corporate administrator

B and M FZE

<p><b>Education Qualifications: </b></p><p>Bachelor&rsquo;s degree or diploma in Business Administration, Corporate Law, or related field.</p><p><b>Experience:</b></p><p>3-5 years in Document management and UAE based government operations</p><p><b>Purpose</b>:</p><p>To manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.</p><p><b>Required/Preferred Skills: </b></p><ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills d</li><li>Knowledge or familiarity with UAE Law</li></ul><p><b>Job Description </b></p><p><i><b>Role and Responsibilities </b></i></p><ul><li>Maintain a secure filing and archiving system for all personal, legal, property, and financial documents (both hard copy and digital).</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Ensure all records are accurate, up to date, and stored safely in accordance with privacy and data protection standards.</li><li>Coordinate with legal, banking, and government entities to submit or retrieve required documentation.</li><li>Maintain confidential databases and document registers, ensuring backups and digital security.</li><li>Assist with organizing personal and corporate paperwork for audits, renewals, and family office meetings.</li><li>Prepare and scan documents, create soft copies, and manage digital folders and drives.</li><li>Handle sensitive family and business information with the utmost discretion.</li><li>Support other administrative functions as required, including correspondence, scheduling, and file retrieval.</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, and company structure updates across UAE government portals.</li></ul><p>Job Type: Full-time</p>

Document Controller & Corporate Administrator

Royal Smart Properties

<p>Royal Smart Limousine (RSL) is Dubai&rsquo;s premier provider of luxury and executive transportation solutions, serving government entities, embassies, VIP travelers, and leading corporate institutions. Renowned for professionalism, efficiency, and world-class service, RSL continues to expand its footprint across the UAE&rsquo;s mobility and business landscape.</p><p>We are currently seeking a proactive and detail-oriented <b>Corporate Sales Administrator</b> to support our Corporate Sales Division. This role focuses on managing B2B client relationships, handling contracts and renewals, coordinating vendor agreements, and ensuring full compliance with UAE commercial regulations.</p><p><b>Position Overview</b></p><p>The <b>Corporate Sales Administrator</b> plays a key role in driving RSL&rsquo;s corporate business operations through structured contract management, effective coordination, and administrative excellence. The ideal candidate is highly organized, bilingual (Arabic &amp; English), and has a strong understanding of UAE corporate documentation, tenders, and client coordination.</p><p><b>Key Responsibilities</b></p><p><b>Corporate Sales &amp; Client Support</b></p><ul><li>Support the sales team in identifying, targeting, and onboarding new corporate clients across hospitality, aviation, government, and event sectors.</li><li>Prepare professional proposals, quotations, and tender documents.</li><li>Manage client communications, ensuring timely responses and professional follow-ups.</li><li>Track client agreements, renewal schedules, and performance updates.</li></ul><p><b>Contract Administration &amp; Compliance</b></p><ul><li>Draft, review, and maintain corporate and vendor contracts, NDAs, and service agreements.</li><li>Monitor contract expiry and renewal timelines, ensuring timely execution and documentation.</li><li>Maintain a centralized contract management system with all corporate and vendor records.</li><li>Coordinate with legal, finance, and operations teams to ensure compliance with UAE laws and RSL policies.</li></ul><p><b>Vendor &amp; Tender Management</b></p><ul><li>Handle tender submissions, renewal of contracts, and bid-related documentation.</li><li>Manage vendor communication, pricing negotiations, and service-level follow-ups.</li><li>Support procurement-related administrative tasks and ensure all partner documentation is up-to-date.</li></ul><p><b>Reporting &amp; Administrative Governance</b></p><ul><li>Prepare monthly reports on sales activities, contract renewals, and vendor performance.</li><li>Generate CRM and ERP-based dashboards to track key KPIs and operational metrics.</li><li>Provide administrative and coordination support to the Corporate Sales Manager and senior leadership.</li></ul><p><b>Candidate Profile</b></p><p><b>Qualifications &amp; Experience:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or related field (MBA preferred).</li><li>3&ndash;5 years of experience in <b>corporate sales administration</b>, <b>contract management</b>, or <b>tender coordination</b> within the UAE.</li><li>Experience in transportation, hospitality, logistics, or facilities management preferred.</li><li>Proven track record in handling B2B contracts and renewals.</li></ul><p><b>Skills &amp; Competencies:</b></p><ul><li>Strong understanding of UAE commercial and contract law.</li><li>Excellent communication, negotiation, and relationship management skills.</li><li>High level of organization, accuracy, and attention to detail.</li><li>Proficiency in <b>MS Office</b>, <b>CRM/ERP systems</b> (Odoo, SAP, Salesforce), and document management tools.</li><li>Fluent in <b>English and Arabic</b> (spoken and written).</li><li><b>Valid UAE Driving License</b> &ndash; mandatory.</li></ul><p>Job Type: Full-time</p><p>Pay: AED5,000.00 - AED8,000.00 per month</p>

Corporate Sales Administrator

Knightsbridge Group

<div>
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  Reports to: Director of Legal and Compliance
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  Department: Corporate Services / Legal &amp; Compliance
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  <strong>
   Job Purpose
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  The Corporate Services Administrator is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments.
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   Key Responsibilities
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  1. Entity Administration
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   Maintain and update company registers (shareholders, directors, officers, UBOs)
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   Prepare and file statutory documents (e.g., annual returns, amendments, resolutions)
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   Coordinate incorporations, liquidations, and corporate changes (e.g., change of name, address, directorship) and bank accounts openings
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   Maintain entity records both electronically and in hard copy
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 </ul>
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  <br/>
 </p>
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  2. Compliance &amp; Governance
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   Monitor and manage filing deadlines to ensure timely compliance (e.g., license renewals, ESR, FATCA, CRS, etc.)
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   Support KYC/AML onboarding and periodic reviews in accordance with internal policies
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   Liaise with legal, tax, and compliance teams to ensure adherence to local and international regulatory frameworks
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 </ul>
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  <br/>
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  3. Document Management
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   Draft board and shareholder resolutions, minutes, notices, powers of attorney, and corporate certificates
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   Coordinate the execution and legalization of documents (e.g., notarization, apostille)
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   Archive and manage corporate documents in line with record retention policies
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  4. Client &amp; Stakeholder Liaison
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   Serve as point of contact for clients, service providers, registered agents, regulators, and banks
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   Respond to client queries regarding their entities in a timely and professional manner
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   Support onboarding of new clients/entities and manage internal setup
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  <br/>
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  5. Reporting &amp; Systems
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   Maintain accurate data in corporate systems
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   Generate compliance or management reports as required
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   Assist with audits, regulatory inspections, or internal reviews
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  <strong>
   Qualifications &amp; Experience
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  Requirement Details
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  Education Diploma or Bachelor&rsquo;s degree in Law, Administration, Business, Finance, or related field
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  Experience 2&ndash;5 years in corporate services, company secretarial, trust administration, or legal admin
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  Language Fluent in English (written &amp; spoken); additional languages a plus
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  Tools Familiarity with company registry platforms and entity management systems
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  <strong>
   Key Skills &amp; Competencies
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   Strong knowledge of corporate law and entity governance (local &amp; offshore)
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   Excellent organizational and document-handling skills
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   Attention to detail and ability to meet tight deadlines
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   Professional communication and client service
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   Discretion and confidentiality
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   Ability to work independently and as part of a team
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   Proactive and solution-oriented mindset
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  <strong>
   Preferred Experience
  </strong>
 </p>
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   Working knowledge of regulatory frameworks in DIFC, DED, Dubai Freezones, global corporate services
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   Familiarity with international compliance regimes (ESR, FATCA, CRS, GDPR)
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   Experience in a trust company, corporate service provider, law firm, or family office.
  </li>
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   Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
  </li>
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   Professional Development Encouraged
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   STEP Membership (Society of Trust and Estate Practitioners)
  </li>
  <li>
   ICSA/CGI (Chartered Governance Institute) certifications
  </li>
  <li>
   Ongoing AML/KYC or regulatory training
  </li>
 </ul>
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  <br/>
 </p>
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  <strong>
   Key Skills &amp; Competencies
  </strong>
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  Professionalism: Discreet, polished, and capable of handling confidential information with integrity
 </p>
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  Client Service Orientation: White-glove approach to internal and external client management
 </p>
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  Attention to Detail: High accuracy in record-keeping, document preparation, and deadline tracking
 </p>
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  Communication: Clear and refined written and verbal communication; strong interpersonal etiquette
 </p>
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  Time Management: Ability to manage multiple priorities under tight timelines with grace and precision
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  Teamwork: Collaborative, culturally aware, and adaptable to dynamic, high expectation environments
 </p>
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  Technology Proficiency: Skilled in Microsoft Office Suite; comfortable with databases and workflow tools
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 </p>
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  <strong>
   Personal Style &amp; Values
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   Impeccable presentation and communication
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   Poised under pressure and used to dealing with demanding clientele
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   Takes pride in discretion, trustworthiness, and service excellence
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   Strong understanding of client confidentiality and reputation sensitivity
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   Culturally aware and globally minded
  </li>
 </ul>
</div>


Corporate Services Administrator

K3 Capital Group Ltd

<p><strong>Senior Administrator, Insolvency & Restructuring - Quantuma - Maidenhead</strong></p><p>Quantuma is an independent advisory firm serving the needs of mid-market and corporate companies, as well as their stakeholders. Our experts advise clients on business transactions, resolving business disputes, mitigating risk and managing operational as well as financial challenges.</p><p>We have deep experience and specialist expertise in restructuring and insolvency, corporate finance, forensic accounting and investigations, cross-border asset recovery and creditor services. We work alongside accountants, major law practices, private equity houses, lenders and regulators. Our 400-strong team operates from 28 offices across the UK, Cyprus, Mauritius, Dubai, the Cayman Islands, the British Virgin Islands (BVI), Singapore, Hong Kong, and Vietnam.</p><p>Our Corporate Insolvency & Restructuring team is recognised as the leading, independent business advisory firm providing solutions to both lenders and distressed mid-market and corporate companies.</p><p><strong>Senior Administrator - Insolvency & Restructuring</strong></p><p>Are you ready for the next step in your insolvency career? Do you want to be recognised and rewarded for your achievements? Does a more varied case load interest you?</p><p>As a Senior Administrator you will be challenged with interesting and important work and have plenty of opportunity to develop your skills. You will join our Maidenhead office and be fully involved in managing your own caseload of Trading & Pre-Pack Administrations, Complex Liquidations, CVA's and Advisory engagements. You will work closely with Managers and Directors on Accelerated M&A processes and a range of Advisory & Restructuring projects.</p><p>You will be an experienced Insolvency Administrator already familiar with the processes involved in Administrations, Liquidations (solvent and insolvent) and CVA's. This role will give you the opportunity to enhance your experience on complex insolvency cases and advisory projects, whilst progressing your studies (CPI or JIEB) alongside your work.</p><p>As well as being a great place to work, we offer our employees a range of benefits including:</p><ul><li>Hybrid working (2 or 3 days in the office each week)</li><li>Healthcare cash plan</li><li>Life assurance</li><li>An Employee Assistance Programme (EAP). <em>Our EAP is a free and confidential employee benefit designed to help deal with issues that could be affecting general wellbeing.</em></li><li>Cycle To Work Scheme</li><li>Eye Care</li><li>Employee incentives, discounts and perks.</li><li>Refer-a-Friend incentive - <em>We hope you enjoy working here so much, you recommend us to your friends and family, you can earn up to £3,000.00 for referring us.</em></li></ul>

Senior Administrator, Insolvency & Restructuring

<div><p><b>Title:</b></p>
Subcontract Administrator (Hybrid)<p></p><p>
Are you passionate about producing high quality work with integrity? Join our team as a <b><i>Subcontracts Administrator</i></b> and deliver results for our corporate Supply Chain group! As an integral part of our organization, you'll play a crucial role in ensuring the execution of a full range of procurement and administration activities associated with subcontracting work. Your contributions will ensure that our services exceed all expectations. As a Subcontracts Administrator, you'll find yourself collaborating with a passionate team who shares your dedication to excellence. If you're seeking to immerse yourself in an environment where your skills and expertise will make a genuine impact, we invite you to join our team!</p><p></p><p><i>
This will be a hybrid role split between 2 days in the office and 2-3 days working remote.
</i></p><p></p><p><b>Some of your day-to-day responsibilities will include:</b></p><ul><li>
Qualifying subcontractors</li><li>
Issuing requests for information (RFIs)</li><li>
Issuing requests for proposals (RFPs)</li><li>
Preparing subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract</li><li>
Performing commercial evaluations of proposals</li><li>
Negotiating subcontracts</li><li>
Issuing properly authorized awards/subcontracts</li><li>
Resolving subcontractor claims in a timely manner</li><li>
Handling cradle to grave subcontract management (pre-award to file closeout)</li><li>
Serving as liaison between subcontractor and project manager</li></ul><p></p><p>
We are seeking someone with a keen eye for detail, excellent time management/prioritization, and a strong customer service focus. You should be a person who thrives in a diverse environment and who is comfortable communicating at all levels of an organization, verbally and in writing. To be successful in this role, you should have a sense of genuine, engaging curiosity, and a desire for continuous learning along with superior problem solving and analytical skills.</p><p><br>
**This position will be located in the Chennai, India area. Relocation is not provided.</p><p></p><p><b>
REQUIREMENTS</b></p><ul><li>
Bachelor's degree and at least one (2) years of directly related subcontracts experience; or an equivalent combination of education and experience will be considered</li><li>
Federal Government contracts/subcontracts experience.</li><li>
Proficiency with MS office applications (Word, Excel, Access, PowerPoint)</li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li>
Two (2)+ years of experience; or an equivalent combination of education and experience.</li><li>
Bachelors degree preferred in Supply Chain Management, Business Management, or closely related fields</li><li>
Experience with Deltek (CostPoint)</li><li>
Experience with commercial and/or defense contracts/subcontracts highly desired</li></ul></div><p></p>

Subcontract Administrator (Hybrid)

ORCOM US

<p><b>Job Summary:</b><br/>ORCOM US is seeking a detail-oriented and professional Receptionist / Corporate Administrator to join our team. This hybrid role combines front-office responsibilities with corporate administration tasks, ensuring smooth daily operations and accurate management of corporate filings and records.</p><p><b>Key Responsibilities:</b></p><p><b>Reception / Front Office Duties:</b></p><ul><li>Welcome and assist clients and visitors in a professional and courteous manner</li><li>Answer and route incoming calls appropriately</li><li>Sort, distribute, and scan incoming mail</li><li>Manage building access and visitor authorization</li><li>Deposit checks at the bank as needed</li><li>Handle outgoing mail and packages (USPS, FedEx, etc.)</li><li>Archive and organize mail and office documents</li><li>Manage office supply inventory and coordinate orders to ensure smooth day-to-day operations</li></ul><p><b>Corporate Administration Duties (Training provided):</b></p><ul><li>Prepare and file organizational documents, including Articles of Incorporation, Amendments, Dissolutions, and stock/membership certificates for businesses across various U.S. states</li><li>Create and manage business tax accounts and process business tax payments (annual reports, biennial statements, statements of information)</li><li>Coordinate with registered agents and approve filing payments, particularly for Delaware filings</li><li>Assist with IRS paperwork and correspondence, including requesting EINs and updating business information</li><li>File, retrieve, and maintain corporate records, legal documents, and reports</li></ul><p><b>Qualifications:</b></p><ul><li>Prior experience in office administration, corporate services, or related field preferred</li><li>Minimum 3-year experience as an administrative assistant.</li><li>Strong organizational skills with exceptional attention to detail</li><li>Excellent written and verbal communication skills</li><li>Proficient with Microsoft Office Suite (Word, Excel, Outlook)</li><li>Ability to multitask and manage time effectively in a fast-paced environment</li><li>Professional and courteous demeanor</li></ul><p><b>Benefits:</b></p><ul><li>Health Insurance</li><li>401 K</li><li>PTO</li><li>Flexibility</li><li>Supportive and collaborative work environment</li></ul><p><b>How to Apply:</b><br/>Please submit your resume and a brief cover letter outlining your relevant experience.</p><p>Job Type: Part-time</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>401(k) matching</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Profit sharing</li></ul><p>Experience:</p><ul><li>Administrative: 3 years (Required)</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant (corporate compliance)

WSFS Bank

<div><div>Job Description</div><div><div>
At WSFS Bank, we empower our Associates to grow their careers, guide our customers to secure their financial futures, and actively support our Communities so they can fully thrive. Careers with WSFS Bank offer an inclusive and supportive culture, competitive salaries, advancement opportunities, and more. We are the region's locally headquartered bank and wealth management company. We are honored to consistently be named a Top Workplace by our Associates, who make a difference every day for the people, businesses, and Communities we serve. We Stand For Service&reg; is more than part of our name, it&rsquo;s our mission and our purpose.</div><div></div><div>
WSFS Bank is currently seeking a temporary Corporate Trust/Custody Administrator to support our Custody Team within the Christiana Trust division. This temporary position provides valuable hands-on experience in corporate trust operations while supporting the administration of assigned corporate trust and custody accounts. The Temporary administrator will work alongside experienced team members to assist with account management, transaction processing, and client service activities.</div><div></div><div>
What This Position Offers:</div></div><div><div><div><div><div><div><div><div><div><ul><li><div>
An opportunity to work directly with Associates across the Custody Team to learn day-to-day operations and business strategies.</div></li><li><div>
Hands-on experience in corporate trust administration and custody operations.</div></li><li><div>
A dedicated mentor to provide guidance and support throughout the assignment.</div></li><li><div>
Exposure to various aspects of trust administration including account management, transaction processing, and client interaction.</div></li><li><div>
Professional development through on-the-job training and team collaboration.</div></li></ul><div></div><div>
Job Responsibilities:</div><ul><li><div>
Assist with the administration of assigned corporate trust and custody accounts under supervision.</div></li><li><div>
Support the processing and review of daily transactions for assigned accounts.</div></li><li><div>
Help prepare and compile required reports on a monthly or as-needed basis.</div></li><li><div>
Assist with account maintenance activities including new account openings, updates, and documentation.</div></li><li><div>
Support client communication efforts and respond to routine inquiries under guidance of senior administrators.</div></li><li><div>
Review and organize trust and agency agreements and related documentation.</div></li><li><div>
Participate in account review processes and help maintain accurate account records.</div></li><li><div>
Assist with special projects and assignments as directed by management.</div></li><li><div>
Collaborate with team members to ensure efficient workflow and quality service delivery.</div></li><li><div>
Learn and apply bank policies, procedures, and regulatory requirements related to corporate trust operations.</div></li></ul><div></div><div>
Minimum Qualifications:</div><ul><li><div>
Must be at least 18 years of age.</div></li><li><div>
Must have a high school diploma or equivalent.</div></li><li><div>
Previous internship or work experience in banking, financial services, or related field.</div></li><li><div>
Coursework in finance, accounting, business administration, or related area.</div></li><li><div>
Strong analytical and problem-solving skills.</div></li><li><div>
Excellent verbal, interpersonal, and written communication skills.</div></li><li><div>
Ability to work independently and as part of a team.</div></li><li><div>
Detail-oriented with strong organizational skills.</div></li><li><div>
Ability to handle multiple tasks and prioritize effectively.</div></li><li><div>
Strong computer proficiency, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</div></li><li><div>
Must have reliable transportation.</div></li><li><div>
WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future.</div></li></ul></div></div></div></div></div></div></div></div></div><div></div><div>
Salary Range:</div>
$31,500.00 - $51,748.50<div></div><div>
Individual base pay may vary on additional factors such as the candidate&rsquo;s experience, job-related skills, relevant education, geographic location, and other specific business and organizational needs.</div><div></div><div>
In addition to base salary, WSFS Financial Corporation (WSFS) and its subsidiaries may offer eligible Associates discretionary and formula-based incentive and retention awards. WSFS provides a competitive benefits package, which includes medical, dental, and vision coverage; a 401(k) plan; life, accident, and disability insurance; flexible spending accounts (FSAs) and health savings accounts (HSAs); and wellness programs. Additional benefits may include paid parental leave, military leave, vacation and other paid time off, sick leave in accordance with applicable state laws, and paid holidays. Benefit offerings are subject to eligibility requirements, legal limitations, and may vary based on an Associate&rsquo;s location and employment status. For more information about Associate benefits, please visit <div>https://www.wsfsbank.com/about/careers/</div></div><div></div><div>
WSFS Bank is inclusive and supportive of individual needs. If you have a physical or other impairment that might require an accommodation, including technical assistance with the WSFS Bank Careers website or submission process, please contact us via email at careers@wsfsbank.com.</div><div></div><div>
WSFS is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.</div></div>

Temporary Corporate Trust Custody Administrator

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