>Provide administrative and compliance support to Athena Compliance Partners associates and client engagement teams.</li><li>Assist with tracking physician compensation, time logs, and supporting documentation to ensure payments are consistent with contract terms.</li><li>Support ongoing compliance monitoring, audits, and reporting related to physician arrangements.</li><li>Assist in drafting and formatting compliance reports, policies, and presentations.</li><li>Schedule and coordinate meetings related to compliance activities, including preparation of materials, note-taking, and follow-up communications.</li><li>Prepare and distribute internal communications, reminders, and updates related to physician agreements and compliance activities.</li><li>Manage calendars, coordinate conference calls, and assist with agenda preparation for compliance committees or board meetings.</li><li>Track action items and follow up on outstanding physician contract and compliance-related tasks.</li><li>Perform additional duties as assigned to support physician contract administration and compliance operations.</li></ul>Qualifications<ul><li>Associates degree required; additional education in healthcare administration, business administration, or compliance preferred.</li><li>Prior experience with physician contract administration, healthcare contracting, or compliance support strongly preferred.</li><li>Experience with MediTract or equivalent physician contract and compliance management systems required.</li><li>Working knowledge of physician contracting concepts, preferred.</li><li>Strong organizational, analytical, and time management skills with exceptional attention to detail.</li><li>Ability to manage multiple physician agreements and deadlines simultaneously in a remote environment.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, Teams), Adobe, and the ability to learn new software tools quickly.</li><li>Excellent written and verbal communication skills.</li><li>Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.</li><li>Self-motivated, dependable, and able to work independently while collaborating with cross-functional teams.</li><li>Authorized to work in the United States without sponsorship or restriction.</li></ul>Work Environment<ul><li>Preferred location is Michigan, but open to remote position for the right individual.</li><li>Requires a professional, quiet home workspace with reliable internet access.</li></ul>Pay: $60,000.00 - $75,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you have experience in MediTract or other contracting system?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Location:<ul><li>Saginaw, MI 48663 (Preferred)</li></ul>Work Location: Hybrid remote in Saginaw, MI 48663

Compliance Contract Administrator / Administrative Assistant

Aquent

<div>
 Aquent is partnering with a globally recognized technology leader to find a highly organized and proactive
 
 Team Administrative Assistant
 
 for a contract opportunity in Cupertino, CA. This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities with discretion, and enjoys being a trusted support partner to busy teams and senior leaders.
 
 
 In this role, you will provide administrative, operational, and project support under the direction of a VP&rsquo;s Executive Assistant. You will help keep the department running smoothly by managing calendars, coordinating meetings and travel, supporting events, preparing documents and presentations, tracking expenses and purchase orders, and maintaining internal reports and databases. The right candidate will be resourceful, detail-oriented, comfortable with ambiguity, and able to communicate effectively with a wide range of personalities and leadership styles.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Manage conference room calendars, meeting logistics, and team scheduling.
 </li>
 <li>
 Coordinate meetings, events, travel, and department activities across multiple locations.
 </li>
 <li>
 Support a large, diverse team with varying management styles and priorities.
 </li>
 <li>
 Produce, edit, and reformat documents, correspondence, reports, and presentations.
 </li>
 <li>
 Create high-quality Keynote presentations with graphic and text elements, often under tight timelines.
 </li>
 <li>
 Prepare and maintain complex Excel spreadsheets, reports, databases, and internal tracking tools.
 </li>
 <li>
 Process expense reports, purchase orders, and budget-related documentation.
 </li>
 <li>
 Update organizational charts and maintain accurate team information.
 </li>
 <li>
 Coordinate department moves, equipment moves, seating plans, and space planning needs.
 </li>
 <li>
 Support inventory management by maintaining ongoing reports and internal systems.
 </li>
 <li>
 Handle confidential and sensitive information with sound judgment and discretion.
 </li>
 <li>
 Take initiative, follow through on requests, and ensure open items are completed accurately and on time.
 </li>
 <li>
 Occasionally support work outside of core business hours as needed.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Minimum of 3 years of administrative work experience or equivalent experience.
 </li>
 <li>
 Proven ability to work in a fast-paced team environment with ambiguity and independence.
 </li>
 <li>
 Strong organization skills with the ability to prioritize and manage multiple tasks.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work and communicate effectively with a variety of personalities, including senior-level executives.
 </li>
 <li>
 High attention to detail and strong follow-through from request to completion.
 </li>
 <li>
 Ability to appropriately handle highly confidential and sensitive information.
 </li>
 <li>
 Comfortable learning new technologies, systems, and internal tools quickly.
 </li>
 <li>
 Proficiency with Keynote, Excel, Pages, and Numbers.
 </li>
 <li>
 Ability to occasionally work outside of core business hours.
 </li>
 <li>
 Ability to work onsite in Cupertino, CA.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience creating polished, high-quality presentations in Keynote.
 </li>
 <li>
 Experience preparing complex spreadsheets and special reports in Excel.
 </li>
 <li>
 Experience working with budgets, purchase orders, expense reports, or equipment tracking.
 </li>
 <li>
 Experience supporting seating, space planning, equipment moves, or inventory management.
 </li>
 <li>
 Previous experience in a large corporate or technology environment.
 
 
 </li>
 </ul>
 
 About Aquent Talent
 
 
 
 Aquent Talent connects the best talent in marketing, creative, and design with the world&rsquo;s biggest brands.
 
 
 Our eligible talent get access to great benefits including subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium.
 
 
 Aquent is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual
 
 
 
 Client Description
 
 
 
 Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide.
 
 
</div>

Administrative Assistant II [210340]

CVW Event Productions

CVW Event Productions is seeking a highly organized and detail-oriented Administrative Assistant to support our Vice President of Visual Design. This role is responsible for managing daily administrative functions, coordinating schedules and communications, and helping ensure priorities, projects, and deadlines remain organized and on track.The Administrative Assistant will support both the operational and business development activities of the Vice President of Visual Design. This role serves as a central point of coordination for scheduling, communications, project administration, client correspondence, and workflow management, helping ensure priorities remain organized and initiatives move forward efficiently.The ideal candidate is a strong communicator with experience in office administration, calendar management, and task coordination. They are comfortable working with technology, automations, and business systems to improve efficiency and streamline workflows. Success in this role requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment.This is a full-time position working Monday through Friday, 9:00 AM &ndash; 5:00 PM. Occasional overtime may be required based on business needs.Key Responsibilities:Executive &amp; Administrative Support<ul><li>Manage and maintain the Vice President's calendar, scheduling meetings, appointments, and travel as needed.</li><li>Monitor and organize email communications, prioritizing messages and assisting with correspondence.</li><li>Prepare daily email and schedule recaps to ensure priorities and action items are clearly identified.</li><li>Create, maintain, and track task lists, reminders, and project follow-ups.</li><li>Coordinate internal and external meetings, including agendas, notes, and action items when requested.</li><li>Serve as a key point of communication between the Vice President and internal team members.</li></ul>Organization &amp; Workflow Management<ul><li>Maintain organized systems for documents, files, project information, and department resources.</li><li>Utilize software tools, automations, and workflow systems to improve communication and operational efficiency.</li><li>Assist in tracking deadlines, deliverables, and ongoing departmental initiatives.</li><li>Support process documentation and administrative workflow improvements.</li><li>Identify opportunities to improve efficiency through technology and automation.</li></ul>Business Development &amp; Client Support<ul><li>Assist the Vice President of Visual Design with business development initiatives and client outreach efforts.</li><li>Draft, coordinate, and manage correspondence with prospective and existing clients on behalf of the Vice President.</li><li>Track client communications, follow-up items, and business development activities to ensure timely responses and engagement.</li><li>Schedule client meetings, site visits, discovery calls, and networking opportunities.</li><li>Prepare meeting materials, presentations, proposals, and supporting documentation for client-facing engagements.</li><li>Maintain organized records of client interactions, proposals, and related business development documents.</li><li>Support the coordination of industry events, conferences, and relationship-building activities.</li></ul>Event &amp; Project Support<ul><li>Coordinate administrative logistics related to event travel and onsite operations.</li><li>Organize and distribute project documentation and event-related materials.</li><li>Collaborate with the Operational team on communications regarding schedules, logistics, and operational updates.</li><li>Arrange meals, reservations, and other administrative needs for onsite event teams when required.</li><li>Assist with travel planning and related administrative coordination.</li><li>Support the Vice President in preparing for site visits, client meetings, and event-related responsibilities.</li></ul>Financial &amp; Reporting Support<ul><li>Track and reconcile business expenses.</li><li>Organize receipts, expense reports, and supporting documentation.</li><li>Maintain administrative records and reporting as needed.</li><li>Assist with budget tracking and administrative reporting functions.</li></ul>Qualifications Required<ul><li>2+ years of administrative, office coordination, executive support, or project coordination experience.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>High level of attention to detail and accuracy.</li><li>Proficiency with Google Workspace applications (Calendar, Docs, Sheets, Slides)</li><li>Ability to handle confidential information professionally.</li><li>Ability to manage multiple priorities with minimal supervision.</li><li>Strong comfort with technology and digital business tools.</li></ul>Preferred<ul><li>Experience supporting managers, department leaders, or executives.</li><li>Experience with project management software, CRM systems, scheduling platforms, or workflow tools.</li><li>Familiarity with business automation tools and process improvement initiatives.</li><li>Experience in event production or planning</li><li>Experience supporting business development or client-facing teams.</li></ul>Key Attributes<ul><li>Highly organized and proactive.</li><li>Technically savvy and eager to learn new systems.</li><li>Strong problem-solving and critical-thinking abilities.</li><li>Professional, dependable, and trustworthy.</li><li>Adaptable in a fast-paced environment.</li><li>Service-oriented with a collaborative mindset.</li><li>Able to anticipate needs and take initiative without constant direction.</li></ul>Physical &amp; Work Requirements<ul><li>Primarily office-based work environment, will also be working on event sites so comfortable with transportation into DC and the surrounding areas.</li><li>Ability to sit, stand, and work at a computer for extended periods.</li><li>Adaptable to work on event sites with unpredictable environment.</li><li>Occasional overtime may be required based on event schedules, travel requirements, and business demands.</li></ul>Why Join CVW Event Productions?CVW Event Productions is a nationally recognized event technology and production company supporting conferences, galas, broadcasts, corporate events, and live experiences across the country. This position offers the opportunity to work closely with a senior leader, contribute to both operational excellence and business growth, and play an integral role in supporting a fast-paced, collaborative team environment.CVW Event Productions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status.Pay: From $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you available to work overtime as needed?</li><li>Are you able to commute and work on show sites within the DC metro area?</li></ul>Experience:<ul><li>Executive administrative support: 2 years (Preferred)</li></ul>Ability to Commute:<ul><li>Chantilly, VA 20151 (Required)</li></ul>Work Location: In person

Administrative Assistant

AbbVie

<div>Company Description 
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube. 
Job Description 
Purpose
Responsibilities include all administrative functions of the department: answering phones, managing calendars, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, planning meetings/events, creating or revising business documents, preparing presentations from source materials, handling teleconference, managing billing, compiling meeting materials and other similar matters.
Responsibilities<ul><li>
Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.</li><li>
Monitors and prioritizes executives email, highlights actions and routinely authors responses.</li><li>
Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.</li><li>
Follows company purchasing and other established procedures.</li><li>
Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.</li><li>
Coordinates new employee office setups and onboarding.</li><li>
Professionally interacts with high level executives.</li><li>
Consistently handles confidential or business-sensitive information.</li><li>
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.</li><li>
Proactively identifies and resolves scheduling conflicts.</li></ul> 

Qualifications 
Qualifications
This is an onsite opportunity in the Lake County area
Qualifications<ul><li>
Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.</li><li>
Experience providing support to a VP level or equivalent.</li><li>
Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.</li><li>
Self-starter able to function at a high level with general instruction.</li><li>
Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.</li><li>
Team-oriented, can-do attitude and desire to be productive contributor to overall organization.</li><li>
Learns quickly and can change course quickly when needed.</li><li>
Open to suggestions and innovation for improvement.</li><li>
Professional demeanor and ability to maintain confidentiality.</li></ul> 
Additional Information 
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
<ul><li>The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
</li><li>We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
</li><li>This job is eligible to participate in our short-term incentive programs.
</li></ul>Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company&rsquo;s sole and absolute discretion, consistent with applicable law.
<div></div>AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US &amp; Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US &amp; Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html</div>

Senior Administrative Assistant- On-Site/Hybrid

Holiday Best Gulf, Dubai

Position: Administrative Assistant &ndash; Travel consultantLocation: Dubai, Business BayEmployment Type: Full-TimeAbout the CompanySELECT Touristik Travel &amp; Tourism] is an inbound &amp; outbound travel and tourism organization dedicated to providing exceptional travel experiences and customer service. We are currently seeking a highly organized and motivated Administrative Assistant/ travel consultant to join our growing team.Key Responsibilities* Provide administrative and clerical support to the management team.* Coordinate travel bookings, hotel reservations, and tour arrangements.* Handle customer inquiries via phone, email, and in person.* Maintain records, filing systems, and company databases.* Prepare reports, correspondence, and travel documentation.* Schedule meetings and manage calendars.* Assist with visa applications and travel-related paperwork.* Support daily office operations and ensure smooth workflow.Requirements* Bachelor's degree or diploma in Business Administration, Tourism, Hospitality, or a related field.* Previous experience in administration or the travel and tourism industry is preferred.* Excellent communication skills in English (additional languages are an advantage).* Proficiency in Microsoft Office applications.* Strong organizational and multitasking abilities.* Ability to work independently and as part of a team.Benefits* Competitive salary package.* Career growth opportunities.* Professional and supportive work environment.* Travel industry exposure and training.How to ApplyInterested candidates are invited to submit their CV and cover letter to it should be Kamal.kheir@pegast.com with the subject line: Administrative Assistant &ndash; TravelOnly shortlisted candidates will be contacted.Job Types: Full-time, Permanent, Temporary, ContractApplication Question(s):<ul><li>Please kindly send your CV in PDF to career@holidaybest.ae</li></ul>Work Location: In person

Administrative Assistant – Travel consultant

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