corporate administrator

Trident Trust

<div>
 
 
 Job Purpose Summary
 
 : We are seeking an experienced Corporate Services Administrator to join our team in Dubai. The successful candidate will assist clients in matters related to various jurisdictions in UAE, principally RAK, JAFZA, DMCC and DIFC.
 
 
 
 
 
 
 Key Responsibilities and Accountabilities/Duties
 
 :
 
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 Perform all corporate services functions in relation to the designated portfolio of companies, as outlined in the procedural guidelines.
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 Liaise with clients, law firms, government offices, courier service providers, registries of corporate affairs, intermediaries, marketing professionals and other interested parties to ensure client instructions are performed efficiently and accurately.
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 Provide an excellent customer experience by adhering to Trident&rsquo;s established core values: responsiveness, attention to detail, personalized service and reliability.
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 Respond promptly and effectively to service inquiries, as well as concerns and complaints from clients and referral offices.
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 Maintain relevant, up-to-date knowledge, along with a clear understanding and application of applicable legislation, processes and policies.
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 Be able to offer suggestions to improve procedures and enhance the overall customer experience.
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 As required, and with direction from leadership, resolve day-to-day service and staff issues that arise.
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 Comply with and observe all anti-money laundering (AML) and counter-terrorist financing policies and procedures.
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 Review frequently and maintain working knowledge of the provisions of AML regulations, AML code, the organization&rsquo;s IT policy, and GDPR policies and economic substance legislation, all of which are relevant to handling the essential functions stated in this job description.
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 </ul>
 
 
 
 
 
 Skills &amp; Qualifications required
 
 :
 
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 Relevant professional qualification or ability and commitment to work towards an approved relevant professional qualification; alternatively, an employee may be qualified by experience
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 At least three (3) years&rsquo; working experience in a similar position within a Corporate Services Provider firm
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 Ability to function in high-pressure situations with competing priorities and strict deadlines.
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 Working knowledge of the mechanisms of the registries of corporate affairs in UAE
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 Attention to detail, self-management, and ability to effectively prioritize workload and tasks.
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 Good interpersonal skills and the ability to communicate with tact and confidence in dealing with people at all levels, both internally and externally.
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 </ul>
 
 
 
 
 
 In addition to the above essential duties and responsibilities, this role includes other duties as assigned
 
 . This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties. This job description does not constitute a written or implied contract of employment.
 
 
 
 
 
 
 Compensation
 
 :
 
 
 
 
 
 An attractive compensation package is available and will be based upon the successful candidate&rsquo;s relevant experience and overall suitability for the position.
 
 
 
 
 
 
 Equal Employment Opportunity:
 
 
 
 
 
 
 Trident Trust provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
 
</div>

Senior Corporate Administrator

B and M FZE

Education Qualifications: Bachelor&rsquo;s degree or diploma in Business Administration, Corporate Law, or related field.Experience:3-5 years in Document management and UAE based government operationsPurpose:To manage, organize, and safeguard all family and business-related documents &mdash; including legal papers, property records, financial files, and personal archives &mdash; ensuring easy access, confidentiality, and accuracy at all times. The role supports the smooth operation of the family office through reliable documentation control and administrative coordination. To maintain accurate record of company licenses, IDs and related documents, expiry, renewal, amendment, etc.Required/Preferred Skills: <ul><li>Strong organizational and data management skills.</li><li>Familiarity with UAE government systems (DED, ICA, Free Zone portals).</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and file management tools (Google Drive, OneDrive, or similar).</li><li>Excellent communication skills in English; Arabic or Hindi is an advantage.</li><li>High level of integrity, discretion, and confidentiality.</li><li>Stakeholder management skills d</li><li>Knowledge or familiarity with UAE Law</li></ul>Job Description Role and Responsibilities <ul><li>Maintain a secure filing and archiving system for all personal, legal, property, and financial documents (both hard copy and digital).</li><li>Track document versions, updates, and renewals (e.g.,family visas, licenses, contracts, property leases, insurance, wills).</li><li>Ensure all records are accurate, up to date, and stored safely in accordance with privacy and data protection standards.</li><li>Coordinate with legal, banking, and government entities to submit or retrieve required documentation.</li><li>Maintain confidential databases and document registers, ensuring backups and digital security.</li><li>Assist with organizing personal and corporate paperwork for audits, renewals, and family office meetings.</li><li>Prepare and scan documents, create soft copies, and manage digital folders and drives.</li><li>Handle sensitive family and business information with the utmost discretion.</li><li>Support other administrative functions as required, including correspondence, scheduling, and file retrieval.</li><li>Responsible for corporate secretarial work, including shareholder amendments, license renewals, and company structure updates across UAE government portals.</li></ul>Job Type: Full-time

Document Controller & Corporate Administrator

Knightsbridge Group

<div>
 
 Reports to: Director of Legal and Compliance
 
 
 Department: Corporate Services / Legal &amp; Compliance
 
 
 
 
 
 
 Job Purpose
 
 
 
 The Corporate Services Administrator is responsible for the day-to-day administration and maintenance of legal entities (companies, foundations, trusts, SPVs), ensuring full compliance with statutory, regulatory, and internal governance requirements. This role supports the efficient operation of corporate structures and acts as a key liaison between clients, service providers, and internal departments.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 1. Entity Administration
 
 <ul>
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 Maintain and update company registers (shareholders, directors, officers, UBOs)
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 Prepare and file statutory documents (e.g., annual returns, amendments, resolutions)
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 Coordinate incorporations, liquidations, and corporate changes (e.g., change of name, address, directorship) and bank accounts openings
 </li>
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 Maintain entity records both electronically and in hard copy
 </li>
 </ul>
 
 
 
 
 2. Compliance &amp; Governance
 
 <ul>
 <li>
 Monitor and manage filing deadlines to ensure timely compliance (e.g., license renewals, ESR, FATCA, CRS, etc.)
 </li>
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 Support KYC/AML onboarding and periodic reviews in accordance with internal policies
 </li>
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 Liaise with legal, tax, and compliance teams to ensure adherence to local and international regulatory frameworks
 </li>
 </ul>
 
 
 
 
 3. Document Management
 
 <ul>
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 Draft board and shareholder resolutions, minutes, notices, powers of attorney, and corporate certificates
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 Coordinate the execution and legalization of documents (e.g., notarization, apostille)
 </li>
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 Archive and manage corporate documents in line with record retention policies
 </li>
 </ul>
 
 
 
 
 4. Client &amp; Stakeholder Liaison
 
 <ul>
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 Serve as point of contact for clients, service providers, registered agents, regulators, and banks
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 Respond to client queries regarding their entities in a timely and professional manner
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 Support onboarding of new clients/entities and manage internal setup
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 </ul>
 
 
 
 
 5. Reporting &amp; Systems
 
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 Maintain accurate data in corporate systems
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 Generate compliance or management reports as required
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 Assist with audits, regulatory inspections, or internal reviews
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 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 
 
 
 
 Requirement Details
 
 
 Education Diploma or Bachelor&rsquo;s degree in Law, Administration, Business, Finance, or related field
 
 
 Experience 2&ndash;5 years in corporate services, company secretarial, trust administration, or legal admin
 
 
 Language Fluent in English (written &amp; spoken); additional languages a plus
 
 
 Tools Familiarity with company registry platforms and entity management systems
 
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 <ul>
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 Strong knowledge of corporate law and entity governance (local &amp; offshore)
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 Excellent organizational and document-handling skills
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 Attention to detail and ability to meet tight deadlines
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 Professional communication and client service
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 Discretion and confidentiality
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 Ability to work independently and as part of a team
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 Proactive and solution-oriented mindset
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 </ul>
 
 
 
 
 
 Preferred Experience
 
 
 <ul>
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 Working knowledge of regulatory frameworks in DIFC, DED, Dubai Freezones, global corporate services
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 Familiarity with international compliance regimes (ESR, FATCA, CRS, GDPR)
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 Experience in a trust company, corporate service provider, law firm, or family office.
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 Proficient in drafting and reviewing resolutions, company minutes, filings, and legal correspondence
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 Professional Development Encouraged
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 STEP Membership (Society of Trust and Estate Practitioners)
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 ICSA/CGI (Chartered Governance Institute) certifications
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 Ongoing AML/KYC or regulatory training
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 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies
 
 
 
 Professionalism: Discreet, polished, and capable of handling confidential information with integrity
 
 
 Client Service Orientation: White-glove approach to internal and external client management
 
 
 Attention to Detail: High accuracy in record-keeping, document preparation, and deadline tracking
 
 
 Communication: Clear and refined written and verbal communication; strong interpersonal etiquette
 
 
 Time Management: Ability to manage multiple priorities under tight timelines with grace and precision
 
 
 Teamwork: Collaborative, culturally aware, and adaptable to dynamic, high expectation environments
 
 
 Technology Proficiency: Skilled in Microsoft Office Suite; comfortable with databases and workflow tools
 
 
 
 
 
 
 Personal Style &amp; Values
 
 
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 Impeccable presentation and communication
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 Poised under pressure and used to dealing with demanding clientele
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 Takes pride in discretion, trustworthiness, and service excellence
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 Strong understanding of client confidentiality and reputation sensitivity
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 Culturally aware and globally minded
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 </ul>
</div>

Corporate Services Administrator

Station Casinos

<div>The Corporate I.T. Administrator is responsible for providing expert level I.T. support to Company Executives and staff at our Corporate office. The position requires regular hours in the Corporate office, and on-call responsibilities outside of staffed hours. Incident resolution, request fulfillment, and project planning are all regular events in this fast-paced support position.
Description:
<div>Responsible for practicing, supporting, and promoting Station Casinos&rsquo; &ldquo;We Win Hearts&rdquo; Company-wide culture. Providing onsite and remote support for Station Casinos organization and Senior level Executives on a daily basis. Serve as the primary point of contact for the Leadership Team and the Executive Assistants who support them 24x7. Establish trust with the Leadership Team by performing expert technical support while maintaining confidentiality and showing discretion. Ensure the highest levels of customer service in a collaborative environment with a keen focus on helping people resolve issues and problems. Independently resolve complex, break/fix issues following any issue until its resolution. Lead and assist with root cause analysis as it relates to desktop computing, peripherals, smart phones, tablets and print devices throughout the Corporate office. Strong task management skills: ability to prioritize, triage, resolve and escalate in an efficient and effective manner. Interact with IT functional groups and establish relationships cross-functionally to drive escalations to closure. Ability to explain technology concepts/procedures/policies in a non-technical way; collaborating and coordinating with members of other teams to track, isolate and resolve technical issues. Establish trust with the Leadership Team by performing expert technical support while maintaining confidentiality and showing discretion. Setup and monitor high-priority meetings utilizing collaboration and AV services. Excellent communication skills with the ability to adjust communications based on the audience. Looks for opportunities to continuously improve our processes and solutions, partnering with I.T. peers and business partners. 
</div><div></div><div>Descriptions: 
</div><div></div><div>Must be at least 21 years of age. Must have or be able to acquire a Nevada Gaming Control Board Gaming Card. Proven communication and customer service skills. Passion for innovation and technology. At least 2 years of experience providing Executive Desktop support. At least 5 years installing, configuring, and supporting desktop hardware and peripherals. At least 5 years installing, configuring, and troubleshooting end-user applications, including MacOS and iOS (iPads, Macs, iPhones, etc.) and Android devices. Strong technical troubleshooting abilities and excellent communication skills. Must be technically proficient and a problem solver that can think outside the box. Maintains confidentially and operates ethically at all times. Must be flexible, willing to do whatever it takes to provide amazing service with a smile to our Team Members at all levels. Organizational skills, time management and impeccable attention to detail. Self-direction, dependability, motivation, focus, and driven to achieve results. Experience with remote imaging and management tools. Experience working with Microsoft and Apple OS, MS Office O365. Familiarity with DNS, DHCP, TCP/IP, Microsoft Active Directory Security Exchange. Understanding of ITIL processes, e.g., Incident, Problem, Change, and Knowledge Management. Experience with ticketing platforms, e.g., ServiceNow.</div></div><div></div>

Corporate IT Administrator

Ford Audio Video

Why Join Ford AV?Ford AV has delivered industry-leading audiovisual systems for over 50 years, partnering with top companies, universities, and government agencies. Join our team to work with cutting-edge technology in a collaborative, growth-focused environment.<ul><li>Ongoing Training &amp; Certifications (OSHA, DOT)</li><li>Comprehensive Benefits PTO &amp; Major Holidays, Health &amp; Life Insurance, 401k Matching, Discretionary Profit Sharing</li><li>Career Advancement Opportunities in an industry-leading company.</li><li>A Collaborative Culture where ideas thrive, and successes are celebrated.</li></ul>Description The Administrative Assistant provides high-level support to the Corporate Administrator, executive leadership, and the Bid Division Manager. This role requires outstanding organizational skills, attention to detail, and a proactive mindset. You&rsquo;ll help ensure daily operations run smoothly, legal and financial risks are minimized, and projects stay compliant and well-documented.What You&rsquo;ll Do<ul><li>Provide administrative support to the Corporate Administrator and executive team</li><li>Act as a backup to the Corporate Administrator during absences</li><li>Coordinate meetings via Microsoft Teams, including scheduling and follow-up</li><li>Draft, edit, and finalize reports, correspondence, legal documents, and meeting minutes</li><li>Maintain and update corporate documents and shared files</li><li>Conduct research on new jurisdictions, regulations, and compliance topics</li><li>Manage special projects involving cross-functional teams</li><li>Use Excel to track data, apply formulas, and generate reports</li><li>Secure, organize, and maintain legal documentation for job contracts</li><li>Ensure each job has a binding customer contract in place</li><li>Manage timely and accurate customer change orders and track project scope changes</li><li>Oversee licensing, insurance, billing, and lien waiver requirements</li><li>Negotiate and finalize legal agreements for equipment and services</li><li>Maintain a high level of confidentiality and professionalism</li></ul>What We&rsquo;re Looking For<ul><li>Proven experience as an Administrative or Executive Assistant, or in a similar support role</li><li>Experience in construction, AV, or a related technical field</li><li>Associate&rsquo;s degree or higher in Electronics or a related discipline</li><li>Strong communication and interpersonal skills at all organizational levels</li><li>Excellent writing skills with a polished, professional tone</li><li>60+ WPM typing speed with strong attention to detail</li><li>Proficient in Microsoft Office Suite&mdash;especially Excel, Word, Outlook, and Teams</li><li>Familiarity with safety standards and OSHA regulations</li><li>Organized, tech-savvy, self-motivated, and able to handle competing priorities</li></ul>Ready to Apply?Take the next step in your career and join a team that values your skills and expertise. Click the link to apply today:www.fordav.com/careers.Drug-Free Workplace Ford is committed to maintaining a drug-free workplace and, therefore, all employees are subject to drug testing. Moreover, pre-employment, random, reasonable suspicion and/or post-accident drug testing may be conducted in accordance with company policy and all applicable laws to ensure a safe and healthy work environment. All applicants for this position tentatively selected for employment at Ford are subject to pre-employment drug testing and a final offer of employment is contingent upon a negative drug test result. EOE/AA/M/F/D/V. Physical Requirements The physical requirements of this role play a pivotal role in ensuring job performance and success. The employee will be engaged in extended periods of sitting while operating a wide range of office equipment. While the work primarily involves sedentary tasks, there may be occasions that call for standing, walking, reaching, talking, hearing, and move objects weighing up to 20 pounds. It is essential for employees to possess proficiency in utilizing standard office tools like computers, printers, and telephones. Furthermore, adequate manual dexterity and eyesight are necessary to effectively handle tasks involving reading, writing, interpreting, and managing paperwork with precision and efficiency. In a typical office setting, the employee will communicate and engage with minimal exposure to excessive noise or adverse environmental conditions. Although the role mainly takes place indoors, there might be occasional exposure to outdoor elements such as heat, cold and environmental elements.#FAVCorpJob Type: Full-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Corp Administrative Assistant - Atlanta, GA

Healthagon Rehabilitation Center

About UsAt FR&Iacute;O Beverages, we&rsquo;re pioneering the future of hydration &mdash; creating better-for-you beverages designed for a healthier planet and a healthier you. From sparkling waters to functional drinks, we&rsquo;re redefining refreshment in the UAE and beyond.As we continue to grow, we&rsquo;re looking for a proactive and organized Administrator with strong FMCG (Beverage industry) experience to support our expanding operations and ensure smooth day-to-day business coordination.Key Responsibilities<ul><li>Oversee and coordinate daily administrative and operational activities across departments.</li><li>Maintain organized records, files, and documentation related to production, sales, and inventory.</li><li>Support the sales and operations team in order processing, invoicing, and logistics coordination.</li><li>Assist in the procurement and purchasing process by preparing and tracking purchase orders.</li><li>Handle communication with suppliers, distributors, and service providers to ensure timely delivery of goods and materials.</li><li>Prepare reports and summaries for management, including sales data, stock movement, and performance updates.</li><li>Ensure compliance with company procedures and internal controls.</li><li>Support HR and accounting functions such as attendance tracking, petty cash management, and document filing.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or a related field.</li><li>Minimum 2&ndash;4 years of experience in administration within the FMCG (beverage or food) industry.</li><li>Strong understanding of order processing, inventory management, and logistics workflows.</li><li>Excellent communication and organizational skills with strong attention to detail.</li><li>Proficient in Microsoft Office (Excel, Word, Outlook); experience with ERP systems is a plus.</li><li>Ability to multitask and work effectively in a fast-paced, entrepreneurial environment.</li></ul>Job Type: Full-time

Administrator (with FMCG Background)

Royal Smart Properties

Royal Smart Limousine (RSL) is Dubai&rsquo;s premier provider of luxury and executive transportation solutions, trusted by government entities, embassies, corporates, and VIP travelers. As part of our continued growth, we are seeking a dynamic and results-driven Corporate Sales &amp; Contracts Administrator to manage corporate partnerships, renewals, and tenders, while ensuring strong contractual and administrative governance across our operations.Position OverviewThe Corporate Sales &amp; Contracts Administrator will play a dual role&mdash;driving B2B business development while managing the full lifecycle of corporate contracts and vendor agreements. This position is ideal for a detail-oriented, bilingual professional with experience in contract negotiation, tenders, renewals, and client relationship management.Key ResponsibilitiesCorporate Sales &amp; Business Development<ul><li>Identify, target, and secure new B2B clients across hospitality, aviation, events, and government sectors.</li><li>Prepare and submit proposals and tenders to win new corporate contracts.</li><li>Maintain and renew existing client agreements to ensure continuous revenue.</li><li>Negotiate terms and pricing while ensuring alignment with company policies and UAE law.</li><li>Collaborate with operations and finance to ensure service delivery meets client expectations.</li></ul>Contract Administration &amp; Compliance<ul><li>Draft, review, and finalize corporate and vendor contracts, NDAs, and MOUs.</li><li>Track contract renewal timelines and ensure timely execution.</li><li>Maintain a centralized database of all agreements and monitor key milestones.</li><li>Coordinate with legal and management teams to ensure compliance and risk mitigation.</li><li>Prepare contract summaries and monthly reports for management review.</li></ul>Vendor &amp; Partner Coordination<ul><li>Manage vendor relationships and performance evaluations.</li><li>Negotiate commercial terms with suppliers, ensuring service-level adherence.</li><li>Handle tender documentation and renewal of office, fleet, and real estate contracts.</li></ul>Reporting &amp; Governance<ul><li>Generate sales pipeline, renewal, and performance reports.</li><li>Provide documentation support for audits, compliance checks, and management review.</li><li>Support the Head of Corporate Sales with forecasting and KPI reporting.</li></ul>Candidate Profile<ul><li>Bachelor&rsquo;s degree in Business Administration, Law, or related field (MBA preferred).</li><li>Minimum 3&ndash;5 years&rsquo; experience in corporate sales, contract administration, or tender management within the UAE.</li><li>Proven track record of managing B2B contracts and securing new business.</li><li>Excellent knowledge of UAE commercial laws and corporate documentation processes.</li><li>Strong communication, negotiation, and presentation skills.</li><li>High level of organization and attention to detail.</li><li>Proficiency in MS Office, CRM/ERP systems (Odoo, SAP, Salesforce, etc.), and document management tools.</li><li>Valid UAE Driving License &ndash; Mandatory.</li><li>Fluency in Arabic and English &ndash; Required.</li></ul>Job Type: Full-timePay: AED5,000.00 - AED8,000.00 per month

Corporate Sales & Contracts Administrator

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